Item C1 County of Monroe BOARD OF COUNTY COMMISSIONERS
" Mayor Heather Carruthers,District 3
The Florida Keys q� ° Mayor Pro Tern Michelle Coldiron,District 2
i+ ' Craig Cates,District 1
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
November 18, 2020
Agenda Item Number: C.1
Agenda Item Summary #7550
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453-8774
Not applicable
AGENDA ITEM WORDING: Presentation of the methodology proposed for the initial ranking of
the county-maintained roads under the countywide Roadway Vulnerability Analysis and Capital
project.
ITEM BACKGROUND: This item is to provide the methodology proposed for the initial ranking
of the county-maintained roads under the countywide Roadway Vulnerability Analysis and Capital
Project that is underway.
The Roadway Vulnerability Analysis and Capital Project has been ongoing for approximately one
year with significant data collection and analysis undertaken to date. The Project Team has
developed a proposed approach for evaluation of the roadway segments based on their 1)
vulnerability to sea level rise and 2) criticality of service. The presentation will focus on the factors
included within the vulnerability and criticality evaluations and how they were developed.
The presentation will also provide an update on the overall procedural steps to arrive at this point as
well as subsequent steps to finalize the Roadway Vulnerability Analysis and Capital Project for
BOCC approval. Finally, the presentation will provide an overview as to how this project
harmonizes with other ongoing work of the County.
PREVIOUS RELEVANT BOCC ACTION:
06-18-18: Approval to advertise a Request for Qualifications for professional services for a Sea
Level Rise Resilience and Vulnerability Analysis for County Maintained Roads and Related
Services.
02/12/19: Approval to negotiate in rank order with the firms responding to the Request for
Qualifications for professional services for the Roads Vulnerability Analysis and Capital Plan for
County-maintained roads and related services.
Packet Pg. 4j
C.1
05/22/19: Approval of a contract with HDR, Inc., the highest ranked respondent for the Roads
Vulnerability Analysis and Capital Plan for County-maintained roads and related services, in the
amount of $1,708.491.66, plus $189,167.18 for optional services, totaling $1,897,658.84 over 3
fiscal years.
12/11/19: Approval to expedite the analysis and modeling of the Stillwright Point neighborhood to
determine the recommended adaptations, cost and related policy decisions, and report back to the
commission when completed.
06/17/20: Presentation and discussion of the roads adaptation analysis of the Stillwright Point
neighborhood in Key Largo as part of the county-wide study for the sea level rise vulnerability
analysis for county-maintained roads.
11/17/20: [Proposed] Approval of Amendment No. 1 to the contract with HDR, Inc. for the Roads
Vulnerability Analysis and Capital Plan for County-maintained roads and related services, to extend
the contract from September 21, 2021 to December 21, 2021 at no cost.
CONTRACT/AGREEMENT CHANGES:
Not applicable
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: Upon execution (Contract) Expiration Date: December 21, 2021
$ Value of Amendment No. 1: $0
Total Dollar Value of Existing Contract: $1,897,658.84 Maximum Not To Exceed (including
optional services in the amount of$189,167.18
Total Cost to County: Cost already included in the contract
Fiscal Year Portions: N/A
Budgeted: N/A Source of Funds: N/A
CPI: No Indirect Costs: None
Estimated Ongoing Costs Not Included in above dollar amounts: Staff Time
Revenue Producing: No If yes, amount:
Grant: No
County Match: N/A
Insurance Required: Yes
Additional Details:
11/17/20 102-22556 • SUSTAINABILITY ROADS $0.00
REVIEWED BY:
Packet Pg. 5
C.1
Rhonda Haag Completed 11/10/2020 9:52 AM
Pedro Mercado Completed 11/10/2020 11:45 AM
Purchasing Completed 11/10/2020 11:51 AM
Budget and Finance Completed 11/10/2020 11:57 AM
Maria Slavik Completed 11/10/2020 1:30 PM
Liz Yongue Completed 11/10/2020 2:49 PM
Board of County Commissioners Pending 11/18/2020 9:00 AM
Packet Pg. 6