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Item O1
0.1 County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 nff `ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting January 20, 2021 Agenda Item Number: 0.1 Agenda Item Summary #7750 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443 n/a AGENDA ITEM WORDING: County Administrator's Monthly Report for January 2021. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Packet Pg. 2219 0.1 Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Liz Yongue Completed 01/05/2021 3:45 PM Board of County Commissioners Pending 01/20/2021 9:00 AM Packet Pg. 2220 0.1.a MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: January 5, 2021 SUBJECT: County Divisions' Monthly Activity Report for January 2021 MONTHLY ACTIVITY REPORT-JANUARY 2021 Airports: c Key West International Airport 12-10-20 RFP issued for Concourse-A A&E and CMAR 12-14-20 Jet Blue Meeting 12-15-20 EA Public Meeting 0_ 12-15-20 TDC Presentation 0 12-16-20 Finance Team Meeting 12-16-20 Corporate Airline Rep Meeting for Airline Operating Agreement 12-16-20 Comp Plan Amendment-Planning Commission 12-16-20 Jet Blue Meeting 12-17-20 United Airlines lst Houston Flight Celebration 12-17-20 FAA 5 year CIP Meeting 12-18-20 Mandatory Pre-bid for Concourse-A A&E and CMAR, and Fuel Farm Access Road E Florida Keys Marathon International Airport 12-8-20 Security Lighting and Hangar Repairs Bid Open 12-10-20 Terminal Roof repairs Mandatory Pre-bid 12-11-20 Meeting w/Commissioner Rice on Airport Development 12-17-20 Tree Clearing & Permitting kickoff meeting Packet Pg. 2221 0.1.a Veterans Affairs: CLIENTS ASSISTED VA Phone Calls 904 Client Data 1,830 New Clients 65 Field Visits 0 Benefits Delivery at Discharge 3 Flag Presentation 3 Homeless Veterans Assisted 2 Community Involvement Rotary/Military Affairs Committee 106 Emergency Assistance 1 Appellate Claims 7 TRANSPORTATION PROGRAM 0 Transportation Calls 16 Veterans Transported 0 (Transportation still suspended at this time due to COVID-19) *Due to COVID-19 and the Miami VAHS associated restrictions the VTP has been suspended since March 2020 c Financial Data Retroactive Payments $227,207.10 0 Annual Payments $254,041.20 The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. For any further information regarding this report,please contact Cathy Crane, Director of Veterans Affairs @ ext. 5156 c Extension Services: Number of services provided: 32 phone calls, 88 emails, 8 one on one consults, 0 visits to clients, 51 learning events with 547 participants, 9 media submissions, and 70 publications distributed. Total Budget for FY 20/21: $228,108.00; Year to Date Expenditures and Encumbrances: E $132,097.73; Remaining Balance: $96,010.27; Percentage of budget spent and/or encumbered year-to-date: 57.9% The County Extension Director/Family & Community Development Agent accomplished the following activities: • Alicia worked to organize two national Extension conferences under the Joint Council of Extension Professionals, the Public Issues Leadership Conference and the Extension Leadership Conference both to be held in 2021. • Alicia worked with municipal partners to plan and organize the Climate Smart Floridians Program being offered in 2021. 2 Packet Pg. 2222 O.1.a • Alicia worked on projects for the Community Voices, Informed Choices Program including training Extension agents, researching capacity building and developing curriculum. • Alicia worked with the City of Key West on the Sea Grant Home Elevation Grant. Climate Adaptation Project to increase financing options for adaptation. If you are interested in this project,please contact Caroline Horn at Fair Insurance Rates of Monroe Caroline.HornkFirmI�eys.or The Environmental Horticulture Agent accomplished the following activities: • Michelle was the speaker for the Key West Botanical Society speaker series and spoke to a group of 55 participants about attracting butterflies to yards in the Keys. • Michelle is the coordinator for the Master Gardener Program. With the completion of the 2020 Master Gardener course, the Master Gardener Volunteer program gained 28 volunteers in 2020. Master Gardener contributed over 1,400 hours of volunteer service this year, even though the pandemic restricted most volunteer activities statewide. This is an economic impact to the county of$35, 500. 2 The Florida Sea Grant Marine Extension Agent accomplished the following activities: r_ 0 • Shelly is the South Florida coordinator for the 2020-2023 Greater Amberjack Visioning Program and helped to lead six public greater amber ack listening sessions for anglers, commercial fisheries, researchers, and seafood dealers. After interviewing local stakeholders in the Florida Keys and the Panhandle, Shelly transcribed and summarized their comments, which were compiled into a list of research recommendations to the steering committee. Read more in the media release"Florida Sea Grant leads call to action on Greater Amberjack, public input needed" (link: https://www.flseagrant.org/news/2020/11/22547/) Shelly is on the communication and outreach teams for the South Atlantic Fishery Management Council and the Gulf Council and she was invited to contribute to the NOAA Fisheries Southeast For-Hire Electronic Reporting Communications Sessions. These new federal requirements for charterboat captains go into effect on January 4-5, 2021. Headboat captains have already been reporting this information but there are slight changes. For more information, there is a great summary on UFAFAS Blogs hqp://blots.ifas.ufl.edu/colIierco/2020/12/23/federally-permitted- for-hire-fishing-operations-in-florida-states-Iisten-up-a-duick-review-of-noaas-new-southeast- for-hire-electronic-reporting-program/ Emer2ency Services: FIRE RESCUE • Participate in meetings in support of transition to and integration with new ERP software for the Clerk and BOCC • Participate in new EOC plan and design meetings 3 Packet Pg. 2223 O.1.a • Provide Operations Section and EOC Finance Section support to Emergency Management for COVID-19 • Perform annual fire well testing EMS/TRAUMA STAR • Trauma Star flew a total of 65 flights, 17 Trauma, 3 Stroke, 7 Cardiac, and 38 Inter-facility • Coordination with DOH to implement plans for COVID-19 Vaccination for MCFR employees • Trauma Star crew attended Intra-Aortic Balloon Pump training at LKMC • Quarterly Emergency Department/Stroke/Chest Pain Committee Meeting at LKMC • New hire Flight Nurse began orientation and training with Trauma Star • Begin implementation of Operative IQ narcotics tracking software • Revisions made to Trauma Star Operations Manual FIRE ACADEMY/TRAINING 0 • Target Solutions —continuing education and SOP training, online. Also worked on updating assignments for continuous monthly training and ISO reporting • Scheduled multi-company training and posted to operations calendar • Hosted facility training including live fire training events with Islamorada Fire Department 0 • Minimum Standards class completed with 28 students; graduation ceremony broadcasted live through MCTV 0 • Provided oversight for Marathon Fire as they utilized the County's facility for new hire training • Held a Live Fire Training Instructor class, completed in coordination with the Minimum Standards Live fire training, 8 students in attendance c KWIA • Participated in multiple COVID-19 planning meetings, training sessions, and teleconferences • Continued ARFF orientation and familiarization to 3 new ARFF firefighters with MCFR • Continued ARFF document review for upcoming annual FAA Safety Inspection, in January 2021 • Represented MCFR and KWIA at the monthly USCG Planning Meeting for the upcoming Mass Rescue Exercise • Attended MS Teams Training for virtual EOC • Participated with PIA for Stock Island structure fire • Participated with KWIA special detail for new United Airlines Houston route FIRE MARSHAL ■ Completed 81 Plan Reviews for New Construction or Renovation Permits ■ Completed 52 Life and Fire Safety Inspections for New Construction or Renovation Permits ■ Completed 2 Conditional Use Applications/Reviews for Development Review Committee ■ Completed 15 Annual Fire and Life Safety Inspections ■ Attended I Development Review Committee Meeting ■ Attended 10 Pre-Construction/Construction Meetings ■ Conducted 17 Vacation Rental Annual Inspections 4 Packet Pg. 2224 O.1.a ■ Conducted 1 School Fire and Life Safety Annual Inspection ■ Processed 6 Fireworks Permit Applications ■ Provided 1 Fire RMS Incident reports requests ■ Published 2 Social Media Messages for Holiday Public Safety Awareness ■ Conducted 8 Holiday Parade Public Outreach events ■ Participated in 1 COVID-19 Command Staff meeting ■ Continue Daily COVID-19 Reviews and Awareness Updates HR Monthly Statistical Report—November 2020 We had 6 new hires (0 Temporary) and 0 promotions. • ***We had a total of 2 resignations/retirements/terminations and 0 Deceased for the month of Nov. 2020: • Resignations average year to date 9.07% Retirements average year to date 3.45% 0 HR Monthly Statistical Report—December 2020 We had 2 new hires (1 Temporary) and 1 promotion. c • ***We had a total of 2 resignations/retirements/terminations and 0 Deceased for the 0 month of Dec. 2020: • Resignations average year to date 9.44% Retirements average year to date 3.45% 0 See attached Countywide Turnover Report by Month and 2020 Applicant Report Human Resources Department November 2020 Monthly Report: • Met with several Department Heads on different employee issues/questions regarding FFCRA information and layoffs. • Worked on employee verifications for employment • Worked with employees and departments on COVID 19 testing and results • Arranged for two Pre-determination hearings for employees • Attended numerous all day zoom meetings and collaborative calls throughout the month • Started Building Department salary survey • Worked on certifications spreadsheet • Set up emergency PPP meeting for O/T Human Resources Department December 2020 Monthly Report: • Met with several Department Heads on different employee issues/questions regarding FFCRA information. • Worked on employee verifications for employment • Worked with employees and departments on COVID 19 testing and results 5 Packet Pg. 2225 O.1.a • Arranged for two Pre-determination hearings for employees • Attended numerous zoom meetings and collaborative calls throughout the month • Finished Building Department salary survey • Finished certifications spreadsheet • Sent out probation evaluations notifications to departments • Worked with several employees on FMLA • Worked, with other HR staff, on creating a spreadsheet of all employees receiving certification pay • Worked on several public records request Recruiting—November 2020: • In Nov. 2020, the County had 6 open positions for which we received 48 total applicants; 1 internal and 47 external. Of the 48 total applicants, 38 were deemed to have met the minimum requirements for the positions to which they applied, and 10 did not qualify. 0 • Total 6 current openings 0 re-posting from a previous posting, 6 were new postings during the month of Nov. 2020. 0 Recruiting—December 2020: 0 • In Dec. 2020, the County had 16 open positions for which we received 37 total applicants: 2 internal and 35 external. Of the 37 total applicants, 32 were deemed to have met the minimum requirements for the positions to which they applied, and 5 did not qualify. c • Total 16 current openings 0 re-posting from a previous posting, 3 were new postings during the month of Dec. 2020. HR Proiect Management Report—November 2020: Projects started that month—3 1. Updated Human Resources and Staff Directory pages on County Website. 2. Created/edited agenda items 3. Created/edited Hours +Pay tracking spreadsheet for Tropical Storm ETA. Projects in progress that month - 6 1. Remote Work Policy 2. County Employee COVID-19 case Tracking 3. Workday Implementation 4. Power DMS — organizing documents and training 5. CapitalRx Implementation 6. Workday Implementation OT and Expense tracking 6 Packet Pg. 2226 O.1.a Projects completed that month -4 1. Workday Implementation Milestone: All Workbooks updated from CCS so far reviewed and signed off before or on deadlines. Updated data file information supplied to Pam Radloff 10 days prior to due date. 2. Updated Human Resources and Staff Directory pages on County Website. 3. Created/edited agenda items 4. Created/edited Hours +Pay tracking spreadsheet for Tropical Storm ETA. HR Proiect Management Report—December 2020: Projects started that month—3 4. Uniform Policy 5. Workday Training 6. Provided SoGo Survey Software Training to HR department 7. Time Clock Devices and Administrators: identification and selection for Workday —joint effort with Megan Projects in progress that month - 6 _ 7. Remote Work Policy 8. County Employee COVID-19 case Tracking 0 9. Workday Implementation 10. PowerDMS —organizing documents and training—gave Megan a tour of PowerDMS and 0 she is taking over this project. 11. CapitalRx Implementation >, 12. Workday Implementation OT and Expense tracking 0 Projects completed that month-4 5. Workday Implementation Milestones: a. All Data Files and Validation reports reviewed, edited, and signed off for ETE Build (2nd Data Upload). b. Change Managers for each department have been selected and they participated in E an introductory Workday meeting with Collaborative. 6. Workday Training 7. Provided SoGo Survey Software Training to HR department 8. Remote Work Policy Worker's Compensation Monthly Reports for November and December 2020 are attached The Safety Office continues to support those employees affected by Covid 19 in terms of facilitating treatment and coordinating their return to work safely 7 Packet Pg. 2227 (uodaN R141uoW)uodab R141uoW OVO:luawyoellV m n N � N Q ai Y A Q a a a a a a Z Z Z Z Z Z O O O O O O N W V `� N a o 0 0 o a N °� m m V '� O: N a o 0 0 o a N O•+ N +-1 N a o 0 0 o a a a a a a a a a a a a a N m a a m g o 0 0 o a m w m m a N a a a a a v 77 v N o.a a a a a a a a a a a a m.N ao 0o N V W a a a a a a m tA: a a a a a a N .y m:N . a a a a a a LL v.a n m�o v: LL a a a a a a LL a a a a a a 0 0 o o c 3 - � 'o (uodaN R141uoW)uodab R141uoW OVO:luawyoellV m n N � N Q as Y A Q a a a a a a a a a a a a Z Z Z Z Z Z O O O O O O N W V `� N a o 0 0 o a N °� m m V '� O: N a o 0 0 o a N O•+ N +-1 N a o 0 0 o a a a a a a a 1�:N m N. a a a a a a o 0 0 0 o a a a a a a a 0o v: a a a a a a m y a a a a a a N .y m:N . a a a a a a LL f[H]]] LL a a a a a a LL a a a a a a 0 - - - - � o .. .. .. o 0 0 0 0 0 9 ]TH o o c 3 - � 'o (:wodoU Rlulu® ) podoU AlqluoWLaVo :4u9ua o 44 M R C �- N a o td N c LA cvs rn o 0CL cr: - o v o 0 I m N C� ` JJJJJJ ;h\} U :..� v U - CL p O Ln Ln o { v N o »$ c N U Qr,4 � CL 0 o Nf Ln o .E E U C Q c> 0 0 c> c> c> c> p cis c� 1-0 'r v 0 " N Ln a �( = o s Q <L 0 CL t m- { �� <q r �4» ° } �r o ®( — TI c x o CY) 0 cn o E- a Ql \ E 31 4 Y o l - co t�S n'? OJ z © © Ln o Ln o Ln o Ln o a c m rri e+i e+i O �" t� ` u u (:wodoU Rlulu® ) podoU AlqluoWLaVo :4u9ua o 44 M R C �- N a o td N he s o 0 co tC c� M - o N o Q 6 O v w N N rn w UD cn c a, C CL Q n{ o ® O Ln G i } 4 `n o `r s� o • t �,. 0 ;` N arM f� � d n M U Q c> c> c> c> c> c> c> O C p � cis c� 1-0 .r N ri 0 � � " { C L C CL N _ qS �2 W ca U rl 0 k r j0 o Ln C7 E S{ c x E 4-0 t "£i4: Y is c © Y © Ln o Ln o Ln o Ln o - v a i rn rn N N - O e 0 v n S S 0.1.a ANALYST 1 SYSTEMS,INFORMATION TECHNOLOGY,KEY WEST,CATS003 BRANCH MANAGER,KEY LARGO,LIBRARY,CSLIBO10 CUSTOMER SERVICE REPRESENTATIVE,BUILDING,KEY LARGO/MARATHON,GMB ® DIRECTOR OF FLEET MANAGEMENT,FLEET MANAGEMENT,KEY WEST,PWGAR001 EQUIPMENT OPERATOR,ROADS &BRIDGES,KEY LARGO,PWCST002 EXECUTIVE ASSISTANT,BOCC,KEY LARGO,CCCC005 EXECUTIVE ASSISTANT,BOCC,KEY WEST,CCCC003 INSPECTOR/PLANS EXAMINER,BUILDING,STOCK ISLAND/MARATHON,GMBLG051 E INSPECTOR/PLANS EXAMINER,BUILDING,STOCK ISLAND/MARATHON,GMBLG060 MAINTENANCE WORKER 3,ROADS&BRIDGES,KEY LARGO,PWRB052 MECHANIC GENERATOR TECHNICIAN,FLEET MANAGEMENT,KEY WEST,PWGARO c MECHANIC GENERATOR TECHNICIAN,FLEET MANAGEMENT,KEY WEST,PWGARO 0 Positions Positions 18 6 Available Opened / CNA,BAYSHORE MANOR,STOCK ISLAND,CSCOH009 ® MAINTENANCE WORKER 3,ROADS&BRIDGES,PUBLIC WORKS,LOWER KEYS,PWI MAINTENANCE WORKER 4,ROADS&BRIDGES,KEY LARGO,PWRB049 ON-CALL IN HOME SERVICES WORKER-SOCIAL SERVICES- ALL AREAS TEMP MARINE PUMP OUT WORKER,PLANNING&ENVIRO RESOURCES,TPGM101 TEMP SENIOR COORDINATOR,INFORMATION TECHNOLOGY,KEY WEST,TPCATS11 Packet Pg. 2232 0.1.a 2 3 LG039 CLOSED: 11/6/20 12 1 CLOSED: I1/6/20 1 2 7 6 CLOSED: 11/3/20 3 CLOSED: 11/16/20 5 1 02 3 c 43 3 0 48 1 47 0 Positions Positions 4 0 Closed Reposted May-20 202 3B051 Aug-20 109 Sep-20 75 GRANT FUNDED POSITION Aug-2020 116 Nov-2020 20 00 Nov-2020 13 Packet Pg. 2233 0.1.a 2 Nov-2020 13 1 2 Sep - 2020 77 9 12 Oct-2020 35 1 Oct-2020 31 1 2 Oct-2020 51 4 7 Nov-2020 18 1 6 Nov-2020 18 1 1 2 Oct-2020 < 40 2 1 4 Oct-2020 < 40 1 Sep - 2020 75 1 2 1 Oct-2020 54 1 2 1 Oct-2020 31 0 20 38 to 0 Packet Pg. 2234 0.1.a OPENED POST OCTOBER APPLICANT REPORT SUBMISSION. c 0 r- 0 c CJ Packet Pg. 2235 0.1.a EMPLOYEE BENEFITS - NOVEMBER 2020 OCT NOV DEC JAN FEB MAR APR 28 13 8 25 24 NEW HIRES 11 7 8 11 11 TERMINATIONS 1 1 2 4 2 NEW RETIREES MEDICAL 0 0 0 0 NEW RETIREES LIFE ONLY 2 1 2 3 DECEASED# LIFE CLAIMS 2 6 OTHER COVERAGE CHANGES 1 7 16 ACCOUNT CHANGES 6 3 9 7 ACTIVE WITH MEDICAL 1568 1580 1588 1610 1633 ACTIVE NON MEDICAL 156 116 119 120 c RETIREES WITH MEDICAL 269 270 272 276 278 RETIREES DVL ONLY RETIREES WITH LIFE ONLY 96 96 96 SURVIVING SPOUSES 14 13 13 13 r- COBRA 12 7 7 7 WAIVER OF PREMIUM LIFE INS MAY JUNE JULY AUGUST SEPT OCT c NEW HIRES 14 11 3 2 9 8 TERMINATIONS 5 7 11 4 15 12 U NEW RETIREES MEDICAL 0 2 0 1 2 2 NEW RETIREES LIFE ONLY 0 1 0 0 1 0 DECEASED# LIFE CLAIMS 0 1 0 2 0 2 OTHER COVERAGE CHANGES 10 5 9 6 8 16 ACCOUNT CHANGES 3 5 0 2 4 10 ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642 ACTIVE NON MEDICAL 120 120 120 120 120 120 RETIREES WITH MEDICAL 278 278 278 278 278 278 RETIREES DVL ONLY RETIREES W LIFE ONLY 96 96 96 96 96 96 SURVIVING SPOUSES 12 12 12 12 12 12 8 Packet Pg. 2236 0.1.a COBRA 5 5 5 5 5 5 WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0 Employee Benefits 1. Distribution of Weekly Benefits-Eblast(5) Benefits Open Enrollment 2. Biweekly conference call with benefits consulting team 3. Biweekly conference call with Cleartrack HR —continuing education and improvement of services review 4. ClearTrack Conference call and wrapping up- Open Enrollment 5. Weekly Employee Benefits Meetings 6. Weekly conference call with Capital Rx- Implementation 7. Workday Collaboration Meetings 0 8. Phone support to general benefit questions 9. Phone support to"near retirement" employees (8) 0 10. Domestic Partner Inquiries (1) 11. Extensive RX Support a, 12. FL HR COVID-19 Collaboration Conference Call 13. Processing of MN Life Claims 14. Benefits process- COVID-19 Furloughed Employees returning to work. 15. Open Enrollment- the department has received a total of (984) in/out phone calls and (2,776) in/out e-mails �. 16. Capital Rx pharmacy vendor implementation 17. Workday software implementation 18. HIS- SUBSIDY 19. Benefits Pos for FY2021 20. Distribution of Weekly Benefits-Eblast(5) Benefits Open Enrollment 21. Biweekly conference call with benefits consulting team 22. Biweekly conference call with ClearTrack HR —continuing education and improvement of services review 23. ClearTrack Conference call and wrapping up- Open Enrollment 24. Weekly Employee Benefits Meetings 25. Weekly conference call with Capital Rx- Implementation 26. Workday Collaboration Meetings 27. Phone support to general benefit questions 28. Phone support to"near retirement" employees (3) 29. Domestic Partners established 30. Extensive RX Support 9 Packet Pg. 2237 0.1.a 31. FL HR COVID-19 Collaboration Conference Call 32. Processing of MN Life Claims 33. Benefits process- COVID-19 Furloughed Employees returning to work. 34. Capital Rx pharmacy vendor implementation 35. Workday software implementation 36. Benefits POs for FY2021 37. New Benefits Plan Year 2021 Enhanced Payroll Memos 38. 2020 Plan Year Insurance Values 39. 2021 Plan Year HDHP/HSA Employee Contributions Audit 40. 2021 Plan Year HDHP/HSA Enrollment Corrections 41. 2021 Plan Year Dual Spouse Eligibility Audit 42. 2021 Plan Year Tobacco Surcharge Audit 43. 2021 Plan Year Overage Dependent Eligibility Audit 44. 2021 Plan Year Premium Payments Audit 45. 2021 Plan Year Imputed Income Audit/Letters to Members 46. 2021 Plan Year Supplemental Life Insurance Audit/Enrollment 0 47. EMPLOYEE BENEFITS - DECEMBER 2020 OCT NOV DEC JAN FEB MAR APR 28 13 8 25 24 NEW HIRES 11 7 8 11 11 TERMINATIONS 1 1 2 4 2 NEW RETIREES MEDICAL 0 0 0 0 c NEW RETIREES LIFE ONLY 2 1 2 3 DECEASED# LIFE CLAIMS 2 6 OTHER COVERAGE CHANGES 1 7 16 ACCOUNT CHANGES 6 3 9 7 ACTIVE WITH MEDICAL 1568 1580 1588 1610 1633 ACTIVE NON MEDICAL 156 116 119 120 RETIREES WITH MEDICAL 269 270 272 276 278 RETIREES DVL ONLY RETIREES WITH LIFE ONLY 96 96 96 SURVIVING SPOUSES 14 13 13 13 COBRA 12 7 7 7 WAIVER OF PREMIUM LIFE INS MAY JUNE JULY AUGUST SEPT OCT NOV DEC NEW HIRES 14 11 3 2 9 8 7 5 10 Packet Pg. 2238 0.1.a TERMINATIONS 5 7 11 4 15 12 14 12 NEW RETIREES MEDICAL 0 2 0 1 2 2 3 0 NEW RETIREES LIFE ONLY 0 1 0 0 1 0 1 0 DECEASED# LIFE CLAIMS 0 1 0 2 0 2 1 2 OTHER COVERAGE CHANGES 10 5 9 6 8 16 2 4 ACCOUNT CHANGES 3 5 0 2 4 10 0 3 1642 164 ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642 2 ACTIVE NON MEDICAL 120 120 120 120 120 120 120 120 RETIREES WITH MEDICAL 278 278 278 278 278 278 278 278 RETIREES DVL ONLY RETIREES W LIFE 96 ONLY 96 96 96 96 96 96 96 SURVIVING SPOUSES 12 12 12 12 12 12 12 12 COBRA 5 5 5 5 5 5 5 5 WAIVER OF PREMIUM 2 LIFE INS 0 0 0 0 0 0 0 1 0 En2ineerin2/Proiect Management/Public Works: ENGINEERING SERVICES/ROADS 0 Bridge#904982 Tubby's Creek(Card Sound) and Bridge#904984 Mosquito Creek Bridge (Card Sound) Replacement Grant Award: • FDOT advised staff that funding in the amount of$7,562,412 is being programmed in FDOT's Work Program to fund the Project Development and Environment(PD&E), Engineering Design and Permitting and Construction Phases for replacement of two E bridges on Card Sound Road. The PD&E phase will begin in FDOT FY2022; design and construction will follow. • Staff requested FDOT inspection consultant evaluate whether updated load rating analysis should be performed. Consultant determined new load rating was not needed at current time. Bimini Drive (Duck Key) Bridge Replacement: • Construction bid opening date was on 11/24/20. • Contract with American Empire Builders (AEB) was executed on 12/9/20. • Preconstruction meeting was held on 12/16/20. At the meeting, the FKAA presented a concept drawing to AEB and asked if they would be interested in performing the temporary utility relocation design. • FKAA is to receive the cost proposal from AEB for design of the temporary utility relocations in last week of December and enter into agreement for design first week in January 2 02 1. ll Packet Pg. 2239 O.1.a • Staff is to receive the Change Order Request from AEB for the temporary Acrow Bridge installation in accordance with the bid documents in the first week of January 2021. • The anticipated date to receive bridge load calculations for alternative bridge strengthening of existing bridge to replace the temporary bridge installation is the second week of January 2021. The alternative bridge strengthening is being considered in an effort to reduce utility relocation and bridge replacement construction time. • DOT recently performed a revised load rating on the Bimini Drive bridge. Staff posted the reduced load rating of 10 tons. Harbour Drive (Duck Key) Bridge Replacement: • FDOT performed a new Load Rating Analysis and on November 16th the bridge load rating was reduced and posted for 4 tons. • Temporary bridge strengthening is being considered as a possibility by the Engineer of Record (EOR)to increase the load rating during design phase of bridge replacement. • Utility relocation coordination is ongoing; FKAA is preparing design and permits for pipes to be installed sub aqueous. • Engineering design and permitting is ongoing and design is approaching 90% submittal phase. 0 Seaview Drive (Duck Key) Bridge Replacement: • FDOT performed a new Load Rating Analysis and on November 16th the bridge load r- rating was reduced and posted for 4 tons. • Temporary bridge strengthening is being considered as a possibility by the Engineer of Record (EOR)to increase the load rating during design phase of bridge replacement. • Utility relocation coordination is ongoing; FKAA is preparing design and permits for 0 pipes to be installed sub aqueous. • Engineering design and permitting is ongoing. Cudjoe Gardens Drainage Rehabilitation Project: • Design of repairs to a damaged culvert headwall located on 4ch Ave. W. and a storm E drainpipe replacement project located on 5th Ave. W. is 100% complete. • Consultant Received US Army Corps of Engineers (USACE)permit. • Construction project manual/contract documents were advertised for bids and the bid opening date is January 12, 2021. 1st Street and Bertha Street Drainage Improvement Project: • Three construction bids received on November 18, 2020. • Award and contract to low bidder on BOCC agenda for January 20, 2021. Twin Lakes/Key Largo and Sands/Big Pine Key Roadway Pilot Project: • Sands and Twin Lakes — FDEM-FEMA-BRIC (Building Resilient Infrastructure and Communities) grant applications for Sands and Twin Lakes submitted to FEMA online system by consultant on November 12, 2020. FDEM RFI's sent to County on December 16 and 17, 2020. Staff responded December 22, 2020. 12 Packet Pg. 2240 0.1.a • Sands — DEO-CDBG-DR 2nd round grant application meeting for Sands held onsite October 22, 2020 with DEO Chief Bureau of Economic and Business Recovery. Staff requested status from DEO on December 14, 2020. • Sands and Twin Lakes —FDEM-FEMA-HMGP grant- Staff responded to additional RFI regarding Benefit Cost Analysis on October 2, 2020. Staff requested status from FDEM on December 9, 2020 - FDEM indicated they were waiting for FEMA Region IV to respond. • Sands - MC Building Department comments indicate that the Sands subdivision will require Planning Commission variance due to setbacks not maintained due to footprint of above ground drainage equipment. • Sands- Keys Energy (electrical utility for Sands) — electrical account set up pending County initiation. • Twin Lakes -FKEC provided design guidelines for underground 3 phase power — duct bank conduit runs from US 1 to Crane Street transformer pad on November 23, 2020. • Staff determining design revision criteria due to revised and more current SLR projections. Big Coppitt Johnsonville Subdivision Drainage Improvement Project • Staff prepared and submitted an application to the CDBG-MIT grant program in September 2020 0 • On December 3, 2020 staff was notified that the application was being advanced to the next stage of DEO's review process • Staff presented the project to DEO staff in a virtual Pre-site visit meeting on December 17, 2020. Hurricane Irma Repairs to Duck Key Drive Paved Path Street Lights Federal Highway Administration (FWHA): • Staff has provided all requested documentation to FDOT LAP office and is awaiting construction close out confirmation and final reimbursement. t� Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: • Staff requested status of FDOT construction funding/LAP agreement on December 14, 2020. • Waiting for USACE permit- Consultant submitted USACE permit application on September 21, 2020 and has followed up several times with no status provided by USACE. • SFWMD permit received October 14, 2020. • FDOT ERC review complete. Consultant signed and sealed set pending FDOT approval to advertise for construction bids. • Consultant coordination with FDOT Resurfacing project FM 443898 on US in design and to be in construction in 2021. GIS Based Roadway Asset Management and Work Order System: • Engineering/Project Management staff is evaluating various products to determine which will suit needs of two departments. 13 Packet Pg. 2241 0.1.a Roadway Vulnerability Study and Capital Plan: • Engineering staff is coordinating with Sustainability Dept. on project. • Vulnerability and Criticality criteria and weighting to be used in roadway analysis was presented at BOCC workshop on November 18th. • Staff received direction to proceed with technical assessment as planned and also to move forward with preparing funding alternatives. • Consultant provided SLR projected elevations for use in re-designing Twin Lakes and Sands Subdivision Pilot Projects Sugarloaf Boulevard Bridge Replacement Project: • Engineering design is at 100%. Draft plans received on August 27tn • Utilities coordination is ongoing. Consultant requires action from FKAA. • Awaiting permit from US Army Corps of Engineers; staff received update in December that the permit was being routed for approval. Anticipate receipt in January, 2021 • Staff is preparing documentation for construction bidding. 0 Key Largo III (Burton Drive/Harris Ocean subdivision) Roadway and Drainage Improvement Project: • Staff intends to contact SFWMD to discuss options for minimal drainage design. SFWMD permit pending revised design. 2 • Project is on hold pending drainage evaluation and direction from OMB on funding. - Koehn Subdivision Roadway and Drainage Project: • FDOT notified County on November 4, 2020 that due to revenue shortfalls, they are working on determining the best way to encumber the project. Staff follow up on 0 December 7, 2020 —no FDOT response. • Advertisement pending FDOT notice to proceed with construction and FDOT execution of SCOP grant agreement. t� • Staff has received 100%plans and has drafted construction bid document. E Boca Chica Road Hurricane Irma Repairs Project: • Engineering design and permitting is ongoing. • US Navy coordination is ongoing. • Environmental assessment is ongoing. County Roads Asphalt Preservation Program • Staff is implementing a second phase of pavement preservation program to extend life of newly paved roads early in pavement lifecycle. Pavement should be treated within first six years to be effective. Goal will be to complete backlog and in future years treat newly resurfaced roads within first three years. • Contract to treat lower keys roads paved in 2015/2017 (Big Pine Key paved as part of Cudjoe Regional WW project) and 2016/2017 Key Largo road projects with Reclamite pavement rejuvenator to extend pavement life approved on October agenda. • Key Largo portion of project completed December 2020, and Big Pine will be treated early 2021. 14 Packet Pg. 2242 0.1.a Duval,Whitehead, and Front Street Roadway Improvement ILA with the City of Key West: • Curb ramp, asphalt paving, and striping are 100% complete on the county's portion of Duval Street. • Design process is ongoing for the second portion of project, including Whitehead Street. • 60%plans have been reviewed on the county's portion of Whitehead Street. Roadway Repairs (FEMA)Upper Keys Project: • Work has begun on Marina Ave in Key Largo. • Construction activities on Seaview Lane on Duck Key are on hold until temporary bridge installation is completed on Bimini Drive. Hurricane Irma No Name Key Bridge Repairs: • Design and permitting is ongoing. • Staff received SFWMD permit on November 30tn 0 Hurricane Irma SR 4 (Little Torch) Roadway Repairs: • Engineering staff is coordinating with the Public Works/Roads Department to perform roadway shoulder and embankment repairs. 0 PROJECT MANAGEMENT Major Hurricane Repairs: Following is a partial list of the individual locations damaged by Hurricane Irma. Big Pine Key Community Park: c Park Repairs • Construction start date being negotiated with contractor. �t Sheriff's Residence • FEMA required the structure be raised by 1.5 ft. — additional costs submitted to FEMA have been approved. E Blue Heron Park Community Center: • Work has begun. Gato Building Repairs & Roof: • Roof is complete pending installation of walkway pads. • Obtaining quotes for historically accurate front porch lighting damaged during Irma. Harry Harris Park: Wilkinson Point& Beach Jetty: • Cost analysis of project reviewed and approved by FEMA and EHP. • CPH preparing Army Corps of Engineers (ACOE)permitting for approval of in water work. Ballfield Sod Replacement • Contractor began work 12/28/2020. Substantial Completion expected 2/14/2021 15 Packet Pg. 2243 0.1.a Key Largo Park: • Notice to proceed issued November 13, 2020. • Lighting plans resent to engineer for approval of minor changes. Key Largo Library: • General contractor is in the process of providing bonds, insurance, and additional documentation prior to receiving a notice to proceed. • Working with library staff for carpet color selection. Marathon Annex 63rd Street: • Plans have been submitted for permitting and are being reviewed by the city of Marathon. Marathon Former Tax Collector's Office: • The new scope has been written and a new RFP will be published based on available opening dates. 0 Veteran's Memorial Park: • Design and Permitting Task Order for ADA Pavilion & Tiki Huts are 75% complete. • Restroom RFP in progress. 0 Watson Field Park: • Building permit application submitted. Waiting for approved permit. West Martello: Citadel 0 • Permit for Citadel Repairs ready for pickup at the Key West building department. • RFP being developed. Archway • Arch replacement in design. Seawall • Preparing permit application to the Key West building department for seawall repairs. • RFP being developed. Capital/Grant Funded Proiects Big Pine Lower Keys Scenic Viewing Area/Swimming Hole—FDOT, CAP, TDC: • Final KEYS Energy stamped plans submitted to Building Department for final electric review resolution. • FDOT reviewing final plans; waiting on their approval to proceed. • With the construction contract in place, work will begin as soon as the permit is released by the Monroe County Building Department and approval from FDOT is received. Cudjoe Fire Station - CAP: • Contractor's revised list of change orders processed. • Working towards substantial completion. 16 Packet Pg. 2244 0.1.a East Martello Drainage & Parking Phase II - TDC: • Work has begun. Contractor mobilized 1-4-2021 East Martello Drainage & Parking Phase III - TDC: • Design in progress. Emergency Operations and Public Safety Center —FDEM, HMGP, FDOT: • Demolition of the LSA building completed. • Schematic design, including interior layouts, elevation details and exterior design renderings being presented by ADG to stakeholders has been reviewed. Specifications for major systems (HVAC, Electrical, Plumbing, A/V Technology, Civil Engineering, etc.) delivered in December 2020. • Delivery of EOC now scheduled for June 2023. Gato Building Replacement of the Automatic Transfer Switches—CAP: • Project Complete. PM schedules being added to maintenance software. 0 • Project information being archived. Higgs Beach Bathrooms - TDC: • Project Management selected floorplan concept to move forward into final design. c • Elevation concepts being formulated for review and approval. 0 Higgs Beach Sand Re-nourishment-TDC: • Final NTP pending signoff from ACOE. • Notice to proceed on construction is delayed dUe to ACOE final approval. Issue has been escalated to senior management. c HMGP Generators —HMGP: • The County anticipated receiving an award and agreement for the design phase of the project within the month. Working with FDEM on delay. E HMGP Wind Retrofit—HMGP: • State has listed the project as a backup project awaiting potential funding. • Waiting on funding notification. Jackson Square Chiller Building - CAP: • Focused survey of FKAA parcel/Chiller Building location completed. • Working on final revisions to lease contract with FKAA. Jackson Square Communications Tower Move - CAP: • The City has rejected the use of the lot location next to the Grinnell Street parking garage. MCSO working with the City of Key West to identify alternate location. Key West Senior Nutrition Center Demo - CAP: • RFQ will be published in March 2021 to coincide with design funding becoming available in fiscal year 2022. 17 Packet Pg. 2245 0.1.a Historic Jail Museum - TDC: • Selective demolition and environmental abatement has begun. Substantial completion planned for 2/21/2021. • Work is being organized, procured, and staged in logical assembly line style steps. Marathon Library - CAP: • Interior drywall 95% complete. • Installation of aluminum roof panels ongoing; 80% complete. • Exterior building painting—first coat completed. • Raised access flooring installation completed. • Concrete sidewalks and curbs completed. • Paving and Landscaping expected to begin in January. • Interior painting and flooring to begin in January. • Total construction approximately 85% complete with handoff to the Library Department for move in and installation of library technology in March of 2021. 0 MCSO Admin Envelope Waterproofing— CAP • All work is completed and is pending sign off of the created punch list • No water intrusion has been documented in the building in the last 6 weeks. c MCSO Stock Island Jail Generator Replacement and Electrical Upgrades — CAP 0 • The projected completion is June 1, 2021 • The electrical study was completed on 12/23 and the final finding will be published shortly. • The initial analysis of the electrical study show the generators ordered are appropriately c sized. • (2) Generators were ordered from approved vendor. • Final construction design has been released for approval. Reviews are in process. Pigeon Key Honeymoon Cottage & Commissary Rebuilds —TDC, DHR: • Request for Proposals currently being advertised with bid opening date of 1/27/2021. • Pre-proposal conference scheduled for 1/07/2021. Pigeon Key Sprinkler System - TDC: • Contractor completed sprinkler installation in the 8 planned buildings. • All rough inspections have passed. Pending Final Fire Inspection. • Contractor in process of restoring island. Plantation Key Government Center Program - CAP: • Targeted early completion date for the Detention side is March 2021. • Targeted early completion date for the Courthouse side is scheduled for June 2021. • The entire project including demolition of the old detention facility is expected to be completed by September 30, 2021 • The existing courtroom B has been approved for demolition after 1/8/21 18 Packet Pg. 2246 0.1.a • MCSO transition team is coordinating with construction team for a scheduled detention side hand off in March 2021. Public Defender Offices 316 Simonton Key West - CAP: • Schematic drawings for the landscaping and parking lot design were presented to the City of Key West Officials and HARC. • Concerns about ADA accessibility and questions regarding egress of"Barn Doors and handles" hanging over right of way on sidewalk are being addressed. • Meeting with the City of Key West planning department. Rockland Key—Public Works Facility • RFP was published in December. Rowell's Waterfront Park—TDC, FDOT, CAP: • Project has stalled with FDOT pending final determination from FDOT on requirement of Construction Engineering Inspection (CEI) consultant firm during construction. 0 • Design contract for Phase 1 in close-out process; pending payment of final invoice. • Request for Proposals for construction will proceed once CEI determination received. West Martello HVAC - TDC: c • Permit application to the City of Key West submitted in November. • RFP being developed. 0 FACILITIES—UPPER KEYS Murray Nelson Government Center: c • Provided Assistance for one events -the BOCC meeting due to COVID-19 virus • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Prepare office for new Commissioner Mike Forester—clean carpet patch holes and paint • Install new outlets in Commissioner Forester and State Rep Mooney office a • Installed electrical power sources in cubicles on the 2nd floor • Preparing office room 225 for Roman Gastesi —new carpet,patch holes and paint • Move unwanted furniture from room 225 to Lysoloma Storage • Located air handler units with multiple areas of deterioration/leaks — contractor to inspect • Reset variable motor drive on air handler 43 • Fixed mens toilet on I" floor clean and sanitize • Unclogged I" floor bathrooms with snake to open drain lines clean and sanitize • Pressure wash building and sidewalk entrance • Removed existing sensor and installed new wall mounted occupancy sensor and plate • Installed wall document for Michele Robinson on 1st floor • Clean gutters north side of building using bucket truck borrowed from Marathon • Trim palms using bucket truck in the Murray Nelson grounds borrowed from Marathon Tiny House 41 Judy Street : • Continue cleaning yard and watering the sod 19 Packet Pg. 2247 0.1.a • Received forklift to help unload and install more SOD • Open House -Public works set up and take down tents, tables and chairs Key Largo Social Service: (New location—Tradewind Plaza Shopping Center) • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Fixed back door deadbolt lock • Replaced back up batteries in thermostat for north side office Islamorada Library: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Pick up election box printers and book shelf tables Plantation Key Courthouse: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Replaced non-operable light bulbs with new 98" florescent bulbs • Adjusted secured entrance door push bar • Installed shield protection for the judge's area for court Ellis Building: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 �-- • Replaced non-operable door closure with new door mounted closure and adjusted • Cleared debris from condensate drain piping and cleared p trap for a/c in tax collector • Installed new sloan a-38 closet for the flushing mechanism for womens toilet 2nd floor Key Largo Library: c • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Secured electrical box to wall/post—repaired damaged dry wall area • Moving shelves and disposing of shelving Public Works—Magnolia Office: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Removed fuse holder and installed new control panel mounted fuse holder for ice machine • Removed non-operable float switch and connecting boot to install new for ice machine PK Roth Building Sheriff: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 Communication Tower mm 106: • Installed vapor light fixture with Led bulbs • Installed new electrical wiring • Installed new ceiling braces • Installed new insulation • Put up laminate roof trim 20 Packet Pg. 2248 0.1.a PK Roth -Health: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Installed ceiling access door • Installed new ceiling mounted 11 Ocfm exhaust fan in room 22 • Installed new 4" exhaust piping, new ceiling tiles and new the grid supports room 22 PK Garage: • Installed new toilet seats • Secured new wood for ADA ramp • Build locker for uniform clothes PARKS & BEACHES: Friendship Park: • Disinfect playgrounds, tables, pavilions and benches with Botanical Disinfectant Solution twice a week due to COVID-19 0 • Disinfect bathrooms daily with bleach due to COVID-19 • Reset timer controllers exterior light operation • Fixed water leak at toilet in womens bathroom 0 Harry Harris Park: • Disinfect bathrooms daily with bleach due to COVID-19 • Disinfect playgrounds, tables,pavilions and benches twice week with Botanical Disinfectant solution due to COVID-19 • Disinfect gym workout area in the park with bleach due to COVID-19 • Install new glass at baseball field Peace Park: • Disinfect pavilions, tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 E Sunset Park: • Disinfect tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 Rowell Waterfront Park: • Disinfect tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 • Filled hole with asphalt in the middle of the park Old Settler Park: • Disinfect playgrounds, tables, pavilions and benches twice weekly with Botanical Disinfectant Solution due to COVID-19 • Fixed leak at dog spigot 21 Packet Pg. 2249 O.1.a Key Largo Park: • Disinfect bathrooms daily with bleach due to COVID-19 • Disinfect playgrounds, tables, pavilions and benches twice weekly with Botanical Disinfectant Solution due to COVID-19 • Disinfect gym workout area in the park using Botanical Disinfectant Solution • Set rat traps in concession stand office of YMCA • Fixed ice machine at crew office • Unclogged womens toilet clean and sanitize • Worked on fixing sprinkler heads at baseball field while contractor working on new SOD • Removed toilets, repair leak in womens bathroom at YMCA install toilet clean and sanitize • Unclogged mens toilet clean and sanitize FACILITIES—MIDDLE KEYS Marathon Annex 63`d St.: 0 • Multiple Daily sanitizing of office due to Covid-19 • Monthly AC PM • Sprayed office with Electrostatic sprayer • Repair holes in Dry Wall 0 • Install two new toilets • AC repair 0 Marathon Health Department: • Multiple daily sanitizing of office due to COVID-19 • Monthly AC PM 0 • Install New Door Marathon Courthouse: • Monthly AC PM • Pressure clean sidewalks around courthouse a • Check batteries and alarms at Judge's bench • Replace fence screen around sallyport Marathon Government Center: • Monthly AC PM • Multiple daily Sanitizing of office due to COVID-19 • Replace nameplate and repair holes left in wall • Repair outlet in office • Repair light in Code Enforcement office • Vendor Escort for fibulator check • Major Tree Trim Marathon Library: • Multiple daily sanitizing of office due to COVID-19 22 Packet Pg. 2250 0.1.a Medical Examiner • Monthly PM AC filters Marathon Tax Collector: • Multiple daily sanitizing of office due to COVID-19 • Monthly PM AC filters Marathon Clerk of Court: • Monthly PM AC Filters • Pest Control • Pressure clean sidewalk and outside areas around office • New door on evidence room State Attorney: • Monthly A/C maintenance 0 • Multiple daily sanitizing of office • Replaced lights on outside of building • Replace outdoor mat 0 Long Key Tower: �-- • Monthly A/C maintenance • Replaced Exterior Light • Paint tower Public Defender: c • Monthly A/C maintenance • Multiple daily sanitizing of office due to COVID-19 • Furniture Assembly for all new office furniture • Move in completed of entire office • Installed two new toilets • AC repair Public Works Facilities Maintenance: • Monthly compressor Maintenance carpenter shop • Monthly PM A/C • Multiple daily sanitizing of office due to COVID-19 • Replace exhaust fan in office restroom • Sweep of parking lot with metal detector • Ceiling tiles replaced in office Public Works—Engineering: • Daily sanitizing and cleaning due to COVID-19 Public Works—Fleet: • Daily sanitizing and cleaning due to COVID-1Public Works —911 Communications: 23 Packet Pg. 2251 0.1.a • Daily sanitizing and cleaning due to COVID-19 Marathon Senior Center/AARP: • Monthly PM A/C filters Conch Key Fire Station: • Monthly AC PM • Repair electrical power to outdoor GFI's Layton Fire Station: • Monthly AC PM • Evaluate Electrical line removal for Tony G • Troubleshoot electrical circuit/replace faulty GFI • Provided Open and Close support for Big Pine Community Park FACILITIES—LOWER KEYS Bayshore Manor: • Gary's Plumbing repaired kitchen leak • Replaced flag at Bayshore Manor 0 • Cleaned and/or replaced ac vents throughout building • Mold inspection conducted by Inspect Key West 0 • Room 108- hung pictures • Installed soap dispenser in women's bathroom • Repaired sink in men's bathroom • Back Office- assemble dresser • Replaced flapper and flush handle • Replaced wet ceiling tiles t� • Rug Buster placed 4 dehumidifiers in building • Assembled 10 chair for dining room • Replace Hand Sanitizer dispenser located in front office • Room 110-repaired door C • Room 102--Hung blinds and pictures • Room 104--Hung pictures • Room 109-patch and paint walls, trim and doors • Room 205-patch and paint walls and trim/hung pictures • Room 204-patch and paint walls and baseboards/hung pictures • Placed dehumidifiers throughout building • Install hanging file holder on wall • Assembled 6 chairs • Installed resident mailboxes Bernstein Park: • Replaced broken soap dispensers in women's bathroom 24 Packet Pg. 2252 0.1.a Big Pine Library: • Took down shelves DJJ Pretrial Services: • Installed 3 hand sanitizer dispensers Gato Building: • Hang pictures in the lobby • Project Management-shred 20 boxes • Health Dept. door-adjusted to open/close properly Harry Harris Park: • Delivered barricades to park Harvey Government Center: • Repair/replace ceiling tiles 0 Higgs Beach: • Women's handicap restroom-repair changing bench • Installed new test soap dispenser 0 Jackson Square: • Jackson Square-Keys Pest Control treated all buildings • Jackson Square-AutoCon-adjusted and reprogramming of chillers • Sally Port-delivery of folders • Freeman Justice Center-IT Dept-install white board • Freeman Justice Center-painted Judge Wilson secretary's office • Freeman Justice Center-hallway doors was secured by Judge Fowler's office • Freeman Justice Center-repaired automated gates • Freeman Justice Center-3rd floor-adjusted chairs • Freeman Justice Center- Drug Court-Replaced toilet paper dispensers E • Historic Courthouse-Cates new office-primed and painted new windowsill molding • Historic Courthouse- Commissioner Cates office-hung pictures • Historic Courthouse-Backflow service by Brian Rodriguez • Historic Courthouse-replace 2 toilet valves • Historic Courthouse-shredded 75 boxes of records • Historic Courthouse-replace motion switch • Historic Courthouse-repaired dumbwaiter • Historic Courthouse-replaced 4th floor light bulbs and replaced ac filters • Historic Courthouse-CZ Craft-installed an aluminum ADA Rail for back stairs • Historic Courthouse- assemble tables and chairs for balcony outside of Finance Dept. • Historic Courthouse-Finance replaced several light bulbs • Historic Courthouse—lst floor ADA bathroom installed door hooks • Historic Courthouse-Commissioner Cates office-recycled boxes • Lester Building-3rd floor Civil Records-replaced light of exit sign 25 Packet Pg. 2253 0.1.a • Lester Building-Civil-Records-replaced 2 toilet seats • Lester Building-pressure wash front of the building • Lester Building-Civil Records-install white boards in clerk's office • Lester Building-Commissioner Martinez office-hung pictures • Lester Building-hung signage for Commission Martinez • Lester Building-72 boxes for shredding • Lester Building-patched and painted Commissioner Martinez's office • Lester Building-installed carpet in Commissioner Martinez's office • Elections Dept.-gathered boxes for large purge of boxes for Shred-It • Courthouse Annex-Relocated ice maker to Annex office • Supervisor of Elections-picked up voting equipment from Key west High School • Old Jail-removed 2 cameras from roof that were not being used Key West Library: • Clean up water spillage in the Children's Dept. c • Back bins emptied/recycled • Replaced parking lot light bulbs • SubZero repaired ac located at Florida History Vault Professional Building: • Risk-shredded boxes of documents c • Public Defender's-replaced toilet seat Public Works Complex: • Replaced flags at Public Works yard c • Prime and paint benches Rockland Roads and Bridges: c�a • Replaced toilet seat and flapper valve in woman's bathroom • Replaced tire of the rolling gate E Shipway Commissioner's Office: • Hung signage for Michelle Coldiron West Martello: • Repaired flag halyard line and replaced flag Lowered flags in all County Building in Remembrance of Pearl Harbor COVID-19 Related: • Installed trim at the COVID House on Simonton • Disinfected State Attorney's Offices at Lester Building • Installed sneeze guards in Judge Helms office • Cleaned and disinfected Freeman Justice Center offices • Installed sneeze guards at Murray Nelson Auditorium • Treated and disinfected with Electrostatic Spray Courtroom C located at Freeman Justice 26 Packet Pg. 2254 0.1.a • Treated and disinfected with Electrostatic Spray 3rd floor IT Dept. at Freeman Justice • Treated and disinfected with Electrostatic Spray Commissioner Martinez's Office Hurricane Irma: • Removed tables and benches from Big Pine Key Park damaged by Hurricane Irma • Built new tables/benches for Big Pine Park Fire Stations Station#08 -- Stock Island: • Ice machine- cleaned condenser coil and re-set by Sub-Zero • Replaced batteries for paper dispenser • Adjusted and installed shims for shower Station#09—Big Coppitt: • Replaced light bulbs _ • Assemble hose rack cart 0 • Sub-Zero performed pull and clean of ac coil Station #11 — Cudjoe Key: • Erected tarp at station c Station #18—Layton: • CZ Craft-Installed a customized drip pan for chimney • Stucco walls damaged and painted building • Erected awnings • FACILITIES— CORRECTIONS Main Jail: • Completed 30-day power analysis of the MCSO mail jail. E • Received Drawings for generator replacement at the MCSO main jail for review. • Received Technical Specs for Emergency Generators for review. • Completed Installation of(01) 4000-amp breaker, (02) 1000-amp and(02) 800-amp breaker at the main jail. • Replaced water pressure censor on fire pump. • Replaced negative cable on batteries. • Completed monthly Preventative Maintenance. MCSO Plantation Key Jail: • Made repairs to ice machine. • Repaired the SALI port gate opener. • Repaired two toilets in the dorm. • Completed monthly Preventative Maintenance 27 Packet Pg. 2255 0.1.a MCSO Hanger: • Installed new AC unit for the pilot's flight brief area and office. • Completed monthly Preventative Maintenance MCSO Cudjo Substation: • Made repairs to the officer's bathroom toilet. • Completed monthly Preventative Maintenance MCSO Head Quarters: • Installed new outlet for generator battery charger. • Clear two sanitary drain for first floor. • Completed monthly Preventative Maintenance MCSO Planation Key Substation.: • Installed new lights in the CIU office. 0 • Installed new outlets in the Captains. • Installed new fan motor and contactor for AC unit in the evidence locker. • Completed monthly Preventative Maintenance 0 MCSO Marathon Substation: • Replace Fan motor, belt, and thermostat on main AC unit. • Completed monthly Preventative Maintenance ROADS & BRIDGES Upper Keys: • Mowing Operation—73.76 miles • Sweeping Operation - 18.5 Miles • Pot Hole Repair—550 lbs of cold patch used • Road Repair— 12V102 ft, 15 tons of crushed rock used and 7.5 tons of clod patch used • Sign Department- 54 new signs installed, 15 new posts installed, and 12 locates performed, • TRASH PICK UP - 153 bags at approx. 2601 lbs • Trim ALL shrubs on the SUP from MM100-MM106 FLEET MANAGEMENT GPS: • Add GPS Unit installations to the PMI—On Going • Lead Mechanics GPS vehicle monitor training—On Going • Phase 2 GPS equipment installation-- On Going • Providing new and/or re-programed GPS Prokees for various Departments — On Going Generators: • All stationary generators inspected — Scheduled for a minimum of once a month 28 Packet Pg. 2256 O.1.a • Disposal of Communications Dept. generator and trailer at Marathon yard—to be removed • Two vacant Key West Mechanic/Generator Technician—Positions Interviews completed, and one applicant was selected. —In process • —Parts are being utilized • —Generator was determined surplus and a new generator was installed at the Marathon AARP • Labeling all generators with fuel capacities - On Going • On job tech response training for high profile emergency power generators —regular training with the current staff • Purchase 3 new standby generators for Solid Waste Landfills — Grant funding • Purchase needed load bank for testing portable generators under load— Grant funding • Re-establish stationary generator unit numbers. GPS and Faster; Gen-1, Gen-2, Gen-3, etc., -pending • Replacement of KL Andros Road tower generator- Grant Funding • Replacement of West Summerland tower generator- Grant Funding • Resetting generator exercise clocks to start and run weekly —Most are set for Wednesday, standardizing a day that best suits the use of the buildings • Secure hourly rate repair agreements with generator and electrical contractors-pending 0 • Seeking right sized back-up generator for Bernstein park -per the usage, a 100Kw has been determine for the need. Discussions remain 0 • Special Maintenance and corrosion control Emergency Communications tower generators — On Going CRC • Replacement generator has been installed for Marathon AARP from Hurricane Irma funding c • Communicate with Assistant County Administrator regarding stationary generator GPS tracking, weekly exercise start-up and no-start conditions —On Going • Gato building generator replacement radiator received— Scheduled for January 2021 installation m Sheriff Department: • Communicating with new Sheriff Dept. Fleet Manager regularly— On Going <t Communications • Disposal of Sheriff's surplus speedo calibration machine-pending • New Sheriff Dept. interlocal agreement-pending • Train and mentor the Sheriff's Fleet Manager as to the FASTER software with literature and video's— literature has been issued with On Going mentoring • Assist Project Management with the two MCSO Generators replacement on the Detention Center—PO issued for the replacement of two generators • Assist with a possible Surplus pickup truck transfer for the Farm —in Process Vehicle Replacement: • 1 new aluminum bed Dump truck for Parks & Beaches - Received and documents are in process • Purchase new transport trailer with winch for Fleet garages-on hold 29 Packet Pg. 2257 O.1.a Surplus: • 2 surplus units paid for but not picked up-seeking direction from County Attorney - Pending • Assisting Key West and Marathon Airports with surplus vehicle disposal — On Going • Assisting Social Service Department with surplus vehicle sales —On Going • Disposing of capital and non-capital obsolete and defective Fleet equipment and supplies- - Pending • Processing surplus units recently turned in for disposal —On Going • Seeking salvage companies for disposal of scrap metal and non-sellable County units. — On Going • Surplus buzz cutter to Marathon for Maintenance and availability as a spare unit-pending Fuel Management: • Begin processing the extension to fuel delivery contract(Started process Dec. 2020 extension due date is March 2021) • Communicating with Florida State contractor for Wex Fuel Card reps. — On going Communication • FDEP closure of former Key Heights Drive fuel tank-pending • Fuel Billing cross training-High Priority-ongoing • In-house Tech repair training for new fuel system-—On Going • Inspecting, documenting, and repairing garage and fuel facilities —On Going • Marathon garage and fuel facility security cameras repaired-Key West and Upper Keys- pending • Pressure wash Key West fuel tank- - KW AGT Corrosion control completed, pressure c washing scheduled for early January • Processed monthly fuel billing accounts receivables for in-program County Departments — On Going • Processed outside monthly fuel billing for School Board accounts payables — Monthly • Providing new and/or re-programed fuel keys for various Departments —On Going E • Repair of the Veeder-Root system connectivity Marathon and Key West — a new concern for connectivity has been discovered. Repairs scheduled for January C • Revise fuel activities policy and procedures-pending • Revisions to joint use Fuel Facilities agreement with School Board-pending • Strategic plan item-Purchasing more fuel-efficient replacement tires —this is an Ongoing SOP • Three garages combined processed and distributed approximately (— 9737.000) gallons of unleaded and(— 5038.108) gallons of diesel fuel • Implementing billing format for agencies sharing cloud for county's new fuel system — Have the data from Fuelmaster to create the billing • Marathon fuel island canopy support safety issue being addressed • KW fuel island dispenser activation lever malfunction resolved • Fuel monitoring issues completed at Medical Examiners site. In Process 30 Packet Pg. 2258 0.1.a COVID-19: • Daily temperature checks twice daily for all Fleet employees —On Going • Following up with Fleet Department Monroe County issues COVID-19 — On Going • Ordering COVID-19 supplies for garage staff-masks, gloves, and key disinfect kits, hand sanitizer,paper towels, spray disinfectants, thermometers, facial tissues, etc. — On Going • Research Governmental Fleet Best Practices when dealing with COVID-19, incorporate what will work best for MC Fleet operations —Continued Education • Provided COVID-19 vehicle cleaning tips in writing for all users — On Going • Re-establish jail inmate work program at all garages-pending COVID-19 virus • Processing 214 Forms for COVID-19 — On Going • SOP for Fleet Management— Sanitize every vehicle,prior to and after, service or repairs. 15 minutes in and 15 minutes out • Sent reminders to Fleet Management staff to remain vigilant now more than ever, we cannot afford to let our guard down. Yes, we are all fatigued with the restrictions imposed on our daily lives, but we must remain steadfast and not become complacent. Regular reminder to be sent out as the COVID numbers increase within the County Storm Preparation: • Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential 0 weather event 2 • Work with Preliminary Damage Assessment Team and process documents _ Other Fleet Items: • Assist Project Management with Building Fleet Garage Key West • Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus - 0 Pending • Add to Policy Procedures Manual-actions to be taken when County vehicle breaks down outside of County - Pending • All garage employees received monthly safety training On Going The Safety Training Topic for December was "Safety Orientation" E • Annual Housekeeping Haz-Mat storage areas at 3 garages- (Postponed due to COVID)— Pending potentially added to the SWPPP • As able Fleet office staff is encouraged to work from home, some mechanics and garage staff are staggering their time working 10- or 9-hour days in order to try and keep employees distanced from one another much as possible - on Going • Bucket truck inspection and certification- -(Next due Dec. 2021) • Centralized hydraulic hose builds Marathon garage-pending • Check availability of Fleet related grants-pending Looking into possible lift grant • Complete and document mandated inmate training-—On Hold due to COVID-19 • Director Fleet assuming responsibility for Fleet's monthly activities report_- On Going • Director Fleet participating in Senior Management Team meetings —On Going • Disposed of garage hazardous waste thru recycling contractor (Used oil, oil filters, batteries, tires, rags, antifreeze, etc.) —On Going • Electrical Training for all Mechanics -Pending 31 Packet Pg. 2259 O.1.a • Entered mechanic's work order data daily - labor, parts, supplies, contractual services, etc. — On Going • Establish new Fleet equipment line item for purchasing vehicles and equipment-pending • Establishing vehicle lift inspection and repair tracking spreadsheet-Pending • Fleet cross training and refresher training— On Going • Fleet Supervisors and Management Meeting - Mechanic Lead Bill Uptegrove traveled to meet with and mentor the leads on new processes for FORD Warranty/Recall items On Going • FY21 Stormwater SWPPP activities —On Going (Next due May 2021) • FY21 garage lift inspections and repairs ongoing-(Next due Oct 2021) • Garage minor repairs and enhancements-ongoing • Work in Progress Revise vehicle numbering system for County vehicles — On Going • In-house Ford warranty training and connectivity-ongoing—Executive Assistant Tammy Acevedo is training to be the Ford Warranty Administrator for Monroe County • Initiated fund transfers to cover insufficient Fleet funds for various Departments — On Going • Lease purchase Enterprise commercial vehicles regular/hybrid/electric— On Going Discussions • Mandatory Take home vehicles for on-call mechanics — On Going 0 • Marathon garage assisting with HD equipment backlog brought on by unfilled Key West Mechanic position— On Going 0 • Monitoring garage work orders-actives, finished, deferred, closed, Indirect and Direct Labor. — On Going • New brake resurfacing machines for all garages-pending • Planning for transition due to scheduled retirement of several long-term Fleet employees • Preparing Shop Service Trucks - On Going • Process accident repairs for Risk Management and various Departments —On Going • Process daily and monthly parts and supply accounts payable invoices — On Going • Process monthly repair invoices and outside billing for not in-program Departments — On Going • Process monthly Safety and PMI due reports for various County Departments —On Going • Process vehicle and equipment factory recall for various Departments —On Going • Provide strategic plan monthly safety reminders-eco driving instructions, etc.- Distributing to All Users — On Going • Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear, hybrid safety equipment, etc. — On Going • Purchase large truck tire changing machines for all garages-the marathon unit failed and is Red Tagged, needs assessment for repairs or replacement • Purchase of Fleet supply, delivery, and storage trailer-pending • Randomly reviewing mechanics accountability reports — On Going • Re-implementing garage weekly communications meetings — On Going • Reorganizing Fleet Staff duties, responsibilities, and direct reports —On Going • Replace old, outdated garage shop trucks-pending 32 Packet Pg. 2260 O.1.a • Replacement of vehicle lifts at all garages- On Going of this Safety Item • Replacing defective license tags for various Department vehicles - On Going • Replacing old worn out vehicle decals for various County Departments — On Going • Research Florida law in relation to in-house vehicle lift inspection and repair—On Going • Researching MSDS availability on web-pending • Reviewing of FASTER Fleet Inventory for accuracy —On Going • Reviewing mechanics daily work logs; separating coved 19 activities and documenting same On Going • Revise sq. footage maps for airport and cost allocation billing purpose Key West and Marathon Public Works yards-pending • Revising Fleet Department organizational chart Updated as of 10-30-2020 • Revisions to Fleet web page ongoing - Issued this duty to the Executive Assistant Tammy Acevedo • Seeking GSA parts contract thru NAPA if available— Contacted and scheduling a date with IBS to continue discussions • Seeking updated hybrid vehicle training materials for Fleet Mechanics — On Going • Standardizing Fleet oil, tubes, and filters-ongoing • Standardizing Fleet parts and supply stock items- On Going • Standardizing NAPA Brand automotive batteries-ongoing c • Three garages combined opened and/or completed approximately (350)work orders • Transfer ownership of all vehicles to Fleet- In Discussions 0 • Transporting vehicles from one area of County to various Departments - On Going • Two new Lead Mechanics progressively receiving on job training daily - On Going • Update County garage facilities-garage equipment, vehicle storage, secured storage barn, in-house paint body shop-pending • Updated (accident repairs pending) spread sheet— On Going • Updated (recalls pending) spread sheet—On Going c, • Updating Risk Department; advising of added and deleted units for insurance purpose On Going E • Verified Fleet's monthly AT@T mobility charges • Verified toll by plate invoices for various Departments On Going • — Director Fleet has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET with A.S.E. to manage employee A.S.E.certifications —On Going • Verifying present garage workloads-reorganizing and reassigning operations and admin duties. - On Going • Garages are bringing in vehicles for maintenance and cleaning that are left in parking lots while County employees are working from home - On Going • Disposal of Sheriffs Dept. Long Key Com Tower generator—Pending • New CDL Testing program offered at the College of the Florida Keys KW Campus. Sending CDL driving exams to the KW campus • Verify mechanics CDL driver license and endorsements-—Verified and scheduled for exams — On Going • Mechanic Leads educate and mentor their Teams on the processes for FORD Stars individual technician training - On Going 33 Packet Pg. 2261 O.1.a • Communicating with Transportation Dept regarding specialized PMI program • Requested FY2021 fleet liaison revisions and update information— On Going • Add automatic shop supply charge to all fleet garage work orders -pendingModify surplus sign truck to be converted for use as Road Department water truck—Quotes for the tank are pending 0 0 0 0 34 Packet Pg. 2262 0.1.a November, 2020 GROWTH MANAGEMENT REVENUE vs.EXPENDITURES:FY's 2018,2019,2020 AND Current FY2021 TOTAL PRIOR TOTAL FYTD ENDING CURRENT NOVEMBER, FYTD ENDING ACCOUNT FY20 TOTAL BUDGET 2019 NOVEMBER, BUILDING DEPARTMENT NUMBER FY18 FY19 (see Note 1) FY21 (see Note 1) 2020 REVENUE Building-Income from Permits/Appl 180-322005-SG $ 4,731,320.91 $ 5,390,451.38 $ 4,996,530.93 $ 5,500,000.00 $ 835,029.64 $ 850,235.28 Certificate ofCom etenc/Contract 180-322103-SG 101,907.50 81,522.50 82,143.00 80,000.00 64,347.50 2,862.50 Radon/DCA 180-341904-SG 43,751.35 49,935.14 45,438.42 50,000.00 8,562.55 8,598.83 Recovery/DBPR 180-341908-SG 62,728.04 71,709.84 66,143.15 70,000.00 12,419.44 12,762.95 Interest Eamin s 180-361005-GI 25,444.19 81,796.75 46,748.20 40,000.00 10,040.93 68.28 Build' Book/Copy/etc. 180-369001-GM 23,177.18 33,428.78 30,905.58 33,000.00 4,519.10 4,400.55 TOTAL REVENUE-FUND 180 $ 4,988,329.17 $ 5,708,844.39 $ 5,267,909.28 $ 5,773,000.00 $ 934,919.16 $ 878,928.39 EXPENDITURES (see Note 2) Building Department 180-52502 $ 5,959,154.39 $ 5,558,329.09 $ 5,044,893.45 $ 4,797,215.00 $ 514,436.59 $ 403,296.29 Building Department Education 158-52501 35,994.17 33,434.97 45,461.94 88,400.00 6,225.38 8,249.28 Building Refund 180-54501 81,824.96 59,894.18 74,508.67 90,000.00 16,179.04 941.13 Building Legal 1 180-67506 60,159.29 62,044.72 73,933.24 72,804.00 6,698.88 2,718.44 Trausferto GeneiatFund 001 Cost Allocation 180-86553 - 538,659.00 538,659.00 538,659.00 89,776.50 89,776.50 TOTAL EXPENDITURES-BUILDING DEPARTMENT $ 6,137,132.81 $ 6,252,361.96 $ 5,777,456.30 $ 5,587,078.00 $ 633,316.39 $ 504,981.64 DIFFERENCE(Revenues vs.Expenditures) $ (1,148,803.64) $ (543,517.57) $ (509,547.02) $ 185,922.00 $ 301,602.77 $ 373,946.75 ACTUAL WAIVED FEES: (see Note 3) 0, "PRIOR TO FY18 0) CL' Hurricane Irma Fee Waivers $9,641.62 $2,062,065.95 $0.00 $0.00 $0.00 $0.00 $0.00 Affordable Housing Fee Waivers $1,211,192.11 $751,521.57 $88,048.62 $356,060.26 $0.00 $0.00 2 Total Waivers $1,220,833.73 $2,813,587.52 $88,048.62 $356,060.26 $0.00 $0.00 $0.00 C Revenue from Impact Fees for 0 Affordable Housing Fee Waiver $571,364.00 $0.00 $44,929.60 $0.00 $0.00 $0.00 $0.00 Reimbursement: 180-381136-GT '_ DIFFERENCE(Waiver 0 vs.Reunburs ement) $649,469.73 $2,813,587.52 $43,119.02 $356,060.26 $0.00 $0.00 $0.00 0. PLANNING&INVIROMIENTAL RESOURCES DEPARTMENT REVENUE Zoning/ROGO/Environmental 148-341905-SG $ 2,407,743.54 $ 2,946,194.17 $ 2,780,744.80 $ 2,775,000.00 $ 529,045.76 $ 484,648.24 Historic Preservation 148-341913-SG 4,187.00 800.00 600.00 - - 0 P]anningAdmin/Research/Copy/etc. 148-369001-GM 806.07 5,120.05 399.50 177.58 151.00 r Education Fees-Plan&Fnviron. 158-322006-SG 65,646.22 56,975.70 742.30 262.30 130.00 Conservation Land Purchase(ROGO) 158-341905-SG C( TOTAL REVENUE-PLANNING&ENV RESOURCES $ 2,478,382.83 $ 3,009,089.92 $ 2,782,486.60 $ 2,775,000.00 $ 529,485.64 $ 484,929.24 EXPENDITURES (see Note 4) 0) Planning 148-50500 $ 1,980,168.38 $ 2,050,300.65 $ 2,560,705.45 $ 2,534,908.00 $ 243,666.78 $ 210,431.10 E P lanfung Commission 148-51500 60,523.95 76,014.81 82,659.59 88,409.00 7,959.70 6,038.70 O Comprehensive Plan 148-51000 - - - - - - Environmental Resources 148-52000 884,310.16 931,381.66 876,230.13 538,477.00 106,045.04 45,388.51 Environmental Resources Educ. 158-52503 43,730.98 73,879.61 52,364.66 50,000.00 8,864.21 3,801.37 Geographic Info.(GIS) 148-50002 - - - - - - Growth Management Admin. 148-50001 - - TOTAL EXPENDITURES-PLANNING&EW RESOURCES $ 2,968,733.47 $ 3,131,576.73 $ 3,571,959.83 $ 3,211,794.00 $ 366,535.73 $ 265,659.68 DIFFERENCE(Revenues vs.Expenditures) $ (490,350.64) $ (122,486.81) $ (789,473.23) $ (436,794.00)1$ 162,949.91 $ 219,269.56 Packet Pg. 2263 November, 2020 TOTAL PRIOR TOTAL FYID ENDING CURRENT BOATING IMPROVEMENT FUND-PLANNING NOVEMBER, FYID ENDING FY20 TOTAL BUDGET 2019 NOVEMBER, FY18 FY19 (see Note 1) FY21 (see Note 1) 2020 REVENUE (see Note 5) Boat Improvement Food 157-347270-SP/347271-SP $ 702,213.39 $ 760,923.23 $ 639,244.25 $ 755,000.00 $ 54,709.99 $ TOTAL REVENUE-BOATING IMPROVEMENT FUND $ 702,213.39 $ 760,923.23 $ 639,244.25 $ 755,000.00 $ 54,709.99 $ - EXPENDITURES Boating Improvement Fund-County 157-62613 $ 159,913.79 $ 53,166.52 $ 318,503.15 $ 540,240.00 $ 12.48 $ 21,405.15 Boating Improvement Fund-State$ 157-62520 43,766.671 430,477.84 258,192.64 1,229,698.00 24,291.00 12,105.00 TOTAL EXPENDI114ZES-BOATING INIPROVENUNT FUND $ 403,680.46 1 $ 483,644.36 $ 576,695.79 $ 1,769,938.00 $ 24,303.48 $ 33,510.15 DIFFERENCE(Revenues vs.Expenditures) $ 298,532.93 1$ 277,278.87 $ 62,548.46 1$ (1,014,938.00) $ 30,406.51 IS (33,510.15) ENVIRONMENTAL RESTORATION-PLANNING REVENUE Environmental Mitigation 160-351400-SP $ 746,450.16 $ 1,256,739.70 $ 739,100.97 $ 650,000.00 $ 177,001.79 $ 153,498.18 TOTAL REVENUE-ENVIRONMENTL RESTORATION $ 746,450.16 $ 1,256,739.70 $ 739,100.97 $ 650,000.00 $ 177,001.79 $ 153,498.18 EXPENDITURES _ Environmental Restoration 160-52002 $ 302,462.97 $ 25%903.00 $ 260MI.25 $ 506,798.00 $ 30,707.51 $ 17,417.58 TOTAL EXPENDITURES-CODE COMPLIANCE $ 302,462.97 $ 259,903.00 $ 260,801.25 $ 506,798.00 $ 30,707.51 $ 17,417.58 DIFFERENCE(Revenues vs.Expenditures) $ 443,987.19 $ 996,836.70 $ 478,299.72 IS 143,202.00 IS 146,294.28 IS 136,080.60 0) CODE COMPLIANCE DEPARTMENT REVENUE Code Compliance 14sa41916sGa5400isGia540usG $ 2,398,990.44 $ 2,128,586.89 $ 1,528,461.84 $ 2,190,000.00 $ 410,677.55 $ 411,516.70 0 TOTAL REVENUE-CODE COMPLIANCE $ 2,398,990.44 $ 2,128,586.89 $ 1,528,461.84 $ 2,190,000.00 $ 410,677.55 $ 411,516.70 .- EXPENDITURES 0 Code Compliance 148-60500 $ 1,355,101.71 $ 1,709,365.32 $ 1,573,020.70 $ 1,908,807.00 $ 150,323.47 $ 140,319.11 W TOTAL EXPENDITURES-CODE COMPLIANCE $ 1,355,101.71 $ 1,709,365.32 $ 1,573,020.70 $ 1,908,807.00 $ 150,323.47 $ 140,319.11 W DIFFERENCE(Revenues vs.Expenditures) $ 1,043,888.73 1$ 419,221.57 $ (44,558.86)1$ 281,193.00 r$ 260,354.08 1$ 271,197.59 FIRE MARSHAL 0 REVENUE Fire Marshal 148-341906-SG $ 366,580.50 $ 472,944.24 $ 496,950.25 $ 375,000.00 $ 53,658.56 $ 70,987.39 r Education Fees-Fire 158-322007-SG 5,180.00 4,989.64 110.00 - 80.00 10.00 TOTAL REVENUE-FIRE MARSHAL $ 371,760.50 $ 477,933.88 $ 497,060.25 $ 375,000.00 $ 53,738.56 $ 70,997.39 () NOTE I:The FY20 amounts reflected in this report are subject to change until the FY 20 financial audit is complete. 47 NOTE 2:8 New Pos itions NOTE3:Actual permit fee waiver FYmay differ from BOCC FYapproval NOTE 4:4 New Positions NOTE 5:Grant Funds acquired:Legislative$325K(to defray the cost of the pump-out s ervice) Packet Pg. 2264 (:wodoU Rluluo ) podoU Rluluo LaVo :4u9wqoe44V LO ca w f _ N O 00 O O 00 Q O 1p 00 °�: M p 00 l 90 00 N VO pp Ff] Eo3 �. 6 4- to 42 o W Q W © w o W 00. 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', 8, a s Atc UJ L.L.J r:3 IAA r a raggM* P, Q0 cm v (:wodoU Rlulu® ) podoU AlqluoWLaVo :4u9ua o 44 f N N © 6) LLJ tAft CU ulj LA. uj uj d (:wodoU Rlulu® ) podoU AlqluoWLaVo :4u9ua o 44 r• ca � f N N ' © Cb aLL- d ' aC U tC Jt : IBC � cri LO r4y ry w:uuw, 6 wuuu, iu, tY_ LL cI e�w caa 10 m `- , 0.1.a Unlicensed Contractor Investigator- Summary Report, Deport Start Date 01/01/2020 Investigator„ L. Thompson Ending Date 11/3 /202[ PERMIT(Cases Permit Cases® 101 Open Permits (Cases) is 2,020 Citation Fees 54,039.45 2,020 Citations,fees.collected ,755m15 tip. Agreements, I Owner/Builder Open Permits: Field investigation contractor spot checks 0 Field iinvestigatii n - O%vner/Contractors verifIicatien 3 2.5 'Misc. Investigations: c Complaints (&/or other solurce) re ievis field investigations, � (No Permit cas,e created) 23 0 tJ Packet Pg. 2278 (:wodoU Rluluo ) podoU Rluluo LaVo :4u9wgo 44 ca � f N N © Cb LL_ d_ aC U Ln � �t�i11;��11111111111111111111�� �n LU o w n o o n n 0 Ln m o Wcc m o o m m ui o fun ui o LU oLU LU a ro ui a. \ \ N o w r o o r cc ui EL ui a m o INSWIMIN W � o o mLU N � 0 m m N � � o Ln W o z L a << a LU �_ 0 a CL CL cCL CL CL CL <c u CL CL 2 C) << << CL - CL CL u o 0 SR1OUV:)nddV 30 U39wnN uu (:wodoU Rlulu® ) podoU AlqluoWLaVo :4u9wqoe44V o ca c f N ^O N © T3 Cb 'U U to a � U U � t t 4-a .,a u•r 0 zt bA u a ww w m ' v W � j 0 tim o .... r1 cUi b�A Av o x � x ui A on m w ` W t 1 a� o 1 V p � a _ i LIJ c 46 O 0 U g W y 0 LU � Qcc , U " LU _ z uj o ui r c 0 2 o o uw o 0 z3 y 0 r- 00 0 cn uj �U OLU ! . O 03 ov 0 o c�W o CAD bA « a r , U Q o ` u • F- - � � op U 4 x o •N U � � o O.1.a NO CODE CASES HEARD BEFORE THE SPECIAL MAGESTRATE DUE TO CLOSURE OF MONROE COUNTY OFFICES PER COUNTY ADMINISTRATOR, ROMAN GASTESI, AS A RESPONSE TO THE COVID-19 PANDEMIC, EFFECTIVE MARCH 23, 2020. Summary Total of Code Violation Gases with NOV Entry By Case Assigned Code Officer as of 12t712020 One or more NOV entries in a single case is c.,Dented as'I case. Fiscal Year 2016 2017 2018 2019 2020 2021 QUaYtBC in Fiscal Year Ist 2nd 3rd 4th Ist 2nd 3rd 4th Psi 2nd 3rd 4th Ist 2130 3td 4th Ist 2nd Sad 4th Ist FYQ FYQ FYQ FYQ FYQ FYQ FYQ' FYQ' FYQ FYQ FYQ FYQ FYQ' FYQ FYQ FYQ FYQ' FYQ FYQ FYQ FYQ Total 1 5 44 47 52 40 31 27 1 36 122 166 '107 173 176 130 85 59 49 110 43 ANGAR GARCIA. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 2 0 0 0 ANDRES BOF BOELLARD, 0 1 38 39 42 25 24 24 0 0 58 63 47 70 43 65 28 1 10 37 1 FRANCIE BOPPEN OPPENHEIMER 0 0 0 0 0 0 0 0 0 0 0 '11 3 4 10 6 '16 5 9 22 4 ,BRIAN CG GRANT, 0 0 0 0 5 0 0 0 0 8 1 0 0 15 9 1 0 0 0 0 0 CHRISTOPHER _ CMP MCPHERSON, 1 3 6 8 3 '12 5 1 1 22 6 3 11 7 12 3 1 3 0 3 0 CVNTHIA � BC.L LINK,DIANE 0 0 0 0 0 2 2 0 0 0 7 61 14 5 18 '12 '14 7 11 9 '10 21 JAN6 ANGERS,STAN 0 0 0 0 0 0 0 0 0 0 42 '15 4 20 20 7 5 7 2 10 6 JHALL HALL,J'ANICE 0 0 0 0 0 0 0 0 0 0 0 0 17 31 32 14 8 17 5 19 '10 JJ'AGT J'AGTIANI, 0 0 0 0 0 0 0 0 0 0 0 0 3 11 21 '16 6 14 10 6 8 J'AYKUMAR LC CUTIE, 0 1 0 0 2 1 0 2 0 6 F '13 8 10 11 6 5 4 2 4 4 LISETTE P' 1er?r'2020 8:24:92AM, Total plumber of Code Cases with NOV Entry E y Case ss ited Cocle Officer r and I Y �VTR � 38 39 42 58, 63 47 70 43 66 � 37 E' 30 42 1111111- .31......,A32 � 28, — T 26 24 24 - 24 22 ` 20 "� z 16 1412 '- 12 �- 10 _ 4 x��x lb .iT�+ tdl i`i t� 4'i i3 i'S '4R ti4�" i� 4,'44 �3'�•` v yti a n y ��- �x �,� "�� h+:� �•,_ m�. ,�� >s�° „e�' >rti r�ti �� ,,rig Officers NGAR -BOO BCIPPEN CG -cmp DCL -W JANLD E JFIALL JJ,4.GT - LC Packet Pg. 2281 NEW CODE CASES NOV, 2020 kt 1IV-111ANI, io K' OPPENHEIMER,11 'AN'.XDZKAS.8 0 GARCLA,6 ANDERS.11 0 0 ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- NEW CODE CASES OPENED 74 ANDERS 11 0 CUTIE 5 GARCI A 6 HALL 211 JAGTIANI 10 LINK 2 E OPPENHEINIER 11 lZALVADZICAS 8 Packet Pg. 2282 100 90 so 70 60 50 47 44 40 M 20 k, 17 10 0r 0 0 2 0 0 CASES HEARD BEFORE SPECIAL MAGISTRATE NOVEMBER, 2020 0 2 --------------------------------------------------------------------------------------------------------------------------------------- r- 0 CASES HEARD BEFORE SPECIAL MAGISTRATE Lower Keys 0 Middle K eys 47 CJ Upper K ey s 24 Regular Cases 44 E Unsafe Cases 0 Sewer Cases 0, NIR Cases 17 Collections Cases 8 New Final Order 2 Dismissed 0 Packet Pg. 2283 0.1.a INSPECTIONS & ACTIVITIES NOV, 2020 a�1�s31.•����.1�11 i<, , 113 n 1. tA, .21 ; t k � ^ k t� 1� ,13T�IG 2.5 0 0 q V p W TOTAL INSPECTIONS & ACTIVITIES 1092 ANDERS 97 BOELLARD 75 c CUTIE 46 r ARGIA 95 GRANT 59 CJ H LL 204 JA+GTIANI 116 m LINK 461 � McPHERSON 156 OPPENHEIN ER 113 RODRI+GUEZ 50 lZAVADZKAS 35 Packet Pg. 2284 (:wodoU Rlulu® ) podoU AlqluoWLaVo :4u9wqoe44V LO ca co f N N © Cb a00 d_ aC U tC r,, 00 r..r 09 LM q_ Ire, CL- r,r a p ' d Y I'-- aN, e C:t ,r' 'A r.� tr N 6 "r y' u LA 00 00 - - -- ^ J � Msd C r f W'"3 y CY '� C,;} t} a^9 trY Cj2 L1 " 0 (:wodoU Rluju® ) podoU AlqjuoWLaVo :4u9wqoe44V co c f N N © Cb a 'd CN to 21 11 mill CD ctr ( nnn°°n tttttttttr ,,. 4 �� oaaaaar , cD LJL r awl•+ �,} �� �'�'� � a o, t oe P ° (a ao 3 `O 0 z 0 � LL0 CID :n 19 C w r sasec) jou!lsia IBIOJL v) -v Fa 6 M - L u7 1 z 12r ry 0 L� z 0 CL � �s « r N a c c a c c> cv ea cv cv c*r sw cy re 2020-2021 FISCAL YEAR OCT NOV DEC JAN FFB MARCH APRE. MAY NNE —1 AUG I-T TOTAL GRAND TOTAL VACATION RENTALS $29.714 $80.188 $109902 COLLECTIONS $SJ,300 $35,500 $119,500 $229,702 CUSEULATIVEJ $114,0141 $229,702 $229,7021 $229,7021 $229,7021 $229,702 :$229,702 :$229,702 $229,702 $229,702 :$229,702 $229,702 2020-2021 FISC_LL NE iR s...ni. ,......n', sr 2019-2020 FISCAL YEAR OCT I NOV DEC JAN FEB MARCH ARRE. MAY JUNE JULY AUG SEIN TOTAL GRANDTOTAL VACATION RENTALS $117564 $56.407 $17555 $20.803 $2.144 $32.874 $59.774 $21502 $11.724 $17317 $19.747 $86A68 $463.879 COLLECTONS $']7.452 $Z3350 $73319 $48,969 $8L013 $24,138 $1L582 $8,250 $12,175 $29295 $62.275 $55337 $507,155 $97L034 CUSINLATIVE1 $195.016 $274.773 $365.&7 $435419 ::$518576 :$575588 $646.944 $676.696 $700595 $747207 $829.229 $971034 2019-2020 FISCAL NE iR 9 S .-.° s nF Y S 5 —_ w u� s n i P al�e=.m _eSa�t1 u Om5{EL°3' sr 2018-2019 FISCAL YEAR OCT NOV DEC JAN FEB MARCH ARRE. MAY JUNE JULY AUG SEIN TOTAL GRAND TOTAL VACATION G� RENTALS $135.087 $113A60 $8L650 $22.750 $81.111 $114932 $88227 $169907 $83.868 $4L002 $77314 $30200 $L042.508 �✓ COLLECTIONS $11L730 $12,139 $6,550 $4M50 $82,300 $3,998 $28375 $53,539 $8L524 $1L648 $58A55 $TM12 $55L720 $L594228 ...CUMULATIVE 249,817 :375,416 463,616 533,116 696,527 815,457 :932,059 :1,155,505 1,323,897 1,379,547 1,515,316 L594228 2018-2019F11CALNF.AR fry s sr 4 s OCl 10, 2-C ."I - 1c.. 1_. ._7- .,-. -c _el MWW a .0 10,U,l co rnC. Cn— L_�L 2017-2018 FISCAL YEAR OCT I NOV DEC JAN FFB MARCH APRE. MAY NNE JULY AUG SFPT TOTAL GRAND TOTAL RENTALS $3L201 $26A55 $27A00 $9908 $59950 $118.731 $85315 $225.095 $135267 $17L840 $177283 $162.123 $L230268 COLLECTONS $54342 $58,996 $188A66 $L650 $47,778 $7,950 $9A04 EL750 $SA12 $6,750 $127.892 $2L586 $537A76 $L767,744 C.. CUMULATIVE 85,543 :170,994 386,960 398,518 566,246 632,926 :727,34fi 957,191 LI01270 1,279,860 1,585,035 182,709 2017-2018 FISCAL YEAR 1 r+ use saa `.,y M.. .. m... w ss„, ..� s ,.o ,. s�syu s „e d nw so .9�6,; _� - ._. w . ocl .C.U01 U,1 co c 1— .� 2016-2017 FISCAL IM OCT I NOV DEC I JAN FFB MARCH I ARRE. MAY NNE JULY AUGUST SFPT TOTAL GRAND TOTAL VACATION RENTALS $73.611 $108.012 $50AT8 $3300 $20988 $43A16 $10A36 $53.001 $36326 $19A16 $105.236 o l $522990 COLLECTLONS $143,539 $120,192 $224,790 $16,510 $50,379 $107A64 $36.693 $63,069 $45,064 $71342 $123,578 $0 $L003,620 $1526,610 CUMULATIVE 217,150 :[45,354 720,292 740,102 811,469 962,049 1,008,878 1,124,948 1,206,338 1,297,796 1,52fi,610 1,52fi,610 2016-2017 FISCAL YEAR s + .�BP- s +i _ '"v's .. ""9.,.... .,,>fro��a w,,, 11 2015-2016 FISCAL YEAR OCT NOV DEC JAN FEB MARCH ARRE. MAY JUNE JULY AUG SIT TOTAL GRAND TOTAL VACA ON RENTALS $6.600 $5500 $17.000 $2.220 $12.193 $13506 $5.830 $28A00 $13350 $20.745 $14.600 $2.418 $142362 COLLECTONS $45,238 $37,517 $46.248 $102969 $33,057 $7L204 $186.837 $88368 $57995 $32309 $4L781 $68.096 $81L619 $952,981 .:.CUM1LATIVE 51,838.00 94,855.00 158,102.50 263,29I.50 308,54L50 :393,25L50 :585,918.50 762,687 774,032 827,086 :882,467 952,981 2015-2016 FISCAL YEAR ocean s .xa......„....sa.6s7._. s, .4.�^mt Packet Pg. 2287 0.1.a PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Environmental Restoration Office manages the County's habitat restoration and improvement projects to cc enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining conservation lands, specifically covering the removal of invasive exotic species and planting of native species. 0 The Geographical Information Systems GIS Office develops, maintains and disseminatesgeographic data Y � ) p > and GIS resources to enhance county functions and provides resources making geographic data available to the Cc public and preparing maps depicting various data. The Marine Resources Office provides a variety of services focusing on protection of the marine environment, the provision of maritime infrastructure, and the preservation of public water access, including: (1)vessel pump- out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded to replace regulatory buoys, channel markers and other waterway management needs to improve projects P g rY Y > Y g P recreational boating access and safety. Packet Pg. 2288 (:wodoU Rlulu® ) podoU AlqluoWLaVo :4u9wqoe44V m_:i ca co f N N © Cb 'a d 1 U ' :� tC LL;-j z uj cc y t to LU uj CL Iet 0 a _ _..._.. z LU cc 7 tL ,� AEI 7 s� e,........... .....4.. v ............... ----------------------------------------------------------------- h 4 r y iM1 h x T: dk (:wodoU AlqluoW) podoU AlqluoW aVo :4u9wqoe44V 0 C4 C4 0 Cb a. aC tC (L ............ z W Cl c 4A LLJ LLJ IM w ............. u w Lu CL u 0 CO Z e-i U 7�71 0 =0 I z 2 0 uj a uj. cc 2 m a 0 LU 0 Z Z Z CL ................................................... ------------------------------- ---------- 6 is 7, .................... . ............ _5 K 0.1.a Special Note for March, April, May, & June 2020: The Monroe County Planning & Environmental Resources offices closed effective March 23rd in response to the COVID-19 pandemic. Limited applications were accepted after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals & vacation rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits. All applications accepted as of June 1, 2020. Planning and Environmental Resources Comparison of Total Annual Applications 1000 - i 800 - 700 -- 0 j r 600 t _ 0 400 300 . 200 - ...................... mmmmm._ 100 .... s .... . .�. -" -- �tt �.l.i.f7..�ft�(p\(, (�NlrSrir�},itS �E o — ma— Qy 2010 2011 2012 2013 2014 2015 2016* 2017* 2018* 2019* 2020* *Includes ROGO Allocation Applications thru Nov. Packet Pg. 2291 0.1.a 2019 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 2 1 0 4 Appeals& Settlements 1 1 1 5 8 Development Agreements 0 1 0 0 1 Environmental Resources 3 3 0 3 9 FLUM Amendments 3 1 0 2 6 Historic Preservation 4 3 3 1 11 Home Occupation 0 1 0 0 1 LDRD 0 2 0 1 3 LUD Amendments 3 1 2 1 7 Major Conditional Use 0 1 0 2 3 Minor Conditional Use 3 4 6 3 16 NROGO 0 0 1 0 1 Plats 1 0 0 2 3 Pre-A 12 13 19 12 56 Public Assembly 1 2 4 5 12 c Road Abandonment 0 1 0 1 2 ROGO/ROGO Exemptions 50 67 34 66 217 Shoreline Approvals 1 0 0 0 1 TDR 0 0 1 0 1 Temp Const Staging 0 0 2 0 2 Text Amendments 8 12 6 4 30 0 Tier Amendment 1 2 2 0 5 0. w Time Extensions 2 0 0 0 2 THE transfer 0 1 3 0 4 Vacation Rentals 26 102 265 75 468 c Variance 11 8 4 6 29 Variance-Dock(Lon ) 1 0 1 0 1 1 1 2 Variance-PC 0 2 2 3 7 U Total 132 230 356 193 911 m Packet Pg. 2292 0.1.a 2020 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 2 1 3 6 Appeals& Settlements 3 1 4 Development Agreements 3 3 Environmental Resources 6 1 6 4 17 FLUM Amendments 1 1 Historic Preservation 9 4 6 4 23 Home Occupation 1 1 LDRD 1 1 2 4 LUD Amendments 1 1 1 3 Major Conditional Use 1 1 1 1 4 Minor Conditional Use 6 1 1 3 10 NROGO Plats 4 2 1 7 Pre-A 14 6 21 7 48 Public Assembly 2 1 1 3 Road Abandonment 1 1 4 1 7 0 c ROGO/ROGO Exemptions 47 28 44 28 147 Shoreline Approvals - TDR i i Temp Const Staging Text Amendments 2 8 2 2 14 Tier Amendment i i c Time Extensions 3 2 1 1 7 THE transfer Vacation Rentals 63 59 70 45 237 Variance 3 2 7 3 15 Variance-Dock(Lon ) 3 3 E Variance-PC 4 1 5 Total 168 1 121 1 177 105 571 e( Packet Pg. 2293 (:wodoU Rlulu® ) podoU AlqluoWLaVo :4u9ua o 44 f N N a s s�, .CL may CL G '_ l :...... vy C) x= ` � 4 ls� JQ -3 r_ ... u 91�1 94 W { r1 41. 61 { gp..yy ....�. . .. .. f ^ 41. 3j�b Ya _ s V el, .. mSnF X zti�t.i n. �s' �*t3 r /1 _ 1 am,m,m..m. m m m ..............,..,..,..,..m,m,m.m 4,..,..,..,..m,m,m..m m m m m .....J.......I........m mIm m m m ,m.m m mim m m m .m m m mIm t m .. 'r� � � "P �. m J L � L Io r n f, 0 10 N -A ¢r N � � t � r � r � � A 9 0�� "d i (:wodoU Rlulu® ) podoU AlqluoW L aVo :4u9wqoe44V LO i 0 f+' N N a i� U oil Fu I -40 ra 111 lb CL vi I I Ahiiii I C to Q) �, 1 E co �S 09 op . CL 13 G� a d y,l! „ vi im qb N �s Z Z Z Z Y, Y O.1.a GIS Accomplishments — November, 2020 GIS Projects -Data/Map Requests/Technical/Web App Development - CRS —RLA —Open Space Mapping—Lori Lehr - Tropical Storm Eta—PDA Mapping/Analysis —Karen Pleasant, Alison Williams - BRIC Project- Subdivision Population Analysis - Helene Weatherington - GIS Install —Planning—Frances Shockley - Boca Chica Mooring Field— CAD/GIS Conversions —Marine Resources - ROGO Legal Descriptions No Name Key — Tiffany Stankiewicz - Elevation Certificates (on-going) - Building Footprints -Updates - FLUM and LUD Amendments —Mapping—Planning - GIS Tech Support Physical Address Assignments: 15 GIS Data Requests: 6 2 Public Planning & Environmental Map App Usage —November, 2020 Item Vie v tni<Period Avg Item Views Per Day I oginsthis Period qtt ��} r 2,587, 4 Usage Time Series r 160 iJ 120 80 40 �✓ 10/31 11/1 1112 11/3 11/4 11/5 1116 11/7 11/8 11/9 11110 11/11 11112 11/13 11114 11/15 11/16 11/17 11- 11,19 11/20 1121 11122 11,23 11/24 1125 11121 11/27 11/28 11/29 11130 Packet Pg. 2296 (:wodoU Rlulu® ) podoU AlqluoWLaVo :4u9ua o 44 A ca � f N N © Cb a_ d ' aC U tC � T 2 Qj fi- LL C IT qu TS SfJ 4J 41 r' u to CC R1 nff , t� >00 r a cd L @ 0 '' w,i is �r u �. .� LL LL p 1 r 0 0 �... a , 41 J — Lll r kr w L "Cfj �A E .. LL F Qj W 4 ��,. i v i om �� .�'• .:,C' Cr) Q.i Ln f m G5 C: 4cyg 9) C7 LL r i :J LO '-" m v'i 77 P+ - 73aj 4G Q ID 1- ^'V N N e•w .,,Wa e•w cn.. u'T +n.. "4 ,�.^ r r r a h /'N gild f1 i �•`q Lid 9J 9l w �V = W7 'm Etta 41 � •�. P.� c %IJ 5,! i" +17 � � V., Marine Resources Office - Accomplishments- December 2019 through November 2020 Channel Marker Program: ------------------------------------------------------------------------------------------------------------------------ Channel Marker/Buoy Replacements 3.5 3 2.5 2 1.5 T�M �� split .- 0.5 0 0 0 0 0 0 0 0 0 0 0 0 0 me Dec Jan Feb Mar Apr May June July Aug Sept Oct Nov 2019 2020 0 0 Dec 2019 $0.00 January 2020 $6,939.00 Feb $0.00 0 Mar $985.00 Apr $0.00 May $0.00 June $0.00 E July $0.00 Aug $0.00 Sept $0.00 Oct $0.00 Nov $8,389.00 Total $16,313.00 Total annual costs for marker/buoy replacements for the past twelve-month period were significantly lower than the cost during the same timeframe in 2019 ($46,130) which included expenses related to post-Inna, marker repairs. Marker repair costs since December 2019 reflect normal (i.e. non-storm event) repair and replacement costs. Packet Pg. 2298 0.1.a Derelict Vessel Program: Derelict Vessels Removed = 37 12 8 - 4 ,�, t ,s� � s0 L-0 c Dec'19 Jan'20 Feb Mar Apr May June July Aug Sept Oct Nov 0 ON December 2019 $0.00 0 January 2020 $73,603.00 February $9,600.00 March $29,925.00 A nil $2,100.00 E May $0.00 June $15,594.00 < Jul $47,761.00 August $10,833.00 September $80,200.00 October $777.00 November $16,120.00 Total $286,513.00 Thirty-seven (37) vessels were removed in the past twelve-month period with slightly higher costs compared to the same timeframe in 2019 ($267,112). However, 23 of the vessels were funded through several FWC Derelict Vessel Removal Grants representing a cost savings of $181,707 to the County (or 63% of total expenditures in the past 12 months). These costs are included in the table above. Packet Pg. 2299 0.1.a Vessel Pumpout Program: Number of Pumpouts 3000 2505 , 2488 2576 2479 2288 2000 m ....... 1500 1000 , {s 485 500 0 57 0 Dec Jan'20 Feb Mar Apr May June July Aug Sept Oct Nov '19 . ............................ .,...,...,...,...,...,...,...,..., x.,...,...,...,...,...,...,...,...,� mm.. 13 Keyswide 2342 2505 2372 2488 2576 2288 2479 0 VA Key West 57 355 485 258 Upper Keys 88 108 Sewage Removed (in gallons) 45000 40000 40070 36710 35000 34685 30000 30845 } m 4 25000 20000 r 15000 fs s 10000 ,t � 5812i6 3 37, 5000 �`�> ,�� tf Fr f s � ',`t s=; 1441 D 9 Jan'20 Feb Mar Apr May June July Aug Sept Oct Nov 13Keyswide . 33555 . 38610 37950 40070 36710 30805 34685 Key West 1441 5812 6262 2684 Upper Keys 1254 1153 Packet Pg. 2300 0.1.a {{]]cc } } } } } State Funding Levels $8 00,000 S�Z� !11 It$14�t 11 t�t)4tt �`,1�11)ilf t4 11t1SS#,.51 Y t����1 S\�-i}l ) ik i 1)It 7 iil �l) \t ){1��'��l!!1 1 } �11t�;�{''��1V��" j) ttl� �S�� S�\�i'�4>>�4)l���; i tt 1A 1 ��\S) J 5( s)r 3 � t $600,000 i`s'yt�li�llyii}�\l\uno15,�1141ii,ljP�n� $400,000 s� vi� s N r yy i)i 1 $200,000 h 0 Yet Yet '� 2017 -2018 2018 -2019 2019 -2020 2020 -2021 is Legislative M CVA Effective July 1, 2020, the County's Keys-wide mobile vessel pumpout service was temporarily suspended as a new contract could not be negotiated with the vendor, Pumpout USA. 0 The City of Key West has partnered with the County through an Interlocal Agreement to operate a temporary pumpout service for vessels anchored in the Key West and Stock Island anchorages. Services began on August 26, 2020. To date, the City has performed 1,155 pumpouts and collected over 16,199 gallons of sewage from approximately 138 registered boats. Services are anticipated to continue while Monroe County seeks a new vendor to provide Keyswide mobile pumpout services. 0 In addition, an unsolicited proposal was received from On The Hook Marine Services to provide temporary services for the Upper Keys service area. A temporary, 4-month contract was executed and services began on October 1st. To date, this service has provided 196 pumps and collected 2,407 gallons of sewage from 40 0 registered vessels. This vendor is doing an excellent job so far. Packet Pg. 2301 0.1.a January 2021 Page 1 0 S YTD Actual Year-End Fiscal Year October Total Budget 2021 286,531 4,362,275 2020 289,719 4,011,963 4,711,220 $inc/dec (3,188) (48,94�5 %inc/dec -1.1% -7.4% YTD Actual Year-End Fiscal Year Oct-Nov Total Budget 2021 1,641,461 10,727,035 2020 1,526,492 10,519,165 12,106,227 $inc/dec 114,969 (1,379,192) %inc/dec 7.5% -11.4% � d YTD Actual Year-End Fiscal Year Oct-Nov Total Budget O 2021 92,024 494,980 0. 2020 87,940 522,425 575,000 $inc/dec 4,084 (80,020 %inc/dec 4.6% -13.9% O YTD Actual Year-End O Fiscal Year Oct-Nov Total Budget 2021 319,129 1,961,562 2020 300,745 1,773,239 2,037,000 $inc/dec 18,385 (T5,438) %inc/dec 6.1% -3.7% O r YTD Actual Year-End Fiscal Year Oct-Sept Total Budget 2021 180,597 1,065,948 2020 196,255 1,069,221 1,150,000 $inc/dec (I'5,6'58) (8 ,0'52 %inc/dec -8.0% -7.3% YTD Actual Year-End Fiscal Year October Total Budget 2021 176,598 2,419,841 2020 182,627 2,436,573 2,925,000 $inc/dec (6,029) 0'>,1'>9 %inc/dec -3.3% -17.3% YTD Actual Year-End Fiscal Year Oct-Nov Total Budget 2021 2,979,605 19,381,987 2020 2,726,603 19,595,494 23,000,000 $inc/dec 253,002 (3,618,013) %inc/dec 9.3% -15.7% Office of Management and Budge Packet Pg. 2302 0.1.a January 2021 Page 2 Last year's total collection rate for Monroe County was 96.7%. 2020 2021 October-November October-November Variance Ad Valorem Collection %Collection %Collection -0.2% Total Ad Valorem Collection: 76.1% 75.9 r One cent tax split is 50%for Monroe County and 50%for Land Authority.Below is the Monroe County portion. YTD +/- 2018 Change 2019 Change 2020 Change 2021 Prior Year Change October 213,972.89 -20.1% 267,308.81 24.9% 289,718.95 8.38% 286,530.52 3,1g8.43) -1.1% November 252,580.02 -20.7% 338,484.44 34.0% 361,146.78 6.70% December 330,269.30 -19.3% 446,468.12 35.2% 494,616.29 10.78% January 377,675.27 -16.3% 486,395.98 28.8% 549,995.86 13.08% February 451,634.11 -10.7% 555,930.40 23.1% 630,405.84 13.40% March 528,775.51 -9.4% 673,618.77 27.4% 359,970.81 -46.56% April 400,173.13 -16.5% 506,116.44 26.5% 46,313.88 -90.85% May 325,037.76 -13.4% 398,951.99 22.7% 48,037.17 -87.96% June 345,120.33 -2.6% 400,398.33 16.0% 310,453.89 -22.46% July 373,606.50 -12.1% 430,549.93 15.2% 377,225.82 -12.39% August 299,898.52 2.9% 303,245.90 1.1% 294,061.88 -3.03% September 196,716.46 91.5% 173,818.32 -11.6% 250,015.67 43.84% 0 Total 4,095,459.80 4,981,287.43 4,011,962.84 286,530.52 (3,188,43) -1.1% %inc/dec prior yr -10.3% 21.6% -19.5% 0 Fund 001-Tourist Impact Tax 800,000.00 700,000.00 600,000.00 (' 500,000.00 - 1`... ,,, ... .... .... ..... P 400,000.00 12018 200,000.00 ��- U2019 100,000.00 ; 1 (�i( c 2020 p It I m �) pet pet pet 3A as tc .. o ..... ce °,A J5� zt P Qt U tza 7 , Office of Management and B packet Pg. 2303 0.1.a January 2021 Page 3 27 Fund 001+148+147-St Shared-Loc Govt 1/2 Tax Current FY21 allocation is split 78%to the General Fund 001,5%to Uninc Svc Dist Parks&Rec Fund 147,&17%to the Plan,Build,Zoning Fund 148. YTD +/- 2018 Change 2019 Change 2020 Change 2021 Prior Year Change October 456,729.44 -34.7% 723,841.23 58.5% 672,089.77 -7.1% 820,695.09 148,605.32 22.1% November 808,988.58 -3.0% 911,971.28 12.7% 854,401.86 -6.3% 820,766.00 33,=3G.S5) -3.9% December 836,769.47 0.3% 961,349.25 14.9% 960,368.60 -0.1% January 1,005,666.51 -2.4% 1,081,154.98 7.5% 1,187,860.69 9.9% February 964,514.11 -4.4% 1,087,973.08 12.8% 1,183,822.34 8.8% March 1,048,880.75 -0.2% 1,116,403.27 6.4% 1,204,939.68 7.9% April 1,205,796.38 -2.7% 1,362,799.34 13.0% 794,765.36 -41.7% May 1,028,414.60 -5.9% 1,170,912.61 13.9% 467,888.85 -60.0% June 896,682.10 -6.2% 1,053,066.48 17.4% 451,351.79 -57.1% July 971,761.75 10.1% 1,036,605.08 6.7% 912,384.56 -12.0% August 980,361.87 -3.5% 1,060,250.10 8.1% 943,599.47 -11.0% September 839,101.89 5.5% 932,077.26 11.1% 885,691.84 -5.0% Total 001+148+147* 11,043,667.45 12,498,403.96 10,519,164.81 1,641,461.09 114,969.46 7.5% %inc/dec prior yr -3.5% 13.2% -15.8% FY21 State Estimate`-100% 10,727,035' *Fund 147 added in 2020 Fund 001-78% 8,367,087 Fund 147-5% 536,352 0 Fund 148-17% 1,823,596 0) 2020 Federal,State,and County Tax.Rates on Motor Fuel and Diesel Fuel in Florida's Counties L4ator Fuel Taz R...IN of Cants Pm Gallon} U-Hlm d Coun4-1.posad Dina.t Fuel Tas.Rates(R of Co:nts Peer Gallons 0 FOdd-al R.tBt- I CO nl Local MC!evp r+vt EIfT8+snA.l a �ITna.a:z laa CuT a Tts+.� Tae (.au. F2mx nis I Erl Tao[ Ns 6+ Mt 6tG¢+Fts-I+-ST GBxnnOws Teti FOOO83 st..ta I r+¢ICa Lz-e PI s i t&Gm at � £16£ G m a T Ta -x T TaaA +.y 2 1 1 i 1 G 1 3 "A 1 1) U 1 Z 11 1 1 24 1 1 a 3 1 )l 11 d ¢ nie Tpu43t 1 ...�. SFIB ", q V 1 cent on every net gallon of motor and diesel fuel sold. YTD +/- 2018 Change 2019 Change 2020 Change 2021 Prior Year Change October 42,347.31 -27.6% 38,484.26 -9.1% 39,365.98 2.3% 45,224.42 5,858.44 14.9% November 32,415.55 -28.4% 31,286.49 -3.5% 48,573.52 55.3% 46,799.21 (1,774.31) -3.7% 0 December 34,440.77 -13.5% 54,275.27 57.6% 38,894.31 -28.3% January 44,949.57 29.5% 43,993.58 -2.1% 40,701.93 -7.5% r February 39,897.99 -7.9% 41,412.21 3.8% 41,044.17 -0.9% March 42,164.03 -0.9% 44,747.44 6.1% 46,313.17 3.5% April 49,710.50 16.9% 54,107.26 8.8% 46,654.31 -13.8% May 47,543.84 -17.5% 49,379.51 3.9% 27,799.26 -43.7% June 42,553.07 -1.2% 51,579.63 21.2% 38,187.29 -26.0% 0) July 49,080.08 -10.6% 52,686.49 7.3% 45,260.48 -14.1% August 61,746.78 28.0% 51,784.85 -16.1% 54,705.61 5.6% September 48,439.41 -10.8% 52,262.35 7.9% 54,924.69 5.1% Total 535,288.90 565,999.34 522,424.72 92,023.63 4,084.13 4.6% %inc/dec prior yr -5.2% 5.7% -7.7% Office of Management and B Packet Pg. 2304 0.1.a January 2021 Page 4 6 cents of the 1 to 6 cents fuel tax imposed on motor and diesel fuels&3 cents of the 1 to 5 cents fuel tax imposed on motor fuel only. YTD +/- 2018 Change 2019 Change 2020 Change 2021 Prior Year Change October 143,393.08 -33.9% 125,150.65 -12.7% 128,784.81 2.9% 156,245.47 27,460.66 21.3% November 96,996.95 -38.6% 91,653.34 -5.5% 171,959.71 87.6% 162,883.94 (9,07 77) -5.3% December 106,528.26 -20.5% 197,669.52 85.6% 127,875.58 -35.3% January 155,424.67 43.6% 152,009.76 -2.2% 135,266.26 -11.0% February 133,135.09 -9.0% 140,367.66 5.4% 133,268.89 -5.1% March 141,229.10 -2.9% 153,595.12 8.8% 158,278.29 3.0% April 175,990.89 22.6% 194,757.29 10.7% 160,405.47 -17.6% May 166,365.00 -21.5% 174,377.38 4.8% 89,994.01 -48.4% June 142,390.41 -3.0% 185,226.91 30.1% 111,288.78 -39.9% July 173,915.92 -13.1% 190,569.60 9.6% 156,247.43 -18.0% August 234,394.14 37.7% 186,643.27 -20.4% 199,976.32 7.1% September 171,051.70 -13.8% 188,918.97 10.4% 199,893.26 5.8% Total 1,840,815.21 1,980,939.47 1,773,238.81 319,129.41 18,384.89 6.1% %inc/dec prior yr -7.0% 7.6% -10.5% 0 C. 1 cent on every net gallon of motor fuel sold. 0) YTD +/- 2018 Change 2019 Change 2020 Change 2021 Prior Year Change October 89,672.48 -11.8% 95,009.56 6% 92,986.46 -2.1% 87,069.31 (5,917,15) -6.4% November 97,369.59 10.7% 103,797.97 7% 103,268.59 -0.5% 93,527.45 (9,741,14) -9.4% 0 December 94,293.30 -1.1% 93,564.01 -1% 95,802.96 2.4% January 96,566.65 2.9% 85,126.12 -12% 88,279.73 3.7% February 94,358.66 -2.1% 95,221.74 1% 104,875.99 10.1% March 91,409.71 -4.3% 91,159.00 0% 98,257.69 7.8% April 106,083.03 17.6% 104,620.08 -1% 91,877.51 -12.2% May 97,824.87 -7.4% 99,016.83 1% 55,634.38 -43.8% June 92,471.32 -3.8% 97,867.55 6% 72,329.66 -26.1% July 99,465.23 2.8% 99,314.63 0% 87,478.54 -11.9% August 95,393.97 -0.6% 101,139.53 6% 88,683.56 -12.3% 0 September 102,983.39 11.9% 104,428.76 1% 89,746.27 -14.1% Total 1,157,892.20 1,170,265.78 1,069,221.34 180,596.76 (15,658,29) -8.0% r %inc/dec prior yr 0.9% 1.1% -8.6% U r`1R Office of Management and B Packet Pg. 2305 0.1.a January 2021 Page 5 2 cents on every net gallon of motor fuel sold. YTD +/- 2018 Change 2019 Change 2020 Change 2021 Prior Year Change October 230,445.27 14.4% 236,390.79 2.6% 182,626.71 -22.7% 176,598.13 (=,()28,8) -3.3% November 220,890.16 -5.6% 202,958.07 -8.1% 231,009.57 13.8% December 190,791.29 -0.1% 224,698.33 17.8% 227,795.73 1.4% January 221,361.41 1.4% 230,431.77 4.1% 214,379.32 -7.0% February 236,668.25 0.0% 196,331.28 -17.0% 225,757.64 15.0% March 187,402.13 -0.3% 209,045.18 11.5% 249,096.73 19.2% April 240,512.97 2.3% 233,760.55 -2.8% 209,991.20 -10.2% May 224,094.27 1.2% 226,726.18 1.2% 124,689.96 -45.0% June 200,980.44 -9.7% 228,406.24 13.6% 172,911.07 -24.3% July 259,285.94 10.4% 221,373.80 -14.6% 193,258.20 -12.7% August 192,940.78 -0.5% 222,990.70 15.6% 178,880.61 -19.8% September 221,011.24 1.6% 260,372.02 17.8% 226,176.58 -13.1% Total 2,626,384.15 2,693,484.91 2,436,573.32 176,598.13 (6,028,58) -3.3% %inc/dec prior yr 1.2% 2.6% -9.5% �n % % % YTD +/ 2018 Change 2019 Change 2020 Change 2021 Prior Year Change October 772,618.19 -49.6% 1,281,785.62 65.9% 1,204,253.88 -6.0% 1,428,601.32 224,347.44 18.6% November 1,432,345.70 16.1% 1,626,938.48 13.6% 1,522,348.95 -6.4% 1,551,003.58 28,654.63 1.9% December 1,474,188.61 -1.1% 1,611,060.13 9.3% 1,739,270.09 8.0% January 2,000,568.29 33.6% 2,212,017.23 10.6% 2,365,603.32 6.9% February 1,731,177.28 -15.4% 1,992,553.52 15.1% 2,190,106.83 9.9% March 1,905,394.86 4.4% 2,146,758.69 12.7% 2,212,710.82 3.1% April 2,432,136.33 26.5% 2,722,405.94 11.9% 1,701,388.30 -37.5% May 1,871,390.44 -24.2% 2,104,262.85 12.4% 686,095.70 -67.4% June 1,599,950.82 -18.9% 1,909,549.64 19.4% 826,533.26 -56.7% July 1,992,764.20 15.4% 2,115,119.53 6.1% 1,848,487.28 -12.6% August 1,848,603.69 -3.5% 1,947,982.32 5.4% 1,695,432.56 -13.0% September 1,744,184.51 -7.2% 1,913,209.10 9.7% 1,603,263.06 -16.2% Total 20,805,322.92 23,583,643.05 19,595,494.05 2,979,604.90 253,002.07 9.3% r %inc/dec prior yr -3.3% 13.4% -16.9% U r`1R Office of Management and B Packet Pg. 2306 0.1.a January 2021 Page 6 • - o o • o FY21 Revenue&Expenditure Comparison(October-December)of Select Funds Revenue Expenditure Net Amended %of Amended %of Actual Budget YTD Actual Budget Budget YTD Actual Budget Amount Selected Funds General Fund 64,678,233 20,091,579 31.1% 64,678,233 15,741,617 24.3% 4,349,962 Fine&Forfeiture 71,875,399 40,387,784 56.2% 71,875,399 14,498,274 20.2% 25,889,509 Road&Bridge 16,546,864 769,960 4.7% 16,546,864 1,675,844 10.1% (905,883) Fire&Amb.Dist 1 15,893,392 10,336,419 65.0% 15,893,392 2,637,508 16.6% 7,698,911 Unincorp.Parks&Rec. 3,304,204 1,970,330 59.6% 3,304,204 623,402 18.9% 1,346,928 Plan,Build&Zone 11,175,499 2,067,366 18.5% 11,175,499 1,191,555 10.7% 875,811 Municipal Policing 10,007,705 5,006,771 50.0% 10,007,705 2,342,367 23.4% 2,664,405 Building Fund 6,529,745 1,394,218 21.4% 6,529,745 887,575 13.6% 506,643 Infrastructure Surtax 35,606,657 2,980,257 8.4% 35,606,657 10,360,207 29.1% (7,379,949) TOTAL 235,617,698 85,004,684 36.1% 235,617,698 49,958,349 21.2% 35,046,335 c FY21 Revenue&Expenditure Comparison(October-December)of Select Funds Revenue Expenditure Net c Amended %of Amended %of Actual Budget YTD Actual Budget Budget YTD Actual Budget Amount TDC Funds c District Two Penny 8,674,306 373,568 4.3% 8,674,306 415,001 4.8% (41,433) Admin&Promo Two Cent 12,587,183 773,797 6.1% 12,587,183 501,614 4.0% 272,182 District 1 Third Cent 17,635,272 542,731 3.1% 17,635,272 810,389 4.6% (267,658) District 2 Third Cent 1,864,885 100,111 5.4% 1,864,885 118,190 6.3% (18,080) District 3 Third Cent 4,566,748 178,239 3.9% 4,566,748 460,584 10.1% (282,345) District 4 Third Cent 2,602,292 134,138 5.2% 2,602,292 189,048 7.3% (54,910) r District 5 Third Cent 4,449,239 193,510 4.3% 4,449,239 461,438 10.4% (267,928) TOTAL 52,379,925 2296,093 4.4% 52,379,925 2,956,265 5.6% (660,172) CJ FY21 Revenue&Expenditure Comparison(October-December)of Select Funds � Revenue Expenditure Net Amended %of Amended %of Actual Budget YTD Actual Budget Budget YTD Actual Budget Amount Internal Funds Worker's Compensation 5,809,842 59,846 1.0% 5,809,842 533,140 9.2% (473,295) Group Insurance 32,138,074 1,343,622 4.2% 32,138,074 2,199,592 6.8% (855,970) Risk Management 7,013,505 4,660 0.1% 7,013,505 366,016 5.2% (361,357) Fleet Management 4,764,946 3,230,997 67.8% 4,764,946 519,245 10.9% 2,711,752 TOTAL 49,726,367 4,639,124 9.3% 49,726,367 3,617,993 7.3% 1,021,131 Office of Management and Budge Packet Pg. 2307