Item S6 } S.6
`,
County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys ��� � � Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
January 20, 2021
Agenda Item Number: S.6
Agenda Item Summary #7237
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou(305) 292-4549
None
AGENDA ITEM WORDING: Approval to enter into a one (1)year Residential Lease Agreement
with a County employee, JW, as Lessee, for Unit B, of a County-owned duplex.
ITEM BACKGROUND: A County employee moved out of one-half of the County-owned duplex,
Unit B, on September 5, 2020. The unit has been inspected and is ready for lease again. County staff
followed the approved application process and opened up the opportunity to all County employees
and Deputies for the Monroe County Sheriff's Dept. A tenant is eligible by submitting an
application and a Supervisor's recommendation. Several employees submitted applications for this
location. On January 12, 2021, names for the employee rentals were compiled and a drawing was
conducted to select the new tenant in a manner fair to all applicants. JW's name was drawn for this
location. The monthly rental fee is $550.00.
PREVIOUS RELEVANT BOCC ACTION:
December 9, 2020 The Commission directed staff to offer the two currently available
County-owned property locations simultaneously to Sheriff's deputies and
County staff to apply for rental of these locations.
CONTRACT/AGREEMENT CHANGES:
New Lease Agreement
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Lease with Exhibits - JW Unit B (Partially executed, legal stamped& redacted)
Public Works -Policy for Residential Rental Facilities
FINANCIAL IMPACT:
Effective Date: 02/01/2021
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S.6
Expiration Date: 01/31/2022
Total Dollar Value of Contract: Revenue
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: Yes
Source of Funds: Revenue
CPI: No
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: Yes If yes, amount:$550.00/Month
Grant: N/A
County Match: N/A
Insurance Required: Yes
Additional Details: The Unit became available September 6, 2020
Revenue
REVIEWED BY:
Patricia Eables Completed 01/12/2021 4:23 PM
William DeSantis Completed 01/12/2021 4:40 PM
Kevin Wilson Skipped 01/12/2021 4:24 PM
Purchasing Completed 01/12/2021 4:41 PM
Budget and Finance Completed 01/12/2021 4:42 PM
Maria Slavik Completed 01/12/2021 6:00 PM
Liz Yongue Completed 01/12/2021 6:10 PM
Board of County Commissioners Pending 01/20/2021 9:00 AM
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S.6.b
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
POLICY FOR USE OF RESIDENTIAL HOUSING ON COUNTY-OWNED PROPERTY
MONROE COUNTY,FLORIDA 2
0.
BACKGROUND:
Monroe County owns several properties which include residential living quarters. In an effort to provide U
security at these locations, the County has allowed law enforcement officers to rent the County-owned
housing at a below market rate. In turn, the officers are required to patrol the premises on a regular basis
and report any irregularities to designated County staff.
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PURPOSE:
To set forth a policy whereby currently employed Monroe County employee may reside in County-owned
residential housing when the housing is not utilized by law enforcement officers. This policy will provide
current County employees the opportunity to apply for available residential County-owned housing. '
PROCEDURE:
Any Monroe County employee, excluding Division Directors and Department Heads, must submit an 0
application and be recommended by his/her supervisor, Department Head and Division Director, in 0
addition to any other documentation required by the lease. In the event of multiple applicants other than
law enforcement, names of all eligible applicants will be put in a container and two names will be drawn.
Should the first person selected decline renting the available unit, the second name drawn will be given
the opportunity. c
LEASE TERM: 2
0.
Leases are for a term of one (1) year, unless otherwise approved by Monroe County Board of County
Commissioners (BOCC). There is no automatic renewal of this lease. Upon lease termination, the lease
will go out for new applicants to determine the next tenant.
RENT/SECURITY DEPOSIT:
Rental rates have been adjusted in the past but in April 2006 an attempt was made to make rates more
uniform and define the utility responsibility. The BOCC approved $6.00 per square foot of the residence,
and in 2008 the BOCC approved rents to be increased to $10.00 per square foot.
Monroe County employees will pay $10.00 per square foot, or a rate adjusted to fair market value for the
area in which the residence is located,to be approved by the BOCC.
Prior to occupancy,the tenant shall pay a security deposit equal to one (1)month's rent. 0
UTILITIES:
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Tenant shall pay for utilities including,water, sewer/septic, electricity and solid waste collection, and will (n
provide residential electric service, telephone service, and cable television service at his/her own expense.
All utility connection costs will be paid by tenant.
INSURANCE/HOLD HARMLESS/INDEMNIFICATION:
All tenants are required to furnish an original certificate of insurance for personal liability coverage �.
naming Monroe County Board of County Commissioners as an additional insured, as more fully
described in the lease, unless these provisions are waived by the Monroe County Risk Management
Department or the County Administrator.
Policy for Residential Housing,County-owned Properties -1-
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S.6.b
Tenants also agree to indemnify and hold harmless the Monroe County Board of County Commissioners
from any and all claims for bodily injury, and property damage (including property owned by Monroe
County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, or in o
connection with or by reason of the Tenant utilizing property governed by this Agreement. One
exception to this is in the case of law enforcement for any such claims as may occur due to the Officer's W
performance of duties under this Agreement
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MISCELLANEOUS:
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2
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ATTACHMENTS:
1. Application for Employee Rental of Monroe County-Owned Residence
2. County-Owned Property Residential Lease (Employee)
3. Residential Lease with Law Enforcement Officer
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0
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2
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Policy for Residential Housing,County-owned Properties -2-
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