Item C18 C.18
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CountCounty ��Monroe. ,y, ? "tr, BOARD OF COUNTY COMMISSIONERS
y M T� \�1a� Mayor Michelle Coldiron,District 2
�1 1 nff `_ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
December 9, 2020
Agenda Item Number: C.1 8
Agenda Item Summary #7629
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Breanne Erickson (305) 292-4427
N/A
AGENDA ITEM WORDING: Report of monthly change orders for the month of November 2020,
reviewed by the County Administrator/Assistant County Administrator.
ITEM BACKGROUND: There were three (3) change orders considered and approved by the
County Administrator/Assistant Administrator for the period beginning 11/01/2020 and ending
11/30/2020 for a total of$38,505.12. There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No 027-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,000 (as amended per Ordinance No. 024-2015), or 5% of the original contract price, whichever
is greater. The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Order Rpt_November 2020
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County:
Packet Pg. 584
C.18
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: n/a
Additional Details: No
N/A
REVIEWED BY:
Cary Knight Completed 11/23/2020 3:00 PM
Joseph DiNovo Completed 11/24/2020 10:06 AM
Purchasing Completed 11/24/2020 10:08 AM
Maria Slavik Completed 11/24/2020 11:55 AM
Budget and Finance Completed 11/24/2020 12:04 PM
Liz Yongue Completed 11/24/2020 12:21 PM
Board of County Commissioners Pending 12/09/2020 9:00 AM
Packet Pg. 585
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C.18.a
ONROE CouNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: #t 1
Cudjoe Transfer Station New Canopy INITIATION DATE: 10/19/2020
CONTRACT DATE: January 22, 2020
TO CONTRACTOR: -�
Sea Tech of the Florida Keys Inc.
PO. Box 420529 N
Summerland Key, FL, 33042
The Contract is changed as follows: >
The original (Contract Sum) (Guaranteed Maximum Price) ...........................................$ 34,915.00
Net change b previously authorized Change Orders.._g Y p y 9 $ 0.00 0
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was ............ $ 34,915,00
The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased) (unchanged) by this
Change Order ............. $ 400.00
The new(Contract Sum) (Guaranteed Maximum Price) including this Change Order is .......$ 35,315.00
The Contract Time will be(increased) (decreased) (unchanged) by................................. 0 days 0
The date of Substantial Completion as of the date of this Change Order is..................November 12, 2020 0
Detailed description of change order and justification: c,
Original Scope of Work only included installation of gutters on the canopy itself Monroe County now
desires to have gutters placed along the entire office building in lieu of the gutter at the canopy.
Change order is 1.1 % of on inal contract rice 2
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Not valid until s _qned by Owner, Architect of applicablel, and Contractor N
of
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ARCHITECT: NIA
NIA Date
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CONTRACTOR: { c7
S a Tech o th Florida Keys Date of
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Digitally signed by Cary Knight
Cary Knight 04'00'020.10.30 11:47:23
DIRECTOR PROJECT MANAGEMENT
Cary Knight, Director Date
Prole DN:cn=KevinG.Wilson,P.E.,o—Monroe Co 0 L
(the Florida Keys,ou,email wilson-
C--' 8`' kevin@monroecountyflgov,c=—US U
COUNTWASSISTANT ADMINISTRATOR: Date:2020.11.0213:33:17 05'00'
Roman Gastesi Date
Kevin Wilson
Christine Hurley
Packet Pg. 587
C.18.a
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Original Scope of Work only included gutters on the newly installed canopy.
Owner now wishes to install a gutter and downspout for the full length (43'0') of the office building in
lieu of installing the 30'at the canopy
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• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
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• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No
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If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No
If no, explanation of why: No architect on file. c
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Change Order is correcting an error or omission in design document. Yes ❑No ®
Should a claim under the applicable professional liability policy be made? Yes ❑ No ® E
Explain: c
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Packet Pg. 588
C.18.a
r1c dft R h Miwo i c
OF THE FLORIDA KEYS
DESIGN BUILD CONTRACTORS
October 19, 2020
Monroe County Public Works & Engineering
Project Management Department
Office: (305)295-4338
Cell: (305)395-8283 C44
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Attn: Steven Sanders, Contract Manager
0
Re: Cudjoe Key Transfer Station Canopy
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Subject: Change Order 401 —Add gutters
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We hereby propose to furnish materials, equipment and perform the labor necessary to install a gutter and 0)
downspout for the full length (43'0") of the office building in lieu of installing the 30' at the canopy.
All material is guaranteed to be as specified and the above work to be performed in accordance with the
manufacturer's specifications and completed in a substantial workmanlike manner for the sum of
0
Four Hundred and 00/100 Dollars...............................................$400.00CD
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Payment in full upon completion.
Any alteration or deviation from above specifications involving extra costs will be executed only upon written
orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes,
accidents,or delays beyond our control. Owner to carry fire,tornado and other necessary insurance upon above
work. Workers Compensation and General Liability insurance on above work will be taken out by SEA TECH,
INC. Note - This proposal may be withdrawn by us if not accepted within 30 days.
a)
ACCEPTANCE OF PROPOSAL CJ
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work specified. Payment will be made as outlined above.
Signature Date
Page 1 of 1
Packet Pg. 589
C.18.a ��
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G E r i
CoNTRAcr CHANGE ORDER
RI
PROJECT
IL 1 �E
Monroe County Library It Education INITIATION DATE: 11/1312020
Center,Marathon Branch / 1/ 1
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TO CONTRACTOR: CN
Pedro-Falcon Contractors, Inc.
31160 Avenue C
Big Pine Key, FL 33043 w I
1
The Contract is changed s follows:
The original (Contract Sum)(Guaranteed Maximu Price)........................................... 7.016,385.00I
Net change by previously authorized Change Orders..m............................................... 72 , 10.11 °' E
The(Contract Sum)(Guaranteed Maximum Price)prior to this Change order was ............. 7,738,695.11 � t
The(font ct Sum)(Guaranteed Maximum Price)will be increase (decreased)(unchanged)b this
Chan r............. 28,349.90
The new(Contract Sum)(Guaranteed axi u rice)including this Change Order i ...... 7,767, . 1 14'
The Contract Time will (increased)(decreased) u c ) 0 Days
The date of Substantial Completion as of the date of this Change Order is........................ 310612021
Detailed description of change order and justification:
During construction, it was determined the Architect via l#24 that the electrical equipment was to be
mounted t an elevation of+10.04 to meet FEMA requirements. The need to raise the electrical equipment o
was a result of the elevation grade changes required to correct a previously identified survey to error.
To properly elevate and access the equipment, an aluminum platform, guardrails, access ladder, and CD
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foundation is required to be designed, fabilicated, and installed. This change order incorporates all labor, CD
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equipment, and materialsto completethis additional work.
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o additional contract time is required for this change.
Chanrre-order is 0.40%of ordinal contract price z
Not valid until si ned by Owner.Architect ff,a2pllcablel,
aid Cat t
ARCHITECT:
i, „I
S lovski. LLC Date
e ro-Falcon Contractors, Inc. Date
Digitally 011.1 Cary Knight
Cary Knight
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DI T J T T wte:zozo.n.n 1sss:zs-osoo
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Cary Knight, Director ate
cm—Kevin G.Wilson,P E,o-Monroe County,
^ t FL(the Florida Keys,ou,email—wilson-
C IA I5T TADMINISTRATOR: rkevin@monroecountyFlgov,e-Us
2020.1 1.19 08:30 42 05 00
Roman Gastesi Date
Kevin Wilson
Christine Hurley
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Packet Pg. 590
C.18.a
Change Order Attachment per Ordinance No. 004-1999
Change Order was not included in the original contract specifications. Yes E No El
If Yes, explanation: This additional platform is the result of required grade changes due to a survey N
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datum error.
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Change Order was included in the original specifications. Yes F1 No Z >
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If Yes, explanation of increase in price:
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• Change Order exceeds$50,000 or 5% of contract price(whichever is greater). Yes El No
If Yes, explanation as to why it is not subject for a calling for bids: °'
• Project architect approves the change order. Yes Z No El
If no, explanation of why:
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Change Order is correcting an error or omission in design document. Yes ENo El
Should a claim under the applicable professional liability policy be made? Yes E No El
Explain: Yes, Monroe County contracted Avirom &Associates, Inc. to conduct Boundary, Mean High
Water Line, and Topographic Surreys of the Marathon Library project site to be utilized by Synalovski Zi
Romanik Saye LLC for design purposes. The survey utilized incorrect datum resulting in multiple design
revisions to meet FEMA elevation requirements. The addition of this access platform is a result of
elevating the electrical equipment to the corrected elevation and then simply having no way to access
it due to its height.
Packet Pg. 591
C.18.a
PEDRO FALCON
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CONTRACTORS, INC.
Avenue C, Big Pine Key, FL 3 1
( 5)872-2200-Fax(3 2-2 1
EC 13003416 1 CGC 1507617
wwwpedrofalcon.com
Requester
br N
lo November
: Library
Number:PCO
Description: Platform at Eleebrical Equipment
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................ ......... ......... ......... .................. .......... ........ ......... .................. ,...... .,.........
Skyline
attached).............................................................................$20,944-00 w
ManagementPFC
.................................................................................$1,047.20
.
Foundation
Excavation............................................................................................................ , 2
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Mater® ................................................................................................................$1,200.00 N
................................................................................................ $2,318-40
Concrete
.......................................................................................................
ConcreteSubtotal
..................................................... .. 1 ¢�
OverheadPFC
...................................................................................................... 7
Sales Tax on Materials
.............................................................................................. .
00
Subtotal PFC ConcreteFoundation
. .............................................................. .
ChangeTotal Requestfor
espe IC�ltle ,
n Bygler
ProjectT
Industrial-Commercial-Institutional-Residential-Lifility
Established 1984 Packet Pg. 592
C.18.a
A IN
ISKYLINE STEEL INC,
NOVEMBER 1 #19046
CO 5
PEDRO FALCON CONTRACTORS,INC.
BIG PINE KEY,FL 33043 C14.4
® 872-2200
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RE.- MARATHON LIBRARY
-
PER EMAM RECEIVED 11/3/
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We propose of items for the above-mentionedoF.O.B.jobsite
1) Mill finish Aluminum Grating Platform 12' - V? / "High widi
Aluminumr and multiline Guardrails "High Three(3)Sides
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Signede 2
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LUMP SUM TOTAL FOR T
TOTAL MATERIAL..... ........................... $8,554.00 >
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SHOP LABOR... ............6 . S60 .......... $3,900.00
DRAFTHOURS.............24 . x S65/hr........... si.56o.00
ENGINEERING.............. . x S1 .......... smo.000
Mill Finish
DELWERY...... ....... . .... ..................... S750.00 a)
EQUIPNOM.............. ........ ......... /
INSTALL...................... 5 .....--. $5,440.00 U
TOTAL_ . ......... ......... ......... .......... ......... $ 0.
944.00
PLEASE SIGN TO SIGNIFY APPROVAL
CONTRACTORSRESPECTFULLY SUBMITTED,
APPROVAL
PEDRO FALCON
MUM DAVIS DATE
STEEL,SKYLINE
4987 NW 2 venue* port Lauderdale, Florida 33309.1 1 9684 912* Fax. 1 -7077
www.sk,viinesteel.net
Packet Pg. 593
C.18.a
REQUEST FOR INFORMATION
DATE: 9/15/2020
FI : Twenty-four
PROJECT: MARATHON LIBRARY&ADULT EDUCATION CENTER
FROM: Pedro Falcon Contractors, Inc.
CONTRACTOR
_
31160 Ave C Big Pine Key,Florida 33043
ADDRESS N
305-872-2200 305-872-2219
PHONE FAX CELL
FROM: Pedro Falcon Electrical Contractors, Inc. c
SUBCONTRACTOR
31160 Ave C Big Pine Key,Florida 33043
ADDRESS
305-872-2200 305-872-2219
PHONE FAX CELL
T : SynalovskioanikSaye W
ARC /T
1800 Eller Drive Suite 500 Fort Lauderdale,Florida 33316
ADDRESS _
954-961-6806 954-961-6807
PHONE FAX CELL
DESCRIPTION: N
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Please provide bottom elevation of Electrical Equipment located at Mechanical Enclosure.
Attached photo indicates location.Steel Mechancical Equipment Stand is at finish floor
elevation.A pad will be required for electrical equipment.Response will dictate whether
details on pad will be required including steps and railings. c
_ _
CONTRACTOR
RECOMMENDATION:
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COST IMPACT: Response Will Dictate if there is Cost Involved
Ken Bygler 9/15/2020
NAME DATE
RESPONSE:
Bottom of Electrical Equipment required to be+10.04, same as Mechanical equipment.
Disconnects must all be accessible per NEC requirements. If stair and landing required,
the landing must be a minimum of 42"deep in front of the equipment.
Merrill Romanik per converstaiton w/Dario Senalle(Delta G)
NAME DATE 09.21.20
Packet Pg. 594
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C.18.a
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE OMER
PROJECT TITLE: C 1
Senior Nutrition Center Building Demolition INITIATION DAT : 11/18/2020
CONTRACT : 07/1 /
TO CONTRACTOR:
Charley Toppino& Sons, Inc,
129 Toppino Industrial Dr.
Key West, Florida 33040
0
The Contract is changed as follows: ,
The original (Contract Sum) (Guaranteed Maximum Price) ......$ 56,100.00 0
Net change by previously authorized Change Orders............ ............... 0.00.................
The(Contract Sum) (Guaranteed Maximum Price) prior to this Change order was .............$ 56,100.00
The(Contract Sum) (Guaranteed Maximum Price)will be(increased) (decreased) (unchanged) by this
Change Order ............. 9,74.22
The new(Contract Sum) (Guaranteed Maximum Price) including this Change Order is ...... 65, 44.22 W
The Contract Time will be (increased) (decreased) (unchanged) by. .......... 12 Days
The date of Substantial Completion as of the date of this Change Order is........................11/30/2020
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Detailed description of change order and justification:
Owner desires to create a tenjQoraa parki2glot on the site of the demolished buk62g for use by errs to ees o
andlor public until construction of the now buildin be lns, This chars e order includes layLng of as halt `-'
striping, and parking bunsfsers.
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Chaime_order is 17.4 %of original contract price �
Not valid until sig ned b Owner Architect if-applicable),and Contractor E
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ARCHITECT: N/ —no architect on file
Date
CONTRACTOR: °3
Charley T pi os Sons, Inc. D to
Digitally signed by Cary Knight (,
Cary night Date:2020.11.18 11:10:25
DIRECTOR PROJECT MANAGEMENT 0500
Cary Knight, Director Date
P cn=Kevin G.Wilson,P.E.,o=Monroe County,FL
(the Florida Keys,ou,email=wilson-
' kevin@monroecounty fl.gov,c=—US
COUNTY/ASSISTANT I ISTR TO : 2020.11.1916:52:22 05'00'
Roman Gastesi Date
Kevin Wilson
Christine Hurley
Packet Pg. 596
C.18.a
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Original contract only included site grading with a layer of sod placed on top post
demolition. County now desires to have site converted to temporary parking lot for use by employees
of the Harvey Government Center.
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• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price: c
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• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No
0
If No, explanation of why: N/A—no architect on file for project
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• Change Order is correcting an error or omission in design document. Yes ❑ No
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Should a claim under the applicable professional liability policy be made. Yes ❑ No ® >
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If Yes, Explain:
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Packet Pg. 597
C.18.a
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Monroe County DATE: 11/2/20
1200 Truman Ave
Key West,FL 33040
ITEMIZED QUANTITIES
Location: 1200 Truman Ave(Senior Center) Task order
Scope: Install Temporary Parking
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Item Description Quantity Units Cost per Unit Line Item Cost Notes CV
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C4
1 TemDorary Parkin
1.1 Place,grade and compact 4"asphalt millings 555.6 SY $ 17.50 $ 9,722.22
1.2 Saw cut and remove sidewalk 145.0 SF $ 4.00 $ 580.00
1.3 Saw cut and remove curb 40.0 LF $ 7.00 $ 280.00
1.4 Wheel stops 14 EACH $ 60.00 $ 840.00
1.5 Striping 1 LS $ 1,100.00 $ 1,100.00
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1.6 Sod installation -555.6 SY $ 5.00 $ 2,778.00
$ 9,744.22
Subtotal
13 Performance/Payment Bonds $20.00/Thousand
14 Mobilization/Demobilization
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Total: CD
$ 9,744.22
Notes:
Inclusions:
Exclusions: Q
Prepared by:
Director Operations �
Charley Toppino&Sons,Inc.
Sheetj 1 of 1
Date: 1112120 a)
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