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Item Q01 �S Q.1 I`� County of Monroe �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS County �a� Mayor Heather Carruthers,District 3 �1 `ll Mayor Pro Tem Michelle Coldiron,District 2 The Florida.Keys` )-.��` Craig Cates,District 1 David Rice,District 4 w � Sylvia J.Murphy,District 5 County Commission Meeting November 17, 2020 Agenda Item Number: Q.1 Agenda Item Summary #671 8 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443 n/a AGENDA ITEM WORDING: County Administrator's Monthly Report for November 2020. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Packet Pg. 2190 Q.1 Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Liz Yongue Completed 11/03/2020 5:04 PM Kathy Peters Skipped 11/03/2020 5:03 PM Board of County Commissioners Pending 11/17/2020 9:00 AM Packet Pg. 2191 Q.1.a MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: November 3, 2020 SUBJECT: County Divisions' Monthly Activity Report for November 2020 MONTHLY ACTIVITY REPORT-NOVEMBER 2020 CD N Airports: Key West International Airport 10-13-20 Significant meeting w/ Signature Flight Support(FBO) 10-21-20 Project review meeting w/Jacobs Project Management 0 10-22-20 Project review meeting w/McFarland-Johnson 0 10-22-20 Monthly meeting w/Airline Corporate Reps. 10-26-20 Air Service Development meeting c, 10-27-20 Zoom meeting with FAA regarding grant application cycle, funding, etc. Various Dates Meetings w/Architecture and Design Firms 0 Florida Keys Marathon International Airport 10-6-20 Marathon Aviation meeting w/Commissioner Coldiron c 10-7-20 MTH Airport Drainage Update meeting w/Jacobs Project Management 10-14-20 Pre-bid meeting for Terminal Interior Rehab Project Packet Pg. 2192 Q.1.a Veterans Affairs: CLIENTS ASSISTED VA Phone Calls 691 Client Data 1,529 New Clients 30 Field Visits 0 Benefits Delivery at Discharge 1 Flag Presentation 3 Homeless Veterans Assisted 1 Community Involvement JIATFS Virtual Benefits Brief (37 in attendance) Emergency Assistance 31 cv Miami/Dade/Homestead Clients Assisted 128 Appellate Claims 3 E 0 TRANSPORTATION PROGRAM Transportation Calls 27 0 Veterans Transported 0 (Transportation still suspended at this time due to COVID-19) 0 *Due to COVID-19 and the Miami VAHS associated restrictions the VTP has been suspended since March 2020 Financial Data c, Retroactive Payments $ 205,734.38 Annual Payments $ 792,165.60 0 The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. For any further information regarding this report,please contact Cathy Crane, Director of Veterans Affairs @ ext. 5156 c Emer2ency Services: FIRE RESCUE �C • Went live with electronic data extract to the Cardiac Arrest Registry to Enhance Survival (CARES) on 10/01/2020 • Provide EOC Finance Section support to Emergency Management for COVID-19 • Participate in meetings in support of transition to and integration with new ERP software for the Clerk and BOCC • Participate in new EOC plan and design meetings FIRE EMS/TRAUMA STAR • Trauma Star flew a total of 61 flights, 11 Trauma, 6 Stroke, 7 Cardiac, and 33 Inter-facility • Held Quarterly Trauma Star Safety Meeting • Conducted EMS training for new hire personnel • Taught CPR class for all Perry Hotel employees • EMS Division attended a PR event at Baptist Hospital for new helipad opening 2 Packet Pg. 2193 Q.1.a • Attended a PR event at Ocean Reef for aircraft familiarization with Public Safety personnel • Provisional flight medics attended Air Medical Crew Curriculum Course • Lower Keys Medical Center meeting held to discuss protocols and best practices for newly certified Stroke Center • Nurse hiring process initiated, (1)provisional paramedic tested out FIRE ACADEMY/TRAINING • Target Solutions —continuing education and online SOP training; also worked on updating assignments for continuous monthly training and ISO reporting • Scheduled multi-company training and posted to operations calendar • Conducted Live Burn training for on-duty crews which included vehicle fire response proper application of fire streams with limited water supply • Continued Facility Fire and EMS Training with on duty crews, including live fire training • Hosted Facility Training, including live fire training with Islamorada Fire Department • Held Minimum Standards class with 30 students • Marathon Fire used facility for PAT testing and scheduled another day in near future z • 40 hr. Fire service course delivery class held; 4 MCFR employees, 2 Ocean Reef employees 0 attended 0 • 3 new hires began orientation training • 16-hour EVOC course held with 5 MCFR employees attending • Foam concentrate being swapped out in fleet apparatus; 1 truck completed this month with < remainder of apparatus on schedule; all foam will be eco-friendly once completed 0 KWIA • Participated in multiple COVID-19 planning meetings, training sessions and teleconferences 2, • Staffed COVID-19 Monroe virtual EOC as Operations Section Chief 0 • Participated in Virtual EOC Functional Exercise as the Operations Section Chief • Provided field COVID-19 testing for MCFR firefighters that had exposure or were symptomatic • Provided Fire Extinguisher Training, ARFF provides this training to the KWIA fueling service; Signature Flight Services E • Attended the second meeting as a member of the Planning Committee for the upcoming 2021 —2022 USCG Mass Casualty Exercise, representing MCFR and KWIA • Traveled to Dallas Ft. Worth Airport to tour and meet with staff from the DFW Fire Training and Research Center; Airport Director established objective to provide Advanced ARFF Training for FS 7 personnel • Conducted quarterly/periodic airfield inspection; which includes ARFF response drills, suppression product maintenance, foam testing and airport fueling inspections • Fire Station 7 exterior signage and paint refurbished 3 Packet Pg. 2194 Q.1.a FIRE MARSHAL • Completed 29 Life and Fire Safety Inspections for New Construction or Renovation Permits • Completed 1 Conditional Use Applications/Reviews for Development Review Committee • Attended 5 Pre-Construction/Construction Meetings • Conducted 5 Vacation Rental Annual Inspections • Conducted 10 Fire and Life Safety Annual Inspections • Facilitated with placement of 4 Fire wells • Investigated 1 Fire Safety Code Complaints • Provided 5 Fire RMS Incident reports requests • Conducted 6 Fire Prevention Week events at Schools and Fire Stations • Conducted 2 interviews with radio stations about Fire Prevention • Continue Weekly COVID-19 Reviews and Awareness Updates N Employee Services: HR Monthly Statistical Report E We had 5 new hires Q Temporary) and 2 promotions. 0 • We had a total of 5 resignations/retirements/terminations and 0 Deceased for the month 0 of Oct. 2020: 0 c • Resignations average year to date 8.53% Retirements average year to date 2.90% e( See attached Countywide Turnover Report by Month and 2019 Applicant Report 0 0 4 Packet Pg. 2195 (OZOZ jagw-ON jo;uodeN OVO)uodeN RlgluoW 6 OVO:luawgaellV n o+ � N 0. as Y A 4 a a a a a a a a a a a Z Z Z Z Z Z O O O O O O N. a a a a a a N W V `� N a o 0 0 o a N °� m m V '� O: N a o 0 0 o a N O•+ N +-1 N a o 0 0 o a a a a a a a A:N m N. a a a a a a A O V tD V W a a a a a a N W m a a a a a a N in N N:.y O o 0 0 0 o a tp N m::tP.i o 0 0 0 o a V in N V ei o 0 0 0 o a a a a a a a a m.N ao 0o v: a a a a a a m y a a a a a a A V W a a a a a a m 7a a a a a a N .y m N e-I a a a a a a LL v.a A m�o v: LL a a a a a a LL a a a a a a 0 0 o o c 3 - E 'o Q.1.a Human Resources Department Monthly Report: • Met with several Department Heads on different employee issues/questions regarding FFCRA information and layoffs. • Worked on employee verifications for employment • Worked with employees and departments on COVID 19 testing and results • Arranged a FFD for an employee • Attended numerous all day zoom meetings and collaborative calls throughout the month • Worked with Maxine Topper, Office Manager with Physician's Health Center on renewal of their contract and was able to get it on the November BOCC agenda. • Started Building Department salary survey Recruidn2: c„ • In Oct. 2020, the County had 19 open positions for which we received 78 total applicants; 3 internal and 75 external. Of the 78 total applicants, 58 were deemed to have met the minimum requirements for the positions to which they applied, and 20 did E not qualify. 0 z • Total 19 current openings 0 re-re-posting from a previous posting, 7 were new postings 0 — P g P P g — P g during the month of Oct. 2020. 0 HR Proiect Management Report: Projects started that month—2 1. Remote Work Policy Presentation revised version created& handouts delivered. 2. Revision of EEO link to resolution on website Projects in progress that month - 6 1. Remote Work Policy 2. County Employee COVID-19 case Tracking 3. Workday Implementation 4. PowerDMS —organizing documents and training 5. CapitalRx Implementation �. 6. Workday Implementation OT and Expense tracking a Projects completed that month -2 1. Workday Implementation Milestone: All required HCM and Benefit Validation Data Files have been reviewed and compared to original submitted files. We have either signed off on them as validated or with reported corrections and delivered for Architect State— 100%. 2. Remote Work Policy Presentation revised version & Handouts delivered. 5 Packet Pg. 2197 Q.1.a Worker's Compensation Monthly Report Safety Office continues to monitor any Covid related incidents throughout the Departments as well as periodically providing necessary PPE to those that request it. EMPLOYEE BENEFITS OCT NOV DEC JAN FEB MAR APR 28 13 8 25 24 NEW HIRES 11 7 8 11 11 TERMINATIONS 1 1 2 4 2 NEW RETIREES MEDICAL 0 0 0 0 NEW RETIREES LIFE ONLY 2 1 2 3 N DECEASED 4 LIFE N CLAIMS 2 6 OTHER COVERAGE CHANGES 1 7 16 ACCOUNT CHANGES 6 3 9 7 0 0 ACTIVE WITH MEDICAL 1568 1580 1588 1610 1633 r- c ACTIVE NON MEDICAL 156 116 119 120 RETIREES WITH MEDICAL 269 270 272 276 278 RETIREES DVL ONLY tJ RETIREES WITH LIFE ONLY 96 96 96 SURVIVING SPOUSES 14 13 13 13 COBRA 12 7 7 7 WAIVER OF PREMIUM LIFE INS MAY JUNE JULY AUGUST SEPT OCT NEW HIRES 14 11 3 2 9 8 TERMINATIONS 5 7 11 4 15 12 NEW RETIREES m MEDICAL 0 2 0 1 2 2 NEW RETIREES LIFE ONLY 0 1 0 0 1 0 DECEASED# LIFE CLAIMS 0 1 0 2 0 2 OTHER COVERAGE CHANGES 10 5 9 6 8 16 ACCOUNT CHANGES 3 5 0 2 4 10 ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642 6 Packet Pg. 2198 Q.1.a ACTIVE NON MEDICAL 120 120 120 120 120 120 RETIREES WITH MEDICAL 278 278 278 278 278 278 RETIREES DVL ONLY RETIREES W LIFE ONLY 96 96 96 96 96 96 SURVIVING SPOUSES 12 12 12 12 12 12 COBRA 5 5 5 5 5 5 WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0 cv CD 1. Distribution of Weekly Benefits E-Blasts (5)Wellness Countdown 2. Distribution of Weekly Benefits Eblast(9) 2020 Virtual Health Fair E 3. Distribution of Weekly Benefits-Eblast(4) Benefits Open Enrollment 4. Biweekly conference call with benefits consulting team z 5. Biweekly conference call with Cleartrack HR —continuing education and improvement of 0 services review r_ 0 6. ClearTrack Conference call and planning- Open Enrollment 7. Weekly Employee Benefits Meetings 8. Weekly conference call with Capital Rx- Implementation 9. Workday Collaboration Meetings 10. Weekly Meetings- Virtual Health Fair preparation 11. Phone support to general benefit questions 12. Phone support to"near retirement" employees (7) 13. Domestic Partner Inquiries (1) 0 14. Extensive RX Support 15. FL HR COVID-19 Collaboration Conference Call 16. Processing of MN Life Claims 17. Benefits process- COVID-19 Furloughed Employees returning to work. 18. First day of Open Enrollment the department has received (96) in/out phone calls and (242) E in/out e-mails 19. Handled Wellness Program annual screening forms (11/01/2019 — 10/31/2020) 20. Conducted annual Health Fair Online/Virtually 21. Capital RX Pharmacy vendor implementation 22. Workday software implementation 23.Kicked off annual Benefits Open Enrollment(10/26/2020— 11/13/2020). 7 Packet Pg. 2199 RCD (OZOZ a gWGAO a®j:p® ) podoU AlqluoLAjLaVo :4u9wqoe44V CD IL N v 3 -U (L O Q m w v Q u - o Ln. N tr0 E d l� • Y CL Q o O O vl O vl O � 4 Q 4. lJ - ( O uy CL ck O 0 CA Ln Q 0 0 0 0 0 0 -Y O r Q C�J rb 1-0 7 N S ; O tLL � S t 4 l �x LL V 4 E a a ~,, m r� m � .0 M t Rl CO A yr , j O vn O c O \ K E u O . N O O f a dr wtet '- cz © v t_ Y © Ln o Ln o Ln o Ln o a i n n N N O e 0 v n u u I Q.1.a Engineering/Project Management/Public Works ENGINEERING SERVICES/ROADS Bridge#904982 Tubby's Creek(Card Sound) and Bridge#904984 Mosquito Creek Bridge (Card Sound) Replacement Grant Award: • FDOT advised staff that funding in the amount of$7,562,412 is being programmed in FDOT's Work Program to fund the Project Development and Environment(PD&E), Engineering Design and Permitting and Construction Phases for replacement of two bridges on Card Sound Road. The PD&E phase will begin in FDOT FY2022; design and construction will follow. Stock Island II (Maloney& McDonald Ave) Roadway Improvement Project: • Final reimbursement from FDOT was received on 10/28/20. Project is closed out. N Bimini Drive (Duck Key) Bridge Replacement: • Construction bid opening date is 11/24/20. • FDOT recently performed a revised load rating on the Bimini Drive bridge. Staff posted the reduced load rating of 10 tons. z • Temporary Acrow bridge concept plans and specs were uploaded to Demandstar as an addendum to construction bids on October 29th. Final temporary bridge plans and specs r_ to be issued to contractor before construction begins. • Utility relocation coordination is ongoing; FKAA is preparing design and permits for pipes to be installed sub aqueous • Construction Engineering and Inspection (CEI) services task order is on November 2020 W BOCC meeting agenda for approval_ c Harbour Drive (Duck Key) Bridge Replacement: • Staff met with FDOT inspection crews on October 4ch for in-depth bridge condition evaluation. Bridge load rating was reduced and posted for 10 tons. 0 • Consultant preparing 90% design plans and preparing permitting submittals. • Utility relocation coordination is ongoing; FKAA is preparing design and permits for e( pipes to be installed sub aqueous; further coordination with FKEC is required as will need to perform temporary relocation during construction. • Engineering design and permitting is ongoing. E • SFWMD permit application submitted 10/27/20. Seaview Drive (Duck Key) Bridge Replacement: • Staff met with FDOT inspection crews on October 4th for in-depth bridge condition evaluation. Bridge load rating was reduced and posted for 10 tons. • Most recent bridge report indicated a drop in the bridge rating to "serious" category. • Engineering design and permitting is ongoing. Cudjoe Gardens Drainage Rehabilitation Project: • Design of repairs to a damaged culvert headwall located on 4th Ave. W. and a storm drainpipe replacement project located on 5th Ave. W. is 100% complete. • Consultant Received US Army Corps of Engineers (USACE)permit. 8 Packet Pg. 2201 Q.1.a • Construction project manual/contract documents forbidding are being reviewed 1st Street and Bertha Street Drainage Improvement Project: • Project has been advertised for Construction bids; bids are due November 18tn Twin Lakes/Key Largo and Sands/Big Pine Key Roadway Pilot Project: • PW&E grants coordinator and staff responded to additional RFI regarding Benefit Cost Analysis by FDEM for HMGP grant on October 2nd • Staff working with consultant on FEMA BRIC (Building Resilient Infrastructure and Communities) grant application for Sands and Twin Lakes. • DEO CDBG-DR 2nd round grant application meeting for Sands held onsite October 22nd with DEO Chief Bureau of Economic and Business Recovery. • DEO CDBG-MIT grant applications for Sands and Twin Lakes submitted on September 14th by Disaster Recovery Director. • MC Building Department comments indicate that the Sands subdivision will require Planning Commission variance due to setbacks not maintained due to footprint of above E ground drainage equipment. Staff reviewing consultant request for 4th amendment to meet MC LDC and variance package requirements. z • As required by MC planning department - FWC provided approval for fencing around pump station equipment on County owned lot in Sands subdivision, Big Pine Key. 0 • FKEC utility for Twin Lakes and Keys Energy utility for Sands — additional power line supply requirements for Twin Lakes equipment in review by consultant and FKEC. e( Hurricane Irma Repairs to Duck Key Drive Paved Path Street Lights Federal Highway Administration (FWHA): • Staff has provided all requested documentation to MOT LAP office and is awaiting construction close out confirmation Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: c • Staff reviewed and made final comments to consultant on permit set. • SFWMD permit received October 14tn • Consultant submitted USACE permit application on September 21 st. • MOT ERC review complete. a • Consultant coordination with MOT Resurfacing project FM 443898 on US in design and to be in construction in 2021. Roadway Vulnerability Study and Capital Plan: • Engineering staff is coordinating with Sustainability Dept. on project. • Staff prepared four grant applications for projects for the CDBG-MIT grant program. • Vulnerability and Criticality criteria and weighting to be used in roadway analysis will be presented to BOCC at a workshop on November 18th. Sugarloaf Boulevard Bridge Replacement Project: • Utilities coordination is ongoing. Consultant requires action from FKAA. • Awaiting permit from US Army Corps of Engineers • Staff is preparing documentation for construction bidding. 9 Packet Pg. 2202 Q.1.a • Cost proposal for construction engineering and inspection (CEI)work was received and approved on October agenda. Key Largo III (Burton Drive/Harris Ocean subdivision) Roadway and Drainage Improvement Project: • Consultant provided 90% design and engineer's estimate. • Consultant and Staff held meeting on October 5th to review County suggested value engineering design revisions. Consultant does not agree with County suggested changes. • SFWMD permit pending revised design. • KLWTD utility notes received and implemented by Consultant. Koehn Subdivision Roadway and Drainage Project: • Staff has received 100%plans and has drafted construction bid document. • Advertisement pending MOT notice to proceed with construction and MOT execution of SCOP grant agreement. Anticipate bid for construction before end of 2020. E • Staff has drafted Construction Engineering and Inspection task order for future execution. • SFWMD permit received. z 0 Boca Chica Road Hurricane Irma Repairs Project: _ • Geotechnical borings took place October 1 Oth. US Navy coordination is ongoing. • Permitting for additional sheet pile design work is ongoing. • FEMA project obligation has been accepted. County Roads Asphalt Preservation Program 0 • Staff is implementing a second phase of pavement preservation program to extend life of newly paved roads early in pavement lifecycle. Pavement should be treated within first six years to be effective. Goal will be to complete backlog and in future years treat newly resurfaced roads within first three years. 0 • Contract to treat lower keys roads paved in 2015/2017 (Big Pine Key paved as part of Cudjoe Regional WW project) and 2016/2017 Key Largo road projects with Reclamite pavement rejuvenator to extend pavement life approved on October agenda. Staff anticipates scheduling the work in early 2021. E Duval,Whitehead, and Front Street Roadway Improvement ILA with the City of Key West: et • Curb ramp, asphalt paving, and striping are 100% complete on the county's portion of Duval Street. • Design process is ongoing for the second portion of project, including Whitehead Street. • 60%plans have been reviewed on the county's portion of Whitehead Street. Roadway Repairs (FEMA)Upper Keys Project: • Pre-construction meeting scheduled for first week in November. Hurricane Irma No Name Key Bridge Repairs: • Design and permitting is ongoing. 10 Packet Pg. 2203 Q.1.a Hurricane Irma SR 4 (Little Torch) Roadway Repairs: • Engineering staff is coordinating with the Public Works/Roads Department to perform roadway shoulder and embankment repairs. PROJECT MANAGEMENT Major Hurricane Repairs: Following is a partial list of the individual locations damaged by Hurricane Irma. Big Pine Key Community Park: • Park Repairs — o Permit application approved and picked up. o Construction will begin after November 3rd election • Sheriff Residence- N o Contract was approved October 21, 2020. o Contract in process of being executed E 0 Blue Heron Park Community Center: • Construction permit application completed by contractor was signed by the Monroe 0 County Project Manager. 0 • Permit submitted to the Monroe County Building department by the contractor. Gato Building Repairs & Roof: • Gato roof is 75% completed. • One of the three pendant lights on front portico is the last remain hurricane repair at the Gato. A suitable historically accurate substitution is being researched. Harry Harris Park— Wilkinson Point and Beach Jetty: • CHP contracted to complete final design and construction administration.2020-10- 2 21 • Cost analysis ofproject reviewed and approved by FEMA, being sent to Environmental Health Program (EHP)for review and approval. • CPH preparing Army Corps of Engineers (ACOE)permitting for approval of in water work. Key Largo Park: • Pre-construction meeting completed on October 14, 2020. • The notice to proceed to begin work was delayed due to the lamp poles on back order by at least two weeks. Contractor will mobilize once materials have been delivered. Key Largo Library: • Project will be awarded and will be on the November BOCC meeting for approval. Marathon Annex 63`'d Street: • Plans have been submitted for permitting and are being reviewed by the city of Marathon. ii Packet Pg. 2204 Q.1.a Former Marathon Tax Collector's Office: • Change orders will be on the BOCC November meeting for review and approval considering the significant scope change. • New scope of work being outline for renovation for sheriff Veteran's Memorial Park: • Design and Permitting Task Order for ADA Pavilion & Tiki Huts on hold due to impact of pandemic-approximately 75% complete. • Project expenditures for restroom RFP on hold due to COVID 19. Watson Field Park: • Building permit application submitted. Waiting for approved permit. cv West Martello: • Signed & sealed construction documents for the archway and citadel repairs resubmitted to Key West building department. • RFP being developed. Z z 0 Capital/Grant Funded Proiects Big Pine Lower Keys Scenic Viewing Area/Swimming Hole—FDOT, CAP, TDC: • New comments were provided from floodplain management during 3rd permit review as a result of the resubmission on September 4, 2020. Design team working on final revisions. • The floodplain revisions are the last changes before a construction permit can be issued. W With the construction contract in place, work will begin as soon as the permit is released by the Monroe County Building Department. Cudjoe Fire Station - CAP: • Contractor's revised schedule for completion shows late 2020. 0 • Completion is dependent on pending resolution of change orders and contract time. East Martello Drainage & Parking Phase II - TDC: • Notice to proceed sent to contractor on October 22, 2020. m East Martello Drainage & Parking Phase III - TDC: • Design Task Order approved in October BOCC meeting. Task Order being processed. Emergency Operations and Public Safety Center—FDEM, HMGP,FDOT: • ADG contract amendment for Phase 11 design services was approved at the October 21, 2020 BOCC meeting. • Ajax contract amendment for demolition of the LSA (formerly DAV)building approved at the October 21, 2020 BOCC meeting. • Schematic design, including elevation details and exterior design renderings being presented by ADG to stakeholders for review. • Staff was successful negotiating a twelve-month time extension request for the FEMA 361 Hazardous Mitigation Grant Program (HMGP) EOC agreement and formal approved was received on October 5, 2020. 12 Packet Pg. 2205 Q.1.a • Delivery of EOC now scheduled for June 2023. Gato Building Replacement of the Automatic Transfer Switches —CAP: • All ATS have been installed. • November 12, 2020, ASCO Power Technologies representative will be on site to approve the start-up and guaranteeing the warranty. Higgs Beach Bathrooms - TDC: • Project Management selected floorplan concept to move forward into final design. • Elevation concepts being formulated for review and approval. Higgs Beach Sand Re-nourishment -TDC: • Permit issued by FKNMS in October. Remaining permits from ACOE and FDEM pending final paperwork and should be received within four to six weeks. • Erosion Control Line public hearing held October 27, 2020. Establishment of ECL is last step before NTP by FDEP. • T.Y.Lin completed final pre-construction surveys during the week of October 12, 2020. c • Notice to proceed on construction is expected before the end of the year 0 r_ HMGP Generators —HMGP: • The County anticipates receiving an award and agreement for the design phase of the project within the month. c, HMGP Wind Retrofit—HMGP: 0 • State has listed the project as a backup project awaiting potential funding. • Waiting on funding notification. Jackson Square Chiller Building - CAP: c • FKAA is reviewing the lease contract. Jackson Square Communications Tower Move - CAP: • The City has rejected the use of the lot location next to the Grinnell Street parking garage. MCSO working with the City of Key West to identify alternate location. E Key West Senior Nutrition Center Demo - CAP: • Building demo has been completed and fill is being brought in. • Temporary parking lot being designed for tax collector office in location of old building. • RFQ will be published in March 2021 to coincide with design funding becoming available in fiscal year 2022. Historic Jail Museum - TDC: • Contractor is on schedule and is approximately 65% completed with the roof portion of the project. • The pre-construction meeting for the next phase of work has occurred and will begin when the roof is finished. 13 Packet Pg. 2206 Q.1.a • Work is being organized, procured, and staged in logical assembly line style steps. Marathon Library - CAP: • Exterior stone work 95% complete. • Exterior stucco completing. • Interior Spray-foam insulation for exterior walls and roof completed. • Exterior building painting has begun. • Interior drywall has begun. • Raised Flooring system anticipated to begin the first week of November 2020. • Total construction approximately 72% complete with handoff to the Library Department for move in and instillation of library technology in March of 2021. Pigeon Key Honeymoon Cottage & Commissary Rebuilds —TDC, DHR: `CD ~ cv • Preparing to publish RFP pending DHR approval • Building Permit Ready for Issuance 0 Pigeon Key Sprinkler System - TDC: • Notice to proceed issued October 19, 2020. 0 • Contractor has mobilized to begin work. _ Plantation Key Government Center Program - CAP: • Roof scheduled to be poured the first week of November 2020. • Courtroom B is being utilized for a voting location for the last time in November. 0 Public Defender Offices 316 Simonton Key West - CAP: • Schematic drawings for the landscaping and parking lot design were approved by the public defender. • The core design team is coordinating with HARC and Planning & Zoning. c Rowell's Waterfront Park— TDC, FDOT, CAP: • Project has stalled with FDOT pending final determination from FDOT on requirement of Construction Engineering Inspection (CEI) consultant firm during construction. • Design contract for Phase 1 in close-out process;pending payment of final invoice. • Request for Proposals for construction will proceed once CEI determination received. �t West Martello HVAC - TDC: • Minor changes to the plans have been made after review. Those changes have been received. • Signed & sealed plans for permit submission with the City of Key West have been received and will be submitted within the next week. FACILITIES—UPPER KEYS Murray Nelson Government Center: • Provided Assistance for zero events in the Auditorium due to COVID-19 virus • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 14 Packet Pg. 2207 Q.1.a • Removed chiller alarms —had low oil pressure • Change lights in mens and ladies restrooms on 2nd floor • Unclogged ladies toilet on 2nd floor— cleaned and sanitized • Change lights in Allan office • Take pictures of a/c decals for serial numbers all Upper Keys Facilities. • Transport early voting equipment from Murray Nelson to Islamorada Library • Set up Early voting in lobby of Murray Nelson • Checked a/c unit power supply to motor drive and repaired burnt wiring — Contractor to repair • Install 3 wall pockets for code compliance office • Fixed ladies toilet on 1st floor bathroom • Fixed loose faucet in mens bathroom on 2nd floor N • Dispose of unused ballot from August election • Transport 5 storage boxes from Murray Nelson to Tavernier storage unit • Fixed back door of auditorium W • Changed batteries in the sink and toilets in the ladies and mens bathroom on 2nd floor 0 0 Key Largo Social Service—Tradewinds Plaza: r_ • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Keys made for office doors • Helped Key West unload 2 freezer • Unload pallets of food off truck and place inside on table weekly operation 0 Communication Tower MM 106: • Replaced existing return grills with new • Work in progress to refurbish inside 0 Plantation Key Courthouse: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Removed non-operable microphone and installed new podium mounted microphone • Take pictures of a/c decals for serial numbers all Upper Keys Facilities. • Adjusted closing mechanism at file cabinet E • Fixed toilet in Judge Garcia bathroom area • Removed debris from the roof gutters to free the drain line C • Adjusted door closure/ closing latch at State Attorney back door • Applied sealant protective paint for water leak in courtroom B • Repaired drain line for water fountain in lobby • Installed new hand sanitizer container in criminal clerk office Ellis Building: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Take pictures of a/c decals for serial numbers all Upper Keys Facilities. • Fixed light in front of tax collector hallway • Put cover on light by elevator on 2nd floor 15 Packet Pg. 2208 Q.1.a • Replaced damaged ceiling tiles with new • Removed debris from the roof gutters to free the drain line • Hard wired connection to wall thermostat in tax collector office • Repaired lock on drawer of desk for tax collector office Key Largo Library: • Contractor installed rat traps • Moving shelves from areas in the library • Throwing out old debris from library and take to Card Sound transfer station Key Largo Tax Collector: • Replaced damaged ceiling tiles in multiple office areas • Secured drain piping from roof mounted unit to roof edge guttering N Public Works—Magnolia Office: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Pick up gravel and sand from Key Largo park —transfer to Card Sound Transfer for z ROADS 0 r- 0 PK Roth Building Sheriff: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 �t PK Roth -Health: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 0 • Take pictures of a/c decals for serial numbers all Upper Keys Facilities. • Replaced existing nonoperational back up batteries with new for the a/c unit • Take electronic waste to transfer station in Layton 0 • Removed existing light fixtures and installed 3 new LED ceiling mounted lights in hallway kitchen • Installed new portable hand sanitizer dispenser • Fixed leaky bathroom sink by back door a • Unclogged ladies toilet in lobby health bathroom —cleaned and sanitized Key Largo Park -Duplex: • Contractor performed annual termite inspection 382 Caribbean Drive • Cleaned bottom storage area of duplex of dead rat and set traps • Work in progress on repairs to Unit# 1 which is vacant Friendship Park: • Disinfect playgrounds, tables, pavilions and benches with Botanical Disinfectant Solution twice a week due to COVID-19 • Disinfect bathrooms daily with bleach due to COVID-19 • Repaired leak in faucet in ladies bathroom • Replaced lock and chain near rear gate 16 Packet Pg. 2209 Q.1.a • Dispose of homeless campsite near rear gate Harry Harris Park: • Disinfect bathrooms daily with bleach due to COVID-19 • Disinfect playgrounds, tables,pavilions and benches twice week with Botanical Disinfectant solution due to COVID-19 • Disinfect gym workout area in the park with bleach due to COVID-19 • Unclogged mens toilet at beach area by replacing supply line to urinal • Replaced lights in ladies bathroom Peace Park: • Disinfect pavilions, tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 Sunset Park: 0) • Disinfect tables and benches twice week with Botanical Disinfectant Solution due to > 0 COVID-19 • Repaired rolling entrance gate to roll smooth 0 r- 0 Rowell's Waterfront Park: • Disinfect tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 Old Settler Park: • Disinfect playgrounds, tables, pavilions and benches twice weekly with Botanical Disinfectant Solution due to COVID-19 • Fixed broken picnic table 0 • Replaced 2 swing baskets in the kiddie playground • Repaired fence in playground area c, Key Largo Community Park: • Disinfect bathrooms daily with bleach due to COVID-19 • Disinfect playgrounds, tables, pavilions and benches twice weekly with Botanical Disinfectant Solution due to COVID-19 • Disinfect gym workout area in the park using Botanical Disinfectant Solution • Removed old fans and installed new • Repaired broken fence in playground area • Cut concrete for pvc line for ice machine in YMCA concession area • Repaired hole in fence at handball court • Clean vacant lot for Health Department COVID-19 testing site on October 18, 2020 • Contractor installed canopy over playground equipment • Adjusted ice thickness switch at evaporator coil for crew room ice machine 17 Packet Pg. 2210 Q.1.a FACILITIES—MIDDLE KEYS Marathon Annex 6311 St.: • Multiple Daily sanitizing of office due to Covid-19 • Monthly AC PM • Pick up lamps from Home Depot and then replace two lamps at 63rd St. annex • Meet with Keys All Area Roofing for replacement of floor in office • Move washer to Sugarloaf Fire station Marathon Health Department: • Multiple daily sanitizing of office due to COVID-19 • Repaired leaking faucets • Picked up 7 chairs on wheel for disposal. Also a small pile of E-waste. N N Marathon Government Center: • Monthly AC PM • Move bookshelf from one office to another on the 2nd floor. > 0 • Take down whiteboard from one office install into another office • Remove one desk from Office • Install desk from another office r- c • Install door pocket on wall • Repair lights in 2nd floor office • Picked up boxes from Government Center delivered to the Murray Government Center Key Largo • Water on 2nd floor landing of stairs Marathon Library: • Multiple daily sanitizing of office due to COVID-19 • Moved all items from LSA to library Medical Examiner • Monthly PM AC filters m Marathon Airport/LSA: • Moved all stored items to Marathon Library in preparation for demolition Marathon Tax Collector: • Multiple daily sanitizing of office due to COVID-19 • Monthly PM AC filters Marathon Clerk of Court: • Monthly PM AC Filters • Pest Control State Attorney: • Monthly A/C maintenance 18 Packet Pg. 2211 Q.1.a • Multiple daily sanitizing of office • Replace Drywall in new Probation Office • Check AC unit and penetrating wall areas all sealed • Cut drywall reinstall communication wire and to cut out box Grassy Key Tower: • Monthly A/C maintenance Public Defender: • Monthly A/C maintenance • Multiple daily sanitizing of office due to COVID-19 • Remove Rolodex shelving from office • Removed electrical conduit from inside wall for Ben to install new door N • Cut drywall. Install Cut in box and reinstall communication wires • Call Master Mechanic to set up appointment for install of grills E • Remove drop ceiling from restroom area also marked out location and electrical service new location z • Shut off water supply to broken pipe. Repair pipe that was broken 0 • Repair water supply for toilet in men's restroom. Remove toilet flange in men's restroom 0 to facilitate new floor installation • Remove file shelving from Public Defenders and haul to solid waste �t Public Works Facilities Maintenance: • Monthly compressor Maintenance carpenter shop 0 • Monthly PM A/C • Multiple daily sanitizing of office due to COVID-19 • Move and organize plumbing shed (ongoing) • Move and organize electrical supply shed (ongoing) • Repair faulty toilet • Picked up pallets and delivered to Fire Rescue • Picked up Bucket truck that was repaired a� Public Works—Engineering: c, • Daily sanitizing and cleaning due to COVID-19 Public Works—Fleet: • Daily sanitizing and cleaning due to COVID-19 • Replaced air-line on Dyno machine Public Works—911 Communications: • Daily sanitizing and cleaning due to COVID-19 Marathon Senior Center/AARP: • Monthly PM A/C filters 19 Packet Pg. 2212 Q.1.a Conch Key Fire Station: • Monthly AC PM • Shower head repaired • Garbage disposal repaired • Replace damaged GFI to disposal Layton Fire Station: • Monthly AC PM • Monroe county building system inspection of windows HVAC stairs fire suppression doors • Pest Control. Delivered three rat traps to fire station • Stucco Repair next to kitchen door N Supervisor of Elections: • Complete sanitization of office. E FACILITIES—LOWER KEYS c Baypoint Park: • Pumped out water from park due to heavy rains _ Bayshore Manor: • Completed Inspection/Assessment of Building Big Pine Park: • Replaced light fixture and bulbs in the air handler room Gato Building: • Human Resources drove to storage to retrieve files 0 Harvey Government Center: • Remove from the Harvey two chest freezers in the kitchen and moved to Senior Center in Key Largo ca • Veterans Affairs-picked up documents for shredding Higgs Beach: • Ladies Restroom-rep aired bench leg • Men's Restroom-rep aired sink faucet Jackson Square: • Lester Building-Civil Records-replaced ceiling tiles • Lester Building-Civil Records cleaned condensing coil • Lester Building—lst floor-repaired rear door • Lester Building-Rebuild hatch for backflow • Lester Building-cleared toilet backup • Lester Building- Completed Inspection/Assessment of Building • Lester Building- Victims Section-assembled chairs, table and install a whiteboard 20 Packet Pg. 2213 Q.1.a • Historic Courthouse-Women's bathroom replace damaged ceiling tiles • Historic Courthouse- Completed Inspection/Assessment of Building • Historic Courthouse-replaced ceiling damaged tiles women restrooms • Historic Courthouse-dispose of old paint and solvents took to Waste Management • Historic Courthouse-assembled chair for Pam Hancock • Historic Courthouse-repaired door for Pam Hancock • Freeman Justice Center-Relocated fire extinguisher • Freeman Justice Center-picked-up e-waste for disposal • Annex-replaced security lights/prepared for running wires • Jackson Square-painted benched where necessary Key West Library: N • Replaced light bulb above entrance door • Completed Inspection/Assessment of Building • Removed debris from roof caused by the rain E • Adjusted screws for back entrance door Professional Building: • Risk Management-dispose of old documents 0 Public Works Complex: • Completed Inspection/Assessment of Building • Removed rust from the bed of the 550 Truck 0 Road & Bridges Rockland: • Paradise Plumbing repaired water leak on the back-flow valve to the trailer. Ruth Ivins Health Center: 0 • Delivered UPS backup battery Supervisor of Elections: • Two (2)tabulators taken to Key Largo for Early Voting • Drop off Election Boxes in Marathon and Big Pine Key • Custodial Services during Early Voting COVID-19 Related: • Inspected isolation apartment for use • TDC-disinfected offices with electrostatic sprayer • Installed Sneeze Guards at the Harvey Government Center • Installed Sneeze Guards at the Marathon Government Center Fire Stations Station#08 -- Stock Island: • Completed Inspection/Assessment of Building • Replaced drywall damaged by shower leak 21 Packet Pg. 2214 Q.1.a Station#09—Big Coppitt: • Sealed wall penetration in Generator Room • Cleaned out dryer exhaust vent and replaced flexible duct with a solid one • Completed Inspection/Assessment of Building • Painted doors inside of bay • Sub-Zero replaced ac run capacitor Station#10— Sugarloaf: • Installed plate for receptacle • Reset breakers/1st and 3rd floors break rooms • Completed Inspection/Assessment of Building • Replaced a/c filter grills • Repair exterior door on the second-floor walkway ROADS & BRIDGES Upper Keys: c • Buzz Bar Operation - 19.4 miles 0 • Mowing Operation— 59.1 miles _ • Sweeping Operation - 43.2 miles • Sign Department- 41 new signs installed, 5 new posts installed, and 3 locates performed, • CEMEX material picked up - 144.1 tons �? • Pot Hole repair - 33 roads with 5.25 tons of cold patch used • Stop Bars - 22 Stop Bars installed or Repainted. • Weed eat operation - 12 Subdivisions. • TRASH PICK UP - 222 bags at approx. 3996 lbs 0 Lower Keys: • Mowing Operation— 90 Miles • Weed Eating Operation— 18.6 Miles • Mowtrim/chip Operations — 12 Miles E • Recycled Mulch— 11 Loads delivered for free • Sweeping Operations —0 miles, truck down for repairs • Cold Patching - Higgs Beach, 3rd Street Stock Island, Bocha Chica Road South Street Big Pine key 3/4 Ton • Sign Work - 61 Signs, 17 Posts, 22 Locates Special Projects - Support: • Install Tiger Dams in Twin Lakes and Stillwright Point Subdivisions. • Put 72 tons of sand down behind Tiger Dam's • Pump Water at Twin Lakes and Stillwright Point subdivisions. • Monitor Bimini Bridge traffic from 06:00 to 19:30 22 Packet Pg. 2215 Q.1.a • 7 days a week • Change weight limit signs for Bimini Bridge 2 times. • Deliver and spread 457 rock at Dumpster location in Duck Key. • Pick up residential garbage in Duck Key. FLEET MANAGEMENT GPS: • Add GPS Unit installations to the PMI—On Going • Lead Mechanics GPS vehicle monitor training—On Going • Phase 2 GPS equipment installation-began on 8/21/20 —Resumed installations - On Going • Providing new and/or re-programed GPS keys for various Departments —On Going N cv Generators: • Tested and verified operations - Completed • All stationary generators inspected and/or exercised— Scheduled for a minimum of once z a month 0 • Disposal of Communications Dept. generator and trailer at Marathon yard—to be r_ removed • Fill vacant Key West Mechanic/Generator Technician—Position posted on 10/15/2020 • Generator and transfer switch from PK Spottswood Building-potential re-install — Pending • Generator from KW senior center-potential re-install at Marathon AARP —Pending 0 • Labeling all generators with fuel capacities —about half have been completed - On Going • New (15 KW) Stationary generator to replace hurricane Irma damaged unit 4 1808/4477 —Installation completed, waiting for the Warranty Startup and Operations test to be perform by the manufacturer. c • On job tech response training for high profile emergency power generators —regular training with the current staff • Replaced with generator 0903/986 an 80kW • Purchase 3 new standby generators for Solid Waste Landfills -pending • Purchase needed load bank for testing portable generators under load—On Hold -there is a cost effective means to possibility to rent a load bank from Sunbelt in Marathon, that includes operator training �t • Re-establish stationary generator unit numbers. GPS and Faster; Gen-1, Gen-2, Gen-3, etc., -pending • Replacement of Gato Building generator transfer switches —Turned over to Project Management • Replacement of KL Andros Road tower generator-pending • Replacement of West Summerland tower generator-pending • Resetting generator exercise clocks to start and run weekly —Most are set for Wednesday, trying to standardize a day that best suits the use of the buildings • Secure hourly rate repair agreements with generator and electrical contractors-pending 23 Packet Pg. 2216 Q.1.a • Seeking right sized back-up generator for Bernstein park -per the usage, a 100Kw has been determine for the need. Discussions remain • Seeking right sized generator for Sheriff in-door shooting range— 100Kw was determined for the Gun Range the electrical/wiring run out to the generator completed— -building to generator connectivity has been completed, due the sites elevation,portable generator 0903/668 will be stored at the marathon garage. • Special Maintenance and corrosion control Emergency Communications tower generators — On Going • Temporary portable generator for Marathon AARP —Portable Generator 0903/991 has been assigned to this location • Updating generator maintenance responsibilities and formats — On Going • Replacing Defective Auto Start switches on County generators — On Going • Repair of another 80kW in-house with a Photocell Card, that was initially diagnosed by vendor for a new backend. N • Establishing standard procedures for locking/securing portable generators when operating or on standby in field-pending • Assisted Project Management with 10-year stationary generator replacement plan z • Communicate with Assistant County Administrator regarding stationary generator GPS 0 tracking, weekly exercise start-up and no-start conditions _ • Remove new emergency power generator from marathon senior citizen facilities -pending - Possible redeployment for use on one of the two tower sites • Re-established special maintenance and corrosion control for tower generators Sheriff Department: 0 • Communicating with new Sheriff Dept. Fleet Manager regularly — On Going Communications • Disposal of Sheriff's surplus speedo calibration machine-pending 0 • New Sheriff Dept. interlocal agreement-pending • Train and mentor the Sheriff's Fleet Manager as to the FASTER software with literature and video's— literature has been issued with On Going mentoring • Deploy, maintained, and fueling daily, two 14kW portable generators at the Andros Tower at MM102 to support the continue operation of a portable com tower as the com tower site is refurbished. • Assisting Sheriff Dept working on not in program storage trailer • Transferred one surplus vehicle to Corrections Department to be located and utilized at Stock Island Detention Center Vehicle Replacement: • 1 new aluminum bed Dump truck for Parks & Beaches - on order moved into FY21 • 4 new tractors for Road Department- - ETA is Nov 2020 • 1 new tractor for Card Sound - ETA is Nov 2020 • Purchase new transport trailer with winch for Fleet garages-on hold • Activated and placed in service one new dodge journey for social service dept admin • Activated and placed in service one new dodge pickup truck for engineering dept 24 Packet Pg. 2217 Q.1.a Surplus • 2 surplus units paid for but not picked up-seeking direction from County Attorney - Pending • Assisting Key West and Marathon Airports with surplus vehicle disposal — On Going • Assisting Social Service Department with surplus vehicle sales —On Going • Disposing of capital and non-capital obsolete and defective Fleet equipment and supplies- - Pending • Modify surplus sign truck to be converted for use as Road Department water truck— Quotes for the tank are pending • Processing surplus units recently turned in for disposal —On Going • Seeking salvage companies for disposal of scrap metal and non-sellable County units. — On Going • Several surplus units not yet paid for and not yet picked up; re-advertisement or disposal- pending N • Surplus buzz cutter to Marathon for Maintenance and availability as a spare unit-pending • Surplus generator disposals-pending > • Seeking transfer of several Social Services/Transportation unit for Surplus — On Going z E • Removing 2-way Radios from Social Services Units —On Going r_ 0 Fuel Management • Begin processing the extension to fuel delivery contract(Next due Dec. 2020) • Communicating with Florida State contractor for Wex Fuel Card reps. —Additional discussions on Oct 13 • Continuation of local agency emergency fuel sharing agreement-pending 0 • FDEP closure of former Key Heights Drive fuel tank-pending • Fuel Billing cross training-High Priority-ongoing • Completed. Staged one fuel trailer at Rockland Key, one trailer at PW Magnolia, one trailer at PK garage, one trailer at Bayshore Manor and two trailers at KW garage • In-house Tech repair training for new fuel system-—On Going • Inspecting, documenting, and repairing garage and fuel facilities —On Going • Invoice fuel agencies for use of County's cloud-pending • Marathon garage and fuel facility security cameras repaired-Key West and Upper Keys- E pending • Pressure wash Key West fuel tank-pending • Processed monthly fuel billing accounts receivables for in-program County Departments — On Going • Processed outside monthly fuel billing for School Board accounts payables —On Going • Providing new and/or re-programed fuel keys for various Departments —On Going • Renewal of Guidance Care Center Marathon contract for fuel and maintenance-pending • Repair of the Veeder-Root system connectivity Marathon - Completed • Repair night lights at Key west Fuel pumps-—Facilities Work Order Submitted • Revise fuel activities policy and procedures-pending • Revisions to Fleet fuel markup-—Fuel Markup calculated and implemented for FY21 • Revisions to joint use Fuel Facilities agreement with School Board-pending 25 Packet Pg. 2218 Q.1.a • Seeking light weight manhole covers for underground fuel tanks • Strategic plan issue-Purchasing more fuel-efficient replacement tires —this is an Ongoing SOP • Three garages combined processed and distributed approximately ( 10,780.730) gallons of unleaded and( 3,824.10) gallons of diesel fuel • Written multi-agency fuel sharing agreement-pending • Implementing billing format for agencies sharing cloud for county's new fuel system • Established Magnolia fuel facilities onsite liaisons for upper keys COVID-19: • Daily temperature checks twice daily for all Fleet employees —On Going • Following up with Fleet Department Monroe County issues COVID-19 — On Going • Ordering COVID-19 supplies for garage staff-masks, gloves, and key disinfect kits, hand sanitizer,paper towels, spray disinfectants, thermometers, facial tissues, etc. — On Going • Research Governmental Fleet Best Practices when dealing with COVID-19, incorporate what will work best for MC Fleet operations —Continued Education • Provided COVID-19 vehicle cleaning tips in writing for all users — On Going z • Re-establish jail inmate work program at all garages-pending COVID-19 virus 0 • Processing 214 Forms for COVID-19 — On Going _ • SOP for Fleet Management— Sanitize every vehicle,prior to and after, service or repairs. • Sent reminders to Fleet Management staff to remain vigilant now more than ever, we cannot afford to let our guard down. Yes, we are all fatigued with the restrictions imposed on our daily lives, but we must remain steadfast and not become complacent. 0 Storm Preparation: • Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential weather event 0 Other Fleet Items: • Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus - Pending • Add to Policy Procedures Manual-actions to be taken when County vehicle breaks down a outside of County - Pending • All garage employees received monthly safety training (Emergency Evacuation, Use of Personal Protective Equipment, and various other reminders)_On Going This month was - Vehicle Sanitizing & Face Coverings • Annual Housekeeping Haz-Mat storage areas at 3 garages-(Postponed due to COVID) — Pending potentially added to the SWPPP • As able Fleet office staff is encouraged to work from home, some mechanics and garage staff are staggering their time working 10- or 9-hour days in order to try and keep employees distanced from one another much as possible - on Going • Bucket truck inspection and certification-1 unit past due -(Next due Dec. 2021) • Pulled from Surplus to build a water truck • Centralized hydraulic hose builds Marathon garage-pending • Check availability of Fleet related grants-pending 26 Packet Pg. 2219 Q.1.a • Complete and document mandated inmate training-—On Hold due to COVID-19 • Completed Revisions to the Fleet Director Job Description and forwarded for approval — Pending review • Deputy Director Fleet assuming responsibility for Fleet's monthly activities report_- On Going • Deputy Director Fleet is Crossed Training and Acting as the Fleet Director in his absence. - Receiving Extensive OJT daily • Deputy Director Fleet participating in Senior Management Team meetings —On Going • Disposal of outdated paint spray booth-pending • Disposed of garage hazardous waste thru recycling contractor (waste oil, oil filters, batteries, tires, rags, antifreeze, etc.) —On Going • Electrical Training for all Mechanics -Pending • Entered mechanic's work order data daily - labor,parts, supplies, contractual services, etc. - Pending • Establish new Fleet equipment line item for purchasing vehicles and equipment-pending • Establishing vehicle lift inspection and repair tracking spreadsheet-Pending • —Placed all Fire Rescue vehicles in FASTER from Company 001 to Company 006 z • Fleet Administrator is Cross Training and Acting as the Fleet Operations Manager in his 0 absence. - Receiving extensive OJT Daily. _ • Fleet cross training and refresher training— On Going • Fleet Supervisors and Management Meeting - Deputy Director Fleet traveled to meet with and mentor the leads on new processes for FORD Warranty/Recall items • FY21 Stormwater SWPPP activities —On Going (Next due May 2021) • FY21 garage lift inspections and repairs ongoing-(Next due Oct 2021) • Garage minor repairs and enhancements-ongoing • New Fleet Annual Billing format—Work in Progress Revise vehicle numbering system for County vehicles —On Going • In-house Ford warranty training and connectivity-ongoing—Executive Assistant Tammy Acevedo is training to be the Ford Warranty Administrator for Monroe County • Initiated fund transfers to cover insufficient Fleet funds for various Departments — On Going • Key West Garage presently have 2 unfilled Mechanic/Generator techs position E • One key west mechanic-generator techs submitted resignation. now short 2 of 4.5 full time mechanics located in key west and lower keys • Lease purchase Enterprise commercial vehicles regular/hybrid/electric — On Going Discussions • Take home vehicles for on-call mechanics —On Going • Marathon garage assisting with HD equipment backlog brought on by unfilled Key West Mechanic position— On Going • Monitoring garage work orders-actives, finished, deferred, closed • New brake resurfacing machines for all garages-pending • Planning for transition due to scheduled retirement of several long-term Fleet employees • Preparing Shop Service Trucks - On Going • Process accident repairs for Risk Management and various Departments 27 Packet Pg. 2220 Q.1.a • Process daily and monthly parts and supply accounts payable invoices • Process monthly repair invoices and outside billing for not in-program Departments • Process monthly Safety and PMI due reports for various County Departments • Process vehicle and equipment factory recall for various Departments • Provide strategic plan monthly safety reminders-eco driving instructions, etc.- Distributing to All Users beginning FY21 • Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear, hybrid safety equipment, etc. • Providing garage staff with training for new FASTER Fleet document scan software— On Going • Purchase large truck tire changing machines for all garages-pending • Purchase of Fleet supply, delivery, and storage trailer-pending • Randomly reviewing mechanics accountability reports • Re-implementing garage weekly communications meetings — On Going • Reorganizing Fleet Staff duties, responsibilities, and direct reports E • Replace old outdated garage shop trucks-pending • Replacement of vehicle lifts at all garages-pending z • Replacing defective license tags for various Department vehicles - On Going 0 • Replacing old worn out vehicle decals for various County Departments — On Going 0 • Research Florida law in relation to in-house vehicle lift inspection and repair • Researching MSDS availability on web-pending • Reviewing Fleet Inventory for accuracy — On Going t� • Reviewing mechanics daily work logs; separating coved 19 activities and documenting same On Going • Revise sq. footage maps for airport and cost allocation billing purpose Key West and Marathon Public Works yards-pending • Revising Evergreen Fleet job descriptions-ongoing • Revising Fleet Department organizational chart Updated as of 10-30-2020 • Revisions to Fleet web page ongoing - Issued this duty to the Executive Assistant Tammy Acevedo ca • Seeking GSA parts contract thru NAPA if available— Contacted and scheduling a date with IBS to continue discussions E • Seeking updated hybrid vehicle training materials for Fleet Mechanics -Pending • Senior Project Administrator Additional Emergency Management ICS certifications- pending • Standardizing Fleet oil, tubes, and filters-ongoing • Standardizing Fleet parts and supply stock items-pending • Standardizing NAPA Brand automotive batteries-ongoing • Three garages combined opened and/or completed approximately ( - 484)work orders • Three garages combined provided preventative maintenance and completed approximately ( - 130)unit safety inspections • Transfer ownership of all vehicles to Fleet-pending • Transporting vehicles for various Departments-to and from repair contractors in and outside of County On Going 28 Packet Pg. 2221 Q.1.a • Transporting vehicles from one area of County to another for various Departments On Going • Two new Lead Mechanics progressively receiving on job training daily On Going • Update County garage facilities-garage equipment, vehicle storage, secured storage barn, in-house paint body shop-pending • Update Snap-on tool diagnostic software for all garages — This is needed- — quote received and will submit early Nov • Updated (accident repairs pending) spread sheet • Updated (recalls pending) spread sheet • Updating Fleet Staff contact information—Updated as of 9/17/2020 • Updating Risk Department; advising of added and deleted units for insurance purpose On Going • Verified Fleet's monthly AT@T mobility charges • Verified toll by plate invoices for various Departments On Going • Completed- Deputy Director Fleet has registered BOCC MONROE COUNTY PUBLIC E WORKS FLEET with A.S.E. to manage employee A.S.E.certifications • Verify mechanics CDL driver license and endorsements-—Verified and scheduled for z exams. c • Verifying present garage workloads-reorganizing and reassigning operations and admin _ duties. - On Going • Sweeper Accident damage being repaired In-House with a Cost Avoidance of thousands — accident report submitted along with parts quote. RTP approved and a PO issued,parts ordered • Repair Rust and Corrosion on the Key West Fuel Intake Housing—Pending 0 • — Site visited and verified operational • Garages are bringing in vehicles for maintenance and cleaning that are left in parking lots while County employees are working from home - On Going • Disposal of Sheriff's Dept. Long Key Com Tower generator—Pending • Investigating new CDL Testing program offered at the College of the Florida Keys KW Campus. Sending CDL driving exams to the KW campus • Mechanic Leads educate and mentor their Teams on the new processes for FORD Warranty/Recall items E • Mechanic Leads educate and mentor their Teams on the processes for FORD Stars individual technician training • Completed and submitted FY2020 yearend business plan performance measures • Communicating with Transportation Dept regarding specialized PMI program • Requested fy2021 fleet liason revisions and update information • Due to king tides established vehicle and equipment drive thru pressure cleaning activities at all garages • Add automatic shop supply charge to all fleet garage work orders -pending 29 Packet Pg. 2222 Q.1.a Extension Services: Number of services provided: 46 phone calls, 176 emails, 15 one on one consults, 0 visits to clients, 33 learning events with 870 participants, 7 media submissions, and 350 publications distributed. Total Budget for FY 20/21: $228,108.00; Year to Date Expenditures and Encumbrances: $2,382.51; Remaining Balance: $225,725.49; Percentage of budget spent and/or encumbered year-to-date: 1.01% The County Extension Director/Family & Community Development Agent accomplished the following activities: • Alicia participated in UF's Natural Resources Leadership Institute. This eight-month program builds leadership skills in managing issues and promotes collaboration among competing interests. NRLI is open to any natural resource professional N • Alicia held 4 on-line financial literacy classes for youth as part of a young adult literacy program. You learned about credit, debit, saving and budgeting. E 0 • As part of the Southeast Florida Climate Compact, Alicia helped to hold a Municipal Round Table workshop to share the development of the C-CAT Compact Climate Assessment Tool. This tool will allow municipal partners to report on progress in both 0 mitigation and adaptation to climate change impacts. The purpose of the C-CAT is to allow cities to report progress against a checklist of fundamental action items their communities can be advancing. t� The Environmental Horticulture Agent accomplished the following activities: • Michelle presented at the Florida State Horticultural Society (FSHS) Annual Conference on offering virtual plant clinics and potential impacts to her program. She was also nominated as the Vice President-elect for the Ornamental, Garden, and Landscape section of FSHS for 2021. • Michelle distributed 40 compost bins to residents across Monroe County in an effort to reduce food waste entering landfills, having a positive environmental impact in the County by recycling that material instead of it contributing to methane emissions coming from landfills. Monroe County Solid Waste Department sponsored the purchase of the bins, allowing us to offer them to the residents at a significantly reduced price. • Michelle worked with the upper and lower elementary students at The Children's School in Key West on planting a butterfly garden and identifying caterpillars and other beneficial insects. The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Shelly is the South Florida coordinator for the 2020-2023 Greater Amberjack Visioning Program and has been interviewing fishermen and women, seafood dealers, and researchers for input into the greater amberjack fishery. Learn more, and how to 30 Packet Pg. 2223 Q.1.a participate, in my blog at: hgp://blogs.ifas.ufl.edu/monroeco/2020/10/20/greater- amberi ack-input-needed-from-fishers/ • Shelly has been busy helping people register for the new virtual training for the Florida Horseshoe Crab Watch Program, which is a partnership with the FWC and uses volunteers to collect horseshoe crab data. Shelly co-wrote the EDIS document"The American Horseshoe Crab," which was peer-reviewed and now available online: hops://edis.ifas.ufl.edu/sg190 Register and learn more on my blog: hgp://bIo!,2�s.ifas.ufl.edu/monroeco/2020/09/29/2020-florida-horseshoe-crab-watch- census-free-virtual-training-course/ • Shelly is co-lead of the Florida Sea Grant SEAS WAG and we led our bi-annual meeting to determine upcoming priorities and performance measures for reporting to the National Sea Grant office. Shelly is also vice chair of the South Atlantic Fishery Management Council Outreach and Communication Advisory Panel and on the Gulf Council Outreach E and Education Technical Committee and both met in October for their bi-annual meeting to discuss fisheries communications for 2021 and beyond, including redesigning the z SAFMC website. r_ 0 c c 31 Packet Pg. 2224 Q.1.a September, 2020 GROWTH MANAGEMENT REVENUE vs.EXPENDITURES:FY's 2017,2018,2019 AND Current FY2020 TOTAL PRIOR TOTAL CURRENT ACCOUNT TOTAL BUDGET FYTD ENDING FYTD ENDING BUILDING DEPARTMENT NUMBER FY17 FY18 FY19 FY20 SEPTEMBER,2019 SEPTEMBER,2020 REVENUE Building-Income fromPermits/Appl 180-322005-SG $ 4,449,088.28 $ 4,731,320.91 $ 5,390,451.38 $ 5,800,000 $ 5,365,674.56 $ 4,996,530.93 CertffcateofCompetency/Contract 180-322103-SG 57,202.50 101,907.50 81,522.50 100,000 76,795.00 82,143.00 Radon/DCA 180-341904-SG 55,585.91 43,751.35 49,935.14 60,000 49,615.86 45,438.42 Recovery/DBPR 180-341908-SG 57,378.26 62,728.04 71,709.84 60,000 71,256.24 66,143.15 Interest Earnings 180-361005-GI 22,894.30 25,444.19 81,796.75 20,000 80,222.49 46,530.43 Build Book/Copy/etc. 180-369001-GM 20,824.55 23,177.18 33,428.78 30,000 32,780.78 30,905.58 Development of Affordable Housing(See Note 7) 18 0-3 8 113 6-GT - - 44,929.60 - 44,929.60 - Fee Waiver(See Notes 1&2) 9,641.62 2,062,065.95 TOTAL REVENUE-FUND 180 $ 4,672,615.42 $ 7,050,395.12 $ 5,753,773.99 $ 6,070,000 $ 5,721,274.53 $ 5,267,691.51 EXPENDITURES: s.N-3Re ,diog—SB dgx Building Department 180-52502 $ 4,439,091.78 $ 5,959,154.39 $ 5,558,329.09 $ 5,941,434 $ 5,207,395.75 $ 4,862,821.61 Building Department Education 158-52501 33,359.34 35,994.17 33,434.97 118,717 32,865.97 45,461.94 N Building Refund 180-54501 8,901.54 81,824.96 59,894.18 80,000 59,894.18 54,778.91 N Building Legal 180-67506 - 60,159.29 62,044.72 1 68,172 59,539.61 65,72— - Transfer to General Fund 001 Cost Allocation 180-86553 509,033.00 - 538,659.00 538,659 538,659.00 538,659.00 TOTAL EXPENDITURES-BUILDING DEPARTMENT $ 4,990,385.66 $ 6,137,132.81 $ 6,252,361.96 $ 6,746,982 $ 5,898,354.51 $ 5,567,447.09 DIFFERENCE(Revenues vs.Expenditures) $ (317,770.24) $ 913,262.31 1$ (498,587.97) $ (676,982) $ (177,079.98) $ (299,755.58) 0) 0 PLANNING&ENVIRONMENTAL RESOURCES DEPARTMENT L- REVENUE 0 Zoning/ROGO/Eniaonmental 148-341905-SG $ 2,273,073.93 $ 2,407,743.54 $ 2,946,194.17 $ 2,775,000 $ 2,924,719.08 $ 2,780,187.93 + Historic Preservation 148-341913-SG 3,200.00 4,187.00 800.00 - 800.00 600.00 0 Planning Admin/Research/Copy/etc. 148-369001-GM 252.10 806.07 5,120.05 - 5,120.05 399.50 Education Fees-Plan&Emiron 158-322006-SG 60,030.00 65,646.22 56,975.70 702 56,975.70 742.30 Conservation Land Purchase(ROGO) 158-341905-SG 13,981.26 - - - - Q TOTAL REVENUE-PLANNING&ENV RESOURCES $ 2,350,537.29 $ 2,478,382.83 $ 3,009,089.92 $ 2,775,702 $ 2,987,614.83 $ 2,781,929.73 EXPENDITURES _S--4Re ,diog—SB dgx Planning 148-50500 $ 1,627,583.25 $ 1,980,168.38 $ 2,050,300.65 $ 2,815,378 $ 1,926,224.63 $ 2,470,229.78 Plarming Commission 148-51500 71,206.47 60,523.95 76,014.81 83,409 72,126.96 78,283.23 Comprehensive Plan 148-51000 - - - - - �s EnvronmentalResources 148-52000 768,952.34 884,310.16 931,381.66 1,076,945 894,352.90 850,712.13 �y Environmental Resources Educ. 158-52503 29,386.63 43,730.98 73,879.61 70,702 66,020.07 51,954.40 Geographic Info.(GIS) 148-50002'V01e s - - - - - - Growth ManagementAdmn 148-50001'VO1e5 364,963.17 - TOTAL EXPENDITURES-PLANNING&ENV RESOURCES $ 2,862,091.86 $ 2,968,733.47 $ 3,131,576.73 $ 4,046,434 $ 2,958,724.56 $ 3,451,179.54 DIFFERENCE(Revenues vs.Expenditures) $ (511,554.57) $ (490,350.64) $ (122,486.81) $ (1,270,731) $ 28,890.27 $ (669,249.81) r U Packet Pg. 2225 September, 2020 BOATING IMPROVEMENT FUND-PLANNING TOTAL PRIOR TOTAL CURRENT TOTAL BUDGET FYTD ENDING FYTD ENDING FY17 FY18 FY19 FY20 SEPTEMBER,2019 SEPTEMBER,2020 REVENUE Boat Improvement Fund 157-347270-SP/347271-SP $ 735,910.93 $ 702,213.39 $ 760,923.23 $ 755,000 $ 718,131.97 $ 639,244.25 TOTAL REVENUE-BOATING IMPROVEMENT FUND $ 735,910.93 $ 702,213.39 $ 760,923.23 755,000 $ 718,131.97 $ 639,244.25 EXPENDITURES Beating Improvement Fund-County 157-62613 $ 157,556.07 $ 159,913.79 $ 53,166.52 488,088 $ 20,874.52 $ 301,682.96 Boating Improvement Fund-State$ 157-62520 Nor,6 362,940.01 243,766.67 430,477.84 1,480,163 424,997.84 239,712.64 TOTAL EXPENDITURES-BOATING IMPROVEMENT FUND $ 520,496.08 $ 403,680.46 $ 483,644.36 1,968,251 $ 445,872.36 $ 541,395.60 DIFFERENCE(Revenues vs.Expenditures) IS 215,414.85 IS 298,532.93 IS 277,278.87 IS (1,213,251)IS 272,259.61 IS 97,848.65 ENVIRONMENTAL RESTORATION-PLANNING REVENUE EnvirontnentalMitkation 160-351400-SP $ 881,208.36 $ 746,450.16 $ 1,256,739.70 $ 600,000 $ 1,254,222.20 $ 739,100.97 TOTAL REVENUE-ENVIRONMENTLRESTORATION $ 881,208.36 $ 746,450.16 $ 1,256,739.70 $ 600,000 $ 1,254,222.20 $ 739,100.97 _ a EXPENDITURES N EnvirontnentalRestoration 160-52002 $ 205,264.43 $ 302,462.97 $ 259,903.00 $ 480,198 $ 249,519.52 $ 238,360.48 N TOTAL EXPENDITURES-CODE COMPLIANCE $ 205,264.43 $ 302,462.97 $ 259,903.00 $ 480,198 $ 249,519.52 $ 238,360.48 DIFFERENCE(Revenues vs.Expenditures) Is 675,943.93 IS 443,987.19 IS 996,836.70 IS 119,802 IS 1,004,702.68 IS 500,740.49 !� CODE COMPLIANCE DEPARTMENT > REVENUE Code Compliance 14aa41916SG354W1SG'a54oiiSG $ 1,681,626.62 $ 2,398,990.44 $ 2,128,586.89 $ 2,265,000 $ 2,117,371.32 $ 1,528,161.84 TOTAL REVENUE-CODE COMPLIANCE $ 1,681,626.62 $ 2,398,990.44 $ 2,128,586.89 $ 2,265,000 $ 2,117,371.32 $ 1,528,161.84 0 EXPENDITURES 0 Code Compliance 148-60500 $ 1,311,073.49 $ 1,355,101.71 $ 1,709,365.32 $ 1,909,223 $ 1,657,708.12 $ 1,514,626.25 TOTAL EXPENDITURES-CODE COMPLIANCE $ 1,311,073.49 $ 1,355,101.71 $ 1,709,365.32 $ 1,909,223 $ 1,657,708.12 $ 1,514,626.25 �' DIFFERENCE(Revenues vs.Expenditures) S 370,553.13 $ 1,043,888.73 $ 419,221.57 $ 355,777 $ 459,663.20 $ 13,535.59 FIRE MARSHAL REVENUE Fire Marshal 148-341906-SG $ 377,781.94 $ 366,580.50 $ 472,944.24 $ 375,000 $ 468,098.25 $ 496,950.25 Education Fees-Fire 158-322007-SG 4,500.00 5,180.00 4,989.64 $ 110 4,989.64 110.00 TOTAL REVENUE-FIRE MARSHAL S 382,281.94 S 371,760.50 S 477,933.88 S 375,110 S 473,087.89 S 497,060.25 NOTE 1:No Permit Revenue in September,2017--Total Fee Waiver Credit S9,641.62 NOTE2:Iotal Fee Waiver Credit because of Hurricane Irma for October-September 30,2018:S2,062,065.95 tiOTE 3:8 tiew Posifions tiOTE4:4 tiew Posifions tiOTE5:Cost Center Esfimated �. tiOTE6:Grant Funds Acquired:Legislafive S750k tiOTE 7:Transfer from Fund 136(Employee Housing Fair Share Impact Fee)to Fund 180 to offsetw ived fees for affordable housing Packet Pg. 2226 (OZOZ a gWGAO a®j:p® ) podoU AlqluoLAjLaVo :4u9ua o 44 I- R 0 N N minim V N v. �r � ry a III z f i a w vwa= p i J allaulammum N .Y + w i ISIMEELERIM ^� J L1` n + . 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C4 66 ------- ------ ------- CL eq av rp; LQ LE 126 vi ZOE ...................--------------------------------- -------------------- OL 4A Gu LU Iu 'R ra CL o Z) t3, ................. .................. v e ................. cu -0 0 Z, Q t 8 LP'} L'i Lf) Lo Z fN CL 0 ---------------------------- 1-1 T, 1 't z obob (OZOZ jeqWGAON joj:podoU aVD) podoU AlqluoLAj L aVo :4u9wqoe44V %- C*l C4 C4 a. ------------------------------------------------------------------------------------------------------------------------------------------------------------------- 4:% rn 00 Ln I Ps cs tj 4,4 J.- 76. M� .—> M LJ6, Q >- M ICA cc ly CL in ;MG (u m M 4,4 49,0 TH 0 -9, S Ems, f' 0 0 rN nj ---------------------------------------------------------------------------------------------- (OZOZ jeqWGAON joj:podoU aVD) podoU AlqluoLAj aVo :4u9wqoe44V C*4 C*l 04 C*4 a. ac Cc) C) 0 .......... W CL Lu E 0 41 DJ 14 z C MI 0 ......................... 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Q) M N 0 0 x Uj QCL M> CT z Q, uli Q>, ry.) 00 CL :Q>, -Z o ------------- Q'I 0 rl Q) 00 r, 0 Z, Q>l I'll, 01 0 c c 0 u D Q) m > N Ln U-J 0 yr N N 91 X0 0 w Eo w MOM X 0 Y 00 CT) U'A 'o —0 0 0 Q) 0 z , N Z. 0 0 a T CT) 0 0 0 0 0 0 0 0 0 0 0 0 1-1 II II D 0 0 0 0 0 0 0 0 0 0 0 0 0 x � IZ31 N 0 x � N Q) Q) 0 0 0 -6 0 0 -P 3 11 11 11 Il 0 W W w o o o o (OZOZ a gWGAO a®j:p® ) podoU AlqluoLAjLaVo :4u9ua o 44 ,n R C Cl' � a ac , 1— a -1 MEN �. LALI CIO UJ -cc y d�F 1' t�— uj LU t—, VN uj irA7 (OZOZ a gWGAO a®j:p® ) podoU AlqluoLAjLaVo :4u9ua o 44 w R C Cl' � m ' ac U tC i ! 1 UZ UJ Olt ui ui u cr43a L1.D (OZOZ a gWGAO a®j:p® ) podoU AlqluoLAjLaVo :4u9ua o 44 I- R co Cl' � aco m ac U tC w 0 CD KP aC141 rl 00 C�lj 1 LL oe IP c { co ---,, m,---�r 1 1' Q.1.a Unlicensed Contractor Investigator Summary Report Report Start Date 0110112020 Investigator: L. Thompson Ending ate 09,130,12,020 PERMIT pie CD Permit Open Permits ( yes 2,020 Citation Fees 45,539.45 2G20 Citations fees collected 3 4,,6,,0,3 0 Stier Agreement Own er wilder OEt!L Perm : Field 1nvgg!gg� M contactor spot che,,ck Field investigation - 0 wnr/Contractors v erifictir Misc. investigations,. Complaints ( .(or other source) reviews Mield investigations ( o Permit case created) 159 Packet Pg. 2238 (OZOZ a gWGAO a®j:p® ) podoU AlqluoLAjLaVo :4u9ua o 44 0 a ac r YI�J A'JJr3e�.aV.IU"��«Slwf•g.R y as u e (OZOZ a gWGAO a®j:p® ) podoU AlqluoLAjLaVo :4u9wqoe44V c tC N r ^p N cn p �+ � p p a. o .. . o LW w LW ..._ ... 03 . 3 , c¥ � 3 � 2 a ooUnx , U _ 3 -- _ uj ....,.,.. m U CL 3 ~ Tj 3 [� o y t] W x � C,3 i uj " Qy �" uuLi - Z °� -- o d " P Lu uj Lu o oul O Tr 4y 3 .. UJ Wto3 A .y c CL V 4 o 0 Zi 4 Oo wAU ' 3 C. bg _' a s o W na AP J 41 N � c c u +�2 a ao CL c _ 3 U 4 x O •N U � a1 O Q.1.a NO CODE CASES HEARD BEFORE THE SPECIAL MAGESTRATE DUE TO CLOSURE OF MONROE COUNTY OFFICES PER COUNTY ADMINISTRATOR, ROMAN GASTESI, AS A RESPONSE TO THE COVID-19 PANDEMIC, EFFECTIVE MARCH 23, 2020. Summary Total of Cade Violation Cases with NOV Entry By Case Assigned Cade Officer as of 101512020 One or rrore NOV entries in a single case is counted as 1 case.. Fiscal Year 2016 2017 201-8 2019 2020 Isr Pond 3rd @rh I., 2nd 3rd 4th ist Snd and &h Rst 2nd and 4A Is, 2�d 3rd 4d Quaaei in Fiscal Year FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ Total 1 5 44 47 52 40 31 27 1 36 122 166 107 173 17P 130 35 59', 49 110 A14G.AR GARCIIA ANDRES 0 0 G 0 0 0 0 0 0 0 0 G 0 0 0 02 2 0 0 BOF BOELLARD,FRAN CIE 0 1 38 39 42 25 1 24 24 0 1 0 53 63 47 1 70 43 65 23 1 10 37 BOPPEN OPPENHEIMIER,BRIAR? 0 0 G 0 0 0 0 0 0 0 0 11 3 4 10 6 16 5 9 22 CG GRANT,CHRISTOPHER 0 a G 0 5 0 0 0 G 8 1 G 0 15 9 1 a G 0 0 CD CM1P MC:PHERSON,CYNTHIA 1 3 6 8 3 12 5 1 1 22 6 3 11 7 12 3 1 3 0 3 CV CD DCL UHK,DIA14E 0 0 G 0 0 g 2 0 6 0 7 61 14 5 18 12 14 7 11 9 JAND MIDERS,STA14 0 0 G 0 0 0 0 0 0 0 42 15 4 20 20 7 5 7 2 10 JHALL HALL„JANIICE 0 0 G 0 0 0 0 0 0 0 0 G 17 31 32 14 3 17 5 19 0 JJAGT JAGTIANII,JAYKUMAR. 0 a G 0 0 0 0 0 0 0 0 G 3 11 21 16 6. 14 10 8 LC CUTIE,LISETTE 0 1 G 0 2 1 0 2 6 6 .8 13 8 10 11 6 5 4 2 4 1M)2020 3:a:15,au Total Number of Cade Cases with NOV Entry 0 ` 39 42 .. u ?, �3 2930 2 31 32 ._ 26 c 2 22 �2�ss BLS 02 2 � ". t v�qo 18 F 17 „ 14 1? — �,. e( 10 ®y. a r< �� .a w Ja.. Di a C r,r i K r o F_a h r ,,,at,caa 61 officers ANGAR -BOO AWBOPPEN CG C FI GCL -W JAND 19 JHALL JJAGT -W LC Packet Pg. 2241 Q.1.a NEW CODE CASES SEPT, 2020 JAGITkNll. 29 LtNK, 1 VU1'llMSl7N,.1. cV CD w �i«,k ' , Sa 111 ' W CUTIE AN ERS 15 i ,.,,..... L .... .... u ... L r NEW CODE CASES OPENED 113 ANDERS 15 BOELLARD 9 CUTIE 3 m GARCIA 6 GRANT 5 HALL 16 JAGTIANI 29 LINK 1 II IcPHERSDN 1 OPPENHEIMER 15 ZAV'ADZKAS 13 Packet Pg. 2242 Q.1.a 10 90 o 60 x 50 P" � r 40 �; 31 30 �k ,1 Jo 1 0. S E--------- CD N 0 1- CASES HEARD BEFORE SPECIAL. MAGISTRATE SE TS 2020 CASES HEART) BEFORE SPECIAL MAGISTRATE Lower Keys U Middle Keys 53 Upper Keys 10 � u Regular Cases 31 Unsafe Cases o Sewer Cases o VR Cases 21 Collections Cases 7 New Final Order 1 Dismissed 0 Packet Pg. 2243 r .1 INSPECTIONS & ACTIVITIES Q .a SEPT 2020 JA( ].I AEI. 180 LINK 134 d' N H 'S NUPHERSO ,79 _4e . fi-5 k X'ADZK 40 B01"T'll, UTIE , 0 TOTAL LeiSPECTIO S & ACTIVITIES 1400 ANDERS 98 �? BOELLARD 158 CUTIE 89 GARCIA 121 GRANT 65 IULL 265 JAGTIANI 180 c LINK 134 II IcPHERSDN 79 OPPENHEIII IER 118 RODRI GUEZ 53 ZAV'ADZKAS 40 m u Packet Pg. 2244 (OZOZ a gWGAO a®j:p® ) podoU AlqluoLAjLaVo :4u9ua o 44 ,n tC ; N r N ILL_' aC � I av A LL q.q 00 m n - - - - -- - -- - is Ul ,, ._I J w 1... KAiLnu, n A 1' dw, 1- t.d J l !t eSs l J l t<i c,l 4 I , !L d..� CY' CD W � I fFl CL J L d.A C J al !tl Ln tRi Si it idl 00 tJ 00 V CIi CJ « t3 {Kt K t.J lf'i !tl I� u r� Cr g (OZOZ a gWGAO a®j:p® ) podoU AlqluoLAjLaVo :4u9wqoe44V w tC N r N a_' d ' aC U tC a C- z -fly : cu r LL cE�: `goy 0 C) , f? y w w i W W k r; a gin= W 0 _ U— 0 fi --Z z CD CD CD co CD CD CD CD CD CD C) N sz �, 0 LD '.0 'T '.0LD O D IY c �r 0 CL cv er ui cu ax v Cv �3 C4 2019-242Q FISCAL 47EAR Q 1 a.. OCT NOV DEC JAN FEB SLAR.CH APRIL SLAY JLNE ILLY AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS S117.564 856407 S17_"I S20_S03 S2.144 S3287A 859.r74 S21102 S11.724 S17.317 S19.747 58646& 5463879 COLLECTIONS S77�452 S2}_}50 S7}_}19 S48.969 SSl_013 S24.138 511�582 58250 S12.175 S29.21 S62275 S55_}37 S50 i_155 5971034 C[MLLATWE 1195,016 $2 M73 1365,1547 $435.419 $518,576 $575,588 3646944 1676;696 1709;595 $747,207 $810229 $971,034 2019-2020 FISCAL YEAR s i � 4 S S � 2018-2019 FISCAL YEAR OCT NON DEC IAN FEB _MARCH APRIL MAI" 7L`NE ILLY At SEPT TOTAL GRAND TOTAL VACATION RENTALS S131087 S113460 S81650 S22.750 S81_III S114932 S89227 S169907 S83868 S44.002 S77314 S30200 S1042108 COLLECTIONS 5114730 512139 S6.550 146 750 S82_300 53998 528.375 S53 S39 584 s24 511.648 558.455 148.712 S551.720 S1.594.228 CUMULATIVE1 249.817 375 416 463 616 533.116 696 527 813 457 932 059 1.M5 05 1323 897 1 379 547 1515 316 15942281 7.U'LS-24Y1+e}f"-;C AI Y}4,Ig " N N - ✓p V 2017-2018 FISCAL YEAR 4' OCT NOV DEC 7Ati FEB 'MARCH APRIL MAY 7L`NE ILLY AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS S31201 S26455 S27,100 S9909 159950 S118,731 S81 31i S225095 S135267 S171840 S177193 S162.223 S1230268 COLLECTIONS S54.342 S58996 S188.866 S1.650 S47.778 S7.950 S9104 14.750 S8812 Sfi_750 SB7892 S20.586 Ss37476 S8.767.744 CUMULATIVE 85.543 173994 386960 398318 506246 632926 727346 957191 1.10127D 1279;860 1585 b35 192709 2017-2018 FISCAL YEAR S' a s oc- rr 2016-2017 FISCAL tiR OCT *OV DEC 7AN FEE 11ARCH APRIL "LAY IL-l"E ILLY AUGUST SEPT TOTAL GRAND TOTAL VACATION RENTALS 173.611 $108.012 150.148 53.300 120.988 543.116 $10.136 553.001 536326 514,116 5105236 80 5522990 � COLLECTIONS S143,539 S120,192 S224,790 S16.510 S50,379 S107,464 S36,693 S63.069 545064 S72342 S123.j7S SO S1003620 S1526610 M � CU L"LATTVE 217,150 445,354 72,0292 740,102 <911,469 962049 LM8878 1124948 1,246,338 1,297,'796 1,526610 1526,610 '. E _y Cr1[i-2fr17FISC AI.YE,.-iR � s 2015-2016 FISCAL YEAR OCT N01' DEC IAN FEB YLIRCH APRIL 1LA.Y J17NE ILLY AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS 86 600 SS_500 817000 S2220 812.193 513506 81830 528 400 513.350 520.7.4 5 514.600 S2A18 1142.362 COLLECTIONS S41238 S37.51, S46248 S102969 S33.057 S71204 S196 93, S88.368 Si7.995 S32309 S40.781 S68.096 S810.619 S952.981 CUMULATIVE 51838D4 94.85544 158.19254 26329150 308.54130 393-25150 585.9.185D 702:.7 774:032 827"086 882,46'71 992981 2015-2016FISC_4L YEAR I a ,xNn .. S„5;.-� S Lai .� ..�,�.ya�.+.� ._. S 6 Packet Pg. 2247 PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. cv The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). 0 The Environmental Restoration Office manages the County's habitat restoration and improvement projects to enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining � 0. conservation lands, specifically covering the removal of invasive exotic species and planting of native species. The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data U and GIS resources to enhance county functions and provides resources making geographic data available to the - public and preparing maps depicting various data. The Marine Resources Office provides a variety of services focusing on protection of the marine environment, the provision of maritime infrastructure, and the preservation of public water access, including: (1)vessel pump- 0 out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. E Packet Pg. 2248 (OZOZ a gWGAO a®j:p® ) podoU AlqluoLAjLaVo :4u9ua o 44 4 tC N r N a d aC U tC ,5 k 37 LU 777 cl: D r u 0 tn ¢< I.kl w z CL y �� •� 0 C)LU Y ,a� iL e Lu x 0 w .. h W d c e ve v3 J of --------------------------------------------------------------------------------------------------- Y� (OZOZ jeqWGAON joj:podoU aVD) podoU AlqluoLAj aVo :4u9wqoe44V CD LO C14 C4 a. aC tC (L ----------- I LU cn Q) 0 z LU CL 10 Z CO 0 0 00 CD W rN rl4 LU CL m CS A LLJ z Z CL ............ < CL ---------------------4..................................................... ..... ........................ .................... 0 0 CD 0 CD 0 0 V) CD J) CD Lf) CL Qj II II LU Q.1.a Special Note for March, April, May, & June 2020: The Monroe County Planning & Environmental Resources offices closed effective March 23th in response to the COVID-19 pandemic. Limited applications were accepted after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals & vacation rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits. All applications accepted as of June 1, 2020. Planning and Environmental Resources Comparison of Total Annual Applications 1000 cv CD cv 900 800 - > 700 0 0 600 ,m,m,m,m,m,m.m.m,m,m,m,m,m,m,m,m. 500 s 0 400 - I _______. m,m,m,m,m.m.. 300 . 200 100 t .... ...................... � i`ri13S �tiGz _ 1 � 2010 2011 2012 2013 2014 2015 2016* 2017* 2018* 2019* 2020* 2 *Includes ROGO Allocation Applications thru Sept. Packet Pg. 2251 Q.1.a 2019 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 2 1 0 4 Appeals& Settlements 1 1 1 5 8 Development Agreements 0 1 0 0 1 Environmental Resources 3 3 0 3 9 FLUM Amendments 3 1 0 2 6 Historic Preservation 4 3 3 1 11 Home Occupation 0 1 0 0 1 LDRD 0 2 0 1 3 LUD Amendments 3 1 2 1 7 Major Conditional Use 0 1 0 2 3 Minor Conditional Use 3 4 6 3 16 NROGO 0 0 1 0 1 Plats 1 0 0 2 3 Pre-A 12 13 19 12 56 N Public Assembly 1 2 4 5 12 Road Abandonment 0 1 0 1 2 ROGO/ROGO Exemptions 50 67 34 66 217 Shoreline Approvals 1 0 0 0 1 c z TDR 0 0 1 0 1 Temp Const Staging 0 0 2 0 2 r- Text Amendments 8 12 6 4 30 0. Tier Amendment 1 2 2 0 5 Time Extensions 2 0 0 0 2 THE transfer 0 1 1 3 0 4 W Vacation Rentals 26 102 265 75 468 Variance 11 8 4 6 29 Variance-Dock(Lon ) 1 0 0 1 2 Variance-PC 1 0 2 2 3 7 Total 132 230 356 193 911 CJ Packet Pg. 2252 Q.1.a 2020 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 2 1 3 Appeals& Settlements 3 3 Development Agreements 3 3 Environmental Resources 6 1 6 13 FLUM Amendments 1 1 Historic Preservation 9 4 6 19 Home Occupation LDRD 1 1 2 LUD Amendments 1 1 1 3 N Major Conditional Use 1 1 1 3 Minor Conditional Use 6 1 3 10 cu NROGO c Plats 4 2 6 Pre-A 14 6 21 41 r- Public Assembly2 1 3 c0. Road Abandonment 1 1 4 6 ROGO/ROGO Exemptions 47 28 44 119 e( Shoreline Approvals �? TDR i i Temp Const Staging Text Amendments 2 8 2 12 Tier Amendment i i Time Extensions 3 2 1 6 c THE transfer Vacation Rentals 63 59 70 192 Variance 3 2 7 12 U Variance-Dock(Lon ) 3 3 Variance-PC 1 4 1 1 4 Total 168 121 177 0 466 Packet Pg. 2253 .1.a 0 10 20 30 40 50 60 70 so ii ............................................................................................................................................................................................................................................................ Alcohobc Beverage aw *2020 3 Qtr Auoeals&Settlements IBM, Tota' *2020 2 Qtr Development Agreements N= Tota' 02020 1 Qtr Environmental Resources Tota' 20 19 to Qtr FLUM Amendments Tota' I-Nstonc Preservation OWN 20-9 9 3 Qtr Tota' Home CccupaUon LDRD L U D Amen cm en ts C44 CD Major ConclAional Use tluuo C44 Mmor Conditional Use Gwm E NROGO 0 z Piats 0 r- Pre-Aou 0 P u c Assern-b"Y Road Abandonment fJ ROGO 0 S horeHn e Apo i o va is TDR 0 Teruo Const Staging Text Amendments tJ Tier Amendment Time Extensions TRE Vacation Rentals WIN .... ....... 265 Vanance MEN, Variance-Dock(Long) m— Variance-PC Packet Pg. 2254 Q.1.a GIS Accomplishments— September, 2020 GIS Projects -Data/Map Requests/Technical/NVeb App Development - CRS/SFHA Mapping Analysis —Floodplain Department—Lori Lehr - Grid Map Project(Long/Lat)—Environmental—Brittany Burtner - GIS Annual Goals -Planning - Hurricane Damage Assessment Data and Application Testing—Karen Pleasant - Elevation Certificates (on-going) - Plat Book Mapping (on-going) - FLUM and LUD Amendments —Mapping—Planning - GIS Tech Support N Physical Address Assignments: 10 N GIS Data Requests: 4 E Public Planning & Environmental Map App Usage — September, 2020 ", Us go f irr,c wales z�i ,. _ s_ ..e ors e +,. a a< v.•,c i. __.. .-i_ 9na ins err, ,, ia vv aaar v_< 9,�. a' � v,A ,.a e 9.<- ._ r Packet Pg. 2255 (OZOZ a gWGAO a®j:p® ) podoU AlqluoLAjLaVo :4u9wqoe44V to R LO N r N a 4 -1 U n .4 tC � lm Ql �J7 B,L�, J Ln V�+y M 1.�.. uuuuuu;�uuuuuuu;�uuuuuuu;�uu;� ,:;uu;� 'eTM lY N 0 _j V) a-1 r _. v _ Li c.'1tJ„d 0 a r� 4-1 0 r rr r°4 a � � as ro fir- Q h E m i) . cn G � q T-1 ®: — LL T-a � , 4-9 tLo M c 0 0 Z ( aC Ln M 00 00 Lo 1 � 2 m 0_ QJ I I ,Jn, Cn- "I,)- { l a `� ;� -J Marine Resources Office—Accomplishments—October, 2019 through September, 2020 Channel Marker Program: [2.5 Channel Marker/Buoy Replacements 2 1.5 0.5 s E > 0 0 0 0 0 0 0 0 0 0 z 0 0 Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept 2019 2020 0 ----------------------------------------------------------- Oct 2019 $5,480.00 0 Nov $0.00 0. Dec $0.00 January 2020 $6,939.00 Feb $0.00 0 Mar $985.00 Apr $0.00 May $0.00 June $0.00 E July $0.00 Aug $o. Sept $0.00 Total $13,404.00 Total annual costs for marker/buoy replacements for the past twelve-month period were significantly lower than the cost during the same timeframe in 2019($80,450)which included expenses related to post-Inna,marker repairs. Marker repair costs since October 2019 reflect normal (i.e. non-storm event) repair and replacement costs. I Packet Pg. 2257 Q.1.a Derelict Vessel Program: Derelict Vessels Removed = 39 12 8 4 !s 5� 0 c Oct'l9 Nov Dec Jan'20 Feb Mar Apr May June July Aug Sept 0 0 ON October 2019 $24,291.00 November $849.00 c December $0.00 January 2020 $73,603.00 February $9,600.00 0 March $29,925.00 April $2,100.00 May $0.00 June $15,594.00 E Jul $47,761.00 Au Rust $10,833.00 September $80,200.00 Total $294,756.00 Thirty-nine (39)vessels were removed in the past twelve-month period with slightly higher costs compared to the same timeframe in 2019 ($289,404). However, 21 of the 25 vessels removed between March and September were funded through several FWC Derelict Vessel Removal Grants representing a cost savings of $168,526 to the County (or 57% of total expenditures in the past 12 months). These costs are included in the table above. Packet Pg. 2258 Q.1.a Vessel Pumnout Program: Number of Pumpouts 3000 2 576 2,405 2 505 2 372 2,488 2,479 2500 2 . 2 288 2000 .. �t 1500 1000 (t 355 500 ,1J 0 me �fr sss C `f, 0 Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept 2019 2020 Sewage Removed (gal.) CD 45000 40000 38 61037 950 v..�,,,,,,,,, �. S5 35000 33S55 34 6 i;4a1 , � 30000 28 080 0 25000 20000 15000 10000 t. 5000 `'_: �—,444 � 0 U Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept 2019 2020 0 State Funding Levels $800,000 (l> >�t, t4U s� 4�J� ;k apt ii 1V "b,:'(S��t��tl�;ti f{irih i�t(j ;d"�l1VG�1 (�iU sh »p ''3 1 5 at,> >1�>{,(� 0 � $700,000 1, Wy�;t� $600,000 tit»3 j Vt��J t ,1v0% 11% RN M� $500,000 \ $400,000 �� " �» �itr� N Al;s�'"� �{tt��4 i�i1r� �ilA�tg �1. - � a ( 1 ' i�i��ci tF��tyFi��S �{ i t�{j� (I�� f11{�i $300,000 (��1\1 �h7 l�h "sx ;? i f $200,000 $0 2017-201 8 201 8-2019 2019-2020 2020-2021 Legislative m CVA Effective July 1, 2020,the County's Keyswide mobile pumpout service was temporarily suspended as a new contract could not be negotiated with the vendor,Pumpout USA. On August 26, 2020,the City of Key West began operating a temporary pumpout service for vessels anchored in the Key West and Stock Island anchorages. Since service began, the City has performed 412 (57 in August and 355 in September)pumpouts and collected over 7,000 gallons of sewage to approximately 80 registered boaters so far. Services are anticipated to continue while Monroe County seeks a new vendor to provide Keyswide mobile pumpout services. In addition, a temporary service for the Upper Keys service area will begin in October. Packet Pg. 2259