12/09/2020 Agenda r „ �1A � ) AGENDA
JJ MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
PUBLIC NOTICE
December 9, 2020 Regular Meeting
The Board will convene at the Murray Nelson Government Center,
102050 Overseas Highway, Key Largo FL 33037
Public participation will be via Communications Media Technology at:
Zoom webinar: https://www.monroecounty-fl.govBoccMeetingDec9
To report problems with the broadcast or Zoom webinar, please call(305) 872-8831.
The December 9,2020 Meeting of the Board of County Commissioners of Monroe County, FL will be a
hybrid format with the County Commission meeting live at the Murray Nelson Government Center in
Key Largo, but the public will be able to participate via Communication Media Technology ("CMT")
using a Zoom Webinar platform. The meeting will commence at 9:00 A.M. Below are the various
options available to the public to view the live meeting and/or to make public comments on certain
agenda items during the public portion of the meeting.
The public is strongly encouraged to watch the meeting on Monroe County's MCTV on Comcast
Channel 76 or AT&T UVerse Channel 99. Also, if a citizen has a Roku device,they can search for and
add "MCTV" to their personal lineup. Monroe County's `MCTV" is also provided via the Monroe
County mobile apps for iOS and Android and through our streaming web portal @ https://monroe-
I1.vod.castus.ty/vod?live=chl&nav=live. Citizens can listen to audio only from their phone by
dialing (646) 518-9805 or (669) 900-6833 and, when prompted, enter the Webinar ID# 968 2320
6145 followed by the#key.
The public can watch the Zoom webinar on the County's web portal, as done prior to COVID-19, by
visiting the County's meeting portal @ htipJ/monroecountytl.igm2.com/Citizens/Default.aspx and
selecting the "Watch Live" banner. This option allows you to view the live meeting with live closed
captioning on an integrated page that includes the agenda and agenda backup.
The public can comment on a particular item(s) on the public portion of the agenda either by
phoning in or using the live Zoom webinar link(see instructions for each option below).
a) To comment on an item by phone: Dial (646) 518-9805 or (669) 900-6833 and,
when prompted,enter the Webinar ID#968 2320 6145 followed by the#key,then
*9 to`Raise your hand"to be recognized by the Zoom webinar host.
b) To comment on an item usin¢ the live Zoom webinar link: Open this live Zoom
webinar link @ https://www.monroecounty-11.gov/BoccMeetingDec9 (that also
appears in both the published Agenda and Agenda Packet). When prompted, enter
your email address and name to join the webinar. When the Mayor calls for speakers
on the item(s)you wish to comment on,or when the Board is nearing your item(s)as
the meeting progresses, select the "Raised Hand"feature that appears at the bottom
of the Zoom webinar screen to be recognized by the Zoom webinar host.
The Zoom webinar host will request the item #you wish to speak on and enable your participation when
the Mayor calls for public speakers on your item. To report problems with the broadcast or
participation in the Zoom webinar,please call(305)872-8831.
A person may submit written comments or other physical evidence on a particular agenda item for consideration at
the BOCC meeting via email to Liz Yongue @ voneue-lizarlmonroecounty-fl.gov,County Administrator's Office,no
later than 3:00 P.M.on Monday,December 7,2020. The email must include the submitter's name,address,phone
number and email address and the agenda item number the documents/comments are regarding. For additional
assistance,please call(305)292-4441 or email your inquiry to:yongue-lima monroecounty-fl gov.
Page 1 of 10
/ol;,, AGENDA
'( 1� MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
//I December 9, 2020
Hybrid via Communication Media Technology("CMT")
Zoom webinar: https://www.monroecounty-I1.gov/BoccMeetingDec9
To report problems with the broadcast or Zoom webinar,please call (305) 872-8831.
Please review detailed instructions for viewing and commenting on previous page.
ADA ASSISTANCE:If you are a person with a disability who needs special accommodations
in order to participate in this proceeding,please contact the County Administrator's Office, by
phoning (305) 292-4441, between the hours of 8:30 a.m. - 5:00 p.m., prior to the scheduled
meeting; if you are hearing or voice impaired, call "711".Live Closed Captioning is available
via our web portal @ http://monroecountvtl.ium2.com/Citizens/Default.aspx for meetings of the
Monroe County Board of County Commissioners.
Please note that all time approximate items are listed in bold.
9:00 A.M. Regular Meeting
9:15 A.M. Land Authority Governing Board
9:30 A.M. Fire& Ambulance District 1 Board of Governors
9:45 A.M. COVID-19
12:00 P.M. Lunch
1:30 P.M. Public Hearings
1:30 P.M. Closed Sessions
TIME APPROXIMATE REGULAR MEETING
9:00 A.M. Call to Order
Salute to Flag
A ADDITIONS,CORRECTIONS AND DELETIONS
I. Approval of agenda.
1
B. PRESENTATION OF AWARDS
Mal a✓'s
I. MAYOR COLDIRON: App,dval f, Proclamation recognizing
i December 21, 2019 as National Homeless Persons' Memorial Day.
2' Page 2 of 10
•
C. BULK APPROVALS—COMMISSIONER FORSTER
I. Approval of amendment to contract with Innovative Interfaces, Inc.
(originally Polaris) to augment current circulation capabilities and
6 services with hardware and third party software for the new Marathon
branch library, including self-checkout, printing, self-pay station, PC
reservations, and more at a one time cost of $60,799.94, which is
funded from Library Impact Fees.
2. Confirmation of the appointment of Daryl Greenlee as Director, Fleet
( J /Management effective 9 December 2020 in accordance with Personnel
V Policy & Procedures Manual Section 2.02 B. This is a department
head position requiring BOCC confirmation.
3. Approval to reject the ranking determination by the selection
committee for the Request for Qualifications for Professional
�� Engineering and Surveying Continuing Services Contract and
readvertise. New request will be split into two separate RFQs; one for
surveying services and one for engineering services.
4. Approval of Resolution authorizing the write-offs,of 127 accounts
receivable covering the time period of April 1, 2014 through August
31, 2020 totaling $1,402,233.26 for Monroe County residents who
6 qualified for the Trauma Star Air Ambulance Waiver Program. From
April 1,2014 through August 31,2020, the amount of$34,914,602.19
was collected and deposited into accounts receivable for Trauma Star
services.
5. Approval of Resolution authorizing the write-off of 712 Fire Rescue
ground ambulance accounts receivable for CY 2016, totaling
6 $397,896.73 from Fire and Ambulance District 1 L&M Fund(141). In
CY 2016, we collected a total of$671,317.63 and was deposited into
accounts receivable.
6. Approval of Resolution authorizing the write-off of 150 Fire Rescue
air ambulance accounts receivable for CY 2016 totaling$2,373,352.27
6 from Fine and Forfeiture Fund (101). In CY 2016, we collected a total
of$3,297,479.09 and was deposited into accounts receivable.
7. Approval to award all surplus units to the highest bidder as set forth in
the attached Budget & Finance Purchasing Department Tabulation
6 Sheet, authorization to award the surplus items to the next highest
bidders if necessary until items are disposed of
2 8. Report of Airport change orders reviewed by the County
�> Administrator/Assistant Administrator.
9. Approval of a Resolution setting weight restrictions on certain Bridges
t in Duck Key. /
,J Page 3 of 10 /
C. BULK APPROVALS—COMMISSIONER FORSTER
(CONTINUED)
10. Approval of an Agreement with Sheriff Richard A. Ramsay to provide
the Monroe County Sheriffs Department with 149.6 sq. ft. of office
a,,,we space for one (I) year at Bernstein Park on Stock Island, Key West,
J� ' FL.
II. 1st Amendment to a contract with Wood Environmental and
13 Infrastructure Solutions, Inc.. regarding a revision to the Monroe
County Local Mitigation Strategy, to clarify payment schedule. There
is no change to the contract amount. .
12. Approval to reject all proposals for Duck Key Security Patrols and
Services due to the proposals being unresponsive and approval to re-
advertise for competitive solicitations for security patrols and services
for the Duck Key Security District.
13. Approval of a resolution to amend Sections 5.02 (A) (4)of the Monroe
County Personnel Policies & Procedures Manual, addressing overtime
�� pay for non-exempt, non-emergency workers, to include holiday,
vacation, sick time, or compensatory time towards an employee's
regular schedule for the purposes of overtime calculation, becoming
effective 1/31/2021.
14. Approval to award bid and approve a contract with American Empire
5 Builders Inc., the lowest responsive bidder, for the Bimini Drive
Bridge (#904603)Replacement Project in the amount of$3,190,000.
15. Approval to purchase two (2) new generators for the Monroe County
Detention Center on Stock Island for $535,912.00. This purchase will
6 "piggyback" on the Florida Sheriffs Association competitively bid
Contract#FDS20-EQU18.0, Heavy Equipment.
16. Approval of a new five (5) year lease agreement with Federal Express
Corporation for the use of an air cargo building, open land adjacent to
g the air cargo building for loading, unloading, parking of automotive
vehicles and truck/employee parking, and aircraft parking apron at the
Key West International Airport.
17. Approval of Avigation Easements and Property Owner Noise
Insulation Agreements for seven (7) additional participating units for
5 the Key West International Airport Noise Insulation Program (NIP) at
Key West by the Sea Building A — Part 1 Construction Project. All
project cost to be funded with FAA Grant#37-61 (100%).
18. Report of monthly change orders for the month of November 2020,
reviewed by the County Administrator/Assistant County
Administrator.
Page 4 of 10
/
C. BULK APPROVALS—COMMISSIONER FORSTER
(CONTINUED)
19. Approval of Modification # I, extending the completion date of the
grant, of a Hazard Mitigation Grant Program (HMGP) agreement #
4337-66-R with the Florida Department of Emergency Management
(FDEM) which provides design funding, in the amount of$916,071.2I
for the Emergency Operations Center(EOC) at the Marathon airport.
20. Approval of an Agreement with International Library Services, Inc. in
the amount of $94,249 for a Library Media Box, including all
. Q necessary hardware, installation, and service for the new Marathon
`> Branch Library and authorization for the Mayor to execute any
required Agreement, after review by the County Attorneys Office.
Funding is from Library Impact Fees.
21. Approval of interlocal agreements with five municipalities within
Monroe County (I. City of Key West; 2. Village of Islamorada; 3. City
1�" of Marathon; 4. City of Layton; 5. Key Colony Beach) for Public
icorHealth and Safety Costs incurred as a result of COVID-19 related
I response, mitigation and recovery efforts, and CARES Act program
N_�'•_A+. implementation compliance cost reimbursement; and authorization for
County Administrator to enter into similar interlocal agreements for
response, mitigation and recovery efforts funded as soon as possible to
expend CARES Act funds before the deadline date of December 30,
2020. •
g 22. Approval of various resolutions for the transfer of funds and
resolutions for the receipt of unanticipated revenue.
23. Approval of an amendment to the agreement with Star of the Sea
Foundation for an additional $300,000.00 to respond to the
13 community's food insecurity needs arising from the COVID-19 public
health and economic crisis, funded with Monroe County's CARES Act
funds.
24. Approval of a First Amendment to the Social Services Shopping
13 Center Lease Agreement with KIR Key Largo 022, LLC, at the
a _,,,r�.. Tradewinds site in Key Largo as to new notice addresses for the
jIU 1 �,p Landlord and County, add a new address for rental payments, and
nt^fro ', Y delete a management fee.
25. Approval of Amendment #003 to Older American's Act (OAA)
Contract # AA-2029 between the Alliance for Aging, Inc., (AAA) and
Monroe County Board of County Commissioners/ MC Social Services
2 In-home and Nutrition programs to increase funding by $25,835.80,
bringing the total from $838,376.44 to $864,212.24 for the contract
period of 01/01/2020 to 12/31/20.
Page 5 of 10
D. HURRICANE IRMA RECOVERY
I. PLANNING AND ENVIRONMENTAL RESOURCES: Approval
of a Grant Agreement ("Agreement") between the Florida Fish and
Wildli e Conservation Commission (FWC) andMonroe County,
.O .44A, prov n $1,300,000 for a marine debris cleanup project along
wt�,,,��,^'"" orelines and nearshore waters affected by Hurricane Irma.
AtA 2. LOCAL DISASTER RECOVERY: Approval of contract with the
tghest ranked respondent Florida Keys Land Surveys, LLC for
M ,, Survey Services to support the Voluntary Home Buyout Program and
other programs funded through the Community Development Block
Grant-Disaster Recovery (CDBG-DR) funds and other federal or state
grant programs with no local match requirement.
3. LOCAL DISASTER RECOVERY: Approval of contract with the
highest ranked respondent All Keys Appraisal, Inc. for Appraisal
g Services to support the Voluntary Home Buyout Program and other
programs funded through the Community Development Block Grant-
Disaster Recovery (CDBG-DR) funds and other federal or state grant
programs with no local match requirement.
4. LOCAL DISASTER RECOVERY: Retroactive Approval of Sands
Subdivision Road Mitigation grant application for funding from the
Federal Emergency Management Agency's(FEMA) Building Resilient
f) Infrastructure and Communities Program (BRIC) in the amount of
$8.5 Million on Big Pine Key. The program provides 75% federal
funds allocation with a 25% local match requirement. The BOCC
members were notified of the need for retroactive grant approval at
their October meeting during the staff report of Helene Wetherington.
5. LOCAL DISASTER RECOVERY: Approval of the second
amendment to the contract with Helene Wetherington, Disaster
Recovery Director, extending her contract until June 30,2021.
6. LOCAL DISASTER RECOVERY: Retroactive approval of Twin
Lakes Subdivision Road Mitigation grant application for funding from
the Federal Emergency Management Agency's (FEMA) Building
raj Resilient Infrastructure and Communities Program (BRIC) in the
amount of $ 7.1 Million on Key Largo. The program provides 75%
federal funds allocation with a 25% local match requirement. The
BOCC members were notified of need for retroactive approval during
their October meeting during the staff report of Helene Wetherington. I ,,r�
7. FACILITIES MAINTENANCE: Approval of a contract totoreplace ,A)mS` ' i•
the turf on the baseball fields at Harry Harris Park nd approval for the
Mayor to sign the contract after it is reviewe`d� and approved by '1
FDEM/FEMA and the County Attorney's office. \ t6' „(
ol
Page oflO w
E. STAFF REPORTS I
It 5N 1//
A- CAo✓ LEG.,/
ADJOURNMENT
9:15 A.M. F. LAND AUTHORITY GOVERNING BOARD
/ I. Selection of the Chairman and Vice Chairman of the Governing
Board.
2. Approval of a resolution electing the Chairman and Vice Chairman of
the Governing Board.
•
3. Approval of a resolution regarding the execution of all warrants, legal
documents and papers, and other instruments on behalf of the Land
Authority.
4. Approval of the minutes for the November 17,2020 meeting.
5. Approval of a contract to purchase Tier 1 property for conservation —
Block 12, Lot 21, Palm Villa, Big Pine Key.
ADJOURNMENT
9:30p A.M. G. FIRE & AMBULANCE DISTRICT 1 BOARD OF GOVERNORS
yypL,/��.wL y ° 1. Approval of Resolution authorizing the write-off of 712 Fire Rescue
et-id._ ground ambulance accounts receivable for CY 2016, totaling
1!„� ,/ ✓ $397,896.73 from Fire and Ambulance District 1 L&M Fund (141). In
,°�1.(: t'^'-� ✓ CY 2016, we collected a total of$671,317.63 and was deposited into
accounts receivable.
ADJOURNMENT
9:45 A.M. H. COVID-19
/
1. EMERGENCY MANAGEMENT/HEALTH DEPARTMENT:
COVID-I 9 Update for December 2020.
Page 7 of 10
I. PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING
AND CODE COMPLIANCE DEPARTMENTS .
I. Direction on negotiating a contract with at least one of the three
respondents that submitted proposals in response to the Request for
Proposals (RFP) for Keys-wide Mobile Vessel Pumpout Service that
were reviewed, scored and ranked by the Selection Committee on
September 17. 2020.
A Pt.bl;L l4e...c-. I-. c..,y;Jw
2. An Ordinance by the Monroe County Board of County Commissioners
Amending Monroe County Code Section 6-103, Eliminating the 60-
day Permit Expiration for Demolition Permits; the Inability of the
Building Official to Extend a Demolition Permit; and Outdated
�p Wording Related to Permits and Inspections that Require Inspections
I' Vlb
Occur Every 180 Days to Maintain a Building Permit's Validity to
e Consistent with the Florida Building Code (FBC) and Other Permit
ypes; Providing for Severability; Providing for the Repeal of
Conflicting Provisions; Providing for Inclusion in the Monroe County
Code; Providing for the Transmittal to the Department of State; and
Providing for an Effective Date
1:30 P.M. J. CLOSED SESSIONS
J I. An Attorney-Client Closed Session in the matter of Board of County
Commissioners of Monroe County, Florida v. Jerome Pfahning, Case
No. 15-CA-214-K.
iAn Attorney-Client Closed Session in the matter of Florida Keys
Aqueduct Authority, et. al. v. Florida Power and Light and Florida
���/// Department of Environmental Protection, Division of Administrative
Hearings Case Nos. 20-2967 and 20-2968.
K. SHERIFF'S OFFICE
g I. Request for Expenditure MCSO Law Enforcement Trust Fund.
L. HEALTH DEPARTMENT
1. Rescission of FY 2021 Core Contract with Monroe County
Department of Health approved by the Board of County
13 Commissioners on the meeting held 9/16/2020, and approval of
revised Core Contract with revised Addendum.
Page 8 of 10
M./ COMMISSIONER'S ITEMS
No items submitted.
N. COUNTY CLERK
I. Approval of the minutes from the September 3, 2020 budget public
Pj hearing; the September 8, 2020 special budget meeting; the September
16, 2020 regular meeting; and the September 16, 2020 final budget
hearing.
2. Approval of BOCC Warrants (including payroll) .fdr the month of
November 2020.
3. Approval of Tourist Development Council expenses for the month of
IS November 2020.
4. Approval to remove surplus equipment from inventory via disposal or
6 advertise for bid.
O. COUNTY ADMINISTRATOR
�15 /I. County Administrator's Report for December 2020.
2. SUSTAINABILITY: Approval to enter into Task Order No. 09 for
$58,029 for design, permitting and procurement of a culvert
restoration project on canal 259 in Big Pine Key funded by U.S.
Treasury "RESTORE" Grant 1 RDCGR170099-01-00; under the on-
call contract with Wood Environment and Infrastructure Solutions,
Inc. for Category B canal infrastructure engineering services.
P. C UNTY ATTORNEY
�U County Attorney Report for December 2020.
1:30 P.M. Q. PUBLIC HEARINGS
I. SUSTAINABILITY: A public hearing to consider approval of a
yresolution of Monroe County, Florida electing to use the uniform
method of collecting non-ad valorem special assessments levied within
the County toward the cost of providing capital costs, operations and
maintenance costs for canals 82, 83 and 84 located within
unincorporated Monroe County.
Page 9 of 10 J
1:30 P.M. Q. PUBLIC HEARINGS (CONTINUED)
2. SUSTAINABILITY: A public hearing to consider approval of a
resolution of Monroe County Board of County Commissioners
7electing to use the uniform method of collecting non-ad valorem
special assessments levied within the County toward the cost of
providing capital costs and operations and maintenance costs for
roadway improvements related to sea level rise located within Monroe
County.
COUNTY ATTORNEY: A public hearing to consider revisions to
Ordinance No. 032-2020, the County's mask ordinance.
Z la .
R. COMMISSIONER'S COMMENTS
I0: bbA.4, ,SI
6 S2•
•
Page 10 of 10
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
December 9, 2020
Hybrid Meeting via Communications Media Technology ("CMT")
TIME APPROXIMATES
9:00 A.M. / BOARD OF COUNTY COMMISSIONERS REGULAR MEETING
/
9:15 A.M. . / (FI-5) LAND AUTHORITY
9:30 A.M. VVV✓/ / BOARD OF GOVERNORS
VVV
9:45 A.M. / (HI) COVID-I9 UPDATE
10:00 A.M. (SI) ENGINEERING: Presentation of the Florida Department of
Transportation's (FDOI ) Tentative Five-Year Work Program
for Fiscal Years 2022 through 2026.
12:00 P.M. LUNCH
1:30 P.M. (QI-3; 12) PUBLIC HEARINGS
1:30 P.M. (J1-2) CLOSED SESSIONS
(I2/8/20 110