06/18/1997 Agreement
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BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
lEL. (305) 289-6027
FAX (305) 289-1745
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
lEL. (305) 852-7145
FAX (305) 852-7146
MEMORANDUM
TO:
Peter Horton, Director
Division of Community Services
FROM:
Attention: Louie LaTorre, Social Services Director
Ruth Ann Jantzen, Deputy Clerk .PJ".
August 4, 1997
DATE:
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On June 18,1997, the Board of County Commissioners granted approval and
authorized execution of a Hurricane Evacuation Transportation Agreement between
Monroe County and Lower Florida Keys Health System (Hospital).
Attached please find a fully executed duplicate original of the above Contract for
return to Lower Florida Keys Health System.
H you have any questions concerning the above, please do not hesitate to
contact me.
cc: County Attorney
Finance
County Administrator, wlo document
Emergency Management Director, w/o document
File
HURRICANE EVACUATION TRANSPORTATION AGREEMENT - HOSPITAL
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THIS AGREEMENT is entered this /15 day of
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, 1997, between the Board of
County Commissioners of MONROE COUNTY (COUNTY) and lOWER FLORIDA KEYS HEALTH SYSTEM
(HOSPITAL).
WHEREAS, COUNTY has an Interlocal Agreement with the Monroe County District School B1:n:lrd to
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obtain school buses for evacuation of persons who have special needs or ~ ~dically n~y or
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transportation disadvantaged; and ("). r" ::0
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WHEREAS, said Interlocal Agreement expressly allows the COUNTY to en~~ agrgme~ for
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use of said buses for hurricane evacuation; and . ":: ~ ;:?,
WHEREAS, many disaster preparedness plans call for evacuation in the event of Hurricane
Category 3 and above strength storms; and
WHEREAS, the HOSPITAL does not have sufficient vehicles to evacuate its in-patients in
connection with its Comprehensive Emergency Management Plan required by Ch. 252, Fla. Statutes,
and F.A.C. 59A-3.078; and
WHEREAS, the HOSPITAL does not need transportation assistance in the event of a Hurricane
Category 2 or lesser strength storm; NOW THEREFORE
The parties do mutually agree as follows:
Article I - Term
This Agreement shall commence on the date first above written and continue thereafter subject
to the right of each party to terminate pursuant to Article V herein.
Article II - Services
A) COUNTY - The COUNTY's Social Services Director, or such person as said Director may
designate, shall assume full charge of coordinating the scheduling and release of school buses to effect
overland (out-of-county) evacuation or intra-county transportation to an airport during a state of
emergency. COUNTY shall provide a minimum of two (2) buses to Hospital if Hospital is in compliance
with paragraph B of this Article. If the School Board has not released to COUNTY a sufficient number of
buses to accommodate all of the COUNTY's needs as determined by the COUNTY's Social Services
Director, or his designee, said official shall determine the number of buses to be released under this
Agreement.
B) HOSPITAL - HOSPITAL shall, in order to take delivery of and use said school buses, have a
current file with COUNTY's Social Services Department, containing proof of insurance as required by
Article III, and a list of drivers and their licensure information, and proof of each driver having a Class
CDL-A or CDL-B drivers license with airbrake and passenger endorsement. HOSPITAL shall use buses
solely for transport of in-patients to hurricane shelters outside Monroe County for Category 3 or higher
storms or to an airport for air evacuation.
Any equipment loaned to HOSPITAL during these events shall be returned upon demand of
Monroe County when the state of emergency has ceased, or at the termination of this agreement,
whichever is sooner. HOSPITAL shall follow COUNTY's instructions for placement of vehicles during the
state of emergency and return thereafter. Vehicles shall be returned in as good condition as delivered
to HOSPITAL, shall be fully fueled and all fluid levels shall be filled to manufacturer's recommended
levels.
HOSPITAL shall provide its own personnel or agents to assist its residents/patients in entering and
departing the school buses.
HOSPITAL shall be responsible for any compensation, worker's
compensation insurance and other insurances and employee benefits for its personnel and agents.
Article III - Insurance
Prior to any bus being made available to HOSPITAL under this Agreement. HOSPITAL must
provide COUNTY with a Certificate of Liability Insurance covering non-owned and hired vehicles as well
as owned vehicles, with coverage for $500,000 per person, $1 million per occurrence, and $100,000
property damage; or $1 million combined single limit. Both Monroe County and the Monroe County
School Board must be named additional insureds on the Certificate of Insurance, a true or certified
copy of which shall be kept current and on file with the Monroe County Risk Management office.
Article IV - Indemnification
Each party hereto, its respective officers, and employees shall not begin to assume any liability
for the acts, omissions, or negligence of the other party, and to the extent permitted by law, each party
shall hold the other party harmless, and shall defend the other party and its officers and employees
against any claim for damages resulting therefrom. Each party shall be responsible for the acts.
omissions. or conduct of its own employees and agents.
Article V - Termination
This Agreement may be terminated by either party upon at least one hundred twenty (120) days
prior written notice to the other.
Article VI - Amendment of Agreement
This Agreement may be amended by joint agreement in writing of both parties.
Article VII - Inteqration
This Agreement contains the entire understanding between the parties. and there are no
understandings or representations not set forth or incorporated by reference herein.
Article VIII- Compliance with Laws
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. (1 ", mance of the Agreement each party shall comply with all applicable federal. state
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ar~~~~~,r'"1~fnd regulations.
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A TTES~.b~.~.,>KOLHAGE. CLERK
By ~)~..J
Dep y Cler
By
By
By
ATTEST:
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Ro '0 Sanchez
CEO-President