Item H02 H.2
County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers,District 3
�1 `ll Mayor Pro Tem Michelle Coldiron,District 2
The Florida.Keys` )-.�ff` Craig Cates,District 1
David Rice,District 4
w � Sylvia J.Murphy,District 5
County Commission Meeting
November 17, 2020
Agenda Item Number: H.2
Agenda Item Summary #7498
BULK ITEM: Yes DEPARTMENT: Tourist Development Council
TIME APPROXIMATE: STAFF CONTACT: Ammie Machan (305) 296-1552
N/A
AGENDA ITEM WORDING: Approval of District I Turnkey Event Funding Agreements as per
attached spreadsheet totaling $295,000.
ITEM BACKGROUND: In order to reduce the vast quantity of paperwork, we request approval of
the District I Turnkey Events as outlined on the attached spreadsheet, wherein the Contract ID
number, Organization, Event Name, Event Dates, Funding Allocation, Line Item Number(s) and
Expiration Dates are provided. A boilerplate District I Turnkey Event Agreement is attached for
your information.
DAC I approved same at their meeting of October 7, 2020
TDC approved same at their meeting of October 27, 2020
PREVIOUS RELEVANT BOCC ACTION: At the meeting of April 19, 1995 the BOCC approved
the TDC's reduction of repetitive paperwork wherein the TDC would provide a summary of event(s)
funding information.
CONTRACT/AGREEMENT CHANGES:
New Agreements
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
DAC I Turnkey Event Summary Sheet, Boilerplate Agreement and Insurance Check Lists
FINANCIAL IMPACT:
Effective Date: November 17, 2020
Expiration Date: Various — See attached spreadsheet
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H.2
Total Dollar Value of Contract: $295,000
Total Cost to County: No Cost to County
Current Year Portion: $295,000
Budgeted: Yes
Source of Funds: TDC
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
11/17/20 115-75360 - SPECIAL PROJECTS $295,000.00
REVIEWED BY:
Maxine Pacini Completed 10/29/2020 2:15 PM
Christine Limbert Completed 10/30/2020 11:30 AM
Purchasing Completed 10/30/2020 11:31 AM
Budget and Finance Completed 10/30/2020 1:51 PM
Maria Slavik Completed 10/30/2020 1:57 PM
Liz Yongue Completed 11/02/2020 2:29 PM
Board of County Commissioners Pending 11/17/2020 9:00 AM
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H.2.a
Turnkey Event Agreement
THIS Agreement is made and entered into by and between Monroe County, Florida, a
political subdivision of the State of Florida (County), and Organization (Event Contractor) on >
this day of 2020.
WHEREAS, The District Advisory Committee (DAC) has recommended to the Monroe
County Tourist Development Council (TDC), which has endorsed the recommendation, that
certain monies be allocated for promotion of an event, which has as one of its main purposes
the attraction of tourists, by Event Contractors; and
WHEREAS, the DAC recommends allocation of funds for the (Event Name) on (Event
Date).
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NOW THEREFORE, in consideration of the mutual promises contained herein, the
parties agree as follows-
1. Payment: A Turnkey event shall be considered an all-inclusive event where the
Event Contractor has financial responsibility for every facet of the production, promotion and
management of the event. Payment under an agreement for a Turnkey event will be made
only after completion of the event and proof that the scope of services as described below in
paragraph 2 has been completed. If a Turnkey event is delayed or canceled for any reason,
no payment shall be forthcoming, even if the Event Contractor has out-of-pocket expenses
leading up to the actual event. The Monroe County Tourist Development Council (TDC), E
therefore, strongly recommends that the Event Contractor purchase insurance that covers the
cancellation or delay of an event due to "force majeure" or unforeseen circumstances (see
paragraph 9).
The County agrees to pay $Funding Allocation (Dollars — TDC District I Funding
Allocation) for: Event name on Event Date, from tourist development tax funds upon receipt
of documentation from Event Contractor, on or before the expiration date of agreement in
paragraph 3, that they have met its obligations under this agreement. Said documentation
shall also include samples of the Event Contractor's marketing program as outlined in their LN
application. Documentation submitted by Event Contractor will be reviewed and verified by the
Tourist Development Council (TDC) Administrative Office, at which time, County shall pay the
sum noted above.
Monroe County's performance and obligation to pay under this contract is contingent LU
upon an annual appropriation by the Board of County Commissioners.
2. Scope of Services: The Event Contractor agrees to provide the County with an _
event as specified in the Scope of Services below (Event): U
(Insert)
3. Expiration of Agreement: This agreement expires on Expiration Date unless the E
date of the event is amended upon approval of the Advisory Committee and TDC Director and
Event Name:
Turnkey Funding: FY 2021
ID #:
1
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H.2.a
the County shall not be obligated to pay for any services provided by Event Contractor under
this agreement if documentation as noted above is not received by the TDC administrative
office on or before this reimbursement deadline date.
4. Modification: The event name, time & date of the event and Schedule of
Activities may be amended upon written approval of the Advisory Committee and TDC
Director. Any changes to said contract other than stated above require approval by the
Advisory Committee, TDC and the County.
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5. Non Occurrence of Event: The Event Contractor shall give written notice to the
TDC if it is found necessary to cancel an event. The notice shall contain the reason for the
cancellation.
6. Indemnification and Hold Harmless: The Event Contractor covenants and agrees
to indemnify and hold harmless and defend Monroe County, its officers, employees and agents
including the TDC and Visit Florida Keys from any and all claims for bodily injury (including
death), personal injury and property damage (including property owned by Monroe County)
and any other losses, damages and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of the services provided by Event Contractor, or other activities
and funding associated with this agreement, except those losses or damages caused by the
negligent or wrongful act or omission of County or its agents.
7. Claims and Venue: Event Contractor agrees to notify County immediately of any
claims; suits or action made against the Event Contractor that is related to the activity under
this agreement, and will cooperate with County in the investigation arising as a result of any
action, suit or claim related to this agreement. Any legal proceedings arising out of this
agreement shall be in accordance with the laws of the State of Florida in the 16t" Judicial
Circuit for Monroe County; venue shall be in Monroe County, Florida.
8. Non-Waiver of Immunity: Notwithstanding the provisions of Sec. 768.28, Florida
Statutes, the participation of the Event Contractor and the County in this Agreement and the
acquisition of any commercial liability insurance coverage, self-insurance coverage, or local
government liability insurance pool coverage shall not be deemed a waiver of immunity to the
extent of liability coverage, nor shall any contract entered into by the County be required to LN
contain any provision for waiver.
9. Insurance Requirements: Event Contractor as a pre-requisite of the Special
Event governed by this agreement shall obtain, at its own expense, insurance as specified in
this section. If a Turnkey event is delayed or canceled for any reason, no payment shall be
forthcoming, even if the Event Contractor has out-of-pocket expenses leading up to the actual
event. The TDC, therefore, strongly recommends that the Event Contractor purchase
insurance that covers the cancellation or delay of an event due to "force majeure" or
unforeseen circumstances.
Event Contractor shall furnish the County with a certificate evidencing the
insurance required by this paragraph no later than twenty (20) days prior to the event. E
Event Name:
Turnkey Funding: FY 2021
ID #:
2
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H.2.a
Event Contractor must have their insurance agency email the certificates of insurance
directly to Maria Slavik in the Monroe County Risk Management Department. Slavik-
Maria(a)Mon -FL.Gov — The email must state that this is a certificate for a TDC
event (state name of event as written within your contract) and should be forwarded to
Ammie Machan at the TDC administrative office. Your certificate must state that the
Monroe County Board of County Commissioners is a "Certificate Holder" and that
Monroe County, its employees and officials will be included as "additional insured". If
you or your insurance agency needs to speak with Maria Slavik regarding the insurance
requirements, she can be contacted by telephone at (305) 295-3178, or by email at the
address stated above.
It is the Event Contractor's responsibility to confirm that the insurance has been
received and approved. You can do this by contacting Ammie Machan at Ammie fla-
keys.com or by calling (305) 296-1552.
Event Contractor will not be permitted to commence work associated with the Event
(including pre-staging of personnel and material) until satisfactory evidence of the required
insurance has been furnished to the County as specified below. Event Contractor shall
maintain the required insurance throughout the entire duration of the Special Event and any
extensions specified in any attached schedules. Failure to comply with this provision may
result in the immediate suspension of the Event until the required insurance has been
reinstated or replaced. Event Contractor shall provide, to the County, as satisfactory evidence
of the required insurance, either:
Original certificate of Insurance
or
Certified copy of the actual insurance policy
A certified copy of any or all insurance policies required by this contract shall be filed
with the Clerk of the County prior to the Event.
All insurance policies must specify that they are not subject to cancellation, non-
renewal, material change or reduction in coverage unless a minimum of thirty (30) days prior
notification is given to the County by the insurer.
Acceptance and/or approval of Event Contractor's insurance shall not be construed as
relieving Event Contractor from any liability or obligation assumed under this contract or
imposed by law.
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Any deviations from these General Insurance Requirements must be requested in
writing on the County form titled "Request for Waiver of Insurance Requirements" and must be
approved by Monroe County Risk Management.
Prior to commencement of work governed by this contract, Event Contractor shall
obtain General Liability Insurance. Coverage shall be maintained throughout the life of the
contract and include, as a minimum: E
Event Name:
Turnkey Funding: FY 2021
ID #:
3
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H.2.a
Premises Operations
Products and Completed Operations
Blanket Contractual Liability
Personal Injury Liability
Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$1,000,000.00 Combined Single Limit (CSL)
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If split limits are provided, the minimum limits acceptable shall be:
$ 500,000.00 per Person
$1,000,000.00 per Occurrence
$ 100,000.00 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made
policy, its provisions should include coverage for claims filed on or after the effective date of
this contract. In addition, the period for which claims may be reported should extend for a
minimum of twelve (12) months following the acceptance of work by the County. Recognizing
that the work governed by this contract involves the sales and/or distribution of alcoholic
beverages, the Contractor's General Liability Insurance policy shall include Liquor Liability with
limits equal to those of the basic coverage.
A separate Liquor Liability policy is acceptable if the coverage is not more restrictive
than the contractor's General Liability policy.
A Workers' Compensation insurance is required by Florida Statutes.
(The following watercraft insurance required to be provided by only contract ID#2571)
0
Prior to the commencement of work governed by this contract, Event Sponsor shall
obtain Water Craft Liability Insurance with terms no less restrictive than those found in the
standard "American Institute Hull Clauses" (June 2, 1977 edition). Coverage shall be
maintained throughout the life of the contract and include, as a minimum:
Injury (including death) to any person
Damage to Fixed or Movable Objects
Costs Associated with the Removal of Wrecked Vessels
Contractual Liability with Respect to this Contract >
If the policy obtained states that coverage applies for the "Acts or Omissions of a Vessel", it
shall be endorsed to provide coverage for the legal liability of the ship owner.
The minimum limits acceptable shall be:
$1 Million Combined Single Limit (CSL)
Coverage provided by a Protection and Indemnity Club (P&I) shall be subject to the approval
of the County.
Event Name:
Turnkey Funding: FY 2021
ID #:
4
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H.2.a
10. Permits: The Event Contractor will secure all required permits, licenses and shall
pay all appropriate business taxes.
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11. Laws and Regulations: Any and all services, materials and equipment shall
comply fully with all Local, State and Federal laws and regulations.
12. Taxes: The County and TDC are exempt from Federal Excise and State of
Florida Sales Tax, but this in no way exempts the Event Contractor from applicable Federal
and State taxes.
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13. Finance Charges: The County and TDC will not reimburse, pay or be
responsible for any finance charges.
14. Relation of County/TDC: It is the intent of the parties hereto that the Event
Contractor shall be legally considered as an independent contractor and that neither it nor its
employees shall, under any circumstances, be considered servants or agents of the County
and TDC, and the County and TDC shall at no time be legally responsible for any negligence
on the part of said Event Contractor, its employees or agents, resulting in either bodily or
personal injury or property damage to any individual, firm or corporation.
15. Disclosure: The Event Contractor shall be required to list any or all potential
conflicts of interest, as defined by Florida Statutes Chapter 112 and Monroe County Code.
The Event Contractor shall disclose to the County and TDC all actual or proposed conflicts of
interest, financial or otherwise, direct or indirect, involving any client's interest which may
conflict with the interest of the County and TDC.
16. Assignment: The Event Contractor shall not assign, transfer, convey, sublet or
otherwise dispose of this agreement, or of any or all of its right, title or interest therein, or his or
its power to execute such agreement to any person, company or corporation without prior
consent of the TDC and County.
17. Compliance with Laws - Nondiscrimination: County and Event Contractor agree that
there will be no discrimination against any person, and it is expressly understood that upon a
determination by a court of competent jurisdiction that discrimination has occurred, this LN
Agreement automatically terminates without any further action on the part of any party,
effective the date of the court order. County or Event Contractor agree to comply with all
Federal and Florida statutes, and all local ordinances, as applicable, relating to
nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of
1964 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; 2)
Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-
1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation
Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of
handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which
prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of
1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6)
The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation E
Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol
Event Name:
Turnkey Funding: FY 2021
ID #:
5
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H.2.a
abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss.
690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse
patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC ss. 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The
Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as maybe amended from time
to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code
Chapter 14, Article II, which prohibits discrimination on the basis of race, color, sex, religion,
national origin, ancestry, sexual orientation, gender identity or expression, familial status or
age; 11) any other nondiscrimination provisions in any Federal or state statutes which may
apply to the parties to, or the subject matter of, this Agreement.
18. Security Protection: The Event Contractor agrees to provide adequate security
for the event.
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19. Ethics Clause: The Event Contractor warrants that it has not employed, retained
or otherwise had act on its behalf, any former County officer or employee in violation of Section
2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of
Ordinance No. 10-1990. For breach or violation of the provision the County may, at its
discretion, terminate this agreement without liability and may also, at its discretion, deduct from
the agreement or purchase price, or otherwise recover the full amount of any fee, commission,
percentage, gift or consideration paid to the former or present County officer or employee. The
Event Contractors warrant that, in respect to itself, it has neither employed nor retained any
company or person, other than a bona fide employee working solely for it, to solicit or secure
this agreement and that it has not paid or agreed to pay any person, company, corporation,
individual, or firm, other than a bona fide employee working solely for it, any fee, commission,
percentage, gift, or other consideration contingent upon or resulting from the award or making
of this agreement. For the breach or violation of the provision, the Event Contractor agrees
that the County shall have the right to terminate this agreement without liability and, at its
discretion, to offset from monies owed, or otherwise recover, the full amount of such fee,
commission, percentage, gift, or consideration.
20. Media Rights: The TDC shall have the right under this agreement to broadcast
or rebroadcast, for any purpose whatsoever, radio, television, sound, video or film production
and still photographs, paid by the TDC and County, and produced by the TDC agencies of LN
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record.
21. Logo: Marketing promotions that display our logo must use the "Key West —
Close to Perfect — Far from Normal" logo/trademark (as per attached logo sample — Exhibit
A). Electronic format (eps or jpg file) of the appropriate logo may be obtained by contacting
Danielle Salman or John Underwood with Tinsley Advertising at 305-856-6060.
22. Severability: If any provision of this agreement shall be held by a court of
competent jurisdiction to be invalid or unenforceable, the remaining provisions shall not be
affected thereby; and each provision of this agreement shall be valid and enforceable to the
fullest extent permitted by law.
Event Name:
Turnkey Funding: FY 2021
ID #:
6
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H.2.a
23. Authority: Each of the signatories for the Event Contractor below certifies and
warrants that: a) the Event Contractor's name in the agreement is the full name of the
person/entity or corporation as designated in its corporate charter, and b) they are empowered
to act and execute the agreement for the Event Contractor and c) this agreement has been
approved by the Event Contractor's governing board, as applicable to corporations.
24. Public Entities Crimes: A person or affiliate who has been placed on the
convicted vendor list following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit a bid on a contract
with a public entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to public entity, may not be awarded or perform work as
a contractor, supplier, subcontractor or consultant under a contract with any public entity and
may not transact business with any public entity in excess of the threshold amount provided in
Section 287.017, for category two for a period of 36 months from the date of being placed on
the convicted vendor list.
25. Governing Law/Venue: This agreement shall be governed by and construed in
accordance with the laws of the State of Florida applicable to contracts made and to be
performed entirely in the State. In the event that any cause of action or administrative
proceeding is instituted for the enforcement or interpretation of the agreement, the County and
Event Contractor agree that venue shall lie in the appropriate court or before the appropriate
administrative body in Monroe County, Florida. This agreement shall not be subject to
arbitration.
26. Accounting and Records: Event Contractor shall maintain records pursuant to
generally accepted accounting principles for four (4) years after the event and shall permit
County and its agents and employees access to said records at reasonable times.
27. Notice: Any notice required or permitted under this agreement shall be in writing
and hand delivered or mailed, postage prepaid, to the other party by certified mail, returned
receipt requested to the following:
For Event Contractor:
For Grantor: Maxine Pacini
Monroe County Tourist Development Council
1201 White Street, Suite 102
Key West, FL 33040
And
Christine Limbert-Barrows, Asst. County Attorney
P.O. Box 1026
Key West, FL 33041-1026
Event Name:
Turnkey Funding: FY 2021
ID #:
7
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H.2.a
28. Attestations: Event Contractor agrees to execute such documents as the County
may reasonably require, to include a Public Entity Crime Statement, an Ethics Statement, and
a Drug-Free Workplace Statement.
29. Breach and Penalties: The parties agree to full performance of the covenants contained
in this agreement, and the County reserves the right at its discretion, provided such breach is
material, to terminate this agreement for any misfeasance, malfeasance or nonperformance of
the agreement terms or negligent performance of the agreement terms by the Event
Contractor.
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30. Termination of Agreement: This agreement shall terminate on EXPIRATION DATE.
Termination prior thereto shall occur whenever funds cannot be obtained or cannot be
continued at a level sufficient to allow for the continuation of this agreement pursuant to the �-
terms herein. In the event that funds cannot be continued at a level sufficient to allow the
continuation of this agreement pursuant to the terms specified herein, this agreement may then
be terminated immediately by the TDC administrative office providing written notice of
termination delivered in person or by mail to Event Contractor. The Grantor may terminate this
agreement without cause upon giving written notice of termination to Event Contractor. The
Grantor shall not be obligated to pay for any services or goods provided by Event Contractor
after Event Contractor has received written notice of termination. y
County may terminate this agreement without cause by providing written notice via the
TDC administrative office to Event Contractor, through its officer, agent or representative, no
less than sixty (60) days prior to the event and may terminate for breach upon providing to
Event Contractor, through its officer, agent or representative, written notice at least seven (7) E
days prior to the effective date of the termination. Notice is deemed received by Event
Contractor when hand delivered, delivered by national courier with proof of delivery, or by U.S.
mail upon verified receipt or upon the date of refusal or non-acceptance of delivery.
31. Miscellaneous: As used herein, the terms "contract" and "agreement" shall be
read interchangeably.
32. Entire Agreement: The parties agree that the agreement above constitutes the
entire agreement between the County and Event Contractor.
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Event Name:
Turnkey Funding: FY 2021
ID #:
8
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H.2.a
IN WITNESS WHEREOF, the parties hereto have executed this agreement the day and year
first above written.
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(SEAL) Board of County Commissioners
Attest: Kevin Madok, Clerk of Monroe County
As Deputy Clerk Mayor/Chairman
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Organization AND TWO WITNESSES
By (1)
President
Print Name:
Print Name Date:
Date: (2)
Print Name-
0
Date: ca
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Event Name:
Turnkey Funding: FY 2021
ID #:
9
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H.2.a
EXHIBIT A
Color ads four (4) color processing printing
Black & white ads shall include the appropriate generic or district logo in high resolution
TV: logo must appear at the conclusion of commercial
Radio Advertising: No logo is required. All radio announcements must say "Brought to you
by the Monroe County Tourist Development Council."
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Marketing promotions that display our logo must use the "Key West — Close to Perfect — Far
from Normal" logo/trademark. Electronic format (eps or jpg file) of the appropriate logo may be
obtained by contacting Danielle Salman or John Underwood with Tinsley Advertising at 305-
856-6060.
The FlOridd Keys
KeyVcC;,TI4jt
Close To Perfect - Fdr From NorMdI
CO
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Event Name:
Turnkey Funding: FY 2021
ID #:
10
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` 'Motor Truck Limits rI�1 to the m1.� t
Caro ,=dare of k I,°one shipment m
0
PRO r Pw e siorsal S 300,000 per CccrrrrenCO
ce � �.. � v�gg.
PR02 Lftibility S ?(.it`?oc"O iaer OCUuTenceII-000,000 Am ar
PCLI ollunio S 500-O )per ccu ence (.00,0 11 egg. LN
L Lr is i ,° S1,000.000per ccurrence 2.tl tt 000 A2
L'ro , 000.000 per cciuret�ce S&DO 60 A g'i.
L 000,@W per ccx:rre, re 10.0,7O 1A1 A's t.
D t E ioyee S 10,w9j
GKII Garage S 310.0 0 6 2 ,000 per VeEkle
GK2 =Keepers S 5DOM (SIO0,0DO per Velrirle)
SLaaaGOO MIgi01000 per veli cle)
CJ
Monroe County Tourist Development Council—Destination and Turnkey went Funding Application for FY 202
43 Packet Pg. 1505
H2.a
IE t Medical S 00,000 750, ,, >
NIED2 Professional ;Cr NIEW ,fs 1 000 00 I,
,stallataon NIwdm rw value of Eqwpment
Floater Lnstalled
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Tray p rrer S1,00U00 �?e arrres mcs-g t)
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LL ail e Lrad. M4L=11M "ataae of Colmt�LL Proper=that
Will'be in the arlee`s p e-ISSIon..
N
I I Hann-,u keepers S 300,000
�
Ia.LI S 1,000-000
AIRI aircraft S 1.000,0010
AIP.2 Li abihty 5-00 -0010
A O; :irc it'ects moors 5 250-000 per Occizrrence �0,00 A, g-
E02 onusnons S 56XK)per OcrMence 1, r0,0100 Ag ,
: �+
�3 ��z .
� � t,0���;�as���1 Per cca,rrace"�3. �, d0 z:
t. per Occltrrence 5,WX GD
APT U jll: Pl peM Full Replacernent' aloe of tms--tare
E01 Enguie-ers,Errors S )50,00.0 Per Occurrence WON kag, �
1_0OU00 perCt,cLLTerce '".Wfo. OO ea,
04, S 5,000 000 per 0 ccurrezee S�D, O'0,tiuitl Xig.
11VU 11'atea craft S 510 ,000 per Occurrence
Lia itity S 1,000,000 per Occr ence
ca
Monroe County Tourist Development Council—Destination and Turnkey Event Funding Application for FY 202
44 1Packet Pg. 1506
H.2.a
INs TRANCE AGENT'S T ATENIE:' T N
I have reviewed 111,0 above regU11-eMe,1V; ��it j the i kids- named below. The #'Oiio��.inn c�c ductihies �
apply to the corresponding
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Policy Deductibles
CPS3259203
ca
N
Lia ility Policles are — ����rrc��c la ds %4ade
Diamond insurance Partners
nsurance gency Igna ure
CD
2
BIDDERS STATEMENT
I understand. the 1nStir nee that will be rnan y�if`a�varded t�e contract n� will
Coln l . i '1101 -Aiith. all the regiiit-ements.
cn
LU
CJ
Monroe County Tourist Development Council—Destination and Turnkey Event Funding Application for FY 202 packet Pg. 1507
4
H.2.a
to l i Edition
INSURANCE CHECKLIST FOR VENDORS SUBMITTING PROPOSALS OR BIDS
FOR 'WORK �
To assist in the development of your proposal, the insurance overages marked with an "Y' will
be required in the event an award is made to your firm.Please review this form with your insurance
agent and have himlher sign it in the place provided. It is also required that the bidder sign the
reguiste form reflecting coverage and submit it with the proposal.
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WORKERS' COMPENSATION
AND ca
EMPLOYERS' LIABILITY
N
Workers' Compensation Statutory Limits
'Bodily Injury by Accident/Bodily
Injury by Disease, policy w
limits/Bodily Injury by Disease
each employee
N
WCI Employers Liability $100,0001$500,0001$100,000
WC2 Employers Liability $500,0001 500 0001 500,000
WC3 Employers Liability $1,000,0001$1,000,000/$1,000,000 E
WCUSLH US Longshoremen& $1,000,000
Harbor Workers Act w
CJA Federal Jones Act $1,000,000
0
M
LU
Adminislrivc:inslruchon 7500.7
6
Packet Pg. 1508
s t,
2018 Edition
C
w
As a minimum,the required general liability coverages will include:
• Premises Operations 0 Products and Completed Operations
• Blanket Contractual Personal Injury
Required Limits:
cv
GLI $300,000 Combined Single Limit �-
GL2 $500,000 Combined Single Limit
GL3 $1,000,000 Combined Single Limit
N
GL4 $2,000,000 Combined Single Limit
GLS $3,000,000 Combined Single Limit
ca
GL6 $4,000,000 Combined Single Limit
GL7 $5,000,000 Combined Single Limit
Required Endorsement:
GLLIQ Liquor Liability
GLS Security Services
All endorsements arc required to have the same limits as the basic policy.
0
INSCKLST
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AdmiWshative Instruction 7500.7
7
Packet Pg. 1509
H.2.a
2018 Edition
RTT' 2MSS ATT't"U1MIMU LIABILITY'
As a minimum, coverage should extend to liability for:
• Owned 'ion-owned; and Hired Vehicles
Required Limits.
N
VLl ___ $50,000 per Person:$100,000 per Occurrence
$25,000 Property Damage �-
4r
$100,000 Combined Single Limit
(The use of VI.,I should be limited to special projects that involve
other governmental entities or"Not for Profit"organizations. Risk
Management must approve the use of this farm).
VL2 _ _ $200,000 per Person;$300,000 per Occurrence �
$200,000 Property Damage
or
$300,000 Combined Single Limit
VL3 $500,000 per Person, $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
VL4 $5,000,000 Combined Single Limit
Q
2
BR.I Builders' Limits equal to the
Risk Pull Replacement Value of the completed
project.
CLI Cyber Liability $1,000,000 .
MVC Motor Truck Limits equal to the maximum
Cargo value of any one shipment.
LN
PRO I Professional $ 300,000 per Cccurrencel$ 500,000 Agg. M
P 02 Liability $ 500,000 per Occurrence/$1,000,000 Agg.
PR.03 $1,000,000 per Occurrencei$2,000,000 Agg.
POLI Pollution $ 500,000 per Occurrence/$(,000,000 Agg.
POL2 Liability $1,000,000 per Occurrence)$2,000,000 Agg.
POU $3,000,000 per Occurrencel$6,000,000 Agg.
POL4 $5,000,000 per Occurrencef$10,000,000 Agg.
Eat Employee $ lV00 °®
ED2 Dishonesty $100,000
GrK1 Garage $ 300,000 ($ 25,000 per Vehicle)
GK2 beepers $ 500,000($100,000 per Vehicle)
GK3 $1,000,000 ($250,000 per Vehicle)
Administrative Instruction 7500.7
8
Packet Pg. 1510
r
MEDI Medical $ 300,0001'$ 750,000 Agg.
MED2 Professional $ 500,0001$ 1,000,000 Agg.
MED3 $1,000,000/$ 3,000,000 Agg. >
LU
MED4 $5,000,0001$10,000,000 Agg.
IF Installation Maximum value of Equipment
Floater Installed
04
VLP1 Hazardous $ 300,000 (Requires MCS-90) CD
VLP2 Cargo $ 500,000 (Requires MCS-90) >-
VLP3 Transporter $1,000,000 (Requires MCS-90)
BLL Bailee Liab. Maximum.Value of County Property that
will be in the Bailee's posession. --
N
HK.L1 Hangar keepers $ 300,000
.L2 Liability 500,000
$ 1,000,0
H .L3
HK14 $ 5,000,000 ca
AIRI Aircraft $ 1,000,000
AIR2 Liability $ 5,000,000
AIR3 $50,000,000
AEO1 Architects Errors $ 250,000 per Occurrencd$ 500,000 Agg.
AE02 & Omissions $ 500,000 per Occurrencel$1,000,000 Agg.
AE03 $ 1,000,000 per Occurrencel$3,000,000 Agg.
AE04 $ 3,000,000 per Occurrencel$5,000,000 Agg.
ARP All Risk Property Full Replacement Value ofStmcture
EOJ Engineers Errors $ 250,000 per Occurrencel$ 500,000 Agg.
E02 & Omissions $ 500,000 per Occurrencd$R,000,000 Agg.
E03 $ I,000,000 per Occurrence32,000,000 Agg.
E0� $ 5,000,000 per Occurrencet'$�0,000,000 Agg. 2
WL,l Water Craft $ 500,000 per Occurrence
WL2 Liability $ 1,000,000 per Occurrence
LU
Administrative instruction 7500.7
9
Packet Pg. 1511
t�
2018 Edition
N
INSURANCE AGENT'S STATEMENT
r have reviewed the above requirements with the bidder named below.The following'deductibles
apply to the corresponding policy.
polio Deductibles CD
Y - N
N
U)
Liability policies are _r-1 Occurrence ®Claims Made �
nsuiinc Signature y
CD
2
BIDDERS
STATEMENT
I understand the insurance that will be mandatory if awarded the contract and i
will comply n full with all the requirements, ca
CA*a,Vn5 MALL Eki-t'DV�IJTII U)
Bidders Name and Title Signature
Company Name.
Addm nimlive bimelion 7500.7
111
Packet Pg. 1512
H.2.a
Insurance Check List
cnl a , i a le f r tta a LnA!2r Turnke .. ' e ,Tt
N
If applicable, pdnt. off kisurance Check List, complete and include as pavi of application
N
I,N
SLT A CTIECKUST FORVENMRS SUBMITTING PROPOSALS F BIDS >_
FOR WORK _
To assist am the vle t of` ' r proposal, e coverages ci "X" ..
be re lat e°e a is e t�y f�l < res leap s f 1%1 �ei ce
hie sl , it rr It is rthe&dder sign the
r` ~te f r „cner � a. tat �itla prasposl
WORKERS. COMPENSATION
AND U
U%IPTLOYERS"
Workers' Compensation Stabxtor5 Lmuts y
Injuryby AccidentBodilN
Jy r ,poh
limits,,Elailily InjiuybyDisease
each employee
j"C.`I lo} s Lability S100,000,S500.0 >l S100.000
vv,C,2 EuTployers Lability 500 lill)1500, 5500,000
W0 Employers Liability S1,000"000$1,00OXOSI,, ,t7
vv°C"o.5 TOSS 3�s
Haibor'Workers Act S
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0.1,. Federal Joao.;Act $1.000,000
Monroe County Tourist Development Council—Destination and Turnkey Event Funding Application for FY 2021
1 1Packet Pg. 1513
H.2.a
N
cv
CD
a zmn=mn ,the reqmred generall hainlih, cGverages will mclude�
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Pream-ses Operatiowc Completed Opesat s„
Blanket Leant.-ac° u1 Pa-,oaal Inju , .'
N
Req,
nied Lmufti,m
GLI 30 .0 0 Combined S e �
d �
GL 50 ..,00C C'b -eat Single Linait Ca
x
L3 1,000,00 Canibined Single Lwnt
GL I $2,000,00OCanibmed. S --te Limit
I a $3,000-OODCombmed Smale Lurat
4Y-6 $4.000,=Combined Single Lunit
L7 $5,000,00OCombmed S ele LinutReqmred w
.
GLL.IQ Liquor° Lsabihty �
All endorsement:arc r tc)Lave smue imaitsas the b2mcm
EKSCKLST
Monroe County Tourist Development Council_Destination and Turnkey Event Funding Application for FY 2021
Packet Pg. 1514
H.2.a
t,1s E&mm
�L-SLNESS AUTONIOBILE LI IC
.As a mmmura,covernae should extend to hbili ,for:
Owned.,Non-mimed, and Fired Vehicles
grzired Lmuts,
CD
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€ 1 S501,00 Person::S1.00,000 perOccurrence �-
S2,,00 opDamage
Of
S100.000 CombinedSine Lmut
use of VLI should be hmited to special projects that involve
other govemmental entities or'Not for Profit"oryamzations RiskN
Mana
gensent must approve the use of flus form). v�
S200,000 per Person,$300,000 per Occiusence
S200,0 C Property Damage m
of
S300.1000 Combizied Single laron
S500,000 per Person',$1,000.,000 per Occurrence
S1100.000 Pro ,,Damage
of,
S1,000,000 Combined Single Lunit
VI-4 S5,00 ,.000 Combined Single Lunit
,SC E US CO''T- GES
PRlBuilders' Limits et to the
A Full Rep ent Value of the completed
project
C'Ll Cyber Liability 1,000,0 0
1 gC Nlot r T a is sl to < u r
Cargo value of g .one shipment,
PRO z ofev;"siona: 300.,000 per Occurrence S 500a100 Agg m
PR02 Liability S 500.,000 per Occurzencell.,W0.000 A g �
PR 3 S1,000,000 per 0-c ence.53,000,000 L. v)
LN
POLL Pollution 500,000 per Occurrence S(.000,000 A.gg
,2 Liabilitli S1 000,000 er ccr eoce 1,000, 00 Avg
L3 S3,000,000 per Occurrence'S 1000,0 0 Aug
POL4 S5. 00„000 per Occurrence S 10.000,,000 Ang
EDt EM*103ee S 10, 0
ishonesq, S10fa X)o
K Garage S 300.000 is 25,000 per V cI )
2 Keepers f 500,000(S1 0 000 per ti' ,cle&)
GK3 $1 GDp, 00 ($25,000 per°�$e ole
CJ
Monroe County Tourist Development Council—Destination and Turnkey Event Funding Application for FY 221
Packet Pg. 1515
H.2.a
N
-XIEDI Medical $ 300,:000$ 750,000 A g.
Professional S 500,000$ 1,0040d000 Age. �
MED3 S1,000,000S 31000,000 C
N,. D4 S5,000,000%$10,000,000 A
IF Installation Nlwamtun value of Equipment
04
Floater InstaUed CD
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PI Hazaidous S 300,000 (Requires MCS-90 >-
Caro S 500,0 (Requires IC° -90)
VIT3 TraLporteT SI.0005000 (Requires MC: --9t t�
BLL Bailee Liab Nhxrmiun V, laze of C of t:Prcper ;that
iU be in the Bailees po exsion,
c)
HK,Tl - p ns 300,000 �
13 5 1..00O O00 m
4 S 5,000,000
A .1 Aircraft S 1„000,000 w
AIR? Liability S 5,000,000 �
50.000,000
OI Arclutects Errors. S ?5000 per Oc e eS 500fi000A g,
02 & 0misciousS 50000 per OccurrenceS 1,000,000 A g.
AE03 S 1,000.000 per Occurrence$3a000„000 Ain,
04 S 3,000,000 per Occurrence S5,000 000 Age
ARP All Pisk Property Full I?eplace t'Val e ofSturcture m
w
Eta Engineers.Errors S 250,000 per Occurreace S 500,00OAgg
E02 &ourissions S 5W000 per Occurrence S 4,000,600 Aig,
E03 .000.01� per Occurrence rrence$2,000,,000 A g �
E S 5,000.000Occurrence S10,000,000 g
All Water Craft. $ 500,000 per Occurrence
0
1112 Liabilitl S I„000,000 per Occurrence
CJ
Monroe County Tourist Development Council Destination and Turnkey Event Funding Application for FY 2021
Packet Pg. 1516
H.2.a
N
2018 Edition �
INSURANCEAGENT'S STATEMENT
I have reviewed the above requirements with the bidder named below.The following deductibles
apply to the corresponding policy.
cv
Policy Deductibles
e Ca
t�
Liability policies are 'C Occurrence OClaims Made
�t l Sw!'� ,e,� �r,
*nsuran*egency ignature
CD
2
BIDDERS
STATEMENT
0
ca
I understand the insurance that will be mandatory if awarded the contract and
will comply in ftill with all the requirements.
i er`s Name and Title S ign ture
Company ame:,
Adminindive InI nichon 7500.7
111
Packet Pg. 1517