Item D2 } D.2
y;+ ' "tr, BOARD OF COUNTY COMMISSIONERS
County of Monroe , Mayor Michelle Coldiron,District 2
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{sJ ` °' Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
December 9, 2020
Agenda Item Number: D.2
Agenda Item Summary #7506
BULK ITEM: Yes DEPARTMENT: Local Disaster Recovery
TIME APPROXIMATE: STAFF CONTACT: Cynthia Guerra (305) 289-2588
NA
AGENDA ITEM WORDING: Approval of contract with the highest ranked respondent Florida
Keys Land Surveys, LLC for Survey Services to support the Voluntary Home Buyout Program and
other programs funded through the Community Development Block Grant-Disaster Recovery
(CDBG-DR) funds and other federal or state grant programs with no local match requirement.
ITEM BACKGROUND:
Hurricane Irma, a Category 4 hurricane, made landfall in the Florida Keys on September 10, 2017,
causing the destruction or major damage to over 4000 homes. Congress appropriated $616 Million
for the State of Florida in the aftermath of Hurricane Irma to be administered by the US Department
of Housing and Urban Development. The Department of Economic Opportunity (DEO) developed a
Community Development Block Grant - Disaster Recovery (CDBG-DR) Action Plan that detailed
how the State will administer the funds statewide. The Action Plan allocated $15 Million for the
Voluntary Home Buyout Program (VHBP) for the unincorporated portions of Monroe
County. This program does not require a local match.
The purpose of Rebuild Florida's CDBG-DR VHBP is to acquire properties that are in high-risk
areas to help reduce the impact of future disasters. These funds will support property acquisition,
structure demolition and conversion of the land to open space or storm water improvements that
alleviate flooding. The property must be deed-restricted in perpetuity to open space uses or to restore
and/or conserve the floodplain functions. The aggregate use of CDBG-DR funds shall principally
benefit low and moderate income persons in a manner that ensures at least 70 percent of the grant
amount awarded under this agreement is expended for activities that benefit such persons.
Post Hurricane Irma, Monroe County conducted a countywide survey of impacted residents who
were interested in housing disaster assistance funds. Monroe County conducted a public outreach
campaign that consisted of a direct mail out to interested individuals; a media outreach campaign,
and an online registration survey. Additionally, the County targeted homes that were deemed
"Unsafe" by Code Compliance and the Special Magistrate through Code Compliance proceedings,
due to Hurricane Irma. The program application period closed on September 27, 2019. Monroe
County submitted a total of 62 properties with an initial estimated pre-storm Fair Market Value
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according to the Property Appraiser's database of $24 Million to the Florida Department of
Economic Opportunity on October 1, 2019.
On March 13, 2020, Monroe County received the Sub-recipient agreement detailing the $15 Million
program award and program requirements, which was approved by the BOCC on May 20, 2020.
Monroe County is contracting with vendors to implement the VHBP with funds reimbursed through
the CDBG-DR program. On May 20, 2020 the BOCC approved the release of a Request for Proposal
to competitively bid for a vendor for Survey Services. The Selection Committee met on August 31,
2020 and Florida Keys Land Surveying, LLC. was the highest ranked firm. On October 21, 2020 the
BOCC approved staff to negotiate with the highest ranked respondent. This item requests approval
of the contract to provide survey services with Florida Keys Land Surveying, LLC.
PREVIOUS RELEVANT BOCC ACTION: Agenda Item 5801 approving CDBG-DR VHBP
grant application to DEO on 07/22/19, Agenda Item 5883 approving a resolution for CDBG-DR
VHBP local project prioritization criteria on 08/21/19, Agenda Item 6404 approving a resolution to
sign the CDBG-DR VHBP Subrecipient Agreement on 05/20/2020, Agenda Item 6367 approving
the release of a Request for Proposal for Survey services on 05/20/2020, Agenda Item 7251 approval
to negotiate with the highest ranked vendor on 10/21/2020.
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATION: APPROVE
DOCUMENTATION:
FKLS Proposal RFP-3255-0-20201a
VHBP Survey Services Contract vendor signed 11-23-2020
FINANCIAL IMPACT:
Effective Date: Upon contract execution
Expiration Date: The term of the agreement shall be for a two-year period with the option of
extending the agreement in one-year increments for up to two (2)years with BOCC approval.
Total Dollar Value of Contract: not to exceed amount$40,000
Total Cost to County: $ 0
Current Year Portion: NA
Budgeted: No
Source of Funds: CDBG-DR Voluntary Home Buyout Program grant funds
CPI: NA
Indirect Costs: NA
Estimated Ongoing Costs Not Included in above dollar amounts: NA
Revenue Producing: NA If yes, amount:
Grant: $ 15 Million CDBG-DR Voluntary Home Buyout Program Grant
County Match: $ 0
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Insurance Required: The Consultant shall obtain insurance as specified in the attached contract
and will maintain the required insurance at all times that the contract is in effect.
Additional Details: Administrative expenses will be paid through CDBG-DR funds with no local
match requirement.
REVIEWED BY:
Helene Wetherington Completed 11/20/2020 11:57 AM
Assistant County Administrator Christine Hurley Completed
11/20/2020 1:01 PM
Cynthia Guerra Completed 11/20/2020 1:03 PM
Christine Limbert Completed 11/20/2020 4:17 PM
Purchasing Completed 11/21/2020 1:28 PM
Budget and Finance Completed 11/23/2020 12:01 PM
Maria Slavik Completed 11/23/2020 12:19 PM
Liz Yongue Completed 11/23/2020 12:48 PM
Board of County Commissioners Pending 12/09/2020 9:00 AM
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FLORIDA KEYS LAND SURVEYING
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
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Florida Keys Land Surveying, LL
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19960 Overseas Highway E
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Eric Isaacs
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FLORIDA KEYS LAND SURVEYING
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
August 15, 2020
Monroe County
RE: Community Block Grant-Disaster Recovery (CDBG-DR),
Voluntary Home Buyout Program
Dear Monroe County Staff and The Board of County Commissioner's:
In response to your request, we are pleased to submit this statement of qualifications and
to express our interest in the Land Surveying Services Contract for the Community Block
Grant-Disaster Recovery (CDBG-DR). As outlined in our qualifications, Florida Keys Land y
Surveying, LLC would like to be considered for the said contract.
Florida Keys Land Surveying, LLC is a multifaceted, local, minority owned, land surveying y
firm founded in 2010. In our response we have emphasized our experience working with
private and government entities on a multitude of surveying projects. Additionally we have
tried to illustrate our depth of experience and knowledge in all aspects of the land
surveying industry.
We are a truly local land surveying firm with an owner and employees that not only work in
the Keys but also live in the Keys. We have a vested interest in the well being of the Keys
and our neighbors who live here with us. We are proud to employ a team of the top land
surveying professionals in the industry with well over 70 years of combined land surveying
experience.
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Florida Keys Land Surveying, LLC has enjoyed working on a multitude of Monroe County ;
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projects, either directly for Monroe County or through architects, engineers and LO
contractors working on said projects. Additionally we have strong relationships with, �?
engineers, architects, contractors, attorneys, other municipalities, utility companies, and
State and Federal agencies, including, the City of Key West, the City of Marathon, Monroe
County School Board, Keys Energy Services, the Florida Keys Aqueduct Authority, the
Florida Department of Environmental Protection, and the Army Corp of Engineers. 0.
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As stated, we are a local firm that provides land surveying services in only Monroe County
with our office in Sugarloaf Key. Having our office in Sugarloaf Key allows us to be able to
serve all of Monroe County.
We are excited to submit our qualifications and look forward to working with you. If you
have any question or concerns about our services, please do not hesitate to contact us.
Sincerely,
Eric Isaacs & Matthew Blomberg
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FLORIDA KEYS LAND SURVEYING
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
EXECUTIVE SUMMARY
Eric Isaacs and Matthew Blomberg believe that land surveying clients in the Florida Keys
deserve a firm that places a heavy emphasis on precision, professionalism and customer
service. The technology in the land surveying field is always evolving and improving. In the
last several years we have seen many advances in the field equipment as well as the
software utilized to process the data.
Florida Keys Land Surveying, LLC, strives to stay abreast of and utilizes the latest in land
surveying technology as well as keeping our staff educated in the latest land surveying
practices. We utilize the latest equipment and software to make sure that our clients are
getting the best possible service and final product. Additionally our use of the most up to
date software and equipment ensures that we can collaborate and share data efficiently
with other industry professionals including, engineers, architects and government GIS Map y
administrators. We understand that as the technology continues to evolve so must our firm
and our staff.
Florida Keys Land Surveying, LLC employs some of the best professionals in the field and
to ensure that our employees stay relevant we have a program in place to incentivize and
pay for the continuing education of our employees in the land surveying industry. Many of
our employees have taken advantage of this program and have completed courses in the
Certified Survey Technician Program through the National Society of Professional
Surveyors.
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Florida Keys Land Surveying, LLC places a high value on utilizing the latest technology andLO
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continues to upgrade our equipment as the technology improves. We currently host the LO
Southernmost Trimble VRS Antenna at our office. This relationship with Trimble allows us "?
unsurpassed access to the Trimble engineers and their technology, while being their
partner in the Florida Keys.
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Florida Keys Land Surveying is operated under the responsible charge of Professional
Surveyor and Mapper Eric Adlai Isaacs. Mr. Isaacs has been involved in the land surveying 0.
industry since 1992 and is dual licensed as a Professional Surveyor and Mapper in the state
of Florida as well as a Professional Land Surveyor in the state of Oklahoma. Eric has been
providing land surveying solutions at the federal, state, county, city, and private level in the
Florida Keys and Key West for over 12 years.
Additionally Eric is spearheading Florida Keys Land Surveying, LLC's Drone Program and
is actively involved in the practice of professional drone mapping and photogrammetry. He
has received his FAA 107 Remote Pilot Certification and is an active member of the FAA
UAS Integration Program. Eric has relationships with, and works closely with, the Key West
International Airport Control Tower Staff and the NASKW Boca Chica Airfield staff. Florida
Keys Land Surveying, LLC is the only surveying firm with a current FAA Certificate of
Authorization to operate drones within the Key West International Airport Airspace.
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FLORIDA KEYS LAND SURVEYING
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
Operations Manager Matthew Blomberg has 24 years of land surveying and construction
project management experience. Matthew has an extensive background in all aspects of
land surveying in Key West and the Florida Keys since 1996. He has a thorough knowledge
of boundary surveys, topographic surveys, construction layouts, home stakeouts,
subdivision stakeouts, ALTA surveys, and general construction practices. Matthew has
experience with AutoCAD, Land Desktop, Carlson Survey and AutoCAD Civil 3D 2018.
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Professional Surveyor and Mapper Kristie M. Kajfasz joined the Florida Keys Land
Surveying, LLC firm in 2019 and brings with her 10 years of experience in the land
surveying industry. Kristie is a native of the Florida Keys and truly understands the
specialized knowledge that is required to perform accurate land surveys in the Florida
Keys and Monroe County. Kristie's experience and contacts within the Florida DEP and her
knowledge of Submerged Land Lease requirements on a state level are an invaluable asset y
to Florida Keys Land Surveying, LLC. Additionally, Kristie is extremely well versed in FEMA
Elevation Certificates, boundary surveys, topographic surveys and ALTA/ NSPS surveys.
Project Manager Donald Fletchall joined the Florida Keys Land Surveying, LLC firm in 2020
and brings with him over 22 years of experience in the land surveying industry, exclusively
in Monroe County and the Florida Keys. Don and his family are born and raised in Key West
and have strong ties to the Florida Keys including the specialized knowledge that is
required to perform accurate land surveys in the Florida Keys and Monroe County.
Eric and Matthew are continuing to build the premier Land Surveying Firm in Monroe
County by seeking out and employing the top personnel in the land surveying industry in W
Monroe County. We have found that a combination of the latest technology in the hands of
the top personnel with Florida Keys local knowledge makes for a superior product for the
client.
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FLORIDA KEYS LAND SURVEYING
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
RELEVANT EXPERIENCE
Florida Keys Land Surveying, LLC is a state of Florida registered professional land y
surveying firm located on Sugarloaf Key. Florida Keys Land Surveying, LLC is a registered
Minority owned Business and is operated under the responsible charge of Professional
Surveyor and Mapper Eric Adlai Isaacs. Florida Keys Land Surveying, LLC is licensed,
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insured and is a sustaining firm member of the Florida Surveying and Mapping Society. c
Mr. Isaacs has been involved in the land surveying industry since 1992 and is dual licensed
as a Professional Surveyor and Mapper in the state of Florida as well as a Professional
Land Surveyor in the state of Oklahoma.
Florida Keys Land Surveying, LLC is an established land surveying firm that serves only
Monroe County. Florida Keys Land Surveying, LLC has been providing land surveying
solutions at the federal, state, county, city, and private level in the Florida Keys, since y
2010.
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Florida Keys Land Surveying, LLC is extremely well versed in all aspects of land surveying 2
in Monroe County and particularly has extensive experience in the follow tasks:
(Please see similar completed projects listed below each task, identified to illustrate
competency) >
• Legal Descriptions
- Authored legal descriptions for the City of Key West Transportation Facility
Project
- Authored legal descriptions for conservation easements at Crane Point
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- Authored legal descriptions for the City of Key West Mosquito Control / LO
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affordable housing project
• Boundary/Property surveys and analysis
- Florida Keys Land Surveying, LLC is the trusted partner of choice in the Keys
for many title company's and attorneys requiring boundary surveys. In 20179 y
Florida Keys Land Surveying, LLC completed more than 500 boundary 0.
surveys in Monroe County.
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• Topographic Surveys
- Topographic Survey of 5th Street, from Flagler Avenue to North Roosevelt
Blvd.
- Topographic Survey of the Key West Historic Seaport.
- Topographic Survey of 20th Street from Flagler to 18th Terrace
- Topographic Survey of a portion of Atlantic Boulevard for the City of Key
West
• Mapping
- Jose Marti Drive Topographic Survey including all above ground utilities
mapped
- Smather's Beach Design Survey including mapping all above ground and
below ground utilities as marked in the field by others.
- Right of Way mapping and review of conflicting surveys on Angela Street.
West between Eisenhower Drive and Gonzalez Lane. Packet Pg. 1008
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FLORIDA KEYS LAND SURVEYING
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
• GIS/AutoCAD map and data base creation
- Florida Keys Land Surveying, LLC works closely with Jim Gale the GIS
technician for the Monroe County Property Appraiser's Office.
- Florida Keys Land Surveying, LLC utilizes the latest software (Autodesk
Civil3D 2018) to ensure seamless collaboration of data
• ALTA/ NSPS Surveys
- FKLS provided 26 ALTA/ NSPS Surveys for the sale of Dion's Properties.
- ALTA/ NSPS Survey of the Quarry Apartments Project
- ALTA/ NSPS Surveys for Monroe County for the purchase of additional _
property.
- ALTA/ NSPS Survey of the Day's Inn in Key Largo
- Preparation of easements for the Sunset Marina Project
• Construction layout survey and staking y
- Truman Waterfront construction staking
- Gerald Adams School construction staking
- Stanley Switlik School construction staking y
- The Quarry Apartments construction staking
• Review of right-of-way and easement documents for developments
- Review of existing easements and preparation of additional easements for
the Sunset Marina Project 0
- Review of existing easements and preparation of additional easements for
the Stock Island Hotel and Marina Project
• Flood plain, FEMA, beach surveying/mapping
- Florida Keys Land Surveying, LLC works closely with Scott Frasier, the City of
Key West Flood Plain Coordinator as well as Mary Wingate, the Monore
County Flood Plain Coordinator, and has completed hundreds of FEMA cV
elevation certificates in Monroe County.
- Topographic Surveys include profiles of Dog Beach, Simonton Beach and ,
South Beach for sand rehabilitation purposes. LO
• As-built/Record drawing survey and preparation
- Trumbo Road As-Built Survey
- Caroline Street Improvements As-Built Survey
- The Truman Waterfront As-Built Survey
• Aerial Mapping/Modeling/Photography (Drone)
- Florida Keys Land Surveying, LLC is the only surveying firm with a current 0.
FAA Certificate of Authorization to operate drones within the Key West
International Airport Airspace.
- Sugarloaf KOA Boundary and Topographic Survey with geo referenced aerial
ortho image.
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FLORIDA KEYS LAND SURVEYING
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
Some notable projects that Eric and/or Matthew and/or Florida Keys Land Surveying has been
involved with(in addition to and including the Firm's notable projects)include:
• Staking, Layout and As-Built Survey of N.A.S.K.W Sigsbee Sewer project y
• Staking and Layout of Steam Plant Condominium, Key West, FL
• Staking, Layout and As-Built Survey of the Key West, FL Courthouse Complex
• Staking, Layout and As-Built Survey of Key Cove Landing Subdivision, Key West, FL
• Staking, Layout and As-Built Survey of the Key West International Airport,T-Hanger expansion,taxi
way expansion and wet lands revitalization
• Staking, Layout and As-Built Survey for the Florida Keys Aqueduct Authority Sewer and Water Line
Project Big Coppitt Key, FL
• Boundary Survey, Staking, Layout and As-Built Survey for the Florida Keys Aqueduct Authority Reverse
Osmosis Plant, Key West, FL
• Staking,Topographic surveys,and As-Built surveys for the mitigation and airfield conversion projects
at N.A.S.K.W.-Boca Chica
• Staking and As-Built Surveys for new sidewalk improvements in Key West(Atlantic Boulevard, Duck
Avenue, Leon Street,Virginia Street,College Road)
• Staking and As-Built survey for reconstruction of Flagler Avenue in Key West
• Staking and As-Built surveys at Key West International Airport.
• Quarry Apartments construction and as-built surveys including a FL DEP Submerged Land Lease
Survey
• Faro Blanco Yacht Club and Resort FL DEP Submerged Land Lease Survey
• Monroe County Marathon Library Survey
• Construction staking and As-Builts Surveys of Stanley Switlik School,&Key West High School
• Boundary surveys for construction of affordable housing "tiny homes"for Monroe County
• ALTA/ACSM surveys of all the Dion's Oil properties throughout Monroe County for the sale of all
properties
• Mapping of wetlands and environmentally sensitive areas in lower keys, including out islands off the W
coast of the Florida Keys.
• Boundary surveys for construction for Keys Community Builders affordable housing
• Boundary survey and authored legal description of the Mosquito Control Site in Stock Island
• Numerous FEMA Elevation Certificates
• Numerous mortgage/boundary surveys in the Florida KeysLO
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FLORIDA KEYS LAND SURVEYING
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
PAST PERFORMANCE ON SIMILAR PROJECTS
CITY OF KEY WEST CONTINUING CONTRACT FOR PROFESSIONAL SURVEYING SERVICES
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City of Key West-PO Box 1409,Key West,Fl 33041
Kelly M.Crowe,P.E.-City Engineer,City of Key West-305-809-3967
Professional Surveying Services Agreement(2013-2016)Executed two-year extension option(2016-2018)
Professional Surveying Services Agreement(2018-2021)with a two-year option to extend.
FKLS provides all surveying services on an as needed basis C
MONROE COUNTY CONTINUING CONTRACT FOR PROFESSIONAL ENGINEERING AND SURVEYING SERVICES
Monroe County Engineering-1100 Simonton Street,Key West, Fl 33040 y
Kevin G.Wilson,P.E.-305-453-8788
Professional Surveying Services Agreement(2015-On Going)
FKLS provides all surveying services on an as needed basis,in which the survey cost does not exceed
$10,000.00 y
ATKINS GLOBAL-CONTINUING CONTRACT FOR KEY WEST PROFESSIONAL ENGINEERING ENVIRONMENTAL
SERVICES us
Atkins Global-800 Waterford Way(NW 62"d Ave),Suite 700,Miami,Fl 33126
W.Mark Henry-Senior Scientist-305-514-3485
Surveying Team Member on the Key West Professional Engineering Environmental Services Contract
(2014-2017)
Executed two-year extension option(2017-2019) C
Surveying Team Member on the Key West Professional Engineering Environmental Services Contract
(2020-2022)
FKLS provides all surveying services on an as needed basis
TETRA TECH-CONTINUING CONTRACT FOR KEY WEST PROFESSIONAL ENGINEERING ENVIRONMENTAL
SERVICES
Tetra Tech-759 S.Federal Highway,Suite 314,Stuart,Fl 34994
Dave Frodsham-P.E.-Senior Civil Engineer-772-781-3400 N
Surveying Team Member on the Key West Professional Engineering Environmental Services Contract
(2020-2022) LO
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FKLS provides all surveying services on an as needed basis N
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STANTEC-CONTINUING CONTRACT FOR KEY WEST GENERAL ENGINEERING SERVICES
Stantec-901 Ponce de Leon Blvd,Suite 900,Coral Gables,Fl 33134
Sean Compel,P.E.-LED AP,ENV SP-305-445-2900 x 2230 y
Surveying Team Member on the Key West General Engineering Services Contract(2017-On Going) 0.
FKLS provides all surveying services on an as needed basis
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MONROE COUNTY SCHOOL BOARD CONTINUING CONTRACT FOR PROFESSIONAL SURVEYING SERVICES
Monroe County School District-1310 United Street,Key West,Fl 33040
Douglas Pryor-Facilities Planner-305-293-1400 x 53465
Professional Surveying Services Agreement(2020-2022)
FKLS provides all surveying services on an as needed basis,in which the survey cost does not exceed
$100,000.00
KEYS ENERGY SERVICES CONTINUING CONTRACT FOR PROFESSIONAL SURVEYING SERVICES
Keys Energy Services-1001 James Street,Key West, Fl 33040
Nick Batty-305-304-3874
Professional Surveying Services Contract(2016-On Going)
Keys Energy Services provided FKLS a"piggy back"contract,utilizing the same terms of the City of Key
West contract,to provide all surveying services on an as needed basis
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FLORIDA KEYS LAND SURVEYING
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
• FLORIDA KEYS AQUEDUCT AUTHORITY
1100 Kennedy Dr,Key West,Fl 33040
Bubba Osterhoudt-305-296-2454
Surveying Services(Multiple Projects)
FKLS provides surveying services on an as needed basis(Not under contract)
• TERRAMAR ENVIRONMENTAL SERVICES,INC. cB
1241 Crane Blvd,Sugarloaf Key,Fl 33042
Philip A.Frank,Ph.D.-305-393-4200
Surveying Services(Multiple Projects)
FKLS provides surveying services on an as needed basis(Not under contract)
• AJAX BUILDING CORPORATION
424 SW 7th Terrace,Gainesville,Fl 32601
James Marini-Senior Project Manager-352-377-1102
Gerald Adams Elementary School-New Construction Surveyor of Record y
Stanley Switlik Elementary School-New Construction Surveyor of Record Surveyor of Record
Marathon High School Athletic Complex-New Construction Surveyor of Record Surveyor of Record
Monroe County School District Transportation facility-New Construction Surveyor of Record Surveyor of y
Record
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Key West High School Backyard-New Construction Surveyor of Record Surveyor of Record
FKLS is under contract to provide all surveying services for each project above including construction
layout and as built surveys.
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• DL PORTER CONSTRUCTORS,INC
1805 Staples Avenue,Suite 103,Key West Fl 33040 >
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Jeremy Mosher-786-423-0864
Surveying Services(Multiple Projects)
FKLS provides surveying services on an as needed basis(Not under contract) �--
• TREPANIER&ASSOCIATES-LAND PLANNERS&DEVELOPMENT CONSULTANTS N
1421 First Street,Key West,Fl 33040 CD
Owen Trepanier-305-293-8983
Surveying Services(Multiple Projects) LO
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FKLS provides surveying services on an as needed basis(Not under contract) N
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• PEREZ ENGINEERING&DEVELOPMENT,INC
1010 Kennedy Dr,Suite 202,Key West,Fl 33040 _
Allen E.Perez,P.E.-President-305-393-9440
Surveying Services(Multiple Projects) C
FKLS provides surveying services on an as needed basis(Not under contract)
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• POPE+SCARBROUGH ARCHITECTS
610 White Street,Key West,Fl 33040
Thomas E.Pope,PA-305-296-3611
Surveying Services(Multiple Projects)
FKLS provides surveying services on an as needed basis(Not under contract)
• MERIDIAN ENGINEERING LLC
201 Front Street,Key West,Fl 33040
Rick Milelli-P.E.-305-293-3263
Surveying Services(Multiple Projects)
FKLS provides surveying services on an as needed basis(Not under contract)
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FLORIDA KEYS LAND SURVEYING
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
• CHARLEY TOPPINO&SONS
129 Toppino Industrial Dr,Key West,Fl 33041
Rey Martinez,P.E.-Director of Operations-305-296-5606
Surveying Services(Multiple Projects)
FKLS provides surveying services on an as needed basis(Not under contract)
• THE VESTCOR COMPANIES cB
3030 Hartley Rd,Suite 310,Jacksonville,Fl 32257
Jason Floyd-Chief Financial Officer-904-288-7822
Quarry Apartments-Affordable Housing Phase I-Surveyor of Record
Quarry Apartments-Affordable Housing Phase II-Surveyor of Record
Quarry Apartments-Affordable Housing Phase 111-Surveyor of Record
Marty's Place-Affordable Housing-Surveyor of Record
FKLS is under contract to provide all surveying services for each project above including construction 2
layout,as built surveys and final ALTA/ACSM Surveys.
• RURAL NEIGHBORHOODS LLC
PO Box 343529,Florida City,Fl 33034
Steve Kirk-305-242-2142 y
The Landings at Sugarloaf Key-Affordable Housing-Surveyor of Record
Dockside at Sugarloaf Key-Affordable Housing-Surveyor of Record
FKLS is under contract to provide surveying services for each project above including initial design
surveys
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• THE CLOSING DEPARTMENT
3432 Duck Avenue,Key West,Fl 33040 >
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Deborah Condella(Owner)-305-293-9925
Survey Services(Mortgage/Boundary Surveys)
FKLS provides mortgage and boundary surveys on an as needed basis(Not under contract) �--
• RICHARD M.KLITENICK,ESQ.,P.A. N
1009 Simonton Street,Key West,Fl 33040 CD
Richard M.Klitenick-305-292-4101
Survey Services(Mortgage/Boundary Surveys) LO
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FKLS provides mortgage and boundary surveys on an as needed basis(Not under contract) N
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• SPOTTSWOOD,SPOTTSWOOD,SPOTTSWOOD,AND STERLING
506 Fleming Street,Key West,Fl 33040
Erica Sterling-305-294-9556 y
Survey Services(Mortgage/Boundary Surveys) C
FKLS provides mortgage and boundary surveys on an as needed basis(Not under contract)
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• THE SPOTTSWOOD COMPANIES
500 Fleming Street,Key West,Fl 33040
Robert Spottswood-305-294-9556
Survey Services for the Spottswood Properties including Fara Blanco and Boot Key Harbor Property
FKLS provides boundary surveys and ALTA/ACSM surveys on an as needed basis(Not under contract)
• OROPEZA,STONES&CARDENAS
221 Simonton Street,Key West,Fl 33040
Greg Oropeza-305-296-0252
Survey Services(Mortgage/Boundary Surveys)
FKLS provides mortgage and boundary surveys on an as needed basis(Not under contract)
Packet Pg. 1013
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FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(atgmail.com
www.,floridakeyslandsurveying.net
HIGHLIGHTED PROJECT U)
PROJECT NAME:
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Map of Boundary Survey of a portion of 255 Crane Boulevard, Sugarloaf Key, Monroe
County, State of Florida
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Gaelan P. Jones-Attorney
Vernis & Bowling of the Florida Keys, P.A.
FKLS ASSIGNED STAFF:
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Eric Isaacs &Matthew Blomberg
DATE OF COMPLETION:
July 17, 2018 y
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This project was a Topographic Survey of a portion of the 255 Crane Boulevard property.
FKLS's scope of work included locating all improvements inside the designated survey
area and authoring a new legal description of the said surveying area.
Packet Pg. 1014
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FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(atgmail.com
www.,floridakeyslandsurveying.net
HIGHLIGHTED PROJECT U)
PROJECT NAME:
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ALTA/ NSPS Land Title Survey, 2945-2975 Overseas Highway, Marathon, Monroe County,
State of Florida
CLIENT: .2
Kevin G. Wilson, P.E. -Assistant County Administrator
Monroe County Florida
FKLS ASSIGNED STAFF:
Eric Isaacs, Matthew Blomberg & Kristie Kajfasz y
DATE OF COMPLETION:
December 11, 2019 y
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PROJECT DESCRIPTION:
This project was an ALTA/ NSPS Land Title Survey including topographic data for the
purchase of the property by Monroe County Florida. Also requested by the client was a
FEMA Elevation Certificate.
Packet Pg. 1015
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FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
HIGHLIGHTED PROJECT U)
PROJECT NAME:
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Dion Oil Properties ALTA/ACSM Surveys
Guilday, Schwartz, Simpson, West, Hatch & Lowe, P.A. c
Francie Lowe
FKLS ASSIGNED STAFF:
Eric Isaacs, Matthew Blomberg
DATE OF COMPLETION:
July, 2016
A TA/ NSF'S LAND TITLE 5UKVE=Y
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PROJECT DESCRIPTION:
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FKLS prepared ALTA/ACSM land surveys for the sale of the Dion's Oil Properties. This
included preparing eighteen land surveys from Key West to Islamorada.
Packet Pg. 1016
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FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(atgmail.com
www.,floridakeyslandsurveying.net
HIGHLIGHTED PROJECT U)
PROJECT NAME:
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6410 5th Street, Key West, Monroe County, State of Florida
Michael Skrodinsky- Facilities Planner c
Monroe County School District
and
James Marini
Ajax Building Corporation
FKLS ASSIGNED STAFF:
Eric Isaacs, Matthew Blomberg & Kristie Kajfasz
DATE OF COMPLETION:
Ongoing project
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This project is the new transportation facility for the Monroe County School District. This
project started with FKLS providing a Topographic and Boundary Survey for the purchase
of the property. FKLS has since continued as the land surveyor of record for the project
and is working with Ajax Building Corporation, providing the construction layout and land
surveying services for the project.
Packet Pg. 1017
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FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
HIGHLIGHTED PROJECT U)
PROJECT NAME:
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Topographic Survey of Jose Marti Drive and a portion of Virginia Street, Key West, Monroe
County, State of Florida
Kelly M. Crowe, P.E. -City Engineer
City of Key West
FKLS ASSIGNED STAFF: .
Eric Isaacs, Matthew Blomberg & Kristie Kajfasz y
DATE OF COMPLETION:
June 4, 2019 v
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PROJECT DESCRIPTION:
This project was a topographic survey of Jose Marti Drive and a portion of Virginia Street,
locating all improvements inside the survey area for future design purposes.
Packet Pg. 1018
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FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
HIGHLIGHTED PROJECT U)
PROJECT NAME:
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Gerald Adams Elementary School, Key West, Monroe County, State of Florida
James Marini c
Ajax Building Corporation
FKLS ASSIGNED STAFF:
Eric Isaacs, Matthew Blomberg & Kristie Kajfasz
DATE OF COMPLETION:
August 16, 2019
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FKLS was the land surveyor of record, working with Ajax Building Corporation, providing
the construction layout and land surveying services for the project. Said services include:
construction staking/layout, FEMA Elevation Certificates, Aerial Drone videos/photos and
the Final Survey As-builts.
Packet Pg. 1019
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FLORIDA KEYS LAND SURVEYING
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
HIGHLIGHTED PROJECT U)
PROJECT NAME:
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Topographic Survey of a portion of the 1400 Block of Duval Street, Key West, Monroe
County, State of Florida
Kelly M. Crowe, P.E. -City Engineer
City of Key West
And
Allen E. Perez, P.E.
Perez Engineering & Development, Inc.
FKLS ASSIGNED STAFF:
Eric Isaacs, Matthew Blomberg & Kristie KajfaszDATE OF COMPLETION:
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PROJECT DESCRIPTION: <
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This project was a topographic survey of a portion of the 1400 Block of Duval Street,
locating all improvements inside the survey area for future design purposes.
Packet Pg. 1020
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FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(atgmail.com
www.,floridakeyslandsurveying.net
HIGHLIGHTED PROJECT U)
PROJECT NAME:
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Stanley Switlik Elementary School, Marathon, Monroe County, State of Florida
James Marini c
Ajax Building Corporation
FKLS ASSIGNED STAFF:
Eric Isaacs, Matthew Blomberg & Kristie Kajfasz
DATE OF COMPLETION:
Ongoing Project
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PROJECT DESCRIPTION:
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FKLS is the land surveyor of record, working with Ajax Building Corporation, providing the
construction layout and land surveying services for the project. Said services include:
construction staking/layout, FEMA Elevation Certificates, Aerial Drone videos/photos,
Authoring Legal Descriptions, Florida Keys Aqueduct Authority water line As-Builts and the
Final Survey As-builts.
Packet Pg. 1021
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FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(atgmail.com
www.,floridakeyslandsurveying.net
HIGHLIGHTED PROJECT U)
PROJECT NAME:
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Boundary Survey of a portion of land on Overseas Highway, Marathon Key, FI
Trepanier&Associates c
Thomas Francis-Siburg
FKLS ASSIGNED STAFF:
Eric Isaacs, Matthew Blomberg & Donald Fletchall
DATE OF COMPLETION:
August, 2020
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This project was a boundary and topographic survey including a bay bottom parcel of a
parcel of land on Overseas Highway, Marathon Key, A.
Packet Pg. 1022
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FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
HIGHLIGHTED PROJECT U)
PROJECT NAME:
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Boundary Survey of 3251 Overseas Highway, Marathon Key, FI
CLIENT: :2
Monroe County c
Kevin G. Wilson, P.E. -Assistant County Administrator
FKLS ASSIGNED STAFF:
Eric Isaacs, Matthew Blomberg
DATE OF COMPLETION:
August, 2020
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PROJECT DESCRIPTION:
This project was a boundary survey including authoring a new legal description of the
parcel of land that Monroe County is selling.
Packet Pg. 1023
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FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
PROJECT APPROACH
Florida Keys Land Surveying, LLC implements a number of policies and procedures in order to
control and assure quality in our survey projects. First a comprehensive field or phone conference is
done with the client to ensure that the scope of work is accurately understood by both parties. Once
the scope of work is finalized a schedule to complete the work is proposed to the client. Florida Keys o
Land Surveying, LLC understands that time is of the essence for many projects and does its best to
complete all projects within the allowable time schedule.
All available information is gathered by the project manager, ensuring that the field crew can be fully
prepared for the site conditions and have all the necessary data required to begin the survey
project. A planning session is then scheduled, involving the project manager and the field crew
party chief. Survey methods are discussed and selected based on the site conditions and project
scope.The methodology agreed upon is then peer reviewed by another project manager, y
professional land surveyor or the responsible land surveyor in charge.
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The field work is completed by the field crew under the direct supervision of the project party chief.
All the field work is completed utilizing the agreed upon methodology including check shots
throughout the project, such as RTK or conventional radial ties to independent control points. If any
of these checks show results outside the error tolerance for the project at hand, all work is stopped >
until the problem can be found and rectified. Part chiefs are directed to contact the project 0
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manager if any such issues are discovered, so that the project manager can help to quickly resolve
the issue. FKLS utilizes field data collectors that have sim cards with email capacity and I-Pads
which allow for direct communication of data from the field to the project manager in the office.
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After the project field work is completed, project managers discuss the field results with the party
chief. Once the field work is downloaded the project manager post processes all the field data and LO
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compares the results to the project scope to insure that the required data has been collected, and
that all of the scope requirements are being met. '
Drafting is accomplished on all projects by a draftsman who is experienced in the type of work being
performed, and who has been kept informed of any special circumstances or challenges of the �+
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particular project.The party chief and the field crew examine all map products at every step of the 0.
mapping process to assure that the final product represents the actual field conditions.
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Final map products are then carefully reviewed by the project manager, and verified for accuracy
before the product is considered finalized.
A final check of the entire project process including all field notes,field data, drafting and the final
product is then performed using a peer review process by another project manager and/or
professional land surveyor. Once the peer review process is completed and signed off on by the
reviewing party the final product and all the supporting project data is sent to the responsible <
surveyor in charge for an additional comprehensive final review and signature of the deliverable.
Packet Pg. 1024
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FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
STAFFING FOR THIS PROJECT &
QUALIFICATIONS OF KEY PERSONNEL
Florida Keys Land Surveying, LLC is a state of Florida registered professional land surveying firm
located in the lower Florida Keys.We are a registered Minority owned Business. Eric Isaacs and
Matthew Blomberg are the two corporate members of Florida Keys Land Surveying, LLC. Eric Isaacs
is the Managing Member, in addition to being the Responsible Surveyor in Charge.
Being that Florida Keys Land Surveying, LLC is a local Florida Keys Minority Owned Business, all
work is handled through our office located at 19960 Overseas Highway, Sugarloaf Key, FL 33042.
Because our firm is local, the Responsible Surveyor in charge, Eric Isaacs and the Operation
Manager, Matthew Blomberg, the Professional Surveyor Mapper, Kristie Kajfasz, and the Project
Manager Donald Fletchall are always available to conference with Monroe County staff to discuss y
project requirements as well as facilitate the work being completed in a timely manner.
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Florida Keys Land Surveying, LLC has multiple crews that are in the field servicing Monroe County c
daily.This allows for unsurpassed collaboration between our staff and the Monroe County staff.All
of our field crews are employees of Florida Keys Land Surveying, LLC and operate under the direct 0
supervision of Eric Isaacs and Matthew Blomberg.We believe that we can better serve the Florida
Keys utilizing our local knowledge and contacts while living and working in the Florida Keys full time.
We do not have to schedule a crew to travel to Monroe County and complete the task at hand, being
that we only serve Monroe County,we have multiple crews in the field every day in Monroe County.
We feel this best positions us to serve our clients in Monroe County in a timely manner with best
service that we can.
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Attached is a chart indicating how the flow of work will be handled between the client and Florida
Keys Land Surveying. LO
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Packet Pg. 1025
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FLORIDA KEYS LAND SURVEYING
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(atgmail.com
www.,floridakeyslandsurveying.net
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Packet Pg. 1026
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FLORIDA KEYS LAND SURVEYING
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(atgmail.com
www.,floridakeyslandsurveying.net
KEY PERSONELL PROFESSIONAL QUALIFICATIONS U)
EFT ISAACS, PSM & PALS
2 TP)Fa,k DPiwt-'-', Sumom mdar1 Ksy.71 33C43 1 H: 305 394-23.5+ �Ib:Lv�gn�i' ,' i as I.v0111
Professional Summary
Ambitious, censed land suf y r who is.key on details.I have managed rmr tiple crews ofvanoLz si_es.I Ilcve be ng outdoors
and retraaong psfe,vious lard stir re's&s fWsLepe,I aria iwe4 versed in all aspects of land surveying ncla.rdirr,constt"rctioa
staking,primary c nrol rsetimoltks.I -undz°ary re 10ton and dratil ig with Autcdesk l utos A prods l cts..
Skill Highlights
• Prgqect waragen rrt a AutoC D Civil-D
• Due dilictence a Triwi e Geornatcs Dice cn
• C1 ent interaction o Trimble Access
• Deed research a Tricod Data Systems-Sur;eey°PRO �
• Total St at'ons 0 Digital le ere' coos
• Roberti Totn�Stations 40 p,ulti-crevor management
• GPSirzNSS
Professional Expe w rvice
President 112010toPre rt, '✓
Florida Keys Land Surveying,LLC Sugarloaf Key,Florida
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• es.,c�risik,,le in criare Proressioral3rreor ana fiapr
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• Contro`and oversee alp survey operations for this cornpany CD
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• Manage and oversee all employffes LO
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Survey Manager er 01 ]09 to 11P2t't1i1
Charley Toppino and Soils Key West,Florida CL'
• Controlled all surweu raoerations for t1iis company.
• Reported directly to tie c,.%oners of the con,Qarwy or all stt,i-eyhg pfc�ecta
Pasty Chief 0512007 to 01
Oflynn Surveying Key Wiest,Florida
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• untrcl ed ail Held celatons
• Dreafted field line work ork uilizing AutoCad
• Calcu1atedand prepared coordinates.for fie,d stakir+g
• u.onsus d%%o th c lients regardng our se r-,,ioes.
Survey Manager M1998 to 05,2007 m
Isaacs Surveying and Springs.Gklahoma
• C.'ontrolled 1-4 iaaan field crews
• Produced design rreey, trtcCAGfiles
• e.seorched deed`arncl vwcte legal descrvion
• 'A',x ed in the fed t ith GP S. F f>otics.Tota Stations,D>gital Levels,etc.
• ',N'c4laed an projects from the tedera to the private level.
• Traveled acrous.tiae united States prgVidng SUNe`rillog seNices..
Packet Pg. 1027
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D.2.a
FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(atgmail.com
www.,floridakeyslandsurveying.net
Education
Associate of Science:Surveying Technology 2004
Tuslsa,:ci n%init� College Tulsa.-Oklat ia,US
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;marls,Page Kgh School Sand Sprirgs,CI hhon-o- USA
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Aff liafir -
Okbhcm.a S cieev crf Land c„tvep:)m
Florid-3 SUrve ng and F,4,9laping Society
Prcfesslcral: .�Lo ration of Div,,ng instructors. �
Certifications
-State of Ckbhoma- rcfessb-nal Land SLII'ae� 1E.31
S19te cf FC rwJ@-Pr essicrkgl:Srirrevor and rAzi alaer E783
Trimbi.—-Advance F?TK ProcedL,wes �
P:'Di. sistant Ins`r cta# 179848 �
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Packet Pg. 1028
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FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(atgmail.com
www.,floridakeyslandsurveying.net
MATTHEW BLOMBERG
2827 Staples Ave.Key West,Fl 33040.706-363-2448.mblomberg"�indstream.net 0)
SUMMARY: I have an extensive background in all aspects of the land surveying.I Excel in problem solving with
innovative solutions. I have a thorough knowledge of boundary surveys,topographic surveys,construction
layouts,house stakeouts,subdivision stakeouts ALTA surveys and general construction practices. As a project
manager and field chief I have the ability to complete a work order from start to finish. I have experience with
Autocad,Land Desktop,and Autocad 2012 Civil 3D. I am not afraid to get my hands dirty&do whatever it y
takes to get the job done.
Key Skills
• Project Management • Able to properly report on& • Excellent communication skills
• Extensive surveying experience document the project from start • Boundary Surveying
• Highly skilled with computer to finish. • Topographic Surveys y
programs including MS Office, • Able to effectively manage • Construction layouts and projects. 0
Autocad,Photo Programs&Email. • Able to focus on specific tasks • ALTA Surveys
• Goal Oriented,Able to Multitask until completion while dealing
with day to day interruptions. E.
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Experience
Florida Keys Land Surveying 2013 to Present 2
Operations Manager,2013 to present
• Project management of survey and construction projects,including calculations and drafting.
• Review job requests,project scope of work,construction plans and create proposals and job schedule timelines.
• Conference with key decision people to secure proposals and continually market the company. tV
• Work directly with the firm President/Professional Surveyor and Mapper to coordinate the day to day operations of the tV
business and ongoing projects.
• Prepare design survey,final survey and asbuilt surveys utilizing AutoCad Civil 31) Ln
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Carter Land Surveyors and Planners,Atlanta,Ga, 2012 to 2013
Operations/Production Manager,2012 to 2013 U-
• Oversight and management of the production operation. _
• Worked directly with the licensed surveyor to manage office personnel.
• Oversight and management of project draftsman and 12 field crews in 4 states(Ga,SC,NC&TX) 8
• In charge of daily distribution of work to both field crews and draftsman. 0
• Worked with customer service personnel to manage clients,projects and customer satisfaction. CL
• In charge of hiring,termination and training of field crews,including travel to other office locations.
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Future Plannings,LLC,Commerce,Ga 2009 to 2012
Project Manager,2009 to 2012
• Future Plannings is in the business of rehabbing residential properties for resale,the property conditions range from full
rehabs to light touch up and clean up. E
• Managed projects establishing schedules and budgets.
• Worked with subcontractors to secure bids and prioritize work required to stay on time and budget.
• Responsible for creating elevation drawings,layout change drawings,and kitchen and bath remodel drawings for
subcontractors and permitting as necessary.
• Met and conferenced with the principals involved with the projects to ensure that the work being done was the best
use of the budget and that the final product was market ready on time.
- 1-
Packet Pg. 1029
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FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
MATTHEW BLOMBERG
2827 Staples Ave.Key West,F133040.706-363-2448.mblomberg�indstream.net
J.Lynn O'Flynn,Inc.,Key West,FL 2006 to 2009 —
Draftsman and Executive Assistant to the owner(Telecommuting)2006 to 2009
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• Served as executive assistant to the owner,managed large projects,coordinated drafting using Autocad.
• Reviewed job requests,scope of work,construction plans and created bids and job schedule timetables.
• Coordinated large construction projects including communication with key construction personal.
• Traveled to the company office once a month for a week to work hands on with the owner and the field crew
including,managing the office and the business when the owner was on vacation or unavailable. y
J.Lynn O'Flynn,Inc.,Key West,FL 2003 to 2006
Office Manager,Draftsman and Executive Assistant to the awner 2003 to 2006 �
• Served as executive assistant to the owner,managed large projects,coordinated drafting using Autocad,and functioned
as primary liaison to customers.
• Managed employees, created appointments and handled field crew scheduling while coordinating between the
customers,employees and the company owner.
• Conferenced with the company owner and assisted in the personnel decisions pertaining to the employees and their
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future with the company. t�
• Created bids and met with key decision people to secure said bids and continually market the company. >
• Reviewed job requests,scope of work,construction plans and created bids and job schedule timetables.
J.Lynn O'Flynn,Inc.,Key West,FL 2001 to 2003
Crew Chief,Field Supervisor,2001 to 2003 t8
• Same duties as performed for Norby and Associates(J.Lynn O'Flynn,Inc was the same business as Norby and
Associates,Mr.Norby passed away and his business partner J.Lynn O'Flynn changed the name of the company) tCD
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Norby and Associates,Key West,FL 1998 to 2001 LO
Crew Chief,Fiehl Supervisor, 1998 to 2001 NM
• Managed field crew while maintaining communication with the office manger,and the owner of the company. '
CL
• Worked in the field on Boundary Surveys,Topographic Surveys,Elevation Certificates,and Construction projects
including layouts.
• Assisted in the gathering of field information including meeting with clients. N
• Maintained field notes and quality control of the jobs. 0.
• Involved in the meetings with the office manager,owner of the company,subcontractors,attorneys,and the other
project managers regarding ongoing projects. C'
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Norby and Associates,Key West,FL 1996 to 1998
FieldAssistant/RodMan, 1996to 1998 F.
• Worked as a rod man and field assistant to the party chief and/or the company owner(s).
• Worked in the field on Boundary Surveys,Topographic Surveys,Elevation Certificates,and Construction projects
including layouts. t�
• Assisted in the gathering of field information including meeting with clients.
• Participated in all aspects of the field work involved to complete a job.
-2-
Packet Pg. 1030
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D.2.a
FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemad(jatgmad.com
www.,floridakeyslandsurveying.net
Kristie M. Kajfasz, PSM
357 Ships Way, Big Pine Key, Florida 33043 • (305) 924-0293 • kkajfaszggmail.com
EDUCATION
December 2009 Bachelor of Science in Geomatics, University ofFlorida, Gainesville, Florida
Coursework: AutoCAD, Geographic Information Systems, Measurement Science, Geodesy, U-
Dendrology, Wetlands, Survey Principles and Practice, Route Geometries & Design, Cadastral
Principles, Remote Sensing, Hydrographic Surveying.
May 2006 Associate in Arts Florida Keys Community College, Key West, Florida
Coursework: Trigonometry, Calculus 1, and Statistics 1, Microsoft Applications.
WORK EXPERIENCE
February 2019 - Florida Keys Land Surveying, Sugarloaf Key,FL
Present Junior Survey Manager
CAD drafting Technician, Quality Control Reviewer, Scheduling, Project Planning, Researcl
& Coordination, Office Management.
Project Manager for Submerged land lease surveys, Boundary & topographic surveys, >
Elevation certificates, Legal descriptions, Billing.
December 2014— Reece &Associates, Big Pine Key,FL
January 2018 Project Surveyor
Senior CAD Drafting Technician, Quality Control Reviewer, Training Coordinator, Field
Crew Supervisor,Proposals, Office Manager.
Project Surveyor for large scale development, Bathymetric/hydrographic surveys, LO
Submerged lands lease surveys, Plats, LOMA/LOMR.
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August 2013 — R.M.Barrineau &Associates, Inc., Ocala,FL
July 2014 Surveyor in Training
CAD Drafting technician, Quality Control Associate. Coordinated company resources to 0
complete projects on time. Property research. Plat coordination and design. 0
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January 2011 — Pedro Falcon Electrical Contractors, Inc.,Big Pine Key, FL
May 2013 Assistant Project Manager/Project Manager U_
Project Manager for Government construction contracts ranging from $100-500K
Assistant Project Manager for projects ranging in value from $500K-$4 Million
Assemble invitations to bid projects, manage subcontractor database listing,keep accurate,
and up to date accounting of coverage of divisions for bids.
General business practices, purchase orders, certified payroll, monthly billings/contract
progress reports, schedules, manpower cost analysis, take-offs,bid packages, contracts,
submittals,production reports,job costing, purchase orders.
Packet Pg. 1031
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D.2.a
FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemad(atgmad.com
www.,floridakeyslandsurveying.net
March 2010— Reece &White Land Surveying,Inc.,Big Pine Key,FL )
October 2010 Surveyor in Training a
Field training as a Rod Person and Instrument operator utilizing Leica total station with
Ranger Data collection device, Sokkia Level, and Sokkia GPS system.
Office work as a drafting Technician (CAD Drafting with AutoCAD LandDesktop 2006)
General Office duties: Answering phones, assisting clients, completing projects,billing and m
collections.
c
January 2008 — University of Florida, Gainesville,FL
December 2009 OPS Student Research Assistant
Methodically organized statewide natural resource survey.
Evaluating these data into clear, analyzable pattern. 2
Comparison of United States and Canadian Geomatics Educational Institutions.
May 2007— R.E.Reece, P.A.,Big Pine Key, FL
August 2007 Intern y
Fieldwork as Rodman and Instrument Operator. 0
Office work as a drafting technician. (CAD Drafter)
General business duties: billing, client assistance, expensing.
0
September 2006— Causseaux&Ellington,Inc., Gainesville,FL, GIS Mapping Technician
February 2007 Created site-specific map sets utilizing ArcMAP, ArcTools GIS Softwarefor planning and
site development.
ACHIEVEMENTS & TRAINING
June 2018 Director, Board of Directors Fair Insurance Rates Monroe (Firm) c44
CD
January 2017 Professional Surveyor and Mapper, Florida License, LS7116
January 2016 Elevation Certificate Basics & CRS EC Requirements training by FFMS
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February 2011 ACOE Construction Quality Management for Contractors N
April 2009 Surveyor in Training, SIT
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0
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Packet Pg. 1032
i
D.2.a
FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(atgmail.com
www.,floridakeyslandsurveying.net
DONALD FLETCHALL
3a14 Notthss e Di,Unix 1,46,Ke7— Test,Fl 3 04
S1 UMARY: I am a)°ell versed in all aspects of land m ceyi gin the Florida Keys.I have made my career land
suraeyirsg exclus:a-ely in the Florida.IKeyi and as such have- a.lot of"local knowledge and contacts tlsrcmahout l�,iouroe
County.I feel that I could be a.treat asset to any fis working,in tlse Florida EKey�s. � —
I ev, Skills
* Project Mang Rement * Able to effectively taatanrag!e * E celletst 3�on>.mursicatson skills �
* Extensive sltrc e experience * . 1 le to focus,can s-oecific tasks; « C'onsmtctiou liyouts and projects.
* Boundary iuceys until completion while dealing A TA Sun,,ers y
* Topoarapl c Sun,"e�-s with dray to day intemiptions. FEMA Elpi,,atian�'ertifsc,.ate a �
e �
x er ieiice
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F1oiid,i I u"i Lend SurveAu-u 2020 to Pre-,ent
Project 31cvrng�-. 2 020 to present
* Proj ect management of s=ey and construction pro�ec ts.mcludss g calculations and draft se. 0
• Re%riew j ob request a.project,scope of ivorl-constniction plans;and create proposals and j ob sc.lsedide elines. �
• Conference%with ley decisions people to secuue proposals and continually market the compatrv.
Prepare design srtr,"ey.final sttr.,ev and asbuilt air,,ey-s tttiligsng Autocad Civil D
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Monroe Comity Stareving 2018 to 2020
-vj'ect Alrxnager. 2018 to 2020
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* Project manazenient of sure-eye aaad,y on,..truction pro�ec ts„inchidin g calculations and draftrF.
* Ffe=„iea job recluelta.project,scope ofa^ rl con;atrt.tionplans arsd create prcpaals andjsh .�edttle eles.
* Conference with key decision people to secitre proposals and continually rnarlet the company.
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* Prepare design nu,.,Aev..final srin,.rev and asl It sim.,eys utilizing xutoCad Civ-sl ;I LO
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I-shan I Suii-e•ing 2010 to 201
Prvj'ect-41rsarrager 1 20110 to 201
* Project management of s-,=eye and construction progects,including calculation,and draftkL71. y
* Re=„zeivjola recluelt,_project,scope of work,con;amn•:don plays and create proposals audjob s--.hednnle timelines
* Conference%vith key decision people to secure proposals and continually market the compam.
• Prepare design nnA '-final srin,.rev and as,,built ur.,,evs utilizing xutoCad civil ;L CL
F,R, der and ut -eys?`Enpneers 1998 to 2010
ara utlan. ndE.a-vcrrtrte_txsisttaaattorheoiraie: FFT rirrrrratirr ,0fa to NO
• 'caked:as a rod min and field assistm.t to the company owner. �
* Worked in the field on 3miridary Sur,evs. Topographic Siva-eys, Elea°atmn Cerifscatel, and Ecanstnictdon projects
mcludmg la vouts.
e
•
asssted in tl&Ae --atheriug of field information including lueeting with chests.
• Participated im all aspects of the taeldwork involved to complete a job.
• Worked my avtayr tip in the company from Rod an to Sensor PLury Chief.
Packet Pg. 1033
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D.2.a
FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
OTHER INFORMATION
Some of the equipment that we are currently utilizing includes:
• Autocad Civil 3D 2018
• Trimble Business Center(Post Field Processing Software)
• Trimble Geomatics Office(Post Field Processing Software)
• PIX 4D MAPPER PRO Professional Drone Mapping and Photogrammetry Software
• GPS Equipment y
Trimble R7 with Geodetic Antenna(GNSS Base Station)
Trimble R8S Internet Rovers(GNSS Rover)
Trimble R10 Internet Rovers(GNSS Rover)
• Robotic Total Station-2"Trimble S6 with Trimble Vision
• Mechanical Total Stations
1"Trimble C5 with on board Data Collection
5"Leica TC 405 with on board Data Collection
• Digital Level-Trimble DiNi
• Field Data Collectors
- Trimble TSC3 with SIM Cards(The SIM Cards allow for email communication directly between the Data
Collectors in the field and the office computers,allowing us to better serve our clients in real time,rather than
waiting for the data to be physically brought back to the office and downloaded).
• DJI Drone Fleet
DJI Matrice 200-Professional Infrastructure Drone with full remote camera capability
DJI Phantom 4 Pro
CD
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Packet Pg. 1034
i
D.2.a
FLORIDA KEYS LAND SURVEYING
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(atgmail.com
www.,floridakeyslandsurveying.net
PROJECT BUDGET
This has been deleted as per Addendum No. 1, attached below.
;bequest for Proposols
for
Survey Services for the Cc,mmunihy B(ock Grand—
Disaster Recovery(C''DBG-DR)Vo,lc ntcry Home Buyout Progro
fiFP-32.5-0-e0201r a
August:12,2020 i)
The fnfarr aateon con trained in this Addendum dar, es,modjfe�,surppPements,orreploees innfornwtior,co,nta,ined i;n the �
F.FP and is fiereby.made a part of the Contr=Documents.
QUESTION:
1_ On behalf of the Florida Surveying and Mapping.Socievv%an Association representing both public and private �
Professional.Surveyrors and Mappers,I v.o•uid like to,request arnendm•ent of the referenced F`rccu rem:ent to
ensure complilance°with the FI arid'a Statutes.. As the scope of services fles with in the regulated practice of ¢
Surveying and fvlappiing,our members are concerned that pricing information/bidding is included in this
Solicitation. With a 51:S,000,000 program req:airing 50 BoundaW Suns,^s throughout the entire geographic �
range of the County,a:good faith esti mate would greatly exceed the statutory th resholds and a Qualifications >
Based Selection process is requited. Thus,for compliance veith the Consultants'Competitive Negotiations Act
(Florida Statutes Chapter 237.05S;1,pricing information should be deleted from the initial submittals and
evaluation stage. We appreciate your consideration of ou r concern a nd look forward to your response.,
Answer; The Surveying Services to be procured under this competitive solicitation vVilI be funded by the'U..S-
department>of Housing and Urban Development(HU'D,through the Floriida Department of Economic
Opportunitf(DECl)and therefore must be procured=In accordance with 2 C.F.R..200.. In consideration of F.S.. CV
283.055,40 U.S.C-1101 and the Federal Acquisition Regulations(48 C.F.R.3€.5),this competitive soiicitatio,n has CD
44
been revised to remove the pricing req ui raments.,responseswill be evaluated and selected based upon CI
CD
qualifications inaccordancevvith 2 C.F.R..204.320(d�(5;1 and subject to negotiation of fair and reasona ble price
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in accordance with the federal regulations..The scoring criteria listed i n Section One:Instructions to t
Resf ondents paragraph i5 gSe,amended as fol lows:
* Qualifications of Staff,Demonstrate internal capacitor to handle project,and resources to effectively
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and efficiently execute all program elements.(10points)
* Ability to Provide services listed,including experiencewith governmental programs,CDBG-DR
Program sncl/w land acquisition,programs,.(10 poi-nts ply
* Project Approach,Quality&Schedule Control(10 point:} 0.
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* Related EXperience with similar projects(30 points)
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J
All other items remain as called for in the documents.End of Add encl um No.01
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Packet Pg. 1035
i
D.2.a
FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
FINANCIAL INFORMATION AND LITIGATION
1 Florida Keys Land Surveying, LLC consists of Managing Member Eric Isaacs and
( ) Y g� g v,
Member Matthew Blomberg.
(2) Eric Isaacs- President
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Matthew Blomberg - Secretary c
(3) Florida Land Surveying, LLC has been operating and providing the services as
called for in this bid for 7 Years.
(4) Florida Land Surveying, LLC has been operating and providing the services as y
called for in this bid for 7 Years. Eric Isaacs was operating and providing the
services called for in the "scope of work" as a sole proprietor for 3 years prior.
(5) See Attached
(6) See Attached
0
(7) Answers below:
a. NO - Florida Keys Land Surveying, LLC and/or Eric Isaacs and/or Matthew
Blomberg has NEVER failed to complete work or provide the goods for which
it has contracted. --
b. NO -There are NO judgements, claims, arbitration proceedings or suits
pending or outstanding against Florida Keys Land Surveying, LLC and/or Eric
Isaacs and/or Matthew Blomberg. n'
c. NO - Florida Keys Land Surveying, LLC and/or Eric Isaacs and/or Matthew LO
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Blomberg, within the last five years has NOT been party to any lawsuit,
arbitration, or mediation with regard to a contract for services, goods or '
construction services similar to those requested in the specifications with
private or public entities.
d. NO - Florida Keys Land Surveying, LLC and/or Eric Isaacs and/or Matthew
Blomberg has NEVER initiated litigation against the county or been sued by
the county in connection with a contract to provide services, goods or 0.
construction services.
e. NO - Florida Keys Land Surveying, LLC and/or Eric Isaacs and/or Matthew
Blomberg, within the last five years has NOT been the owner, an officer,
general partner, principal, controlling shareholder or major creditor of the
person or entity was an officer, director, general partner, principal,
controlling shareholder or major creditor of any other entity that failed to
perform services or furnish goods similar to those sought in the request for
competitive solicitation.
Packet Pg. 1036
i
D.2.a
FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
(8) Below are three Character/ Customer References:
- Phil Frank (Biologist)
Terramar Environmental Services, Inc
1241 Crane Blvd, Sugarloaf Key, FL 33042
(305) 393-4200 -terramarnbellsouth.net :2
2
- Deborah Condella (Owner)
The Closing Department
3432 Duck Avenue, Key West, FL 33040
(305) 293-9925
- Richard Toppino (Owner)
Charley Toppino and Sons
U.S. Highway No 1, Key West, FL 33040 y
(305) 296-5606
(9) Below are three Credit References: 2
0
- GPServ, Inc
621 Brookhaven Dr., Orlando, FL 32803
(407) 601-5816
- Advance Accept
100 Prairie Drive, Eden Prairie, MN 55344
(952) 516-7320 '
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- Bank of America
PO Box 25118, Tampa, FL 33622
(888) 287-4637
(10) Three years Profit and Loss Statements are provided in a separate email. 0.
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Packet Pg. 1037
t
D.2.a
FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
COUNTYFORMS
P
,tr.� + fig T'tiw MONf4,0E wC Uf'FY f.30, RD OF COUNTYMlS&ONF,R
Puretwasing Department
GATO BUILUNG, ROOM m —
I 160 swowro,NSTREET
KEY WEST, FLORMA 3I0
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i have iriCiuded �
0 Response Form x
a Lobbying and'Goriffi t of Interrrst t;,:i,jus
W Drug Free Workfrrrr-ce Fasr'rrt
P'uishc IWp-itity Crinrrr tat rnent
k 3r'6'>r i rrar,t okirity OccupationM license and r Wvar3t City ocXu; attnnal Hcons I.e I a are
rr9Aq lrod to be obtairtnd withw l ton days;of award of'the contract �
Vendor t` rti uatirr rr urrdin ScrtPt ninj Ccrrrr -0$.
6 Miroority t;.':twned Businass Dec aratifon .�..
Cartifiration Rogard�ng fir;:tre,7r'ttwnrt,t _..
fi.a.foqr,3re Form to Report Lobbying(Frrrrn-LL1.
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[lave irr>„faded a current copy of DrcifOSMr NII ane occuoatior M licenses X �
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Sr b% ribnd and A4Norn tip(or�tftrn'ed)before rne by rrro ainn Of `phy srcai rjrr,.sf3nce or I a on inn
'ems
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�`I nr J tc'r l i4 ,s re. onilhy knr�,vn to nr44 oil ha,. produr�)r9 „ ..
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Packet Pg. 1038
i
D.2.a
FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990 MONIROlE COUNTY, FLORIDA
EJKCS CLAUSE
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w2',anCs that hefft has not emp,loyed, rtknd or oterw!s ' had act on hVs,,"3'Ie9 oe1hdt' ar4y
farrinor County officer r employee in ve tin of Snn t on 2 of On&n wxr ,, No, 010-1 90 or any
County offic r- r emp* e, in vioiatk�n of Section 3 of Ordinance No.010-1990, For breach o
v1daboll of this Provision the Coijnry may, in K5 discrete n, tormitnalle this Agreement witholut, cn
y,hifily Rnd mAy iI n tr'a it,, dldscr tion, dcc.A c4 from th gr o r4n nr urchalso prim, or
o[herwise recover, the fulI amount of any fee wrnrya ssnoan, percentage, g ttt, or coaara f leretran
pain to thin faarar`w Co only officer or enip oyl �
- --
Date,
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SI'ATE OF:
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COUNTY OP LO
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Subscribed and sworn to(or a i ie ) before ma, �
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by i rraans ofF y�lr l rre ca no or D,online not r� �tt1t�>r�on �. m ��� U-
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Packet Pg. 1039
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D.2.a
FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(atgmail.com
www.,floridakeyslandsurveying.net
l tid
1, Y
accardinq To law on my oath,
th crf.
end r r dcia rxen rl'hy of t)erjrury,ttepose and say that
rra _-�-RC 1D M7— the firm of
R� the bic-d r� � k the faro, osM for f �
a a rstil un the y pest for Pr pos 99ler ��� � � e
ar'ar tllrar 1 raxocutert the snrd proposal "Ah trafl authority
2. the pncfjs in this bid hrsvo been arrived at iruairapendently wth,o ut coliusi rn, �
e(---Pn,uttatic)41, communication or agreement for th-e purpose, of re st rclllt'q
romontitJ n as to uan matter relating to such prices wWi any other drrlcf r r.ur vritrr �
„_amens dt, r mse required by taw,the n6ces w[v,,h have l een quoted in this Ud
iiave not been, knowingty disdosedby the I'Adder and wlll not knowingly be
disclosed sed fey rhr b�ddor ritar r4a hr„art cr eninF di cfJ`� or indirlr�tty„ to any other (n
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hidrter oe ha arq cornpotltor;and L-
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4 nn attempt has been made or wifl tue made fstr the haidder to it dr.acrr ariy other., �
PefsC par n r hip or corporation to submit„ nr nor to sub mil, A. bid for the �
pur-done of reslActing compefitio
the statements conlalnad in fts 0idavht are true and correa and made with Emil �
knoWedge that Mon,roe County relive upon tho hruth Of the stntroments czmlrained c
in this affidavit in awar6ng contracts,for so id prc�jecL
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r OUNITk OF: U-
Su c.Ii ire d ard swuni try I ur H;tierf'nod%k,,etore t`6"IC by"1`Ieans of physical s resence or L,--vnim notanza5lion (n
I,i"u irnxr "o 'tt9. f"il I�la u`i k'M�` ) l3r"}^`�,�ni 41i,�.,l"�noA,n tr`me ur has ro caO _ _ (typo � w cif �
ide,n ir°ic rarion)as id nttic0on
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D.2.a
FLORIDA KEYS LAND SURVEYING
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(atgmail.com
www.,floridakeyslandsurveying.net
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The jj id rr l nen vender in accordance wilh, Florida tatut> 267,d 7 hrrrrit:ryr term os that. �+
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i F41'r'rtm Of slnnms)- - - -
1. Pul,,rlsh a statement rintttyring nni byres tract the under All anirfarrturn di tirbutrorr �
ttrstrensilrct.y OS'sfission Or use of a controlled Strb,tannr, is pra°7Mbited in the workptnrsn od
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spec-ifying theactiens that will be tak8na,tatro t emI ko viuluuuns rat sucli rotilt, it'in.
inn as rr`,ernpioyaes aIhoul the dangers of drug w,',wisf an'tho'4 orik„blac^e the bu IPH=L,R 3' p ufirjy of
i�4t tr�la 9 ��y-IFOC WOI'I �tlr_o any valid rt dru counsels r� reti biller'-Jon, and �
ernplOye(s n r tnn prograrns,end the penalties irliat may be Impose l � ,t�rrnptr,y as for �
drug�,brase'��iolatasarrs �
t t.fwo oraoh ernoloyee engaged rr providing the c4,.j m rnod trrws or contractual services that are w
under bid a crapyd of the stwornerrt s a,-Ified lrl subsection(1), rn
In the Malent rrt trr ec] in stubs ctiorr (I y, notify the RMP40yeaS That, uvs a conditt on of
,vorrrrg,'j on the rommodItles or contractual servsces that nr� urid r bid, the empIoyee wiH �
bid
,e by the terms of the statwrnelit end wilit notify the employer of arty conviction of, ox,plea �
04 .;a lty or n,.rlrr contervitorre tr anv violation of C.'li mpler ft"t (F jon4j or of any �
controlled ubs,larise taw of rho-, States r any state, for vloi tr ra occurring in times
air°k.trl-r,o no later than flve( ) dny!q after such conwrlciiun. �
�4 nalrr e a sanotlnn one or recuirn the satraf ci rrr toar"iorxitl rr to a drag abuse assistance. w F
r;I '3l•),lit&'�1fi n p,uworri K ziuch is avallable In the err'rploye s community,of any rriptoy eewho
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;s so ncnvrct d. U
6 Make a grand fatal effort to continue it) maintain n drug-free -workWace, through �
rnoiernernt tton of this sec4un, 0
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As the porsorl rnratP'rorrzrwd to sign the Statrirmnt, 1 €.rrtify that,Ovs-ff-6r e pDa"" jity witiritho above
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n e ans,uf h sic l presence nr,7[online notaarrrafion on, � ate)by
ne ofa flant). t�tes IS t1#�Frofr'r7 h kn(.'. rl to
rrie or has pfodur�,ed st�fre(If kInntffl' nrtlr r) ws identification,
��� err rrr �..� .__
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FLORIDA KEYS LAND SURVEYING
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
ENTITY gR
,!MF STATEMENT
person or affilrate who has been pwced on the no urct cf vendor list folf i rrnq a corrwotrort for
P,ublic enrity crime may not sub mil a bid on a ron(ro t to prowde any rgo s or services to a i ubii,,,,
nNy, may no< submfta bid on a fc rttrav v orht a puWic entity for the consttud'jucrr ur repair of a pubU
0din orpublrrt work, may nm, <Nrut'rrrirt bids on leases ofreal property to rrr.bbr.ontty, maps riot ter, —
award d or perfornn work as a ocintr ,t r upplier, suboortractor, or CONTRACTOR under
contrictwitheny p,rtA,antity,and may not trangacl busenesl with any public ntrt� -rr exce:-,of the —
threshold amount provided in Section 287,0'17,tor CATEGORY TWO for pi rx4ho4ri of 3 months from cn
the date f boing placed on the onvrc-ted vendor fist.." �
1 have read the above and stater that neither �f'� (Respondent's name) near �
any Affrlr o N�m brwnrri placed on the uonvi t d vendor Ir t within the meat 36 manttis-
fit
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COj',JNTY OF
Subsoribed and sworn t (or affirrriorf tar n me `iy means or ' Yr ,-'rP pre emr�or l..l onijne c44
He/She is personally knoon to me or has produca ftype of wrrurtificration)as idertatiu pit on,- �
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FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
I''ENDOR CERTIFICATION REGARDING G SC:RUTI'w'IZED C0IIPA_'w`IES LISTS
RFP 325- -202(.Aa
Project Description(s):— _
Respondent Vendor--Name:
FLORIDA KEYS LAND SURVEYING, LLC— °r
Vendor FFIN:
4f-3045721
ERIC I:SA.ACS - PRESIDENT
Vendor s Authorized Representative Name and Title: — —
{{��
19,96,d OVERSEAS HIGHWAY
Address:
city: SUGARLOAF KEYState: FLORIDA dip: 33042 �
Phone-_Niu ber:
35-3 4-3�a01 2
E.niail Address: FKLSeniailc'tDGMAIL.COM cn
Sectnon ),97 135 Florida Statutes prohibits ,a company from bidding. oii submitting a proposal for- or
enteriw into or renaeivina! a contract fur goods or services of any amount if at the time of contracting oi- y
renewal. the company is on the Sen.itinaized Companies that Boycott Israel List,created pursuant to Section
215.4725. Florida Statutes. or is engta ed in a Boycott of Israel. Section '?97 135., Florida Statutes. also �
prohibits a coral any from bidding on subi771tting a proposal for,or entering into or renewing a contract for
goods or services of S1 O00.000 or more. that are on either the Scn.ltin ized Companies with Activities in
Sudan List or the Scrutinized Companies with Activities in the Irani Petroleunii.Energy Sector Lists which �
were created pursuant to s ''15 473 Florida Statutes_or is,engaged in business operations,in.Cuba or SIVI'ia.
As the person authorized to sign on behalf of Respondent, I hereby- certifir that the conipan y identified
above in the Section entitled-Respondent gender Nanie- is not listed on the Scrutinized Companies that
Boycott Israel List or engaged in a bovicott of Israel land for Projects of 1.0a0+3,000 or more is not listed on
either the Scrutinized Companies with Activities in Sudan List,the Scrutinized Companies with Activities
in the Iran Petroleum Enerev Sector List or engaged in business operations in Cuba or Syria.
I understand that pursuant to Section S 13 . Florida Statutes. the submission of a false certification mad-
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subject company to civil penalties attorneys fees-, and, costs I further understand that any contract withLO
the County Ia1ay, be ternitnated. at the option of the County if the company is found to have sublilitted a LO
false certification or has been placed on the Scrutinized Companies that Boycott Israel List or engaged in a "'
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boycott of Israel on placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized
Coniipari es with Activities in the Irani Petroleum Energy Sector:List or been engaged in business operations
in Cuba or Syria. cn
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Certified By EFT; ISAACS who is authorized 0.
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to sign on behalf of the above referenced company-.
Authorized Signature: � " "
Print Nan>e: FIT' I AAC
Title: PRESIDENT
Note The List are available at the following Depanti lent of Management Services Site:
lattp:..L'l`1''.C11I1 .111 't�i '1 a.a 9121 71iS11]e5 oiler aC ors state )L1i.ch aSing vendor liltolY 1iil.oi1:''42oi.i1'le ted sus
pended_discrrmrnato iinplar.nts_vendor_lists �
Packet Pg. 1043
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FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
Minoriry Own laration �
Fl.ori.da Ki ym Land Zjrv* ying, LLC .,a sub-$con: a.mar engaged by-Monroe County during Mlle campletL n
of vorl,assoc tated with the belo. indicated project
(Check one; cn
x is a minority business enterprise,as defined in Section 285.703,Eonda Statutes
or N
is not a minority-busines s enterprise.as defined in Secdon' 85.?0 .Flarzda.Statute' �
F.S. ' 5., M3 :1 "MLnorit,,busi ss enterprise''means arry sruall business concern as defirrad in subsection(6) see �
belmv)which is organized to euggage in constuercial transactions.-vwhich is doru�ciied in,Florida.and vvhich is at least
1.-peioecrt-o gated by minority person 3a=>7c are Luemben of an insular lar ratia that is of a paaticailaz racial,etlwi.c.,01
gender Miakecup,or national wigin wLiclr has been subjected historically to disparate treatment due to identification in
and ivitL that grroup re chin,2 in,an ruuderrepresentation of comirm-rcial enterprises under the g oup's control.,and atzLo:-
management and daily operaticus are controlled in, such,peseous. .� ar inanity bras Bess enterprise trra� prituarily
is ao.a e the practice of a profession.OwnersLip by a ntincri.ty person does not include ownePship which is the result �
of a trams fey f'OM a neEr minority Person to a related irvare±ate fancily group if the ecnrb;neld
total net asset value of all exceed:S 1 u.ill:on.For piupo+A- s oftins subsection,,the teen
related i .edzate faauil r srp' rrreaztis one or ur.ore children Linder 15 years of age and a Parent of such children.or
the spornse of such Parent resid 2 in the satne pause or living,unit. �--
FS 188.7C,3(6) "Sewall baraaieas"r eacts an,independently owned and,operatedbusiness concern thatemphays 200 or
fe- er permanent fill-time employees and that.toeethel witlr its affiliate:.,has a net morth of riot more that 5 million tV
or ally fur based is this state whi.L,has a S-oll Business.;dmi str ti.0 Sta certification. As aprplickirz to sole
propaietorsl ps.the Si million net worth requirement shall include Lott personal and business irrvastnvents.
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Contractor niav refer te.F.S.?85.-'03 for snore information.
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Contractor Saab-Recipient: 2%1curoe Cotulty
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Print Tam'. EE'I(e ISAACS Printed,Name: CL
Tile: PRESIDENT Title, 01ABDeparunent:
Verified via:
https:/1osd_dms-m^ ,fl:orida.co ?directories
Address: 19�.)60 �'VEF'��EAS HIt�H WAY
DPO Contra t: �
City'St,9r 'ZipSLJGAR1L0 F FED`, FL 3 4
v �
2020
Date: 1 - Pro ecr,Niunber(if alllicable):
Packet Pg. 1044
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D.2.a
FLORIDA KEYS LAND SURVEYING
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
CERTIFICATION REGARDING DEBARMENT.SUSPENSION,
INELIGIBILITY AND VOLUNTARY EXCLUSION-
LOWER TIED COVERED TRANSACTIONS FOR FEDERAL Ala CONTRACTS cn
(Compliance with 2 CFR Parts 980 and 12,h2) �
It ds certified that neither the below identified firm nor its prircipa(s are presently suspended,proposed for debam-er•.t,
declared ineligible.or o untari?y excluded from participation in this transaction bg any federal department or ageru
"Jame of CorrsutxrttConiractor: FLOR1,1D KEYS LAND SURVE�f1I�IC �L� 0
Sy: ERI C ISA C S � � U-
Date: 8-1€-2020 �
Title: PRESIDENT
Instructiors for Certification N
Instructions for Certification-Lower Tier Participants:
='Appboable to all subcontracts,purchase orders and other lower tier transactions requiring prior HJ-apprnaaI or
estimated w cast$25,000 or more-2 CFR Pars 180 and 1200) W
a. By signing and submitting this proposal,the prospective lower t,er as providing the cerific:ation set out below N
b. The certifioaton in this clause is a material representalion of fac.i upon wi-iich reliar.,e was placed when this
transaction was entered mtc.If it is later mete€mined that the prospective Iowaertier part otpan:knowingly �
rendered an erroneous certification,in addition to other remedies avaiiable 14 th=e Federal Government.the
cepartr and.or agency w tth wzhhich this transaction originated may pursue available remedies,including N
suspension.andror debarment.
C. The prospective lower tier participant shall provide immediate writ'eri notice to the person to which ih,rs
proposal is submitted if a.any time the prospective lowiertier part>cipart learns that its certifcation was
erroneous by reason of changed circumstances.
d. The terms'covered trarsadtidn,""debarred,' 'suspended, inerigabie,''"partcipant.""parson,' °"pnro:paL°and
'valunta rily excluded.'as used sn thls clause, are defined in 2 CFR Paris 180 and 12M You may contact the 0
person to whicin this proposal is submitted for asststarce in obtairrng a copy,of arose regu;�atiors.`First°Tier
Covered Transactions".refers to arty covered transactor between a grantee or suograntee of Federal funds >
and a paricipant isuclh as the prime or general oortraci . 'Lawyer Tier Covered Transadtior s"refers to any
covered transact>on under a First Tier Covered Transaction isuch as sub-contracts)."First Tier Participant" 0.
refers to,he participant who has entered into a covered transaotionwith a grantee or suh rartee of Federi 0.
funds ;such as the prime or general contractor)."Lower Ter Participant"refers any participant who has W
entered Vo a cowered transactor wth a First Tier Participant or other Lcweer Tier Participants(such as
subcontractors and suppliers).
e. The prospective is<wertier participant agrees by submitting this proposal that,should the proposed covered
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transaction be entered into, it shalt not krawai hgiy+enter into arty lower tier covered transaction with a person CV
who is debarred,suspended.declared):ineligible or voluntarily excluded from participation in this oovered
transaoton,unless authorized by the department or agency wAh which this transaction originated'. LO
i. Th e prospective icdver tier participant further agrees by submitting this proposal that it swill include this clause N
titled"'Certificatiion Regarding Debarment,Suspension In6lgibility and Voluntary Exclusion-Lower Tier Cy
Covered Transaction:,"without modirfcation,in all lower tr-er covered transactions and it all solicitattors for CL
lower tier covered trarsactians exceeding the,$ .:,BAG threshold. LL
g. P.participant in a covered transaction may rely upon a certification of a prospective partoipart in a lager tier �=
covered transact>on that is rot deba rred,suspended,ineligible,or voluntarily excluded from the covered
transaoton,unless it knows that the certification is erroneous,.fi piarti€"span.is responsible for ensuring that its N
are rot suspended,debarred,or otherMse ineligible to participate in covered transactions.To 0.
principals p- g p F
ePerify the eligibility Hof its principal!.,a s weli.as tine e%lb€lityr of.any lower ber prospective paricdpa nts,each
partir pant may,but�s trot required)to.check the Excluded Parties List System website CL
yhttps:.,`:w .epels gdv.F';r,which is.compliled by the Cereral`;services Administration.
h. Nothing coniamed in the foregoing shall be construed to require establishment of a system of records m order J
to render in good faith the certification required by this clause.The know',�dge and infon-7ation of participant
is not requ;red to exceed that which rs ncrmaily possessed by art prucar•.t person in the ordinary course of
business dealings.
i. Except for transactions authorized under paragraph a of these instruction.,if a particdpant in a covered G)
tra asaction k nowirgly enters.into a towsr tier im ered transactor,will a person who i s suspended.dlebamadn
ineligible,or vc,turtahly excluded from participation in this transaction,in addtor to other remedies ava,dable
to the Federal Government the department or agency with which this transaction originated may pursue �
available remedies,mducmg-suspension andlor deba rment:
Packet Pg. 1045
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D.2.a
FLORIDA KEYS LAND SURVEYING
4�
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(atgmail.com
www.,floridakeyslandsurveying.net
CERTIFICATION FOR DISCLOSURE OF LOBBYING ACTIVITIES ON FEDERAL-AID CONTRACTS
(Comp liance with 49CF , Section 23.100(b) y
The prospective part,,6pant certifies, by signing this certificatfion,that to the best of his or her knowledge �
and belief
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'1.)No federal appropriated funds have been paaid or will be paid by or on behalf of the undersigned,to any
person for influencing or attempting to infwenc,e an officer or employee of any federal agency,a Member
of Congress,an officer of employee of Congress,or an employee of a Member of Congress in connector,
with the awarding of any federal contract,the making of any federal grant,the maM.ng of any federal loan,
the entering into of any cooperative agreement ,and the extension, continuation, renewal,amendment,ar y
modification of any federal contract.grant,• an,or cooperative agrees°ent:. �
112F if any funds other than federal appropriated funds have been paid or vei°I be paid to any person for �
influemmng or attempting to influence an officer or employee of any federa agency.a Member of Congress, y
an officer or emp,oyee of Congress, or an emp ogee of a Member of Congress in connecbon with this >%
federal contract, grant, loan, or cooperative agreernent, the undersigned sha[ complete and submit �
Standard
Form-LLL,"Disclosure of Lobbying Activities', in accordance with its instructions. (n
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This certifrtcaton is a,material representation of fact upon which reliance was placed when this transaction
was made or entered into 'Submission of this cert�hcatt rn is a prerequisite for maM.ng or entering into this
transaction imposed by Section 1352. Tfitle 31, U.S. Code. Any perm who fails to fie the requlred'
certificatfion shall be subject to a civil penalty of not less than S10.000 and not more than$100,000 for each
such faisu,re.
The prospective participant a so agrees by submitting his or her proposal that he or she shall regwre that
the tanguage of this certi catrzon be in6Uded m all lower tier subcontracts.which exceed S100,00u and that
acl such subrecipients shall certify and discose accordingly.
irlarneofContractoriConsultant: FLOFBICAA KEYS LAND SU RIV EYING, LLC
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EE"IC ISAACS (Print(rlanne} sate: P-1T- 02 cCD
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Authorized Signature
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Title:. PRESIDENT
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Packet Pg. 1046
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FLORIDA KEYS LAND SURVEYING
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
DISCLOSURE OF LOBBYING ACTIVITIES Agpfm ved by OPOS
Complete this torn?to Oscbse ronbying activities prrrsu.rant to 31 rt'~C 1352 r, -r ae, cn
ev rsr t r r f lrr dgrr'derr disdosure
1,Type of Federal Actlan 2.Status of Federal Action,' report Type.
a.contract a biWotfe0appi cation irritral filing
b grant b Initial av and l� material change
r,: agrr:ernent t. post-aware r r aterial l rtt�e t rsl .2
d loan year quarter
e loan guarantee date of last report
f loan insuraric
4.Warne and Address of Reporting Entity. 5,if Reporting Entity in No.4 is a Suba tardee,Eater Name �
Prime [:]Subawardee and Address of Prime!
Tier if krrovvn:
C o ng ressiornaI District, it ttrroyv,!n tc Congressional district,riknovin
6.Federal departmentfAgency: 7,Federal Program NamefDescription;
CF A Number, if apprrc°aWe-
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.Federal Action Number, if krrra vir: g.A card A ortnt,if krwa vn: w
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18.a.Name and Address of Lobbying Registrant b.Individuals Performing Services tr tdrrcfrracg address if
(if indivrcaua,(fast(name.first mane 0) rlrffe,r-ent hwi No. I0a)
(last name,first name.P41);
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rn��¢udl ,Giw ,Iv�l lx„aUF cii, +iy^J, tl Mlr.,. W� al,4kle;g title. w
n�l,yr 'lYII,, i.l O,,YI, Ir35:,AfeY Telephone NO 305-394-3699O late 8-17• 20 6
Federal Use Only: Authafized a0a L0001 IRCIPIOdUeIr�n
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Packet Pg. 1047
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FLORIDA KEYS LAND SURVEYING
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
LICENCES AND INSURANCE
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19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(atgmail.com
www.,floridakeyslandsurveying.net
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FLORIDA KEYS LAND SURVEYING
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(atgmail.com
www.,floridakeyslandsurveying.net
Florida Land Surveying LL
1c certified uriderthe provisiortsof y
287 anc1 295.18 t.Fl.er•ida Statutes,for a period from:
10/03/2019 10/03/2021
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CITY OF KEG' WEST, FLORIDA
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Business Tax Receipt LO
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Holder must meet all City zoning and use provisions.
P.O. Box 1409, Key West, Florida 33040 (305) 809-3955
Business Dame FLORIDA KEYS LAND �
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Lic NBR/Class 26984 _I C'
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Issued Date 9/12/2019 '£ � (y
ATTORNEY: PHYSICIAN CAR ER S
PROFESSIONAL
Comments: LAND SHR OR
Restrictions: AG#LB7847 28121
FLORIDA KEYS LAND S1 VEYI 29 "r `: �� �`'' Promi itly displayed.
LLC
PC)BOX 1547 ISAACS, ERIC
KEY WEST, FL 33041
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FLORIDA KEYS LAND SURVEYING
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(atgmail.com
www.,floridakeyslandsurveying.net
CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIEWA`;E IS ISSUED AS A MAT TFR OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER,THIS
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FLORIDA KEYS LAND SURVEYING
19960 OVERSEAS HIGHWAY, SUGARLOAF KEY, FL 33042
PHONE: (305) 394-3690
EMAIL : FKLSemail(jatgmail.com
www.,floridakeyslandsurveying.net
CERTIFICATE OF LIABILITY INSURANCE GATE GIINL"❑6 Y5'P"YI
2,282020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED �
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IMIPORTANT: If the certificate holder is an ADDITIONAL,INSURED,the polrcy(ies)must have ADDITIONAL INSURED provrisions or be endwsed. t8
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PRODUCER ACT
Llbertate Insurance Services,LLB a F. Libeftite Insurances 5Er,vices LLC
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INOUR.'ER(BI..AFFORDING COVERAGE NAM Ar N
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COVERAGES CERTIRICATE NUMBER: 643e3219 REVISION NUMBER:
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CERTIFICATE HOLDER CANCELLATION!
SHOULD ANY OF THE ABOVE DESCRIBED FOLIC'IES BE CANCELLED BEFORE
For Informational Purposes Only THE EXPIRATION DATE THEREOF, NOTICE 44YILL BE DELIVERED IN
199130 Overseas HI Highway A.CCORDANCE'Ia4ITH THE POLIZYPROVIS�IONS.
Sugarloaf Key, FL 304
AlF7HORI2E REPREIEiT.ATruE
Paul R.Hughes
Lr°19186-2015 A4CORN7 CORPORATION. AEI rights reserved.
ArCOIRD 25(201GfO3) The,AC RD name and tongO are registered marks of ACORD Packet Pig. 1052
D.2.b
AGREEMENT FOR
Survey Services
This Agreement ("Agreement") made and entered into this 171h day of November, 2020 by
and between Monroe County, a political subdivision of the State of Florida, whose address is c
1100 Simonton Street, Key West, Florida, 33040, its successors and assigns, hereinafter referred
to as "COUNTY," through the Monroe County Board of County Commissioners ("BOCC"),
AND
Florida Keys Land Surveying, LLC a Corporation of the State of Florida, whose address 19960
Overseas Highway, Sugarloaf Key, Florida 33042 its successors and assigns, hereinafter referred
to as "CONTRACTOR" or "CONSULTANT", y
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WITNESSETH:
WHEREAS, COUNTY desires to employ the professional services of CONTRACTOR
for Survey Services for the Community Development Block Grant- (CDBG) Disaster Recovery
(DR) Voluntary Home Buyout Program (VHBP) and other local, state, federal grant funded
program or other surveying services as needed by the County; and
WHEREAS, CONSULTANT has agreed to provide professional services which shall
include but not be limited to providing Survey Services for the CDBG-DR VHBP and other cV
local, state, and federally grant funded programs or other surveying services as needed by the
County, which services shall collectively be referred to as the "Project";
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements stated herein, and for other good and valuable consideration, the sufficiency of
which is hereby acknowledged, COUNTY and CONSULTANT agree as follows: N
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FORM OF AGREEMENT
ARTICLE 1
1.1 REPRESENTATIONS AND WARRANTIES
By executing this Agreement, CONSULTANT makes the following express representations
and warranties to the COUNTY:
0.
1.1.1 The CONSULTANT shall maintain all necessary licenses, permits or other
authorizations necessary to act as CONSULTANT for the Project until the
CONSULTANT'S duties hereunder have been fully satisfied;
1.1.2 The CONSULTANT has become familiar with the Project, Project site and the local
conditions under which the work is to be completed;
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1.1.3 The CONSULTANT shall prepare all documentation required by this Agreement in
such a manner that they shall be accurate, coordinated and adequate for use in
verifying work completed by CONSULTANT and associated costs and shall be in
conformity and comply with all applicable law, codes and regulations. The
CONSULTANT warrants that the documents prepared as a part of this Agreement will
be adequate and sufficient to document costs in a manner that is acceptable for
reimbursement by government agencies, therefore eliminating any additional cost due
to missing or incorrect information;
1.1.4 The CONSULTANT assumes full responsibility to the extent allowed by law with y
regards to his performance and those directly under his employ.
1.1.5 The CONSULTANT shall document its progress in performing its work under this v
Agreement and report its progress to the County on a monthly basis or upon request
by the County. The monthly reports will include current status and progress and the
expenditure of funds to date. The County will report the Contractor's progress to DEO y
in accordance with the Federally-Funded CDBG-DR Voluntary Home Buyout Program
Subrecipient Agreement.
1.1.6 The CONSULTANT'S services shall be performed as expeditiously as is consistent
with professional skill and care and the orderly progress of the Project. In providing all
services pursuant to this agreement, the CONSULTANT shall abide by all statutes,
ordinances, rules and regulations pertaining to, or regulating the provisions of such
services, including those now in effect and hereinafter adopted. Any violation of said
statutes, ordinances, rules and regulations shall constitute a material breach of this
agreement and shall entitle the Board to terminate this contract immediately upon
delivery of written notice of termination to the CONSULTANT.
1.1.7 At all times and for all purposes under this agreement the CONSULTANT is an
independent contractor and not an employee of the Board of County Commissioners
for Monroe County or the State of Florida. No statement contained in this agreement N
shall be construed so as to find the CONSULTANT or any of his/her employees,
contractors, servants, or agents to be employees of the Board of County
Commissioners for Monroe County or the State of Florida.
1.1.8 The CONSULTANT shall not discriminate against any person on the basis of race,
creed, color, national origin, sex, age, or any other characteristic or aspect which is not
job related, in its recruiting, hiring, promoting, terminating, or any other area affecting
employment under this agreement or with the provision of services or goods under this
agreement.
1.1.9 The effective date of this AGREEMENT shall be November 17, 2020. The term of
the AGREEMENT shall be for a two-year period, unless otherwise terminated as
provided herein. The COUNTY shall have the option of extending the AGREEMENT in
one-year increments for up to two (2) years at the same terms and conditions with
approval of the COUNTY'S governing board. Such extension(s) shall be in the form of
a written Amendment to the AGREEMENT and shall be executed by both parties.
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ARTICLE II
SCOPE OF BASIC SERVICES
2.1 DEFINITION
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CONSULTANT'S Scope of Basic Services consists of those described in Attachment A. The
CONSULTANT will perform for the COUNTY services as described in the individual Task
orders in accordance with the requirements outlined in the Agreement and the specific Task
Order. The Board of County Commissioners hereby authorizes the County Administrator or 2
his designee to execute Task Orders on behalf of the COUNTY.
Specific services will be performed pursuant to individual task orders issued by the County
and agree to by the CONSULTANT. Task Order will contain the specific scope of work, time
schedule, any changes and payment conditions, and additional terms and conditions that are v
applicable to such Task Orders.
Execution of a Task Order by the COUNTY and the CONSULTANT constitutes the COUNTY'S
written authorization to CONSULTANT to proceed with the services described in the Task
Order. The terms and conditions of this Agreement shall apply to each Task Order, except to
the extent expressly modified. When a Task Order is to modify a provision of this Agreement,
the Article of this Agreement to be modified will be specifically reference in the Task Order and
the modification shall be precisely described.
2.2 CORRECTION OF ERRORS, OMISSIONS, DEFICIENCIES
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The CONSULTANT shall, without additional compensation, promptly correct any errors,
omissions, deficiencies, or conflicts in the work product of the CONSULTANT or its
subcontractors, or both.
2.3 NOTICE REQUIREMENT N
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All written correspondence to the COUNTY shall be dated and signed by an authorized
representative of the CONSULTANT. Any notice required or permitted under this agreement
shall be in writing and hand delivered or mailed, postage pre-paid,to the COUNTY by certified
mail, return receipt requested, to the following:
0
Cynthia Guerra
Monroe County Acquisitions Manager
102050 Overseas Highway a,
Key Largo, Florida 33037
And: Mr. Roman Gastesi, Jr.
Monroe County Administrator
1100 Simonton Street, Room 2-205
Key West, Florida 33040
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For the CONSULTANT:
Eric Isaacs
Florida Keys Land Surveying, LLC.
19960 Overseas Highway
Sugarloaf Key, Florida 33042
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ARTICLE III
ADDITIONAL SERVICES
3.1 The services described in this Article III may be provided by the CONSULTANT (which
are set forth below for example purposes only) and are not included in Basic Services.
If requested by the COUNTY they shall be paid for as an addition to the compensation
paid for the Basic Services but should be in accordance with the agreed upon rates
and only if approved by the COUNTY before commencement.
A. Providing services of CONSULTANT for other than the previously listed scope of work
for the Project provided as a part of Basic Services. y
B. Providing any other services not otherwise included in this Agreement or not a
customarily furnished in accordance with generally accepted Survey Services.
C. Providing representation before public bodies in connection with the Project, upon
approval by COUNTY.
If Additional Services are required, such as those listed above, the COUNTY shall issue a
letter requesting and describing the requested services to the CONSULTANT. The
CONSULTANT shall respond with a fee proposal to perform the requested services. Only
after receiving an amendment to the Agreement and a notice to proceed from the
COUNTY, shall the CONSULTANT proceed with the Additional Services.
ARTICLE IV
N
COUNTY'S RESPONSIBILITIES
4.1 The COUNTY shall provide full information regarding requirements for the Project
including physical location of work and any available maps.
4.2 The COUNTY shall designate a representative to act on the COUNTY's behalf with
respect to the Project. The COUNTY or its representative shall render decisions in a
timely manner pertaining to documents submitted by the CONSULTANT in order to
avoid unreasonable delay in the orderly and sequential progress of the
CONSULTANT'S services.
4.3 Prompt written notice shall be given by the COUNTY and its representative to the
CONSULTANT if they become aware of any fault or defect in the Project or non-
conformance with the Agreement Documents. Written notice shall be deemed to have
been duly served if sent pursuant to paragraph 2.3.
0.
4.4 The COUNTY shall furnish the required information and services and shall render
approvals and decisions as expeditiously as necessary for the orderly progress of the
CONSULTANT'S services and work of the contractors or other consultants.
4.5 The COUNTY's review of any documents prepared by the CONSULTANT or its
subcontractors shall be solely for the purpose of determining whether such documents
are generally consistent with the COUNTY's criteria, as, and if, modified. No review of
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such documents shall relieve the CONSULTANT of responsibility for the accuracy,
adequacy, fitness, suitability or coordination of its work product.
4.6 The COUNTY shall provide copies of necessary documents required to complete the
work.
4.7 Any information that may be of assistance to the CONSULTANT that the COUNTY has
immediate access to will be provided as requested.
ARTICLE V
INDEMNIFICATION AND HOLD HARMLESS
The CONSULTANT covenants and agrees to indemnify, hold harmless and defend COUNTY,
its commissioners, officers, employees, agents and servants from any and all claims for bodily
injury, including death, personal injury, and property damage, including damage to property
owned by Monroe County, and any other losses, damages, and expenses of any kind,
including attorney's fees, court costs and expenses, which arise out of, in connection with, or
by reason of services provided by CONSULTANT or its Subcontractor(s) in any tier,
occasioned by the negligence, errors, or other wrongful act or omission of the CONSULTANT,
its Subcontractor(s) in any tier, their officers, employees, servants and agents.
In the event that the completion of the project (to include the work of others) is delayed or ~�
suspended as a result of the CONSULTANT's failure to purchase or maintain the required cV
insurance, the CONSULTANT shall indemnify COUNTY from any and all increased expenses
resulting from such delay. Should any claims be asserted against COUNTY by virtue of any
deficiency or ambiguity in the work product, plans and specifications provided by the
CONSULTANT, the CONSULTANT agrees and warrants that CONSULTANT hold the
County harmless and shall indemnify it from all losses occurring thereby and shall further
defend any claim or action on the COUNTY's behalf. N
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The first ten dollars ($10.00) of remuneration paid to the CONSULTANT is consideration for
the indemnification provided for above. >
The extent of liability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement.
This indemnification shall survive the expiration or earlier termination of the Agreement.
DEO INDEMNIFICATION
To the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold
harmless the Agency (COUNTY), the State of Florida, Department of Economic
Opportunity, and its officers and employees, from liabilities, damages, losses and costs,
including, but not limited to, reasonable attorney's fees, to the extent caused by the
negligence, recklessness or intentional wrongful misconduct of the CONTRACTOR and
persons employed or utilized by the CONTRACTOR in the performance of this Contract.
This indemnification shall survive the termination of this Contract. Nothing contained in
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this paragraph is intended to nor shall it constitute a waiver of the State of Florida and
the Agency's (COUNTY's) sovereign immunity."
ARTICLE VI
PERSONNEL
6.1 PERSONNEL
The CONSULTANT shall assign only qualified personnel to perform any service concerning
the project. At the time of execution of this Agreement, the parties anticipate that the following y
named individuals will perform those functions as indicated:
NAME FUNCTION
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Eric Isaacs Responsible Surveyor in Charge
Matthew Bloomberg Operations Manager
Donald Fletchall Project Manager
Kristie Kajfasz Professional Surveyor Mapper
So long as the individuals named above remain actively employed or retained by the W
CONSULTANT, they shall perform the functions indicated next to their names. If they are
replaced the CONSULTANT shall notify the COUNTY of the change immediately.
ARTICLE VII
COMPENSATION
7.1 PAYMENT SUM
7.1.1 The COUNTY shall pay the CONSULTANT in current funds for the CONSULTANT'S
performance of this Agreement based on rates negotiated and agreed upon and shown
in Attachment A. The maximum amount due to CONTRACTOR shall not in any
event exceed the spending cap in this Agreement, which is $ 40,000.
7.2 PAYMENTS
For its assumption and performances of the duties, obligations and responsibilities set
forth herein, the CONSULTANT shall be paid in accordance with this Agreement and
the individual Task Orders.
(A) If the CONSULTANT'S duties, obligations and responsibilities are materially
changed by amendment to this Agreement after execution of this Agreement,
compensation due to the CONSULTANT shall be equitably adjusted, either
upward or downward;
(B) As a condition precedent for any payment due under this Agreement, the
CONSULTANT shall submit monthly, unless otherwise agreed in writing by the
Packet Pg. 1059
D.2.b
COUNTY, a proper invoice to COUNTY requesting payment for services
properly rendered and reimbursable expenses due hereunder. The
CONSULTANT'S invoice shall describe with reasonable particularity the
service rendered with supporting documentation that is acceptable to the Clerk.
Acceptability to the Clerk is based on generally acceptable accounting
principles, and such laws, rules and regulations as may govern the Clerk
disbursal of funds. The CONSULTANT'S invoice shall be accompanied by such
documentation or data in support of expenses for which payment is sought at
the COUNTY may require, including but not limited to back up documentation
sufficient for reimbursement of expenses by Florida Department of Economic y
Opportunity, U.S. Department of Housing and Urban Development or other
governmental agencies.
(C) Payment shall be made pursuant to the Local Government Prompt Payment
Act, 218.70, Florida Statutes
7.3 REIMBURSABLE EXPENSES
"Fully Loaded Hourly" Rates shall be inclusive of all reimbursable expenses, including
travel.
If"Hourly Rates" are used reimbursement for expenses may be allowed as follows:
Reimbursable expenses include expenses incurred by the CONSULTANT in the <
interest of the project, such as:
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Cost of reproducing maps or drawings or other materials used in performing the
scope of services; and Postage and handling of reports;
7.4 BUDGET
7.4.1 The CONSULTANT may not be entitled to receive, and the COUNTY is not
obligated to pay, any fees or expenses in excess of the amount budgeted for this
contract in each fiscal year (October 1 - September 30) by COUNTY's Board of
County Commissioners. The budgeted amount may only be modified by an
affirmative act of the COUNTY's Board of County Commissioners.
7.4.2 The COUNTY's performance and obligation to pay under this Agreement is
contingent upon an annual appropriation by the Board of County Commissioners
and the approval of the Board members at the time of contract initiation and its
duration.
ARTICLE VIII
0.
INSURANCE
8.1 The CONSULTANT shall obtain insurance as specified and maintain the required
insurance at all times that this Agreement is in effect. In the event the completion of
the project (to include the work of others) is delayed or suspended as a result of the
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CONSULTANT'S failure to purchase or maintain the required insurance, the
CONSULTANT shall indemnify the COUNTY from any and all increased expenses
resulting from such delay.
8.2 The coverage provided herein shall be provided by an insurer with an A.M. Best rating
of VI or better, that is licensed to business in the State of Florida and that has an agent
for service of process within the State of Florida. The coverage shall contain an
endorsement providing sixty (60) days' notice to the COUNTY prior to any cancellation
of said coverage. Said coverage shall be written by an insurer acceptable to the
COUNTY and shall be in a form acceptable to the COUNTY.
8.3 CONSULTANT shall obtain and maintain the following policies:
A. Workers' Compensation insurance as required by the State of Florida, sufficient to
respond to Florida Statute 440.
B. Employers Liability Insurance with limits of $1,000,000 per Accident, $1,000,000
Disease, policy limits, $1,000,000 Disease each employee.
C. Comprehensive business automobile and vehicle liability insurance covering
claims for injuries to members of the public and/or damages to property of others
arising from use of motor vehicles, including onsite and offsite operations, and
owned, hired or non- owned vehicles, with Five Million Dollars ($5,000,000.00)
combined single limit and Five Million Dollars ($5,000,000.00) annual aggregate. --
cv
D. Commercial general liability, including Personal Injury Liability, covering claims for n,
injuries to members of the public or damage to property of others arising out of any
covered act or omission of the CONSULTANT or any of its employees, agents or
subcontractors or subcontractors, including Premises and/or Operations, Products
and Completed Operations, Independent Contractors; Broad Form Property
Damage and a Blanket Contractual Liability Endorsement with Five Million Dollars
($5,000,000) per occurrence and annual aggregate.
An Occurrence Form policy is preferred. If coverage is changed to or provided on
a Claims Made policy, its provisions should include coverage for claims filed on or
after the effective date of this contract. In addition, the period for which claims may
be reported must extend for a minimum of 48 months following the termination or c
expiration of this contract.
E. COUNTY shall be named as an additional insured with respect to CONSULTANT'S
liabilities hereunder in insurance coverages identified in Paragraphs C and D.
F. CONSULTANT shall require its subcontractors to be adequately insured at least to
the limits prescribed above, and to any increased limits of CONSULTANT if so
0.
required by COUNTY during the term of this Agreement. COUNTY will not pay for
increased limits of insurance for subcontractors.
G. CONSULTANT shall provide to the COUNTY certificates of insurance or a copy of
all insurance policies including those naming the COUNTY as an additional
insured. The COUNTY reserves the right to require a certified copy of such policies
9
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D.2.b
upon request.
H. If the CONSULTANT participates in a self-insurance fund, a Certificate of Insurance
will be required. In addition, the CONSULTANT may be required to submit updated
financial statements from the fund upon request from the COUNTY.
I. The State of Florida shall be furnished with a certificate of insurance, which shall
provide that such insurance shall not be changed or canceled, without ten days
prior written notice to the State of Florida. Certificates of Insurance shall be
delivered to the State of Florida prior to the commencement of the agreement. THE y
POLICY SHALL LIST THE STATE OF FLORIDA AS CO-INSURED OR
ADDITIONAL INSURED.
ARTICLE IX
MISCELLANEOUS
9.1 SECTION HEADINGS
0
Section headings have been inserted in this Agreement as a matter of convenience of >
reference only, and it is agreed that such section headings are not a part of this
0.
Agreement and will not be used in the interpretation of any provision of this Agreement.
9.2 OWNERSHIP OF THE PROJECT DOCUMENTS cv
cv
The documents prepared by the CONSULTANT for this Project belong to the COUNTY
and may be reproduced and copied without acknowledgement or permission of the
CONSULTANT.
9.3 SUCCESSORS AND ASSIGNS
0
The CONSULTANT shall not assign or subcontract its obligations under this
agreement, except in writing and with the prior written approval of the Board of County
Commissioners for Monroe County and the CONSULTANT, which approval shall be
subject to such conditions and provisions as the Board may deem necessary. This
paragraph shall be incorporated by reference into any assignment or subcontract and ca
any assignee or subcontractor shall comply with all of the provisions of this agreement.
Subject to the provisions of the immediately preceding sentence, each party hereto
binds itself, its successors, assigns and legal representatives to the other and to the
successors, assigns and legal representatives of such other party.
DEO directs that the Contractor or Sub-recipient/Monroe County shall not assign or
transfer any interest in this Agreement without the prior written consent of the
Grantee/DEO thereto; provided, however, that claims for money due or to become due
to the contractors from the Grantee/DEO under this contract may be assigned to a
bank, trust company, or other financial institution without such approval. Notice of any
such assignment or transfer shall be furnished promptly to the Grantee/DEO.
9.4 NO THIRD-PARTY BENEFICIARIES
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D.2.b
Nothing contained herein shall create any relationship, contractual or otherwise, with
or any rights in favor of, any third party.
9.5 TERMINATION
A. In the event that the CONSULTANT shall be found to be negligent in any aspect of
service, the COUNTY shall have the right to terminate this agreement after five (5)
days' written notification to the CONSULTANT.
B. Either of the parties hereto may cancel this Agreement without cause by giving the
other party thirty (30) days written notice of its intention to do so.
C. Termination for Cause and Remedies: In the event of breach of any contract terms,
the COUNTY retains the right to terminate this Agreement. The COUNTY may
also terminate this agreement for cause with CONTRACTOR should
CONTRACTOR fail to perform the covenants herein contained at the time and in
the manner herein provided. In the event of such termination, prior to termination,
the COUNTY shall provide CONTRACTOR with five (5) calendar days' notice and
provide the CONTRACTOR with an opportunity to cure the breach that has
occurred. If the breach is not cured, the Agreement will be terminated for cause.
If the COUNTY terminates this agreement with the CONTRACTOR, COUNTY shall
pay CONTRACTOR the sum due the CONTRACTOR under this agreement prior
to termination, unless the cost of completion to the COUNTY exceeds the funds --
remaining in the contract; however, the COUNTY reserves the right to assert and
seek an offset for damages caused by the breach. In addition, the COUNTY n,
reserves all rights available to recoup monies paid under this Agreement, including
the right to sue for breach of contract and including the right to pursue a claim for
violation of the COUNTY's False Claims Ordinance, located at Section 2-721 et al.
of the Monroe County Code.
D. Termination for Convenience: The COUNTY may terminate this Agreement for
convenience, at any time, upon one thirty (30) days' notice to CONTRACTOR. If
the COUNTY terminates this agreement with the CONTRACTOR, COUNTY shall
pay CONTRACTOR the sum due the CONTRACTOR under this agreement prior
to termination, unless the cost of completion to the COUNTY exceeds the funds
remaining in the contract. c
E. For Contracts of any amount, if the County determines that the
Contractor/Consultant has submitted a false certification under Section 287.135(5),
Florida Statutes or has been placed on the Scrutinized Companies that Boycott
Israel List, or is engaged in a boycott of Israel, the County shall have the option of
(1) terminating the Agreement after it has given the Contractor/Consultant written
notice and an opportunity to demonstrate the agency's determination of false
certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2)
maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes,
are met.
For Contracts of $1,000,000 or more, if the County determines that the
Contractor/Consultant submitted a false certification under Section 287.135(5),
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D.2.b
Florida Statutes, or if the Contractor/Consultant has been placed on the
Scrutinized Companies with Activities in the Sudan List, the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List, or been
engaged in business operations in Cuba or Syria, the County shall have the option
of (1) terminating the Agreement after it has given the Contractor/Consultant
written notice and an opportunity to demonstrate the agency's determination of
false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes,
or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida
Statutes, are met.
F. Termination of Federal Award
The Federal award may be terminated in whole or in part as follows: v
(1) By the Federal awarding agency or the State of Florida, if a Contractor
or Sub-recipient fails to comply with the terms and conditions of a Federal
award; y
(2) By the Federal awarding agency or the State of Florida for cause;
(3) By the Federal awarding agency or the State of Florida with the consent
of the Contractor or Sub-recipient, in which case the two parties must agree
upon the termination conditions, including the effective date and, in the case 0
of partial termination, the portion to be terminated; or
(4) By the Contractor or Sub-recipient upon sending to the Federal awarding
agency or the State of Florida written notification setting forth the reasons
for such termination, the effective date, and, in the case of partial
termination, the portion to be terminated. However, if the Federal awarding
agency or State of Florida determines in the case of partial termination that
the reduced or modified portion of the Federal award or sub-award will not
accomplish the purposes for which the Federal award was made, the
Federal awarding agency or State of Florida may terminate the Federal
award in its entirety.
When a Federal awarding agency terminates a Federal award prior to the end of .N
the period of performance due to the Contractor or Sub-recipient 's material failure
to comply with the Federal award terms and conditions, the Federal awarding
agency must report the termination to the OMB-designated integrity and
performance system accessible through SAM.
(1) The information required under paragraph (b) of this section is not to be
reported to designated integrity and performance system until the
Contractor or Sub-recipient either—
(i) Has exhausted its opportunities to object or challenge the
decision, see §200.341 Opportunities to object, hearings and
appeals; or
(ii) Has not, within 30 calendar days after being notified of the
termination, informed the Federal awarding agency that it intends to
appeal the Federal awarding agency's decision to terminate.
(2) If a Federal awarding agency, after entering information into the
designated integrity and performance system about a termination,
subsequently: ..
(i) Learns that any of that information is erroneous, the Federal
awarding agency must correct the information in the system within
three business days;
(ii) Obtains an update to that information that could be helpful to
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D.2.b
other Federal awarding agencies, the Federal awarding agency is
strongly encouraged to amend the information in the system to
incorporate the update in a timely way.
(3) Federal awarding agencies, shall not post any information that will be
made publicly available in the non-public segment of designated integrity
and performance system that is covered by a disclosure exemption under
the Freedom of Information Act. If the Contractor or Sub-recipient asserts
within seven calendar days to the Federal awarding agency who posted the
information, that some of the information made publicly available is covered
by a disclosure exemption under the Freedom of Information Act, the y
Federal awarding agency who posted the information must remove the
posting within seven calendar days of receiving the assertion. Prior to
reposting the releasable information, the Federal agency must resolve the v
issue in accordance with the agency's Freedom of Information Act
procedures.
(c) When a Federal award is terminated or partially terminated, both the Federal y
awarding agency or State of Florida and the Contractor or Sub-recipient remain
responsible for compliance with the requirements in 2 CFR 200.343 Closeout and
2 CFR 200.344 Post-closeout adjustments and continuing responsibilities.
References: (2 CFR 200.339; 78 FR 78608, Dec. 26, 2013, as amended at 80 FR 0
43309, July 22, 2015)
9.6 CONTRACT DOCUMENTS
This contract consists of the Proposal Statement, any addenda,the Form of Agreement
(Articles I-IX), the CONSULTANT'S response to the RFP, the documents referred to in cv
the Form of Agreement as a part of this Agreement, and attachments A-Scope of
Services and—Pricing- Compensation and Rates, and modifications made after
execution by written amendment. In the event of any conflict between any of the
Contract documents, the one imposing the greater burden on the CONSULTANT will
control.
0
9.7 PUBLIC ENTITIES CRIMES
A person or affiliate who has been placed on the convicted vendor list following a 2
conviction for public entity crime may not submit a bid on contracts to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit
bids on leases of real property to public entity, may not be awarded or perform work
as a contractor, supplier, subcontractor, or CONSULTANT under a contract with any a,
public entity, and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY
TWO for a period of 36 months from the date of being placed on the convicted vendor
list.
By signing this Agreement, CONSULTANT represents that the execution of this
Agreement will not violate the Public Entity Crimes Act (Section 287.133, Florida
Statutes). Violation of this section shall result in termination of this Agreement and
recovery of all monies paid hereto and may result in debarment from COUNTY's
competitive procurement activities.
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D.2.b
In addition to the foregoing, CONSULTANT further represents that there has been no
determination, based on an audit, that it or any subcontractor has committed an act
defined by Section 287.133, Florida Statutes, as a "public entity crime" and that it has
not been formally charged with committing an act defined as a "public entity crime"
regardless of the amount of money involved or whether CONUSULTANT has been
placed on the convicted vendor list.
CONSULTANT will promptly notify the COUNTY if it or any subcontractor or
CONSULTANT is formally charged with an act defined as a "public entity crime" y
or has been placed on the convicted vendor list.
9.8 MAINTENANCE AND RETENTION OF RECORDS, ACCESS TO RECORDS AND y
RIGHT TO AUDIT
CONSULTANT shall maintain all books, records, and documents directly pertinent to y
performance under this Agreement in accordance with generally accepted accounting
principles consistently applied. Records shall be retained for a period of ten years from
the termination of this agreement or for a period of Three(3)years from the submission
of the final expenditure report as per 24 CFR §570.502(a)(7)(ii) and 2 CFR 200.333, 0
whichever is greater. (See below Record Retention Requirements). Any audit working
papers must be available upon request for a period of six (6) years from the date DEO
issues the final closeout of the Federally Funded CDBG-DR Voluntary Home Buyout
Program Subrecipient Agreement, unless it is extended by DEO. Each party to this <
Agreement or its authorized representatives shall have reasonable and timely access
to such records of each other party to this Agreement for public records purposes
during the term of the Agreement and for four years following the termination of this
Agreement. If an auditor employed by the COUNTY or Clerk determines that monies
paid to CONSULTANT pursuant to this Agreement were spent for purposes not
authorized by this Agreement, or were wrongfully retained by the CONSULTANT, the
CONSULTANT shall repay the monies together with interest calculated pursuant to .N
Sec. 55.03, of the Florida Statutes, running from the date the monies were paid by the
COUNTY.
Record Retention Requirements: In accordance with 2 CFR 200.333, the Contractor
agrees financial records, supporting documents, statistical records, and all other
Contractor records pertinent to a Federal award shall be retained for a period of three
years from the date of submission of the final expenditure report or, for Federal awards
that are renewed quarterly or annually, from the date of the submission of the quarterly
or annual financial report, respectively, as reported to the Federal awarding agency or
the State of Florida in the case of a sub-recipient. Federal awarding agencies and the
State of Florida may not impose any other record retention requirements upon
Contractor. The only exceptions are the following:
a) If any litigation, claim, or audit is started before the expiration of the 3-year period,
the records must be retained until all litigation, claims, or audit findings involving
the records have been resolved and final action taken.
b) When the Contractor or Sub-recipient/County is notified in writing by the Federal
awarding agency, cognizant agency for audit, oversight agency for audit, cognizant
agency for indirect costs, or State of Florida to extend the retention period.
c) Records for real property and equipment acquired with Federal funds must be
retained for three years after final disposition.
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D.2.b
d) When records are transferred to or maintained by the Federal awarding agency or
the State of Florida, the 3-year retention requirement is not applicable to the
Contractor or Sub-recipient. Reference:
Access to Records: The Consultant/Contractor agrees that the Federal awarding
agency, Inspector General, the Comptroller General of the United States, and the State
of Florida, or any of their authorized representatives, have the right of access to any
documents, papers, or other records of the Consultant/Contractor or Sub-
recipient/Monroe County which are pertinent to the Federal award, in order to make
audits, examinations, excerpts, and transcripts. The right also includes timely and y
reasonable access to the Contractor or Sub-recipient's personnel for the purpose of
interview and discussion related to such documents in accordance with 2 CFR 200.336
Right to Audit
Availability of Records. The records of the parties to this Agreement relating to the y
Project, which shall include but not be limited to accounting records (hard copy, as well
as computer readable data if it can be made available; subcontract files (including
proposals of successful and unsuccessful bidders, bid recaps, bidding instructions,
bidders list, etc. as applicable); original estimates; estimating work sheets;
correspondence; change order files (including documentation covering negotiated
settlements); back charge logs and supporting documentation; general ledger entries
detailing cash and trade discounts earned, insurance rebates and dividends; any other
supporting evidence deemed necessary by County or the Monroe County Office of the
Clerk of Court and Comptroller (hereinafter referred to as "County Clerk") to
substantiate charges related to this agreement, and all other agreements, sources of cv
information and matters that may in County's or the County Clerk's reasonable
judgment have any bearing on or pertain to any matters, rights, duties or obligations
under or covered by any contract document (all foregoing hereinafter referred to as
"Records") shall be open to inspection and subject to audit and/or reproduction by
County's representative and/or agents or the County Clerk. County or County Clerk
may also conduct verifications such as, but not limited to, counting employees at the N
job site, witnessing the distribution of payroll, verifying payroll computations, overhead c
computations, observing vendor and supplier payments, miscellaneous allocations,
special charges, verifying information and amounts through interviews and written
confirmations with employees, Subcontractors, suppliers, and contractors'
representatives. All records shall be kept for ten (10) years after Final Completion of
the Project. The County Clerk possesses the independent authority to conduct an audit
of Records, assets, and activities relating to this Project. If any auditor employed by
the Monroe County or County Clerk determines that monies paid to Contractor
pursuant to this Agreement were spent for purposes not authorized by this Agreement,
the Contractor shall repay the monies together with interest calculated pursuant to
Section 55.03, F.S., running form the date the monies were paid to Contractor. The
right to audit provisions survives the termination of expiration of this Agreement.
CL
9.9 GOVERNING LAW,VENUE, INTERPRETATION, COSTS, AND FEES
This Agreement shall be governed by and construed in accordance with the laws of
the State of Florida applicable to contracts made and to be performed entirely in the
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D.2.b
State. In the event that any cause of action or administrative proceeding is instituted
for the enforcement or interpretation of this Agreement, COUNTY and CONSULTANT
agree that venue shall lie in the 161h Judicial Circuit, Monroe County, Florida, in the
appropriate court or before the appropriate administrative body. This agreement shall
not be subject to arbitration. Mediation proceedings initiated and conducted pursuant
to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and
usual and customary procedures required by the circuit court of Monroe County.
9.10 UNCONTROLLABLE CIRCUMSTANCES
Any delay or failure of either Party to perform its obligations under this Agreement will
be excused to the extent that the delay or failure was caused directly by an event
beyond such Party's control, without such Party's fault or negligence and that by its y
nature could not have been foreseen by such Party or, if it could have been foreseen,
was unavoidable: (a) acts of God; (b) flood, fire, earthquake, explosion, tropical storm,
hurricane or other declared emergency in the geographic area of the Project; (c) war,
invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot, or
other civil unrest in the geographic area of the Project; (d) government order or law in
the geographic area of the Project; (e) actions, embargoes, or blockades in effect on
or after the date of this Agreement; (f) action by any governmental authority prohibiting c
work in the geographic area of the Project;(each, a "Uncontrollable Circumstance").
CONTRACTOR'S financial inability to perform, changes in cost or availability of
materials, components, or services, market conditions, or supplier actions or contract
disputes will not excuse performance by Contractor under this Section. Contractor shall <
give County written notice within Five (5) days of any event or circumstance that is
reasonably likely to result in an Uncontrollable Circumstance, and the anticipated
duration of such Uncontrollable Circumstance. Contractor shall use all diligent efforts
to end the Uncontrollable Circumstance, ensure that the effects of any Uncontrollable
Circumstance are minimized and resume full performance under this Agreement. The
County will not pay additional cost as a result of an Uncontrollable Circumstance. The
Contractor may only seek a no cost Change Order for such reasonable time as the
Owners Representative may determine.
0
9.11 SEVERABILITY
If any term, covenant, condition or provision of this Agreement (or the application
thereof to any circumstance or person) shall be declared invalid or unenforceable to
any extent by a court of competent jurisdiction, the remaining terms, covenants, ca
conditions and provisions of this Agreement, shall not be affected thereby; and each
remaining term, covenant, condition and provision of this Agreement shall be valid and
shall be enforceable to the fullest extent permitted by law unless the enforcement of
the remaining terms, covenants, conditions and provisions of this Agreement would
prevent the accomplishment of the original intent of this Agreement. The COUNTY and
CONSULTANT agree to reform the Agreement to replace any stricken provision with
a valid provision that comes as close as possible to the intent of the stricken provision. CL
9.12 ATTORNEYS FEES AND COSTS
The COUNTY and CONSULTANT agree that in the event any cause of action or
administrative proceeding is initiated or defended by any party relative to the
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D.2.b
enforcement or interpretation of the Agreement, the prevailing party shall be entitled to
reasonable attorney's fees and court costs, as an award against the non-prevailing
party, and shall include attorney's fees and courts costs in appellate proceedings.
9.13 BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and
inure to the benefit of the COUNTY and CONSULTANT and their respective legal
representatives, successors, and assigns.
9.14 AUTHORITY
Each party represents and warrants to the other that the execution, delivery and y
performance of this Agreement have been duly authorized by all necessary County
and corporate action, as required by law.
9.15 CLAIMS FOR FEDERAL OR STATE AID
CONSULTANT and COUNTY agree that each shall be, and is, empowered to apply
for, seek, and obtain federal and state funds to further the purpose of this Agreement. 0
Any additional conditions imposed as a result of funding that effect the Project will be 0)
provided to each party.
9.16 ADJUDICATION OF DISPUTES OR DISAGREEMENTS, DIRECTIVE BY DEO ON <
BREACHES AND DISPUTE RESOLUTION
cv
COUNTY and CONSULTANT agree that all disputes and disagreements shall be
attempted to be resolved by meet and confer sessions between representatives of
each of the parties. The CONSULTANT and COUNTY staff shall try to resolve the
claim or dispute with meet and confer sessions. Subject to the Directive by DEO on
Breaches and Dispute Resolution below, if the issue or issues are still not resolved to
the satisfaction of the parties, then any party shall have the right to seek such relief or
remedy as may be provided by this Agreement or by Florida law. This Agreement is
not subject to arbitration. Any claim or dispute that the parties cannot resolve shall be
decided by the Circuit Court, 16th Judicial Circuit, Monroe County, Florida. This
provision does not negate or waive the provisions of paragraph 9.5 concerning
termination or cancellation.
Directive by DEO on Breaches and Dispute Resolution
(a) Disputes - Disputes arising in the performance of this Contract which are not
resolved by agreement of the parties shall be decided in writing by the authorized
representative of the State of Florida Department of Capital Planning and Resiliency's
Administrator or designee. This decision shall be final and conclusive unless within [ten
(10)] calendar days from the date of receipt of its copy, the Contractor or Sub-recipient
mails or otherwise furnishes a written appeal to Administrator or designee. In 0.
connection with any such appeal, the Contractor or Sub-recipient/County shall be
afforded an opportunity to be heard and to offer evidence in support of its position. The
decision of Administrator or designee shall be binding upon the Contractor or Sub-
recipient/County and the Contractor or Sub-recipient/County shall abide by the
decision.
(b) Performance During Dispute - Unless otherwise directed by to the State of Florida
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D.2.b
Department of Capital Planning and Resiliency, Contractor or Sub-recipient/County
shall continue performance under this Contract while matters in dispute are being
resolved.
(c) Claims for Damages - Should either party to the Contract suffer injury or damage
to person or property because of any act or omission of the party or of any of his
employees, agents or others for whose acts he is legally liable, a claim for damages
therefor shall be made in writing to such other party within a reasonable time after the
first observance of such injury of damage.
(d) Remedies - Unless this contract provides otherwise, all claims, counterclaims,
disputes and other matters in question between the State of Florida Department of y
economic opportunity and the Contractor or Sub-recipient arising out of or relating to
this agreement or its breach will be decided by arbitration in the State of Florida
Department of economic opportunity if the parties mutually agree, or in a court of v
competent jurisdiction within the State in which the State of Florida Department of
economic opportunity is located.
(e) Rights and Remedies - The duties and obligations imposed by the Contract
Documents and the rights and remedies available thereunder shall be in addition to
and not a limitation of any duties, obligations, rights and remedies otherwise imposed
or available by law. No action or failure to act by the State of Florida Department of
Capital Planning and Resiliency, Sub-Recipient/County or Contractor shall constitute 0
a waiver of any right or duty afforded any of them under the Contract, nor shall any
such action or failure to act constitute an approval of or acquiescence in any breach
thereunder, except as may be specifically agreed in writing.
References: 49 CFR Part 18
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9.17 COOPERATION
cv
In the event any administrative or legal proceeding is instituted against either party
relating to the formation, execution, performance, or breach of this Agreement,
COUNTY and CONSULTANT agree to participate, to the extent required by the other
party, in all proceedings, hearings, processes, meetings, and other activities related to N
the substance of this Agreement or provision of the services under this Agreement.
COUNTY and CONSULTANT specifically agree that no party to this Agreement shall
be required to enter into any arbitration proceedings related to this Agreement.
9.18 NONDISCRIMINATION/EQUAL EMPLOYMENT OPPORTUNITY
c
CONTRACTOR and COUNTY agree that there will be no discrimination against any y
person, and it is expressly understood that upon a determination by a court of
competent jurisdiction that discrimination has occurred, this Agreement automatically
terminates without any further action on the part of any party, effective the date of the
court order. CONTRACTOR or COUNTY agrees to comply with all Federal and Florida
statutes, and all local ordinances, as applicable, relating to nondiscrimination. These
include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352)
which prohibits discrimination on the basis of race, color or national origin; 2) Title IX
of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-
1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the
Rehabilitation Act of 1973, as amended (20 USC s. 794),which prohibits discrimination
on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42
USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5) The Drug
Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to
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D.2.b
nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse
and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as
amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7)
The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and
290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient
records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; 9)
The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as may be
amended from time to time, relating to nondiscrimination on the basis of disability; 10)
Monroe County Code Chapter 14, Article II, which prohibits discrimination on the basis y
of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity
or expression, familial status or age; familial status or age; 11) Florida Civil Rights Act,
as amended, Chapter 760, Florida Statutes; 12) Section 109 of title 1 of the Housing v
and Community Development Act of 1974 (Title I) (42 U.S.C. 5309); and 13) Any other
nondiscrimination provisions in any Federal or state statutes which may apply to the
parties to, or the subject matter of, this Agreement. y
0
During the performance of this Agreement, the CONTRACTOR, in accordance with
Equal Employment Opportunity(30 Fed. Reg. 12319, 12935, 3 C.F.R. Part, 1964-1965
Comp., p. 339), as amended by Executive Order 11375, Amending Executive Order 0
11246 Relating to Equal Employment Opportunity, and implementing regulations at
41 C.F.R. Part 60(Office of Federal Contract Compliance Programs, Equal Employment
Opportunity, Department of Labor). See 2 C.F.R. Part 200, Appendix II, ¶ C, agrees
as follows:
1) The contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, gender
identity, or national origin. The contractor will take affirmative action to ensure that
applicants are employed, and that employees are treated during employment,
without regard to their race, color, religion, sex, sexual orientation, gender identity,
or national origin. Such action shall include, but not be limited to the following: .N
Employment, upgrading, demotion, or transfer, recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The contractor agrees to post in
conspicuous places, available to employees and applicants for employment,
notices to be provided by the contracting officer setting forth the provisions of this
nondiscrimination clause.
2) The contractor will, in all solicitations or advertisements for employees placed by
or on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual
orientation, gender identity, or national origin.
3) The contractor will not discharge or in any other manner discriminate against any
employee or applicant for employment because such employee or applicant has 0.
inquired about, discussed, or disclosed the compensation of the employee or
applicant or another employee or applicant. This provision shall not apply to
instances in which an employee who has access to the compensation information
of other employees or applicants as a part of such employee's essential job
functions discloses the compensation of such other employees or applicants to
individuals who do not otherwise have access to such information, unless such
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disclosure is in response to a formal complaint or charge, in furtherance of an
investigation, proceeding, hearing, or action, including an investigation conducted
by the employer, or is consistent with the contractor's legal duty to furnish
information.
4) The contractor will send to each labor union or representative of workers with which
it has a collective bargaining agreement or other contract or understanding, a notice
to be provided by the agency contracting officer, advising the labor union or
workers' representative of the contractor's commitments under section 202 of
Executive Order 11246 of September 24, 1965, and shall post copies of the notice y
in conspicuous places available to employees and applicants for employment.
5) The contractor will comply with all provisions of Executive Order 11246 of v
September 24, 1965, and of the rules, regulations, and relevant orders of the
Secretary of Labor.
6) The contractor will furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by the rules, regulations, and orders of the
Secretary of Labor, or pursuant thereto, and will permit access to his books,
records, and accounts by the contracting agency and the Secretary of Labor for 0
purposes of investigation to ascertain compliance with such rules, regulations, and
orders.
7) In the event of the contractor's non-compliance with the nondiscrimination clauses
of this contract or with any of such rules, regulations, or orders, this contract may
be canceled, terminated or suspended in whole or in part and the contractor may
be declared ineligible for further Government contracts in accordance with
procedures authorized in Executive Order 11246 of September 24, 1965, and such
other sanctions may be imposed and remedies invoked as provided in Executive
Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary
of Labor, or as otherwise provided by law.
8) The Contractor will include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1)through (7) in every subcontract
or purchase order unless exempted by rules, regulations, or orders of the Secretary
of Labor issued pursuant to section 204 of Executive Order 11246 of September
24, 1965, so that such provisions will be binding upon each subcontractor or
vendor. The Contractor will take such action with respect to any subcontract or
purchase order as the administering agency may direct as a means of enforcing
such provisions, including sanctions for non-compliance; provided, however, that
in the event a contractor becomes involved in, or is threatened with, litigation with
a subcontractor or vendor as a result of such direction by the administering agency
the contractor may request the United States to enter into such litigation to protect
the interests of the United States.
In accordance with the subrecipient Agreement with DEO the following equal
employment opportunity and civil right requirements apply:
a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil
Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. §
5332, the Contractor agrees to comply with all applicable equal employment opportunity
requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal
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Contract Compliance Programs, Equal Employment Opportunity, Department of
Labor," 41 C.F.R. Parts 60 et seq ., (which implement Executive Order No. 11246,
"Equal Employment Opportunity," as amended by Executive Order No. 11375,
"Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42
U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders,
regulations, and Federal policies that may in the future affect construction activities
undertaken in the course of the Project. The Contractor agrees to take affirmative action
to ensure that applicants are employed, and that employees are treated during
employment,without regard to their race, color, creed, national origin, sex, or age. Such
action shall include, but not be limited to, the following: employment, upgrading, y
demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates
of pay or other forms of compensation; and selection for training, including
apprenticeship. In addition, the Contractor agrees to comply with any implementing v
requirements HUD may issue.
b) Age - In accordance with section 4 of the Age Discrimination in Employment Act
of 1967, as amended, 29 U.S.C. § § 623 and Federal transit law at 49 U.S.C. § 53327
the Contractor agrees to refrain from discrimination against present and prospective
employees for reason of age. In addition, the Contractor agrees to comply with any
implementing requirements HUD may issue.
c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, 0
as amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply with the
requirements of U.S. Equal Employment Opportunity Commission, "Regulations to
Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29
C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the <
Contractor agrees to comply with any implementing requirements HUD may issue.
(References: Executive Order 11246 September 24, 1965 as amended by Executive
Order 11375 of October 13, 1967, and as supplemented in Department of Labor
regulations 41 CFR chapter 60)
d) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended,
42 U.S.C. §2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42
U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § .N
12132, and Federal transit law at 49 U.S.C. § 5332, the Contractor or Sub-recipient
agrees that it will not discriminate against any employee or applicant for employment
because of race, color, creed, national origin, sex, age, or disability. In addition, the
Contractor or Sub-recipient agrees to comply with applicable Federal implementing
regulations and other implementing requirements HUD may issue.
e) The Contractor or Sub-recipient agrees to comply with the non-discrimination in
employment and contracting opportunities laws, regulations, and executive orders
referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable
non-discrimination provisions in Section 109 of the HCDA are still applicable.
f) The Contractor or Sub-recipient agrees to comply with Title VI of the Civil Rights Act
of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section
104(b) and Section 109 of Title I of the Housing and Community Development Act of
1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063,
and Executive Order 11246 as amended by Executive Orders 11375, 114787 12107
and 12086.
(References: 29 U.S.C. § 6237 42 U.S.C. § 20007 42 U.S.C. § 61027 42 U.S.C. §
12112742 U.S.C. § 121327 49 U.S.C. § 53327 29 CFR Part 1630, 41 CFR Parts 60 et
seq.)
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9.19 COVENANT OF NO INTEREST
CONSULTANT and COUNTY covenant that neither presently has any interest, and
shall not acquire any interest, which would conflict in any manner or degree with its
performance under this Agreement, and that only interest of each is to perform and
receive benefits as recited in this Agreement.
c
9.20 CODE OF ETHICS/ CONFLICT OF INTEREST
COUNTY agrees that officers and employees of the COUNTY recognize and will be
required to comply with the standards of conduct for public officers and employees as
delineated in Section 112.313, Florida Statutes, regarding, but not limited to,
solicitation or acceptance of gifts; doing business with one's agency; unauthorized
compensation; misuse of public position, conflicting employment or contractual
relationship; and disclosure or use of certain information. v
0
CONTRACTOR/CONSULTANT certifies that there is no present conflict of interest,
and that CONTRACTOR/CONSULTANT has no knowledge of any conflict of interest.
CONTRACTOR/CONSULTANT are expected to safeguard their ability to make 0
objective, fair, and impartial decisions when performing work for the COUNTY, and
therefore may not accept benefits of any sort under circumstances in which it could be
inferred by a reasonable observer that the benefit was intended to influence a pending
or future decision of theirs, or to reward a past decision. Consultants performing work
for the COUNTY should avoid any conduct (whether in the context of business,
financial, or social relationships) which might undermine the public trust, whether or
not that conduct is unethical or lends itself to the appearance of ethical impropriety.
CONTRACTOR/CONSULTANT agrees not to solicit or accept gratuities, unwarranted
privileges or exemptions,favors, or anything of value from any firm under consideration
for an agreement associated with the Project, and I recognize that doing so may be
contrary to statutes, ordinances, and rules governing or applicable to the COUNTY or .N
may otherwise be a violation of the law.
Any person who is an employee, agent, consultant, officer, or elected official or
appointed official of the State of Florida, or of any of the State's subsidiaries, who
exercises or have exercised any functions or responsibilities with respect to CDBG
activities assisted, or who are in a position to participate in a decision making process
or gain inside information with regard to such activities, may obtain a financial interest
or benefit from a CDBG-assisted activity, or have a financial interest in any contract,
subcontract, or agreement with respect to a CDBG-assisted activity, or with respect to
the proceeds of the CDBG-assisted activity, either for themselves or those with whom
they have business or immediate family ties, during their tenure or for one year after
such decision making responsibilities have ended.
(Reference: 2 CFR 200.112)
CL
9.21 NO SOLICITATION/PAYMENT
The CONSULTANT and COUNTY warrant that, in respect to itself, it has neither
employed nor retained any company or person, other than a bona fide employee
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working solely for it, to solicit or secure this Agreement and that it has not paid or
agreed to pay any person, company, corporation, individual, or firm, other than a bona
fide employee working solely for it, any fee, commission, percentage, gift, or other
consideration contingent upon or resulting from the award or making of this Agreement.
For the breach or violation of the provision, the CONSULTANT agrees that the
COUNTY shall have the right to terminate this Agreement without liability and, at its
discretion, to offset from monies owed, or otherwise recover, the full amount of such
fee, commission, percentage, gift, or consideration.
9.22 PUBLIC ACCESS REQUIREMENTS, COPYRIGHT, PATENT, AND TRADEMARK y
PROPERTY AND INTELLECUTAL PROPERTY
Public Records Compliance. CONSULTANT must comply with Florida public records y
laws, including but not limited to Chapter 119, Florida Statutes and Section 24 of article
I of the Constitution of Florida. The County and CONSULTANT shall allow and permit
reasonable access to, and inspection of, all documents, records, papers, letters or y
other "public record" materials in its possession or under its control subject to the
provisions of Chapter 119, Florida Statutes, and made or received by the County and
CONSULTANT in conjunction with this contract and related to contract performance.
The County shall have the right to unilaterally cancel this contract upon violation of this 0
provision by the CONSULTANT. Failure of the CONSULTANT to abide by the terms
of this provision shall be deemed a material breach of this contract and the County may
enforce the terms of this provision in the form of a court proceeding and shall, as a
prevailing party, be entitled to reimbursement of all attorney's fees and costs
associated with that proceeding. This provision shall survive any termination or
expiration of the contract. `V
cv
The CONSULTANT is encouraged to consult with its advisors about Florida Public
Records Law in order to comply with this provision.
Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the
CONSULTANT is required to:
(1) Keep and maintain public records that would be required by the County to perform
the service.
(2) Upon receipt from the County's custodian of records, provide the County with a
copy of the requested records or allow the records to be inspected or copied within
a reasonable time at a cost that does not exceed the cost provided in this chapter
or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for
the duration of the contract term and following completion of the contract if the
CONSULTANT does not transfer the records to the County.
0.
(4) Upon completion of the contract, transfer, at no cost, to the County all public
records in possession of the CONSULTANT or keep and maintain public records
that would be required by the County to perform the service. If the
CONSULTANT transfers all public records to the County upon completion of the
contract, the CONSULTANT shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If
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D.2.b
the CONSULTANT keeps and maintains public records upon completion of the
contract, the CONSULTANT shall meet all applicable requirements for retaining
public records. All records stored electronically must be provided to the County,
upon request from the County's custodian of records, in a format that is compatible
with the information technology systems of the County.
(5) A request to inspect or copy public records relating to a County contract must be
made directly to the County, but if the County does not possess the requested
records, the County shall immediately notify the CONSULTANT of the request, and
the CONSULTANT must provide the records to the County or allow the records to
be inspected or copied within a reasonable time.
If the CONSULTANT does not comply with the County's request for records, the y
County shall enforce the public records contract provisions in accordance with the
contract, notwithstanding the County's option and right to unilaterally cancel this
contract upon violation of this provision by the CONSULTANT. A CONSULTANT who
fails to provide the public records to the County or pursuant to a valid public records
request within a reasonable time may be subject to penalties under section119.10,
Florida Statutes.
0
U
The CONSULTANT shall not transfer custody, release, alter, destroy or otherwise
dispose of any public records unless or otherwise provided in this provision or as
otherwise provided by law.
IF THE CONSULTANT HAS QUESTIONS REGARDING THE N
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO N
THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 305-292-
3470 BRADLEY- BRIAM&MONROECOUNTY-FL.GOV,
MONROE COUNTY ATTORNEY'S OFFICE 1111 12TH Street,
SUITE 408, KEY WEST, FL 33040.
Copyright, Patent, Trademark Within 30 calendars days of execution of this
Agreement, the CONTRACTOR shall disclose all intellectual properties relating to ca
performance of this Agreement which he or she knows or should know could give rise
to a patent or copyright. The CONTRACTOR shall retain all rights and entitlements to
any pre-existing intellectual property which is so disclosed. Failure to disclose will
indicate that no such property exists, and the County and DEO shall have the right to
all patents and copyrights which accrue during performance of the Agreement.
The State of Florida Department of economic opportunity reserves a royalty-free,
nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to CL
authorize others to use, for Federal Government purposes: The copyright in any work
developed under the Contract, and to any rights of copyright to which a Contractor,
Sub-contractor or a Sub-recipient purchases ownership with grant support.
(Reference: 24 CFR Subtitle A. 85.34 Copyrights)
Intellectual property.
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2 CFR §200.448-Intellectual property shall apply to this Agreement as set forth below:
(a) Patent costs.
(1) The following costs related to securing patents and copyrights are allowable:
(i) Costs of preparing disclosures, reports, and other documents required by the
Federal award, and of searching the art to the extent necessary to make such
disclosures;
(ii) Costs of preparing documents and any other patent costs in connection with the
filing and prosecution of a United States patent application where title or royalty-free
license is required by the Federal Government to be conveyed to the Federal
Government; and
(iii) General counseling services relating to patent and copyright matters, such as
advice on patent and copyright laws, regulations, clauses, and employee intellectual
property agreements (See also § 200.459 Professional service costs). v
(2) The following costs related to securing patents and copyrights are unallowable:
(i) Costs of preparing disclosures, reports, and other documents, and of searching the
art to make disclosures not required by the Federal award;
(ii) Costs in connection with filing and prosecuting any foreign patent application, or
any United States patent application, where the Federal award does not require
conveying title or a royalty-free license to the Federal Government.
(b) Royalties and other costs for use of patents and copyrights. 0
(1) Royalties on a patent or copyright or amortization of the cost of acquiring by
purchase a copyright, patent, or rights thereto, necessary for the proper performance
of the Federal award are allowable unless:
(i) The Federal Government already has a license or the right to free use of the patent <
or copyright.
(ii) The patent or copyright has been adjudicated to be invalid, or has been
administratively determined to be invalid.
(iii) The patent or copyright is considered to be unenforceable.
(iv) The patent or copyright is expired.
(2) Special care should be exercised in determining reasonableness where the
royalties may have been arrived at as a result of less-than-arm's-length bargaining, N
such as:
(i) Royalties paid to persons, including corporations, affiliated with the non-Federal
entity.
(ii) Royalties paid to unaffiliated parties, including corporations, under an agreement
entered into in contemplation that a Federal award would be made.
(iii) Royalties paid under an agreement entered into after a Federal award is made to
a non-Federal entity.
(3) In any case involving a patent or copyright formerly owned by the non-Federal
entity, the amount of royalty allowed must not exceed the cost which would have been
allowed had the non-Federal entity retained title thereto
9.23 NON-WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the
CONSULTANT and the COUNTY in this Agreement and the acquisition of any
commercial liability insurance coverage, self-insurance coverage, or local government
liability insurance pool coverage shall not be deemed a waiver of immunity to the extent
of liability coverage, nor shall any contract entered into by the COUNTY be required to
contain any provision for waiver.
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9.24 PRIVILEGES AND IMMUNITIES
All of the privileges and immunities from liability, exemptions from laws, ordinances,
and rules and pensions and relief, disability, workers' compensation, and other benefits
which apply to the activity of officers, agents, or employees of any public agents or
employees of the COUNTY, when performing their respective functions under this
Agreement within the territorial limits of the COUNTY shall apply to the same degree
and extent to the performance of such functions and duties of such officers, agents,
volunteers, or employees outside the territorial limits of the COUNTY.
9.25 LEGAL OBLIGATIONS AND RESPONSIBILITIES
Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended
to, nor shall it be construed as, relieving any participating entity from any obligation or
responsibility imposed upon the entity by law except to the extent of actual and timely
performance thereof by any participating entity, in which case the performance may be y
offered in satisfaction of the obligation or responsibility. Further, this Agreement is not
intended to, nor shall it be construed as, authorizing the delegation of the constitutional
or statutory duties of the COUNTY, except to the extent permitted by the Florida 2
constitution, state statute, and case law.
9.26 NON-RELIANCE BY NON-PARTIES >
0.
No person or entity shall be entitled to rely upon the terms, or any of them, of this
Agreement to enforce or attempt to enforce any third-party claim or entitlement to or
benefit of any service or program contemplated hereunder, and the CONSULTANT
and the COUNTY agree that neither the CONSULTANT nor the COUNTY or any agent,
officer, or employee of either shall have the authority to inform, counsel, or otherwise
indicate that any particular individual or group of individuals, entity or entities, have
entitlements or benefits under this Agreement separate and apart, inferior to, or
superior to the community in general or for the purposes contemplated in this
Agreement. N
0
9.27 ATTESTATIONS AND TRUTH IN NEGOTIATION
CONSULTANT agrees to execute such documents as COUNTY may reasonably
require, including a Public Entity Crime Statement, an Ethics Statement, and a Drug-
Free Workplace Statement. Signature of this Agreement by CONSULTANT shall act
as the execution of a truth in negotiation certificate stating that wage rates and other
factual unit costs supporting the compensation pursuant to the Agreement are
accurate, complete, and current at the time of contracting. The original contract price
and any additions thereto shall be adjusted to exclude any significant sums by which
the agency determines the contract price was increased due to inaccurate, incomplete,
or concurrent wage rates and other factual unit costs. All such adjustments must be
made within one year following the end of the Agreement. CL
9.28 NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or
agreement of any member, officer, agent or employee of Monroe County in his or her
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D.2.b
individual capacity, and no member, officer, agent or employee of Monroe County shall
be liable personally on this Agreement or be subject to any personal liability or
accountability by reason of the execution of this Agreement.
9.29 EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall
be regarded as an original, all of which taken together shall constitute one and the
same instrument and any of the parties hereto may execute this Agreement by signing
any such counterpart.
9.30 COMPLIANCE WITH LAWS AND REMEDIES FOR NONCOMPLIANCE
The CONTRACTOR shall comply with and is bound by all applicable Local, State, and
Federal laws, rules and regulations. The following federal laws and regulations will
apply to this Agreement: 24 CFR 570, 2 CFR Part 200 Uniform Administrative y
Requirements, cost Principals and Audit Requirements for Federal Awards (links
Attached as Exhibit B), 2 CFR Part 200 Overview for Grantees Grants Management&
Oversight Division/Office of Strategic Planning and Management (Exhibit C) and
Federal Register Guidance (82 FR 5591 & 82 FR 36812 and 81 FR 83254) and 83 0
Federal Register (FR) 5844.
All funded activities under this agreement shall meet one of the three National
Objectives listed in 24 C.F.R. 570.483(b), (c), and (d)
The Community Development Block Grant—Disaster Recovery(CDBG-DR) allocation
to the State of Florida is governed by the following laws and regulations:
a. The Housing and Community Development Act of 1974;
b. Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance
Act (42 U.S.C.5155), as amended;
c. Section 18 of the Small Business Act, as amended (14A U.S.C. 647) 44 CFR .N
206.191 Duplication of Benefit
d. Duplication of Benefits Federal Register, Vol. 76, No.221, November 16, 2011 (76
FR 71060) Public Law 113-2:
e. Disaster Relief Appropriations Act, 2013 (at HR 152-34)
f. The HUD Federal Register Notice at 78 FR 14329 published March 5, 2013
g. HUD Federal Register Notice at 78 FR 23578 published April 19, 2013
h. HUD Federal Register Notice at 78 FR 76154 published December 16, 2013
i. The applicable laws of the State of Florida; and
j. By the laws and regulations promulgated by the State for the CDBG-DR program.
k. In addition to the citations noted, the CDBG-DR allocation is also subject to"cross-
cutting" Federal requirements referenced herein and contained in 2 CFR 200 Sub-p
Federal Changes
FEDERAL CHANGES: Contractor shall at all times comply with all applicable Federal
regulations, policies, procedures and directives, including without limitation those
listed directly or by reference in this Contract between the State of Florida Department
of economic opportunity and the Contractor or Sub-recipient, as such Federal
regulations, policies, procedures and directives may be amended or promulgated from
time to time during the term of this contract. Contractor's failure to so comply shall
constitute a material breach of this contract.
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Reference: (49 CFR Part 18)
Remedies for Noncompliance
If a Contractor or sub-recipient/County fails to comply with Federal statutes,
regulations or the terms and conditions of a Federal award, the Federal awarding
agency or the State of Florida may impose additional conditions, as described in 2
CFR 200.207 Specific conditions. If the Federal awarding agency or the State of
Florida determines that noncompliance cannot be remedied by imposing additional
conditions, the Federal awarding agency or the State of Florida may take one or more
of the following actions, as appropriate in the circumstances: y
(a) Temporarily withhold cash payments pending correction of the deficiency by the
Contractor or Sub-recipient/County or more severe enforcement action by the Federal
awarding agency or State of Florida. v
(b) Disallow (that is, deny both use of funds and any applicable matching credit for) all
or part of the cost of the activity or action not in compliance.
(c) Wholly or partly suspend or terminate the Federal award. y
(d) Initiate suspension or debarment proceedings as authorized under 2 CFR part 180
and Federal awarding agency regulations (or in the case of a State of Florida,
recommend such a proceeding be initiated by a Federal awarding agency).
(e) Withhold further Federal awards for the project or program. 0
(f) Take other remedies that may be legally available.
Reference: (2 CFR 200.338)
9.31 FEDERAL CONTRACT REQUIREMENTS
The CONTRACTOR and its subcontractors must follow the provisions, as applicable,
as set forth in 2 C.F.R. §200.326 Contract provisions and Appendix II to 2 C.F.R. Part
200, as amended, including but not limited to:
9.31.1 Davis-Bacon Act, as amended (40 U.S.C. §§3141-3148). When required by Federal
program legislation, which includes emergency Management Preparedness Grant .N
Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal
Homeland Security Grant Program, Port Security Grant Program and Transit Security
Grant Program, all prime construction contracts in excess of$2,000 awarded by non-
Federal entities must comply with the Davis-Bacon Act (40 U.S.C. §§3141-3144, and
§§3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction"). In accordance with the statute, contractors must be required
to pay wages to laborers and mechanics at a rate not less than the prevailing wages
specified in a wage determination made by the Secretary of Labor. In addition,
contractors must be required to pay wages not less than once a week. If applicable, the
COUNTY must place a current prevailing wage determination issued by the Department
of Labor in each solicitation. The prevailing wages determination issued by the
Department of Labor and included in the Request for Proposals will apply. The decision
to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The COUNTY must report all suspected or reported violations to
the Federal awarding agency. When required by Federal program legislation, which
includes emergency Management Preparedness Grant Program, Homeland Security
Grant Program, Nonprofit Security Grant Program, Tribal Homeland Security Grant
Program, Port Security Grant Program and Transit Security Grant Program (it does not
apply to other FEMA grant and cooperative agreement programs, including the Public
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D.2.b
Assistance Program), the contractors must also comply with the Copeland "Anti-
Kickback"Act(40 U.S.C. §3145), as supplemented by Department of Labor regulations
(29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). As required
by the Act, each contractor or subrecipient is prohibited from inducing, by any means,
any person employed in the construction, completion, or repair of public work, to give
up any part of the compensation to which he or she is otherwise entitled. The COUNTY
must report all suspected or reported violations to the Federal awarding agency.
(1) Contractor. The contractor shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and
the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by
reference into this contract.
(2) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the y
clause above and such other clauses as the FEMA may by appropriate instructions
require, and also a clause requiring the subcontractors to include these clauses in any
lower tier subcontracts. The prime contractor shall be responsible for the compliance v
by any subcontractor or lower tier subcontractor with all of these contract clauses.
(3) Breach. A breach of the contract clauses above may be grounds for termination of the
contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R.
§ 5.12. c
9.31.2 Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where
applicable, which includes all FEMA grant and cooperative agreement programs, all
contracts awarded by the COUNTY in excess of$100,000 that involve the employment �--
of mechanics or laborers must comply with 40 U.S.C.§§ 3702 and 3704, as
supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C.
§3702 of the Act, each contractor must compute the wages of every mechanic and
laborer on the basis of a standard work week of 40 hours. Work in excess of the
standard work week is permissible provided that the worker is compensated at a rate
of not less than one and a half times the basic rate of pay for all hours worked in excess
of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to
construction work and provide that no laborer or mechanic must be required to work in
surroundings or under working conditions which are unsanitary, hazardous or
dangerous. These requirements do not apply to the purchases of supplies or materials
or articles ordinarily available on the open market, or contracts for transportation or
transmission of intelligence.
c
9.31.3 Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets
the definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit
organization regarding the substitution of parties, assignment or performance of
experimental, developmental, or research work under that "funding agreement," the
recipient or subrecipient must comply with the requirements of 37 CFR Part 401,
"Rights to Inventions Made by Nonprofit Organizations and Small Business Firms
Under Government Grants, Contracts and Cooperative Agreements," and any
implementing regulations issued by the awarding agency.
9.31.4 Clean Air Act (42 U.S.C. 7401-7671g.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387). Contractor agrees to comply with all applicable standards, orders
or regulations issued pursuant to the Clean Air Act (42 U.S.C. §§7401-7671 q) and the
Federal Water Pollution Control Act as amended (33 U.S.C. §§1251-1387) and will
29
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D.2.b
report violations to FEMA and the Regional Office of the Environmental Protection
Agency (EPA). The Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water
Pollution Control Act (33 U.S.C. 1251-1387), as amended—applies to Contracts and
subgrants of amounts in excess of$150,000.
9.31.5 Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award
(see 2 CFR 180.220) must not be made to parties listed on the government wide
exclusions in the System for Award Management (SAM), in accordance with the OMB
guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and y
Suspension." SAM Exclusions contains the names of parties debarred, suspended, or
otherwise excluded by agencies, as well as parties declared ineligible under statutory
or regulatory authority other than Executive Order 12549. v
9.31.6 Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an
award exceeding $100,000 must file the required certification. Each tier certifies to the y
tier above that it will not and has not used Federal appropriated funds to pay any person
or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a
member of Congress in connection with obtaining any Federal contract, grant or any 0
other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with
non-Federal funds that takes place in connection with obtaining any Federal award.
Such disclosures are forwarded from tier to tier up to the non-Federal award. Each tier
shall also disclose the name of any registrant under the Lobbying Disclosure Act of
1995 who has made lobbying contacts on its behalf with non-Federal funds with respect
to that Federal contract, grant or award covered by 31 U.S.C. 1352. Such disclosures
are forwarded from tier to tier up to the State of Florida Department of Capital Planning
and Resiliency.
References: (31 U.S.C. 1352 as amended by the Lobbying Disclosure Act of 1995, P.L.
104-65; 49 CFR Part 19, 49 CFR Part 20)
9.31.7 Compliance with Procurement of recovered materials as set forth in 2 CFR � 200.322.
CONTRACTOR must comply with section 6002 of the Solid Waste Disposal Act, as
amended, by the Resource Conservation and Recovery Act. The requirements of
Section 6002 include procuring only items designated in guidelines of the
Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest
percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000
or the value of the quantity acquired during the preceding fiscal year exceeded $10,000;
procuring solid waste management services in a manner that maximizes energy and
resource recovery; and establishing an affirmative procurement program for
procurement of recovered materials identified in the EPA guidelines.
Other Federal Requirements:
9.31.8 Compliance with Section 3 of the Housing and Urban Development Act of 1968—The
work to be performed under this contract is subject to the requirements of Section 3 of
the Housing and Urban Development Act of 1968, but not in derogation of compliance
with Section 7(b). The CONTRACTOR should review the DEO Subrecipient
Agreement for further guidance and required forms.
30
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D.2.b
9.31.9 Americans with Disabilities Act of 1990, as amended (ADA) —The CONTRACTOR will
comply with all the requirements as imposed by the ADA, the regulations of the Federal
government issued thereunder, and the assurance by the CONTRACTOR pursuant
thereto.
9.31.10 Disadvantaged Business Enterprise (DBE) Policy and Obligation - It is the policy of the
COUNTY that DBE's, as defined in 49 C.F.R. Part 26, as amended, shall have the
opportunity to participate in the performance of contracts financed in whole or in part
with COUNTY funds under this Agreement.The DBE requirements of applicable federal
and state laws and regulations apply to this Agreement. The COUNTY and its y
CONTRACTOR agree to ensure that DBE's have the opportunity to participate in the
performance of this Agreement. In this regard, all recipients and contractors shall take
all necessary and reasonable steps in accordance with 2 C.F.R. §200.321 (as set forth v
in detail below), applicable federal and state laws and regulations to ensure that the
DBE's have the opportunity to compete for and perform contracts. The COUNTY and
the CONTRACTOR and subcontractors shall not discriminate on the basis of race,
color, national origin or sex in the award and performance of contracts, entered
pursuant to this Agreement.
2 C.F.R. � 200.321 CONTRACTING WITH SMALL AND MINORITY BUSINESSES,
WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS
a. If the CONTRACTOR, with the funds authorized by this Agreement, seeks to
subcontract goods or services, then, in accordance with 2 C.F.R. §200.321, the <
CONTRACTOR shall take the following affirmative steps to assure that minority
businesses, women's business enterprises, and labor surplus area firms are used
whenever possible.
b. Affirmative steps must include:
(1) Placing qualified small and minority businesses and women's business
enterprises on solicitation lists;
(2) Assuring that small and minority businesses, and women's business enterprises
are solicited whenever they are potential sources;
(3) Dividing total requirements, when economically feasible, into smaller tasks or
quantities to permit maximum participation by small and minority businesses,
and women's business enterprises;
(4) Establishing delivery schedules, where the requirement permits, which
encourage participation by small and minority businesses, and women's
business enterprises;
(5) Using the services and assistance, as appropriate, of such organizations as the
Small Business Administration and the Minority Business Development Agency
of the Department of Commerce.
(6) Requiring the Prime contractor, if subcontractor are to be let, to take the
affirmative steps listed in paragraph (1) through (5) of this section.
9.31.11 The Contractor shall utilize the U.S. Department of Homeland Security's E-Verify
system to verify the employment eligibility of all new employees hired by the Contractor
during the term of the Contract and shall expressly require any subcontractors
performing work or providing services pursuant to the Contract to likewise utilize the
U.S. Department of Homeland Security's E-Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the Contract term.
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D.2.b
9.31.12 Access to Records: Contractor/Consultant and their successors, transferees,
assignees, and subcontractors acknowledge and agree to comply with applicable
provisions governing the U.S. Department of Housing and Urban Development (HUD)
and the State of Florida, Department of Economic Opportunity (DEO) access to
records, accounts, documents, information, facilities, and staff.
Contractors/Consultants must 1. cooperate with any compliance review or complaint
investigation conducted by HUD or DEO 2. Give HUD or DEO access to and the right
to examine and copy records, accounts, and other documents and sources of
information related to the grant and permit access to facilities, personnel, and other y
individuals and information as may be necessary, as required by HUD and DEO
regulations and other applicable laws or program guidance. 3. Submit timely, complete,
and accurate reports to the appropriate HUD and DEO officials and maintain v
appropriate backup documentation to support the reports.
9.31.13 Logo and Flags: Contractor shall not use the Department of Housing and Urban y
Development (HUD) seal(s), logos, crests, or reproduction of flags or likeness of HUD
agency officials without specific approval.
9.31.14 Changes to Contract: The Contractor understands and agrees that any cost resulting
from a change or modification, change order, or constructive change of the agreement
must be within the scope of any Federal grant or cooperative agreement that may fund
this Project and be reasonable for the completion of the Project. Any contract change
or modification, change order or constructive change must be approved in writing by
both the COUNTY and Contractor.
cv
cv
9.32 DEO requirements
9.32.1 If any portion of this agreement is funded by the Florida Department of Economic
Opportunity, The CONTRACTOR will be bound by the terms and conditions of the
Federally-Funded Community Development Subaward and Grant Agreement between .N
COUNTY and the Florida Department of Economic Opportunity (DEO) (Attached
Hereto as Exhibit A.
9.21.2 The CONTRACTOR shall hold DEO and COUNTY harmless against all claims of
whatever nature arising out of the CONTRACTOR's performance of work under this
Agreement, to the extent allowed and required by law.
9.21.3 Religious Activities: The Contractor or Sub-recipient agrees that funds provided under
this Agreement will not be utilized for inherently religious activities prohibited by 24
CFR 570.2000), such as worship, religious instruction, or proselytization.
Applicable to Professional Services Contracts
1. Inspection of Records
All Contractor records with respect to any matters covered by this agreement shall be made
available to the Grantee, grantor agency, and the Comptroller General of the United States or any
of their authorized representatives, at any time during normal business hours, as often as deemed
necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any
deficiencies noted in audit reports must be fully cleared by the contractors within 30 days after
receipt by the contractors. Failure of the Contractor to comply with the above inspection
32
Packet Pg. 1084
D.2.b
requirements will constitute a violation of this contract and may result in Remedies for Non-
Compliance or Termination as provided for in the Contract.
2. Section 3
The State of Florida requires the Contractor and all applicable sub-contractors to follow the
State's Section 3 requirements as defined by the State's Section 3 Plan.
3. Minority Owned, Woman Owned or Section 3 Business Utilization c
The State of Florida requires the Contractor meet or exceeds the Contractors stated proportional
use of Minority Owned, Woman Owned or Section 3 Business that the Contractor stated in
responding to the Request for Proposals or Request for Qualification. The Contractor
understands and agrees that failure to meet this requirement may result in termination or such
other sanctions as may be solely determined by the State. a,
Applicable to Construction Contracts
1. Bonds
No surety will be accepted by the State if the Bidder is now in default or delinquent on any bond
or has an interest in any litigation against the State. All bonds shall be executed by surety
companies licensed to do business in the State of Oklahoma and acceptable to the State
Council. Each bond shall be executed by the Contractor and the Surety.
The State requires a Bid Bond to be submitted at the time of the Bid. The State requires a
Maintenance Bond, a Performance Bond and a Statutory Bond for Bidders entering into a
contract with the State. �-
cv
Bid Bond
Bidders will include a bid bond, bank check or irrevocable letter of credit for 5% of the bid if the
bid is over $50,000.
Upon award of bid, bonds shall be submitted to the State of Florida.
Maintenance Bond:
A good and sufficient Maintenance Bond shall be required in an amount equal to one hundred
(100) percent of the total amount of the contract, guaranteeing such improvements against
defective workmanship and/or materials for a period of one (1) year from and after the time of
completion and acceptance by the State of said improvements.
Performance Bond:
A good and sufficient Performance Bond shall be required in an amount equal to one hundred
(100) percent of the total contract amount guaranteeing execution and completion of the work in c
accordance with the specifications.
Statutory Bond:
A good and sufficient Statutory Bond shall be required in an amount equal to one hundred (100)
percent of the total contact amount guaranteeing payment in full for all materials and labor used
in the construction of the work.
2. Contract Work Hours and Safety Standards Act
CL
The Contractor agrees to comply with section 107 of the Contract Work Hours and Safety
Standards Act, 40 U.S.C. section 333, and applicable DOL regulations, " Safety and Health
Regulations for Construction " 29 C.F.R. Part 1926. Among other things, the Contractor agrees
that it will not require any laborer or mechanic to work in unsanitary, hazardous, or dangerous
surroundings or working conditions.
Subcontracts - The Contractor also agrees to include the requirements of this section in each
33
Packet Pg. 1085
D.2.b
subcontract. The term "subcontract" under this section is considered to refer to a person who
agrees to perform any part of the labor or material requirements of a contract for construction,
alteration or repair. A person who undertakes to perform a portion of a contract involving the
furnishing of supplies or materials will be considered a "subcontractor" under this section if the
work in question involves the performance of construction work and is to be performed: (1)directly
on or near the construction site, or (2) by the employer for the specific project on a customized
basis. Thus, a supplier of materials, which will become an integral part of the construction, is a
if if the supplier fabricates or assembles the goods or materials in question
specifically for the construction project and the work involved may be said to be construction
activity. If the goods or materials in question are ordinarily sold to other customers from regular y
inventory, the supplier is not a "subcontractor." The requirements of this section do not apply to
contracts or subcontracts for the purchase of supplies or materials or articles normally available
on the open market. v
3. Davis Bacon Act
A. Minimum wages v
0
1) All laborers and mechanics employed or working upon the site of the work (or under the
United States Housing Act of 1937 or under the Housing Act of 1949 in the construction
or development of the project) will be paid unconditionally and not less often than once a
week, and without subsequent deduction or rebate on any account (except such payroll
deductions as are permitted by regulations issued by the Secretary of Labor under the
Copeland Act (29 CFR part 3)), the full amount of wages and bona fide fringe benefits (or
cash equivalents thereof) due at time of payment computed at rates not less than those
contained in the wage determination of the Secretary of Labor which is attached hereto '✓
and made a part hereof, regardless of any contractual relationship which may be alleged
to exist between the contractor and such laborers and mechanics.
cv
2) Contributions made or costs reasonably anticipated for bona fide fringe benefits under
section 1(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered
wages paid to such laborers or mechanics, subject to the provisions of paragraph (1)(iv)
of this section; also, regular contributions made or costs incurred for more than a weekly
period (but not less often than quarterly) under plans, funds, or programs which cover the
particular weekly period, are deemed to be constructively made or incurred during such
weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and
fringe benefits on the wage determination for the classification of work actually performed,
without regard to skill, except as provided in 29 CFR Part 5.5(a)(4). Laborers or mechanics
performing work in more than one classification may be compensated at the rate specified
for each classification for the time actually worked therein: Provided, the employer's
payroll records accurately set forth the time spent in each classification in which work is
performed. The wage determination and the Davis-Bacon poster (WH-1321) shall be
posted at all times by the contractor and its subcontractors at the site of the work in a
prominent and accessible place where it can be easily seen by the workers.
3) The contracting officer shall require that any class of laborers or mechanics, including
helpers, which is not listed in the wage determination and which is to be employed under
the contract shall be classified in conformance with the wage determination. The
contracting officer shall approve an additional classification and wage rate and fringe
benefits therefore only when the following criteria have been met:
34
Packet Pg. 1086
D.2.b
a. Except with respect to helpers as defined as 29 CFR 5.2(n)(4), the work to be
performed by the classification requested is not performed by a classification in the
wage determination; and
b. The classification is utilized in the area by the construction industry; and
c. The proposed wage rate, including any bona fide fringe benefits, bears as
reasonable relationship to the wage rates in the wage determination; and c
d. With respect to helpers as defined in 29 CFR 5.2(n)(4), such a classification
prevails in the area in which the work is performed.
B. If the contractor and the laborers and mechanics to be employed in the classification (if
known), or their representatives, and the contracting officer agree on the classification and v
wage rate(including the amount designated for fringe benefits where appropriate), a report
of the action taken shall be sent by the contracting officer to the Administrator of the Wage
and Hour Division, Employment Standards Administration, U.S. Department of Labor,
Washington, DC 20210. The Administrator, or an authorized representative, will approve,
modify, or disapprove every additional classification action within 30 days of receipt and
so advise the contracting officer or will notify the contracting officer within the 30-day
period that additional time is necessary.
C. In the event the contractor, the laborers or mechanics to be employed in the classification
or their representatives, and the contracting officer do not agree on the proposed
classification and wage rate (including the amount designated for fringe benefits, where
appropriate), the contracting officer shall refer the questions, including the views of all
interested parties and the recommendation of the contracting officer, to the Administrator
for determination. The Administrator, or an authorized representative, will issue a
determination within 30 days of receipt and so advise the contracting officer or will notify
the contracting officer within the 30-day period that additional time is necessary.
D. The wage rate (including fringe benefits where appropriate) determined pursuant to .N
paragraphs (a)(1)(ii) (B) or (C) of this section, shall be paid to all workers performing work
in the classification under this contract from the first day on which work is performed in the
classification. >
(iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers
or mechanics includes a fringe benefit which is not expressed as an hourly rate, the
contractor shall either pay the benefit as stated in the wage determination or shall pay 0)
another bona fide fringe benefit or an hourly cash equivalent thereof.
(iv) If the contractor does not make payments to a trustee or other third person, the
contractor may consider as part of the wages of any laborer or mechanic the amount of
any costs reasonably anticipated in providing bona fide fringe benefits under a plan or
program, Provided, That the Secretary of Labor has found, upon the written request of
the contractor, that the applicable standards of the Davis-Bacon Act have been met. The
Secretary of Labor may require the contractor to set aside in a separate account assets
for the meeting of obligations under the plan or program.
(v)(A) The contracting officer shall require that any class of laborers or mechanics which
is not listed in the wage determination and which is to be employed under the contract
35
Packet Pg. 1087
D.2.b
shall be classified in conformance with the wage determination. The contracting officer
shall approve an additional classification and wage rate and fringe benefits therefor only
when the following criteria have been met:
(1) The work to be performed by the classification requested is not performed by a
classification in the wage determination; and
c
(2) The classification is utilized in the area by the construction industry; and
(3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable y
relationship to the wage rates contained in the wage determination.
(B) If the contractor and the laborers and mechanics to be employed in the classification v
(if known), or their representatives, and the contracting officer agree on the classification
and wage rate (including the amount designated for fringe benefits where appropriate), a
report of the action taken shall be sent by the contracting officer to the Administrator of y
the Wage and Hour Division, Employment Standards Administration, Washington, DC
20210. The Administrator, or an authorized representative, will approve, modify, or
disapprove every additional classification action within 30 days of receipt and so advise
the contracting officer or will notify the contracting officer within the 30-day period that 0
additional time is necessary.
(C) In the event the contractor, the laborers or mechanics to be employed in the
classification or their representatives, and the contracting officer do not agree on the
proposed classification and wage rate (including the amount designated for fringe
benefits, where appropriate), the contracting officer shall refer the questions, including
the views of all interested parties and the recommendation of the contracting officer, to
the Administrator for determination. The Administrator, or an authorized representative,
will issue a determination with 30 days of receipt and so advise the contracting officer or
will notify the contracting officer within the 30-day period that additional time is necessary.
(D) The wage rate (including fringe benefits where appropriate) determined pursuant to
paragraphs (a)(1)(v) (B) or(C) of this section, shall be paid to all workers performing work
in the classification under this contract from the first day on which work is performed in
the classification.
Withholding—the State of Florida Department of economic opportunity shall upon its own
action or upon written request of an authorized representative of the Department of Labor
withhold or cause to be withheld from the contractor under this contract or any other
Federal contract with the same prime contractor, or any other federally-assisted contract
subject to Davis-Bacon prevailing wage requirements, which is held by the same prime
contractor, so much of the accrued payments or advances as may be considered
necessary to pay laborers and mechanics, including apprentices, trainees, and helpers,
employed by the contractor or any subcontractor the full amount of wages required by
the contract. In the event of failure to pay any laborer or mechanic, including any
apprentice, trainee, or helper, employed or working on the site of the work (or under the
United States Housing Act of 1937 or under the Housing Act of 1949 in the construction
or development of the project), all or part of the wages required by the contract, the[insert
name of grantee] may, after written notice to the contractor, sponsor, applicant, or owner,
take such action as may be necessary to cause the suspension of any further payment,
advance, or guarantee of funds until such violations have ceased.
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D.2.b
Payrolls and basic records
(i) Payrolls and basic records relating thereto shall be maintained by the contractor
during the course of the work and preserved for a period of three years thereafter for all
laborers and mechanics working at the site of the work (or under the United States
Housing Act of 1937, or under the Housing Act of 1949, in the construction or
development of the project). Such records shall contain the name, address, and social
security number of each such worker, his or her correct classification, hourly rates of
wages paid (including rates of contributions or costs anticipated for bona fide fringe
benefits or cash equivalents thereof of the types described in section 1(b)(2)(B) of the
Davis-Bacon Act), daily and weekly number of hours worked, deductions made and y
actual wages paid. Whenever the Secretary of Labor has found under 29 CFR
5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs
reasonably anticipated in providing benefits under a plan or program described in section v
1(b)(2)(B) of the Davis-Bacon Act, the contractor shall maintain records which show that
the commitment to provide such benefits is enforceable, that the plan or program is
financially responsible, and that the plan or program has been communicated in writing y
to the laborers or mechanics affected, and records which show the costs anticipated or
the actual cost incurred in providing such benefits. Contractors employing apprentices or
trainees under approved programs shall maintain written evidence of the registration of
apprenticeship programs and certification of trainee programs, the registration of the 0
apprentices and trainees, and the ratios and wage rates prescribed in the applicable
programs.
(ii)(A) The contractor shall submit weekly for each week in which any contract work is
performed a copy of all payrolls to the State of Florida Department of economic
opportunity for transmission to the Federal Transit Administration. The payrolls submitted
shall set out accurately and completely all of the information required to be maintained
under 29 CFR part 5. This information may be submitted in any form desired. Optional
Form WH-347 is available for this purpose and may be purchased from the
Superintendent of Documents (Federal Stock Number 029-005-00014-1), U.S.
Government Printing Office, Washington, DC 20402. The prime contractor is responsible .N
for the submission of copies of payrolls by all subcontractors.
(B) Each payroll submitted shall be accompanied by a "Statement of Compliance,"
signed by the contractor or subcontractor or his or her agent who pays or supervises the
payment of the persons employed under the contract and shall certify the following:
0
(1) That the payroll for the payroll period contains the information required to be
maintained under 29 CFR part 5 and that such information is correct and complete;
(2) That each laborer or mechanic (including each helper, apprentice, and trainee)
employed on the contract during the payroll period has been paid the full weekly wages
earned, without rebate, either directly or indirectly, and that no deductions have been
made either directly or indirectly from the full wages earned, other than permissible
deductions as set forth in Regulations, 29 CFR part 3;
(3) That each laborer or mechanic has been paid not less than the applicable wage rates
and fringe benefits or cash equivalents for the classification of work performed, as
specified in the applicable wage determination incorporated into the contract.
(C) The weekly submission of a properly executed certification set forth on the reverse
37
Packet Pg. 1089
D.2.b
side of Optional Form WH-347 shall satisfy the requirement for submission of the
"Statement of Compliance" required by paragraph (a)(3)(ii)(B) of this section.
(D) The falsification of any of the above certifications may subject the contractor or
subcontractor to civil or criminal prosecution under section 1001 of title 18 and section
231 of title 31 of the United States Code.
c
(iii) The contractor or subcontractor shall make the records required under paragraph
(a)(3)(i) of this section available for inspection, copying, or transcription by authorized
representatives of the Federal Transit Administration or the Department of Labor, and y
shall permit such representatives to interview employees during working hours on the
job. If the contractor or subcontractor fails to submit the required records or to make them
available, the Federal agency may, after written notice to the contractor, sponsor, v
applicant, or owner, take such action as may be necessary to cause the suspension of
any further payment, advance, or guarantee of funds. Furthermore, failure to submit the
required records upon request or to make such records available may be grounds for y
debarment action pursuant to 29 CFR 5.12.
Apprentices and trainees
Apprentices - Apprentices will be permitted to work at less than the predetermined rate 0
for the work they performed when they are employed pursuant to and individually
registered in a bona fide apprenticeship program registered with the U.S. Department of
Labor, Employment and Training Administration, Bureau of Apprenticeship and Training,
or with a State Apprenticeship Agency recognized by the Bureau, or if a person is
employed in his or her first 90 days of probationary employment as an apprentice in such
an apprenticeship program,who is not individually registered in the program, but who has
been certified by the Bureau of Apprenticeship and Training or a State Apprenticeship
Agency (where appropriate)to be eligible for probationary employment as an apprentice.
The allowable ratio of apprentices to journeymen on the job site in any craft classification
shall not be greater than the ratio permitted to the contractor as to the entire work force
under the registered program. Any worker listed on a payroll at an apprentice wage rate, N
who is not registered or otherwise employed as stated above, shall be paid not less than
the applicable wage rate on the wage determination for the classification of work actually
performed. In addition, any apprentice performing work on the job site in excess of the
ratio permitted under the registered program shall be paid not less than the applicable
wage rate on the wage determination for the work actually performed.Where a contractor
is performing construction on a project in a locality other than that in which its program is
registered, the ratios and wage rates (expressed in percentages of the journeyman's
hourly rate) specified in the contractor's or subcontractor's registered program shall be
observed. Every apprentice must be paid at not less than the rate specified in the
registered program for the apprentice's level of progress, expressed as a percentage of
the journeymen hourly rate specified in the applicable wage determination. Apprentices
shall be paid fringe benefits in accordance with the provisions of the apprenticeship
program. If the apprenticeship program does not specify fringe benefits, apprentices must
be paid the full amount of fringe benefits listed on the wage determination for the
applicable classification. If the Administrator of the Wage and Hour Division of the U.S.
Department of Labor determines that a different practice prevails for the applicable
apprentice classification, fringes shall be paid in accordance with that determination. In
the event the Bureau of Apprenticeship and Training, or a State Apprenticeship Agency
recognized by the Bureau, withdraws approval of an apprenticeship program, the
contractor will no longer be permitted to utilize apprentices at less than the applicable
38
Packet Pg. 1090
D.2.b
predetermined rate for the work performed until an acceptable program is approved.
Trainees - Except as provided in 29 CFR 5.16, trainees will not be permitted to work at
less than the predetermined rate for the work performed unless they are employed
pursuant to and individually registered in a program which has received prior approval,
evidenced by formal certification by the U.S. Department of Labor, Employment and
Training Administration. The ratio of trainees to journeymen on the job site shall not be
greater than permitted under the plan approved by the Employment and Training
Administration. Every trainee must be paid at not less than the rate specified in the
approved program for the trainee's level of progress, expressed as a percentage of the
journeyman hourly rate specified in the applicable wage determination. Trainees shall be y
paid fringe benefits in accordance with the provisions of the trainee program. If the trainee
program does not mention fringe benefits, trainees shall be paid the full amount of fringe
benefits listed on the wage determination unless the Administrator of the Wage and Hour v
Division determines that there is an apprenticeship program associated with the
corresponding journeyman wage rate on the wage determination which provides for less
than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee y
rate who is not registered and participating in a training plan approved by the Employment
and Training Administration shall be paid not less than the applicable wage rate on the
wage determination for the classification of work actually performed. In addition, any
trainee performing work on the job site in excess of the ratio permitted under the 0
registered program shall be paid not less than the applicable wage rate on the wage
determination for the work actually performed. In the event the Employment and Training
Administration withdraws approval of a training program, the contractor will no longer be
permitted to utilize trainees at less than the applicable predetermined rate for the work
performed until an acceptable program is approved.
Equal employment opportunity - The utilization of apprentices, trainees and journeymen
under this part shall be in conformity with the equal employment opportunity requirements
of Executive Order 11246, as amended, and 29 CFR part 30.
(5) Compliance with Copeland Act requirements — The contractor shall comply with the
requirements of 29 CFR part 3, which are incorporated by reference in this contract. N
(6) Subcontracts — The contractor or subcontractor shall insert in any subcontracts the
clauses contained in 29 CFR 5.5(a)(1) through (10) and such other clauses as the
Federal Transit Administration may by appropriate instructions require, and also a clause
requiring the subcontractors to include these clauses in any lower tier subcontracts. The
prime contractor shall be responsible for the compliance by any subcontractor or lower
tier subcontractor with all the contract clauses in 29 CFR 5.5.
(7) Contract termination: debarment — A breach of the contract clauses in 29 CFR 5.5
may be grounds for termination of the contract, and for debarment as a contractor and a
subcontractor as provided in 29 CFR 5.12.
(8) Compliance with Davis-Bacon and Related Act requirements — All rulings and
interpretations of the Davis-Bacon and Related Acts contained in 29 CFR parts 1, 3, and
5 are herein incorporated by reference in this contract.
(9) Disputes concerning labor standards — Disputes arising out of the labor standards
provisions of this contract shall not be subject to the general disputes clause of this
contract. Such disputes shall be resolved in accordance with the procedures of the
Department of Labor set forth in 29 CFR parts 5, 6, and 7. Disputes within the meaning
39
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of this clause include disputes between the contractor (or any of its subcontractors) and
the contracting agency, the U.S. Department of Labor, or the employees or their
representatives.
10 Certification of eligibility i B entering into this contract, the contractor certifies
( ) 9� Y — (�) Y 9
that neither it(nor he or she) nor any person or firm who has an interest in the contractor's
firm is a person or firm ineligible to be awarded Government contracts by virtue of section
3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1).
References: 40 U.S.C. & 167; 27a-276a-5 (1998), 29 CFR § 5 (1999)
4. Section 3 a
The State of Florida requires the Contractor and all applicable sub-contractors to follow the
State's Section 3 requirements as defined by the State's Section 3 Plan. y
5. National Environmental Policy Act (NEPA) y
The Contractor understands and agrees that no action may be taken by the Contractor until
such time as the State of Florida has provided a signed and executed Notice to Proceed;
The Contractor agrees to follow the requirements of 24 CFR Part 58 (NEPA), as applicable.
6. Clean Air
The Contractor agrees to comply with all applicable standards, orders or regulations issued
pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et sec.. The Contractor agrees to
report each violation to the Purchaser and understands and agrees that the Purchaser will, in �-
turn, report each violation as required to assure notification and the appropriate EPA Regional
Office.
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The Contractor also agrees to include these requirements in each subcontract exceeding
$100,000 financed in whole or in part with Federal Assurances provided by HUD.
References: 42 U.S.C. 7401 et seq., 40 CFR 15.61, 49 CFR Part 18
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7. Clean Water
The Contractor agrees to comply with all applicable standards, orders or regulations issued >
pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. The
Contractor agrees to report each violation to the State of Florida Department of economic
opportunity and understands and agrees that the Purchaser will, in turn, report each violation as
required to assure notifications the appropriate EPA Regional Office.
The Contractor also agrees to include these requirements in each subcontract exceeding
$100,000 financed in whole or in part with HUD.
References: 33 U.S.C. 1251
8. Energy Conservation CL
The Contractor agrees to comply with mandatory standards and policies relating to energy
efficiency, which are contained in the state energy conservation plan issued in compliance with ..
the Energy Policy and Conservation Act.
Reference (42 U.S.C. 6321 et. Seq., 49 CFR Part 18)
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9. Recycled Products
The Contractor agrees to comply with all the requirements of Section 6002 of the Resource
Conservation and Recovery Act (RCRA), as amended (42 U.S.C. 6962), including but not limited
to the regulatory provisions of 40 CFR Part 247, and Executive Order 12873, as they apply to the
procurement of the items designated in Subpart B of 40 CFR Part 247.
References: 42 U.S.C. 6962, 40 CFR Part 247, Executive Order 12873 (More than $10,000)
10. Federal Register
i. Public Law
ii. Federal register notices (list that apply to FL)
TERMINATION AND DEBARMENT y
PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS
31 U.S.C. 3801 et seq., 49 CFR Part 31 18 U.S.C. 1001, 49 U.S.C. 5307
The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of
1986, as amended, 31 U.S.C. § § 3801 et seq . and U.S. DOT regulations, "Program Fraud Civil
Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of
the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any
statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying
contract for which this contract work is being performed. In addition to other penalties that may
be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false,
fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government
reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on .�
the Contractor to the extent the Federal Government deems appropriate.
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The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or
fraudulent claim, statement, submission, or certification to the Federal Government under a
contract connected with a project that is financed in whole or in part with Federal Assurances
originally awarded by HUD, the Government reserves the right to impose the penalties of 18
U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal .N
Government deems appropriate.
The Contractor agrees to include the above two clauses in each subcontract financed in whole or >
in part with Federal Assurances provided by HUD. It is further agreed that the clauses shall not
be modified, except to identify the subcontractor who will be subject to the provisions.
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GOVERNMENT-WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT)
49 CFR Part 29, Executive Order 12549 (over $25,000)
Instructions for Certification
By Signing and submitting this bid, the prospective lower tier participant is providing the singed
certification set out below:
The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification, in addition to other remedies available
to the Federal Government, the State of Florida Department of economic opportunity may pursue
available remedies, including suspension and/or debarment.
The prospective lower tier participant shall provide immediate written notice to the State of Florida
Department of economic opportunity if at any time the prospective lower tier participant learns
41
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D.2.b
that its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," "persons," "lower tier covered transaction," "principal," "Contractor,"
and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions
and Coverage sections of rules implementing Executive Order 12549 [49 CFR Part 29]. You may
contact the State of Florida Department of economic opportunity for Assurances in obtaining a
copy of those regulations.
The prospective lower tier participant agrees by submitting this bid that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered
transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded v
from participation in this covered transaction, unless authorized in writing by the State of Of Florida
Department of Capital Planning and Resiliency.
The prospective lower tier participant further agrees by submitting this bid that it will include the
clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion - Lower Tier Covered Transaction", without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions.
A participant in a covered transaction may rely upon a certification of a prospective participant in
a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily
excluded from the covered transaction, unless it knows that the certification is erroneous. A
participant may decide the method and frequency by which it determines the eligibility of its
principals. Each participant may, but is not required to, check the Non-procurement List issued
by U.S. General Service Administration.
Nothing contained in the foregoing shall be construed to require establishment of system of
records in order to render in good faith the certification required by this clause. The knowledge
and information of a participant is not required to exceed that which is normally possessed by a .N
prudent person in the ordinary course of business dealings.
Except for transactions authorized under Paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in
addition to all remedies available to the Federal Government, the State of Florida Department of
economic opportunity may pursue available remedies including suspension and/or debarment.
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower
Tier Covered Transaction"
The prospective lower tier participant certifies, by submission of this bid, that neither it nor its
"principals" [as defined at 49 C.F.R. § 29.105(p)] is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any
Federal department or agency.
When the prospective lower tier participant is unable to certify to the statements in this
certification, such prospective participant shall attach an explanation to this bid.
(2) Land Covenants
This contract is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P. L. 88-
352) and 24 CFR 570.601 and 570.602. In regard to the sale, lease, or other transfer of land
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D.2.b
acquired, cleared or improved with assistance provided under this contract, the contractors shall
cause or require a covenant running with the land to be inserted in the deed or lease for such
transfer, prohibiting discrimination as herein defined, in the sale, lease or rental, or in the use or
occupancy of such land, or in any improvements erected or to be erected thereon, providing that
the Grantee and the United States are beneficiaries of and entitled to enforce such covenants.
The contractors, in undertaking its obligation to carry out the program assisted hereunder, agrees
to take such measures as are necessary to enforce such covenant, and will not itself so
discriminate.
(3) Section 504
The contractors agrees to comply with all Federal regulations issued pursuant to compliance with
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits discrimination
against the individuals with disabilities or handicaps in any Federally assisted program. The v
Grantee shall provide the contractors with any guidelines necessary for compliance with that
portion of the regulations in force during the term of this Agreement.
(4) The Contractor also agrees to include these requirements in each subcontract financed in
whole or in part with Federal Assurances provided by HUD, modified only if necessary to identify
the affected parties.
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AFFIRMATIVE ACTION
Approved Plan
The contractors agrees that it shall be committed to carry out pursuant to the Grantee's <
specifications an Affirmative Action Program in keeping with the principles as provided in
President's Executive Order 11246 of September 24, 1966. The Grantee shall provide Affirmative
Action guidelines to the contractors to assist in the formulation of such program.
Women and Minority Owned Businesses
The contractors will use its best efforts to afford small businesses, minority business enterprises,
and women's business enterprises the maximum practicable opportunity to participate in the .N
performance of this contract. As used in this contract, the terms "small business" means a
business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended
(15 U.S.C. 632), and "minority and women's business enterprise" means a business at least fifty-
one (51) percent owned and controlled by minority group members or women. For the purpose of
this definition, "minority group members" are Afro-Americans, Spanish-speaking, Spanish
surnamed or Spanish-heritage Americans, Asian-Americans, and American Indians. The
contractors may rely on written representations by businesses regarding their status as minority
and female business enterprises in lieu of an independent investigation.
C. Notifications
The contractors will send to each labor union or representative of workers with which it has a
collective bargaining agreement or other contract or understanding, a notice, to be provided by
the agency contracting officer, advising the labor union or worker's representative of the
contractors commitments hereunder, and shall post copies of the notice in conspicuous places CL
available to employees and applicants for employment.
D. Subcontract Provisions
The contractors will include the provisions of Paragraphs X.A, Civil Rights, and B, Affirmative
Action, in every subcontract or purchase order, specifically or by reference, so that such
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D.2.b
provisions will be binding upon each of its own contractors or subcontractors.
COPELAND "ANTI-KICKBACK"
40 U.S.C. § 276c (1999), 29 C.F.R. § 3 (1999), 29 C.F.R. § 5 (1999)
The contractor shall comply with the requirements of 29 CFR part 3, which are incorporated by
reference in this contract, specifically Davis Bacon Act.
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CONTRACT WORK HOURS AND SAFETY STANDARDS
40 U.S.C. §§ 327 -333 (1999), 29 C.F.R. § 5 (1999), 29 C.F.R. § 1926 (1998)
Overtime requirements - No contractor or subcontractor contracting for any part of the contract y
work which may require or involve the employment of laborers or mechanics shall require or
permit any such laborer or mechanic in any workweek in which he or she is employed on such
work to work in excess of forty hours in such workweek unless such laborer or mechanic receives v
compensation at a rate not less than one and one-half times the basic rate of pay for all hours
worked in excess of forty hours in such workweek.
Violation; liability for unpaid wages; liquidated damages- In the event of any violation of the clause y
set forth in paragraph (1) of this section the contractor and any subcontractor responsible therefor
shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable
to the United States for liquidated damages. Such liquidated damages shall be computed with
respect to each individual laborer or mechanic, including watchmen and guards, employed in 0
violation of the clause set forth in paragraph (1)of this section, in the sum of$10 for each calendar
day on which such individual was required or permitted to work in excess of the standard
workweek of forty hours without payment of the overtime wages required by the clause set forth
in paragraph (1) of this section.
Withholding for unpaid wages and liquidated damages - the State of Florida Department of
economic opportunity shall upon its own action or upon written request of an authorized
representative of the Department of Labor withhold or cause to be withheld, from any moneys
payable on account of work performed by the contractor or subcontractor under any such contract
or any other Federal contract with the same prime contractor, or any other federally-assisted
contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same .N
prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of
such contractor or subcontractor for unpaid wages and liquidated damages as provided in the
clause set forth in paragraph (2) of this section.
Subcontracts - The contractor or subcontractor shall insert in any subcontracts the clauses set
forth in this section and also a clause requiring the subcontractors to include these clauses in any
lower tier subcontracts. The prime contractor shall be responsible for compliance by any
subcontractor or lower tier subcontractor with the clauses set forth in this section.
Payrolls and basic records - (i) Payrolls and basic records relating thereto shall be maintained by
the contractor during the course of the work and preserved for a period of three years thereafter
for all laborers and mechanics working at the site of the work (or under the United States Housing
Act of 1937, or under the Housing Act of 1949, in the construction or development of the project).
Such records shall contain the name, address, and social security number of each such worker,
his or her correct classification, hourly rates of wages paid (including rates of contributions or
costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described
in section 1(b)(2)(B) of the Davis-Bacon Act), daily and weekly number of hours worked,
deductions made and actual wages paid. Whenever the Secretary of Labor has found under 29
CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs
reasonably anticipated in providing benefits under a plan or program described in section
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D.2.b
1(b)(2)(B) of the Davis-Bacon Act, the contractor shall maintain records which show that the
commitment to provide such benefits is enforceable, that the plan or program is financially
responsible, and that the plan or program has been communicated in writing to the laborers or
mechanics affected, and records which show the costs anticipated or the actual cost incurred in
providing such benefits. Contractors employing apprentices or trainees under approved programs
shall maintain written evidence of the registration of apprenticeship programs and certification of
trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates
prescribed in the applicable programs.
The Remainder of this Page Intentionally Left Blank v
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IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly
authorized representative on the day and year first above written.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: KEVIN MADOK, Clerk OF MONROE COUNTY, FLORIDA
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By: By:Deputy —
Clerk ayorJ it a
Date:
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CONTRACTOR
y.
Title: PRESIDENT
The foregoing instrument was ac nowledged before me, by means of 11 physical presenc;ue_s
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online notarization, on this day of 2020, by >
Who is personally known to me or( ) produced a
driver's license as identification.
NOTARY PUBLIC, STATE CF FLORIDA N
A.C ®®® Print, type of stamp commissioned name of
Q�,,.onrssiorvro <<y'!� notary cv
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,'GG 162341 END OF AGREEMENT
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D.2.b
ATTACHMENT A
SCOPE OF WORK AND PRICING
All services shall comply with the U.S. Department of Housing and Urban Development (HUD) and
DEO guidelines. These services will be funded under the Federally-Funded Subrecipient
Agreement between the County and the Florida Department of Economic Opportunity (DEO) and
attached hereto as Exhibit "A" and the State of Florida Action Plan for Disaster Recovery. The
CONTRACTOR is bound by the terms and conditions of the County's Subrecipient Agreement with
DEO.
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The CONTRACTOR is required to be familiar with and shall be responsible for complying with all
federal, state, and local laws, ordinances, rules, and regulations that in any manner affect the work y
and the environment
The CONTRACTOR agrees to provide reports or information to the County as needed to comply
with the County's obligation to submit reports to DEO on the progress of the work under this
Agreement. y
The County for will issue Task Orders for Survey Services in accordance with the implementation
of the CDBG-DR VHBP.
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Surveys Services: The project consists of survey services for the Voluntary Home Buyout Program
(VHBP) and other local, state, or federally funded programs or other surveying services as needed
by the County. All surveys shall be conducted by a surveyor licensed to perform physical surveys
by the State of Florida.
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As part of the creation of the survey, the licensed surveyor shall visit the property and record certain
information about the location. He or she shall not rely solely on records or plats filed with the county
recorder's office, but those documents shall be reviewed to aid in preparation of the final document.
The surveyor will make an independent, professional determination about the land and all
improvements found thereon. He or she will use experience and professional expertise to create a
boundary survey. Currently, the County has identified approximately 60 residential parcels for the
first phase of the VHBP. These parcels may contain damaged residences or mobile homes, or the
parcels may be vacant because the dwelling unit has already been demolished. Each parcel will
require its own Survey report.
The surveys should be conducted in accordance with industry accepted standards, practices, and
requirements of all applicable law, and include: ca
1. Details regarding the boundary lines for the land or lot;
2. A legal description for the land or lot;
3. Descriptions of where the improvements are located on the property including the
distance between each improvement and the boundary lines; and
4. Disclosures of specific characteristics of the property, including:
(a) Location of all utilities
(b) Location of all easements
(c) Path of access for all easements
(d) Boundary line encroachments
(e) Location of the road right of way; and
5. Any other parcel attributes deemed necessary
6. The surveyor must mark the property corners.
Although the County has not finalized the overall acquisition schedule, vendors should expect that
47
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surveys must be completed no later than 45 calendar days of the Notice to Proceed to conduct survey on on a given property.
These services will be funded under the Federally-Funded Subrecipient Agreement between the
County and the Florida Department of Economic Opportunity (DEO), and attached hereto as Exhibit
A. The selected CONTRACTOR is bound by the terms and conditions of the County's Subrecipient
Agreement with DEO. y
The CONTRACTOR is required to be familiar with and shall be responsible for complying with all
federal, state, and local laws, ordinances, rules, and regulations that in any manner affect the work.
CONTRACTOR agrees to provide reports or information to the County as needed to comply with
the County's obligation to submit reports to DEO on the progress of the work under this Agreement.
Pricing
Category 1 Properties: $650 per property
Category 2 Properties: $900 per property y
Category 3 Properties: billed at the hourly rate schedule
Hourly Rates, cn
SERVICE HOURLY RATE DAILY RATE
1 3 MAN TOTAL STATION CONVENTIONAL FCELD CREW 1l,68c �
AUTOCAL1 DRAFTING $150.00
RECORDS RESEARCH $35.00
FLORIDA LICENSED PROFESSIONAL SURVEYOR AND $175.00 �
MAPPER >
.All hourly rates are charged at a minimum of I hour and daily rates shown hereon are for a typical 8-
hour workday,during normal working hers,not including weekends and/or holidays,.
The surveys will include: cV
1. The parcel boundaries, easements of record as provided to the surveyor prior to commencement of
survey, visible utilities, lines of possession (ie. fences, walls, etc.) interior improvements within the subject
property within five feet of the property line, apparent mean high water as visible at the time of field work.
2. The footprint of the principal structure and the 2018 Aerial Image as provided by Monroe County
GIS Dept will be utilized as the background image for these surveys to assist with identifying additional
features and improvements not shown on the survey.
3. Title work to be provided at the time of task order per property. Wetland delineation and locating the
said wetland line, tree ID and locating the said trees will be outside the scope of this contract. Adding
these features to the survey is outside the "category 1" and "category 2" costs and will be priced based on
the hourly rates.
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Category 1 properties are typically defined as:
Properties typically under 6,000 sq ft +/- in an improved platted subdivision with a known established
survey control network in place. The properties are not irregular in shape and are typically rectangular with
4 property corners to establish. Any of the waterfront properties included in this category are typically on
an improved canal and include a seawall rather than a natural shoreline to be located. These properties
are either vacant of improvements or have straightforward improvements on the property.
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Category 2 properties are typically defined as:
Properties typically over 6,000 sq ft +/-. These properties may have metes and bounds legal descriptions
or are comprised of multiple lots or portion of lots in a platted subdivision. These are properties located in
areas that may have known survey control issues. The properties may be irregular in shape and may have
more than 4 property corners to establish. Waterfront properties included in this category may have a
natural shoreline (apparent mean high water line) to be located. These properties may have a lot of
improvements near the boundary lines that will need to be located.
Category 3 properties are those that are not included in Category 1 or Category 2.
48 Packet Pg. 1100
D.2.b
EXHIBIT A
DEO SUBRECIPIENT AGREEMENT WITH MONROE COUNTY
[This page intentionally left blank, with agreement to follow.]
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u ,
„t Ofirk Of MO UrcWt Coma fear- ,Pads
DATE: June 3,2020
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" Helena Watherington,Director
Local ter Ittoovery Depwtmcnt
2ats
SM
Block Mecting
Gram-Master oveq( -DR)huidmin dig amount of 15 mM°R f r rbota.
ram l l ° n of c `�
xif` � fog
mplun m of"die Volumary Honx Buyout T4,ogmm and dirvo taw.Cora Counry Admm, istrAtor tcy
sign tht,SIUb-redfYiCIII affeement.
Please he sure to provide out office with a copy, agreement once
signed ,DE . Should you l quesdom,pkase feel free to crintart me at. w -M40, u
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�"r Vint W0413Md RONS 33050 PWtftn Key,Fiwft 33070 P
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D.2.b
R' Ol.UTT N BY THE MONROE COUNTYBOARD �
f COU`NTY COMMISSIONERSAPPROVING ni
FLORIDA DEPARTMENT OF ECONOMIC
FOR THE CONTMU-NITYDEVF.L pF -- vr BLOC'.
VOLUNTARY HOME BUYOUT PROGRAM AIND
ACCEPTANCE OF $151MILIJON IN NON MATCHING
WHEREAS, Congress has appropriated sl nf`tea t lu nds for diaaat r recovery
through the Cat uni l uvei parteatt Black m t.—Disaster Rcrovery ("Cl -DR") cn
program in the aftermath of Hurricane Irma to support communityrecovery,and 0
NN'ffkREAS, thv Department of Housing and Loin Development ("HIM")
administers the CDBO-DR grant program and issued guidelines far aapplieatior and
awiurdb d 0
WHEREAS,the a` to use ofC C- R funds shall principally benellt low >
and modurate income persorts in a manner gnat ensures at least 70 percent of the grant 0.
amount awarded under this agreement is expanded for activitics that benefit each persons, .
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'WHEREAS, pursuant to the 1T1 uidelltaes theFloridaep
Flo i a erwt of cCD
at
ECOROttnie Opponututy ("DE t") aribinitted a state action, plan setting forth the states
proposed disaster recovery prograrns,and
WHEREAS, Monroe County canducted a oounaywide survey of impacted
residr-raas, a public 013trMach Campaign oonflisting of a direct _ 1- ut in i.rnter s d, Q)
individuals, a media awwntreaeh campaign, and an uttliva registration steer to identify'r
homeowners nttterest d in the pro am,,,and in
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WHEREAS, 'Manroc County applied to DFO for CDBG,-DR funds to implement
a 'Voluntar florae Buyout Pro would purchase ]tatm s darnaged by Hurricane Q)
l to at ,pre Hurricane Irma Fair Market value® demolish lish the :sbixture, and matt rain tine:
PtOPOTtY as gr=TPOCC of allow limited use of them lams in compliance with 1-tl
regulations,,and
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WHERFAS, on November 26, 20119 the Florida Department of &vnondc Ca
Opportunity armed Munroe Count), l ilii Srn CH - R Voluntary Hine Q)
trsyout Program funds and on March 13, 020 mnsnit,i. the Barb-t nipta nt agreement. >
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NOW 'IMEREFORE BE IT RESOLVEDF
COWNUSSIONERS OF MONROECOUNTY,FLORIDA.that
L The CourttyAdministratar is directedto sip die CDBG-DRb t Horm, �
Buyout Program Sub- iPiettl agreement with DEO accept`ng$15 Millionin
non-mawls grant funds,
2, Monroe,County staff am directed to implement the of m w,y Bome Buyout Program.
its comphattoo wrth all requirrmcnis imposed by Federal sur.jam,regulsti mmml and
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terms and conditions,or F O's Federal Award,
PASSED AND ADOPTEDby die Board of Cornity ommissioners of Monroe County, �
Florida, t a regular meeting held an the 20th Day of May,Mayor Heather Cartuthers
Mayor ProTern Michelle Coldiron
Commissioner Craig Cate's
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Commissioner David Rice
Commissioner Sylv,ia Murphy
BOARD OF COUNTYCOMMISSIONERS
As
DepotClerk " ',ay or
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D.2.b
State of Florida
Department of Economic
Fcdemdly,�Funded
Co its Development Block Grant
Disaster Recovery (CDBG-DR) Voluntary, Home Buyout Program
SubrecipientAgreement
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'���� ��§:,r�+� �t�as , +�.� �I I �z �k ;�r s�11�a.� Fla _..,.�,u.� a, ,• �.,,,:. �
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sole discretion of lfwCf to 0.
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ge npc,p9ersl r unirera Ise and brcMdrng any arnJetlanat dtntrriarrerTa'stion^ fh re+strecf rrr such ronsoif ry �
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fr rrT ofs1l�ata4stila4ttt't, art±t,uka'perannn rrsata'sl{'1xa�'tsll_a rCrr�I,Ttt*5`led ta`t"D„O,yL@brecipivl fuelheir ial lees to as"jisY
ana cooperate in the artstrr•rnvnt and coltect rvra of any b01 Prauetrt 6 that the gr farecIple it wun,rltf be 0
errritled to urieter any Crop lrattale,fA tas°arr `ra,•o ran,,,_, Ca
`'r requested by DyO S afar° rtf,,,rrft agrees to execute tr,icha further drac;pr"terl'iri arl �
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EXHIBIT B
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Links to 2 CFR PART 200
Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards
https://www.govinfo.gov/content/pkg C -2014-title2-volt/xml/C -2014-title2-volt-part200.xmi
https://www.ecfr.gov/c bin/text v
idx?S1 D=5b9d60b832dOc155f2a8e5b96d8a6e9f me=true&node=pt2.1.200 rgn=div5 se2.1.200
134
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EXHIBIT C
2 CFR Part 200 Overview for Grantees
Grants Management &Oversight Division/Office of Strategic Planning and Management
KEY DEFINITIONS
Definitions were revised and broadened to cover all the requirements and the categories of
assistance.
• Cognizant Agency.
Generally, the cognizant agency is the Federal agency with the largest dollar value of total Federal
awards with a governmental unit or nonprofit entity. (See 2 CFR 200.19). The cognizant agency
is the lead agency that a non-Federal entity deals with on issues. For example, the lead agency
for some HUD recipients for indirect cost rates may be HHS if HHS provides the most funding to v
the recipient. (See also the explanation under
§200.108. Inquiries). The cognizant agency for audit is the Federal agency designated to carry
out the responsibilities for audit. (See 2 CFR 200.18.)
c
• Contractor. (New)
Contractor is used rather than the term "vendor," which was used in OMB Circular A-
133. (New) Contractor means an entity that receives a contract. (See 2 CFR 200.23) This
definition is revised, as the new definition looks at the nature of the relationship, rather than what
the document/agreement is called (2 CFR 200.22.) (See also 2 CFR 200.330. Subrecipient and
contractor determinations. )
• Federal financial assistance.
This section essentially incorporates the requirements in the previous OMB circular for the
administrative requirements, cost principles, and audit requirements. (See 200.40) n'
• Federal award.
Federal award, depending on the context, can mean either (a) the Federal financial assistance, .N
or (b) the document that provides the assistance, e.g. the grant, cooperative agreement or cost
reimbursement contract. (See 2 CFR 200.38)
• Fixed Amount Award. (New)
In this type of award, the Federal Agency or pass through entity provides a specific level of support
without regard to actual costs incurred. Accountability is based primarily on performance and
results. (See 2 CFR 200A5.)
• Micro-Purchase. (New)
This is a new category of supplies or services which uses simplified acquisition procedures that
can be used by non-Federal entities. The micro-purchase threshold (floor) is set by the Federal
Acquisition Regulation. (See 48 CFR 2.101) At the present time, it is generally $3,000. The
threshold is periodically adjusted for inflation. (See 2 CFR 200.67) CL
• Non-Federal entity. (New)
Non-Federal entity means a state, local government, Indian tribe, institution of higher education
(I HE), or nonprofit organization that carries out a Federal award as a recipient
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D.2.b
or subrecipient. This is the term that is used in the regulation instead of, for example, grantee.
(See 2 CFR 200.69)
State no longer includes Indian tribe. (See 2 CFR 200.90) a
Local governments, which are specifically defined, include public housing authorities. (See 2 CFR
200.64)
• Pass- Through Entity.
Pass-through entity means a non-Federal entity that provides a subaward to a subrecipient to
carry out part of a Federal program. This could include a state, which could "pass funding through"
to a county or local government, or nonprofit. (See 2 CFR 200.74) y
• Subrecipient.
Subrecipient means a non-Federal entity that receives a subaward from a pass-through entity to
carry out part of a Federal program. This definition is revised from the circulars. (See 2 CFR
200.93) 2
HUD IMPLEMENTATION.
HUD is required to implement 2 CFR 200 unless different provisions are required by Federal
statute, are in a conforming regulation, or are otherwise approved by OMB. (See sections 2 CFR
. 2 CFR 200.106.)
For Federal awards under 2 CFR 200 all administrative requirements, program manuals,
handbooks and other non-regulatory materials that are inconsistent with the uniform requirements
must be superseded except to the extent they are required by statute or authorized by OMB.
(See 2 CFR 200.105.) This means that handbooks and other guidance that are inconsistent with
2 CFR 200 would need to be revised for the changes in the rule.
Federal agencies categorize Federal financial assistance as, for example, grants or cooperative
agreements, and this information will appear as the actual document. (See 2 C 200.101)
EFFECTIVE DATES.
The requirements in 2 CFR 200 are phased in for specific requirements in various stages as
follows: (See 2 CFR 200.110.)
Grant Aareements: Many HUD grant agreements are written to be governed by the regulations
in effect as of the date the agreement was signed.
Grants/Cooperative Agreements awarded before December 26, 2014 (the date the 2 CFR 200
rules became effective) and not modified on or after that date, are governed by 24 CFR Part 84-
Uniform Administrative Requirements for Grants and Agreements with Institutions for Higher
CL
Education, Hospitals, and other Nonprofit organizations or24 CFR Part 85—Administrative
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D.2.b
Requirements for Grants and Cooperative Agreements to State, Local and Indian Tribal
Governments, effective in December 2013.
For example, some grant agreements may contain the following language: "This Agreement will
be governed and controlled by the following, in effect as of the date of the Agreement. The Act,
the NOFA, and HUD regulations, laws and policies incorporated into the NOFA. In this case, an
agreement signed November 1,2013,would be governed by the regulations in effect in November,
2013.
Where the terms of a HUD award made prior to December 26, 2014, state that the award will be
subject to regulations as maybe amended, the Federal award shall be subject to 2 CFR Part 200.
For example, the agreement might say: "This Agreement will be governed and controlled by the
following: the Act, the NOFA, and HUD regulations, and policies incorporated into the NOFA as y
may be amended."
Procurement:
For the procurement standards in the new rule, non-Federal entities may continue to comply with
the procurement standards in previous OMB guidance for one additional fiscal year after 2014.
If a non-Federal entity chooses to use the previous procurement standards for an additional fiscal 0
year before adopting the procurement standards in this part, the non-Federal entity must 0)
document this decision in their internal procurement policies.
Example: A non-Federal entity whose fiscal year ends June 30, 2015, can operate under either the
"old" or "new" standards for the fiscal year beginning July 1, 2015 and ending June 30, 2016.
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Example: That non-Federal entity will be required to comply with the 2 CFR 200 procurement
standards for the fiscal year starting July 1, 2016 and ending June 30, 2017.
Audit.
Audit Requirements will apply to audits of fiscal years beginning on or after December 26, 2014.
Example: A non-Federal entity whose fiscal year ends June 30, 2015, is subject to the"new" audit
standards for their fiscal year beginning July 1, 2015 and ending June 30, 2016.
POST AWARD REQUIREMENTS AND ADMINISTRATION 2
Performance Measurement.
This section provides stronger guidance to Federal agencies to measure performance in a way
that will help the Federal awarding agency and other non-Federal entities to improve program
outcomes, share lessons learned, and spread the adoption of promising practices. (See 2 C
200.301.)
• Federal awarding agencies must require recipients to use OMB-approved
standard government-wide information collections to provide financial and
performance information.
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• Recipients must be required to relate financial data to performance accomplishments, and
must also provide cost information to demonstrate cost effective practices.
Internal Controls.
This section provides that for Federal awards Non-Federal entities must include certain tasks in
their administration of the assistance. It was moved from OMB Circular A-133. (See 2 CFR
c
200.303.) c
1. Establish and maintain effective internal controls- no expectation that they document
compliance with the internal control documents (GAO green book, compliance
supplement, etc.)
2. Comply with Federal statutes, regulations, &terms and conditions
3. Evaluate and monitor compliance
4. Take prompt action on audit findings
5. Safeguard protected personally identifiable information (See 2 CFR 200.82) v
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Payments to States and Non Federal Entities. (New in part)
Payments to States are governed by Treasury-State Cash Management Improvement Act
(CMIA) agreements codified at 31 CFR Part 205. Coverage largely replicates existing payment
coverage from OMB Circular A-110. (See 2 C 200.305.)
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• As a new measure, the rule extends to non-Federal entities previously covered by OMB
Circular A-102 the existing flexibility in OMB Circular A-110 to pay additional interest
earned on Federal funds annually, rather than "promptly" to each Federal awarding CD
agency. (NEW) CD
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• Interest amounts up to $500 per year may be retained by the non-federal entity
for administrative expenses. (NEW)
Cost Sharing or Matching.
This section clarifies policies on voluntary committed cost sharing.
• Stipulates that voluntary committed cost sharing is not expected under Federal research
proposals and cannot be used as a factor during the merit review of the proposal. Cost
sharing may only be considered when required by regulation and transparent in the
notice of funding opportunity. (See 2 CFR 200.306(a)) Only mandatory cost sharing or
cost sharing included on the project budget must be included in the organized research
base for computing the indirect cost rate or reflected in the allocation of indirect costs.
• For all Federal awards, any shared costs or matching funds and all contributions,
including cash and third party in-kind contributions, must be accepted as part of the non-
Federal entity's cost sharing or matching when such contributions meet all of the
following criteria: (1) Are verifiable from the non-Federal entity's records; (2) are not
included as contributions for any other Federal award; (3)Are necessary and reasonable
for accomplishment of project or program objectives; (4) Are allowable under Subpart CL
E—Cost Principles (5) Are not paid by the Federal Government under another Federal
award, except where the Federal statute authorizing a program specifically provides that
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Federal funds made available for such program can be applied to matching or cost sharing
requirements of other Federal programs; (6) Are provided for in the approved budget when
required by the Federal awarding agency; and (7) Conform to other provisions of this part, as
applicable.
• OMB Memorandum 01-06, Clarification of OMB A-21 Treatment of Voluntary
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Uncommitted Cost Sharing and Tuition Remission costs continues to apply. See: c
http:!lwww.whitehouse.govlomblmemoranda m01-06
• Valuation of cost sharing remains largely unchanged from OMB Circular A-110.
Period of Performance y
• Non-federal entities may charge to Federal awards only allowable costs incurred during y
the period of performance and any costs incurred before the Federal awarding agency or
pass-through entity made the Federal award that were authorized by the Federal awarding
agency or pass through entity. (See 2 CFR 200.309.)
• Federal awarding agencies may authorize no-cost extensions of the period 0
of performance (See also 200.308, Revision of budget and program plans.)
Coverage in Property Standards. (New in part).
• Property standards are largely derived from existing coverage. (Sections 200.310-
200.316)
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• The property standards are consistent with existing coverage. Equipment is new. 2 CFR
200.311
• States must use, manage, and dispose of equipment acquired under a Federal award
in accordance with state laws and procedures. (Not new)
• Other non-Federal entities must follow the requirements specified. (NEW)
Supplies. c
The definition of supplies in existing guidance includes all tangible personal property that fall
below the threshold for equipment. (See 2 CFR 200.314) Since, as technology improves,
computing devices (inclusive of accessories) increasingly fall below this threshold, (currently
$3,500) the guidance makes explicit that when they do, they shall be treated consistently with all
other items below this level. (NEW) See Definition of"Supplies" (See 2 CFR 200.94)
Intanaible Property. >
The Content of 200.315 is largely from OMB Circular A-110; however, the section has been
reorganized for readability and clarity. (See 2 CFR 200.315.)
PROCUREMENT STANDARDS
States.
States must use their own policies and procedures. (See 2 CFR 200.317)
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D.2.b
Non-Federal entities. (New)
All other non-Federal entities, including subrecipients of a state, must have and follow written
procurement procedures that reflect the procurement standards in part 200. This section does not y
require the non-Federal entity to maintain a contract administration system; it's a matter of an
entity's judgment as to how the non-Federal entity is going to maintain oversight of contracts and
contractors. (See 2 CFR 200.318)
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Standards of Conduct. (New in part.) _
The non-Federal entity must maintain written standards of conduct. (See 2 CFR 200.318). The
section contains a new requirement that extends the conflict to organizational conflicts
(parent, affiliate, or subsidiary, not a state, local government or Indian tribe). (See 2 CFR
200.318(c)
Procurement of unnecessary or duplicative items.
This section was sought by the research institutions. It does not require a non-Federal entity to
reexamine every item acquired for"unnecessary or duplicative items." (See 2 CFR 200.318(d).)
Interentity aareements. (New in part.)
To foster greater economy and efficiency and to promote cost-effective use of shared services,
the non-Federal entity is encouraged to enter into state and local intergovernmental agreements
or inter-entity agreements where appropriate for procurement or use of common or shared goods
and services. This is designed to encourage shared services and goods, e.g., strategic sourcing.
(See 2 CFR 200.318(e).) (NEW)
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The non-Federal entity is encouraged to use Federal excess and surplus property in lieu of
purchasing new equipment and property when this is feasible and when it reduces project costs.
(See 2 CFR 200.318(f}).
Methods of Procurement to be Followed.
There are 5 (five) options. (See 2 CFR 200.320) This section is generally based on Circular A- N
102 One of the options- micro-purchases- is NEW
Micro-purchases are used for acquisition of supplies or services if the aggregate amount does not >
exceed the "micro-purchase threshold" (currently $3,000). (See 2 CFR 200.67.)Is set by the
Federal Acquisition Regulation at 48 CFR Subpart 2.1 Definitions. Micro-purchases may be
awarded without soliciting competitive quotations if the non-Federal entity considers the price to
be reasonable. The micro-purchase threshold is adjusted for inflation on a periodic basis.
The four other procurement methods, which remain largely unchanged, are:
1. Small purchase procedures contracts not exceeding the Simplified Acquisition Threshold
(currently $150,000)
2. Sealed bids (formal advertising)
3. Competitive proposals CL
4. Noncompetitive proposals- clarified to specify that it can be used only under certain
conditions, e.g. when only one or more of the following factors apply. The
documentation of this process is important. The factors to be considered include:
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D.2.b
a) The item is available only from a single source;
b) The public exigency or emergency for the requirement will not permit a delay
resulting from competitive solicitation;
c) The Federal awarding agency(or pass-through entity) expressly authorizes this
method in response to a written request from the non-Federal entity;
d) After solicitation of a number of sources, competition is determined inadequate.
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Non-Federal entity review by Federal awardina aaencv or pass-throuah entity.
Upon request of the Federal awarding agency (or pass-through entity), the non-Federal entity
must make available: (See 2 QFR 200.324.)
• Technical Specifications. The technical specifications on proposed procurements where
the Federal awarding agency (or pass-through entity) believes the review is needed to y
ensure that the item or service specified is the one being proposed for acquisition.
• Procurement Documents. Upon request of the Federal awarding agency(or pass-through
entity), the non-Federal entity must make the procurement documents (e.g., requests for v
proposals, invitations for bids, or independent cost estimates) available for pre-
procurement review when:
1. The non-Federal entity's procurement procedures or operations fail to comply with
the procurement standards in Part 200;or
2. The procurement is expected to exceed the Simplified Acquisition Threshold
(currently $150,000); and
2
3. The procurement is to be awarded without competition or only one bid/offer is
received in response to a solicitation; or
4. The procurement specifies a "brand name" product; or
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5. The proposed contract is to be awarded to other than the apparent low bidder under
a sealed bid procurement; or
6. A proposed contract modification changes the scope of a contract or increases
the contract amount by more than the Simplified Acquisition Threshold.
Pre-procurement review exemption. .N
The non-Federal entity is exempt:
• If the Federal awarding agency(or pass-through entity) determines that its procurement
systems comply with the standards of Part 200, or >
• The non-Federal entity self certifies its procurement system (but the self-certification
does not limit the Federal awarding agency's right to survey the system).
Contract provisions.
Refers to Appendix II for provisions that must be included in contracts of non-Federal entities.
(See 2 CFR 200.326.) w
The Appendix provides a description of each requirement. It generally gives the legal basis
(regulations or statutes) of the provision) so that the non-Federal entity can determine whether
the provision is applicable to a contract. 0.
PERFORMANCE AND FINANCIAL MANAGEMENT REPORTING
Financial Reporting. (New in part.) E
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D.2.b
• Existing coverage from A-102 and A-110 on the Report of Federal Cash Transactions
and the Financial Status Report has been deleted and replaced with the requirement that
Federal awarding agencies only use the OMB-approved government-wide data elements y
for collection of financial information -- currently the Federal Financial Report. (New)
(See 2 QFR 200.327.)
• Submission frequency requirements generally remain unchanged- No less frequently than
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annually, nor more frequently than quarterly. New language was added, however, which c
permits the Federal awarding agency to require more frequent reporting where necessary
for the effective monitoring of the Federal award or where monitoring could significantly
affect program outcomes. (NEW)
MONITORING & REPORTING PROGRAM PERFORMANCE
• Specifies that performance reports are subject to the Paperwork Reduction Act
requirements (See 2 CFR 200.328.)
• Federal awarding agencies should utilize OMB-approved standard government-wide
information collections (see also 200.206)
• Submission frequency requirements remain largely unchanged
• No less frequently than annually, nor more frequently than quarterly.
• New language added, however, which permits more the Federal awarding agency
to require more frequent reporting where necessary for the effective monitoring of
the Federal award or could significantly affect program outcomes. (NEW)
Reporting on Real Property. (See 2 CFR 200.329)The language in this section is based on the supplementary information provided in the purpose
section of the Final Notice of the Real Property Status Report (RPSR) form SF-429, available at
75 FR 56540, published September 16, 201.0
SUBRECIPIENT MONITORING AND MANGAGMENT
Subrecipient and Contractor Determination. (See 2 CFR 200.330.)
• Explains the roles of subrecipients and contractors so that the non-Federal entity can
determine the relationship and the applicable requirements.
• A non-Federal entity provides a subaward to a subrecipient for the purpose of carrying out >
a portion of a Federal award and creates a Federal assistance relationship between the
non-Federal entity and the subrecipient.
• A non-Federal entity provides a contract to a contractor for the purpose of obtaining goods
and services for the non-Federal entity's own use and creates a procurement relationship
between the non-Federal entity and the contractor.
• What the document is called- an agreement or a contract -does not matter; the relationship a,
is the basis for determining which requirements are applicable.
Requirements for pass-through entities. (See 2 CFR 200.331.)
• The pass-through entity must: CL
1. Put specific information in the subaward, including indirect cost rate
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2. Do a risk assessment to determine appropriate subrecipient monitoring AND must
monitor subrecipients
3. Consider if specific subaward conditions are needed y
4. Verify subrecipients have audits in accordance with Subpart F-Audit Requirements
5. Make any necessary adjustment to the pass-through entity's records based on
reviews and audits of subrecipients
6. Consider actions to address subrecipient noncompliance
• When monitoring subrecipients, the pass-through entity must (200.331(d)):
1. Review reports required by the pass-through entity
2. Follow-up to ensure subrecipient takes appropriate action on all deficiencies
pertaining to the subaward from the pass-through entity identified through audits, on- y
site reviews, and other means
3. Issue a management decision for audit findings pertaining to subawards made by the
pass-through entity y
4. Not new requirement—taken from A-133; on-site reviews are not required.
5. The following tools may be useful, depending upon the risk assessment. No listed
tool is required nor is the list of tools all inclusive. Determination on which tools to
use is a matter of judgment for the pass-through entity based upon its assessment 0
of risk. (200.331(e))
o Providing subrecipient training and technical assistance
o Performing on-site reviews
o Arranging for agreed-upon-procedures engagements under 200.425, Audit --
services [in Cost Principles]
N
Fixed Amount Subawards. (NEW) (See 2 CFR 200.332.) N
• Permits a non-Federal entity to make subawards based on fixed amounts (in accordance
with 200.201) not exceeding the Simplified Acquisition Threshold (currently $150,000)
• The prior written approval of the Federal awarding agency is required.
• The following information must be identified to the subrecipient at the time of an award
and put in the subaward (and when changes are made to the subaward) (See also 2
CFR200.331(a)):
o Federal award identification, e.g., unique entity identifier. >
o Indirect cost rate for the Federal award (including if the de minimis rate is charged
per 200.414 Indirect (F&A) costs) Requirements imposed by the pass-through entity.
o Requirement to provide access to records for audit.
• The pass-through entity must evaluate each subrecipient' s risk of noncompliance with
Federal statutes, regulations, and the terms and conditions of the subaward for the
purpose of determining appropriate subrecipient monitoring. This is similar to the risk a,
assessment that the Federal Agency undertakes. The assessment may include
consideration of factors such as (200.331(b)):
o Prior experience with same or similar subawards
o Results of previous audits CL
o Whether new or substantially changed personnel or systems
o Extent and results of Federal awarding agency monitoring
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Retention requirements for records. (See 2 QFR 200.333)
• Retains the record retention period of three years from the date of submission of the final
expenditure report
• For Federal awards that are renewed quarterly or annually, from the date of the
submission of the quarterly or annual financial report
• Supplements to the listing of exceptions from standard record retention:
o When the non-Federal entity is notified in writing by the Federal awarding agency,
cognizant agency for audit, cognizant agency for indirect costs, or pass-through
entity; and
o Records for program income transactions after the period of performance
Methods for collection. transmission and storage of information. (NEW)
In lieu of addressing the issue throughout the rule, a new section was added to clearly articulate y
the treatment of electronic records. (See 2 QFR 200.335)
• Federal awarding agencies and the non-Federal entities should, whenever
practicable, collect, transmit, and store Federal award-related information in open and
machine readable formats.
• Federal awarding agencies or pass-through entities must always provide or accept paper
versions of Federal award-related information to and from the non-Federal entity upon
request.
• When original records are electronic and cannot be altered, there is no need to create
and retain paper copies.
• When original records are paper, electronic versions may be substituted through the use
of duplication or other forms of electronic media provided that they are subject to
periodic quality control reviews, provide reasonable safeguards against alteration, and
remain readable.
REMEDIES FOR NONCOMPLIANCE c
Remedies for Noncompliance are covered in Sections 200.338-200.342 >
• The sections are generally substantively the same as superseded circulars, with
some modifications.
• The sections cover actions that may be taken by the pass-through entity, not just by the
Federal awarding agency.
Remedies for noncompliance.
• Permits the Federal awarding agency (or pass-through entity) to try to remedy
noncompliance through additional conditions on the Federal award (or subaward). This is
new. The Federal agency can impose these requirements at any time, not just at the
initiation of the award. (See 2 QFR 200.338)
• Expressly references suspension and debarment proceedings and cross-references
the government-wide regulation at 2 CFR Part 180
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Packet Pg. 1174
D.2.b
Termination. comprehensively addresses termination.
• The Federal award may be terminated by the Federal awarding agency (or pass-through entity) in
whole or in part (See 2 CFR 200.339):
1. For failure of the non-Federal entity to comply with the terms and conditions of the Federal
award
2. For cause
3. With the consent of the non-Federal entity(the two parties must agree upon the termination
conditions, including the effective date and, in the case of partial termination, the portion _
to be terminated)
• The Federal award may be terminated by the non-Federal entity by sending to the Federal awarding
agency (or pass-through entity) written notification setting forth the reasons for termination, the
effective date, and, in the case of partial termination, the portion to be terminated. y
• When the Federal award is terminated, the Federal awarding agency (or pass-through entity)
and the non-Federal entity remain responsible for closeout, post-closeout adjustments and
continuing responsibilities.
0
Closeout. (NEW)
This section should be clearer because the timeframes are based on "period of performance" which must be
stated in the Federal award. (See 2 CFR 200.343) c
• Post-closeout adjustments and continuing responsibilities. The adjustment to the Federal award 0
amount based on an audit or other review after closeout must be made within the record retention
period. (See 2 CFR 200.344.)
• Collection of amounts due. The collection may happen after the record retention period. (See 2
CFR 200.345)
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COST PRINCIPLES
Classification of Costs
This section is a new explanatory introductory section which does not make major changes. (See 2 CFR
200.412.) It explains that there is no universal rule for classifying certain costs as either direct or indirect
(F&A) under every accounting system. A cost may be direct with respect to some specific service or function,
but indirect with respect to the Federal award or other final cost objective. Therefore, it is essential that each
item of cost incurred for the same purpose be treated consistently in like circumstances either as a direct or
an indirect (F&A) cost in order to avoid possible double-charging of Federal awards. Guidelines for
determining direct and indirect (F&A) costs charged to Federal awards are provided in subpart E. 2
Cost accounting standards and disclosure statement. (NEW)
This section applies to Institutions of Higher Education (IHEs) that receive aggregate Federal awards totaling 'an)
more than $50 million in its most recent fiscal year. (See 2 CFR 200.419.) It requires those entities to comply °2
with the Cost Accounting Standards Boards standards and file disclosures with the cognizant agency. It also
provides mechanisms for those cognizant agencies to adjust costs, credit overpayments, and assure
compliance.
Collections of Improper Payments CL
The costs incurred by a non-Federal entity to recover improper payments are allowable as either direct or
indirect costs, as appropriate. (See 2 CFR 200.428.)
Commencement and convocation costs. (NEW)
For IHEs, costs incurred for commencements and convocations are unallowable, except as provided in
limited circumstances detailed in Appendix III to Part 200—Indirect (F&A) Costs Identification and
123
Packet Pg. 1175
D.2.b
Assignment as student activity costs. (See 2 CFR 200.429)
Intellectual property. (NEW) v,
This section enumerates the allowable costs related to securing and owning patents and copyrights and at
discusses when royalties are allowed. (See 2 CFR 200A48.)
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Taxes fincludina Value Added Tax). (NEW) c
This section provides guidance detailing when taxes are allowable expenses, including a Value Added Tax _
(VAT) tax. (See 2 CFR 200.470.)
AUDITS
Threshold for Audits
An audit is required if a Non-Federal entity expends $750,000 or more during the non-Federal entity's fiscal
year. The non-Federal entity must have a single or program-specific audit. This threshold IS new y
(formerly $500,000). (See 2 CFR 200.501)
c
• A non-Federal entity that expends $750,000 or more during the non-Federal entity's fiscal year in
Federal awards must have a single audit conducted in accordance with §200.514 Scope of audit
except when it elects to have a program-specific audit conducted.
• Program-specific audit election. When an auditee expends Federal awards under only one Federal
program (excluding R&D) and the Federal program's statutes, regulations, or the terms and
conditions of the Federal award do not require a financial statement audit of the auditee, the auditee
may elect to have a program-specific audit conducted. (See 2 CFR 200.507)
• A non-Federal entity that expends less than $750,000 during the non-Federal entity's fiscal year in '✓
Federal awards is generally exempt from Federal audit requirements for that year, but records must
be available for review or audit by appropriate officials of the Federal agency, pass-through entity,
and Government Accountability Office (GAO). n'
Questions.
Inquiries concerning 2 CFR 200 may be directed to the Office of Federal Financial Management Office of
Management and Budget, in Washington, DC. (§200.108) Non-Federal entities' inquiries should be
addressed to the Federal awarding agency, cognizant agency for indirect costs, cognizant or oversight
agency for audit, or pass-through entity as appropriate.
• Office of Federal Financial Management:
htts://www.whitehouse.gov/omb/financial fin grants expanded/ admin
• HUD is the Federal awarding agency if HUD provides the financial assistance. y
• The cognizant agency for indirect costs could be HUD, or it could be another Federal agency.
(See 2 CFR 200.19.) Cognizant agency for indirect costs means the Federal agency responsible
for reviewing, negotiating, and approving cost allocation plans or indirect cost proposals
developed under this part on behalf of all Federal agencies. For assignments of cognizant
agencies see the following: CL
o For Institutions of Higher Education (IHEs): Appendix III to Part 200 —Indirect (F&A) Costs
Identification and Assignment, and Rate Determination for Institutions of Higher Education
(IHEs), paragraph C.11. Appendix III
o For nonprofit organizations: Appendix IV to Part 200—Indirect (F&A) Costs Identification and
Assignment, and Rate Determination for Nonprofit Organizations, paragraph C.12. Appendix
IV
124
Packet Pg. 1176
D.2.b
o For state and local governments: Appendix V to Part 200—State/Local Government- wide
Central Service Cost Allocation Plans, paragraph F.1. Appendix V
o For Indian tribes:Appendix VII to Part 200—States and Local Government and Indian Tribe
Indirect Cost Proposal, paragraph D.1. Appendix VII
• The cognizant agency for indirect cost is not necessarily the same as the cognizant agency for audit.
(§200.18). The cognizant agency for audit means the Federal agency designated to carry out the .2
audit responsibilities for the government. A non-Federal entity expending more than $50 million a
year in Federal awards must have a cognizant agency for audit. The designated cognizant agency
for audit must be the Federal awarding agency that provides the predominant amount of direct
funding to a non-Federal entity unless OMB designates a specific cognizant agency for audit. A list .
of cognizant agencies for audit may be found at the Federal Audit Clearinghouse (FAC) Web site: y
https://harvester.census.gov/facweb/default.aspx/
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SECTION THREE: COUNTY FORMS AND INSURANCE FORMS
[This page intentionally left blank, with forms to follow.]
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