FY2015 1st Amendment 10/21/2015 AMY NEAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER o
t_ \ MONROE COUNTY,FLORIDA
DATE: November 12, 2015
TO: Laura DeLoach-Hartle
Grants " �,,
FROM: Cheryl Robertson Executive Aide to the Clerk of Court& Comptroller !1 J lAt/€AD,cce�rS07 1
At the October 21, 2015 Board of County Commissioner's meeting the Board granted approval and authorized
execution// of the following items:
D6I�/ pproval of Fiscal Year 2016 contracts with Monroe Council of the Arts Corporation d/b/a Florida Keys
ouncil of the Arts and the Historic Florida Keys Foundation, Inc. for BOCC direct line-item funding.
D6 Approval of an amendment to the Edward Byrne Memorial Justice Assistance Grant Program Funds
i
Agreement with Samuel's House to extend the agreement period to November 30, 2015.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you have any questions,please
feel free to contact our office.
cc: County Attorney (electronic)
Finance(electronic)
File(electronic) ✓
P(ANA'S ulltoilK
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fox:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
•
AMENDMENT 1 TO EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
PROGRAM FUNDS AGREEMENT
WITH SAMUEL'S HOUSE, INC.
THIS AMENDMENT is made and entered into this 21st day of October, 2015,
between the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA,
hereinafter referred to as "COUNTY," and Samuel's House, Inc. hereinafter referred
to as "AGENCY".
WHEREAS, the Florida Department of Law Enforcement awarded a sub-
grant of the Edward Byrne Memorial Justice Assistance to the COUNTY to
implement the Court Mandated, Criminal/Substance Abuse Case Management, Drug
Test program; and
WHEREAS, the COUNTY and AGENCY entered into the Edward Byrne
Memorial Justice Assistance Grant Program Fund Agreement ("Agreement") on May
20, 2015 for the AGENCY to implement said services under the program; and
WHEREAS, there was a need to extend the agreement period to ensure the
successful completion of the program; and
WHEREAS,there was a grant adjustment submitted to Florida Department of
-- Law Enforcement on the Byrne JAG program to extend the grant period; and
WHEREAS, an amendment to the Agreement is needed to reflect the change
in the grant period as approved by the Florida Department of Law Enforcement;
NOW THEREFOR IN CONSIDERATION of the mutual promises and
covenants contained herein, it is agreed as follows:
1. Paragraph 1 of the Agreement shall be amended to reflect the new term of
Agreement from October 1, 2014 through November 30, 2015.
2. Attachment C of the agreement will be amended to add the grant adjustment
documents as described above.
3. In all other respects the Agreement dated May 206,2015 remains in full force
and effect.
In WITNESS WHEREOF each party hereto has caused this contract to be executed by
its duly authorized representative.
•
• L] BOARD OF COUNTY COMMISSIONERS
e '•$ •• AMY HEAVILIN, CLERK OF MONROE COUNTY, FLORIDA
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Samuel's ouse, Inc.
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Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Justice Assistance Grant-County-wide
Grant Adjustment Notice
Subgrantee: Monroe County Board of Commissioners
Project Title: COURT-MANDATED, CRMNL/SUBST. ABUSE, CASE MGMT, DRUG TST'G
Grant Number: 2015-JAGC-MONR-5-R3-243
Adjustment Number: 1
Nature of Adjustment: Grant Period Extension
To Subgrantee:
Pursuant to your request of 06/23/2015, the following change, amendment or adjustment in
the above grant project is approved subject to such conditions or limitations as may be set
forth below. Retain this Grant Adjustment Notice as part of official project records.
Electronically Signed By:
Date
06/30/2015 Petrina Herring
Authorized Official
Clayton H.Wilder
Administrator
OCJG Adjustment Memo:
The grant period is extended through November 30, 2015,
NOTE: Retain this grant Adjustment Notice as part of official project records.
Application Ref 2015-JAGC-2631
Contract 2015-JAGC-MONR-5-R3-243
Rule Reference 11 D-9.006 OCJG-020(rev.June 2012)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Adjustment Justification
Due to the late awarding process for this grant a time extension is required to complete all of the grant
activities.
By electronically submitting this adjustment, I hereby certify that I have reviewed the
changes and find them necessary for program activities. I am the signing authority or
have been delegated as such by the appropriate official. Information regarding the
signing authority is available for review.
Electronically Signed By:
06/232015 Danny L Ko/have
Date
Authorized Official or Designated Representative
Application Ref# 2015-JAGC-2631
Contract 2015-JAGC-MONR-5-R3-243
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Section 2: Project Overview
General Project Information
Project Title: COURT-MANDATED, CRMNL/SUBST. ABUSE, CASE MGMT, DRUG
TSTG
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2014 End Date: 11/30/2015
Problem Identification
The National Institute of Justice reports"Substance use and abuse have been consistently
reported as major contributing factors in the increasing population of women offenders. A majority
of women offenders have a history of drug use and drug-related offenses
(http://www.nij.gov/topics/drugs/markets/adam/staton-paper.pdf)". And, the results from the 2012
SAMHSA"National Survey on Drug Use and Health: Summary of National Findings"reports: A
new national study shows that the rate of substance dependence or abuse for females was 35.7
percent out of 67,500 people studied in 2012.
(http://hwvw.samhsa.gov/data/nsduh/2012summnatfnddettables/nationalf ndings/nsduhresults201
2.htm#ch7.1.3)
Overall Problem: "Up to 63% of women entering The Mary Spottswood Women's Center(MSWC),
a division of Samuel's House, Inc., have reported that using drugs continues to be a major
problem to them." Many of these women have committed crimes and had at least one period of
incarceration. Those that have not, still harm themselves, their families and the community
through their addictive behaviors. Just as with the national statistics above, Samuel's House sees
a consistent increase in drug abuse as well as its relationship to crime, life skills and poor
relationships.
Samuel's House has long been committed to reducing and eliminating drug usage in the
Monroe County community, starting within its own campus. A strong program of prevention and
education will be established and strictly enforced for the BYRNE funded clients throughout its
residential facilities. The Court Mandated Criminal/Substance Abuse Case Manager will assist
women with the psychological and physical issues related to their involvement in the judicial
system and substance abuse. Programs such as ANNA are required as well as random drug-
testing of clients. Women are informed of shelter regulations which are clear regarding testing and
the women sign that they understand the rules and the consequences involved if they test positive
for the use of illegal drugs while in our programs. The agency has proven that the use of random
testing is effective in prevention.
Problem Significance: There is a confirmed prevalence of, and increase in, substance abuse
among Samuel's House clients. Agency statistics in 2013 indicated that the majority of the general
population of women living at Samuel's House is dealing with substance abuse. And, the vast
majority of court mandated women assisted by Samuel's House in 2013 reported having drug and
alcohol addictions.
Women-in-crisis, many accompanied by their children from birth-18 years of age, arrive at MSWC
daily seeking a place of safety, shelter and services. The majority of clients are drug-addicted or
alcohol-addicted and/or co-occurring disorders. In 2013, 50 out of 106 unduplicated clients had
substance abuse and/or co-occurring disorders. Twenty (20)clients were in jail prior to MSWC
and eleven (11)were in a Substance Abuse or Detox Center prior to Samuel's House.
Approximately seven years ago, The Mary Spottswood Women's Center began receiving women
who were directed either verbally, or by written order, from Monroe County judges to stay at
Samuel?s House for up to 90 days instead of being sentenced to the Monroe County Detention
Center. In 2013, 20 women were sent to Samuel?s House in
Application Ref# 2015-JAGC-2631 Section#2 Page 1 of 4
Contract 2015-JAGC-MONR-5-R3-243
Rule Reference 1 ID-9 006 OCJG-005(rev.October 2005)
•
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Section 2: Project Overview
lieu of jail. Other women are referred to Samuel?s House from family and drug courts as well as
probation officers, so that reunification with their children can be accomplished under supervision.
Samuel's House is recognized for its vast experience in serving women with substance abuse
issues and criminal backgrounds. In addition, Samuel's House is licensed for intervention
programs under Chapter 397 of Florida Statutes to provide substance abuse service for adults,
case management and general intervention.
Those negatively affected by the described problem include the increasing number of women who
come to Samuel's House through probation,jail, the judicial system or court-mandated. Because
of their criminal backgrounds and drug/alcohol addictions, many of the women coming for shelter
are not only homeless but also, unemployed, ill and have either committed crimes or had crimes
committed against them. Not only is receiving intensive Case Management and staying drug and
alcohol free necessary for remaining sheltered at Samuel?s House, these are critical steps toward
self-sufficiency for a woman and her family. Samuel's House has proven that random drug testing
is an effective tool for encouraging a woman to remain sober and drug-free while participating in
Case Management.
Project Summary (Scope of Work)
With Byrne funding of$18,000, Samuel's House, Inc. will provide a new part-time position of a
Court Mandated Criminal/Substance Abuse Case Manager designated to work solely and
exclusively with BYRNE Clients. BYRNE clients include clients that are referred from the judicial
system, recently released from jail or prison and/or referred from probation officers as a condition
of their client?s release. This position will be advertised in the local newspaper and will be filled
after resumes have been collected and interviews conducted with the most eligible applicants.
The Mary Spottswood Women's Center(MSWC), a division of Samuel's House, Inc. is our 90-day
emergency shelter program. Kathy's Hope (KH), a 16 efficiency permanent housing program is
designed for clients that have successfully completed their 90 day stay at MSWC and still need
structure and Case Management. Casa De Meredith (CdM),which has 2 efficiency apartments
and 7 two bedroom apartments is another division of Samuel's House and provides permanent
housing to clients that have children and intact families. All BYRNE funded clients of Samuel's
House, Inc. will be drug tested upon intake, within every 72 hours and randomly thereafter and
receive case management services throughout their stay in our programs.
Case Management-
The Court Mandated Criminal/Substance Abuse Case Manager will be on-site to include: design
and implement all activities/programming, perform client intake and assessment, administer
drug/alcohol tests, refer clients to services, monitor client progress, resolve conflict, assist clients
with development of individualized Plan of Action and maintain contact with judicial offices,
Monroe County Sheriffs Office, Key West Police Department and probation officers on behalf of
the client. The Court Mandated Criminal/Substance Abuse Case Manager will assist in
preparation of resume,job search and interview skills, permanent housing search, acquiring
documentation, locating childcare and mental, as well as, physical health care. BYRNE funding
will provide a Court Mandated Criminal/Substance Abuse Case Manager to provide
management to at least 20 women who are referred from the court system, recently released from
jail or prison and/or referred from probation officers.
Court ordered with chronic addictions are staying sober for three reasons, their sobriety,
Application Ref# 2015-JAGC-2631 Section#2 Page 2 of 4
Contract 2015-JAGC-MONR-5-R3-243
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
the ability to stay in a safe-housing facility and most importantly, not to return to jail and/or prison.
Those that are court ordered will be violated and they risk being returned to jail or prison.
Samuel's House utilizes the"crimesolutions.goV'website to accomplish the objectives of this
prevention program.
Provision of Services: Services will be provided by the Court Mandated Criminal/Substance
Abuse Case Manager of Samuel's House. Because of its Intervention license, clients will not only
benefit from drug prevention services, but also Case Management, and general intervention and
educational services as well.
Other Participating Agencies: Samuel's House partners with, and has clients referred from, the
Monroe County Sheriffs Office, Key West Police Department, probation officers,judicial system,
and behavioral health and other organizations throughout Monroe County.
Application Ref# 2015-JAGC-2631 Section#2 Page 3 of 4
Contract 2015-JAGC-MONR-5-R3-243
Rule Reference 110.9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section 2: Project Overview
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of$500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount of$500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive(1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and(2) $25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer"yes"or"no"to Part 2, below.
Answer: No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee)through periodic reports
filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934(15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was"no,"answer N/A.
Answer: N/A
Question: Do the Subrecipient and Implementing agencies understand that this is a cost-
reimbursement agreement for satisfactory performance of eligible activities?
Requests for reimbursement may be submitted quarterly or monthly as designated in
the Financial Section of the agreement. Requests for reimbursement will be
processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for deliverables
as specified in the agreement.
Answer: Yes
Application Ref# 2015-JAGC-2631 Section#2 Page 4 of 4
Contrail 2015-JAGC-MONR-5-R3-243
Rule Reference 11D-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
Section 4: Financial
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $18,000.00 $0.00 $18,000.00
Expenses $0.00 $0.00 $0.00
-Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
--Totals-- $18,000.00 $0.00 $18,000.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income(PGI) ? No
Application Ref# 2015-JAGC-2631 Section#4 Page 1 of 3
Contract 2015-JAGC-MONR-5-R3-243
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Section 4: Financial (cont.)
Budget Narrative:
Budget Category: Contractual Services
The Court Mandated Criminal/Substance Abuse Case Manager will provide approximately 1,000
hours of supportive case management services, including substance abuse counseling, drug
recovery support services to at least 20 clients that are referred from the court system, recently
released from jail or prison and/or referred from probation officers as a condition of their client?s
release
Unit: 1 Service hour
Unit Cost: $18.00
Unit Cost Budget: 1,000 units of Court Mandated Criminal/Substance Abuse Case Management
@$18.00 per unit
Unit Cost Calculation: $18.00 x 1,000 =$18,000
TOTAL PROJECT BUDGET: $18,000
This Budget is from March 1, 2015 to September 30, 2015
Monroe County will enter into an agreement with Samuel's House to provide all services.
Application Ref# 2015-JAGC-2631 Section#4 Page 2 of 3
Contract 2015-JAGC-MOLAR-5-R3-243
Rule Reference I1D-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Section 4: Financial
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: No
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: N/A
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: Budget Category: Contractual Services
The basis for the unit cost is the salary for the Court Mandated Criminal/Substance
Abuse Case Manager. The Case Manager will perform supportive case management
services including substance abuse counseling, education , recovery support services
and drug testing services.
The Court Mandated Criminal/Substance Abuse Case Manager will spend 100% of
his/her time with clients that are referred from the court system, recently released
from jail or prison and/or referred from probation officers as a condition of their clients
release.
Salary = $18,000
Travel =0
Equipment=0
Supplies= 0
TOTAL BUDGET=$18,000
TOTAL UNITS = 1,000
Unit Cost established March 1, 2015.
This Budget is from May 1, 2015 to November 30, 2015
Application Ref# 2015-JAGC-2631 Section#4 Page 3 of 3
Contract 2015-JAGC-MONR-5-R3-243
Rule Reference 110-9.006 OCJG-005(rev.October 2005)