Item C13 C.13'
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CountCounty ��Monroe. ,y, ? "tr, BOARD OF COUNTY COMMISSIONERS
y M T� \�1a� Mayor Michelle Coldiron,District 2
�1 1 nff `_ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
January 20, 2021
Agenda Item Number: C.13
Agenda Item Summary #7637
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Approval of Jacobs Project Management Co.'s Task Order No.
12/15-91 in the amount of $309,453.00 for Aircraft Overflow Parking Design Phase 2 at the Key
West International Airport. The project was identified in the Master Plan completed in 2019 due to
increased aircraft activity and the need for additional aircraft apron parking. The Task Order is
being funded by FDOT Grant GIQ91 (50%) and Airport Operating Fund 404 (50%).
ITEM BACKGROUND: Services include coordination, design and permitting for the expansion of
the general aviation apron as the airport continues to experience increased need for aircraft apron
parking. Phase 2 will develop 90% design and bid documents for the proposed aircraft overflow
apron, 90% design and bid documents for on-site and off-site mitigation areas, and includes
submittal of South Florida Water Management District environmental resource permit and Monroe
County permit.
PREVIOUS RELEVANT BOCC ACTION: Approval of Master Agreement for Professional
Services with Jacobs Project Management Company for General Consulting Services for both
Monroe County Airports on February 15, 2017, and on October 21, 2020, approval of Jacobs PSO
12/15-84 for Aircraft Overflow Parking Design Phase 1.
CONTRACT/AGREEMENT CHANGES:
New PSO
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Jacobs 1215-91 EYW Aircraft Overflow Parking Design Ph 2
FINANCIAL IMPACT:
Effective Date: Upon execution.
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C.13'
Expiration Date: 365 days after execution.
Total Dollar Value of Contract: $309,453.00
Total Cost to County: -0-
Current Year Portion: all
Budgeted: yes
Source of Funds: FDOT Grant G1Q91 (50%) and Airport Operating Fund 404 (50%)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: Yes, under the Master Agreement.
Additional Details:
01/20/21 404-63001 - KEY WEST AIRPORT O & M $154,727.00
REVIEWED BY:
Richard Strickland Completed 01/04/2021 1:42 PM
Pedro Mercado Completed 01/04/2021 1:54 PM
Purchasing Completed 01/04/2021 2:45 PM
Budget and Finance Completed 01/04/2021 4:25 PM
Maria Slavik Completed 01/04/2021 4:26 PM
Liz Yongue Completed 01/04/2021 4:38 PM
Board of County Commissioners Pending 01/20/2021 9:00 AM
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MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
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Effective Date Task Order No. 12/1 -91
Client Project No. Engineer Project No. E9Y37991 a
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This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017 ("Agreement"). The
Agreement is incorporated herein and forms an integral part of this Task Order. LO
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Services Authorized-Aircraft Overflow Parking-Phase 2
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Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and 0
consists of page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of$ 309,453.09
N/A Other(Describe): E4ERCADO
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Schedule PEDRServices may commence on Executi n ASSISTServices will cease by 3b5 da O
Other
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(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA >
By 2
Mayor/Chairman
CONSULTANT:
JAC BS PRojEcr MANAGEMENT
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File: MSTR APS—Monroe County
Page 1 of 1
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Exhibit A- (12/15 - 91)
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Scope of Services
Monroe County Airports
Key West International Airport (EYW)
Aircraft Overflow Parking -Phase 2
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SCOPE OF WORK
This scope of services is the second phase of PSO 12/15-84.
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EXISTING CONDITIONS cV
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Key West International Airport continues to see increase in aircraft activity and the need CL
for aircraft apron parking. In accordance with the Master Plan completed in 2019,the
additional Overflow Apron is recommended to support this increased demand.
The footprint of the proposed Aircraft Overflow Parking is located west of Taxiway 81 and '
adjacent to an existing salt pond.The conceptual layout of the Aircraft Overflow Parking
is as shown in Figure 1.
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Figure 1: Conceptual Layout of Aircraft Overflow Parking and Survey Area
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DESCRIPTION OF WORK
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Phase 2 of the Aircraft Overflow Apron project includes the following elements:
1. Develop 90%and bid documents for the proposed Overflow Apron.
2. Develop 90%and bid documents for the on-site and off-site mitigation areas.
3. Submit a SFWMD environmental resource permit and Monroe County permit.
GENERALSCOPE
One construction package wil I be developed for this project. For this construction LO
package,Jacobs will provide the following services:
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1. Management of the project from 30%design to bid opening and award of the
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construction contract.
2. Preparation of the construction documents and incorporation of Monroe County's 0
front end contract documents.
3. Preparation of the engineering report,construction cost estimate,and
construction schedule. �-
4. Bidding and award assistance.
ASSUMPTIONS/DESIGN PARAMETERS CL
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1. This project will be funded with state, local,and CARES monies.
2. Jacobs will develop plans,technical specifications,an engineering report,and a
construction cost estimate at the 90%design level for review.
3. It is assumed the existing airfield lighting vault has available capacity to support the CL
additional taxiway edge lighting arld illuminated guidance signs. e
4. Jacobs will produce a final contract set of plans,specifications, engineering report,
construction schedule,and construction cost estimate for bidding purposes. >
5. A pavement design report is required and will be based on the airport's current fleet
mix. 2
6. USACE, SFWMD,and Monroe County permits are required based on the current scope
of the project. �-
7. A pavement design report is required and will be based on the airport's current
general aviation fleet mix. LO
8. The taxiway design criteria will be based on Taxiway Design Group 2. It is assumed
that this project will not utilize paved shoulders.
9. The design will be in accordance with the most current FAA-AIP Advisory Circulars.
10.This scope of work does not include construction administration,resident project
representative nor quality assurance testing. This scope of work also does not
include the development of a construction management plan.These services along
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with a construction management plan will be provided under a separate purchase
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order.
11.It is assumed that this project does not require the creation of an AGIS project.
12.Any cost estimates provided by Jacobs will be in a basis of experience and judgement.
Since consultant has no control over market conditions or bidding procedures,Jacobs
does not warrant that bids or ultimate construction costs will not vary from these cost
estimates.
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ARTICLE C-90%AND BID DESIGN >
Based on the information collected under Article A as described in PSO 12/15-84 the
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90%and final contract documents will be developed for all elements identified in this
scope of work. `V
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1. Develop technical specifications utilizing FAA's standard specifications for CL
construction (i.e. FAA Specifications P-101, P-152, T-904, P-620, etc.). Submit
complete technical specifications at 90%and final.
2. Coordinate and incorporate Monroe County provided contract document/front-
end specifications into the final contract bid documents. (i.e. Notice to Bidders,
Invitation to Bidders, Instruction to Bidders, Bid Proposal, Contract, Contract
Articles,General Specifications).
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3. Develop a construction schedule for use in determining phasing and duration.
4. Prepare for and attend one (1) design review meeting (90%) with the Airport to
discuss project progress and review the design submittals.
5. Conduct an electrical site visit to investigate the adjacent apron's existing
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floodlight circuitry.
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6. Prepare final pavement design report. All analytical methods, results, and
recommendations will be summarized in a detailed written draft report.
7. Continue coordination with Birkitt Environmental Services for the USACE permit, 2
SFWMD permit, and Monroe County permit.
8. Develop final on-site and off-site mitigation design and report. The designs, LU
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mitigation plans, and reports will be completed as outlined in the attached scope
of work by Birkitt Environmental Services, Inc. LO
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9. Perform an analysis and design of a rubble rip rap revetment along the bank of
the existing tidal salt ponds along the perimeter of the proposed overflow parking 0
apron. Analyze the existing prevailing wind and tidal conditions to develop
design criteria for the revetment. Provide plan limits and geometry of rip rap on
appropriate drawings sheets. Provide typical sections for rip rap slopes and o
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provide notes for the installation, material grading, bedding and associated
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geotextiles for the revetment.
10.The following plans will progress to the 90% and bid design level. The
bold/italicized plans will be added to the 90%and bid design levels:
Overflow Apron/Mitigation Areas
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Sheet Name Number of Sheets
Title Sheet 1
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Index of Drawings and 1
Notes
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General Notes 1
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Summary of Quantities 1
General Plan
Survey Control Plan S
Haul Route and Part I1 2 >'
Surf aces `�
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Existing Conditions Plan 8 CL
Geotech/ orin s Plan 8N
General Phasing Plan 2
Detailed Phasing/Safety 2
Plan
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Safety Notes/Details 1
Demolition/Clearing & C >
Grubbing Plan
Geometry Plan 2 2
Typical Sections S
Grading Plan C LU
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Drainage Plan 2 LO
Drainage Details 2
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Landscape Plan C
Landscape Details 2
Erosion Control/Dewatering 2
Plan
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Erosion Control/Dewatering 3
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Details
Pavement Marking Plan 1
Pavement Marking Details 1
Electrical Demolition Plan
Electrical Plan
light F fixture/Sign 1 �
Schedule
Electrical Details 6 L
Miscellaneous Details 4 `V
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Total Sheet Count 87
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11.Evaluate potential bid alternates and alternatives for the construction based on
available funding sources.
12.Jacobs will perform final drainage design and the necessary SFWMD permitting.
Jacobs will assist Birkitt Environmental Services with the SFWMD permit. Drainage
improvements will include connecting existing storm sewer systems to the newly
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installed injection wells that were installed under a previous project.
13.Jacobs will perform final airfield electrical design.The final airfield electrical
design will include the installation of new taxiway edge lights and apron
floodlighting, installation of guidance signs,and providing new guidance sign
panels due to the re-naming of the taxiways.The apron floodlighting will require CL
lighting photometric calculations.
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14.Develop detailed construction quantities and cost estimate at the 90% and at
final contract document design levels.
15.Coordinate, distribute and print the following copies of the 90% and bid design 2
drawings (plans and design report) for review by the Airport:
Monroe County: 2 copies of plans (1 full size; 1 half size), 2 copies of specifications, LU
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2 copies of engineering report,and 2 copies of engineer's estimate a,
for each submission. LO
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FDOT: 2 copies of plans (2 half size),and a CD containing the drawings,
specifications,engineering report,and engineer's estimate for the 0
90%submission only.
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JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE N
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Monroe County O
Airport:
Key West International Airport
Project:
Aircraft Overflow Parking-Phase 2 O
FEE SUMMARY
BASIC SERVICES
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Hours Fee DBE AMOUNT CE
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Article C:90%Design 1,052 $ 242,568 $ 127,424
Article C:Bid Design 258 $ 30,418 $ - r
Article D:Bid Phase Services 184 $ 36,467 $ 15,027
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Total Basic Services Lump Sum Fee 1,494 $ 309,453 $ 142,451 cV
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TOTAL LUMP SUM PROJECT FEE 1,494 $ 309,453 $ 1427451 CL
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DBEPercentage 46.03%
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BIRKITT
ENVIRONMENTAL
SERVICES,INC.
www.blrkftcom CD
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November 3, 2020
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Chris Bowker Jr., P.E.
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Jacobs >
200 W. Forsyth St., Suite 1520
Jacksonville, FL 32202
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Project Name/Location: Key West International Airport
Aircraft Overflow Parking
(GA Apron expansion Only)
Phase 2 - Permitting Services (Tasks 6-10)
Dear Mr. Bowker,
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Birkitt Environmental Services, Inc. (Birkitt) is pleased to submit this proposal to perform
environmental services for the permitting phase of the proposed Aircraft Overflow Parking — CL
(General Aviation Apron Expansion Only) project at the Key West International Airport. Services
in this proposal including permitting with the South Florida Water Management District a
(SWFWMD), the United States Army Corps of Engineers (USACE), and support for Monroe
County approvals for the Aircraft Overflow Parking. These services will utilize design and
reports prepared under the Pre-permitting Tasks.
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Permits/Approvals required: o
• USACE- Section 404/10, CWA (Miami Regulatory Office) — Individual Permit >
• SFWMD — Environmental Resource Permit (ERP) or possible modification of previous
permit E
• Monroe County - Development Permit Birkitt to provide environmental support as 2
needed and will prepare the Environmental Report.
See below for the proposed Scope of Services for the Permitting Services- Phase 2 for this Lu
project:
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126 V Ave North,Suite 104 E
Safety Harbor,Fl.34695
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Tel:(813)259.1085
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B. PERMITTING SERVICES PHASE
Scope and Charges for the Permitting Services Phase may be revised upon completion of pre-
application meetings and project approach planning in the pre-permitting phase.
Task 6.0 SFWMD Permitting
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Task 6.1 Environmental Resource Permit Application
Based on the detailed site review, if any changes in site conditions or wetlands jurisdiction
warrant re-calculation of wetlands impacts, Birkitt will update wetlands impact calculations,
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revise Uniform Mitigation Assessment Method (UMAM) analysis if needed, and update maps if
the wetlands jurisdictional line changes.
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Birkitt will provide environmental support for the preparation of the SFWMD conceptual permit CL
application preparing the environmental portions of the application. A modification of the
previous permit may be appropriate or a new permit application may need to be submitted to
SFWMD.
The environmental portions of the permit application that Birkitt will prepare include:
1. Environmental portions of Section C.
2. Environmental Report including existing conditions, avoidance and minimization of
wetland impacts, wetland tables, UMAM, and proposed mitigation. CL
This task includes two (2) conference calls with the project team. Birkitt will coordinate with the
project engineers, surveyors, and other team members as needed to complete necessary
information and provide to the project engineer in a digital format for submittal.
Avoidance and minimization efforts will be summarized from the EA. CL
Task 6.2 SFWMD Agency Coordination
Birkitt will attend one (1) site visit with SFWMD in order to review existing site conditions for the
impact area and on-site mitigation sites. The visit will include a verification of the wetland
jurisdictional line and a review of the proposed UMAM scoring to gain agency concurrence. A 2
2nd site visit to review the proposed off-site mitigation area is also included. Other agency
coordination is included under this task which includes a-mails and phone calls to coordinate
submittals and for clarification. LU
Task 6.3 Respond to SFWMD Requests for Additional Information (RAI) LO
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Birkitt will provide two (2) written responses to SFWMD Requests for Additional Information
(RAI) related to environmental issues to clarify the application. Email and phone
communications are included.
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Task 6.4 SFWMD- Coordinate and Document Mitigation Legal and Financial `V
Assurance Requirements—Wetlands Mitigation Plan
Birkitt will coordinate with appropriate parties to confirm and document responses to legal and
financial assurance requirements for agency acceptance of the wetlands mitigation plans on-site
and at the County owned property off-site (OFS-3). This task includes agency coordination.
7.0 USACE Permitting
Task 7.1 USACE Individual/Standard Permit Application
Birkitt will be the lead in preparing and submitting the USACE Individual/Standard permit
application with assistance from others. Information prepared for the SFWMD application will be LO
utilized to the greatest extent possible. Key items requiring additional information include
existing conditions, onsite avoidance/minimization, alternatives analysis (based on the EA), and
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construction methods. In addition, the submittal will include a 12-Step mitigation plan based on
33 CFR 332.4. Responses to two (2) RAls are included. This task also includes additional CL
coordination with the USACE.
Task 7.2 USACE Agency Coordination
Birkitt will coordinate with the USACE to discuss the proposed site plan and existing site
conditions. Birkitt will attend one (1) site visit with the USACE in order to review existing site LU
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conditions (if required). The visit will include a verification of the wetland jurisdictional line and a
review of the proposed Uniform Mitigation UMAM scoring for the proposed impact area and on-
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site mitigation areas to gain agency concurrence. A second site visit to the off-site mitigation
area is included. Other agency coordination is included under this task which includes a-mails
and phone calls to coordinate submittals and for clarification.
Task 7.3 Respond to USACE Requests for Additional Information (RAI)
Birkitt will provide two (2) written responses to questions following submittal of the permit CL
application. Birkitt will be the lead in responding to the USACE and will obtain responses from
others on the team as needed.
Task 7.4 USACE - Coordinate and Document Mitigation Legal and Financial
Assurance Requirements—Wetlands Mitigation Plan
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Birkitt will coordinate with appropriate parties to confirm and document responses to legal and
financial assurance requirements for agency acceptance of the wetlands mitigation plan. This >_
task includes agency coordination.
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8.0 Monroe County Permitting/ApprovalsCL
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Task 8.1 Monroe County Permits/Approvals—Environmental Support N
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Per Monroe County Land Development Code, Birkitt will prepare an Existing Conditions Report
to accompany the County application prepared and submitted by others. The report will include
a description of the site environmental conditions including the distribution and quality of native
habitats along with the results of the protected species surveys and associated maps.
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Task 8.2 Monroe County Coordination
Birkitt will attend one (1) site visit with Monroe County in order to review existing site conditions
and proposed mitigation. Communication with County environmental staff is included. Birkitt will LO
provide support for County comprehensive plan amendment if needed. A second site visit or
meeting in Key West is included as needed for Monroe County coordination or off-site mitigation
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(OFS-3) review. This task also includes coordination with Monroe County Land Management
regarding use of the proposed off-site mitigation area. N
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Task 9.0 Project Administration and Coordination — Permittin
Phase
Project administration and coordination includes invoice preparation, scheduling, project �-
management coordination and team coordination. A team meeting on site is included for the
permitting phase of this scope (2 people). An additional team meeting in person are assumed if CL
needed (1 person). An additional ten (10) status meetings throughout the permitting process are
assumed to be virtual or during on-site trips scheduled for other tasks. This task also includes
team coordination re: scheduling or overall project management.
Task 10.0 Bid Su ortCL
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Birkitt will provide support for the bid process for this project phase. Bid specifications for
environmental requirements will be prepared including mitigation, planting, etc. Birkitt will attend >
a pre-bid meeting to address environmental permitting requirements and will review and provide
comments on bids/proposals received. This task includes team coordination for task
management. 2
General Assumptions:
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• Birkitt will have full access and authorizations to the sites.
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• Required compensatory wetland mitigation will be provided at ONS-1, ONS-2 and ONS-
3 and OFS-3. Assumes detailed site design supports original estimated UMAM numbers
as needed for compensation.
• ONS-4, OFS-1 and OFS-2 mitigation sites are not included for this phase of work (GA
Apron).
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• FAA and regulatory agencies will approve mitigation at sites ONS-1, ONS-2, and ONS-3
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and OFS-4. Monroe County will approve mitigation at OFS-4.
• Any fees required by the agencies for permit application submittal will be provided by the N
client.
• No additional meetings with agencies outside of the proposed scope will be conducted.
• Birkitt cannot guarantee that a permit will be issued or a timeframe in which permits are
issued.
• Post permitting and mitigation implementation efforts are not included. Implementation
of mitigation plans and/or mitigation payments as may be required are not included in
this permitting scope. >
• SFWMD permit application and engineering services will be provided by others. Birkitt
will provide environmental support. LO
• Civil survey, including boundary surveys, wetlands boundary survey, topographic survey,
and soils surveys for mitigation areas will be provided by others. r
• Any cultural resource/archeology support will be provided by others as needed for state,
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federal, or Monroe County approvals. N
• Legal support required for financial assurance or conservation easement matters for
mitigation areas and use or transfer of MCLA lands for mitigation will be provided by
others.
• Services not covered under this proposal will require an additional scope and fee.
• Monroe County Land Development Code compliance will be led by others with Birkitt >-
supporting on environmental matters. --
• Monroe County Comprehensive Plan Amendment will be obtained by others or other
action taken to allow wetlands impacts.
• Others will assist with the alternatives analysis if required by the USACE for a
Standard/Individual permit.
• Project Administration assumes duration of this phase is 18 months. One on-site
meeting is assumed for 2 people and a second on-site team meeting is included for 1
person.
• If a follow up site visit is needed to make adjustments or to gather additional data from
the impact site or mitigation areas due to required changes from agency staff, such site
visits will be provided under additional scope and fees.
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Breakdown of Charges:
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Birkitt proposes to conduct the services outlined in the tasks above on a lump sum basis.
Please see the table below for a breakout of the charges per task
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Birkitt proposes to conduct the services outlined in the tasks above on a lump sum basis.
Please see the table below for a breakout of the charges per task. LO
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Task Sub-Task Task
Number Task Description ar es Charges CL
6.0 SFWMD Permitting $39,379
6.1 Environmental Resource Permit $5,870
Application
6.2 SFWMD Agency Coordination $18,019
6.3 Respond to SFWMD Requests for $9,060
Additional Information 2
6.4 SFWMD-Coordinate & Document $6,430 .2
Mitigation Legal & Financial Assurance
Requirements-Wetlands Mitigation Plan
7.0 USACE Permitting $33,737
7.1 USACE Individual/Standard Permit $5,360LO
Application
7.2 USACE Agency Coordination $14,647
7.3 Respond to USACE Requests for $8,470 CL
Additional lnfprmation 2
7.4 Coordinate and Document Mitigation $5,260
Legal and Financial Assurance
Reg uirements-Wetlands Miti ation Plan '
8.0 Monroe County Permitting.--.. $27 400
8.1 Monroe County Permitting/Approvals— $9,480
Environmental Support
8.2 Monroe County Coordination $17,920 `V
9.0 Project Administration/Coordination- $26,908 CL
$26,908
PermittingPhase
10.0 Bid Support $15 027 $15 027 a
TOTAL $142 461
We appreciate the opportunity to provide continuing environmental services for this project.
Please feel free to call us at 813-259-1085 or email at bbirkitt birki t, r or rot 1 .birkitL0 if >
you have additional questions regarding this proposal or other services.
Sincerely, 2
1�,everLU F. 'B w1z tt Toil. LU
Beverly F. Birkitt Robert Toth LO
President Technical Services Manager
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BIRKITT ENVIRONMENTAL SERVICES, INC.
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