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Item D2 Revised 2/95 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: February 28. 2000 Division: County Administrator Bulk Item: Yes No~ Department: County Administrator AGENDA ITEM WORDING: Presentation of potential negotiation issues with the new City of Marathon and guidance by the Board of County Commissioners as appropriate. ITEM BACKGROUND: With the incorporation of the new City of Marathon, many issues will arise, as they did with the incorporation of the Village of Islamorada. The presentation and discussion are intended to identify and provide some background concerning what those issues might be. It will be important to clarify as many of these as possible prior to developing the draft budget to be submitted to the Board of County Commissioners in July. PREVIOUS REVELANT BOCC ACTION: None. STAFF RECOMMENDATIONS: Discussion and guidance by the Board of County Commissioners as appropriate. TOTAL COST: -0- BUDGETED: Yes No COST TO COUNTY: -0- REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty _ OMB/Purchasing _Risk Management _ DIVISION DIRECTOR APPROVAL: '-=1"?~ James L. Roberts DOCUMENTATION: Included To Follow X Not Required AGENDA ITEM # '/ill DISPOSITION: AGENDA ITEM WITH LATE DOCUMENTATION DIVISION County Administrator DEPARTMENT County Administrator SUBJECT Presentation of potential negotiation issues with the new City of Marathon and guidance by the Board of County Commissioners as appropriate. DATE ITEM WILL BE AVAILABLE February 25, 2000 AGENDA ITEM NUMBER D2 MONROE COUNTY/CITY OF MARATHON NEGOTIATIONS BACKGROUND With the incorporation of the City of Marathon and the seating of the City Council by the end of February, 2000, it is necessary for the County to begin preparing for the negotiations that will ultimately occur between ~e County and the City. When the Village of Islamorada was incorporated, the negotiation preparation did not begin until after the Village had presented its requests, concerns, issues, etc. In discussions with the Board of County Commissioners, the Board and the Administration agreed that it would be beneficial to have some information made available early so there would be time to consider the issues that might arise and to prepare for them. The agenda item for the meeting of the Board of County Commissioners on February 28, 2000, is for the purpose of reviewing many of the issues that might arise. It is not jntended to provide the final positions for negotiations which should come only after an initial meeting with the City representatives and a review of their concerns and requests. There will probably be two sets of agreements to be considered by the Board of County Commissioners. The first will be transition agreements, which will outline responsibilities for the balance of fiscal year 2000. Notable among these are the Growth Management issues and those areas in which the new City will be receiving some state shared revenues. In that regard, the question will be how far into the year does the County continue to supply the services if it is not receiving all the revenues to which it was entitled before the incorporation. Another concern is the timing of the negotiations. It would be helpful if they could begin fairly quickly so that the County could have some agreements in place prior 1)1. to the draft budget presentation to the Board of County Commissioners in July of 2000. Issues such as whether the new City will supply its emergency medical services or ask the County to sign a contract are critical for the projection of expenses and revenues for fiscal year 2001. In addition, there are questions concerning a large number of County parks and recreational areas and who will be responsible for owning and maintaining them and the turning over of roads, bridges and bike paths to the new City. Also, how are these to be funded since the City is no longer in the Unincorporated Parks and Beaches Taxing District. Having proceeded through negotiations with the Village of Islamorada, the County is better prepared to work with and cooperate with the new City of Marathon. We can begin meeting with the City representatives as soon as they feel they are prepared to begin discussions. ISSUES Growth Management - The issues presented below assume that the new City of Marathon will not request any services from the County's Growth Management Division during the transition period or afterwards. If the City decides it wants the County to provide any services, it will have to be by interlocal agreement and subject to the approval of the Board of County Commissioners. The following are some of the issues which will need to be addressed during the transition. 1. Development of a Chapter 380 Tri-party Agreement for creation of a ROGO sub-allocation area for City of Marathon including identification of City responsibilities and duties for assuming restrictive covenants and 2 dedication of ROGO lots and acknowledgment by both parties of the necessity to enter into future intergovernmental agreements between the two parties and other municipalities in the Keys to address concurrency, hurricane evacuation, ROGO, and planning issues of mutual interest. 2. Transfer of official building permit and development records and code enforcement files to the City by some specified period of time. 3. Arrangements for processing and transfer of impact fees by category (dependent on negotiations for services). 4. Processing of proposed future land use map and zoning map amendments for County-owned property within the City of Marathon. 5. Disposition of all building permit applications and fees received prior to February 24, 2000. 6. Disposition of all current code enforcement cases. 7. Disposition of outstanding beneficial use and vesting applications and fees. Solid Waste - It is fortunate that the state legislation that allowed for the City to be created provided that Marathon solid waste will be delivered to the County through the end of fiscal year 2002. The County and the City should discuss guaranteeing the flow of solid waste to the County facilities at least through 2006. The 2002 issue was a result of negotiations during the legislative process. For the stability of the County solid waste system, it is important that there be an opportunity to discuss this issue. 8. In the event the City of Marathon wants to have its own solid waste collection agreement with the present franchisee, there should be the 3 guarantee that the solid waste flow will still come to the County facilities. However, there should be additional discussions concerning the City assuming their customer service, pollution control, and hurricane clean-up functions, especially since the funds to pay for the solid waste system will be raised by the City. Public Works - The County has a large number of properties in Marathon that are used for public and related purposes. These fall into a variety of categories which are included on the attached set of tables. There are many facilities and parks that pertain directly to services provided by the Board of County Commissioners. There are many that are in support of the Constitutional Officers including the Sheriff. There are some properties that are leased to nonprofit entities. Many properties are directly related to the Marathon Airport operations and agreements with the entities that utilize that facility. 9. There are many properties that support the Constitutional Officers or otherwise pertain to County-wide services. For the sake of this document, it is assumed that these will remain within County control. Starting on page one of the six page Public Works Addendum, the following fit that category: Sheriff's Substation, Tax Collector, Sub-Courthouse, Temporary Courthouse, Clerk of Courts Offices, Marathon Library, Two Sheriff's Storage Buildings, One Building used by Switlik School, all Marathon Airport Properties, Public Works Offices, Animal Shelter Facility, Fleet, Garage, Communications Trailer, Government Center Annex, Regional 4 Government Center, Ruth Ivans Health Clinic, Crawl Key Fire Training Facility, Grassy Key Translator, Marathon Jail. 10. There are a number of facilities that are utilized by nonprofit organizations and for general pubic usage as follows: Senior Citizens Center, 33rd Street Restrooms, Teen Center, Jaycees Building, Yacht Club, DA V Building. 11. There are properties dedicated to municipal services such as Fire & Emergency Medical Services. These are: Fire Station #1, Fire Station #2. These will be covered more fully in the section on Public Safety. 12. A major portion of the County's investment in the Marathon area is included on the third page of the tables. This summarizes information about various parks and recreational facilities. It should be noted that the Marathon Community Park is under construction for an expenditure of approximately $1.9 million. The County has stated in the past that it would complete this Phase I of the park since plans had proceeded far enough along for that purpose. 13. Improvements at park and beach facilities are paid for from infrastructure , sales tax funds, impact fees, grants, or a combination of these. Maintenance of the facilities is primarily through the Unincorporated Parks & Beaches Taxing District. The City of Marathon will no longer be in the Unincorporated Parks & Beaches Taxing District. As of July 1, 2000, the County will not be receiving infrastructure sales tax funds that will now go to the new City. That amount is estimated at $1 million per year. 5 14. The County and the City will need to discuss whether any of these facilities will become the responsibility of the City of Marathon and whether, if that is the case, they will propose to the County a contract to continue maintenance. If that does not occur, the County will need to consider how it will fund improvements and maintenance to those facilities, with one possibility being County-wide (general fund) taxation. 15. Please note the Interlocal Agreement with the School Board and the funding that is utilized within the City of Marathon for those purposes. 16. On the fourth page of the Public Works Tables is a summary of the Roads, Bridges, Bike Paths, Street Lights, and Traffic Signals. Work on these is funded primarily by gas tax funds. Effective July 1, 2000, the new City will be eligible for gas tax funds and the County will loose that same amount of approximately $227,000. In summary, there are 286 roads for approximately 58 miles, 7 bridges, and almost 10 miles of bike paths. In the negotiations with the Village, these were all turned over to the Village and their maintenance became the Village's responsibilities. Street lights on U.S. Highway 1 are paid for by the County costing approximately $38,000 per year. The County is responsible for maintenance of traffic signals through an agreement with the Florida Keys Electric Cooperative. These were negotiated to be taken over by the Village. 17. The roads, bridges, bike paths, street lights and traffic signal costs are estimated to be approximately $649,000 annually. This includes estimates 6 of personnel and operating costs as well as construction costs and physical improvements. Public Safety - There are many issues related to Public Safety in the new City. Primary among these are Fire Services and Emergency Medical Services. In the negotiations with the Village, these were also major points.of discussion. The following list is provided to show that there are services which will shift to the responsibility of the new City as a result of the City no longer being in the Fire & Ambulance District 1. The question of equipment and facilities is paramount. In discussions with the Village, there were agreements as to the Village retaining certain equipment and facilities. Also in those discussions, the Village requested a contract to continue Emergency Medical Services for its first full year of operation. There was an agreement between the County and the Village and the County continued to provide 'that service through September 30, 1999. The following are some of the issues in reference to Fire and Emergency Medical Services: 18. Fire Station #1 is located at the intersection of U.S. Highway 1 and 33rd Street. It is owned by Monroe County. It consists of three garage bays: one is presently used as a storage area for County-wide fire rescue and EMS supplies and portable equipment, another is used for housing the fireh engine assigned to the County's Fire Academy, and the last one is used periodically by the Marathon Volunteer Fire Department to house a fire engine. 7 19. Fire Station #2 is located on airport property at Marathon Airport. It is used as the headquarters station of the Marathon V olunteer Fire Department. Most of the :fire engines are housed at and respond from this station. Additionally, the airport's crash-tire-rescue (CFR) apparatus are located at this station along with the personnel who staff them. The County's EMS crew quarters for Medical Unit #6. are located in a trailer adjacent to the rear of the station; ambulances are parked on the outside, in front of the :fire station. 20. Presently, there are four equipped fire apparatus assigned to the Marathon Volunteer Fire Department, excluding Marathon Airport's CFR apparatus. They are a 1979 pumper, a 1989 tanker/pumper, a 1993 ladder truck, and a 1994 rescue/pumper; all are assets of the Lower and Middle Keys Fire and Ambulance District 21. Presently, there are two equipped ambulances assigned to the Marathon area. 22. There are numerous items of portable firefighting equipment, res'c~e equipment and radio communications equipment presently assigned either to the Marathon Volunteer Fire Department or for use in the area by EMS. All are assets of the Lower and Middle Keys Fire and Ambulance District. 23. There are an estimated $23,800 in Fire and EMS Impact Fees in the Middle Keys District. A proportionate share of those could be considered in the negotiations. 8 24. The Lower and Middle Keys Fire and Ambulance District's fund balance has dropped substantially over the past few years. Further depletion could be problematic. 25. Continued County provided dispatch and communications services, including handling 9-1-1 calls and dispatch through the Sheriff's Office, could be negotiable. 26. Continued use of the County's emergency services radio communications network could be negotiable. 27. Continued provision of automatic aid and mutual aid should be negotiable. 28. Use of the County's Fire Academy by the City of Marathon at a reasonable charge should be negotiable. 29. The provision of fire rescue and/or EMS services by the County with the City of Marathon on an interim or long-term basis could be negotiated. Recently, the Administrator received a communication from the Mayor of the City of Key Colony Beach. In that communication, the Mayor states that he believes Marathon will eventually take over all of its own fire and ambulance services. He , questions whether the County could adequately serve his City, probably based upon the geographical relationships. Since it is probably not economically feasible for Key Colony Beach to supply its service directly, the City is considering entering into some type of an interlocal agreement with Marathon. They request to be included in any discussions concerning fire and EMS services. 9 Community Services - The Community Services Division deals with County- wide services and, as such, there will be little need for negotiations. It is assumed that libraries will remain a County-wide function since to break up the system into pieces would be a detriment to all areas of the County. There should be an agreement about providing library impact fees to the County. The Social Service Transportation Program is primarily funded through gas taxes. Some of those funds are being transferred to the new City. Although there should not be a direct impact on the Transportation Program, at some point the County should look at the lessening amount of gas tax funds to be distributed among various County-wide programs. OTHER ISSUES There are a number of issues including financial issues' 'that will need to be discussed. These were major discussion items in the negotiations with the Village of Islamorada. The financial issues are extremely important because they will impact not only the City of Marathon but other parts of the County. 30. There are approximately $1,186,370 in roadway impact fees for district 2. If the County is not to continue with its Seven Year Road and Bike Way Plan in Marathon, there could be an agreement as to what portion of those funds would be turned over to the City. One formula might be to utilize what is proposed in the coming year for work in the City. 31. There are approximately $35,150 of park impact fees appropriated in the district. Those funds that are already programmed for the balance of this 10 fiscal year could be discussed. Although it is labor extensive, it might be possible to review the contributions to the impact fees based upon whether they were collected within what is now the jurisdiction of Marathon. 32. There are approximately $23,800 of fire impact fees in the district. As with the Village, there would need to be a system to determine what portion would be appropriate for the City of Marathon. 33. The issue of fund balances, especially in Fire & Ambulance District 1, will probably be raised. This was a major area of discussion with the Village. 34. There might also be discussion concerning the fund balances in the municipal services taxing unit. These funds include Unincorporated Parks & Beaches balances. 35. During the discussion with the Village, it was identified by the County Attorney's Office that there is no statutory obligation to turn over funds in any of the fund balance accounts. The summary above is intended to be only an indication of the types of issues that might arise during the negotiations. Obviously, the new City of Marathon repre~entatives will bring more issues to the table. The Administration is not expecting decisions from the Board of County Commissioners concerning these issues on February 28, 2000. If the Board is interested in giving any guidance or raising additional issues or interpretations, those can be requested and the Administration will provide that additional information. 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C> !E N ~ ::i ~ U) U) - CD CD CD "C C> tU "C ~ ~ "~ m en Acquisition Costs for Monroe County Parks in Marathon Jessie Hobbs Park Legal Description: Purchase price: Funding source: Marathon Park Legal Description: Purchase price: Funding source: Legal Description: Purchase price: Funding source: Block 1, Lot 1 and part of Lot 2. Marathon Beach subdivision $122,200 County infrastructure sales tax revenue RE #103350-000200 (David Swartz property, next to marina) $1,337,857 50% County infrastructure sales tax revenue 50% Florida Communities Trust grant RE #103340-000100 (fonnerly Pat and Kelly's Marina) $525,000 County infrastructure sales tax revenue Coco Plum Beach Park Legal Description: Block 21, Lots 24-32, Coco Plum Beach (Faga property) Purchase price: , $2,350,000 Funding source: 50% Land Authority funds 50% Florida Communities Trust grant Legal Description: Purchase price: Funding source: Legal Description: Purchase price: Funding source: Legal Description: Purchase price: Funding source: Block 21, Lots 33-40 & west 1/2 of Lot 41, Coco Plum 'Beach (Epic property) $300,000 Land Authority funds Block 21, East half of Lot 41 and Lots 42-49, Coc Plum Beach (Loia property) none (never acquired) Block 21, Lots 50-56, Coco Plum Beach (Schwitalla property) $450,000 Land Authority funds ($262,500) Florida Communities Trust grant ($187,500) to the draft budget presentation to the Board of County Commissioners in July of 2000. Issues such as whether the new City will supply its emergency medical services or ask the County to sign a contract are critical for the projection of expenses and revenues for fiscal year 2001. In addition, there are questions concerning a large number of County parks and recreational areas and who will be responsible for owning and maintaining them and the turning over of roads, bridges and bike paths to the new City. Also, how are these to be funded since the City is no longer in the Unincorporated Parks and Beaches Taxing District. Having proceeded through negotiations with the Village of Islamorada, the County is better prepared to work with and cooperate with the new City of Marathon. We can begin meeting with the City representatives as soon as they feel they are prepared to begin discussions. ISSUES Growth Management - The issues presented below assume that the new City of Marathon will not request any services from the County's Growth Management Division during the transition period or afterwards. If the City decides it wants the County to provide any services, it will have to be by interlocal agreement and subject to the approval of the Board of County Commissioners. The following are some of the issues which will need to be addressed during the transition. 1. Development of a Chapter 380 Tri-party Agreement for creation of a ROGO sub-allocation area for City of Marathon including identification of City responsibilities and duties for assuming restrictive covenants and 2 Proiect Coco Phan M8I8thcm PaN' Condemnation Marina Jesse Hobbs Park Sombrero Beach County Park Improvements Amount Funding Budntal Source $ 40,000 lc Infrastructure 70,000 ' Pafk Impact Fee $ 3.4 mil ' ic tnfrastructure Previous Expense ( 1995-1999) $324,000 '$100,000' lc Infrastructure $197,000. 180,000* lclnfrastructure · 50,000, SFWMD 23,000 DIP-. 0 NJA $134,000 $ 60,000 Parle Impact Fees $ 40,000 75.000 Grants 60,000 FEMA Total Available Park Impact Fees $ 35,150... -Includes management fee ofSl4,sOOlmontb .. Add' I. FUD~bci'ilI ~0I0d for doehge ..-Marathonto pt 1/3 of.lbaled'onfeuibility study == $11,717 , , '"