Item G8 s G.$
y;+ ' "tr, BOARD OF COUNTY COMMISSIONERS
County of Monroe , Mayor Heather Carruthers,District 3
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{sJ ` °' Mayor Pro Tem Michelle Coldiron,District 2
The Florida Keys` .I3 ff` Craig Cates,District 1
David Rice,District 4
w � Sylvia J.Murphy,District 5
County Commission Meeting
November 17, 2020
Agenda Item Number: G.8
Agenda Item Summary #7529
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Breanne Erickson (305) 292-4427
N/A
AGENDA ITEM WORDING: Approval of Change Order 41 to the contract with Pedro Falcon
Contractors, Inc. in the amount of($53,836.00) for the Marathon Tax Collector Building Emergency
Shoring project. This building was damaged during Hurricane Irma.
ITEM BACKGROUND: The Former Marathon Tax Collector Building was damaged during
Hurricane Irma. Monroe County hired an initial Engineer of Record (EOR) for design of repairs to
the building. That FOR stated that the building needed emergency shoring. After commencing work,
Pedro Falcon Contractors stated they did not think the work was needed. Monroe County asked for a
second engineering opinion from Perez Engineering who stated that emergency shoring of the
building was not needed and other repairs could be done to fix the problems.
Monroe County terminated the agreement with the original FOR and directed Perez Engineering
draw up repair plans.
As the Emergency Shoring work has been determined to not be needed, the remaining balance of the
contract with Pedro Falcon is being deleted. Monroe County will issue a new Request for Proposals
for the remaining repair work as determined by Perez Engineering.
PREVIOUS RELEVANT BOCC ACTION:
05/22/19 - BOCC approved a contract with Pedro Falcon for construction services for the Marathon
Tax Collector Emergency Shoring project.
CONTRACT/AGREEMENT CHANGES:
Delete remaining balance of contract work and cost
STAFF RECOMMENDATION: Approval of Change Order 41
DOCUMENTATION:
CO 41_deduct balance contractor signed
FINANCIAL IMPACT:
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G.8
Effective Date: 11/17/2020
Expiration Date: n/a
Total Dollar Value of Contract: $50,626.00 (original contract w/Change Order 41)
Total Cost to County: $2,531.30
Current Year Portion: $0
Budgeted: Yes
Source of Funds: 125-0459110-530490-IRPG6946-530460
CPI: n/a
Indirect Costs: n/a
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: n/a If yes, amount:
Grant: Yes
County Match: 5% (FEMA 90%; State 5%; County 5%)
Insurance Required: Yes
Additional Details: Hurricane Tracking 458590
Original Contract: $104,462.00; Change Order 41: ($53,836.00)
125-0459110-530490-IRPG6946-530460
11/17/20 125-0459110 - HURRICANE IRMA $57,669.89
IRPG6946
REVIEWED BY:
Cary Knight Completed 11/03/2020 9:09 AM
Kevin Wilson Completed 11/03/2020 12:28 PM
Joseph DiNovo Completed 11/03/2020 1:07 PM
Purchasing Completed 11/03/2020 1:39 PM
Budget and Finance Completed 11/03/2020 1:40 PM
Maria Slavik Completed 11/03/2020 2:26 PM
Liz Yongue Completed 11/03/2020 4:03 PM
Board of County Commissioners Pending 11/17/2020 9:00 AM
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G.8.a
ONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: #1
Marathon Tax Collector's Building Structural INITIATION DATE: 10/29/2020
CL
Shoring CONTRACT DATE: 05/22/2019
TO CONTRACTOR: S
Pedro Falcon Contractors, Inc.
.E
31160 Avenue C
Big Pine Key, FL 33043 0
0
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price) ...........................................$ 104,462.00
Net change by previously authorized Change Orders...................................................$ 0.00 �—
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was ............$ 104,462.00 0
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased) (unchanged) by this
Change Order .............($ 53,836,00)
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is .......$ 50,626.00
The Contract Time will be (increased) (decreased) (unchanged) by................................. 0 Days
The date of Substantial Completion as of the date of this Change Order is........................ 11/26/2019 E
0
UL
Detailed description of change order and justification:
Monroe County initially hired Wood Environment & Infrastructure Solutions. Inc for design of repairs to the
Marathon Tax Collector Building Wood stated that the building needed emergency shorinq. After
commencing work Pedro Falcon Contractors stated they did not think the work was needed. Monroe
County asked for a second engineering opinion from Perez Engineering who stated that emergency sharing
of the building was not needed and other repairs could be done to fix the problems. Monroe County
terminated the agreement with Wood and had Perez Engineering draw up repair plans This chap e order
deletes the remaining balance of Pedro Falcon's contract as that work is no longer needed.
0
Change order is-51.5% of original contract price.
Not valid until signed by Owner Architect (if applicable), and Contractor 0
0
PEDRO FALCON CQ�,NTRACTORS, INC.
By ..
Print Name: L t 6!1A IV L)1 6141
BOARD OF COUNTY COMMISSIONERS (SEAL)
OF MONROE COUNTY, FLORIDA ATTEST: KEVIN MADOK, CLERK
0
By: By:
Mayor Deputy Clerk
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G.8.a
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: This change is a result of an incorrect initial engineering assessment of the
building's damages from Hurricane Irma.
c
• Change Order was included in the original specifications. Yes ❑ No
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If Yes, explanation of increase in price:
x
0
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
E
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• Project architect approves the change order. Yes ❑ No
c�
If no, explanation of why: N/A—no architect on file
m
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain: N/A
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0
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