09/01/2009 to 08/31/2010 09/16/2009
DANNf~ L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
October 7, 2009
TO:
Lisa Tennyson
Grants Management
.~~
~
FROM:
Isabel C. DeSantis, D. C.
At the BOCC meeting held on September 16, 2009, the Board approved the following
items:
Certificate of Acceptance of Subgrant Award for the Monroe County Jail Incarceration
Program, using funds provided under the Residential Substance Abuse Treatment Grant, for the
period from September 1, 2009 through August 31, 2010, Award Number:
201 O-RSA T -MONR-l- W9-005.
Residential Substance Abuse Treatment Funds Agreement with The Care Center for
Mental Hea.lth for the Monroe County Jail Incarceration Program, using funds provided under the
Residential Substance Abuse Treatment Grant, for the period from September 1, 2009 through
August 31,2010.
Certificate of Acceptance of Subgrant Award for the Monroe County Jail Offender
Reentry Employment Readiness Program, using funds provided under the FDLE Recovery Act
Edward Byrne Memorial Justice Assistance Grant program, for the period from October I, 2009
through September 30,2010, Award Number: 2010-ARRC-MONR-4-W7-012.
Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Funds
Agreement with The Care Center for Mental Health for the Offender Re-entry Employment
Readiness Program, using funds provided under the Recovery Act Edward Byrne Memorial
Justice Assistance Grant program, for the period from October I, 2009 through September 30,
2010
Enclosed are duplicate originals of the above-mentioned for your handling. Should you
have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance /
File v
.' ,
RESIDENTIAL SUBSTANCE ABUSE TREATMENT FUNDS AGREEMENT
THIS AGREEMENT is made and entered into this 16th day of September, 2009,
by and between MONROE COUNTY, a political subdivision of the State of Florida,
whose address is 1100 Simonton Street, Key West, FL 33040, hereinafter referred to
as "COUNTY," and The Care Center for Mental Health, hereinafter referred to as
"AGENCY."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub-
grant of Residential Substance Abuse Treatment Funds to the COUNTY to implement a
program that provides residential substance abuse treatment services to offenders held
in local correctional facil'ities who have at least six months and no more than twelve
months of their sentence left to serve; and
WHEREAS, the County is in need of an implementing agency to provide said
services under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Residential Substance
Abuse Treatment Funds to the AGENCY in accordance with the COUNTY'S application
for the Residential Substance Abuse Treatment Funds.
NOW THEREFORE, in consideration of the mutual understandings and
agreements set forth herein, the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from September 1, 2009 through
August 31, 2010, the date of the signature by the parties notwithstanding, unless earlier
terminated as provided herein.
2. SERVICES - The AGENCY will provide services as outlined in the
COUNTY'S Residential Substance Abuse Treatment Sub-grant Award, attached and
made a part hereof.
3. FUNDS - The total project budget to be expended by the AGENCY in
performance of the services set forth in Section 2 of this agreement shall be the total
sum of $66,667.00. The total sum represents federal grant/state sub-grant support in
the amount of $50,000.00 and local matching funds in the amount of $16,667.00, which
amount shall be provided by the county through the gra;ntmatching funds account. All
funds shall be distributed and expended in accordance with the Project Budget
Narrative submitted as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "State of Florida Office of Criminal Justice Grants Florida
Department of Law Enforcement Sub-grant Award Certificate and Application" and all
laws, rules and regulations relating thereto are incorporated by reference, (Attachment
C).
. .
5. IMPLEMENTING AGENCY BOUND - The AGENCY is an implementing
agency under the COUNTY'S Residential Substance Abuse Treatment Program, and
shall be bound by all the provisions of the documents incorporated by reference in
Section 4 of this Agreement. Additionally, the AGENCY shall be bound by all laws,
rules, and regulations relating to the COUNTY'S performance under the Florida
Department of Law Enforcement Residential Substance Abuse Treatment Grant
Program.
6. BilliNG AND PAYMENT
(a) The AGENCY shall render to the COUNTY, at the close of each calendar
month, an itemized invoice properly dated, describing the services rendered, the cost of
the services, and all other information required by the Program Director. The original
invoice shall be sent to:
Grants Administrator
11 00 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within
thirty (30) days of receipt of the correct and proper invoice submitted by the AGENCY.
7. TERMINATION - This Agreement may be terminated by either party at
any time, with or without cause, upon not less than thirty (30) days written notice
delivered to the other party. The COUNTY shall not be obligated to pay for any
services provided by the AGENCY after the AGENCY has received notice of
termination. In the event there are any unused Residential Substance Abuse
Treatment Funds, the AGENCY shall promptly refund those funds to the COUNTY or
otherwise use such funds as the COUNTY directs.
8. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain
appropriate financial records which shall be open to the public at reasonable times and
under reasonable conditions for inspection and examination and which comply with the
Agreement incorporated in Section 4 of this Agreement.
9. AUDIT - The AGENCY shall submit to the COUNTY an audit report
covering the term of this Agreement, within one-hundred twenty (120) days following
the Agreement's lapse or early termination and shall also comply with all provisions of
the Agreement incorporated in Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered United States mail, with return
receipt requested, and sent to:
FOR COUNTY:
Grants Administrator
1100 Simonton Street
Key West, Fl 33040
FOR PROVIDER:
Jamie Pipher
Guidance Clinic/Care Center
1205 Fourth Street
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
11. UNAVAILABiliTY OF FUNDS - If the COUNTY shall learn that funding
from the Florida Department of law Enforcement cannot be obtained or cannot be
continued at a level sufficient to allow for the services specified herein, this Agreement
may then be terminated immediately, at the option of the COUNTY, by written notice of
termination delivered in person or by mail to the AGENCY at its address specified
above. The COUNTY shall not be obligated to pay for any services provided by the
AGENCY after the AGENCY has received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS -In providing all
services pursuant to this Agreement, the AGENCY shall abide by all statutes,
ordinances, rules, and regulations pertaining to, or regulating the provision of, such
services, including those now in effect and hereafter adopted, and particularly Article 1,
Section 3 of the Constitution of the State of Florida and Article 1 of the United States
Constitution, which provide that no revenue of the state or any political subdivision shall
be utilized, directly or indirectly, in aid of any church, sect or religious denomination or
in aid of any sectarian institution. Any violation of said statutes, ordinances, rules, or
regulations shall constitute a material breach of this Agreement immediately upon
delivery of written notice of termination to the AGENCY. If the AGENCY receives notice
of material breach, it will have thirty days in order to cure the material breach of the
contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this
Agreement shall assign this Agreement or any interest under this Agreement, or
subcontract any of its obligations under this Agreement, without the written consent of
the other.
14. EMPLOYEE STATUS - The AGENCY is an independent contractor.
Persons employed by the AGENCY in the performance of services and functions
pursuant to this Agreement shall have no claim to pension, worker's compensation,
unemployment compensation, civil service or other employee rights or privileges
granted to the COUNTY'S officers and employees either by operation of law or by the
COUNTY.
15. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify,
and defend the COUNTY, its commissioners, officers, employees, and agents against
any and all claims, losses, damages, or lawsuits for damages, arising from, allegedly
arising from, or related to the provision of services hereunder by the AGENCY.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter hereof as well as any
previous agreements presently in effect between the parties relating to the subject
matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of
this Agreement shall be valid only when expressed in writing and duly signed by the
parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their
names to be affixed hereto by the proper officers thereof for the purposes herein
expressed at Monroe County, Florida, on the day and year first written above.
(SEAL)
ATTEST: DANNY l. KOLHAGE, Clerk
ByMa1;J,:!D{f l~
Deputy Clerk
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BOARD OF COUNTY
COMMISSIONERS
~. . MONROE C~TY, FLO!IQ.A
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Mayor/Chairman
Title: ~~~ ~~ \\ ~
MONROE COUNTY ATTORNE'{
"l.?PR~VED,., AS TO FORM: .
(" .~ 1...$( 4. f \tu., l, {J~ -t/-o & tf!7 /11 J IJ
CHRISTINE M. LIMBERT4BAAROWS
ASSISTA~T C~UNTY ATTORNEY
Date y\l;~ I ril
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ATTACHMENT A
EXPENSE REIMBURSEMENT REQUIREMENTS
This document is intended to provide basic guidelines to Human Service Organizations,
county travelers, and contractual parties who have reimbursable expenses associated with
Monroe County business. These guidelines, as they relate to travel, are from Florida Statute
112.061.
A cover letter summarizing the major line items on the reimbursable expense request needs
to also contain a notarized certified statement such as:
"I certify that the attached expenses are accurate and in agreement with the records
of this organization. Furthermore, these expenses are in compliance with this organization's
contract with the Monroe County Board of County Commissioners."
Invoices should be billed to the contracting agency. Third party payments will not be
considered for reimbursement. Remember, the expense should be paid prior to requesting a
reimbursement.
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the
contract. -rhis document should not be considered all-inclusive. The Clerk's Finance
Department reserves the right to review reimbursement requests on an individual basis.
Any questions regarding these guidelines should be directed to 305-292-3534.
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Inter-company allocations are not
considered reimbursable expenditures unless appropriate payroll journals for the charging
department are attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is
needed. If a Payroll Journal is provided, it should include: dates, employee name, salary or
hourly rate, total hours worked, withholding information and payroll taxes, check number
and check amount. If a Payroll Journal is not provided, the following information must be
provided: check amount, check number, date, payee, support for applicable payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they relate to the County contract is required for
reimbursernent. For overnight or express deliveries, the vendor invoice must be included.
Rents, Leases, etc.
A copy of the rental or lease agreement is required. Deposits and advance payments are
not allowable expenses.
Reproductions, Copies, etc.
A log of copy expenses as they relate to the County contract is required for reimbursement.
The log must define the date, number of copies made, source document, purpose, and
recipient. ,A reasonable fee for copy expenses will be allowable. For vendor services, the
vendor inVI:>ice and a sample of the finished product are required.
Supplies, Services, etc.
For supplies or services ordered, a vendor invoice is required.
Telefax, Fax, etc.
A fax log is required. The log must define the sender, the intended recipient, the date, the
number called, and the reason for sending the fax.
Telephone Expenses
A user log of pertinent information must be remitted including: the party called, the caller,
the telephone number, the date, and the purpose of the call.
Travel Expenses
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of
Travel Expenses. Travel must be submitted in accordance with Florida Statute 112.061.
Credit card statements are not acceptable documentation for reimbursement. If attending a
conference or meeting a copy of the agenda is needed. Airfare reimbursement requires the
original passenger receipt portion of the airline ticket. A travel itinerary is appreciated to
facilitate the audit trail. Auto rental reimbursement requires the vendor invoice. Fuel
purchases should be documented with paid receipts. Taxis are not reimbursed if taken to
arrive at a departure point: for example, taking a taxi from one's residence to the airport for
a business trip is not reimbursable. Parking is considered a reimbursable travel expense at
the destination. Airport parking during a business trip is not.
A detailed list of charges is required on the lodging invoice. Balance due must be zero.
Room must be registered and paid for by traveler. The County will only reimburse the
actual room and related bed tax. Room service, movies, and personal telephone calls are
not allowable expenses.
Meal reimbursement shall be at the rates established by ARTICLE XXVI, TRAVEL, PER DIEM,
MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. Meal guidelines
state that travel must begin prior to 6 a.m. for breakfast reimbursement, before noon and
end after 2 p.m. for lunch reimbursement, and before 6 p.m. and end after 8 p.m. for dinner
reimbursement.
Mileage reimbursement shall be at the rate established by ARTICLE XXVI, TRAVEL, PER
DIEM, MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. An
odometer reading must be included on the state travel voucher for vicinity travel. Mileage is
not allowed from a residence or office to a point of departure. For example, driving from
one's home to the airport for a business trip is not a reimbursable expense.
Non-allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay expenditures
(unless specifically included in the co ntract), contributions, depreciation expenses (unless
specifically included in the contract), entertainment expenses, fundraising, non -sufficient
check charges, penalties and fines.
ATTACHMENT B
ORGANIZATION
LEITERHEAD
Monroe (:ounty Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the expenses for (Organization name) for the time
period of to
Check # Payee Reason Amount
101 Company A Rent $ X/XXX.XX
10;2 Company B Utilities XXX. XX
104 Employee A P/R ending 05/14/01 XXX. XX
105 Employee B P/R ending OS/28/01 XXX I XX
(A) Total $ X.XXX.XX
(6) Total prior payments $ X,XXX.XX
(C) Total requested and paid (A + B) $ X,XXX.XX
(D) Total contract amount $ X,XXX.XX
Balance of contract CD-C) $ X.XXX.XX
I certify that the above checks have been submitted to the vendors as noted and
that the expenses are accurate and in agreement with the records of this
organization. Furthermore, these expenses are in compliance with this
organization's contract with the Monroe County Board of County Commissioners and
will not be submitted for reimbursement to any other funding source.
Executive Director
Attachments (supporting documentation)
Sworn to and subscribed before me this _ day of
by who is personally known to me.
20_
Notary Public
Notary Stamp
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a publiC entity, may not submit
a bid on a contract with a publiC entity for the construction or repair of a
public building or publiC work, may not submit bids on leases of real property
to public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity,
and may not transact business with any publiC entity in excess of the
threshold amount provided in Section 287.017, for CATEGORY TWO for a
period of 36 months from the date of being placed on the convicted vendor
list. "
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY. FLORIDA
ETH
warrants that he/it has not employed, retained
ise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee.
(signature)
Date: C'\. ~r CSl
STATE OF ~l~l cl~
COUNTY OF M~(~e--
,
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
.,..j~l e..... -r~ Q \ f W who, after first being sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on this 30 -n--day of
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NOTARY PUBLIC
My commission expires:
OMB - MCP FORM #4
..~~~~#O MARIANNE K. BENVENUTI
f.(~~.~ MY COMMISSION # 00617255
.~ EXPIRES December 29. 2010
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(407)398-0153 FloridaNotaryService.com
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Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Ai-!- J C
RECEIVED
JUN 0 1 2009
D1F!f Of
;;mMIH.Al. JU . CE GRANTS
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
Coun~: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040
Phone: 305-289-6039 Ext:
Fax: 305..872-9195
Email: boccdis 1 @monroecounty-fl.gov
Chief Financial Officer
Name: Danny Kolhage
Title: Clerk
Address: 500 Whitehead Street
City: Key West
State: FL Zip: 33040
Phone: 305-292-3550 Ext:
Fax: 305-295-3663
Email: dkolhage@monroe-clerk.com
Application Ref #
Contract
201 O..RSA T -56
-RSAT-MONR.. .. ..
Section #1 Page 1 of 2
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040
Phone: 305-289-6039 Ext:
Fax: 305-872-9195
Email: boccdis1 @monroecounty-fl.gov
City:
State:
Phone:
Fax:
Email:
Project Director
Name: Lisa Tennyson
Title: Grants Administrator
Address: 1100 Simonton Street
Room 2-213
Key West
FL
305- 292 -4444
Zip:
Ext:
33040
Tennyson-Lisa@monroecounty-fl.gov
Application Ref #
Contract
201Q-RSAT-56
-RSAT-MONR- --
Section #1 Page 2 of 2
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Project Information
Project Title: MONROE COUNTY JAIL INCARCERATION PROGRAtvl
Subgrant Recipient: Monroe COunty Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 9/1/2009 End Date: 8/31/2010
Problem Identification
South Florida, inclusive of Monroe County, is a mecca for illicit drug use, and has a much higher
than national drug abuse prevalence. South Florida is a designated "high density drug trafficking
area" and a leading cocaine importation center. According to the The Florida Department of
Children and Families in 2007 there were an estimated 1,153,325 adults in the state with
substance abuse problems.
Statistics from the Monroe County Sheriffs Office indicate that for the calendar year of 2007
there were 2,080 drug and alcohol-related arrests in the Keys (almost half of these violators had
prior DUls.) The Monroe County Detention Center has reported that 800/0 of those arrested in this
county have substance abuse problems. The Keys are a critical area due to the high percentage
of persons with substance abuse and mental health disorders, lack of affordable housing, high cost
of Jiving, and high homeless rates.
There is one key issue that defines the problem and need in our community. There are not
enough substance abuse treatment services in Monroe County to handle the demand. The RSA T
program at the County Jail is one of only two substance abuse treatment programs in the Keys
and the only program in the County to serve incarcerated adults. The other program, Keys To
Recovery, has only 12 treatment beds (for a total of 24 persons annuaJly) for the general
population.
The RSA T program provides drug treatment as welt as a host of support services such as
vocational training, anger management, financial education, mentoring, counseling and parenting
classes.
The program is valued highly by the local Drug Court Judges and the Monroe County Sheriff's
Office. This RSA T grant provides funding for 600/0 of the program costs; the Sheriff's Office
provides the other 400/0.
This program provides services to 150 offenders each year, has developed exceHent
relationships with the local Drug Court, mental health providers, and social service providers in the
community, and has proven to be effective. The recidivism rate for the genera' population at the
Monroe County Detention Center is approximately 70% re-incarceration within a year. The
recidivism rate for RSA T program participants is 270/0.
Project Summary
The Jail Incarceration Program is a substance abuse treatment program housed in the Monroe
County Detention Center. It began in 1997 and has provided substance abuse treatment for
approximately 1 ,200 inmates with an overall recidivism rate of twenty-seven percent compared to
seventy percent for the general population. It provides administrative and case management
services as mandated by Florida Administrative Code 1 Q-E 16.
Application Ref # 201 Q-RSA T..56
Contract -RSA T -1'J10NR- - -
Section #2 Page 1 of 4
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
This year the program will serve approximately 150 inmates. The inmates are housed
separately from the general population in Dorm Golf, which has 54 beds. Most clients are court
ordered by the Drug Court judges in Monroe County. The rest are volunteers who meet criteria for
drug/alcohol treatment and will be in the county jail a minimum of 182 days. The program has
established a positive reputation, working closely with judges, prosecutors and lawyers. DCF
audits for the past three years of have reported that this program meets or exceeds Best Practice
standards with 1000/0 compliance.
The CARF (Commission on Accreditation of Rehabilitative Facilities) accreditation process has
strengthened assessment and treatment. All participants have individualized, client-centered
treatment plans that are reviewed monthly and adjusted as needed. Continuing to prove helpful in
assessment is the Prochaska and Oi Clemente stages of change, implemented last year; as well
as the URICA, the Beck Depression Scale, and the Rosenberg Self Esteem inventory; treatment
plans are written accordingly.
An equity of access policy was adopted last year that makes admission polices welcoming to
individuals with co-occurring disorders, learning disabilities, illiteracy, and Spanish speaking
inmates. This allows access for all who might otherwise be denied. (There are two bi-lingual
counselors to serve the Hispanic population.)
For co-occurring clients, a Mental Health Status Assessment identifies impairments in
functioning. They are referred to a mental health counselor and the Prison Health Services
Psychiatrist, and participate in WRAP Class (WeUness and Recovery Action Plan), a structured
system for monitoring and reducing distressing symptoms through planned responses.
Treatment is a minimum of six months, with the possibility of lasting one year. Aftercare is six
months and is provided throughout the. Florida Keys by the Care Center for Mental Health and The
Guidance Clinic. Aftercare is given priority, and is not funded by RSA T. A support letter from the
Care Center is attached.
Random drug testing (urine analysis) is conducted weekly by the staff and positive tests result in
30 days in lock-up and a return to court. Test used are the MEDTOX 5 panel testing for
Amphetamine, benzos, cocaine, opiates, and THe. The program also has a relationship with the
local drug court to run tests on their machine if it is questionable.
The program staff has a strong background in substance abuse counseling and mental health
with appropriate certification. The program staff consists of 1 PT program directort2 FT
counselors, and a PT counselor. JoAnn Brancel, Project Director, has a SA is Social
Work/Criminology and is a Certified Mental Health Professional. The program director oversees
the counselors and ensures data collection on all inmates who have completed probation and
checks for any new arrests within the year after completion.
With the goal of having each RSA T participant attain self-sufficiency, the program includes both
substance abuse treatment and support services:
MORAL RECONA TION THERAPY (MRT)- Evidence-based systematic step-by-step treatment
strategy designed to enhance self-image and promote positive productive identity.
Application Ref #
Contract
201 Q-RSA T -56
-RSAT-MONR- --
Section #2 Page 2 of 4
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
DRUG EDUCATION - Inmates learn and explore chemical dependency and how it impacts their
lives, and the biopsychosocial nature of the disease.
CRIMINAL AND ADDICTIVE THINKING - This is a cognitive behavioral class which helps inmates
identify criminal and addictive thinking that keep them in behavior patterns that return them to jail.
RELAPSE PREVENTION - Presents identifying triggers, cravings, and high-risk situations that can
lead to relapse.
RATIONAL EMOTIVE THERAPY.. Clients learn the ABC method, A being the event, B being our
beliefs about the event, and C which leads to our reaction to the event.
STEP GROUP.. The core ideas of the first three steps of Alcoholics Anonymous and Narcotics
Anonymous.
COMMUNICATION SKILLS - Based on a program developed for prison populations called
Touchstones Discussion Project. Inmates discuss relevant topics that have pros and cons.
ART AND MUSIC THERAPY.. Inmates use creative sources of visual art and music to enhance
cognitive functioning.
JOB SKILLS.. Assessment of basic needs for education, job searches, resume writing, addressing
a fetony in an interview, completing employment applications, and basic budgeting.
RELATIONSHIP GROUP SKILLS.. This is a program from Hazelden Publishing, created for
inmates, that concentrates on understanding skills to maintain healthy relationships.
PARENTING.. An optional class that is recognized by the Dept. of Children and FamBies for those
who have case plans.
UNDERSTANDING GRIEF - An optional class on understanding how unresolved grief can
manifest itself in long-term depression, addiction, post-traumatic stress disorder, and ambivalence.
ANGER MANAGEMENT.. An optional class about the responsibifity for choices when angry.
INDIVIDUAL COUNSELING - At intake aU inmates are assigned a Primary Counselor, who follows
the inmate through the program. Counselors are responsible for progress notes and summaries for
the courts. The inmate's individual needs are assessed and monthly treatment plans are created to
accommodate them. The primary counselor makes referrals to medical, psychiatric services. GED
class, and literacy and is a liaison for release plans, including supportive housing, clothing
vouchers, food vouchers, bus tickets to return to their home towns, referrals to mental health
agencies for aftercare services, and connections to NA and AA meetings.
COMMUNITY SERVICE.. The detention center continues to operate a farm and petting zoo that
JIP clients help maintain. Another service to the community is their participation in the Department
of Juvenile Justice (DJJ) Jail Tour. JIP inmates tell their stories to juveniles
Application Ref #
Contract
2010-RSAT-56
-RSA T-f\t10NR- - -
Section #2 Page 3 of 4
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
recently brought into the system in hopes of preventing these young adults from following the
same path they have.
SOCIALIZATION.. A Hazelden program using Cognitive behavioral treatment to identify thought
processes that keep addicts stuck in destructive behavior.
CHARACTER CONFLICTS IN RECOVERY. Using the pamphlets from Hazelden including King
Baby and Barriers against Recovery this class explores the character conflicts that return addicts
to using.
WORK RELEASE PROGRAM- 200/0 of RSA T inmates participate in the Sheritrs Office Work
Release Program. After two months in the RSA T program, and clearance from Sheriff's Office,
RSA T inmates can participate in work release on the days they are not in group. The work release
program has been successful. One RSA T participant has worked his way up from work release to
Manager in a local McDonald's restaurant.
The program's objectives and outcomes include:
The number of inmates expected to complete the program is 100.
700/0 of the inmates served will complete an aftercare program.
970/0 of the inmates served in the program will remain drug free while participating.
700/0 of the inmates in the aftercare program will not test positive for drugs/alcohol.
750/0 of the inmates will not violate probation during aftercare.
700/0 of the inmates served will not return to jail during the first year after release.
Application Ref #
Contract
201 Q-RSA T -56
-RSA T -MONR- - -
Section #2 Page 4 of 4
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Performance Info:
Performance Reporting Frequency:
Quarterly
Federal Purpose Area: 0001 ... Residential Substance Abuse Treatment
State Purpose Area: 0001 ... Residential Substance Abuse Treatment
Activity Description
Activity: Cognitive Restructuring
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West t FL 33040
Activity Description
Activity: 12.Step
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West f FL 33040
Activity Description
Activity: Aftercare Services
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Addressees) :
Application Ref #
Contract
2010-RSA T-56
-RSAT-MONR- --
Section #3 Page 1 of 9
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Community Service
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Drug Testing
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Educational Programs
Target Group: Adult Males
Geographic Area: State of Fforida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 Cottage Road
Key West, FL 33040
Application Ref #
Contract
201 Q-RSA T .56
-RSA T .1V10NR- - -
Section #3 Page 2 of 9
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Activity Description
Activity: Job Placement
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address( es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Group Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address( es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Impulse/Anger Control
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West . FL 33040
Activity Description
Activity: Leadership Training
Target Group: Adutt Males
Geographic Area: State of Florida
Application Ref #
Contract
201 O-RSA T-56
-RSA T-1V10NR- - -
Section #3 Page 3 of 9
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Individual Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West I FL 33040
Activity Description
Activity: Mental Health Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Mentoring
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Application Ref #
Contract
2010-RSAT-56
-RSA T -fv10NR- - -
Section #3 Page 4 of 9
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Other Drug Treatment
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address{es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Pharmacotherapy
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Parenting Training
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address( es) :
Monroe County Detention Center
5525 Coffege Road
Key West, FL 33040
Apphcation Ref #
Contract
201 Q-RSA T -56
-RSA T -~J10NR- - -
Section #3 Page 5 of 9
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Activity Description
Activity: Work Activities
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Therapeutic Community
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Financial Management
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Objectives and Measures
Objective: 1 A - To report contractor and/or employed salary amounts prorated to include time
spent in RSA T.
Application Ref #
Contract
2010-RSAT.56
-RSAT-MONR- --
Section #3 Page 6 of 9
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Measure: Part 1
Report contractor and/or employed salary amounts prorated to include time spent in
RSA T during the grant period.
Goal: 66,667.00
Objective: 1 C - To report number of participants enrolled in the program (including drop-outs,
terminations or removals).
Measure: Part 1
Report the number of participants enrolled in the program (including drop-outs,
terminations or removals) during the grant period.
Goal: 150
Objective: 2A - To report number of days between program entry and exit for those completing
the RSA T program during the reporting period.
Measure: Part 1
How many days will there be between program entry and exit for those completing
the RSA T program during the grant period?
Goal: 182 Days
Objective: 28.- To report number of offenders to successfully complete the residential program
during the reporting period.
Measure: Part 1
How many participants will successfully complete the residential program during the
grant period?
Goal: 100
Objective: 3A - To report number of RSA T participants at end of reporting period.
Measure: Part 1
Report the number of RSA T participants at end of each reporting period.
Goal: 54
Objective: 38 - To report number of RSA T participants at beginning of reporting period.
Measure: Part 1
To report the number of RSA T participants at beginning of each reporting period.
Goal: 54
Objective: 4A.. To report number of RSA T participants who completed the program and passed
drug testing.
Application Ref #
Contract
201 O-RSA T-56
-RSA T-MONR- .. -
Section #3 Page 7 of 9
Application for Funding Assistance
Florida DepClrtment of Law Enforcement
Residential Substance Abuse Treatment
Measure: Part 1
Report the total number of RSA T participants who completed the program and
passed drug testing during the grant period.
Goal: 100
Objective: 48 - To report number of RSAT participants who completed the program and passed
drug testing during the reporting period.
Measure: Part 1
Report the number of RSA T participants who completed the program and passed
drug testing during each reporting period.
Goal: 25
Objective: SA - To report the number of RSAT participants.
Measure: Part 1
Report the number of RSA T participants during grant period.
Goal: 150
Objective: 58 - To report the number of residential program participants.
Measure: Part 1
Report the number of residential program participants.
Goal: 150
Objective: 6A - To report the total number of RSA T beds created as a result of the current
award.
Measure: Part 1
Report the total number of RSA T beds created as a result of the current award.
Goal: 54
Objective: 68 - To report the total number of RSA T beds.
Measure: Part 1
Report the total number of RSA T beds available.
Goal: 54
Objective: 78 - To report total number of beds in facility.
Measure: Part 1
Report total number of beds in facility.
Application Ref # 2010-RSAT-56
Contract -RSA T -~10NR- - -
Section #3 Page a of 9
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal: 54
Objective: 8A - To report total number of residential service days.
Measure: Part 1
Report the total number of residential service days.
Goal: 260
Objective: 88 - To report number of offenders to receive residential service (RSA T and non-
RSA T).
Measure: Part 1
Report number of individuals to receive residential service (RSA T and non-RSA T).
Goal: 150
Objective: 9A - To report the number of RSAT completions that remained drug-free during the
residential program.
Measure: Part 1
Report the number of RSA T completions that remained drug-free during the
residential program.
Goal: 90
Objective: 98 - To report the. number of residential program completions who remained drug
free.
Measure: Part 1
Report the number of residential program completions who remained drug free.
Goal: 90
Application Ref #
Contract
2010-RSA T-56
-RSAT-MONR- --
Section #3 Page 9 of 9
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Financial Info:
Financial Reporting Frequency for this Subgrant: Quarterly
Is the 5ubgrantee a state agency?: No
FLAIR I Vendor Number: 596000749
Budget:
Total
Budget Category Federal Match
Salaries and Benefits $0.00 $0.00
Contractual Services $50,000.00 $16,667.00
Expenses $0.00 $0.00
Operating Capital $0.00 $0.00
Outlay
I ndirect Costs $0.00 $0.00
.... Totals -- $50,000.00 $16,667.00
Percentage 74.9996 25.0003
Project Generated Income:
Will the project earn project generated income (PGI) ? No
$0.00
$66,667.00
$0.00
$0.00
$0.00
$66,667.00
1 00.0
Application Ref # 201 Q-RSA T -56
Contract -RSA T -I\,10NR- .. ..
Section #4 Page 1 of 3
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Sub-Category:
Salaries and Benefits:
Substance Abuse Counselor, approx. 1.85 FTE = $58,152.00
FICA @ 7.650/0 = $4,448.00
Health Insurance @ 249.24/month = $2,990.00
Sub-total Salaries: $65,590
Supplies:
Mad-tox drug tests: $400
lnk for printers: $ 300
Paper and Certificates for Classes: $177
Folders, Pencils, Erasers: $200
Sub-total Supplies: $1,077
Total = $ 66,667.00
Matching funds will come from the Monroe County Fine and Forfeiture Fund.
The Other Capital Outlay (CeO) threshold is $1,000.00
Indirect Costs are not included.
Services will be provided by the Care Center for Mental Health pursuant to a contract with Monroe
County; a copy wilt be provided.
Appl ication Ref #
Contract
201 Q-RSA T -56
-RSA T ."'10NR- - -
Section #4 Page 2 of 3
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Question: Are indirect costs included in the budget? If so, has a copy of the subgrantee's
Indirect Cost Plan approved by the cognizant federal agency I been submitted to the
OCJG?
Answer: No.
Question: If a contract for contractual services will be executed by the subgrantee, has a copy
been received by the OCJG?
Answer: Yas, a copy will be submitted with this application.
Question: If salaries and benefits are included in the budget, is there a net increase in
personnel?
Answer: Yas
Question: Win the project earn Program Generated Income?
Answer: No
Question: Will the applicant be requesting an advance of federal funds?
Answer: No
Application Ref #
Contract
201 O-RSA T -56
-RSA T-~10NR- - -
Section #4 Page 3 of 3
Ftorida Department of Law Enforcement
Residential Substance Abuse Treatment Program
~~) ~;i~~~~~~b'0
I
Conditions of agreement requiring compliance by units of local government (subgrant recipients).
implementing agencies and state agencies upon signed acceptance of the subgrant award appear in this
section and will become binding upon approval of this subgrant. Failure to comply with provisions of this
agreement will result in required corrective action up to and including project costs being disallowed.
All persons involved in or having administrative responsibility for the subgrant must read these conditions.
This section must be returned as part of the completed application.
Defi n itions:
"OCJG", unless otherwise stated, refers to the Florida Department of Law Enforcement, Office of Criminal
Justice Grants.
"Recipient" refers to the governing body of a county that performs criminal justice functions as determined by
the U.S. Secretary of the Interior. and includes an "Implementing Agency" which is a subordinate agency of a
county or an agency under the direction of an elected official (for example, Sheriff).
1. Reports
A.' Project Progress Reports:
Regardless of whether project activities occur or not, the recipient must submit Quarterly
Project Progress Reports to the Office of Criminal Justice Grants (OCJG) by February 1, May
1, August 1, and November 1 covering subgrant activities occurring during the previous
calendar quarter. In addition, if the subgrant award period is extended beyond the "original"
project period, additional Quarterly Project Progress Reports shall be submitted.
B. Financial Reports:
1. The recipient shalt have the choice of submitting either Monthly or Quarterly
Reimbursement Requests to the OCJG. All Reimbursement Requests are due thirty-one
(31) days after the end of the reporting period. A final Reimbursement Request and a
Criminal Justice Contract (Financial) Closeout Package shall be submitted to the OCJG
within forty-five (45) days of the subgrant end date. Such Reimbursement Requests
shalf be distinctly identified as tlfinal".
2, Regardless of whether costs are incurred or not. all claims for reimbursement of
recipient costs shall be submitted on the Reimbursement Request forms prescribed and
provided by the OCJG. A recipient shall submit either monthly or quarterly
reim bursement requests in order to report current project costs. Reports are to be
submitted even when no reimbursement is being requested.
3. Before the "final" Reimbursement Request wiU be processed, the recipient must submit
to the OCJG all outstanding project performance reports and must have satisfied all
special conditions. Failure to comply with the above provisions shall result in forfeiture
of reimbursement.
4. The recipient shall submit Quarterly Project Generated Income Reports to the OCJG by
February 1. May 1, August 1. and November 1, covering subgrant project generated
income and expenditures occurring during the previous quarter.
c. Other Reports:
The recipient shall submit other reports as may be reasonably required by the OCJG.
2. Fiscal Control and Fund Accounting Procedures
A. T,he recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All
Section 5 Page 1
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
funds spent on this project shall be disbursed according to provisions of the project budget as
approved by the OCJG.
B. All expenditures and cost accounting of funds shall conform to the requirements of the Office of
Justice Programs' Financial Guide, U.S. Department of Justice Common Rule for State and
Local Governments, and those specified in the federal Office of rv1anagement and Budget (OMS)
Circulars A-21, A-87, A-110 or A..1 02, as applicable, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the recipient.
3. Compliance with "Consultant's Competitive Negotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section 287.055, F.S.t
known as the "Consultant's Competitive Negotiation Act".
4. Approval of Consultant Contracts
The OCJG shall review and approve in writing all consultant contracts prior to employment of a
consultant. Approval shall be based upon the contract's compliance with requirements found in the
Office of Justice Programs' Financial Guide and in appncable state statutes. OCJG approval of the
recipient agreement does not constitute approval of consultant contracts.
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General
Principles of Allowability and Standards for Selected Cost Items" set forth in the Office of Justice
Program's Financial Guide and federal OMS's Circular No. A-87, ItCost Principles for State and Local
Governments", or OMS's Circular No. A-21 J "Cost Principles for Educational Institutions".
All procedures employed in the use of federal funds to procure services, supplies or equipment, shalt
be according to U.S. OMS's Common Rule for State and Local Governments, or OMS Circular No. A-
110 or A-102 as applicable and Florida Law to be eligible for reimbursement.
6. Delegation of Signature Authority
When a chief officer or elected official of a subgrant recipient designates some other staff person
signature authority that chief officer or elected official must submit a letter or resolution indicating the
staff person given signature authority to the OCJG. The Jetter indicating delegation of signature
authority must be signed by the chief officer or elected official and the person receiving signature
authority.
7. Personnel Changes
In the event of a change in Chief Executive Officers for the Subgrantee or Implementing Agency.
Project Director, or Contact Person, the OCJG must be notified in writing with documentation to
include appropriate signatures.
8. Travel and Training
A. All travel reimbursement for out..ot-state or out-of-grant-specified work area shall be based upon
written approval of the OCJG prior to commencement of actual travel. Recipients shall obtain
written approval from the OCJG for reim bursement of training costs and related travel prior to
commencement of training, if the specific trainjng was not listed in the approved budget.
B. The cost of all travel shall be reimbursed according to local regulations. but not in excess of
provisions in Section 112.061, F .5.
Section 5 Page 2
Revised July 22. 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
C. All bills for any travel expenses shall be submitted according to provisions in Section 112.061,
F.S.
9. Written Approval of Changes in this Approved Agreement
Subgrantees must provide written requests signed by the Chief Official, of any significant changes to the
subgrant. OCGJ approval of any grant amendment request must be received prior to the incorporation of
said amendment. These include, but are not limited to: Changes in project activities. designs or research
plans set forth in the approved agreement, Budget deviations that do not meet the following criterion. That
is, a recipient may transfer funds between budget categories as long as the total amount of transfer does
not exceed ten (10) percent of the total approved budget and the transfer is made to an approved budget
line item; or,
A. Transfers of funds above the ten (10) percent cap shall be made only if the Department
approves a revised budget.
B. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do
not allow for increasing the quantitative number of items documented in any approved budget
line item. (For example. equipment items in Operating Capital Outlay or Expense categories or
staff positions in the Salaries and Benefits category.)
10. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to the
availability of federal funds authorized under the Residential Substance Abuse Treatment for State
Prisoners Formula Grant Program.
11. Procedures for Reimbursement Request
All requests for reimbursement of recipient costs shall be submitted on the form prescribed and
provided by the Department. A recipient shall submit reimbursement requests on a monthly or
quarterly basis, as specified in order to report project costs incurred during the specified reporting
period. All requests for reimbursement shall be submitted in sufficient detail for proper pre-audit and
post-audit.
12. Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for each project
according to Section 216.181 (15 )(b), F .S. and the Office of Justice Programs' Financial Guide.
Advance funding shall be provided to a recipient upon a written request to the Department justifying
the need for such funds.
13. Commencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient
shall send a letter to the OCJG requesting approval of a new project starting date. The letter must
outline steps to initiate the project, explain reasons for delay, and specify an anticipated project
starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant award, the
recipient shall send another letter to the OCJG, again explaining reasons for delay and requesting
approval of a revised project starting date.
Upon receipt of the ninety (90) day letter, the OCJG shall determine if the reason for delay is justified
or shalll at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to
other projects approved by the Department. If warranted by extenuating circumstances, the
Department may extend the starting date of the project beyond the ninety (90) day period, but only by
Section 5 Page 3
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
by execution of a formal written amendment to this agreement.
14. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrantee and a contractor (which
includes all project budget categories) shall be in writing for a period not to exceed six (6) months
and is subject to the same terms and conditions set forth in the initial contract. Only one extension
of the contract shalt be acceptable, unless failure to complete the contract is due to events beyond
the control of the contractor.
15. Excusable Delays
Except with respect to defaults of consultants, the recipient shalt not be in default by reason of any
failure in performance of this agreement according to its terms (including any failure by the recipient
to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the recipient.
Such causes include but are not limited to acts of God or of the public enemy, acts of the
government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine
restrictions. strikes, freight embargoes, and unusually severe weather, but in every case the failure
to perform shall be beyond the control and without the fault or negligence of the recipient.
If failure to perform is caused by failure of a consultant to perform or make progress, and if such
failure arises out of causes beyond the control of recipient and consultant, and without fault or
negligence of either of them, the recipient shall not be deemed in default, unless:
A. Supplies or services to be furnished by the consultant were obtainable from other sources,
B. The Department ordered the recipient in writing to procure such supplies or services from other
sou rces, and
c. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the OCJG shall ascertain the facts and the extent of such failure, and
if the OCJG determines that any failure to perform was occasioned by one or more said causes, the
delivery schedule shall be revised accordingly.
16. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the grant period. Only project costs incurred on or after the
effective date and on or prior to the termination date of the recipient's project are etigible for
reimbursement. A cost is incurred when the recipienfs employee or consultant performs required
services, or when the recipient receives goods, notwithstanding the date of order.
17. Program Income (also known as Project Generated Income) .
The term "program income" or "project generated income" means the gross income earned by the
recipient during the subgrant period, as a direct result of the subgrant award. Program income shall
be handled according to the Office of Justice Programs' Financial Guide and the U.S. Department of
Justice's Common Rule for State and Local Governments.
18. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
recipient, the recipient's consultants and suppliers, or both, the Department shalf im pose sanctions it
deems appropriate Including withholding payments and cancellation, termination or suspension of
the agreem ent in whole or in part. In such event, the Department shalf notify the recipient of its
decision thirty (30) days in advance of the effective date of such sanction. the recipient shall be
Section 5 Page 4
Revised Juty 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
paid only for those services satisfactorily performed prior to the effective date of such sanction.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of five (5) years from the date
of the project com pletion as provided by the Florida Department of State, General Schedule for Local
Government GS 1-L, and be available for audit and public disclosure upon request of duty authorized
persons.
20. Access To Records
The Florida Department of Law Enforcement, Auditor General of the State of Florida, the U.S.
Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives,
shall have access to books, documents, papers and records of the recipient, Implementing Agency
and contractors for the purpose of audit and examination according to the Office of Justice
Program's Financial Guide.
The Department reserves the right to unilaterally terminate this agreement if the recipient,
Implementing Agency or contractor refuses to allow public access to all documents, papers, letters,
or other materials subject to provisions of Chapter 119, F .5., and made or received by the recipient
or its contractor in conjunction with this agreement.
21. Audit
A. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a single or
program-specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMS's Circular A-133 and other applicable federal law. The contract for trtis agreement shall
be identified with the subject audit in The Schedule of Federal Financial Assistance. The contract
shall be identified as federal funds passed-through the Florida Department of Law Enforcement and
include the contract number, CFOA number, award amount, contract period. funds received and
disbursed. When applicable, the subgrant recipient shall submit an annual financial audit which
meets the requirements of Chapters 11.45 and 215.97, Florida Statutes; and, Chapters 10.550 and
10.600, Rules of the Florida Auditor General.
B. A complete audit report which covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than nine (9) months after the audit period.
In order to be complete, the submitted report shall include any management letters issued separately
and management's written response to all findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the Department and will be returned to the subgrant
recipient.
c. The subgrant recipient shall have all audits completed by an independent public accountant (IPA).
The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. The subgrant
recipient shall take appropriate corrective action within six (6) months of the issue date of the audit
report in instances of noncom pfiance with federal laws and regulations.
D. The subgrant recipient shall ensure that audit working papers are made available to the Department,
or its designee, upon request for a period of three (3) years from the date the audit report is issued,
unless extended in writing by the Department.
E. Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal year are exempt
from the audit requirements of OMB Circular A-133 for that fiscal year. In this case, written
notification shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to OCJG no later than ~1arch 1 following
the end of the fiscal year.
F. If this agreement is closed out without an audit. the Department reserves the right to recover any
Section 5 Page 5
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
disallowed costs identified in an audit completed after such closeout.
G. The completed audit reports should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
22. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Program's Financial
Guide and the federal OMS Circular A-110 or A-102, as applicable.
23. Property Accountability
The recipient agrees to use all non-expendable property for criminal justice purposes during its
useful life or request Department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the Office of Justice Programs'
Financial Guide and the federal OMS Circular A-110 or A-102, as applicable. This obligation
continues as long as the recipient retains the property, notwithstanding expiration of this agreement.
24. Disputes and Appeals
The Department shall make its decision in writing when responding to any disputes, disagreements
or questions of fact arising under this agreement and shall distribute its response to all concerned
parties. The recipient shall proceed diligently with the performance of this agreement according to
the Department's decision.
If the recipient appeals the Department's decision, it also shall be made in 'Nriting within twenty-one
(21) calendar days to the Department's agency clerk. The recipienfs right to appeal the
Department's decision is contained in Chapter 120, F .5., and in procedures set forth in Chapters
28-5 and 9..5, F .A.C. Failure to appeal within this time frame constitutes a waiver of proceedings
under Chapter 120, F .S.
25. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Bureau, of the U.S. Department of Justice's Bureau of Justice Assistance or
both have the privilege of visiting the project site to monitor, inspect and assess work performed
under this agreement.
26. Publication or Printing of Reports
The recipient shall submit one copy of all reports and proposed publications resuUing from the
agreement twenty (20) days prior to pubfic release. Any publications (written, visual, or sound),
whether published at the recipient's or government's expense, shall contain the following statement
(NOTE: This excludes press releases, newsletters, and issue analysis.)
CiThis project 'Nas supported by Grant No. 20Q1-RT -BX-0044 awarded by the Bureau of Justice
Assistance. Office of Justice Programs, U.S. Department of Justice. Points of view In this
Section 5 Page 6
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
document are those of the author and do not necessarily represent the official position of policies of
the U.s. Department of Justice."
27. Equal Employment Opportunity (EEO)
A. Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,
color. nationat origin, religion. sex, disability, or age in funded programs or activities. All subgrant
recipients and implementing agencies must comply with any applicable statutorily-imposed
nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets
Act of 1968 (42 U.S.C. 9 3789d); the Victims of Crime Act (42 U.S.C. 9 10604(e)); The Juvenile.
Justice and Delinquency Prevention Act of 2002 (42 U.S.C. ~ 5672(b)); the Civil Rights Act of
1964 (42 U.S.C. ~ 2000d); the Rehabilitation Act of 1973 (29 U.S.C. ~ 7 94); the Americans with
Disabilities Act of 1990 (42 U.S.C. 9 12131-34); the Education Amendments of 1972 (20 U.S.C.
9~1681 J 1683, 1685-86); the Age Discrimination Act of 1975 (42 U.S.C. 99 6101..07); and
Department of Justice Non-Discrimination Regulations 28 CFR Part 42; see Ex. Order 13279
(equal protection of the laws for faith-based and community organizations).
B. A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or more
employees and it has received any single award of $25,000 or more from the Department of
Justice. The plan must be prepared using the on-line short form at
httO://'N\NW.oio.usdoLaov/aboutlocr/eeoD comoIV.htm, must be retained by the subgrant recipient
or implementing agency, and must be available for review or audit. The organization must also
submit an EEO Certification to FDLE.
C. If the subgrant recipient or implementing agency is required to prepare an EEO Plan and has
received any single award of $500,000 or more from the Department of Justice, it must submit its
plan to the Department of Justice for approval. A copy of the Department of Justice approval
letter must be submitted to FDLE. The approval letter expires two years from the date of the
letter.
O. A subgrant recipient or implementing agency is exempt from the EEO Plan requirement jf it is has
fewer than 50 employees or if it does not receive any single award of $25,000 or more from the
Department of Justice or if it is a nonprofit" organization, a medical or educational institution, or an
Indian Tribe. If an organization is exempt from the EEO Plan requirement, it must submit an EEO
Certification to FDLE.
E. The subgrant recipient and implementing agency acknowledge that failure to comply with EEO
Requirements within 60 days of the project start date may result in suspension or termination of
funding, until such time as it is in compliance.
F. In the event a Federal or State court of Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin,
sex, or disability against a recipient of funds, the recipient will forvvard a copy of the finding to the
Office for Civil Rights, Office of Justice Programs.
28. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature.
29. Certifications Regarding Lobbying; Debarment, Suspension and other Responsibility Matters;
and Drug-Free Workplace Requirements
Appticants should refer to the regulations cited below to determine the certification to which they are
required to attest. Applicants should also review the instructions for certification included in the
regulations before completing this form. Signature of this form provides for compliance with certification
Section 5 Page 7
Revised July 22. 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-
INide Debarment and Suspension (Nonpro-curement) and Government-wide Requirements for Drug-
Free Workplace (Grants)." The certifications shall be treate'd as a material representation of fact upon
'Nhich reliance will be placed when the Department of Justice determines to award the covered
transaction~ grant, or cooperative agreement.
A. LOBBYING As required by Section 1352, Title 31 of the U.S. Code. and implemented at 28 CFR Part
69, for persons entering into a grant or cooperative agreement over $100,000. as defined at 28 CFR
Part 69, the applicant certifies that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for in-ftuencing or attempting to influence an officer or employee
of any agency. a Member of Congress, an officer or employee of Congress, or an employee of
a fv1ember of Congress in con-nection with the making of any Federal grant, the entering into
of any cooperative agreement. and the extension, continuation, renewal, amendment, or
modification of any Federal grant or cooperative agreement;
2. If any funds other than Federa~ appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal grant or cooperative agreement, the undersigned
shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in
accordance with its instructions;
3. The undersigned shall require that the language of this cer-tification be included in the award
documents for all subawards at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all sub-recipients shall certify and
disclose accordingly.
8. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBiliTY tv1ATTERS (DIRECT
RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR
Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part
67, Section 67.510
1. The applicant certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denjal of Federal benefits by a State or Federal court. or voluntarily
excluded from covered transactions by any. Federal department or agency;
b. Have not within a three-year period preceding this application been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, State, or
local) transaction or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezztement, theft. forgery, bribery. falsification or
destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1 )(b) of this certification; and (d) Have not within a three-year period preceding
this application had one or more public transactions (Federal. State, or local) terminated
for cause or default; and
1. Where the applicant is unable to certify to any of the statements in this certification. he or she
shall attach an explanation to this application.
Section 5 Page 8
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
c. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INOI\/IDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67,
Subpart Fl for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620
1 . The applicant certifies that it will or will continue to provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
b. Establishing an on-going drug-free awareness program to inform employees about
1 . The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
and
4. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
c. Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph (a);
d. Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will
1. Abide by the terms of the statement; and
2. Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such
conviction;
e. Notifying the agency, in writing, within 10 calendar days after receiving notice under
subparagraph (d)(2) from an employee or otherwi$e receiving actual notice of such
convic-tion. Employers of convicted employees must provide notice, including position
title, to: Department of Justice, Office of Justice Programs, A TTN: Control Desk, 633
Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall include the identification
number(s) of each affected grant;
1. Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph (d)(2), with respect to any employee who is so convicted
1. Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973. as
amended; or
2. Requiring such employee to participate satisfactof/ly in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency;
g. fv1aking a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
Section 5 Page 9
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply
with the above certifications.
If a state agency~ the recipient agrees to comply with Section 319 of Public Law 101-121 set forth in
"New Restrictions on Lobbying; Interim Final Rule," published in the February 26, 1990, Federal
Register. Each person shaH file the most current edition of this Certification And Disclosure Form, if
applicable, with each submission that initiates agency consideration of such person for award of
federal contract, grant, or cooperative agreement of $100,000 or more; or federal loan of $150,000
or more. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into this
agreement subject to conditions and penalties imposed by Section 1352, Title 31, U.S.C. Any
person who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than $100,000 for each failure to file.
The undersigned certifies. to the best of his or her knowledge and belief, that:
D. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amend~ent, or modification of
any federal contract, grant, loan or cooperative agreement.
E. If any non-federal funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of congress, or an employee of a member of
congress in connection with this federal contract, grant loan, or cooperative agreement, the
undersigned shall complete and submit the standard form, Disclosure of Lobbying Activities,
according to its instructions.
F. The undersigned shall require that the language of this certification be included in award
documents for all subgrant awards at all tiers and that all recipients shall certify and disclose
accordingly.
30. State Restrictions on Lobbying
In addition to the provisions contained herein, the expenditure of funds for the purpose of lobbying
the legislature or a state agency is prohibited under this contract.
31. Project Closeout
Project funds which have been properly obligated by the end of the subgrant funding period will
have forty-five 45) days in which to be liquidated (expended). Any funds not liquidated at the end of
the 45-day period will lapse and revert to the Department. A subgrant-funded project will not be
closed out until the recipient has satisfied all closeout requirements in one final subgrant closeout
package.
All refunds or repayments to be made to the Department under this Agreement are to be made
payable to the order of r'Florida Department of Law Enforcement", and mailed directly to the
Department at the following address:
Florida Department of Law
Enforcement
Office of Crimjnal Justice Grants
2331 Phillips Road
Tallahassee, FL 32308
Section 5 Page 10
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
32. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by other than a
sworn law enforcement officer or program licensed by the Department of Children and Family
Services, conduct background checks on all personnel providing direct services.
33. Purchase of American-Made Equipment and Products
To the greatest extent practicable. all equipment and products purchased with program funds
should be American..made.
34. Eligibility for Employment in the United States
The State of Florida will not intentionally award publicly-funded contracts to any contractor who
knowingly employs unauthorized alien workers, constituting a violation of the employment
provisions contained in 8 U.S.C. Section 1324A(e) [Section 274A(e) of the Immigration and
Nationality Act ("INA")]. The Department shall consider the employment by any contractor of
unauthorized aliens a violation of Section 27 4A( e) of the INA. Such violation by the recipient of the
employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this Agreement by the Department.
35. National Environmental Policy Act (NEPA)
A. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal
environmental impact analyses requirements in the use of subgrant funds by the subgrantee.
This applies to the following new activities whether or not they are being specifically funded with
these subgrant funds. That is. it applies as long as the activity is being conducted by the
subgrantee or any third party and the activity needs to be undertaken in order to use these
subgrant funds,
1. New construction;
2. Minor renovation or remodeling of a property either (a) listed on or eHgible for listing on the
National Register of Historic Places or (b) located within a 1 OO-year flood plain;
3. A renovation, lease, or any other proposed use of a building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size; and,
4. Implementation of a new program involving the use of chemicals other than chemicals that
are (a) purchased as an incidental component of a funded activity and (b) traditionally used,
for example, in office, household, recreational, or educational environments.
B. For any of a subgrantee.s existing programs or activities that will be funded by these subgrant,
the subgrantee, upon specific request from the Department and the Bureau of Justice
Assistance (BJA), agrees to cooperate with BJA in any preparation by BJA of a national or
program environmental assessment of that funded program or activity.
36. Assurance of Political Activities Limitations
The subgrantee assures that it will comply with provisions of Federal law which limit certain political
activities of State or local government employees whose principal employment is in connection with
an activity financed in whole or part by Federal grants (5USC 1501, et seq.)
A. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrantee assures that the facilities under Its ownership, lease or supervision which shall
be utilized in tne accomplishment of the Program Purpose are not listed on the EPAts list of
Violating Facilities and that it will notify the FDLE of the receipt of any communication from the
Director of the EPA Office of F ederai Activities indicating that a facility to be used in the project
is under consideration for listing by the EPA.
Section 5 Page 11
Revised July 22t 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
B. Flood Disaster Protection Act
The subgrantee 'Nill comply with Section 1 02(a} of the Flood Disaster Protection Act of 1973, Public
Law 93-234,87 Stat. 975, requiring that the purchase of flood insurance in communities where such
Insurance is available as a condition of the receipt of any federal financial assistance for construction
or acquisition purposes for use in any area that has been identified as an area having special flood
hazards _
c. National Historic Preservation Act
The subgrantee will assist the FDLE in its comptiance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 use 470), Executive Order 11593, and the Archeological
and Historical Preservation Act of 1966 (16 use 569a..1 et seq.) by (a) consulting with the State
Historic Preservation Officer as necessary, to identify properties listed'in or eligible for inclusion in
the National Register of Historic Places that are subject to adver~e effects (see 36 CFR Part 800.8)
by the activity, and notifying the FDLE of the existence of any such properties and by (b) complying
with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon
such properties.
37. The Coastal Barrier Resources Act
The subgrantee will comply and assure the compliance of all contractors with the provisions of the Coastal
Barrier Resources Act (P.L. 97~348) dated October 19.1982 (16 use 3501 et seq.) which prohibit the
expenditure of most new Federal funds within the units of the Coastal Barrier Resources System.
38. "Pay to Stay"
The subrectpient agrees that funds provided under this award may not be used to operate a "pay-ta-stay"
program in any local jail. The subrecipient further agrees not to subaward funds to local jails which
operate "pay-ta-stay" programs.
39. If a Governmental Entity:
it will compty with the requirements of the Uniform Relocation Assistance and Real property
Acquisitions Act of 1970 (42 u.s.e. 9 4601 et seq.), which govern the treatment of persons displaced
as a result of federal and federally-assisted programs; and it will comply with requirements of 5 U.S.C.
99 1501-08 and ~9 7324.28, which limit certain political activities of State or local government
employees whose principal employment is in connection with an activity financed in whole or in part by
federal assistance.
40. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act (ADA),
Public law 101-336, which prohibits discrimination by public and prtvate entities on the basts of
disability and requires certain accommodations be made with regard to employment (Title I), state and
local government services and transportation (Title II), publiC accommodations (Title III), and
telecommunications (Title IV).
41. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized
alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section
1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INA"). The Department shall
consider the emptoyment by any contractor of unauthorized aliens a violation of Section 274A(e) of the
INA. Such violation by the subgrant recipient of the employment provisions contained In Section
Section 5 Page 12
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
27 4A( e) of the INA shall be grounds for unilateral cancellation of this contract by the Department.
42. Limited English Proficiency (LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of
1964, 42 U.S.C. ~ 2000d, recipients of Federal financial assistance must take reasonable steps to
provide meaningful access to their programs and activities for persons with LEP. For more
information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals, please see the website at htto:/lwww.leo.Qov.
43. Equal Treatment for Faith Based Organizations
The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department
of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal
Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice
grant awards of direct funding may not be used to fund any inherently religious activities, such as
worship, religious instruction, or proselytization. Recipients of direct grants may still engage in
inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving
services from the grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also
makes clear that organizations participating in programs directly funded by the Department of Justice
are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion.
Notwithstanding any other special condition of this award, faith based organizations may, in some
circumstances, consider religion as a basis for employment. See
htto:l /WWW.OiD.Qov/aboutlocr/eaualfbo.htm .
44. Certification for Employees Working Solely on a Single Federal Award
Any project staff that are fulty funded by the grant must certify that they worked solely on the grant.
The certification must be prepared at least semi annually and must be signed by the employee and by
a supervisory official having first hand knowledge of the work performed by the employee.
Section 5 Page 13
Revised July 22,2009
C E R T I Fie ~\ T I 0 S FOR M
Recipient Nalne and ,\ddress:
M()nrnp rnl1nty ROC~
Grant Title: Jaillncarceration Program Grant NUll1bea01 O-RSAT-56A\vard i\mount: $50,000
Contact Person Name and Titl~: T.] c;a 1',?pnyson I Gt-. A(lmj n. Phone ~unlber: (309 ?q?-dd4d
. -
Federal regulations require recipients of financial ~lssi$tance from the Office of Justice Programs (OJP). its component ~lgencies. and the
Office of Community Orienled Policing Services (COPS) (0 prepare. maintain on file. submit to OlP for re\iew. and implem~nt an Equal
Employm~nt OpPofn.anity Plan (EEOP) in accordance \\ith 2:i C.F.R ~~ ~2.301-.JO:i. The regulations exempt some recipients from all of
th~ -EEOP requirements. Other recipic:nts. according to the regulations. must prepare. maintain on file and implement an EEOP. but they
do not need to submit the EEOP to OJP for review. Recipients that clailn a ~omplete exemption from the EEOP requiren1ent must
~omplete Section A below. Recipients that claim the limited exemption from the subnlission requirem~nt. must complete Section 8
below. A recipient should complete either Section A or Section B, not both. If a recipient receivt:s nlultiple OJP or COPS grants,
please complete ~l form for each grant, ensuring that any E EOP recipient certi ties as completed and on file (i f applicable) has been
prepared wi thin two)' ears v f the latest grant. Please send the co mpleted form( s) to the 0 ffice for Ci v i I Rights. Office of Justice Pro grams,
U.S. Department of Justice, 810 7th Street, N. W., Washington. D.C. 20531. For assistance in completing this form, please call (202)307-
0690 or Try (202) 307-2027.
Section A- Declaration Claiming Complete Exemption from the EEOP Requirement. Pleuse check ul/ fire boxes rhat
app Iy.
o
o
o
Recipient has less than 50 em ployees,
Recipient is a non-profit organization,
R ~ c i pie n tis a me die a I ins t i tu t ion,
o Recipient is an [ndian (ribe,
o Recipient is an educational institution, or
o R~cipient is receiving an award less than $15,000
I, (responsible official], ~ertify that
(recipient] is not required to
prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R ~42.302. I further certify that
[recipient) will comply with applicable Federal civil rights
laws that prohibit discrimination in employment and in the delivery of services.
Print or type Name and Title
Signature
Date
Section 8- Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an
EEOP Is on File for Review.
If a recipient agency has SO or more employees and is recei\ling a single award or subaward for S25,OOO or more. but less than 'SSOO.OOO,
then the recipient agency does not have to submit an EEOP to OJP for review as tong as at certifies the foHo'Wing (42 C.F.R. ~ 42.305):
I, Roman Gastesi I County Administrator (responsible official), certify that
the Monroe Coun t y BOCC [recipientl, ~ihich has 50 or more
elnployees and is receiving a single award or subaward for $25,000 or more. but less than $500,000, has fonnulated an
EEOP in accordance with 28 CFR .~42.301, et !jeq., subpart E. I further certify that the EEOP has been fonnulated and
signed ioto effect within the past two years by the proper authority and that it is available for review. The EEOP is on file in
the office of: Cal vin Allen, EEO Off icer I Monroe County BOCC (organizationl,
at 11ClO Simonton street (addressJ,torreviewbythepublicand
~nlployees or for revie\,\i or Judit by officials of (he relevant state planning agency or the Office for Civil Rights, Office of
Justice Programs, U. S. Department of Justice, as required by releva~s andIeg7lat.i ns.
_____ _-R.aman-.GasJ:..e~.I..I:.----------- ____X~ ./ I~--_- _2L2.BjJJ!l.
Print or type ~amc and Titlt Signature ~- Date
(>'-'lB -\ppnllJI ~n 1'2{-III4(J
1:\plrJt\l~n DJtc: 01 31,1:A
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Residendial Substance Abuse Treatment Proaram
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69. "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government-W1de Debarment and Suspension (Non-procurement) and
Government-wide Requirements for Drug-Free Workplace (Grants)". The certifications shaU be treated as a material
representation of fact upon which reliance wm be placed when the Department of Justice determines to award the
covered transaction, grant. or cooperative agreement.
1. LOBBYING
As required by Section 1352. Title 31 ofthe US. Code. and Implemented at 28
CFR Part 69, for persons entenng into a grant or cooperative agreement over
$100.000. as defined at 28 CFR Part 69. the applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid. by or on behalf
of the undersigned. to any person for influencing or attempting to influence an
officer or employee of any agency, a member of Congress. an offICer or emplOyee
of Congress, or an employee of a Member of Congress In connechon with the
makIng of any federa' grant, the entering .nto of any cooperative agreement. and
the eKtension. cominlJation. renewal. amendment. or modification of any federal
grant or cooperative agreement;
(b. If any funds other than federal appropriated funds have been paid or w;U be
paid to any person Influencmg or attempting to inftuence an officer or employee of
any agency. a member of Congress. an officer or an employee of Congress. or an
employee of a member of Congress in connection with this federal grant or
cooperative agreement. the undersigned shall complete and submit Standard
Form - LLL. "Oisclosure of Lobbying Activities4. in accordance with its instructions;
(c) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at aU tiers (including subgrants.
contracts under grants and cooperati\le agreements. and subcontracts) and that all
subrecipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILiTY MATTERS
(DIRECT RECIPIENT)
As required by E~ecutive Order 12549, Debarment and Suspension, and
Implemented at 28 CFR Part 67. for prospective participants in primary covered
transactions. as defined at 28 CFR Part 67, Section 67.510 -
A. The applicant certlfies that it and its principals:
fa) Are not presently debarred. suspended. proposed for debarment, declared
ineligible. sentenced to a denIal of federal benefits by a State or Federal court, or
vOluntanly e}Ccluded from covered transactions by any federal department or
agency:
(b) Have not within a three-year period preceding this application
been convicted of or had a Civil judgement rendered against them for
commission of fraud or a criminal offense in connection WIth
obtaining, attempting to obtain, or performing a public (Federal, State.
or local) transaction or contract under a publiC transaction; \'folation of
Federal or State antitrust statutes or commission of embezzlement.
theft forgery. briber'j, falsification or destruction of records. making
false statements, or receiving stolen property;
(c) Are not presently mdicted for or otherwise criminally or clv,lly
charged by a governmental entity (Federat, State. or local) WIth
commission of any of the offenses enumerated in paragraph ~ 1) (b) of
this certification; and
(d) Have not within a three-year period preceding this application
had one or more public transactions (Federal, State, or local)
terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in
this certification, he or she shall attach an explanatIOn to this
application.
3. DRUG-FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Wor1cplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F. for grantees. as defined
at 28 CFR Part 67 Sections 67615 and 67 620-
A. The applicant certifies that it wtl/ or will continue to prOVIde a drug-
free workplace by:
(a) Publishing a statement notifying employees that the unlawful
manufacture, dlstribution. dispensing, possession, or use of a
controlled substance is prOhibited in the grantee's 'Norkplace and
specifying the actions that will be taken against employees tor
Violation of suCh prohibition:
(b) Establishing an on.going drug-free awareness program to Inform
employees about-
(1) The dangers of dnJg abuse in the workplace;
~2) The grantee's policy ot maintaining a drug-free 'NC/1fplace;
(3) Any availaole drug counseling. rehabilitation. and employee
assistance programs, and
(4) The penalties that may be Imposed upon employees for drug
abuse ,,'elations occurring in the 'Ncrkplace;
FDLE RSA T Gran' Application Package
Lobbying, Debarment, Suspension, and Drug-Free Workplace Cerlification
Page 1
CERTIFICATION REGARDING LOBBYING; DEBARMENT. SUSPENSION, AND OTHER RESPONSIBILITIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Residendial Substance Abuse Treatment Program
~c) Making It a requlremer.t that each employee ta be engaged :n the performance
0f the grant be gl"en 3 copy of the statement reQuired by paragraph (a);
ld) Nctltylnq the employee tn tt1e statement requcred by paragraph fa} trat. dS a
,:ondltlon of employment under the grant, the emr:1cyee wllI-
(1) Abide by the terms of the statement; and
(2) Notify the employer In 'Nrttirg of hIs or her convICtion for a violation cf a
cnmlnal drug statute occumng In the wo~p(ace no later than fi~e calendar days
dNer the convtCtlon.
(e) NotIfying the agency, in writing, withIn 10 calendar days after receiving notice
under subparagraph (d) {2) from an employee or otnerwise recci~ing actual notice
of such con\1ction. Employers of convIcted emptoyees must provide notice
Including position title, to: Department of Justice, Office of Justice Programs.
ATTN: Control Desk, 633 Indiana Avenue. N.W.. Washington, D.C. 20531. Notice
stlallloclude the identification number(s) of each affected grant;
(fl Taking one of the following actions. within 30 calendar days of receiving notice
under subparagraph (d) (2), with respect to any employee who is so convicted-
(1) TaklOg appropriate personnel actIon against such an employee. up to and
inctuding termination, consistent with the requirements of the Rehabilitation Act of
1973. as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program appro'Jed for such purposes by a Federal,
Slate, or toeal health, law enforcement, or other appropnate agency;
(g) Making d good faith effort to continue to maintain a drug-free No(t(place
through implementation of paragraphs (a). (b). (C), I.d). (8), and If),
B. The grantee may insert in the space provided below the site(s) for the
performance of worit done in connection with the Speclf1C grant:
Place of Performance {Street address, city, county, state, zip code)
Check here _ If there are workplaces on file that Jre not identified
here.
Section 67 630 of the regulations prO\ildes that a grantee that is a
State may e'ect to make one certification In each Federal fiscal year.
A copy of 'Nhtch should be Included with each .Jpplic~t,on for
Department of Justice funding. States and State agencIes may elect
to use OJP Form 4061/7.
Check here _ If the Slate has elected to complete OJP Form
4061/1
DRUG-FREE WORKPLACE
(GRANTEES WHO ARE INDIVIDUALS)
As reQuired by the DnJg-Free Workplace Act of 1988. and
implemented at 28 CFR Part 67, Subpart F, for grantees. as defined
at 28 CFR Part 67; Sectic.IlS 67.615 and 67620-
A. As a condition of the grant. I certify that I 'Nill not engage In the
unlawful manufacture, distribution. dispensing. possession, or use of
a controlled substance in conducting any activity With the grant and
e, If convicted of a criminal drug offense resulting from a violation
occurring dunng the conduct of any grant activity. I wil' report the
conviction, in writing. within 10 calendar days of the conviction, to:
Department of Justice, Office of Justice Programs, A TTN: Control
Desk, 633 Indiana Avenue, N W , Washington, D.C. 20531.
As the duly authorized representative of the applicant I hereby certify that the applicant will comply with the above
certifications.
1. Grantee Name and Address: Mnnrn~ ~nl1nty BOCC
2. Project Name: Jail Incarceration Proqram /RSAT
3. Typed Name and Title at Authorized Representative: Rnm;:ln G;\ ~tp~ i I County Administrator
4. Signature:
'~/' 0
/L ~7 ~~' ,
,;/
5. Date:
5/28/09
FDLE RSA T Grant Application Package
Lobbying, Debarment, Suspension, and Orug.Free Workplace Certification
Page 2
FY 2010 RSAT GRANT APPLICATION
~10NROE COlTNTY
AFTERCARE PROVIDER SUPPORT LETTER
. f
Care Center
For ~{tntal Health
1205 Fourth Street Key West, Florida 33040 305-292-6843
FAX: 305-292-6723 SUNCOM: 464-6843
5/28/09
To: RSAT
From: Larry Prescott,l.\'IS,CAP ,Ll\IHC
Care Center for Mental Health
1205 4th Street
Key West, Florida 33040
Re: Monroe County Jail Inpatient Treatment - Key West, Florida
This letter is to verify that aftercare substa04:e abuse services are made available
and provided to all inmates from our P!ogram who remain in our community after
release. The Care Center is pleased to provide certified substance abuse counseling
staff for the RSA T grant program. A system exists for these inmates to afford them
a smooth transition from treatment in jail to continued treatment in the community
with relapse prevention counselors assisting in the transition from jail to the
community. In addition to this, psychiatric and case management services are
provided as needed.
Tha~~You rorrs...- su. PP?rt,in help.i,~ ~~,,~e~p others,
.r--"" /t;lIW "- ..'/! ~ If'" /~ '-"'-'"4' -;#~/ .
, v ?f'. '.....(..,. --\c.- {,'L :' ::7""7/[ "l ~
Larry PreScott,MS,C,,~P ,LfvIH€
Care Ce'nter for Mental Health
Director - Key West
~lfC'H ILADREN
l~' ~ ..... ~"'I. Ice
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature:
COfLljk. ~Adminili_
Typed Name and Title:
Date:
8- I?-()~
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
T~ped Name of SUbgr~~t'10proe County BOCC
Signature: C. ~ 9-
I ,
Typed Name and Title: Roman Gastesi, County Administrator
Date: 5/28/09
Implementing Agency
Official, Administrator or Designated Representative
T~Ped Name of Implementing A9~~;county BOC~
Signature: /2
! . ~.
Typed Name and Title: Rnmrln ~~~tA~i, r()llnty Anmi n; ~trrlt{)r
Date: 5 / 28 /09
Application Ref #
Contract
201 O-RSA T -56
-RSAT-MONR- --
Section #6 Page 1 of 1