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Item O1 0.1 County �� .�� y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 nff `ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting December 9, 2020 Agenda Item Number: 0.1 Agenda Item Summary #7650 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443 n/a AGENDA ITEM WORDING: County Administrator's Report for December 2020. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Packet Pg. 2137 0.1 Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Liz Yongue Completed 11/24/2020 4:01 PM Board of County Commissioners Pending 12/09/2020 9:00 AM Packet Pg. 2138 0.1.a MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: November 24, 2020 SUBJECT: County Divisions' Monthly Activity Report for December 2020 MONTHLY ACTIVITY REPORT-DECEMBER 2020 E Airports: Key West International Airport 11-6-20 Wildlife Hazard Management Training 11-6-20 United Airlines Washington-Dulles New Service Celebration 11-17-20 Monthly FDOT Airports Meeting 11-18-20 Monthly Meeting w/Airline Corporate Reps. 0 11-19-20 Meetings w/Engineering Consultant Teams c, Florida Keys Marathon International Airport 11-12-20 Pre-bid meeting for Security Lighting Re-habilitation 0 Veterans Affairs: CLIENTS ASSISTED Client Contacts 1,140 New Clients 15 Field Visits 0 E Benefits Delivery at Discharge 3 Flag Presentation 0 Homeless Veterans Assisted 2 Community Involvement Emergency Assistance 14 Appellate Claims 6 TRANSPORTATION PROGRAM Transportation Calls 26 Veterans Transported 0 (Transportation still suspended at this time due to COVID-19) *Due to COVID-19 and the Miami VAHS associated restrictions the VTP has been suspended since March 2020 Packet Pg. 2139 0.1.a Financial Data Retroactive Payments $208,066.32 Annual Payments $297,384.24 The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. For any further information regarding this report,please contact Cathy Crane, Director of Veterans Affairs @ ext. 5156 Extension Services: Number of services provided: 30 phone calls, 146 emails, 12 one on one consults, 0 visits to clients, 23 learning events with 396 participants, 7 media submissions, and 158 publications distributed. Total Budget for FY 20/21: $228,108.00; Year to Date Expenditures and Encumbrances: $116,051.23; Remaining Balance: $112,056.77; Percentage of budget spent E and/or encumbered year-to-date: 50.9% u The County Extension Director/Family & Community Development Agent accomplished the following activities: • Alicia participated in the Natural Resource Leadership Institute Class XX, review of 0 roots of conflict and conflict management through review of red snapper fisheries e( management. 0 • Alicia taught national program participants about the Climate Smart Floridian's program, evaluation and outreach. 0 • Alicia developed a national climate change module as part of the Sustainable Living �t Leadership Training, a partnership with UF, Perdue and the Michigan State University. The Environmental Horticulture Agent accomplished the following activities: • The 2020 Master Gardener Course concluded with 29 residential participants completing the course. The 10-week course covered a wide range of horticultural topics with 7 guest lecturers from across the state. This greatly increases our volunteer participation in the County with 70 volunteers that will be able to assist the horticulture agent in sustainable gardening and landscaping outreach including water conservation, fertilizer and pesticide use reduction, and waste recycling. • 13 Master Gardener volunteers are now participating in the Community Rain Network known as CoCoRaHS. This citizen science project began at Colorado State University and now has participants throughout the country collecting rainfall data that is used by scientists and gardeners; in addition all of the data is available for free to the public. This information helps gardeners reduce water use in the landscape by identifying larger trends in rainfall patterns. 2 Packet Pg. 2140 0.1.a The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Shelly is the South Florida coordinator for the 2020-2023 Greater Amberjack Visioning Program and will be leading the December 9th greater amberjack listening sessions. Read more in the media release "Florida Sea Grant leads call to action on Greater Amberjack, public input needed" (link: https://www.flseagrant.org/news/2020/11/22547/) and follow the links to register for one of seven sessions. • Shelly was invited by Mote Marine Lab on Summerland Key to teach and train them to participate in the Florida Horseshoe Crab Watch Program, which is a partnership with the FWC and uses volunteers to collect horseshoe crab data. Shelly co-wrote the EDIS document"The American Horseshoe Crab," which was peer-reviewed and now available online: https://edis.ifas.ufl.edu/s!,2�190 It is not too late to register for virtual horseshoe crab training, learn more on my blog: hqp://blots.ifas.ufl.edu/monroeco/2020/09/29/2020-florida-horseshoe-crab-watch- E census-free-virtual-training-course/ u • Shelly is a member of the Florida Sea Grant Fisheries Work Action Group and gave updates to the group bi-annual meeting to determine upcoming priorities and 0 performance measures for reporting to the National Sea Grant office. FIRE RESCUE • Participate in meetings in support of transition to and integration with new ERP software for the Clerk and e BOCC • Participate in new EOC plan and design meetings • Provide EOC Finance Section support to Emergency Management for COVID-19 • Received BOCC approval for purchase of one new Fire Engine and one new Rescue vehicle from 304 infrastructure funds to replace old apparatus slated to be taken out of service • Perform annual hose testing and inspection 0 FIRE EMS/TRAUMA STAR • Trauma Star flew a total of 39 flights, 6 Trauma,4 Stroke,2 Cardiac, and 27 Inter-facility • Nurse hiring process complete and(1)Full time and(1)Part time candidate were selected • Training and DOH registration complete for new Binax NOW Rapid Covid tests • Rapid Binax Covid tests administered at Coral Shores High School Shelter for TS Eta with success • Quarterly Health Coalition Meeting FIRE ACADEMY/TRAINING • Target Solutions —continuing education and online SOP training, also worked on updating assignments for continuous monthly training and ISO reporting • Scheduled multicompany training and posted to Fire Rescue operations calendar • Hosted facility training, including live fire training with Islamorada Fire Department • Conducting Firefighter Minimum Standards class with 29 students • 40-hour building construction for the fire service class held. 6 MCFR employees, 2 Ocean Reef employees, 4 Marathon employees and 1 civilian in attendance. • Hosted Live Fire Training Instructor class. 3 Packet Pg. 2141 0.1.a • Completed new hire orientation for 3 new hire firefighters and released them to field operations. • Completed hose testing at the fire academy. KWIA • Participated in multiple COVID-19 planning meetings, training sessions, and teleconferences. • Staffed TS Eta Monroe County EOC as Operations Section Chief • Attended&provided FAA required annual Wildlife Hazard Management Training to all ARFF staff • Attended&provided FAA required annual Part 139 Airport/Airfield Safety Inspector Training to all ARFF staff • Began ARFF orientation and familiarization to 3 new ARFF firefighters with MCFR • Began ESO software project to list all airport occupancies for inspection/preplan program • Began ARFF document review for upcoming annual FAA Safety Inspection 0 FIRE MARSHAL ■ Completed 30 Plan Reviews for New Construction or Renovation Permits ■ Completed 76 Life and Fire Safety Inspections for New Construction or Renovation Permits ■ Completed 1 Conditional Use Applications/Reviews for Development Review Committee ■ Attended 5 Pre-Construction/Construction Meetings ■ Conducted 24 Vacation Rental Annual Inspections �? ■ Conducted 1 School Fire and Life Safety Annual Inspections ■ Conducted 1 Fire Investigation(s) ■ Provided 2 Fire RMS Incident reports requests ■ Participated in 3 TS Eta Command staff and support meetings ■ Continue Daily COVID-19 Reviews and Awareness Updates 0 ENGINEERING SERVICES/ROADS Bridge#904982 Tubby's Creek(Card Sound) and Bridge#904984 Mosquito Creek Bridge (Card Sound) Replacement Grant Award: • FDOT advised staff that funding in the amount of$7,562,412 is being programmed in E FDOT's Work Program to fund the Project Development and Environment(PD&E), Engineering Design and Permitting and Construction Phases for replacement of two bridges on Card Sound Road. The PD&E phase will begin in FDOT FY2022; design and construction will follow. • Staff requested FDOT inspection consultant evaluate whether updated load rating analysis should be performed. Consultant determined new load rating was not needed at current time. Bimini Drive (Duck Key) Bridge Replacement: • Construction bid opening date is 11/24/20. • FDOT recently performed a revised load rating on the Bimini Drive bridge. Staff posted the reduced load rating of 10 tons. 4 Packet Pg. 2142 O.1.a • Temporary Acrow bridge concept plans and specs were uploaded to Demandstar as an addendum to construction bids on October 29th. Final temporary bridge plans and specs to be issued to contractor before construction begins and a change order for the work will be processed. • Utility relocation coordination is ongoing; FKAA is preparing design and permits for pipes to be installed sub aqueous. • Construction Engineering and Inspection (CEI) services task order was approved at November 2020 BOCC meeting. Harbour Drive (Duck Key) Bridge Replacement: • FDOT performed a new Load Rating Analysis and on November 16th the bridge load rating was reduced and posted for 4 tons. • Utility relocation coordination is ongoing; FKAA is preparing design and permits for pipes to be installed sub aqueous. • Engineering design and permitting is ongoing and design is approaching 90% submittal phase. • SFWMD permit approved on Nov 20th Seaview Drive (Duck Key) Bridge Replacement: • FDOT performed a new Load Rating Analysis and on November 16th the bridge load rating was reduced and posted for 4 tons. • Utility relocation coordination is ongoing; FKAA is preparing design and permits for e( pipes to be installed sub aqueous. �? • Engineering design and permitting is ongoing. c Cudjoe Gardens Drainage Rehabilitation Project: • Design of repairs to a damaged culvert headwall located on 4ch Ave. W. and a storm drainpipe replacement project located on 5th Ave. W. is 100% complete. 0 • Consultant Received US Army Corps of Engineers (USACE)permit. • Construction project manual/contract documents for bidding are being reviewed and projected bid date is January 12, 2021. 1st Street and Bertha Street Drainage Improvement Project: • Three construction bids received on November 18th • Award and contract to low bidder to be on BOCC agenda for January. Twin Lakes/Key Largo and Sands/Big Pine Key Roadway Pilot Project: • Sands and Twin Lakes - FEMA BRIC (Building Resilient Infrastructure and Communities) grant applications for Sands and Twin Lakes submitted to FEMA online system by consultant on November 12th • Sands and Twin Lakes - FDEM HMGP grant - PW&E grants coordinator and staff responded to additional RFI regarding Benefit Cost Analysis on October 2na • Sands - DEO CDBG-DR 2nd round grant application meeting for Sands held onsite October 22"d with DEO Chief Bureau of Economic and Business Recovery. • Sands - MC Building Department comments indicate that the Sands subdivision will require Planning Commission variance due to setbacks not maintained due to footprint of 5 Packet Pg. 2143 0.1.a above ground drainage equipment. Staff reviewing consultant request for 4th amendment to meet MC LDC and variance package requirements. • Sands - As required by MC planning department - FWC provided approval for fencing around pump station equipment on County owned lot in Sands subdivision, due to key deer- Big Pine Key. • Sands- Keys Energy utility for Sands — electrical account set up pending County initiation. • Twin Lakes -FKEC determining design requirements for additional power supply for pump station drainage equipment. Consultant working on proposal for additional electrical interface design required per FKEC- installation of the underground duct bank from the new ductile iron pole (US1 and Lake Street area), to the intersection of Lake St street and Shaw Dr., to the intersection of Shaw Dr. and Crane St., then to transformer/project site location. FKEC will provide design guidelines, but the County is responsible for all construction tasks including permitting, MOT, contractor procurement and oversight. Hurricane Irma Repairs to Duck Key Drive Paved Path Street Lights Federal Highway Administration (FWHA): c • Staff submitted 90% invoice for reimbursement on Nov 16th • Staff has provided all requested documentation to FDOT LAP office and is awaiting construction close out confirmation. c Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: • Waiting for USACE permit to proceed with design to 100%. Consultant submitted �? USACE permit application on September 21 st. • SFWMD permit received October 14th • Staff reviewed and made final comments to consultant on permit set. • FDOT ERC review complete. • Consultant coordination with FDOT Resurfacing project FM 443898 on US in design and to be in construction in 2021. Roadway Vulnerability Study and Capital Plan: �t • Engineering staff is coordinating with Sustainability Office on project. • Staff prepared four grant applications for projects for the CDBG-MIT grant program. • Vulnerability and Criticality criteria and weighting to be used in roadway analysis was E presented at BOCC workshop on November 18th. • Staff received direction to proceed with technical assessment as planned and also to move forward with preparing funding alternatives. Sugarloaf Boulevard Bridge Replacement Project: • Utilities coordination is ongoing. Consultant requires action from FKAA. • Awaiting permit from US Army Corps of Engineers • Staff is preparing documentation for construction bidding. 6 Packet Pg. 2144 0.1.a Key Largo III (Burton Drive/Harris Ocean subdivision) Roadway and Drainage Improvement Project: • Staff intends to contact SFWMD to discuss options for minimal drainage design. SFWMD permit pending revised design. • Consultant and Staff held meeting on October 5th to review County suggested value engineering design revisions. Consultant does not agree with County suggested drainage structure quantity reduction. • Consultant provided 90% design and engineer's estimate. • KLWTD utility notes received and implemented by Consultant. Koehn Subdivision Roadway and Drainage Project: • MOT notified County on November 4 that due to revenue shortfalls, they are working on determining the best way to encumber the project. • Advertisement pending MOT notice to proceed with construction and MOT execution of SCOP grant agreement. • Staff has received 100%plans and has drafted construction bid document. • Staff has drafted Construction Engineering and Inspection task order for future execution. 0 • SFWMD permit received. Boca Chica Road Hurricane Irma Repairs Project: • Engineering design and permitting is ongoing. • US Navy coordination is ongoing. • Permitting for additional sheet pile design work is ongoing. 0 County Roads Asphalt Preservation Program • Staff is implementing a second phase of pavement preservation program to extend life of >, newly paved roads early in pavement lifecycle. Pavement should be treated within first six years to be effective. Goal will be to complete backlog and in future years treat newly 0 resurfaced roads within first three years. • Contract to treat lower keys roads paved in 2015/2017 (Big Pine Key paved as part of �t Cudjoe Regional WW project) and 2016/2017 Key Largo road projects with Reclamite pavement rejuvenator to extend pavement life approved on October agenda. Work to begin December 7 in Key Largo, and Big Pine will be treated early 2021. E Duval,Whitehead, and Front Street Roadway Improvement ILA with the City of Key West: • Curb ramp, asphalt paving, and striping are 100% complete on the county's portion of Duval Street. • Design process is ongoing for the second portion of project, including Whitehead Street. • 60%plans have been reviewed on the county's portion of Whitehead Street. Roadway Repairs (FEMA)Upper Keys Project: • Contract awarded to Affordable Asphalt on September 16, 2020 BOCC meeting. • Pre-construction meeting was held first week in November. 7 Packet Pg. 2145 0.1.a Hurricane Irma No Name Key Bridge Repairs: • Design and permitting is ongoing. • Consultant submitted permit application to SFWMD in early November. Hurricane Irma SR 4 (Little Torch) Roadway Repairs: • Engineering staff is coordinating with the Public Works/Roads Department to perform roadway shoulder and embankment repairs. PROJECT MANAGEMENT Major Hurricane Repairs: Following is a partial list of the individual locations damaged by Hurricane Irma. Big Pine Key Community Park: Park Repairs • Construction start date being negotiated with contractor. SherriResidence • FEMA required the structure be raised by 1.5 ft. — additional costs submitted to FEMA for review and approval_ Blue Heron Park Community Center: • Permit application submitted November 12, 2020 Gato Building Repairs & Roof: • Flashing and detail work is nearly completed, lightning protection is now being installed. c • Work order to move the cabling and hoses from temporary chiller over cornice submitted to complete area on west side of building. • Installation of membrane began on 11/16 on the south side of the roof covering about 35% • After hours for installation will begin at 1600 hours and will continue into the evening. c, • Obtaining quotes for historically accurate front porch lighting damaged during Irma. a� Harry Harris Park: Wilkinson Point & Beach Jetty: • Cost analysis ofproject reviewed and approved by FEMA, sent to EHP for review and approval. • CPH preparing Army Corps of Engineers (ACOE)permitting for approval of in water work. Ballfield Sod Replacement • RFP opening 121712020 • Successful Bidder Contract scheduled for BOCC approval at 121912020 meeting. 8 Packet Pg. 2146 0.1.a Key Largo Park: • Notice to proceed issued November 13, 2020. • Lighting plans resent to engineer for approval of minor changes. Key Largo Library: • BOCC approved the project 11/17/2020 • General contractor is in the process of providing bonds, insurance, and additional documentation prior to receiving a notice to proceed. • Working with library staff for carpet color selection. Marathon Annex 63`'d Street: • Plans have been submitted for permitting and are being reviewed by the city of Marathon. • Draft of RFP submitted to Legal on Monday 11-23-2020. E Marathon Former Tax Collector's Office: The scope to repair the structure was deemed too different by FEMA from the original RFP that was bid on over a year ago. As a result, the current contractor will be released 0 from contract and new RFP will be published. Veteran's Memorial Park: • Design and Permitting Task Order for ADA Pavilion & Tiki Huts on hold due to impact of pandemic-approximately 75% complete. • Project expenditures for restroom RFP on hold due to COVID 19. �? 0 Watson Field Park: • Building permit application submitted. West Martello: 0 Citadel • Permit for Citadel Repairs ready for pickup at the Key West building department. • RFP being developed. Archway • Arch replacement in design. Seawall • Preparing permit application to the Key West building department for seawall repairs. • RFP being developed. Capital/Grant Funded Proiects Big Pine Lower Keys Scenic Viewing Area/Swimming Hole—FDOT, CAP, TDC: • Design team has revised the plans to address floodplain review comments identified during the building permit review. • Plans are currently pending a KEYS Energy review for stamped approval before resubmittal to Building Department. • With the construction contract in place, work will begin as soon as the permit is released by the Monroe County Building Department. 9 Packet Pg. 2147 0.1.a Cudjoe Fire Station - CAP: • Contractor submitted revised list of change orders and proposed contract time extensions. • Installation of Art in Public Places confirmed for week of Dec. 7t'. East Martello Drainage & Parking Phase II - TDC: • Work has begun. Site cleanup and vegetation removal will begin in December. East Martello Drainage & Parking Phase III - TDC: • Design Task Order approved in October BOCC meeting has been executed. • Design started. Emergency Operations and Public Safety Center—FDEM, HMGP,FDOT: • Pending receipt of permit, Ajax proceeding with demolition of the LSA building. Completion scheduled for December 2020. • Schematic design, including interior layouts, elevation details and exterior design renderings being presented by ADG to stakeholders for review. Specifications for major systems (HVAC, Electrical, Plumbing, AN Technology, Civil Engineering, etc.) underway and scheduled for delivery in December 2020. • Grant Reimbursement Schedule developed and coordinated with OMB and Clerk for 0 budgeting. • Delivery of EOC now scheduled for June 2023. Gato Building Replacement of the Automatic Transfer Switches —CAP: 0 • All work is finished, waiting on finalized closure of permits and manuals for each transfer switch from general contractor prior to issuing final payment. • On November 4, 2020, ASCO Power Technologies representative approved work and guaranteed the warranty. c Higgs Beach Bathrooms - TDC: • Project Management selected floorplan concept to move forward into final design. • Elevation concepts being formulated for review and approval Higgs Beach Sand Re-nourishment -TDC: • FDEM approval of permit and notice to proceed received in November. • Final NTP pending signoff from ACOE. • Notice to proceed on construction is expected before the end of the year. HMGP Generators —HMGP: • The County anticipates receiving an award and agreement for the design phase of the project within the month. 10 Packet Pg. 2148 0.1.a HMGP Wind Retrofit—HMGP: • State has listed the project as a backup project awaiting potential funding. • Waiting on funding notification. Jackson Square Chiller Building - CAP: • Focused survey of FKAA parcel/Chiller Building location completed. • Working on final revisions to lease contract with FKAA. Key West Senior Nutrition Center -CAP: • RFQ will be published in March 2021 to coincide with design funding becoming available in fiscal year 2022. • Change order approved for parking lot paving, work will resume on 11-23-2020. a� Historic Jail Museum - TDC: • Roof replacement is complete. • Selective demolition and environmental abatement has begun. Substantial completion planned for 2/21/2021. • RFP for the next phase of repairs to publish in December. • Work is being organized, procured, and staged in logical assembly line style steps. 0 Marathon Library - CAP: • Exterior limestone facing completed. • Exterior stucco 95% complete. c, • Exterior building painting ongoing. 0 • Interior insulation and drywall work 70% complete. • Raised Flooring system 60% complete. • Total construction approximately 77% complete with handoff to the Library Department for move in and installation of library technology in March of 2021. 0 MCSO Admin Envelope Waterproofing— CAP • On track to complete the project by mid December 2020 • The East Elevation is 100% complete. • No water intrusion has been documented in the building in the last 5 weeks. MCSO Stock Island Jail Generator Replacement and Electrical Upgrades — CAP • The projected completion is June 1, 2021 • The building electrical study, the study that quantifies the electrical demand of the building, will start on 11/23/2020 with the results to be provided in 40 days. • Request to purchase two replacement generators using the Florida Sheriffs Association Contract will be on the December BOCC for approval. • Final construction design expected in December 2020. Pigeon Key Honeymoon Cottage& Commissary Rebuilds—TDC, DHR: • Preparing to publish RFP pending DHR approval • Building Permit Ready for Issuance 11 Packet Pg. 2149 0.1.a Pigeon Key Sprinkler System - TDC: • Contractor mobilized to begin work 10/26/2020. • Installation of fire sprinklers in Bridge Tender's House and Paint Forman's completed. • Installation of fire sprinklers ongoing in the Museum. Plantation Key Government Center Program - CAP: • 2 weeks of rain have kept the roof from being installed per the schedule. • Construction team will coordinate with 16th Judicial to remove Courtroom B in the next couple months. • MCSO transition team has started coordinating with construction team for a scheduled detention side hand off in March 2021. a� • Expected turnover date is June 2021 for the courthouse side of the facility. • The entire project including demolition of the old detention facility is expected to be completed by September 30, 2021 Public Defender Offices 316 Simonton Key West - CAP: 0 • Schematic drawings for the landscaping and parking lot design were presented to the City of Key West Officials and HARC. • Concerns about ADA accessibility and questions regarding egress of"Barn Doors and handles" hanging over right of way on sidewalk are being addressed. Rockland Key—Public Works Facility W • Design build RFP approved at the November BOCC meeting. • RFP will be published by December. • Project has been submitted for TDC and CDBG grants. Rowell's Waterfront Park— TDC, FDOT, CAP: 0 • Project has stalled with FDOT pending final determination from FDOT on requirement of Construction Engineering Inspection (CEI) consultant firm during construction. e( • Design contract for Phase 1 in close-out process; pending payment of final invoice. • Request for Proposals for construction will proceed once CEI determination received. E West Martello HVAC - TDC: • Permit application to the City of Key West submitted in November. • RFP being developed FACILITIES—UPPER KEYS Murray Nelson Government Center: • Change lights in mens and ladies restrooms on 2nd floor • Unclogged ladies toilet on 2nd floor— cleaned and sanitized • Change lights in Allan office • Take pictures of a/c decals for serial numbers all Upper Keys Facilities. • Transport early voting equipment from Murray Nelson to Islamorada Library • Set up Early voting in lobby of Murray Nelson 12 Packet Pg. 2150 O.1.a • Checked a/c unit power supply to motor drive and repaired burnt wiring — Contractor to repair • Install 3 wall pockets for code compliance office • Fixed ladies toilet on 1st floor bathroom • Fixed loose faucet in mens bathroom on 2nd floor • Dispose of unused ballot from August election • Transport 5 storage boxes from Murray Nelson to Tavernier storage unit • Fixed back door of auditorium • Changed batteries in the sink and toilets in the ladies and mens bathroom on 2nd floor Provided Assistance for zero events in the Auditorium due to COVID-19 virus • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Start preparing for Tropical Storm ETA on 11-7-2020 for 11-8-2020 storm • Help employees from Key West unload voting machines E • Organize the green room to hold the voting machines before elections • Set up Nandi cap ramps at voting sites for the November 3, 2020 elections �? • Reset time and timers to reflect the seasonal time change • Fixed mens toilet on 1st floor • Picked up voting machines from Key Largo to Islamorada and deliver to Key West • Cleaning green room for possible Shelter for TS ETA -changed to Coral Shores High • Drive to Layton to Pick up COVID test for shelter at Coral Shores High School 0 • Fixed toilet paper dispenser in mens bathroom on the 2nd floor e( Key Largo Social Service—Tradewinds Plaza: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Keys made for office doors • Helped Key West unload 2 freezer — • Unload pallets of food off truck and place inside on table weekly operation • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Start preparing for Tropical Storm ETA on 11-7-2020 for 11-8-2020 storm • Unload pallets of food off truck and place inside on table weekly operation • Clean drain gutters that got clogged due to TS ETA a� Islamorada Library: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Start preparing for Tropical Storm ETA on 11-7-2020 for 11-8-2020 storm Communication Tower MM 106: • grills with new • Work in progress to refurbish inside Plantation Key Courthouse: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Removed non-operable microphone and installed new podium mounted microphone • Take pictures of a/c decals for serial numbers all Upper Keys Facilities. 13 Packet Pg. 2151 0.1.a • Adjusted closing mechanism at file cabinet • Fixed toilet in Judge Garcia bathroom area • Removed debris from the roof gutters to free the drain line • Adjusted door closure/ closing latch at State Attorney back door • Applied sealant protective paint for water leak in courtroom B • Repaired drain line for water fountain in lobby • Installed new hand sanitizer container in criminal clerk office Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Start preparing for Tropical Storm ETA on 11-7-2020 for 11-8-2020 storm • Reset time and timers to reflect the seasonal time change • Remove rusty screws on ramp and adjusting planks of wood leading to front door • Contractor fixed State Attorney back door • Recharge a/c in Court room B E • Secured wooden handrail at Nandi cap ramp • Reinstalled Handi cap signage taken down for the TS ETA • Secured door mounted closure unit for the back door of criminal clerk 0 • Paint black faded letters on the wall outside Ellis Building: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 0 • Take pictures of a/c decals for serial numbers all Upper Keys Facilities. • Fixed light in front of tax collector hallway • Put cover on light by elevator on 2nd floor • Replaced damaged ceiling tiles with new • Removed debris from the roof gutters to free the drain line • Hard wired connection to wall thermostat in tax collector office • Repaired lock on drawer of desk for tax collector office • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Start preparing for Tropical Storm ETA on 11-7-2020 for 11-8-2020 storm • Remove microwave from 2nd floor area • Unclogged toilet and cleaned drain lines in womens bathroom on 2nd floor • Checked 2nd floor a/c unit in Wendys office • Reset time and timers to reflect the seasonal time change • Replaced batteries to 9 volt for combination door lock • Attach missing letters on wall outside Key Largo Library: • Contractor installed rat traps • Moving shelves from areas in the library • Throwing out old debris from library and take to Card Sound transfer station Disinfect inside building daily with Botanical Disinfectant Solution due to COVID- 19 • Start preparing for Tropical Storm ETA on 11-7-2020 for 11-8-2020 storm • Clean drain lines that got clogged due to TS ETA 14 Packet Pg. 2152 0.1.a Key Largo Tax Collector: • Replaced damaged ceiling tiles in multiple office areas • Secured drain piping from roof mounted unit to roof edge guttering • Start preparing for Tropical Storm ETA on 11-7-2020 for 11-8-2020 storm • Clean drain gutters that got clogged due to TS ETA Public Works—Magnolia Office: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Pick up gravel and sand from Key Largo park —transfer to Card Sound Transfer for ROADS • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 a� • Start preparing for Tropical Storm ETA on 11-7-2020 for 11-8-2020 storm E • Reset time and timers to reflect the seasonal time change PK Roth Building Sheriff: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Start preparing for Tropical Storm ETA on 11-7-2020 for 11-8-2020 storm 0 Roth— Suite 100-103: • Replaced broken toilet seat in the handicap stall • Start preparing for Tropical Storm ETA on 11-7-2020 for 11-8-2020 storm 0 PK Roth -Health: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Take pictures of a/c decals for serial numbers all Upper Keys Facilities. • Replaced existing nonoperational back up batteries with new for the a/c unit • Take electronic waste to transfer station in Layton • Removed existing light fixtures and installed 3 new LED ceiling mounted lights in hallway kitchen • Installed new portable hand sanitizer dispenser E • Fixed leaky bathroom sink by back door • Unclogged ladies toilet in lobby health bathroom —cleaned and sanitized • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Start preparing for Tropical Storm ETA on 11-7-2020 for 11-8-2020 storm • Trim Chip blow parking lot area with overgrown trees /limbs for parking cars Tiny House 41 Judy Street Key Largo: • Cleaning yard installing mail box • Public works landscaped with sod and trees • Tree fell during TS ETA secured • Public Works installed hurricane shutters 15 Packet Pg. 2153 0.1.a • Start preparing for Tropical Storm ETA on 11-7-2020 for 11-8-2020 storm Key Largo Park -Duplex: • Contractor performed annual termite inspection 382 Caribbean Drive • Cleaned bottom storage area of duplex of dead rat and set traps • Work in progress on repairs to Unit# 1 which is vacant • TS ETA damage Tree fell onto fence near duplex cut trim chip Ocean Reef Growth Management: • Start preparing for Tropical Storm ETA on 11-7-2020 for 11-8-2020 storm Tavernier Fire Station #22: a� • Start preparing for Tropical Storm ETA on 11-7-2020 for 11-8-2020 storm Key Largo Animal Shelter: • Start preparing for Tropical Storm ETA on 11-7-2020 for 11-8-2020 storm • A lot of fallen trees from TS ETA Cut and dispose transfer station Friendship Park: • Disinfect playgrounds, tables, pavilions and benches with Botanical Disinfectant Solution twice a week due to COVID-19 2 • Disinfect bathrooms daily with bleach due to COVID-19 • Repaired leak in faucet in ladies bathroom W • Replaced lock and chain near rear gate 0 • Dispose of homeless campsite near rear gate • Disinfect playgrounds, tables, pavilions and benches with Botanical Disinfectant Solution twice a week due to COVID-19 • Disinfect bathrooms daily with bleach due to COVID-19 c • Start preparing for TS ETA November 7,2020 for windy —rainy weather November-8- 2020 • Empty trash cans and secure cans and turn over picnic tables prep for storm • Parks closed November 9, 2020 for Public Works crew to access damage and clean up a • Friendship park opened November 11, 2020 Harry Harris Park: • Disinfect bathrooms daily with bleach due to COVID-19 • Disinfect playgrounds, tables,pavilions and benches twice week with Botanical Disinfectant solution due to COVID-19 • Disinfect gym workout area in the park with bleach due to COVID-19 • Unclogged mens toilet at beach area by replacing supply line to urinal • Replaced lights in ladies bathroom • Disinfect bathrooms daily with bleach due to COVID-19 • Disinfect gym workout area playgrounds, tables,pavilions and benches twice week with Botanical Disinfectant solution due to COVID-19 16 Packet Pg. 2154 O.1.a • Start preparing for TS ETA November 7, 2020 for windy-rainy weather November 8, 2020 • Empty trash cans and secure cans and turn over picnic tables prep for storm • Returned trash cans and tables /benches back to normal • Move vehicles and equipment to higher ground • Return vehicles and equipment back to the parks after the storm • Parks closed November 9, 2020 for Public Works crew to access damage and clean up • Public Works crew removed seaweed and put in piles for contractor to transfer • Trees and limbs were down thru out the park cleaning the park • Harry Harris Park opened November 14, 2020 • Contractor installed new fence at the Playground • Contractor delivered 6 trucks of sand to spread in playground and beach • Contractor picked up all seaweed and transported to transfer station Peace Park: • Disinfect pavilions, tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 • Disinfect pavilions, tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 • Preparing for TS ETA November 7, 2020 for windy-rainy weather November 8, 2020 • Parks closed November 9, 2020 for Public Works crew to access damage and clean up • Peace Park opened November 11, 2020 • Empty trash cans and secure cans and turn over picnic tables prep for storm • Returned trash cans and tables /benches back to normal Sunset Park: c • Disinfect tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 �t • Repaired rolling entrance gate to roll smooth • Disinfect tables and benches twice week with Botanical Disinfectant Solution due to a COVID-19 • Preparing for TS ETA November 7, 2020 for windy-rainy weather November 8, 2020 cC • Parks closed November 9, 2020 for Public Works crew to access damage and clean up • Empty trash cans and secure cans and turn over picnic tables prep for storm • Returned trash cans and tables /benches back to normal • Sunset Park opened November 11, 2020 Rowell's Waterfront Park: • Disinfect tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 • Disinfect tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 17 Packet Pg. 2155 0.1.a • Secure green privacy screen on fence • Preparing for TS ETA November 7, 2020 for windy-rainy weather November 8, 2020 • Empty trash cans and secure cans and turn over picnic tables prep for storm • Parks closed November 9, 2020 for Public Works crew to access damage and clean up • Returned trash cans and tables /benches back to normal • Rowell Waterfront Marina opened November 11, 2020 Old Settler Park: • Disinfect playgrounds, tables, pavilions and benches twice weekly with Botanical Disinfectant Solution due to COVID-19 • Fixed broken picnic table • Replaced 2 swing baskets in the kiddie playground E • Repaired fence in playground area • Disinfect playgrounds, tables, pavilions and benches twice weekly with Botanical Disinfectant Solution due to COVID-19 • Preparing for TS ETA November 7, 2020 for windy-rainy weather November 8, 2020 • Empty trash cans and secure cans and turn over picnic tables prep for storm • Trees and limbs were down thru out the park cleaning the park • Parks closed November 9, 2020 for Public Works crew to access damage and clean up 0 • Returned trash cans and tables /benches back to normal • Old Settler Park opened November 12, 2020 • Change old chain and install new for swing sets 0 Key Largo Community Park: • Disinfect bathrooms daily with bleach due to COVID-19 • Disinfect playgrounds, tables, pavilions and benches twice weekly with Botanical Disinfectant Solution due to COVID-19 c • Disinfect gym workout area in the park using Botanical Disinfectant Solution • Removed old fans and installed new • Repaired broken fence in playground area • Cut concrete for pvc line for ice machine in YMCA concession area E • Repaired hole in fence at handball court • Clean vacant lot for Health Department COVID-19 testing site on October 18, 2020 • Contractor installed canopy over playground equipment • Adjusted ice thickness switch at evaporator coil for crew room ice machine • Disinfect bathrooms daily with bleach due to COVID-19 • Disinfect playgrounds, tables,pavilions and benches twice weekly with Botanical Disinfectant Solution due to COVID-19 • Disinfect gym workout area in the park using Botanical Disinfectant Solution • Preparing for TS ETA November 7, 2020 for windy-rainy weather November 8, 2020 • Empty trash cans and secure cans and turn over picnic tables prep for storm • Move vehicles and equipment to higher ground • Return vehicles and equipment back to the parks after the storm 18 Packet Pg. 2156 O.1.a • Trees and limbs were down thru out the park cleaning the park • Parks closed November 9, 2020 for Public Works crew to access damage and clean up • Returned trash cans and tables /benches back to normal • Key Largo Park opened November 11, 2020 • Unclogged toilet in womens bathroom —cleaned and sanitized • Reset time and timers to reflect the seasonal time change • Installed plexi glass into upstairs window of concession stand • Removed damaged wall electrical box and installed new weatherproof box FACILITIES—MIDDLE KEYS Marathon Annex 63`'d St.: • Multiple Daily sanitizing of office due to Covid-19 • Monthly AC PM E • Keys All Area Roofing replacement of floor in Shannon Weiner Office • Wall fabricated and installed in Shannon Weiner office • Installation of two white board in HQ Logistics Marathon Health Department: • Multiple daily sanitizing of office due to COVID-19 • Monthly AC PM 0 • Disposal of two wheeled carts • Swapped refrigerators Tavernier-Marathon Marathon Courthouse: 0 • Monthly AC PM • Trim coconut trees by Judge's entrance • Reattach screen to Sallyport • Repair and paint stucco Marathon Government Center: • Monthly AC PM • Replace toilet seat in upstairs women's restroom on two separate occasions • Dispose of two white boards from BOCC room • Set up EOC for TS Eta • Breakdown of EOC for Eta • Multiple lightbulbs replaced in various offices Marathon Library: • Multiple daily sanitizing of office due to COVID-19 • Picked up supplies for shelters for ETA • Returned unused supplies Crawl Key Training Facility • Disinfect entire facility with electrostatic sprayer 19 Packet Pg. 2157 O.1.a Medical Examiner • Monthly PM AC filters Marathon Tax Collector: • Multiple daily sanitizing of office due to COVID-19 • Monthly PM AC filters Marathon Clerk of Court: • Monthly PM AC Filters • Pest Control • Hang white boards State Attorney: • Monthly A/C maintenance • Multiple daily sanitizing of office • Replaced lights out in lobby area 0 Grassy Key Tower: • Monthly A/C maintenance • Repair to outside wall Public Defender: • Monthly A/C maintenance t� • Multiple daily sanitizing of office due to COVID-19 0 • Installation of two new toilets • Move in cleaning completed of entire office • Replace lightbulbs in all offices • Vendor escort for desk delivery • Remove toilet to allow for floor installation • A/C leaking in Men's restroom (Old Public Defender) Public Works Facilities Maintenance: a • Monthly compressor Maintenance carpenter shop • Monthly PM A/C • Multiple daily sanitizing of office due to COVID-19 • Replace flags and damaged hardware and lines at all Middle Keys locations • Deliver ramps and voting machines for Presidential election • Return ramps and voting machines to storage locations • Install New Eye Wash Station • Move all vehicles to Home Depot in preparation for Eta • Install shutters at all Middle Keys locations • Remove shutters at all Middle Keys locations Public Works—Engineering: • Daily sanitizing and cleaning due to COVID-19 20 Packet Pg. 2158 0.1.a • Meet with vendors regarding repair of roof Public Works—Fleet: • Daily sanitizing and cleaning due to COVID-19 Public Works—911 Communications: • Daily sanitizing and cleaning due to COVID-19 • Replace damaged ceiling tiles Marathon Senior Center/AARP: • Monthly PM A/C filters Conch Key Fire Station: • Monthly AC PM • Investigated and repaired broken underground water line • Repair supply line to water in kitchen 0 Layton Fire Station: • Monthly AC PM • Fire station and living quarters sprayed with electro-static sprayer Supervisor of Elections: • Complete sanitization of office during elections 0 FACILITIES—LOWER KEYS Baypoint Park: • Pumped out standing water F.. 0 Bayshore Manor: • Pressure wash algae off walkways • Pick up and dispose of old wickers chairs • Adjusted sliding gate a� Big Pine Park: • Replaced light fixture at Big Pine Park's air handler room. �t Gato Building: • Picked up and delivered Xerox Printer from the 63rd Street Annex in Marathon • Monroe Glass repaired side door by parking lot Harvey Government Center: • Painted bicycle racks Higgs Beach: • Gary's Plumbing cleared bathroom drains • Pressure washed Yoga platform 21 Packet Pg. 2159 0.1.a Jackson Square: • Replaced damaged ceiling tiles in the mailroom • Historic Courthouse-assembled flags for Kevin Madok's office • Historic Courthouse-Property Appraiser's Office 2"d-replaced light bulbs • Historic Courthouse-moved furniture out of Mayor Carruthers office • Historic Courthouse-Property Appraiser Tangible Personal Property Area fuse blown • Historic Courthouse-Cates new office-built molding for windowsill and painted • Historic Courthouse-Cates new office-replaced damaged ceiling tiles • Old Jail- cleaned out paint storage for mowers • Old Jail-cleaned out gym area • Lester Bldg.-packed Commissioner's Cates office to move to new office • Freeman Justice Center-change light bulbs in Administrator's Office Key West Library: • Replaced 3 paper towel dispensers , • Pressure wash algae off walkways 0 • Covered concrete-lined opening in the yard • Children Dept.-hung TV monitors • Back bins were emptied/recycled 0 Professional Building: • Public Defenders-recycled and shredded boxes of documents Public Works Complex: 0 • Fleet Men's bathroom-cleaned and treated mold on walls Supervisor of Elections: • Broke down voting stations and picked up Tabulators in Key West, Stock Island and 0 Sugarloaf • Broke down voting stations and picked up Tabulators at Big Pine, Marathon and Key West • Repaired and stored regular ramps • Repair and store ADA handicap ramps E Tourist Development Council: • Pick up several APC back up UPS units with batteries for recycle Ruth Ivins/Roth: • Exchanged vaccine refrigerator from Ruth Ivins to Roth Building COVID-19 Related: • Disinfected States Attorney Office with Electrostatic sprayer gun • Built and installed several sneeze guards for County offices • Disinfected Appraiser's office with Electrostatic sprayer gun • disinfected Civil Records Office with Electrostatic sprayer gun 22 Packet Pg. 2160 0.1.a • Disinfected Isolation Room with Electrostatic sprayer gun Tropical Storm ETA: • Filled sandbags with sand as preparation before State of Emergency Fire Stations Station#09—Big Coppitt: • Delivered 55-gallon drum from the 63rd Street Annex in Marathon • Sub-Zero cleaned out drain line for ac • Flood switch was installed by Sub-Zero Station#10— Sugarloaf: • Installed 4 metal gear racks • Installed parking blocks E Station#11 — Cudjoe Key: u • Treated and cleaned ceiling in day room for mold • Painted ceiling in day room 0 ROADS & BRIDGES Upper Keys: c • Buzz Bar Operation - 18.5 miles • Mowing Operation— 33.1 miles • Sweeping Operation - 6220 feet 0 • Sign Department- 7 new signs installed, 1 new posts installed, and 3 locates performed, • TRASH PICK UP - 165 bags at approx. 2805 lbs • Safety Meeting— 10/30/2020 • Remove (1) section of Guardrail on Card Sound road for resident access to his property. 0 • Monitor Bimini, Harbor, and Seaview Bridges on Duck Key 7 days a week from 06:00- 18:00 hrs to enforce new weight limits. • TS ETA debris removal from neighborhoods 263.000 pounds so far. (not Complete) • PUMP water(KING tides) and (Rain Water) in Twin Lakes and Stillwright Point Subdivisions for 3 weeks +. Lower Keys: • Mowing Operation—27 Miles • Weed Eating Operation—4.6 Miles • Mowtrim/chip Operations — 10 Miles • Recycled Mulch— 5 Loads delivered for free • Sweeping Operations —0 miles, truck down for repairs • Sign Work - 21 Signs, 5 Posts, 9 Locates Special Projects - Support: • Pumped Water on Avenue C, and Avenue D Big Coppitt 23 Packet Pg. 2161 O.1.a • Removed damaged speed bump on County Road, Big Pine Key • Assisted Facilities with voting machines • Assisted Facilities with removal and installation of the Tarp (covers the firetrucks) for Cudjoe Sub Station • Assisted Facilities putting in new Stop Signs at Marathon Tax Collectors/Courthouse building. FLEET MANAGEMENT GPS: • Add GPS Unit installations to the PMI—On Going • Lead Mechanics GPS vehicle monitor training—On Going • Phase 2 GPS equipment installation-began on 8/21/20 —Resumed installations - On Going • Providing new and/or re-programed GPS Prokees for various Departments — On Going • Created on going alerts for MCSO generators sent to Dan Bensley and his Team. • Created on going alerts for generators run time for Fleet Generator Techs and Lead 0 Mechanics Generators: • All stationary generators inspected and/or exercised— Scheduled for a minimum of once c a month e( • Disposal of Communications Dept. generator and trailer at Marathon yard—to be �? removed 0 • Fill two vacant Key West Mechanic/Generator Technician—Position posted on 10/15/2020 • Generator and transfer switch from PK Spottswood Building-potential re-install — Pending 0 • Generator from KW senior center-potential re-install at Marathon AARP —Pending • Labeling all generators with fuel capacities —about half have been completed - On Going �t • On job tech response training for high profile emergency power generators —regular training with the current staff • Purchase 3 new standby generators for Solid Waste Landfills -pending E • Purchase needed load bank for testing portable generators under load—On Hold -there is a cost-effective means to possibility to rent a load bank from Sunbelt in Marathon, that < includes operator training • Re-establish stationary generator unit numbers. GPS and Faster; Gen-1, Gen-2, Gen-3, etc., -pending • Replacement of KL Andros Road tower generator- - Rightsized generator replacement for Andros Road tower site • Replacement of West Summerland tower generator- - Rightsized generator replacement for West Summerland tower site • Resetting generator exercise clocks to start and run weekly —Most are set for Wednesday, trying to standardize a day that best suits the use of the buildings • Secure hourly rate repair agreements with generator and electrical contractors-pending 24 Packet Pg. 2162 O.1.a • Seeking right sized back-up generator for Bernstein park -per the usage, a 100Kw has been determine for the need. Discussions remain • Special Maintenance and corrosion control Emergency Communications tower generators — On Going • Temporary portable generator for Marathon AARP —Portable Generator 0903/991 has been assigned to this location • Updating generator maintenance responsibilities and formats — On Going • Replacing Defective Auto Start switches on County generators — On Going • Establishing standard procedures for locking/securing portable generators when operating or on standby in field-pending • Assisted Project Management with 10-year stationary generator replacement plan • Communicate with Assistant County Administrator regarding stationary generator GPS tracking, weekly exercise start-up and no-start conditions E • Remove new emergency power generator from marathon senior citizen facilities -pending - Possible redeployment for use on one of the two tower sites • Re-established special maintenance and corrosion control for tower generators • Gato building generator replacement radiator received Sheriff Department: • Communicating with new Sheriff Dept. Fleet Manager regularly — On Going Communications • Disposal of Sheriff's surplus speedo calibration machine-pending • New Sheriff Dept. interlocal agreement-pending • Train and mentor the Sheriff's Fleet Manager as to the FASTER software with literature 0 and video's— literature has been issued with On Going mentoring • Assist Project Management with the two MCSO Generators replacement on the Detention Center • Assist with a possible Surplus pickup truck transfer for the Farm c Vehicle Replacement: • 1 new aluminum bed Dump truck for Parks & Beaches - on order moved into FY21 • 4 new tractors for Road Department- Tractors received being connected to the flail mowers • 1 new tractor for Card Sound Tractor received being connected to the flail mower • Purchase new transport trailer with winch for Fleet garages-on hold Surplus: • Surplus bid opening took place, results going before commission on next agenda • 2 surplus units paid for but not picked up-seeking direction from County Attorney - Pending • Assisting Key West and Marathon Airports with surplus vehicle disposal— On Going • Assisting Social Service Department with surplus vehicle sales —On Going • Disposing of capital and non-capital obsolete and defective Fleet equipment and supplies- - Pending • Processing surplus units recently turned in for disposal —On Going 25 Packet Pg. 2163 O.1.a • Seeking salvage companies for disposal of scrap metal and non-sellable County units. — On Going • Surplus buzz cutter to Marathon for Maintenance and availability as a spare unit-pending • Seeking transfer of several Social Services/Transportation unit for Surplus — On Going Fuel Management: • Begin processing the extension to fuel delivery contract( Start process Dec. 2020 extension due date is March 2021) • Communicating with Florida State contractor for Wex Fuel Card reps. — On going Communication • Continuation of local agency emergency fuel sharing agreement-pending • FDEP closure of former Key Heights Drive fuel tank-pending • Fuel Billing cross training-High Priority-ongoing • In-house Tech repair training for new fuel system-—On Going • Inspecting, documenting, and repairing garage and fuel facilities —On Going • Marathon garage and fuel facility security cameras repaired-Key West and Upper Keys- pending • Pressure wash Key West fuel tank- - KW AGT pressure washing and corrosion control tentatively scheduled for December 2020 • Processed monthly fuel billing accounts receivables for in-program County Departments — On Going • Processed outside monthly fuel billing for School Board accounts payables —On Going • Providing new and/or re-programed fuel keys for various Departments —On Going • Renewal of Guidance Care Center Marathon contract for fuel and maintenance-pending 0 • Repair of the Veeder-Root system connectivity Marathon and Key West — a new concern for connectivity has been discovered • Repair night lights at Key west Fuel pumps-—Facilities Work Order Submitted • Revise fuel activities policy and procedures-pending • Revisions to joint use Fuel Facilities agreement with School Board-pending • Seeking light weight manhole covers for underground fuel tanks • Strategic plan issue-Purchasing more fuel-efficient replacement tires —this is an Ongoing SOP • Three garages combined processed and distributed approximately (— 10,936.960) gallons of unleaded and(—4,984.900) gallons of diesel fuel • Written multi-agency fuel sharing agreement-pending • Implementing billing format for agencies sharing cloud for county's new fuel system — Have the data from Fuelmaster to create the billing • Marathon fuel island canopy support safety issue being addressed • KW fuel island dispenser activation lever malfunction resolved • Responded to Fire Station 13's fuel contamination suspicion - Diagnostics • Fuel monitoring issues completed at Medical Examiners site. • Certificate of Liability Insurance renewed at all Fueling sites • Marathon Garage unleaded fuel dispensing issue resolved 26 Packet Pg. 2164 0.1.a • Marathon Diesel Pump handle removed from pump at the Break away during the TS Eta weekend and not reported—The pump handle break Away was replaced after discovery. COVID-19: • Daily temperature checks twice daily for all Fleet employees —On Going • Following up with Fleet Department Monroe County issues COVID-19 — On Going • Ordering COVID-19 supplies for garage staff-masks, gloves, and key disinfect kits, hand sanitizer,paper towels, spray disinfectants, thermometers, facial tissues, etc. — On Going • Research Governmental Fleet Best Practices when dealing with COVID-19, incorporate what will work best for MC Fleet operations —Continued Education • Provided COVID-19 vehicle cleaning tips in writing for all users — On Going • Re-establish jail inmate work program at all garages-pending COVID-19 virus • Processing 214 Forms for COVID-19 — On Going E • SOP for Fleet Management— Sanitize every vehicle,prior to and after, service or repairs. 15 minutes in and 15 minutes out • Sent reminders to Fleet Management staff to remain vigilant now more than ever, we cannot afford to let our guard down. Yes, we are all fatigued with the restrictions imposed on our daily lives, but we must remain steadfast and not become complacent. Regular reminder to be sent out as the COVID numbers increase within the County 0 Storm Preparation: • Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential weather event TS Eta Fleet Prep and support of other departments W • Processing 214 Forms for TS Eta • Work with Preliminary Damage Assessment Team and process documents • Established psi wash availability at 3 garages for salt water exposed vehicles Other Fleet Items: c • Assist Project Management with Building Fleet Garage Key West • Site visit performed to MCSB and City Transportation Garage • Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus - Pending • Add to Policy Procedures Manual-actions to be taken when County vehicle breaks down outside of County - Pending • All garage employees received monthly safety training_On Going This month was - - Fire Prevention • Annual Housekeeping Haz-Mat storage areas at 3 garages- (Postponed due to COVID)— Pending potentially added to the SWPPP • As able Fleet office staff is encouraged to work from home, some mechanics and garage staff are staggering their time working 10- or 9-hour days in order to try and keep employees distanced from one another much as possible - on Going • Bucket truck inspection and certification-1 unit past due -(Next due Dec. 2021) • Centralized hydraulic hose builds Marathon garage-pending • Check availability of Fleet related grants-pending • Complete and document mandated inmate training-—On Hold due to COVID-19 27 Packet Pg. 2165 O.1.a • Completed Revisions to the Fleet Director Job Description and forwarded for approval — Pending review • Deputy Director Fleet assuming responsibility for Fleet's monthly activities report_- On Going • Deputy Director Fleet is Crossed Training and Acting as the Fleet Director in his absence. - Receiving Extensive OJT daily • Deputy Director Fleet participating in Senior Management Team meetings —On Going • Disposal of outdated paint spray booth-pending • Disposed of garage hazardous waste thru recycling contractor (Used oil, oil filters, batteries, tires, rags, antifreeze, etc.) —On Going • Electrical Training for all Mechanics -Pending • Entered mechanic's work order data daily - labor, parts, supplies, contractual services, etc. - Pending E • Establish new Fleet equipment line item for purchasing vehicles and equipment-pending • Establishing vehicle lift inspection and repair tracking spreadsheet-Pending • Placed all Fire Rescue vehicles in FASTER from Company 001 to Company 006 • Fleet Administrator is Cross Training and Acting as the Fleet Operations Manager in his absence. - Receiving extensive OJT Daily. • Fleet cross training and refresher training— On Going • Fleet Supervisors and Management Meeting - Deputy Director Fleet traveled to meet 0 with and mentor the leads on new processes for FORD Warranty/Recall items • FY21 Stormwater SWPPP activities —On Going (Next due May 2021) • FY21 garage lift inspections and repairs ongoing-(Next due Oct 2021) • Garage minor repairs and enhancements-ongoing 0 • New Fleet Annual Billing format—Work in Progress Revise vehicle numbering system for County vehicles —On Going • In-house Ford warranty training and connectivity-ongoing—Executive Assistant Tammy Acevedo is training to be the Ford Warranty Administrator for Monroe County • Initiated fund transfers to cover insufficient Fleet funds for various Departments — On Going • Key West Garage presently have 2 unfilled Mechanic/Generator techs position • One key west mechanic-generator techs submitted resignation. now short 2 of 4.5 full time mechanics located in key west and lower keys • Lease purchase Enterprise commercial vehicles regular/hybrid/electric — On Going Discussions • Take home vehicles for on-call mechanics —On Going • Marathon garage assisting with HD equipment backlog brought on by unfilled Key West Mechanic position— On Going • Monitoring garage work orders-actives, finished, deferred, closed • New brake resurfacing machines for all garages-pending • Planning for transition due to scheduled retirement of several long-term Fleet employees • Preparing Shop Service Trucks - On Going • Process accident repairs for Risk Management and various Departments • Process daily and monthly parts and supply accounts payable invoices 28 Packet Pg. 2166 O.1.a • Process monthly repair invoices and outside billing for not in-program Departments • Process monthly Safety and PMI due reports for various County Departments • Process vehicle and equipment factory recall for various Departments • Provide strategic plan monthly safety reminders-eco driving instructions, etc.- Distributing to All Users beginning FY21 • Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear, hybrid safety equipment, etc. • Providing garage staff with training for new FASTER Fleet document scan software— On Going • Purchase large truck tire changing machines for all garages-pending • Purchase of Fleet supply, delivery, and storage trailer-pending • Randomly reviewing mechanics accountability reports • Re-implementing garage weekly communications meetings — On Going E • Reorganizing Fleet Staff duties, responsibilities, and direct reports • Replace old outdated garage shop trucks-pending • Replacement of vehicle lifts at all garages-pending • Replacing defective license tags for various Department vehicles - On Going • Replacing old worn out vehicle decals for various County Departments — On Going • Research Florida law in relation to in-house vehicle lift inspection and repair F. • Researching MSDS availability on web-pending 0 • Reviewing Fleet Inventory for accuracy — On Going • Reviewing mechanics daily work logs; separating coved 19 activities and documenting same On Going • Revise sq. footage maps for airport and cost allocation billing purpose Key West and Marathon Public Works yards-pending • Revising Evergreen Fleet job descriptions-ongoing • Revising Fleet Department organizational chart Updated as of 10-30-2020 • Revisions to Fleet web page ongoing - Issued this duty to the Executive Assistant Tammy Acevedo • Seeking GSA parts contract thru NAPA if available— Contacted and scheduling a date with IBS to continue discussions • Seeking updated hybrid vehicle training materials for Fleet Mechanics -Pending • Senior Project Administrator Additional Emergency Management ICS certifications- pending • Standardizing Fleet oil, tubes, and filters-ongoing • Standardizing Fleet parts and supply stock items-pending • Standardizing NAPA Brand automotive batteries-ongoing • Three garages combined opened and/or completed approximately (475)work orders • Three garages combined completed 137,122.62 Labor Hours on the Workorders • Transfer ownership of all vehicles to Fleet-pending • Transporting vehicles for various Departments-to and from repair contractors in and outside of County - On Going • Transporting vehicles from one area of County to another for various Departments On Going 29 Packet Pg. 2167 O.1.a • Two new Lead Mechanics progressively receiving on job training daily On Going • Update County garage facilities-garage equipment, vehicle storage, secured storage barn, in-house paint body shop-pending • Update Snap-on tool diagnostic software for all garages — This is needed- PO has been issued and all three garage diag tools will be updated 11/19/2020 • Ford IDS software Annual subscription has been renewed 11/18/2020 • Update all three laptops windows applications, Ford IDS subscription renewal installed and updated the VCM modules • Ford Mechanic Training and Service Publications annual subscription renewed 11/06/2020 • Updated (accident repairs pending) spread sheet • Updated (recalls pending) spread sheet • Updating Risk Department; advising of added and deleted units for insurance purpose On Going • Verified Fleet's monthly AT@T mobility charges • Verified toll by plate invoices for various Departments On Going • Completed- Deputy Director Fleet has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET with A.S.E. to manage employee A.S.E.certifications • Verifying present garage workloads-reorganizing and reassigning operations and admin duties. - On Going 0 • Sweeper Accident damage being repaired In-House with a Cost Avoidance of thousands — accident report submitted along with parts quote. RTP approved and a PO issued,parts ordered—Parts are made in England and shipped in a container on ship, In port Nov 19th • Repair Rust and Corrosion on the Key West Fuel Intake Housing—Pending 0 • Garages are bringing in vehicles for maintenance and cleaning that are left in parking lots while County employees are working from home - On Going • Disposal of Sheriff's Dept. Long Key Com Tower generator—Pending • Investigating new CDL Testing program offered at the College of the Florida Keys KW c Campus. Sending CDL driving exams to the KW campus • Verify mechanics CDL driver license and endorsements-—Verified and scheduled for exams • Mechanic Leads educate and mentor their Teams on the new processes for FORD a Warranty/Recall items On Going • Mechanic Leads educate and mentor their Teams on the processes for FORD Stars individual technician training On Going • Completed • Communicating with Transportation Dept regarding specialized PMI program • Requested FY2021 fleet liaison revisions and update information • Due to king tides established vehicle and equipment drive thru pressure cleaning activities at all garages — On Going • Add automatic shop supply charge to all fleet garage work orders -pending • Addressing deterioration of PK Garage sign • Fleet Management completed the Benefits Open Enrollment • Modify surplus sign truck to be converted for use as Road Department water truck— Quotes for the tank are pending 30 Packet Pg. 2168 0.1.a October, 2020 GROWTH MANAGEMENT REVENUE vs.EXPENDITURES:FY's 2018,2019,2020 AND Current FY2021 TOTAL PRIOR TOTAL EYED ENDING CURRENT OCTOBER, EYED ENDING ACCOUNT FY20 TOTAL BUDGET 2019 OCTOBER, BUILDING DEPARTMENT NUMBER FY18 FY19 (see Note 1) FY21 (see Note 1) 2020 REVENUE Building-Income from Permits/Appl 180-322005-SG $ 4,731,320.91 $ 5,390,451.38 $ 4,996,530.93 $ 5,500,000.00 $ 439,432.93 $ 523,025.23 Certificate of Competency/Contract 180-322103-SG 101,907.50 81,522.50 82,143.00 80,000.00 49,772.50 1,735.00 Radon/DCA 180-341904-SG 43,751.35 49,935.14 45,438.42 50,000.00 4,432.57 4,983.63 Recovery/DBPR 180-341908-SG 62,728.04 71,709.84 66,143.15 70,000.00 6,421.88 7,477.22 Interest Earnings 180-361005-GI 25,444.19 81,796.75 46,748.20 40,000.00 7,000.42 - Building Book/Copy/etc. 180-369001-GM 23,177.18 33,428.78 30,905.58 33,000.00 2,478.90 2,458.55 Development of Affordable Housing 180-381136-GT - 44,929.60 - - - - (See Note 2) Fee Waiver(See Notes 3) 2,062,065.95 - TOTAL REVENUE-FUND 180 $ 7,050,395.12 $ 5,753,773.99 $ 5,267,909.28 $ 5,773,000.00 $ 509,539.20 $ 539,679.63 EXPENDITURES (see Note 4) Building Department 180-52502 $ 5,959,154.39 $ 5,558,329.09 $ 5,044,893.45 $ 4,797,215.00 $ 194,779.62 $ 128,789.11 Building Department Education 158-52501 35,994.17 33,434.97 45,461.94 88,400.00 1,315.42 6,445.00 0) U Building Refund 180-54501 81,824.96 59,894.18 74,508.67 90,000.00 13,841.39 - 0) Building Legal 180-67506 60,159.29 62,044.72 73,933.24 72,804.00 2,146.07 704.76 1 Tniisfertoceneral Food 001 Cost Auocation 180-86553 - 538,659.00 538,659.00 538,659.00 44,888.25 44,888.25 r_ TOTAL EXPENDITURES-BUILDING DEPARTMENT $ 6,137,132.81 $ 6,252,361.96 $ 5,777,456.30 $ 5,587,078.00 $ 256,970.75 $ 180,827.12 O DIFFERENCE(Revenues vs.Expenditures) S 913,262.31 S (498,587.97) $ (509,547.02) S 185,922.00 S 252,568.45 S 358,852.51 PLANNING&ENVIRONMENTAL RESOURCES DEPARTMENT REVENUE Zormg/ROGO/En-,ronmental 148-341905-SG $ 2,407,743.54 $ 2,946,194.17 $ 2,780,744.80 $ 2,775,000.00 $ 275,449.03 $ 288,178.57 O Historic Preservation 148-341913-SG 4,187.00 800.00 600.00 - - Planning Admin/Besearch/Copy/etc. 148-369001-GM 806.07 5,120.05 399.50 - 1.00 C( Education Fees-Plan&Environ. 158-322006-SG 65,646.22 56,975.70 742.30 130.00 80.00 U Conservation Land Purchase(ROGO) 158-341905-SG - - - - - + TOTAL REVENUE-PLANNING&ENV RESOURCES $ 2,478,382.83 $ 3,009,089.92 $ 2,782,486.60 $ 2,775,000.00 $ 275,579.03 $ 288,259.57 0 EXPENDITURES (see Note 5) Planning 148-50500 $ 1,980,168.38 $ 2,050,300.65 $ 2,560,705.45 $ 2,534,908.00 $ 90,207.49 $ 63,499.37 Planning Commission 148-51500 60,523.95 76,014.81 82,659.59 88,409.00 2,196.30 1,730.98 d- Comprehensive Plan 148-51000 - - - - - - O Environmental Resources 148-52000 884,310.16 931,381.66 876,230.13 538,477.00 40,321.62 11,961.45 Environmental Resources Fduc. 158-52503 43,730.98 73,879.61 52,364.66 50,000.00 4,171.20 839.45 r Geographic Info.(GIS) 148-50002 - - - - - - Growth Management Admin. 148-50001 - - - U TOTAL EXPENDITURES-PLANNING&ENV RESOURCES $ 2,968,733.47 $ 3,131,576.73 $ 3,571,959.83 $ 3,211,794.00 $ 136,896.61 $ 78,031.25 DIFFERENCE(Revenues vs.Expenditures) IS (490,350.64) S (122,486.81) S (789,473.23) S (436,794.00)1 S 138,682.42 IS 210,228.32 0) E U Packet Pg. 2169 October, 2020 TOTAL PRIOR TOTAL EYED ENDING CURRENT BOATING IMPROVEMENT FUND-PLANNING OCTOBER, EYED ENDING FY20 TOTAL BUDGET 2019 OCTOBER, FY18 FY19 (see Note 1) FY21 (see Note 1) 2020 REVENUE (see Note 6) Boat Improvement Fund 157-347270-SP/347271-SP $ 702,213.39 $ 760,923.23 $ 639,244.25 $ 755,000.00 $ - $ TOTAL REVENUE-BOATING IMPROVEMENT FUN $ 702,213.39 $ 760,923.23 $ 639,244.25 $ 755,000.00 $ $ EXPENDITURES Boating lm rovementFund-Coon 157-62613 $ 159,913.79 $ 53,166.52 $ 318,503.15 $ 540,240.00 $ $ 3,341.89 Boating Improvement Fund-State 157-62520 1 243,766.67 1 430,477.84 258,192.64 1,229'698.00 16,791.001 777.00 TOTAL EXPENDITURES-BOATING IMPROVED4IIVT FUND $ 403,680.46 $ 483,644.36 $ 576,695.79 $ 1,769,938.00 $ 16,791.00 $ 4,118.89 DIFFERENCE(Revenues vs.Expenditures) IS 298,532.93 IS 277,278.87 $ 62,548.46 $ (1,014,938.00) $ (16,791.00) $ (4,118.89) ENVIRONMENTAL RESTORATION-PLANNING REVENUE En-,ronmentalMitigation 160-351400-SP $ 746,450.16 $ 1,256,739.70 $ 739,100.97 $ 650,000.00 $ 55,346.70 $ 71,482.94 TOTAL REVENUE-ENVIRONMENTL RESTORATIO $ 746,450.16 $ 1,256,739.70 $ 739,100.97 $ 650,000.00 $ 55,346.70 $ 71,482.94 E 0) EXPENDITURES U 0) Environmental Restoration 160-52002 $ 302,462.97 $ 259,903.00 $ 260,801.25 $ 506,798.00 $ 13,511.25 $ 4,006.03 TOTAL EXPENDITURES-CODE COMPLIANCE $ 302,462.97 $ 259,903.00 $ 260,801.25 $ 506,798.00 $ 13,511.25 $ 4,006.03 DIFFERENCE(Revenues vs.Expenditures) IS 443,987.19 IS 996,836.70 1$ 478,299.72 IS 143,202.00 IS 41,835.45 IS 67,476.91 O CODE COMPLIANCE DEPARTMENT REVENUE Code Compliance 14ad41916S-3IINIsG/35401ISU $ 2,398,990.44 $ 2,128,586.89 $ 1,528,461.84 $ 2,190,000.00 $ 251,792.89 $ 131,370.57 TOTAL REVENUE-CODE COMPLIANCE $ 2,398,990.44 $ 2,128,586.89 $ 1,528,461.84 $ 2,190,000.00 $ 251,792.89 $ 131,370.57 O EXPENDITURES Code Compliance 148-60500 $ 1,355,101.71 $ 1,709,365.32 $ 1,573,020.70 $ 1,908,807.00 $ 67,453.68 $ 44,081.55 TOTAL EXPENDITURES-CODE COMPLIANCE $ 1,355,101.71 IS 1,709,365.32 $ 1,573,020.70 $ 1,908,807.00 $ 67,453.68 IS 44,081.55 DIFFERENCE(Revenues vs.Expenditures) $ 1,043,888.73 IS 419,221.57 rS (44,558.86)1$ 281,193.00 rS 184,339.21 IS 87,289.02 FIRE MARSHAL REVENUE Fire Marshal 148-341906-SG $ 366,580.50 $ 472,944.24 $ 496,950.25 $ 375,000.00 $ 35,518.58 $ 59,471.93 Education Fees-Fire 158-322007-SG 5,180.00 4,989.64 110.00 - 60.00 10.00 TOTAL REVENUE-FIRE MARSHAL $ 371,760.50 $ 477,933.88 $ 497,060.25 $ 375,000.00 $ 35,578.58 $ 59,481.93 r NOTE 1:The FY20 amounts reflected in this report are subject to change until the FY20 financial audit is complete. NOTE 2:Transfer from Fund 136(Employee Housing Fair Share Impact Fee)to Fund 180 to offset waived fees for affordable housing NOTE3:Total Fee Waiver Credit because of Hurricane Irma for October,2017-September 30,2018:$2,062,065.95 NOTE 4:8 New Positions NOTE 5:4 New Pos iflons NOTE 6:Grant Funds acquired Legislative$325K(to defray the cost of the pump-out service) U Packet Pg. 2170 (aegwe3 - :podoU Rlulu® ) podoU AlqluoLAj L aVo :4u9ua 3 44 �- C4 © Cb ------------------ »�. Him AE am ze AN— L r m i.. ' y r (aegwe3 - :podoU Rlulu® ) podoU AlqluoLAjLaVo :4u9ua 3 44 N_ C4 © Cb a CL a a '' Lf t + 00 U. 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Q Q 3 Q Q t` r r rl rl r lJ lJ 1 0 0 0 0 j 0 0 O 0 II II 0 91 91 91 91 (aegwe3 - :podoU Rlulu® ) podoU AlqluoLAjLaVo :4u9ua 3 44 C4 fir LU LL- COO LAJ tL i cn Jaca OCC n cc CAD r�- -> 4 1 to tn (aegwe3 - :podoU Rlulu® ) podoU AlqluoLAj L aVo :4u9wq3e44V c ca co C4 © Cb a Lu lU cn - - CID to { c" — oul_A uo l,unowV 1 l '_l uj z 0 0 fro— cl�y. IT I LU JIr- o N e (aegwe3 - :podoU Rlulu® ) podoU AlqluoLAjLaVo :4u9ua 3 44 co ac U W CV z R- c co '4..d LL � t a 41 to LU aasfit 0 IFNI co +HW IN LWL uj LU Qj ul U Qu w Eu D LWL 1 1 0.1.a Unlicensed Contractor Investigator - Summary, Report Start Date 2 stygator: L. Tho�mps,on Endinga P s Permit Cases: 100 Open Permits (Cases) 2 Citation Fees 49,539.45 2020 Citations s collected 40,883.45 i i. Agreements Owner/BuilderPermits: Field investiLation contractor gt checks Field investigation - Owner/Contractors verification 283 isc Invest Col i is r other source) r ield investigations Permit s treat 214 Packet Pg. 2182 (aegwe3 - :podoU Rlulu® ) podoU AlqluoLAjLaVo :4u9wq3e44V m ca co C4 © Cb a ac , Mfg u" a o : v t Gbd : : i SI`I4ji1,'S�Jt b�li;r lL7 G�i}'I,ry12N At lu (aegwe3 - :podoU Rlulu® ) podoU AlqluoLAjLaVo :4u9wq3e44V 10 ca co C © Cb 'v v � O O � ��• o j a i uy rp t t 4-a 90 .,a u•r 0 bA !p ua ww w m s ' { o if 01 'W 0 v� tim 1 3 0 ¢' O N U `. iv W ui A bA m W � . _ rr ZU J u O > � PO dcc a o' ez, 2 _ uj �-i c 46 O T g U e I > AM W y � 4 0 Cu � Q , U " _LIJ z o 0 o ouj I 0 z3 yvi uj d �O OLUm c o ! . O oc o mr- bA 'c ' .3 a X r , Q o •� y - � � op U 4 x o •N U � 0 H 170 P. 0.1.a NO CODE CASES HEARD BEFORE THE SPECIAL MAGESTRATE DUE TO CLOSURE OF MONROE COUNTY OFFICES PER COUNTY ADMINISTRATOR, ROMAN GASTESI, AS A RESPONSE TO THE COVID-19 PANDEMIC, EFFECTIVE MARCH 23, 2020. Summary Total of Code Violation uses with..NOV Entry By Case Assigned Code Officer as of 111212020 One or more NCI,` entries in a single case is counted as 1 case. Fiscal Year 2016 2017 2018 2019 2020 2021 t]tf it�l"PF1 Fiscal Year FYQ 2nd 3rd 4t Sat 2nd .7'rd 4th tat 2rW Jrd 4th Oaf 2rrd 3rd 4th iat 2hd 3rd 4th ;fat E'Y4 FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ Total 1 5 44 47 52 40 31 27 '1 36 122 166 107 173 176 130 85 519 49 1't0 30 AHGAR t ARCIA„ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 _' 2 0 0 0 ANDRES BOF BOELLARD, 0 1 38 39 42 25 24 24 0 0 58 63 47 70 43 65 28 1 10 37 1 FRAM C I,E BOPPEN OPPENHEIM+1ER 0 0 0 0 0 0 0 0 0 0 0 11 3 4 10 3 10 5 9 22 2 B R IAN CG GRANT, 0 0 0 U 0 5 0 0 0 0 8 1 0 0 'CS 9 1 G 0 0 0 0 CHRISTOPHER. W CMr.P MiCPHERSON. 1 3 6 8 3 12 5 1 '1 22 6 3 11 7 12 3 1 3 0 3 0 C Y'NTHA 0 DCL LINK,DIANE 0 0 0 0 0 2 2 0 0 0 7 61 14 5 18 12 14 7 11 9 7 0) JAND ANDERS,STAN 0 0 0 0 0 0 0 0 0 0 42 15 4 20 20 7 El 7 2 10 6 0 JHALL HALL,JANICE 0 0 0 0 0 0 0 0 0 0 1 11 17 31 12 14 8 17 5 19 10 JJAGT JAGTIANI, 0 0 0 0 0 0 0 0 0 0 0 0 3 11 21 16 el 14 10 6 1 W JAYKL,••••MAR 0 LC CUTIE, 0 1 0 0 2 1 0 2 0 6 8 13 8 to 11 0 5 4 2 4 3 LIS ETTE 0 r Total Number of Cade Cases with NOV Entry 38 39 42 58 61 47` 70 43 66 37 � 3 c2 12 23 — 26 24 24 22 22 20 ,x 18 "17 14 12 rr'° ` �- — �_ .. sr [jam_rs,h,, ',.a by F:T A11 017.xF E,,ch;ti 5:iaS Yea, sCue, Officers. 4NGAR BOF BOPPEN -E-CG CNI, DCL - JAND 01 JH:ALL JJAGT LC Packet Pg. 2185 0.1.a NEW CODE CASES OCT, 2020 f � GARCIA, 2 i ANDERS ,1 fJ i I"ri�EW CODE CASES OPENED +6 r ANDERS 1.1. BOELLARD 5 ca GARCIA 2 HALL 1 JAGTIANI 15 LINK 1 OPPENHEIMER 1.3 ZAVADZKAS 1. Packet Pg. 2186 0.1.a 10 90 0 7 a 60 5 ,1 f 3 � � > ) s� w:. E 0 CASES HEARD BEFORE SPECIAL NIAGISTR.XTE OCT, 2020 0 W 0 CASES HEARD BEFORE SPECIAL 14LALGIS R TE L •ec Keys 0 Middle Keys 63 U Upper Keys. b Regtdar Cases 9 Unsafe Cases 0 Sewer Cases 0 X'R:Cases 54 Collections Cases 2 die • Final Order 2 Mitigation 2 I?is:missed 1 0 Packet Pg. 2187 0.1.a .. ......... ........ ......... ......... ......... ......... ........ ......... ......... ......... ......... ........ ......... ......... ........... INSPECTIONS & ACTIVITIES OCT1 ,2020 i' 111INK. 91 ,WPHERS071s, 15 �9 9 C ER, 6 � it � �L i i.., °Jw �, U 0 CUT 55 ANDERS, 124 =�4uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu� 0 TOTAL INSPECTIONS & ACTIVITIES 1348 ANDERS 124 ca BOELLARD 15 CUTIE 55 F A IA 94 GRANT 56 HALL 1.84 JAGTIIANI 155 LINK 91 McPHERSON 157 OPPENHEIMER 176 ROD RI GUEZ 71 ZAVADZKAS 32 Packet Pg. 2188 (aegwe3 - :podoU Rlulu® ) podoU AlqluoLAjLaVo :4u9wq3e44V m ca co C4 © Cb �Va :� t > 00 1"I - - Lin � co co ut, ,..R CO4R'A Cn LLJ .' ,1:. tw �� Cd CX. 4 S (° ' � to u Q LLJ kA Ln s; may. t,i Ln 111 00 00 cx, t 4 CO 4, - t M LO CT. w J .G Ln I'.'f 61 (aegwe3 - :podoU Rlulu® ) podoU AlqluoLAjLaVo :4u9ua 3 44 c C4 © Cb a_ 4) cm 0 ly d+f f {. C14 3� iTL co, yZ/ U' 9e t , o Q Q �- N CD M Lu Ir 1 Q 0 C LL u m 0 r U 0 [vGo IT 0 t4 N Go 'v L saseo IOUilsiQ Iejo1 u� 12 z io P T _ x z 4) p x G 0. w CD .:� > m 2020-2 OCI FISC.L 4TAR 0.1.a' OCT NOV DEC J-1'^; M MARCH APR1L TUNE JUY ECG SEPT TOT-AL GR V AC ON RENTALS S29.-'14 S29,71. COLLEC'°170_'v5 554.30Q 5S4,300 5114.0[4 sl CLP? IJUXTAl $114,014 $114,014 sS$114,014 r.:. $114,014 $114,014 $114,014 $1140 4 $114,014 $114,014 $114,014': 'S1143014 $110" 2020-2021 11SCAL IT A61 L994�7 20,19-2020 FI SL',U ST.1L OCT NOV DEC FEE NL-XR,CH -AP RIL \LAy JUKE JULY - G SEPT TOT-AL GR_-1.XD TOT.iL .%C MON REN 1ALS S117,564 556,40' S1',555 520,0 S2,1 4 5 2,5'4 $597= 4 $21,502 SP1;24 S17.517 519,'47 S96,465 $463,879 COLLECTIONS S77,452 S23.350 S"3„31.9 543,969 S51.013 524,135 S11,582 55,250 512175 52M95 S62''5 S55,33" 550",15e S971,034 � Cn,I'L,AM,s $195,016 S274,773 $365,64- S435,419 S518;576 $575,528 $&16944 $676,696 $700,595 $747,207 $829,229 $971,034 s ar 5 tJ 2018-2019 FISCAL IT. OCT Not' DEC J.kN FEE MARCH APRIL NIAN JCNE JULY Auf3 SEPT TOTAL GReA]NDTOT.A t-,�C;4TIO ' RENT-ALS S135,087 $113460 SS1,650 5.2,-So S81,111 S114,932 S88227 S169,W S83,863 S44,002 5",s14 S30200 S1,042,50S COLLEC`nONS S114"730 S12„139 S6550 S461'56 S82,3001 S3,998 S2 9.s'5 S53.539 S84,524 511,648 S58,455 548'12 S551,'20 SL594,'_23 C MgMi AXWE 249,917 375,416 463,616 533,116 696,527 S15,45 7 932,059 1.,155.505 1,323,897 ;1,379.547 1,515,316 1594,228 t'sr- P' %r $4 � n y� r a s „• 4 r� d, 1= cl ,e c,T. 52 C,t� 2017-2018 FISCAL 17E.AR OCT \0V DEC JAN FEB ',UR.CH 4PR1L ':LAY JL E JULY AI:G SEPT TOT.1L GR_-',NDTOT.YLL RENTALS 531201 S26 455 S2-,100 S9,903 S59,950 SI18.77,1 S95.3 5 S225,095 S135,267 SI'1,840 SI",283 5E62123 51,23Ci.269 COLLECTIONS S54.342 S58.996 S185.866 SL6 0 S4"""'S S"9'50 S9.164 S4,'50 SS,812 56.750 S127,892 $'UM S53 ,4-6 CLP'a1[.Pt.AME 85,543 170„994 336,960 398,515 506,246 1532,926 727346 957,191 1,101270 1,279,960 1,5S5,035' 182,709 2017 2d11S�I5C Al '1?v11 /x r i.n ur-xmi Jig ". s 4f kc Packet Pg. 2191 PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing u and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). 0 The Environmental Restoration Office manages the County's habitat restoration and improvement projects to enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining conservation lands, specifically covering the removal of invasive exotic species and planting of native species. 0 The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. The Marine Resources Office provides a variety of services focusing on protection of the marine environment, the provision of maritime infrastructure, and the preservation of public water access, including: (1)vessel pump- 0 out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. Packet Pg. 2192 (jeqwe3ea - :podoU AlqluoLAj aVD) podoU AlqluoLAj aVo :4u9wq3e44V Cl) C4 0 Cb ------------- Ez D .................................. ui -, z oG 75 o M 0 ui z ui CL E Z ca 0 0 7D WMI > .............. z ui z ce z :5 UMJ Ic, 06 > r.................... z all z 2 S ---------- ------------- j 2 t LP P ------------ ............ ............................. .............. .............. ... z (jeqwe3ea - :podoU AlqluoLAj aVD) podoU AlqluoLAj aVo :4u9wq3e44V C4 0 Cb a. ac tC CL6 .................. ui o aj CL QL ............................................. Z ui CL z 0 E z co 0 z > a. 0 z Lu LU j3 ;A LU Z ................. C) aJ 0 ee ------------- ------------------------------ --------------- Cl m 'M '0 z TD 6 CA w O.1.a Special Note for March, April, May, & June 2020: The Monroe County Planning & Environmental Resources offices closed effective March 23th in response to the COVID-19 pandemic. Limited applications were accepted after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals & vacation rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits. All applications accepted as of June 1, 2020. ........................................................................................................................................................................................................................................................................................................................................................................................................................................... Planning and Environmental Resources Comparison of Total Annual Applications 1000 . 900 E 800 0 -00 600 400 500 300 c ° 0 200 I HO 100 i irj f�� 9 1 vit, �t,,,4r � ,�{ '�f � � `1�'s � uy � E Q �� a ....... a 4 � ,,,,,,, � �,,,,,,, ..... 2010 2011 2012 2013 2014 2015 2016* 2017, 201€' 2019' 2020' � includes ROG0 Akkocaoon ApplicaBons thr,. Oct. Packet Pg. 2195 0.1.a 2019 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 2 1 0 4 Appeals& Settlements 1 1 1 5 8 Development Agreements 0 1 0 0 1 Environmental Resources 3 3 0 3 9 FLUM Amendments 3 1 0 2 6 Historic Preservation 4 3 3 1 11 Home Occupation 0 1 0 0 1 LDRD 0 2 0 1 3 LUD Amendments 3 1 2 1 7 Major Conditional Use 0 1 0 2 3 Minor Conditional Use 3 1 4 6 3 16 E NROGO 0 0 1 0 1 Plats 1 0 0 2 3 , Pre-A 12 13 19 12 56 0 Public Assembly 1 2 4 5 12 w Road Abandonment 0 1 0 1 2 ROGO/ROGO Exemptions 50 67 34 66 217 Shoreline Approvals 1 0 0 0 1 TDR 0 0 1 0 1 Temp Const Staging 0 0 2 0 2 Text Amendments 8 12 6 4 30 Tier Amendment 1 2 2 0 5 Time Extensions 2 0 0 0 2 THE transfer 0 1 3 0 4 Vacation Rentals 26 102 265 75 468 Variance 11 8 1 4 6 29 c Variance-Dock(Lon ) 1 0 0 1 2 Variance-PC 0 2 2 3 7 e( Total 132 230 356 193 911 Packet Pg. 2196 0.1.a 2020 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 2 1 2 5 Appeals& Settlements 3 1 4 Development Agreements 3 3 Environmental Resources 6 1 6 1 14 FLUM Amendments i i Historic Preservation 9 4 6 4 23 Home Occupation w LDRD 1 1 2 4 w LUD Amendments 1 1 1 3 Major Conditional Use 1 1 1 1 4 0 Minor Conditional Use 6 1 1 3 10 NROGO Plats 4 2 1 7 Pre-A 14 6 21 6 47 c Public Assembly 2 1 1 3 Road Abandonment 1 1 4 1 7 U ROGO/ROGO Exemptions 47 28 44 13 132 Shoreline Approvals c TDR i i Temp Const Staging Text Amendments 2 8 2 12 Tier Amendment i i c Time Extensions 3 2 1 1 7 r THE transfer e( Vacation Rentals 63 59 70 28 220 Variance 3 2 7 3 15 m Variance-Dock(Lon ) 3 3 Variance-PC 4 4 Total 168 121 177 64 530 Packet Pg. 2197 0 10 20 30 40 50 60 70 so ............................................................ ............... Alcohobc Beverage 2020 4 At, Appeals&Settlements mm Tota' M 2020 3 Qt, Tota' Development Agreements KUM M 2020 2 Qt, Tota' Environmental Resources OM� 0 2020 1 Qt, NET= Tota' FLUM Amendments IN stonc Preservat'on Home CccupaUon LDRD L U D Amen cm en ts Major Coed Aional Use E Minor Conditional Use NROGO 0 Mats ttttu Pre-Apo 0 P u c Assern-WY Road Abandonment ....................ROGO 0 ifln- )11111 111,11 F, Sward n e Aou i o va is TDR a 0 Terno Coast Staging Text Amendments tJ Tier Amendment 8 Time Extensions TRE Vacation Rentals Variance Variance-Dock(Long) MMA tt Variance-PC Packet Pg. 2198 0.1.a GIS Accomplishments — October, 2020 GIS Projects -Data/Map Requests/Technical/Web App Development - ROGO Monetary Analysis —Planning—Tiffany Stankiewicz - Fire Hydrant Analysis/Updates —Fire Rescue—Zully Hemeyer - Ground Disturbance Mapping—Floodplain—Karl Bursa - County Boundary Analysis —Fire Rescue—Mary Moeller - GIS Install/Training—Planning - Ilze Aguila - SLR Vulnerability Assessment Meeting—Erin Deady Law - ATONs Update—Marine Resources - Elevation Certificates (on-going) - FLUM and LUD Amendments —Mapping—Planning E - GIS Tech Support Physical Address Assignments: 7 0 GIS Data Requests: 6 Public Planning & Environmental Map App Usage — October, 2020 o-i vie,. ? 72 9 t 11 Usage Time Series 0 1 1; t;v V,a U5 tl' '... �5 1UI J ic- 111� ,O',a 101 s,...io 'iC,- iPno iJ.A 1D3i . 1 102" 1 25 2 ._! 10 2 t V �11 .E+ Packet Pg. 2199 (aegwe3 - :podoU Rlulu® ) podoU AlqluoLAjLaVo :4u9ua 3 44 c, c f N N © Cb a_ d ' aC U tC a 0 LL ,-_ u.a a-+ d m (U 61,1 cn Lb Ql I m LL - e .aa t]! uj + 4-0 C a 4 a Qj T ' CD 1-4 = 0 E zitH 'Ell ® i a m aY U Vu r Ch m u- k d1 6 6 LPL m u q1 ti 4� l� �•e �+ J—+ L) 0 � CL L , 4f INUN m u L: ¢ L o CID Ell uS v ryw. ter trr U +� .n. M lx LIZ mPIA 1A � u sr 0 4-+ Ca h ua h Q v Q V) on �A v Va u. asuf 17) Iv „ !1 1 S 1 an Marine Resources Office - Accomplishments- November 2019 through October 2020 Channel Marker Program: Channel Marker/Buoy Replacements 2.5 2 1.5 I 0.5 . ...... E 0 0 0 0 0 0 0 0 0 0 0 Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct 0 2019 2020 0. ----------------------------------------------------------- 0 Nov 2019 $0.00 Dec $0.00 January 2020 $6,939.00 0 Feb $0.00 Mar $985.00 Apr $0.00 0 May $0.00 June $0.00 cC July $0.00 Aug $0.00 E Sept $0.00 Oct $0.00 Total $7,924.00 . Total annual costs for marker/buoy replacements for the past twelve-month period were significantly lower than the cost during the same timeframe in 2019 ($46,130) which included expenses related to post-Inna, marker repairs. Marker repair costs since November 2019 reflect normal (i.e. non-storm event) repair and replacement costs. Packet Pg. 2201 0.1.a Derelict Vessel Program: Derelict Vessels Removed= 35 12 8 4m 0 'PL _J%__L_' IA ff 0 "fl } Nov'19 Dec Jan'20 Feb Mar Apr May June July Aug Sept Oct e( eigiiii MI CJ � , 0 November 2019 $849.00 December $0.00 January 2020 $73,603.00 0 February $9,600.00 March $29,925.00 A nil $2,100.00 May $0.00 June $15,594.00 Jul $47,761.00 August $10,833.00 September $80,200.00 October $777.00 Total $271,242.00 Thirty-five (35)vessels were removed in the past twelve-month period with slightly lower costs compared to the same timeframe in 2019 ($288,375). However, 21 of the 25 vessels removed between March and September were funded through several FWC Derelict Vessel Removal Grants representing a cost savings of $168,526 to the County (or 62% of total expenditures in the past 12 months). These costs are included in the table above. Packet Pg. 2202 O.1.a Vessel Pumpout Program: Number of Pumpouts 3000 2500 —.,..234�'' 2505, .�3� 248'8 2576 2479 2196 2000 .. J 1500 3� 1000 3 t 573 500 ... 355 E 57 0 Nov Dec Jan 2019 2020 Feb Mar Apr May June July Aug Sept Oct ' 3 OKeyswide 2196 2342 2505 2372 2488 2576 2288 2479 0 r «lK Key WestI 1 ; 57 355 485 Upper Keys 88 w Sewage Removed (in gallons) 45000 0 40000 �,3861- - 7950 4Q070 b 10 34685 .--- 35000 �� 30805 30000 28-08-0..r 25000 c 20000 - 15000 r U 10000 ( 5M2 7516 N 0 Novu u' Dec Jan Feb Mar a 444Apr May .#'June July Aug Sept Oct 2019 2020 OKeyswide 28080 33555 38610 37950 40070 36710 30805 34685 ulK Key West 1441 5812 6262 .w............. n, Upper Keys 1254 Packet Pg. 2203 0.1.a c7 CC State Funding Levels 800,C�C�C� ,-Ay�1i �1�, Jl ys,�,,%ju StS'Yt��i;.�,zt �,.�f� ;it4 1S`-'tit k ''h'f'1,gNN'o.St I31 ,i»1(i ss�..:.:,r�l�t 1)tI.w"1 1Vi, �P�ali ri�'Ys��d�,�t,ittS� � s �l $700,000 ;1u 1331�vy . ;tint{,Al} 1»,'tvI141( di; '�iv s��,t �lESsI l��bt \I��1 IQ } �1s(3p 6C}C} C}C}C} ,t ��)�1` ^tc s tly l#r� ' ; a t t1w1 \t „ ?�) 1} 1 �r�s'+s 1t 1�� ;��( � t1 tj G[ s_ ��,t ,f, #� sjlss} #s �I�l ,� St�lrs s�� >> ' t \ t�� _� "A JC}C},C}C}C} ,.;R��llr"t ih £`lei,,. th"�\4�i k itt@trE<�l, A%s, tltl �Vt> 79 li `1 s11111111 3��, �tl 1�;f d �s t �t �7 } } } } } ��1t11t irt} h400,CPCPCP „>tt't, ,�141'f. hi`r 9+ts}�(��ff 1�A- 3j �?cif � � 1,'»� '�,i��V\)l }}5,�,1�,,, $300,000 $200,000 $100,00 2017 - 2018 2018 - 2019 2019 - 2020 2020 - 2021 a, Legislative 11 CVA 0 c �� t �J�aulau� 1" 01 t�t1 L,`nnitt prM1:IBs Zw�ittt�tl�G�11u� � U Icl ico 19 ,1t,' 1 5 1,16-it] ;fps 5 329.12.E 51,9425 mo,o-1s 5 To 13,03 S. W.156 432,511 I.'J,(0b1'a S 6-46ARS 39 1-1 1.3001500 w V121 "1 r) [ 2..d 1�t1 7 1),�!'�r�l 3 1) art 1500 0 r 51 27017®0 S 75(j,(XJO S 1,02,"13N 40 5 1 G1 174.J, 11 r 1't,tM10 1 4'k:,t ?;l S9 .97,a1e wa"0 Packet Pg. 2204 0.1.a Effective July 1, 2020, the County's Keys-wide mobile vessel pumpout service was temporarily suspended as a new contract could not be negotiated with the vendor, Pumpout USA. The City of Key West has partnered with the County through an Interlocal Agreement to operate a temporary pumpout service for vessels anchored in the Key West and Stock Island anchorages. Services began on August 26, 2020. The City has performed 897 pumpouts (57 in August, 355 in September and 485 in October) and collected over 13,515 gallons of sewage from approximately 138 registered boats. Services are anticipated to continue while Monroe County seeks a new vendor to provide Keyswide mobile pumpout services. In addition, an unsolicited proposal was received from On The Hook Marine Services to provide temporary services for the Upper Keys service area. A temporary, 4-month contract was executed and services began on October 1st. For the month of October, this service has provided 88 pumps and collected 1,254 gallons of sewage from 34 registered vessels. The vendor is doing an excellent job so far. 0 0 0 0 Packet Pg. 2205