Loading...
12/09/2020 Agreement Kevin Madok, CPA ''' Clerk of the Circuit Court&Comptroller—Monroe County, Florida DATE: December 14, 2020 TO: Kimberly Matthews, Sr. Director of Strategic Planning& Libraries FROM: Pamela G. Hanc .C. SUBJECT: December 9th BOCC Meeting Attached is an electronic copy of the following item for your handling: C20 Agreement with International Library Services, Inc.,in the amount of$94,249.00, for a Library Media Box including all necessary hardware, installation, and service for the new Marathon Branch library; and authorization for the Mayor to execute any required Agreement, after review by the County Attorney's Office. Funding is from Library Impact Fees. Should you have any questions, please feel free to contact me at (305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Rorida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305-852-7145 lip am- International Library Services,Inc. 8205 Killean Way Potomac, MD 20854 Fka Public Information Kiosk, Inc. irk Ali s P 301-916-1181 SOLE SOURCE JUSTIFICATION The Library Media Box Manufactured,Installed and Supported by International Library Services,Inc.of Potomac, Maryland is the only Machine that has been manufactured exclusively for Libraries to provide a free-standing DVD Dispenser which can be placed in various locations and used by the Library Patrons,without the need to Librarian Intervention. The Library Media Box is the only DVD,Blu-ray,Games and CD dispenser which has been designed to mimic the"RedBox"experience,thereby allowing Library Patrons to browse the Media Box Inventory directly on the machines monitor or remotely from any PC either in the Library,at Home or Office,place a hold on an item and merely scan their Library Card to obtain the Material Selected. The Monroe County Public Library requires a Media Dispensing machine which must be able to communicate with our current ILS system, POLARIS VERSION 6.0.214 and its OPAC via DSL,cable or wireless modes and be SIP2 compliant. It also must have the following specifications: • Machine must abide by all ILS rules. • Unit must verify the eligibility of the card to circulate the specific item in question, using the circulation parameters built into our system. • In cases in which the circulation cannot take place, whether it's through excessive fines on the card,the card has expired, or the card is blocked for another reason, the unit must provide the message that is sent by the POLARIS ILS to the Monitor • Machine must produce a receipt for both checkout and return of materials and provide an option for email receipts or no receipt. • Unit must check items out using the same parameters as are used on items for circulation through our check out stations in our buildings. • Machine must be capable of holding and dispensing and receiving returns of a minimum of 750 to 3000 CD/DVD's/GAMESBLU-RAYS with the capability to denote each Media type when browsing. • Machine must be capable of checking out and returning all items via a single user interface and be integrated into the ILS in order to confirm customer status, permit issuance of materials, disallow issuance of materials, and release customer obligations by checking in, once material is returned into the machine. • Machine must be capable of checking items out and checking items back in internally thru a single slot with no need for external check in or check out stations. • Machine must be capable of interacting with additional user interfaces for patron browsing and selection of item(s). International Library Services,Inc. 8205 Killean Way Potomac, MD 20854 Fka Public Information Kiosk, Inc. P 301-916-1181 Confidential Quote : Library Media Box Model 1500G : Pricing for Monroe County Public Library, FL DISC DISPENSING SYSTEM November 23, 2020 Library Media Box Model 1500G) : $90,999 Freight and Installation : Monroe County , FL S3.250 Furnished and installed Total $ 94,249 Inclusions : Library Media Box Machine, customized configuration for material types, i.e. DVDs, CDs, Games and Blue-Ray. Complete system integration with ILS; Screens customized with library name and/or logo and exterior vinyl graphics for front side and header panel. Holds Module to provide access for patrons remote from the Library. Also includes 1500 custom snap case and two wall Touchpac Monitors. Quote valid for 60 days for US pricing. Pricing does not include applicable taxes. NROE COUNTY ATTORNEY ROVE FORM P.O. and 50% of total cost to be submitted at time of order � � ` � ti� P J. ASSIST ATTORN Date 12/10a0 Authorized Signatures: - CD For International Library Services, Inc. For Monroe County Florida 'a ADA jup C 0 Alto, eeedij;„ Fred E. Goodman 4 -' '\23 e Michelle Coldiron President/CEO Mayor November 23, 2020 = r== =_ d e 4, �'-)-0 TEST: KEVIN MADOK, CLERK By: As Deputy Clerk • Machine must be capable of presenting detailed item descriptions, including,but not limited to,title, artist(s),director(s), genre(s), rating(s), synopsis, and image(s)on 17"Touchscreen from either the ILS or service provided with the machine. • Machine must allow for browsing and selecting from optional Touchscreen monitors which can be attached to the machine for multiple browsing at one time or placed thru-out the Library for access to the Machines Inventory. • Machine must protect materials through the use of custom snap cases which must be provided with the machine. • The Slimline cases provided must have a die cut hole in them so that the RFID or 2D barcode can be read. • Machine must be capable of identifying material either via RFID label or 2-Dimensional barcode label. • RFID Chip or 2D barcode must be capable of being placed on the DVD/CD material. • Each basic Module may not be more than 24 inches deep in size X 48 inch wide. • Machine must have a pleasant design on its outside surface,customizable in color and graphics specified by the Library with Library Logo's custom wording provided by the Library and applied by the vendor including a customized header panel and side panels. • Machine software must be user-friendly and follow standard conventions for human interaction. • Machine must be ADA compliant • Machine software must be provided with custom screen graphics with the Libraries Logos and other required graphics. • Machine robotics must be designed to minimize service outages. • Machine must allow for rapid restocking of inventory from the front of the machine only by Library Staff to minimize labor(bulk-load operation)with the option of returning the items directly into the machine by the customer. • Machine must be capable of reading library cards with linear barcodes,magnetic stripes, or RFID. • Machine must be capable of requesting a user PIN to authorize a checkout. • Machine must allow rapid retrieval of on-hold materials. • Machine must be capable of unsupervised,24-hour per day operation. • Machine must provide mounting points for semi-permanent installation. • Machine must be capable of operation in a remote location via wired or wireless network connection. • Software must be provided as an option,which allows customers/patrons to review the Machines Inventory on-Line from any pc,whether in the library or outside of the Library, in order to make a selection and place a hold on materials that are in the machine for later pick up. • Machine must follow the rules of the ILS re: pick up time requirements and return dates. • Machine must have separate easy Touchscreen custom designed buttons which are clearly marked for customers to retrieve the materials which they have placed on hold in the machine. • Machine must be capable of accepting all media types including DVD's; Blu-Rays; Games; and CD's and have the selection/browsing of each of those types clearly denoted with separate buttons on the Monitor browsing screen so that patrons clearly know which type they are browsing and retrieving. • System provided must provide statistics which are accessible by Library Staff on line via the web at any time which denotes: Hourly trends; for 1, 7, 30 day and 90 days; Daily circ in and circ out stats for 7, 14, 30, 60 and 90 days and weeding and new inventory levels for 7, 14, 30, 60 and 90 days. • System must allow for weeding from librarian's remote desktop via the web and must be capable of dispensing the weeded selections without staff having to know where the items are located in the machine. • Machine must be made of durable steel construction. • Machine must be manufactured in the USA and be supported with parts made in the USA • 1st years software and hardware Maintenance and support must include Hardware parts and on-site labor must be included. The Library Media Box as manufactured by International Library Services,Inc.is the only product engineered and manufactured exclusively for Library use which meets or exceeds the aforementioned requirements. It is delivered with proprietary software that is fully integrated and compatible with the POLARIS Integrated Library Systems used by the Monroe County Public Library. The Library Media Box Uses proprietary and copyrighted software and designs which have been successful and reliable in the distribution of All types of Library Media. International Library Services Inc. is the only vendor that exhibited a Library Media Box Kiosk at the recent American Library Association Annual Conference in Washington D.0 in June 2019 , the American Library Association Midwinter Meeting in Seattle Washington in January of 2019, the ALA Midwinter Meeting in Philadelphia PA in January of 2020 and the most recent Public Library Association Convention in Nashville TN in March of 2020; with all the capability required by the Monroe Public Library. Over 3,000 exhibitors who sell to Libraries throughout the United States were present in June 2019. Approximately 20,000 librarians attended the conferences from almost every city, state and county in the country. It is not likely that any other vendor who has a Library Media Box designed exclusively for libraries to provide access to Media library materials with the attributes and requirements of the Library Media Box by International Library Services, Inc. would miss exhibiting at this conference. Calls to the American Library Association in Chicago confirm that they know of no other vendor that provides a DVD Distribution system with the aforementioned Requirements that the Monroe Public Library needs. As a result of this information,we believe that the Counties requirements for Sole Source Procurements have been met for the following reasons: There is only one source that meets all of the Libraries Requirements. The Compatibility of equipment with our existing systems is apparent. The Equipment is made in the USA(WEST PALM BEACH FLORIDA)and its support from International Library Services, Inc. has been highly recommended by Libraries tlru-out the US. The Library Media Box is the only Library Media Distribution machine that will fit into the space available to the Library for installation. The time necessary to competitively bid this product will add additional costs and time delays to the project and will result in this Company being the only qualified bidder. Competition is precluded due to patents and copyrights for the required software held by third party software vendors which have been combined and integrated into the Library Media BoxTM by International Library Services, Inc. or its suppliers. ---- ------ -- LibraryMedia Box All New Model 750G Manage your library's media with ease with a see through This unique dispensing machine holds up to 3,000 CD/DVD/GAMES's and AUDIO BOOKS in specially designed and furnished slim-line cases. door to captivate The Media Box provides security for your materials since a library card is necessary before the DVD's are dispensed.The system is programmed to your patrons connect directly to your ILS via SIP2 for library card authentication. is The Library Media Box has a touch screen that makes it easy for browsing the libraries' collection with a user-friendly menu. Optional browsing/reservation touch screens can be added on side panels for multiple users. Basic configuration "`AR g ®A LIBRARY The Library Media Box features one console for browsing,reserving,receiving, and returning the CD/DVD's OR AUDIO BOOKS.The Library Media Box inventory can be viewed from any PC when integrated into the library's website. Once a hold has been placed on a CD/DVD,the customer merely scans their library card on the Library Media Box to retrieve their hold. Features Available options • Touch screen monitor for •Touch screens for browsing browsing/selection by additional • High precision industrial strength library customers Simultaneously robotic design and construction can be added • Shock resistant structure • Works with RFID or barcodes • Fully customized graphics on exterior • • Bulk load feature allows staff to insert CD's/DVD's with minimal patron disruption Dimensions 1111 Model 750 Authentication 20"d x 84"h x 48"w • Complete SIP2 integration with your ILS included Model 1500 • CD/DVD/GAMES/AUDIO 20"d x 84"h x 9ti"w BOOKS capacity of up to Model 2250 750, 1500, 2250 or 3000 20"d x 84"h x 144"w • CD/DVD's contained in custom slimline cases which Model 3000 are included with purchase 20"d x 84"h x 192"w International Library Services Inc. 8205 Killean Way Potomac, MD 20854, USA 301-916-1500 ext 256