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Item D1 Revised 2/95 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: February 28. 2000 Division: County Administrator Bulk Itern: Yes No --L Department: County Adrninistrator AGENDA ITEM WORDING: Presentation of the impacts of the incorporation of Marathon on County government and guidance frorn the County Commission as appropriate. ITEM BACKGROUND: The Administration has been discussing with the Board of County Commissioners issues pertaining to the incorporation of Marathon. Included among these are loss of revenues, reduction of County positions and reduction of overall expenses. The Board asked the Administration to provide a presentation on these and related issues as the numbers became more clear. PREVIOUS REVELANT BOCC ACTION: As above. STAFF RECOMMENDATIONS: Presentation, discussion and guidance by the Board of County Commissioners as appropriate. TOTAL COST: -0- BUDGETED: Yes No COST TO COUNTY: -0- REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty _ OMB/Purchasing _Risk Management _ - /L-2fL~~ James L. Roberts DIVISION DIRECTOR APPROVAL: DOCUMENTATION: Included lL To Follow Not Required DISPOSITION: AGENDA ITEM #~ Marathon Incorporation Budget Impacts - 2001 Office of Managernent & Budget February 28, 2000 Public \Vorks Assull1ptions 11;llhll'l ,iii palks S: hl';ll'hl'" ll) till' (it\ (\1' \I;II,llil(\1l 11;llhkl allll)ads. hlid!,'l'''. hike patlh. ell' I I a I h k I l" I {l ) (\ t k l' \ I hi d!! l' t n till' ( it \ l) I \ 1; II <l t il (\ 11 ., . I lalhkll)r;lIl "lll'l't li~ilh S: tl;lllil "it-'-Ilak 11;1Ihl('1 l)rilll pn)pntil'" pllll'il;hl'd h\ I ;lI1d \lItl]()lit\ \II l'\Hlllt~ hllildill!,''' l'lHlltilnllsl' .j<lil. lihl<lr~. l'lL' Il'lllaill the l'(\11I11~ '" Il,,,pl)fhihilit~. \\ ill ;h"l'"'' \l'l1il'k Il'dllllinll" tl) lklL'llllilll' rlllllle Ill:ed" Public Works ('uts Personnel Ottwr Total Department Cost Cost Cost Savings Savings Savings Unlnc. Parks & Beaclles 255,852 180,000 435,852 Facilities Maintenance 0 0 0 Jail Maintenance 19.750 0 19.750 Road Department 326,827 50,757 377,584 County Engineer 83,379 0 83.379 Infrastructure Projects 0 0 0 Fleet Management 34,827 0 34,827 Total 720,635 230,757 951,392 Public Works Policv Issues I r<llhrl'r l'l lUll!: Pilrks (\:. Ih.'ilCilL's ill \LII<ltl1l111'.) I LlIlSrl'r I\L1I<ltl1oll \Lllillil'.) I l<lllskr I'll;HJ:.., (\:. hlid~~l's A: rl'lillL'd llPl'ldtilllls',) I)irl'ctillll Ull SClll)ul hllilld iIlIL'Ill)C;l! ilL'.Il'l'llll'lll.l Dil'l'ctillll UII Ill;lilllL'llilIlCl' d!:-,Il'l'I1ll'llt \\ itl1 I 1)( )1 I l': -:: III i k hI' i d L'.l".) l)ill'L'liollllll rutllll' pilll (>;lllhl'l pill'k) I(JCiIIl'd l'ihl l'lld or llld - l1lik kidL'.l'.) Public Safety Assulnptions \Llldll]()11 ((I Illil\ idl' \'\\11 "lit' l"- \l11hul:llll'l' Sl'l\ il'l'S I\.l'\ ( nll)ll\ lk,lll1ll\ l'(lJIlld([ \\ itll \Llldll](lll t'illlll\.' 8:. \ll1hlil:llll\.' Sl'I\ Il'l'S \LII,lll1ilJIIll IWllillll1 i)\\11 (ill' 1)1l'\\.'lllli)111'tlllllll)lh Il' pl:llh 1\.'\ Il'\\ ,'lll'llhlll'l'II\)lh tIIL'I!l\l'slic.:dli()lh \ Lllllt:lil1 li)lh(dld:lll'\ll'l11l'l!-2l'lll\~l'l\ 1\.'l'S ~\ Skl11 III III\.' I \.' 111 : I i 11111 c.: , II\.' d... ill' \) I ~ II Il'l I 1)lsllil" I \ 1)11Illll'L'IS l''\Ik'lhl' Il'lll1hur"'l'll1\.'llh \I\.'I1\.'I'lh \\111 hl' 11Lllllt:lllll'd :11 PIl'S\.'ll1 k\l'l~ Public Safety ('uls Personnel Other Total Department Cost Cost Cost Savings Savings SavlIlgs Fire & Rescue Central 205,029 270.750 475.779 Fire & Rescue Coord, 52.472 0 52.472 EMS Administratioll 14,034 0 14,034 LK & MK Ambulallce 596,555 55,334 651.889 Key Largo Fire 3.450 0 3.450 ~/f~~Srshal 0 25,515 25,515 Total 871,540 351,599 1,223,139 ('olltract \vith ('OLlllt\ t~)r Service 0.-' \-'irl' &. ,\mhlllal1ce I'ire !\I~lrshal Parks &. be~lch maintenance Road~. n i ke paths Negotiated \\ ith ne\\ ('it: ('ulIncil !\Ll\ he ~hort term Pricil1~ iSSlll'~ MEMORANDUM TO: James L. Roberts, County Administrator FROM: Timothy J. McGarry, Director of Growth Ma~nt DATE: February 14, 2000 SUBJECT: Recommended Organizational, Staffing, and Budget Changes for FY 2001 in Reaction to Incorporation of Marathon Overview This memorandum represents the initial recommendations of the Growth Management Division concerning changes in organization, staffing, and programs in response to the incorporation of Marathon. This report recommends specific reductions in staffing, positions, and the Division budget for FY 2001; reorganization of the Environmental Resources Department under the Planning Department with the creation of a new position to supervise this new.ly formed section; upgrading of two positions to reflect increased responsibility and duties of certain positions to compensate for less staff; and transfer of staff from Marathon to satellite offices to meet the changing service needs of the Division. Policy Assumptions In making my recommendations, I have made the following policy assumptions about the level of service and programs of the Growth Management Division: · The level and quality of essential services should not be decreased to the remaining unincorporated areas of Monroe County. · Division staffing should remain at sufficient levels to ensure successful implementation of the following high priority programmatic activities: Livable Communikeys; comprehensive revision of Land Development Regulations; maintenance of and improvements to the permitting process; flood insurance inspection program; code enforcement; implementation of wastewater master plan; and implementation of an operational Geographic Information System. · Responsibilities and duties for specific tasks should be consolidated among fewer positions with upgrades in pay C:\DOCUMENT\MANAGE\fy2001 rec.doc classifications for positions given more duties and responsibilities, particularly in streamlining of permitting process. . The targeted budget and staffing reductions should, at a minimum, match revenues anticipated to be lost due to incorporation commensurate with the expected 15 to 20 percent decrease in the Division's permitting activity and a 14 percent decrease in code enforcement case loads. Reductions in Staffing and Budget As shown in Attachment One, the Growth Management Division proposes to cut its FY 2001 budget by approximately $881,000 from its FY 2000 budget level. This proposed cut is more than the $850,000 in lost revenue projected by the Office of Management and Budget. [This number will probably change when new revenue projections are prepared by OMB in cooperation with the Division for Fund 148.] The Division proposes to meet its targeted budget reductions through an approximately $420,290 reduction in personnel costs and a $461,000 reduction in operating costs. The primary reduction in operating costs will be in capital outlays (automobiles and computers), legal budget, and contractual items under Comprehensive Plan Implementation (#340). The ten positions proposed for elimination within the Division are shown in Attachment Two. The net number of positions to be eliminated by department are as follows: Building - 4; Planning - 2; Environmental Resources - 2; and Code Enforcement -2. The Division has currently 84 authorized positions of which 21 are vacant. The largest vacancy rate is in the Building Department, which now has one-third of its authorized positions open. Therefore, in all likelihood this large number of vacancies will probably not require more than a few existing staff members to lose their jobs to meet the required reduction in force levels. Reorganization of Environmental Resources The Department of Environmental Resources will be integrated into the Planning Department as a Section, similar to Comprehensive Planning and Development Review. The position of Director of Environmental Resources will be eliminated and a new position of Senior Administrator for Environmental Resources (Grade 11) created to supervise the biologists. This position will report directly to the Planning Director and will have responsibility as the County Biologist under Chapter 9.5 of the Monroe County Code. C:\DOCUMENnMANAGE\fy2001 rec.doc 2 Upgrading of Positions As shown in Attachment Two, two positions are proposed for upgrading to recognize increased responsibilities and duties, a Building Aide in the Building Department (Grade 5 to Grade, 6) and the Staff Assistant for Environmental Resources/ Marine Resources (Grade 6 to Grade 7). Transfers With the reduction in need for permitting and code enforcement services in Marathon, several transfers of staff from Marathon to other offices are proposed as shown in Attachment Three. When implemented, two staff members from Planning/Building Departments will be transferred to Plantation Key; and two staff members from Code Enforcement will be transferred to Stock Island and one to ~Iantation Key. Attachments C:\DOCUMENT\MANAGE\fy2001 rec.doc 3 GROWTH MANAGEMENT DIVISION PROPOSED BUDGET CUTS FY2001 Building Department Reductions Personnel Operating Expenses Total Planning Department Reductions Personnel Operating Expenses Total $ 138,008.40 $ 38,000.00 $ 176,008.40 $28,000 #640 $ 89,755.35 $ 50,000.00 $ 139,755.35 $30,000 #640 Environmental Resources Reductions Personnel $ 108,689.60 Operating Expenses $ 30,000.00 Total $ 138,689.60 Marine Resources Reductions Personnel Total Code Enforcement Reductions Personnel Operating Expenses Total $30,000 #640 $ (1,445.00) $ (1,445.00) $ 85,286.00 $ 28,000.00 $ 113,286.00 $20,000 #640 2010 Comprehensive Plan Reductions Operating Expenses $300,000.00 #340 Total $300,000.00 Growth Management Admin. Operating Expenses Total Rogo Implementation Operating Expenses Total Grand Total $ 5,000.00 $ 5,000.00 $ 10,000.00 $ 10,000.00 $881,294.35 #340 2/1100 ATTACHMENT ONE GROWTH MANAGEMENT DIVISION PROPOSED PERSONNEL CHANGES FY 2001 BUILDING DEPARTMENT Marathon Office- Cut 2 Positions Coord., Licensing Section-Grade 8 Building Aide-Grade 5 Plantation Key Office-Cut 2 Positions Upgrade 1 Building Aide-Grade 5 Building Aide-Grade 5 Upgrade Building Aide-Grade 5 to Building Assistant Grade 6 Total PLANNING DEPARTMENT Marathon Office-Cut 1 Position Planning Tech Plantation Key Office-Cut 1 Position Planner Total ENVIRONMENTAL RESOURCE DEPT. Marathon Office-Cut 3 Positions. Create 1. Upgrade 1 Coordinator Biologist Sr. Director Biologist Create Sr. Admin, Env.Res. Grade 11 Upgrade 1/2 Staff Assistant Grade 6 to Admin. Assistant Grade 7 Total CODe ENFORCEMENT DEPT. Plantation Key Office-Cut 1 Position Inspector Marathon Office-Cut 1 Position Inspector Total Marine Resources Department Marathon Office-Upgrade 1 Position Upgrade 1/2 Staff Assistant Grade 6 to Admin. Assistant Grade 7 Total Growth Management Admin. No Cuts Grand Total ATTACHMENT TWO $ 42,618.45 $ 32,689.65 $ 32,689.65 $ 32,689.65 $ (2,679.00) $ 138,008.40 $ 42,301.35 $ 47,454.00 $ 89,755.35 $ 45,939.60 $ 72,287.00 $ 47,454.00 $ (55,546.00) $ (1,445.00) $ 108,689.60 $ 42,643.00 $ 42,643.00 $ 85,286.00 $ (1,445.00) $ (1,445.00) $ 420,294.35 02101100 GROWTH MANAGEMENT DIVISION PROPOSED TRANSFERS FY 2001 Buildina Department: Position Administrative Assistant Grade 7 Plannina Department Position Sr. Administrator, Dev. Review Code Enforcement * Position Sr. Inspector Inspector Administrative Assistant From Marathon From Marathon From Marathon Marathon Marathon * These transfers have already been implemented. To Plantation Key To Plantation Key To Stock Island Stock Island Plantation Key ATTACHMENT THREE 02101/00 r::rJ. ~ . Ul r:: 0 0 ~ .j.I - ~ Q) .~ Ul Cl ~ 0 "0 Po ;:) CD a 1-1 <<S QJ ~ - c: QJ Q) 4-l E Ul bO Q) ~ Ul r:: Cl l'll ~ QJ 0 c: 1-1 Ul 13 l'll bO Ul III :E r::rJ. 0 0 1-1 .-I QJ - Po .-I 0 r.rJ QJ ,.c Q) >, a ~ u < .j.I Ul IE ~ QJ Ul 0 1-1 :> 0 0 QJ Po ~ 1-1 1-1 1-1 ~ Po '0 QJ QJ :> ..c:: .j.I QJ ~ bO CJ r:: ~ QJ QJ Ul ..c:: Po ~ (]) QJ >< CJ .j.I QJ ~ r:: Ul S :> QJ .. 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C'"I CO Q) ~ > M ..... - - - CO E 0 0 m Q) rfJ Cl t- O en ro c: ~ _..~-_.._-_. --~ --~ -~ ro rfJ ::E - 0 0 Q) en 0 IE U ,0) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '- C 0 0 0 0 0 0 0 0 0 Q) ~ 0 0 0 ~ ~ ~ ~ ~ .- ~ ~ ~ 0 00 lI"l 0 - ..c en > 0 co 0 C'"I M lI"l \0 ~ ~ 0 m 0 N - .q C'"I ~ 0 0 en Q) S en 0) \0 lI"l C'\ co lI"l M ,C co .q co 0 lI"l C'\ Q) 0 N 0 .q \0 0 0 ...... N '.- ~ .,="~ ~ ~ ~ ~ > lI"l - co co 0'\ 0 b1) m co I 0 M co N - - .q ~ en ~ c 0 c ~ ~ ,~ C ~ C ,~ m Q) E Q) ::E c ~ en en E Q) c Q) Q) E ""C C Q) <( ~ m E 0 0 ,~ '- E '- '- ' '- m - m ,0- Q) ~ ~ ~ a. ...c= 0 Q) 0 0 a. E Q) - ~ a. '- tJ) Q) c a. en Cl ~ E 0 Q) Q) Cl 0) ~ Q) '+- E i~ :~ E 0 c - ~ 0) 0) ~ it) ;W 0 Q) . c ,..c c 0 .- 0 '- 0- !~ C m Q) (!) C '- "C '3: 0 "C .- 'oS; C m ~ a. '- - 0 ~ 0 o- m ~ Q) 0 0 m 'C ~ ' '- 0 d - Cl N t) ~ ~ :W CD (!) 0- t- }Vle}VlOR~/t1DU}Vl FROM: Dent Pierce, Director Public Works Division TO: James L. Roberts County Administrator DATE: January 28, 2000 RE: Incorporation of Marathon " r'/I/I/I/I/I<I/I/I/I/I/I/I/I/I/I/I/I/I/I/I/I/IYI/I/I/I/I'/I/I/I/I/I/I'/1/1/l/1/1/1/1/1/'/I/I/I/I'/I/I/IAIIIf.il%rnI.)'J:IIlf:.i:l!:':ifi'___~IV 17"fIf.~r/l/I/I/I/I/l/I/l/I/I/I/I/I/I/I/In. Enclosed please find a spreadsheet showing proposed reductions within the Public Works Division relating to the incorporation of Marathon. It is important to know that this information was compiled with the assumption that the new City will be responsible for all roads, bridges and bike paths within their boundaries, as well as all County parks & beaches, including, but not limited to, Sombrero Beach, Coco Plum Beach and the Marathon Community Park Accordingly, our estimated staffing and cost reductions will have to be revised should the outcome of negotiations prove differently. Please note that in February, 1999, an estimated 10.26 positions were proposed to be cut from the Public Works Division should Marathon incorporate, and that estimate is now 24.20 positions. Some of these reductions are due in part to our streamlining and combining positions two for one. Please let me know if you need any additional information or wish to discuss this further. CDP /bpl enclosures GOUNTY of MONROE PUBLIC SAFETY DIVISION James R. "Reggie" Paros, Director .. 490 63rd Street, Suite 140 Marathon, FI. 33050 ,- BOARD OF COUNTY COMMISSIONERS MAYOR, Shirley Freeman, District 3 Mayor Pro Tern, George Neugent, District 2 Wilhelmina Harvey, District 1 Nora Williams, District 4 Mary Kay Reich, District 5 MEMORANDUM TO: James L. Roberts County Administrator FROM: James R. "Reggie" Paros, Directo Public Safety Division SUBJECT: Financial and operational impact in the Lower and Middle Keys Fire and Ambulance District (District -1) due to the incorporation of Marathon. ENCLOSURES: Cutback Option l-KCB-l Spreadsheet Cutback Option l-KCB-2 Spreadsheet Both options maintain ad valorem tax need for Fiscal Year - 2001 at the present (FY - 2000) level within the areas still comprising the Lower and Middle Keys Fire and Ambulance District, assuming that Marathon and Key Colony Beach both will withdraw from District - 1. DATE: February 7, 2000 The enclosed spreadsheets provide two different approaches to achieving the cutbacks in both dollars and personnel which will be necessary in order to maintain the present level of taxation during the next fiscal year in District - 1. They have been prepared on the basis that Marathon and Key Colony Beach both will withdraw from participation in the District. The original Cutback Option - 1 Spreadsheet, dated January 12, 2000 was indicative of Marathon's withdrawal only; not Key Colony Beach to R~CEIVED Both of the enclosed options achieve the financial goal of maintainin the, ev 0 taxation for FY - 2001 at the present (FY - 2000) level. Consequen y, both also result in I' "" ""),''\ ...1.) L James L. Roberts February 7, 2000 Page 2 a considerable reduction in the level of fire and ambulance services in the district. The primary difference being is that the approach used in Option l-KCB-l attempts to balance its impact by spreading the cutbacks throughout all areas of the District's budget, including reductions in operating costs, the number of career personnel and volunteers' benefits. Option l-KCB-2 doesn't reduce the volunteers' benefits, but instead proposes the elimination of almost all of the career personnel whose positions were created in conjunction with the establishment of the combined volunteer & paid consolidated fire and ambulance services system. The enclosed Cutback Options l-KCB-l and l-KCB-2 Spreadsheets do the following: · consider the loss of taxable value and accompanying revenues from taxes and ambulance charges from both the cities of Marathon and Key Colony Beach, · achieve the financial goal of reducing costs to compensate for the loss of revenue, · propose reductions in operating costs and personnel based entirely on achieving a financial goal; not an operational one. · assume that miscellaneous revenues and revenues from other sources will remain constant for the District - 1 Fund into Fiscal Year 2001, i.e. fund balance forward, interest earnings, · assume that some cutbacks of indirect costs will occur, i.e. reserves, budget transfers, and property appraiser and tax collector charges to the fund, · reassign the three emergency medical services Shift Supervisors' positions to stations to also have them function as firefighter/paramedics on their respective shifts, · result in a considerable reduction of the level of fire and ambulance services in the areas still comprising District - 1. Selection of either of the above options with the only purpose being of achieving a financial goal is a drastic measure and not one to be recommended. Due consideration must be given also to public safety and the potential capability of the remaining fire and ambulance services. There are a number of other funding and service alternatives that could be analyzed depending on the preference of the Board of County Commissioners. They include: consolidating taxing Districts 1,6 and 7; merging Tavernier into District 6; reestablishing separate and distinct District 5 (Tavernier); buying and/or selling particular services through interlocal agreements; relying on mutual aid from adjoining jurisdictions; privatization of services; annexation of unincorporated areas; or any combination of these. 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It) co .... - - - - .... .... - .... - N N N N N N N C") ,.... - Q) Q) .J::. en N - o N Q) C) co a. - o t) co Q. E COUNTY of MONROE PUBLIC SAFETY DIVISION James R. "Reggie" Paros, Director 490 63rd Street, Suite 140 Marathon, Fl. 33050 MEMORANDUM TO: BOARD OF COUNTY COMMISSIONERS MAYOR, Shirley Freeman, District 3 Mayor Pro Tern, George Neugent, District 2 Wilhelmina Harvey, District 1 Nora Williams, District 4 Mary Kay Reich, District 5 James L. Roberts County Administrator ~ James R. "Reggie" Paros, DirectM Public Safety Division 0," FROM: SUBJECT: Financial and operational impact in the Lower and Middle Keys Fire and Ambulance District (District -1) due to the incorporation of Marathon. ENCLOSURE: Cutback Option - 2 Spreadsheet: Maintains fIre and ambulance services at the present (FY - 2000) level within the areas still comprising the Lower and Middle Keys Fire and Ambulance District. DATE: February 3, 2000 The enclosed spreadsheet is indicative of the reductions necessary in both appropriations and personnel, and the amount of revenue required from ad valorem taxes, including the associated millage rate, to maintain the present level of fire and ambulance services in District - 1 during the next fIscal year. Cutback Option - 2 was prepared for the purpose of achieving that operational goal. It will result in an increase of the millage rate. The enclosed Cutback Option - 2 Spreadsheet does the following: · proposes reductions in appropriations and personnel based upon the estimated loss of the geographical service areas of both the cities of Marathon and Key Colony Beach, · assumes that miscellaneous revenues and revenues from oilier sources, Will-remain ~onstant for ~he District - 1 Fund into Fiscal Year 2001, i.e fun~ b~lA1~ciQIw~~__ mterest earmngs, Ii: COUNf( AD~}II~'I~"'r:- 17-1'~ ! ul If V41U;;;'~i James L. Roberts February 3, 2000 Page 2 . assumes that some cutbacks of indirect costs will occur, i.e. reserves, budget transfers, and property appraiser and tax collector charges to the fund, . achieves the operational goal of maintaining the present level of fire and ambulance services in District - 1, . considers the loss of taxable value and accompanying revenues from taxes and ambulance charges from both the cities of Marathon and Key Colony Beach, . results in a reduction of ad valoem taxes in an amount of $1,124,463 or by 22.7%, but requires an increase in the millage rate to 1.8618 or by 21.8%. o o o N N ~ as :::::J ... .0 C1l U. 'tS 'I: 1;) C C> I: '2 'cu E e ,5 Q) > C1l ..J - o o >- N~ Sc: :a~ o e ~a.. u_ as as .011) :;C1l o .~ ~ ~ 8 I: as "3 .Q E as '0 I: as e 10:; ~~ 1;) .- ._ as Oc: I:'CU O::IE I: o :;:; ! e. 8 .E c: o .c - t'!! as ::IE - o 'tS as Q. E ..... ~ I u ca I .Q ... = (J - - - - - 1- U. 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'0 1:: 0 Q) Q, 0 c 'E 1ii "3 0:: 0 Q) 1ii 0) 0 'C ii: 'fi 1;) :g 0) oi5 is 0 m c Q) ~ > .c m Q, > .!!! >. 0 E '5 '0 e x e 0 0) 0) 0) c > ~ Q) ::s :::.:: m ~ 2 ::s 0 m m (J <( I- 0:: to u: ..J I- a.. CiS in en in 0 ..J l- I- ..... N C") oot LO co r- co (1) 0 .... N C") . It) co ..... co 0) 0 .... ~ C") . It) co .... .... .... ..... .... ..... .... .... ..... .... N N N N N N N - o N Q) Cl m D.. co - Q) Q) .c (J) GOUNTY of MONROE ~-l,_':~ PUBLIC SAFETY DIVISION -- James R. "Reggie" Paros, Director .. 490 63rd Street, Suite 140 Marathon, Fl. 33050 BOARD OF COUNTY COMMISSIONERS MAYOR, Shirley Freeman, District 3 Mayor Pro Tern, George Neugent, District 2 Wilhelmina Harvey, District 1 Nora Williams, District 4 Mary Kay Reich, District 5 MEMORANDUM TO: James L. Roberts County Administrator FROM: James R. "Reggie" Paros, Director Public Safety Division SUBJECT: Financial and operational impact in the Lower and Middle Keys Fire and Ambulance District (District -1) due to the incorporation of Marathon. ENCLOSURE: Cutback Option - 3 Spreadsheet: Proposes a reasonable balance between the amount of taxation and the level of fire and ambulance services within the areas still comprising the Lower and Middle Keys Fire and Ambulance District. DATE: February 4, 2000 The enclosed spreadsheet is indicative of the actions necessary in both appropriations and revenues to provide a reasonable balance between the amount of taxation and the level of fire and ambulance services in District - 1 during the next fiscal year. Cutback Option- 3 was prepared for the purpose of achieving that goal. It will result in both a moderate reduction in the level of services and increase in the millage rate when compared to Options - 1 & 2. The enclosed Cutback Option - 3 Spreadsheet does the folIo : · proposes reductions in appropriations and personnel based pon the cRgft~a ~cQs of the geographical service areas of both the cities of Marothon ani KeFY c~OIOn! ~~~~h, '- ...; ',- -' , COUNTY ADMINISTR:\TOR James L. Roberts February 4, 2000 Page 2 · assumes that miscellaneous revenues and revenues from other sources will remain constant for the District - 1 Fund into Fiscal Year 2001, i.e. fund balance forward, interest earnings, · assumes that some cutbacks of indirect costs will occur, i.e. reserves, budget transfers, and property appraiser and tax collector charges to the fund, · achieves the operational goal of maintaining a reasonable level of fire and ambulance services in District - 1, · considers the loss of taxable value and accompanying revenues from taxes and ambulance charges from both the cities of Marathon and Key Colony Beach, · achieves the financial goal by reducing ad valoem taxes in the amount of $1 ,348,080 or by 27.2%; requires a millage rate of 1.7533, · provides for the most part for the combined volunteer & paid fire and ambulance services system which presently uses cross trained personnel to continue to function, · reassigns the three emergency medical services Shift Supervisors' positions to stations to also have them function as fIrefighter/paramedics on their respective shifts, · Maintains volunteers' personal expense reimbursements and other benefits at present levels. 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