Item C03 C.3
County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
December 9, 2020
Agenda Item Number: C.3
Agenda Item Summary #7539
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Cary Knight(305) 292-4527
n/a
AGENDA ITEM WORDING: Approval to reject the ranking determination by the selection
committee for the Request for Qualifications for Professional Engineering and Surveying Continuing
Services Contract and readvertise. New request will be split into two separate RFQs; one for
surveying services and one for engineering services.
ITEM BACKGROUND: Project Management requires engineering and surveying services for
various small County projects on an on-going basis. The current seven continuing services contracts
expired on October 21, 2020. On October 7, 2020, the County received twenty-five (25)responses to
the Request for Qualifications (RFQ) for these professional services. On November 10, 2020, a
selection committee met at a publicly noticed meeting and ranked the respondents.
The intent of this RFQ was to contract with multiple firms for small jobs up to $50,000.00. The RFQ
background section stated "Proposers are not required to provide all of the above services since
firms will be selected based on their expertise in the above areas or based on their ability to provide
specialty expertise in any one of the above areas of expertise. To be a successful proposer, it is not
necessary to be able to provide services in all of the above areas." The intent was to allow smaller,
specialized or local businesses the opportunity to bid on and work with the County on various
smaller jobs. Project Management does not feel that the selection committee members properly
understood the intent of the RFQ as some members stated they reduced scores for firms that only
provided one or limited services. Project Management wishes to readvertise the request by
separating the RFQ into one for Surveying-only services and another for Engineering services in
order to create a more defined scope for both respondents and future selection committee members.
PREVIOUS RELEVANT BOCC ACTION:
7/15/20 — BOCC gave approval to advertise an RFQ for Continuing Engineering & Surveying
Services.
CONTRACT/AGREEMENT CHANGES:
n/a
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C.3
STAFF RECOMMENDATION: Approval to reject ranking and readvertise two separate RFQs
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: 12/9/20
Expiration Date: n/a
Total Dollar Value of Contract: n/a
Total Cost to County: advertising costs
Current Year Portion: advertising costs
Budgeted: yes
Source of Funds: 22004-530498
CPI: n/a
Indirect Costs: n/a
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: n/a If yes, amount:
Grant: no
County Match: n/a
Insurance Required: no
Additional Details:
n/a
REVIEWED BY:
Cary Knight Completed 11/23/2020 3:04 PM
Kevin Wilson Completed 11/24/2020 10:05 AM
Joseph DiNovo Completed 11/24/2020 10:11 AM
Purchasing Completed 11/24/2020 10:22 AM
Budget and Finance Completed 11/24/2020 1:14 PM
Maria Slavik Skipped 11/10/2020 12:38 PM
Liz Yongue Completed 11/24/2020 2:18 PM
Board of County Commissioners Pending 12/09/2020 9:00 AM
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