Item C25 C.25'
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CountCounty ��Monroe. ,y, ? "tr, BOARD OF COUNTY COMMISSIONERS
y M T� \�1a� Mayor Michelle Coldiron,District 2
�1 1 nff `_ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
December 9, 2020
Agenda Item Number: C.25
Agenda Item Summary #7651
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
N/A
AGENDA ITEM WORDING: Approval of Amendment 4003 to Older American's Act (OAA)
Contract 4 AA-2029 between the Alliance for Aging, Inc., (AAA) and Monroe County Board of
County Commissioners/MC Social Services In-home and Nutrition programs to increase funding by
$25,835.80, bringing the total from $838,376.44 to $864,212.24 for the contract period of
01/01/2020 to 12/31/20.
ITEM BACKGROUND: The OAA program is a Federal program initiative that provides
assistance to older persons and caregivers. It is the only Federal supportive services program
directed solely toward improving the lives of older people and assisting them in remaining in their
homes as opposed to being prematurely institutionalized.
PREVIOUS RELEVANT BOCC ACTION: BOCC approved Amendment 4002 on 09/16/2020.
CONTRACT/AGREEMENT CHANGES:
funding increase
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Monroe County AA-2029 AMENDMENT 003 (re-scan)
BACKUP Amendment 002 (re-scan)
FINANCIAL IMPACT:
Effective Date: 01/01/2020
Expiration Date: 12/31/2020
Total Dollar Value of Contract: $864,212.24
Total Cost to County:
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C.25
Current Year Portion:
Budgeted: YES
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: NO If yes, amount:
Grant: Yes
County Match: 10% Cash Match
Insurance Required: No
Additional Details:
01/20/21 NEW COST CENTER ADDED $25,835.80
125-6153020, 125-6153120, 125-6153220, 125-6153420, 125-6153320
REVIEWED BY:
Sheryl Graham Completed 11/25/2020 4:51 PM
Christine Limbert Completed 11/30/2020 10:01 AM
Purchasing Completed 11/30/2020 11:18 AM
Budget and Finance Completed 11/30/2020 11:46 AM
Maria Slavik Completed 11/30/2020 12:17 PM
Liz Yongue Completed 11/30/2020 1:50 PM
Board of County Commissioners Pending 12/09/2020 9:00 AM
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C.25.a
AMENDMENT 003 CONTRACT AA- 2029 Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc.hereinafter referred to as the "Alliance",
and Monroe County Board of County Commissioners,Social Services/In-Home Services,hereinafter referred to
as the"Contractor"and collectively referred to as the"Parties."
The purpose of this amendment is for the 2020 OAA contract final funding.
Recurring Non-Recurring Total
Title 1118 $2,336.18 $2,336.18
Title C1 $7,074.73 $7,074.73
Title C2 $13,983.04 $13,983.04
Title IIIE $1,563.59 $1,563.59
Title IIIES $491.09 $491.09
NSIP $387.17 $387.17
TOTAL $25,835.80 - $25,835.80
This amendment changes the total OAA contract funding from: $838,376.44 to: $864,212.24
The Budget Summary by Title for the whole Fiscal Year(January 01-December 31,2020)is as follows:
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT W
Older American Act Administration
Title 1118-Support Services U.S.Health and Human Services 93.044 $125,318.34
Older American Act Administration
Title IIICI-Congregate Meals U.S. Health and Human Services 93.045 $168,668.03
Older American Act Administration
Title IIICI-Families First COVID-19 U.S.Health and Human Services
Funding 93.045 $29,467.22
Older American Act Administration CD
N
Title IIIC2-Home Delivered Meals U.S.Health and Human Services 93.045 $245,126.46
Older American Act Administration
Title IIIC2-Families First COVID-19 U.S. Health and Human Services
Funding 93.045 $101,827.29
Older American Act Administration
Title III E-Caregiver Support Services U.S.Health and Human Services 93.052 $116,844.98
Title III ES-Caregiver Support Services $36,698.87 0
Older American Act
Nutrition Services Incentive Program 93.053 1 $40,261.15
TOTAL FEDERAL AWARD $864,212.24
0
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C.25.a
AMENDMENT 003 CONTRACT AA- 2029 Page 2
The Alliance shall make payment to the provider for the provision of services up to a maximum number
of units of service and at the rates)stated below:
Service to be Provided Service Maximum Units of Service Maximum
Unit Rate Prior Units Additional Total Dollars
Chore Ilia $24.00 695 13 708 $16,987.16
Companionship IIIB $11.00 45 (0) 45 $489.60
Escort IIIB $50.00 10 0 10 $489.60
Home Delivered Meals IIIB $5.00 79 0 79 $395.76
Beginning 4/1/2020
Homemaker IIIB $25.00 2,051 40 2,091 $52,284.40
Personal Care IIIB $26.00 1,973 39 2,012 $52,308.99
Screening&Assess IIIB $25.00 67 (0) 67 $1,673.23
Shopping Assistance IIIB $13.00 38 (0) 38 $489.60
Shopping Assistance CV IIIB $30.90 3 0 3 $100.00 '✓
Beginning 3/23/2020
Telephone Reassurance CV IIIB $27.37 4 (0) 4 $100.00 y
Congregate Meals C1 $9.00 17,133 773 17,906 $161,256.71 W
Congregate Meals MLTC C1 $9.00
Congregate Meals Guest C1 $9.00
Congregate Meals Volunteer C1 $9.00
Congregate Meals CHM Cl $5.00 20 - 20 $100.00
Beginning 4/1/2020
Emergency Congregate Meals C1 $9.00 188 0 188 $1,690.00
Congregate Meals Screening C1 $20.00 129 6 135 $2,693.16
Home Delivered Meals Cl $5.00 20 - 20 $100.00 CD
Beginning 4/1/2020 N
Nutrition Counseling Cl $70.56 29 0 29 $2,050.11
Nutrition Education C1 $0.50 1,156 0 1,156 $578.05
Nutrition Education Cl $1.00 100 - 100 $100.00
Beginning 8/16/2020
Shopping Assistance CV C1 $30.90 3 0 3 $100.00
Telephone Reassurance CV C1 $27.37 4 (0) 4 $100.00
COVID Congregate Meals C1 Cost Reimb. $29,467.22
Home Delivered FRZN C2 $5.00 32,037 1,975 34,012 $170,061.21
Home Delivered Hot C2 $6.53 9,582 58o 10,162 $66,356.95
Emergency Shelf Meals C2 $6.53 386 0 386 $2,520.00
Nutrition Counseling C2 $70.56 3 0 3 $190.00
Nutrition Education C2 $0.50 532 0 532 $266.19
Nutrition Education C2 $1.00 100 - 100 $100.00
Beginning 8/16/2020
Screening&Assess C2 $26.22 203 12 215 $5,632.11
COVID Home Delivered Meals C2 Cost Reimb. $101,827.29
Respite-In Home IIIE $22.00 891 12 903 $19,876.30
Respite-Facility IIIE $10.50 6,560 89 6,649 $69,812.86
Caregiver Training Grp IIIE $81.75 87 1 88 $7,199.62
Caregiver Training Ind IIIE $75.00 239 3 242 $18,176.08
Screening&Assess IIIE $25-001 701 11 71 $1,780.02
Chore IIIES $24.001 345 5 350 1 11�
House Improve/Mat Aid IIIES Cost Reimb.
C.25.a
AMENDMENT 003 CONTRACT AA- 2029 Page 3
Material Aid IIIES Cost Reimb. $9,601.36
Medical Equip IIIES Cost Reimb. $9,104.65
NSIP $0.72 55,381 537 55,918 $40,261.15.
CONTRACT TOTAL AS AMENDED $864,212.24
All provisions in the contract and any attachments thereto in conflict with this amendment shall be
and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the
level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF,the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
Monroe County Board of County ALLIANCE FOR AGING,INC.
Commissioners,
Social Services/In-Home Services y
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SIGNED BY: SIGNED BY:
z
NAME: Roman Gastesi NAME: Max B. Rothman,JD, I.L.M.
Monroe County Administrator
TITLE: TITLE: President&CEO
DATE: Nov 24,2020 DATE: Nov 25,2020
cv
Prepared 11/18/2020
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C.25.a
Monroe County AA-2029 AMENDMENT 003
onr
FReport 2020-11-25
2020-11-19
Stan Mcneese(mcneeses@aAianceforaging org)
Signed
Transaction ID: CBJCHBCAABAAGB1mzkBGa5MgHxLkrgWATvzAMB9zRgsj
c�
"Monroe nt - " History
Document created by Stan Mcneese(mcneeses@all anceforaging.org) E
2020-11-19-5:28:03 PM GMT-IP address:52.201,156,234
` Document emailed to Roman Gastesi(graham-sheryl@monroecounty-fl.gov)for signature
2020-11-19-5:29:20 PM GMT
ni
Email viewed by Roman Gastesi (graham-sheryl@monroecounty-fl.gov)
2020-11-23-1:23.22 PM GMT-IP address 107.72,178.91
Email viewed by Roman Gastesi (graham-sheryl@monroecounty-fl.gov)
2020-11-24-3 27,00 PM GMT-IP address:209.208.216.133
Document e-signed by Roman Gastesi(graham-sheryl@monroecounty-fl.gov)
Signature Date:2020-11-24-6:53 03 PM GMT-Time Source-server-IP address,209,208 216,133
c44
CD
c44
Document emailed to Max B. Rothman(rothmanm@allianceforaging.org)for signature
2020-11-24-6:53:05 PM GMT
Email viewed by Max B. Rothman (rothmanm@allianceforaging.org) o
ca
2020-11-24-7:03:17 PM GMT-IP address:76,109.240,37
2
C
Email viewed by Max B. Rothman•(rothmanm@allianceforaging.org) o
2020-11-25-6:58:28 PM GMT-IP address:76.109 240.37
Document e-signed by Max B. Rothman(rothmanm@allianceforaging.org)
Signature Date:2020-11-25-6:59:21 PM GMT-Time Source:server-IP address:76,109,240,37
Agreement completed.
2020-11-25-6:59:21 PM GMT
Adobe Sign
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C.25.b
AMENDMENT 002 CONTRACT AA
ORIGINAL
-2029 IN Page 1
THIS AMENDMENT is entered into between the Alliance of Aging,Inc.hereinafter referred to as the,"Alliance",
and Monroe County Board of County Commissioners,Social Serviceslin-Ho re Services,hereinafter referred to
as the"Contractor"and collectively referred to as the"Parties,"
The purpose of this amendment is to make the following changes to the existing contract funding.
Recurring Non-Recurring Total
Title III 6,9 7.63 6,91 .63
Ip $5,048AS S,048.45
Adjust Rates CD
CD
TOTAL - 1, 66. $11,966.08
This amendment changes the total OAA contract funding from: $826,410.36 to* $838,376.44
The Budget Summary byritle for the whole Fiscal Year(!anus 1®December 31,2020)is as follows: m
TITLEPROGRAM FUNDING T
Older American Act Administration
TitleIII -Support Services U.S.Health and Humanices 9104.4 SIZ2,9BZ.160
Older American Act Administration
Title I11C1-Congregate Meals U. .Health and Human Services 93.045 $161,593.30
Older American Act Administration
cn
Title IllC1-Families First C Vlb-19 U.S.Health and Human Services
Fund in 3.0 $2 ,47.22 CD
Older American Act Administration
Title 111 2-Home Delivered Meals U.S.Health and Human Services 93.045 .$231,143. 2 �
Older American Act Administration
Title I I V-Families First C V1 -19 U.S.Health and Human Services
Funding .045 $101, 7.
OlderAmerican Act Administration CL
Title III E-Caregiver Support Services U.S.H aaIth and H u an Services 93.0 2 $115,281.29
Title III ES-Caregiver Support Services $36,207.7
Older American Act M
utrition Se ces Incentive Program L 93.053 3 , 7 .9
TOTAL FEDERAL AWARD $838,376.44
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C.25.b
AMENDMENT 002 CONTRACT AA-2029 IN ORIGINAL Page 2
The Alliance shall make payment to the provider for the provision of services up to a maximum number
of units of service and at the rate(s)stated below:
Service to be Provided Service Maximum Units f Service Maximum
Unit Rate Prior Units Additional Total Dollars
Chore Ills $Z4.00660 35 695 $16,670.48
Companionship 111B $11.00 45 (0) 45 $489.60
Escort lu $50.00 10 0 10 $489.60
Home Delivered Meals 11113 $ .00 79 79 $395.76
Beginning 4/1/2020
Homemaker HIS -- $ZS.00 1,939 112 2,051 $51,284.09
Personal Care III $26.00 1186S108 1,973 SSI,289.80
Screening Assess 111113 $Z5.00 63 4 67 $1,673.23
Shop in ssis nce 1118 $13100 3 (0) 38 $439.60
Shopping Assistance CV Ili $30.90 3 0 3 $100.00
Beginning /2 /2020
Telephone Reassurance CV IiIB $27.37 4 (0) 4 $100.
Congregate Meais C1 99.00 17, (22) 17,133 $154,194.94
Congregate Meals MLTC C1 S9.00
Congregatb Meals Guest C1 $9.00 0
Congregate Meals Volunteer C1 S9.00
Congregate PA als CHM C1 $ .00 20 20 $100.00
Beginning 4/ /2020
Emergency Congregate Meals C1 S9.00 188 0 1 $1,690.00 W
Congregate Meals Screening 1 $20.00 12919 $2,5 .20 CD
Home Delivered Meals C1 5.00 267 20 $100.00
Beginning 4/1/200
Nutrition Comeling C1 $70.56 29 0 29 52,050.11
Nutrition Education C1 $0.50 2,356 12 ) 1,1 57 .05
Nutrition Education C1 $1.00 100 100 $1 0.0t}
e innin 1612020
Shopping Assistance CV C1 $30.90 3 0 3 $100.00
Telephone Reassurance CV C1 $27. 7 4 (0) 4 $100.00
C13VI0 Congregate Meals C1 Cost Reimb. $29,467.22
Home Delivered FRZN C2 $5.002, 37 (0) 32,037 $160,184.73
Home Delivered Hot C2 6. 3 9.582 0 9,582 $62,571.67
Emergency Shelf Meals C2 $6,53 386 0 386 $2,520.00
Nutrition Counseling $70. 6 3 0 3 S190.
Nutrition Education C2 $0.5 732 ( ) 532 $2 .1
Nutrition Education C2 $1.00 10 100
Beginning /16/2020
Screening Assess C2 $26.22 203 (0) 2 $5,310.83
C VID Home Delivered Meals C2 Cost Reimb. $101, 27.2
Respite-In Home 111E $22.00 891 0 891 $19,610. 2
Respite-Facility IIIE $150 6,560 (0) 6,560 $68.878-64
Caregiver Trainin Grp III E $ 1.75 87 ( ) 87 $7,103.2
Care iver Tralnin Ind 111E $75.00 235 0 239 $17,932,85
Screening Assess III $25.00 70 0 70 $1,756.20
Chore IIIE $24. 0 345 (0) 345 $8,27 .22
House Improve/Mat Aid IIIES Cost Reimb. $9, 72. 7
teriat Aid HIES Cost Reimb. $9,472.88
i[al-Equlp IIIES Cost Reimb. $ ,9 2. 1
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C.25.b
AMENDMENT 002 CONTRACT AA- 2029 ORIGINAL Page
iP 0,7 48,369 7, 2 SS,381 $39,8 3.98
TRACT TOTAL ASy EPODE $8 8, 7 .a
A?=provisions in the contract and any attachments thereto in conflict with this amendment shall be
and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the
level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract
IN WITNESS WHEREOF,the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized, c'
Monroe County Boardof County ALLIANCE FOR AGING,INC.
Commissioners, E
Social S icesji - o e Services
SIGNED Y- S# Y:
NAM a r __ rrurs
A a Rothman,JD,LL.
N
TITLE: Mavor TITLE: President&CEO
DATE, > Sep 2�4,2020 a
DATE:
Prepared 7/281202
ATTEST' KEVIN MADOK,CL
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As Deputy Clerk
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