Item P6 } P.6
`,
County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers,District 3
�1 `ll Mayor Pro Tem Michelle Coldiron,District 2
The Florida.Keys` )-.�ff` Craig Cates,District 1
David Rice,District 4
w Sylvia J.Murphy,District 5
County Commission Meeting
November 17, 2020
Agenda Item Number: P.6
Agenda Item Summary #7577
BULK ITEM: Yes DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Pamela Hancock(305) 292-3550
N/A
AGENDA ITEM WORDING: Approval to dispose of Fiscal Year 2015 disbursement records.
ITEM BACKGROUND: These records can be disposed of pursuant to State of Florida, General
Records Schedule Gsl-SL, Item No. 340 Disbursement Records: Detail, after 5 Fiscal Years.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Disposition of Records
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
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P.6
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Kevin Madok Skipped 11/03/2020 3:06 PM
Cynthia Hall Completed 11/03/2020 3:19 PM
Liz Yongue Completed 11/03/2020 4:05 PM
Board of County Commissioners Pending 11/17/2020 9:00 AM
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P.6.ai
C. 1E
RECORDS DISPOSITION DOCUMENT
of CountyCommIss PAQE OF PAGES
1. AGENCY NAME and ADDRESS 2. AGENCY CONTACT (Name and Telephone Number)
Monrcor County Clerk of the circuit Dorm&Comptroller Parnele Hancock
500 WhIlehisedStreet
Key West FL 33040
292—,3550
. NCMCE OF i C a The Scheduled records listed in Item 5 are to be disposed of In the manner checked below(specify oMy f
one),
a. Destruction 0 b. MicrollImIng and Destruction c, Other
. ettamirrED BY: I hereby c rft that the records to be disposed at are correctly represented below,that any audit requirerrle r
the re x'I x s Ve been fully jusrilfied,a yid that,further retention is not required fbr any Ilt atlart pending or imminent. �
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Name and Title Data
6. LIST OF RECORD SERIES
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_ a �'�IV I ��o. No, Data culc
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ItI brsr r e,�t rrrd :D t 'il
1 I ils sedgy consists of rxxxtrds documenting specific
penditums or trarofts of V=Lymoneys for the
procurement of commodides and services and . r in
1PUTMeL The eases may include..but is not limited to,
procumment records such as niquisidons,requisiflon logo, I � 0
purchase orders,contracts,purchasing card -card) cu
a,;celpt,vendor invoices,receiving reports,acceptanow of
rantrW dllerbla spprovWs,and minted d .r„
kiid exp mduurc a cords fov disbursements e throughj �
la r,vv t,elec nie mad transfers
I =p rdi it cards,era Darer ode,such pry a .t
in
ouchers,approvWs,check rogisters,cancelled checks„ 0
I ,bock stubs,cancelled warrants,disbursoment ledgen, in
pumal tmawfions,expanditm detail rip orta,mfund L'1
p ,and otar accounts payable and related l
'documentation, j
i cC
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DISPOSAL AUTHORIZATION: Dip el for the above listed 7, DISPOSAL CERTIFICATE. The above li ted re ads have been
records Is authatized. Any Watkins r madffications are Indicated. (deposed of In the manner and on the date shown In column Eu
I
Signature. Date
m .�..... _
Custodian/Records ana a ent Liaison Officer Date � Name and Title
Witness
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