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6th Change Order 12/30/2020 BOARD OF COUNTY COMMISSIONERS County of Monroe Mayer Michelle Coldiron,District 2 �, O Y°1 rc Mayor Pro Perri David Dice,District 4 i Craig Cates,District 1 Eddie Martine,District 3 Mike Forster,District 5 Memorandum DATE: 12/29/2020 TO: BOCC cn=Kevin G.Wilson,P.E.,o=Monroe County, FL(the Florida Keys,ou,email=wilson- ( kevin@monroecounty tl.gov,c=US FROM: Kevin G. Wilson, P.E. 2020.12.29 12:00:33-05'00' SUBJECT: Proposed Change Order to be Approved Attached is proposed Change order#6 for the Cudjoe Fire Station No. 11 project. This change order increases the final contract sum by $116,373.46. The substantial completion date is unchanged. Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the Administrator to approve change orders within specified limits after providing Board of County Commissioners with at least 24 hours to review them and pose any questions or objections that they may have. It is the Administrator's intent to approve the attached change order under that authority on Wednesday, December 30, 2020. MONROE COUNTYANGINEERING/ PROJECT MANAGEMENT CoNTRAcr CHANGE ORDER PROJECT TITLE: Cudjoe it Station No. I I INITIATION DATE: 1211412020 CHANGE ORDER NO:06 TO CONTRACTOR: (West CPRs as noted) West Construction,Inc. CONTRACT DATE:0811512018 The Contract is changed as follows: The original(Contract Sum)(Guaranteed Maximum Price)... $3,884,185.00 Net change by previously authorized Change Orders............... .............................. $37,745.93 The(Contract Sum)(Guaranteed Maximum Price)prior to this Change order was.......... $3,921,930.93 The(Contract Sum)(Guaranteed Maximum Price)will be(increased)(decreased) $116,373.46 (unchanged)by this Change Order. The new(Gontract Sum)_(Guaranteed Maximum Price)including this Change Order is..... $4,038,304.39_ The Contract Time will be(increased)(decreased)(unchanged by......................... 0 days The date of Substantial Completion as of the date of this Change Order is................. IPJ31/2019 The followinglssues reggiLre this chaagg order 1) is Chang ddresses myltiple Change,Proposal Requests QERsl submitted by-West Construction, the Contractor. See attached backyn and attachments for l Cols in e�c CPR. 2) Asper-the West change priQosal reagest,additional time to the contract will be determined at a Latpr date. This change order Is-3.00%of the odginal contract price. Not valid until signedhy.Owner Icable),and Contracw ,..Architect Jlf,app& /AA ARCHITECT: oz, CPH, Inc. Date CONTRACTOR: N" st Conse I el-1 Wet Da i te Digitally signed by Cary Knight DIRECTOR PROJECT MANAGEMENT -'C—ary Knight Date:2020.12.29 10:19:26-05'00' Cary Knight Date co Kevin G.Wilson,P.E.,o—Monroe County,FL(the F,.,ida Keys,on,email—wilson-kevin@monmecounty- K g COUNTY/ASSISTANT ADMINISTRATOR: US Roman Gastesi to Kevin Wilson Christine Hurley PROJECT TITLE: Cudjoe Fire Station No. 11 INITIATION DATE: 12/07/2020 CHANGE ORDER NO: 06 TO CONTRACTOR: West Construction, Inc. CONTRACT DATE: 08/15/2018 This Change Order No. 06 includes the following Change Proposal Requests (CPRs) from West Construction: West CPR# Reason for Change Proposal Request(CPR) CPR Amount CPR#5 Increased wall thickness of beam $ 2,568.95 CPR#7 Tower Dimensions Discrepancy $ 2,780.25 CPR#8 IT System Furnish & Install $ 13,822.90 CPR#10 Added Column to Mezzanine $ 1,529.69 CPR#11 Decking for Canopies over Apparatus Bay Doors $ 33,266.83 CPR#12 Credit for Color Concrete $ (1,466.29) CPR#15 Lighting Fixture Color Change $ 2,160.25 CPR#16 Relocate Hose Reels-Combine to Air+ Power $ 10,244.69 CPR#17 De-Con Shower Fixture Change $ 1,203.48 CPR#18 Steel Plates to Stabilize Stairwell Block Wall $ 7,903.69 CPR#19 Structural Fix for Generator Deck $ 19,826.82 CPR#20 Change door function with additional hardware $ 6,846.65 CPR#21 Revision to Irrigation System $ 9,357.47 CPR#22 Add Circuit for 6th Overhead Door Motor $ 1,334.37 CPR#23 Relocate the termination of the new IT Conduits $ 1,918.76 CPR#24 Relocate Domestic Water Booster Pump Power $ 573.24 CPR#25 Tile Corner in Lieu of Bullnose Tile $ 278.03 CPR#26 Upgrade Fuel Dispensing Hose to 100ft. $ 2,223.68 TOTAL $ 116,373.46 Each of the above CPRs, is presented with the following documentation: • Summary of the issues requiring the CPR. • Change Order Attachment per Ordinance No. 004-1999 (for each CPR) • The Contractor provided CPR and backup for each amount requested. CPR#5 Increased wall thickness of beam $ 2,568.95 The following issues require this change order: 1) Per the comments on the "Approved as noted"shop drawing submittal for structural steel, the wall thickness of the HSS 10x8x%inch beam was increased, by the reviewer, to %inch wall thickness. This increase in thickness doubles the weight and cost for these steel beams. 2) As per the West change proposal request, additional time to the contract will be determined at a later date. CPR#7 Tower Dimensions Discrepancy $ 2,780.25 The following issues require this change order: 1) Due to a discrepancy between the Architectural and Structural plans, the tower projection on the northeast corner, was formed and lathed to the wrong dimension. After confirming the discrepancy and correct dimensions with the Architect, the reinforcing steel was removed from both tower slab projections and the form work reworked to the dimension shown on the Architectural plan—an increase of two (2) feet. The reinforcing bars were replaced with correct size bars to accommodate the longer cantilever of the slab projections. As per the West change proposal request, additional contract time will be determined at a later date. 2) As per the West change proposal request, additional time to the contract will be determined at a later date. CPR#8 IT System Furnish &Install $ 13,822.90 The following issues require this change order: 1. This is a County requested proposal to provide the conduit, cabling and iacks (ports) to support the installation of networking, telephone and cable television (CA TV) required by the owner, Fire Rescue, and the County IT Department. 2. Contractor shall verify field locations of data & telephone ports with County staff prior to installation. 3. As per the West change proposal request, additional time to the contract will be determined at a later date. CPR#10 Added Column to Mezzanine $ 1,529.69 The following issues require this change order: 1) Due to noticeable deflection of the steel tube beam supporting the mezzanine on index line D a new column was installed as recommended and designed by the Architect. Prior to the fabrication and installation of the new column, post-shores were installed for temporary protection. 2) As per the West change proposal request, additional time to the contract will be determined at a later date. CPR#11 Decking for Canopies over Apparatus Bay Doors $ 33,266.83 The following issues require this change order: 1) The original plans for the roof canopies over the front and back doors to the apparatus bay consisted of structural steel brackets attached to the outside walls. As per the structural plans, these structural brackets were spaced about 4 feet apart along the wall and connected with horizontal steel brackets at the ends of the brackets. The Architectural plans provided limited construction and finishing details—plywood was required for the top, covered with standing seam metal roof. Densglass was specified for the soffit. No intermediate framing was specified. The building inspector noted that the lack of framing would not meet building code because the spacing between structural members was too great. The additional work, not included in the original design, required the addition of intermediate horizontal framing at the top and bottom of the canopies to support the roofing materials and soffit, respectively as well as a adiustments to the finishing materials. 2) As per the West change proposal request, additional contract time will be determined at a later date. CPR#12 Credit for Color Concrete $ (1,466.29) The following issues require this change order.- 1) The original design called for exposed concrete floors throughout the station. The concreted was specified to include an added color dye. The primary concrete provider in the County, Monroe Concrete, would not allow color dyes to be added to their concrete, saying it would "void the warranty"for the concrete's strength and durability. Since the specified concrete color was "Gray", the color dye was omitted. The credit represents the price of the color dye additive. 2) As per the West change proposal request, additional time to the contract will be determined at a later date. CPR#15 Lighting Fixture Color Change $ 2,160.25 The followinq issues require this change order: 1) The color and finish of the light standards were specified in the plans and specifications. Upon submittal, CPH, the Architect, had a few questions about product options for the vendor of the light fixture and the electrical subcontractor. The Architect requested one of the alternatives presented, however the option selected was a higher priced one. This price increase was not made clear until after the material had been delivered to the site for installation. 2) As per the West change proposal request, additional contract time will be determined at a later date. CPR#16 Relocate Hose Reels-Combine to Air+Power $ 10,244.69 The following issues require this change order: 1) Three sets of compressed air hoses and electric cords, along with their overhead reels were included on the plans. The location of the reels did not meet the requirements of the Fire Rescue Department, so a new location was requested. The original design called for separate air and electric reels. An alternate model, which combined both air and electric on the same unit were proposed and accepted by Fire Rescue as they would be more efficient to use and maintain. This change includes an upgrade to the newer model and relocation of all structural, air and electric services. 2) As per the West change proposal request, additional contract time will be determined at a later date. CPR#17 De-Con Shower Fixture Change $ 1,203.48 The followinq issues require this change order. 1) The decontamination shower was originally designed with all plumbing embedded in the concrete block wall. As the structural CMU wall was being constructed, it was noticed that the wall for the shower fixture was filled solid with concrete. The shower fixture and plumbing lines could have been wall-mounted, however this was not an aesthetic or easy to maintain option. This change provides a wall mounted shower fixture with plumbing lines and shower controls in a single enclosed unit. 2) As per the West change proposal request, additional contract time will be determined at a later date. CPR#18 Steel Plates to Stabilize Stairwell Block Wall $ 7,903.69 The following issues require this change order: 1) At the bottom of the stairs from the mezzanine to the apparatus bay, the stairwell is enclosed by a fire rated CMU wall. The plans originally called for L-brackets at the top of the wall which would be welded to the steel beam above. This arrangement by itself would have been very difficult to install fire-blocking. An alternate design was proposed to replace the L-brackets with welded steel plates and concrete dry-packing to meet structural and fire-rated requirements. This proposal was discussed with the Architect and the Building Inspector and approved. 2) As per the West change proposal request, additional contract time will be determined at a later date. CPR#19 Structural Fix for Generator Deck $ 19,826.82 The following issues require this change order: 1) After the Generator package was delivered and installed, it was found that the weight of the generator, plus a full tank of fuel, would exceed the design rating of the generator deck. The Architect and structural engineers at CPH investigate several options and proposed a retro-fit of structural steel, bolted into the existing concreted. West provided temporary shoring until the retro-fit can be installed. CPH has provided signed and sealed drawings for the retro-fit, which are attached to this change order. All construction materials and installations shall be conformant with the attached CPH Design. 2) As per the West change proposal request, additional contract time will be determined at a later date. CPR#20 Change door function with additional hardware $ 6,846.66 The followinq issues require this change order: 1) The Door Schedule, provided in the original plans, were reviewed by the Fire Rescue Department and several modifications were requested. In addition to the-garage doors, there are two standard doors on the-ground level. The original plans and door schedule called for these doors to be Panic Bar operated from the inside with No Reentry from the outside when closed. The Fire Rescue asked that these two doors be changed to add a key operable handle on the outside to allow entry, via key only, from the outside. This would allow Fire Rescue personnel access to the apparatus bay without having to-go upstairs to enter the building and then back down stairs to the bay. Also, two doors at the top of the stairwell from the Admin area down to the Apparatus Bay were also originally scheduled for Panic Bar operation with no reentry from the stair well. Fire Rescue requested these also be refitted with key operated handles to allow for re-entry to the building from the Apparatus Bay to the Admin area of the building. 2) The lock hardware and lock cores for all doors were not specified to the County's current standard, Best CoreMaxTM. This was corrected during the submittal review, but represents an additional charge to meet the current specification. 3) As per the West change proposal request, additional contract time will be determined at a later date. CPR#21 Revision to Irrigation System $ 9,357.47 The following issues require this change order: 1) The original bid plans assumed that water service to the building would come from the US-1 side. FKAA required that all water service come from the La Fitte side of the building. The Fire Station requires three (3) water service connections (and 3 meters). The site plan was revised for the domestic water and fire flow service connections and only required re-routing the mains from US- 1 to LaFitte. The connections to the building did not have to move. However the Irrigation plans were not revised until May 2020. The revised connection of the irrigation supply line required "flipping"the supply line size and connection from US-1 to LaFitte and some minor re-design of the irrigation layout. Also, the size specified for the irrigation meter was only 518 inch and a 1.0 inch connection was needed to meet flow requirements.. However, by May 2020, the parking lot was under construction and the sub-grade was installed prior to trenching for the irrigation lines. This required the paving contractor to have to stop and re-mobilize to fix the subgrade after the revised irrigation line was installed.. Additional work was required of the plumbing sub, the irrigation sub and the paving/site work sub. 2) As per the West change proposal request, additional contract time will be determined at a later date. CPR#22 Add Circuit for 61h Overhead Door Motor $ 1,334.37 The followinq issues require this change order: 1) The original Architectural and Structural plans show 3 pairs of-garage doors (6 doors total) and 6 total-gara-ge door openers along with structural attachment points. The Electrical plans show only 5 electrical circuits for the 6-gara-ge door openers. There were no inquiries prior to bid regarding the discrepancy. The breaker panel has sufficient spare breaker space to accommodate the added circuit. Additional labor and materials are required to add the missinq circuit. 2) As per the West change proposal request, additional contract time will be determined at a later date. CPR#23 Relocate the termination of the new IT Conduits $ 1,918.76 The following issues require this change order: 1) The original plans showed the IT fiber service cables coming from the US-1 side of the project site at a location near the north side of the building next to the Apparatus Bay doors. Underground conduits for this service were shown entering the building and passing through the apparatus bay and up through the floor to the IT room. These plans also showed the electric power service for the building coming from the LaFitte side of the project site to the transformer and then to the electrical room. After service was negotiated with Keys Energy Service it was determine that electrical service would have to come from the US-1 side and require a new secondary pole. At that time the County IT department agreed with the network service providers to use that secondary pole and new conduit for the IT fiber cables. The Keys Energy contractor provided the main conduit from US-1 to the building and pulled their fiber cable. The electrical sub to West provided the conduit to make the final connection to the IT room. This was additional labor and materials not on the original plans. 2) As per the West change proposal request, additional contract time will be determined at a later date. CPR#24 Relocate Domestic Water Booster Pump Power $ 573.24 The following issues require this change order: 1) The original plans showed the domestic water booster pump located outside the building near the entrance of the main service line. Prior to installation, the outside location was determined to be a maintenance problem. An alternate location, on the compressor platform next to the mezzanine, was selected. This new location was approved by the Architect/Engineer of Record. This required a minor relocation of conduit and electrical circuits. 2) As per the West change proposal request, additional contract time will be determined at a later date. CPR#25 Tile Corner in Lieu of Bullnose Tile $ 278.03 The following issues require this change order: 1) The ceramic wall tile specified for the kitchen and bath areas, and proposed by the Contractor, did not have a matching bullnose tile as specified in the original plans for terminating finish tile at door and wall edges and around windows. The Contractor recommended, and the Architect approved, the use of a color matched vinyl edge-guard to provide a finished edge at required locations. This change order is for the cost of materials only as installation was not an additional expense. 2) As per the West change proposal request, additional contract time will be determined at a later date. CPR#26 Upgrade Fuel Dispensing Hose to 100ft. $ 2,223.68 The following issues require this change order: 1. This is a County requested proposal to upgrade the fuel dispensing system on the Generator fuel tank from the original specified 60 feet of hose with reel to 100 feet of hose plus (a larger) reel. The fuel dispensing system was designed to allow fuelinq of Fire Rescue vehicles from the Generator fuel tank in times of emergency. The originally specified 60-foot hose would only reach one side of a vehicle parked in the closest spot available. The 100-foot hose will enable fuelinq of vehicles with fuel tanks on either side. 2. As per the West change proposal request, additional time to the contract will be determined at a later date. CPRs #5, 21, and 22 Resulted from A/E errors but staff does not recommend pressing and E&O claim — the reasons are contained below CPR#5 Increased wall thickness of beam $ 2,568.95 CPR#21 Revision to Irrigation System $ 9,357.47 CPR#22 Add Circuit for 61h Overhead Door Motor $ 1,334.37 Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes ® No ❑ If Yes, explanation: CPR#5 - - The increase in beam wall thickness was added by the Architect upon review of the shop drawing submittal for structural steel. This increased the weight and cost of this beam. CPR#21 - - The bid set of plans did not include the correct location for all water service to the project site. CPR#22 - - The bid set of plans included only 5 circuits for the 6 garage door openers and did not include a 6 dedicated circuit. • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ® No ❑ If no, explanation of why: • Change Order is correcting an error or omission in design document. Yes ®No ❑ Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: CPR#5 -- The Architect caught the error in beam wall thickness during shop drawing submittal review and prior to fabrication and construction, resulting in only an increase in materials cost. CPR#21 - - Although the bid set of plans showed an incorrect location for water service, there was ample time for revisions to avoid the re-work required to put in the irrigation after the parking lot subgrade had been installed. This is poor management by the Contractor and was not the fault of the Architect. CPR#22 -- The 6th circuit for the 6th garage door opener was clearly omitted from the plans. However, it is not clear that the electrical sub would have only bid 5 circuits when it was easy to see that 6 garage doors needed to be functional. The omission should not have resulted in an increased price. CPRs #7, 10, 11, and 19 Resulted from A/E errors but staff will pursue E&O claim — the reasons are contained below CPR#7 Tower Dimensions Discrepancy $ 2,780.25 CPR#10 Added Column to Mezzanine $ 1,529.69 CPR#11 Decking for Canopies over Apparatus Bay Doors $ 33,266.83 CPR#19 Structural Fix for Generator Deck $ 19,826.82 Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes ® No ❑ If Yes, explanation: CPR#7 - - The plans provided to all bidders contained a discrepancy in the dimensions shown on the architectural plans (Sheet A1.0) versus the dimensions on the Structural Plans (Sheet S2.0) regarding the tower walls and elevations for the northeast corner of the building — at the main entrance. The original Structural details also did not provide clarity. RFI#26 addressed this discrepancy, however the response from the Architect(CPH) was insufficient to resolve all dimensions. The forms for the beams in this area were sized based on the structural plans, however these dimensions were 2 feet shorter than the dimensions on the architectural plans. Since the discrepancy only affected the projection of one short wall at the tower/corner, the contractor made the adjustment and increased the projection by 2 feet, including adjusting the reinforcing steel. No additional materials were required. This change order involved labor only. CPR#10 - - Regarding the excessive deflection in the mezzanine beam, the Architect reviewed and approved the Contractor's shop drawings, including the location of field welds. Under load the installed beam was found to be deflecting excessively. The Architect recommended a new column to add support and provided revised structural plans. CPR#11 --Because the original design was incomplete, additional materials and work was required to properly install the framing, roofing and soffit materials for these canopies. CPR#19 - - The West-proposed generator package was based on the original basis of design and specifications. The original design was apparently based on only one generator package example weight—not the generator proposed by West(which was listed as the basis of design). • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ® No ❑ If no, explanation of why: • Change Order is correcting an error or omission in design document. Yes ®No ❑ Should a claim under the applicable professional liability policy be made? Yes ® No ❑ Explain: CPR#7 - -As described above, there was a clear discrepancy in the plans between the architectural and structural sheets. This discrepancy was exacerbated by conflicting information contained in supporting structural details. The contractor used the structural plans and details to form the building beams and floors. This discrepancy was not discovered until a late stage in the project, after the structural beams had been formed (but not poured). The wall construction in this area was being planned and the dimensions did not match. CPR#10 - - Regarding the excessive deflection in the mezzanine beam, the Architect reviewed and approved the Contractor's shop drawings, including the location of field welds at an intermediate column. CPR#11 -- The original design was incomplete and not conformant with applicable building codes CPR# 19 -- The design load of the original generator deck did not meet the actual weight of one of the commercially available generator packages that were listed in the plans and specifications as the basis of design. The retro-fit and repair costs of this change order will greatly exceed the cost of a minor increase in concrete and reinforcing steel that would have been needed if the original design had been sufficient for the weight of all possible generators specified for this project. The retrofit itself and the cost of the repairs do not add value to the project. CPRs # 8 & 18 Resulted from Scope items included in the original bid but for which staff requested changes CPR#8 IT System Furnish &Install $ 13,822.90 CPR#18 Steel Plates to Stabilize Stairwell Block Wall $ 7,903.69 Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes ® No ❑ If Yes, explanation: CPR#8 -- The original plans did not include conduits and cabling for network and telephone systems. After award, the County worked with the IT Department and Fire Rescue to locate required data and telephone jacks. The Contractor was asked to provide a proposal to furnish and install these IT components. CPR# 18 - - The design was determined to be difficult to construct and meet all requirements. The proposed change will meet all structural and fire rating requirements, while provided added value in the form of reduced long term maintenance • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ® No ❑ If no, explanation of why: . • Change Order is correcting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: CPRs # 12,15, 16, 17, 20, 23, 24, 25, & 26 are scope items not included in the original bid but for which staff requested changes CPR#12 Credit for Color Concrete $ (1,466.29) CPR#15 Lighting Fixture Color Change $ 2,160.25 CPR#16 Relocate Hose Reels-Combine to Air+Power $ 10,244.69 CPR#17 De-Con Shower Fixture Change $ 1,203.48 CPR#20 Change door function with additional hardware $ 6,846.66 CPR#23 Relocate the termination of the new IT Conduits $ 1,918.76 CPR#24 Relocate Domestic Water Booster Pump Power $ 573.24 CPR#25 Tile Corner in Lieu of Bullnose Tile $ 278.03 CPR#26 Upgrade Fuel Dispensing Hose to 100ft. $ 2,223.68 Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes ❑ No If Yes, explanation: • Change Order was included in the original specifications. Yes ❑ No FJ If Yes, explanation of increase in price: • Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ® No ❑ If no, explanation of why: • Change Order is correcting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: CPR#20 -- The original plans and specifications included a Door Schedule and lock core specification but did not meet the most recent County standards for lock specifications. There is no evidence that the Architect was given the latest standards during design. CPR #23 - - The change in location from where to locate the IT Fiber Service cable was based on a County decision. CPR#24-- The new location of the booster pump improves long term maintenance and life cycle costs and therefore represents value added to the building.