Item E4
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
FEBRUARY 17, 2000
Division: TDC
Bulk Item: Yes XXX No
Department:
N/A
AGENDA ITEM WORDING:
Approval of an amendment to Agreement with Redbone, Inc. to allow for
revision of date for the production of Little Palm Island Grand Slam.
ITEM BACKGROUND:
TDC approved Agreement at their meeting of June 30, 1999.
PREVIOUS RELEVANT BOCC ACTION:
BOCC approved original Agreement at their meeting of October 13, 1999.
BOCC approved FY 2000 budget at their meeting of September 22, 1999.
STAFF RECOMMENDATION:
Approval requested.
TOTAL COST: $6,000.00 BUDGETED: YES
COST TO COUNTY: $6,000.00/TOURIST PAY
APPROVED BY: County Attorney ~ OMB/Purchasing~ Risk ManagemenL2.<
DIVISIONAPPROVAL: '"- /J?t47:~. ~ y
Lynda M. Stuart
(Type/print name)
X To Follow:
DOCUMENTATION: Included:
Not Required
Agenda Item #1,,, E~
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Effective Date: 2/17/2000
Contract with: Redbone, Inc.
Contract Purpose/Description: An amendment to Agreement with Redbone, Inc. to revise dates for
the production of Little Palm Island Grand Slam from September 19 - 21,2000 to August 22-24,
2000 in an amount not to exceed $6,000.00, FY '2000, Two Penny allocated under the Fishing
Umbrella.
Contract Manager: Maxine Pacini
(Name)
X3523
(Ext)
.
Tourist Development Council
(Department)
For BOCC meeting on 2/17/2000
Agenda Deadline:2/2/2000
Contract Costs
Total Dollar Values of Contract: $6,000.00 Current Year Portion: $
Budgeted? Yes -L No Account Codes: 115-75022-530340-T05F-061 X
Grant: $
County Match: $
Estimated Ongoing Costs: $
(not included in dollar value above)
ADDITIONAL COSTS
tyro For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
DATE IN
CHANGES
NEEDED?
Yes No
REVIEWER
DA TE OUT
Division Director
L/ 11/ JJIi
."
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{t, k\C'-'-hZ R~-:t-~\', -LI.!.::r..J o(~
,
Risk Management
: /iif / eJc_'
/
V
C~,Attor~~y
O.M.B./purdi1'~ng
I It{ /cf!J _ /' S. Hutton
L/QJf1d _ k. (~tl 'fh'l-tL,-
(Final reviewer should return contract to originator)
; / IV: pV
---
L/13 f-9-()
Comments:
AMENDMENT TO AGREEMENT
THIS ADDENDUM to agreement is made and entered into this
day of 1999, between the County of Monroe and Redbone, Inc.
WHEREAS, there was a contract entered into on October 13, 1999, between the
parties, awarding $6,000.00 to Redbone, Inc for Little Palm Island Grand Slam; and
WHEREAS, it has become necessary to revise the date of the event;
NOW, THEREFORE, in consideration of the mutual covenants contained herein
the parties agree to the amended agreement as follows:
1. Paragraph 1 of the Agreement shall read "The BOCC agrees to pay up to
($6,000.00) six thousand Dollars for the production of Little Palm Island Grand Slam on
August 22-24, 2000".
2. Paragraph 2 shall read "In order for event sponsor to be re-imbursed for
expenditures, the invoices must be submitted no later than October 23,2000.
3. The remaining provisions of the contract dated October 13, 1999, remain
in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and
year first above written.
(SEAL)
Attest:
Redbone, Inc.
By
(SEAL)
Attest: DANNY L. KOLHAGE, Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Deputy Clerk
Mayor/Chairman
o ("' \ ~ \ V:cc \ ~ ,~,'-1.Qj/l V
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and Redbone, Inc. (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (hereinafter "TDC"),
which has endorsed the recommendation, that certain monies be allocated for promotion of
an event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $6,000.00 (Six Thousand Dollars) for
promotion and related expenditures, as described in the event budget, attached hereto as
Exhibit A, for production of Little Palm Island Grand Slam on September 1 9 - 21, 2000.
Payment will be made only after Event Sponsor submits invoices and support
documentation acceptable to the County's Finance Department. The advertising and
promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without
increasing the total dollar amount and without requiring a written amendment to this
agreement. Monroe County's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the BOCC.
2. Event Sponsor shall provide promotion and related services as described in
the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through
the contracted agencies of the Tourist Development Council (TDC) and BOCC. The
agencies of record, shall receive payment of work in progress upon submission of
documented invoices associated with said event. In order for event sponsor to be re-
imbursed for expenditures, the invoices must be submitted no later than November
20, 2000.
3. Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor. -
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor
Liability insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
6. SOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance NO.1 0-1 990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee.
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list. "
. IN''VYIT~:p ~.;." HEREO.F, each party ~ caused this A~ree.ment to be executed by
Its duly auth~!~:t.'. "sentatlve, the -1? _ day of. ?f;L..c... ' 1999.
{ ."' ~
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(SEAU~ .1~';~:~><;:1" Board of County Commissioners
Attest: Danny. Lr.KbJha e, Clerk of Monroe County
'\ "'-~.... ' .J '
~~~~
Deputy Clerk
~ - ..... '
~{:"'-4..;.~~;~:...,...^.____'-'""'__-.. ".- ':~'::.--_::-,--~~
\.
Mayor/Chairman
(CORPORATE SEAL)
Redbone, Inc.
By.
Secretary
By
Attest:
OR
Witness
EXHIBIT A
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
OCTOBER 1, 1999 TO SEPTEMBER 30, 2000
LITTLE PALM ISLAND GRAND SLAM TOURNAMENT
------------------------------------------------------
SEP. 19-21, 2000
DIRECT MAIL & POSTAGE
$ --0--
$ 2,500
$ 1,800
$ 300
$ 500
$ --0--
$ 900
----------
$ 6,000
BROCHURES, POSTERS,
PROGRAMS, PATCHES
TROPHIES
PHOTO PROGRAM
MEDIA ADVERTISING
T-SHIRTS, CAPS, JACKETS
*GENERAL - NON-ALLOCATED
~ 191 2m)
2000 LlTlI.E PALM ISLAND Gl t\. [) SLAM
m.NBRARY
EXHIBIT B
2-6;00 p.l1J. lUgtsoomon, A1u;~R/GUJ.a!, ResrQUJt J'( LITTle Palm !sUmo
2:00 p.01.. Sllmr Aucnon Opets, Dl1un~ Room
6:00 p.m. C<<hazI. PaR:fJ & Caprams Meen1lfj, ru 1Uj Room
7:00 p.m. Kzck-oFF Dzmte1t, Dllllltcj Room
~ 2O,;un)
7:00 a.m. CmrrlnDrral BrwVq:asr, Docksl~
8:00 a.m. B~~ OF the FlHr & Go Frsbzncj .
3:00 p.m. Lzns Our
3-5:00 p.m. Paolsroc! PfIXrJ
7:00 p.m. BfarlJ Baxi<<ue
tJep... 21, 1.cm
7:00 a.m.
8:00 a.m.
3:00 p.m.
3-5;00 p.m.
6-700 p.m.
7:00 p.m.
Cmmnerral BJteakpzsT, DocksIde
r.ms In
Lmes Our
PoosrOe PaxTJ
szlenr Aucnon Rlapnon aJU} cI.os~ Di 'I1I~ Room cl Ve~
Awcools BQJtQueT, Dmmcj Room