Fiscal Year 2020 MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
FINANCIAL STATEMENTS,
REQUIRED SUPPLEMENTARY INFORMATION,
AND SUPPLEMENTARY REPORTS
MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
TABLE OF CONTENTS
REPORT OF INDEPENDENT AUDITOR ............................................................................................... 1-2
FINANCIAL STATEMENTS
Balance Sheet—Governmental Funds........................................................................................................... 3
Statements of Revenues, Expenditures, and Changes in Fund Balances—Governmental Funds............... 4
Notes to the Financial Statements..............................................................................................................5-10
REQUIRED SUPPLEMENTARY INFORMATION
Schedule of Revenues and Expenditures— Budget and Actual—General Fund..........................................11
Note to Schedule of Revenues and Expenditures— Budget and Actual—General Fund.............................12
SUPPLEMENTARY REPORTS
Report of Independent Auditor on Internal Control over Financial Reporting and
on Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards...........................................................13-14
Independent Auditor's Management Letter..............................................................................................15-16
Report of Independent Accountant on Compliance with Local Government
InvestmentPolicies......................................................................................................................................17
Cherry rl-
Report of Independent Auditor
To the Honorable Joyce Griffin
Supervisor of Elections of Monroe County, Florida
Report on Financial Statements
We have audited the accompanying financial statements of each major fund of the Monroe County, Florida
Supervisor of Elections (the "Supervisor of Elections")as of and for the year ended September 30, 2020, and the
related notes to the financial statements as listed in the table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance
with accounting principles generally accepted in the United States of America; this includes the design,
implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial
statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit
in accordance with auditing standards generally accepted in the United States of America and the standards
applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of
the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance
about whether the financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the
risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk
assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the
financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the
purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no
such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the
reasonableness of significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial
position of each major fund of the Supervisor of Elections as of September 30, 2020, and the respective changes
in financial position thereof for the year then ended, in accordance with accounting principles generally accepted
in the United States of America.
Emphasis of Matter
As discussed in Note 1 to the financial statements,the financial statements referred to above were prepared solely
for the purpose of complying with Rules of the Auditor General of the state of Florida. In accordance with the
Rules, the accompanying financial statements are intended to present the financial position and changes in
financial position of the major fund and the aggregate remaining fund information of Monroe County, Florida that
is attributable to the Supervisor of Elections. They do not purport to, and do not, present fairly the financial position
of Monroe County, Florida as of September 30, 2020, and the changes in its financial position for the fiscal year
then ended in accordance with accounting principles generally accepted in the United States of America. Our
opinions are not modified with respect to this matter.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the required supplementary
information as listed in the table of contents be presented to supplement the financial statements. Such
information, although not a part of the financial statements, is required by the Governmental Accounting Standards
Board, who considers it to be an essential part of financial reporting for placing the financial statements in an
appropriate operational, economic, or historical context. We have applied certain limited procedures to the
required supplementary information in accordance with auditing standards generally accepted in the United States
of America, which consisted of inquiries of management about the methods of preparing the information and
comparing the information for consistency with management's responses to our inquiries,the financial statements,
and other knowledge we obtained during our audit of the financial statements. We do not express an opinion or
provide any assurance on the information because the limited procedures do not provide us with sufficient
evidence to express an opinion or provide any assurance.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated February 4, 2021 on
our consideration of the Supervisor of Elections' internal control over financial reporting and our tests of its
compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The
purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and
compliance and the results of that testing, and not to provide an opinion on the effectiveness of the Supervisor of
Election's internal control over financial reporting or on compliance. That report is an integral part of an audit
performed in accordance with Government Auditing Standards in considering the Supervisor of Elections' internal
control over financial reporting and compliance.
Chcrol �5do- L-L
Tampa, Florida
February 4, 2021
2
FINANCIAL STATEMENTS
MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
BALANCE SHEET - GOVERNMENTAL FUNDS
SEPTEMBER 30, 2020
Major Funds
Special
General Fund Revenue Totals
ASSETS
Cash $ 79,619 $ - $ 79,619
Due from the Board of County Commissioners - 54,976 54,976
Due from Special Revenue Fund 54,976 - 54,976
Prepaid items 33,402 - 33,402
Total Assets $ 167,997 $ 54,976 $ 222,973
LIABILITIES AND FUND BALANCE
Liabilities:
Accounts payable $ 29,972 $ - $ 29,972
Accrued wages and benefits payable 35,660 - 35,660
Due to General Fund - 54,976 54,976
Due to Board of County Commissioners 102,365 - 102,365
Total Liabilities 167,997 54,976 222,973
Fund Balances:
Nonspendable 33,402 - 33,402
Unassigned (33,402) - (33,402)
Total Fund Balances - - -
Total Liabilities and Fund Balance $ 167,997 $ 54,976 $ 222,973
The accompanying notes to the financial statements are an integral part of this statement. 3
MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES -
GOVERNMENTAL FUNDS
YEAR ENDED SEPTEMBER 30, 2020
Major Funds
Special
General Fund Revenue Totals
Revenues:
Intergovernmental:
Board of County Commissioners $ 2,041,424 $ - $ 2,041,424
Grant revenues - 90,010 90,010
Miscellaneous 10,630 - 10,630
Investment income 801 - 801
Total Revenues
2,052,855 90,010 2,142,865
Expenditures:
Current:
Personnel services 1,057,996 - 1,057,996
Operating expenditures 851,899 71,218 923,117
Capital outlay 40,595 18,792 59,387
Total Expenditures 1,950,490 90,010 2,040,500
Excess of Revenues over Expenditures 102,365 - 102,365
Other Financing Uses:
Transfer to Board of County Commissioners
Total Other Financing Uses (102,365) - (102,365)
Net change in fund balance - - -
Fund balance, beginning of year - - -
Fund balance, end of year $ - $ - $ -
The accompanying notes to the financial statements are an integral part of this statement. 4
MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2020
Note 1—Nature of entity and summary of significant accounting policies
Reporting Entity — The Monroe County, Florida Supervisor of Elections (the "Supervisor of Elections") is a
separately elected county official established pursuant to the Constitution of the state of Florida. The Supervisor
of Elections' financial statements do not purport to reflect the financial position or the results of operations of
Monroe County, Florida (the "County")taken as a whole. The financial statements of the Supervisor of Elections
have been prepared in accordance with the accounting principles and reporting guidelines established by the
Governmental Accounting Standards Board ("GASB").
Entity status for financial reporting purposes is governed by Statement No. 14, as amended. Although the
Supervisor of Elections' office is operationally autonomous, it does not hold sufficient corporate powers of its own
to be considered a legally separate entity for financial reporting purposes. Therefore, under GASB guidelines, the
Supervisor of Elections is reported as part of the primary government of Monroe County, Florida.
Description of Funds— The accounting records are organized for reporting purposes on the basis of two major
governmental funds.
General Fund — The General Fund is a governmental fund used to account for all revenues and
expenditures applicable to the general operations of the Supervisor of Elections that are not required
legally or by accounting principles generally accepted in the United States of America ("U.S. GAAP") to
be accounted for in another fund.
Special Revenue Fund — The Special Revenue Fund is used to account for the proceeds of specific
revenue sources that are legally restricted or committed to expenditures for specific purposes. The Special
Revenue Fund proceeds are to be used exclusively for the purchase of cyber security equipment, as well as
expenditures incurred due to the public health emergency with respect to coronavirus ("COVID-19").
Measurement Focus, Basis of Accounting, and Financial Statement Presentation—The Supervisor of Elections'
financial statements are prepared for the purpose of complying with Section 218.39(2), Florida Statutes, and
Chapter 10.550, Rules of the Auditor General-Local Governmental Entity Audits, which require the Supervisor of
Elections to only present fund financial statements.
The General Fund and Special Revenue Fund are governmental funds which uses the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized when measurable
and available. Revenues are considered to be available when they are collectible within the current period or soon
enough thereafter to pay liabilities of the current period. For this purpose, the Supervisor of Elections considers
amounts collected within 60 days after year-end to be available and thus recognizes them as revenues of the
current year. Expenditures generally are recorded when a liability is incurred, as under accrual accounting.
However, expenditures related to compensated absences and claims and judgments are recorded only when
payment is due.
The extent to which General Fund revenues exceed General Fund expenditures is reflected as transfers out and
as liabilities to the Monroe County Board of County Commissioners (the "Board").
Budgetary Requirements— General Fund expenditures are controlled by appropriations in accordance with the
budget requirements set forth in the Florida Statutes. The General Fund budget is prepared on a basis consistent
with U.S. GAAP. The Special Revenue Fund does not have a legally adopted budget.
5
MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2020
Note 1—Nature of entity and summary of significant accounting policies (continued)
Cash —The Supervisor of Elections'cash consists of demand deposits.
Prepaid Items—Certain payments to vendors reflect costs applicable to future accounting periods and are recorded
as prepaid items.
Capital Assets — Tangible personal property used in the Supervisor of Elections' operations is recorded as
expenditures in the General or Special Revenue Fund at the time assets are received and a liability is incurred.
Purchased assets are capitalized at historical cost in the government-wide financial statements of the County. In
addition, the County provides office space used by the Supervisor of Elections at no charge.
Compensated Absences—The Supervisor of Elections permits employees to accumulate earned but unused vacation
and sick pay benefits. The Supervisor of Elections is not legally required to and does not accumulate expendable
available financial resources to liquidate this obligation. The obligation for compensated absences is accrued in the
government-wide financial statements of the County. Related long-term obligations, amounting to $60,415 at
September 30, 2020, are included in the government-wide financial statements of the County.
Use of Estimates—The preparation of financial statements requires management to make use of estimates that affect
reported amounts.Actual results could differ from estimates.
Note 2—Deposits and investments
The Supervisor of Elections follows Florida Statutes for its investment policy, which authorizes investments in
certificates of deposit, savings accounts, repurchase agreements, the Local Government Surplus Funds Trust Fund
administered by the Florida State Board of Administration, and obligations of the U.S. government and government
agencies unconditionally guaranteed by the U.S. government.
Cash consists of demand deposits insured by the Federal Deposit Insurance Corporation or covered by the State of
Florida collateral pool, a multiple financial institution pool with the ability to assess its members for collateral shortfalls
if a member institution fails.
At September 30, 2020, the Supervisor of Elections has demand deposits with a carrying amount of$79,619 and a
bank balance of$119,878.
Note 3—Retirement system
Plan Description—The Supervisor of Elections' employees participate in the Florida Retirement System("FRS"). As
provided by Chapters 121 and 112, Florida Statutes, the FRS provides two cost sharing, multiple employer defined
benefit plans administered by the Florida Department of Management Services, Division of Retirement, including the
FRS Pension Plan ("Pension Plan")and the Retiree Health Insurance Subsidy("HIS Plan"). Under Section 121.4501,
Florida Statutes,the FRS also provides a defined contribution plan ("Investment Plan")alternative to the FRS Pension
Plan,which is administered by the State Board of Administration.
6
MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2020
Note 3—Retirement system (continued)
As a general rule, membership in the FRS is compulsory for all employees working in a regularly established position
for a state agency, county government, district school board, state university, community college, or a participating
city or special district within the state of Florida. The FRS provides retirement and disability benefits, annual cost-of-
living adjustments, and death benefits to plan members and beneficiaries. Benefits are established by Chapter 121,
Florida Statutes, and Chapter 60S, Florida Administrative Code.Amendments to the law can be made only by an act
of the Florida Legislature.
Benefits under the Pension Plan are computed on the basis of age, average final compensation, and service credit.
For Pension Plan members enrolled before July 1,2011, Regular class members who retire at or after age 62 with at
least six years of credited service,or 30 years of service regardless of age are entitled to a retirement benefit payable
monthly for life, equal to 1.60%of their final average compensation based on the five highest years of salary,for each
year of credited service. Vested members with less than 30 years of service may retire before age 62 and receive
reduced retirement benefits. Senior Management Service class members who retire at or after age 62 with at least
six years of credited service or 30 years of service regardless of age are entitled to a retirement benefit payable
monthly for life, equal to 2.00%of their final average compensation based on the five highest years of salary for each
year of credited service. Elected Officers'class members who retire at or after age 62 with at least six years of credited
service or 30 years of service regardless of age are entitled to a retirement benefit payable monthly for life, equal to
3.00% (3.33% for judges and justices)of their final average compensation based on the five highest years of salary
for each year of credited service. Substantial changes were made to the Pension Plan during fiscal year 2011,
affecting new members enrolled on or after July 1,2011 by extending the vesting requirement to eight years of credited
service and increasing normal retirement to age 65 or 33 years of service regardless of age. Also, the final average
compensation for these members is based on the eight highest years of salary.
The HIS Plan provides a monthly benefit to assist retirees in paying their health insurance costs and is administered
by the Florida Department of Management Services, Division of Retirement. Eligible retirees and beneficiaries receive
a monthly health insurance subsidy payment of$5 for each year of creditable service, with a minimum payment of
$30 and a maximum payment of $150 per month. The HIS Plan is funded by required contributions from FRS
participating employees as set forth by the Florida Legislature, based on a percentage of gross compensation for all
active FRS members.
In addition to the above benefits,the FRS administers a Deferred Retirement Option Program("DROP").This program
allows eligible members to defer receipt of monthly retirement benefit payments while continuing employment with a
FRS employer for a period not to exceed 60 months after electing to participate. Deferred monthly benefits are held
in the FRS Trust Fund and accrue interest. There are no required contributions by DROP participants.
For those members who elect participation in the Investment Plan, rather than the Pension Plan, vesting occurs at
one year of service. These participants receive a contribution for self-direction in an investment product with a third
party administrator selected by the State Board of Administration. Employer and employee contributions, including
amounts contributed to individual member's accounts, are defined by law, but the ultimate benefit depends in part on
the performance of investment funds. Benefit terms, including contribution requirements, for the Investment Plan are
established and may be amended by the Florida Legislature. The Investment Plan is funded with the same employer
and employee contribution rates that are based on salary and membership class (Regular Class, Elected County
Officers, etc.), as the FRS defined benefit plan. Contributions are directed to individual member accounts, and the
individual members allocate contributions and account balances among various approved investment choices. Costs
of administering the plan, including the FRS Financial Guidance Program, are funded through an employer
contribution of 0.04%of payroll and by forfeited benefits of plan members.
7
MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2020
Note 3—Retirement system (continued)
The Supervisor of Elections recognizes pension expenditures in an amount equal to amounts paid to the Pension
Plan, the HIS Plan, and the defined contribution plan amounting to $104,627, $10,951, and $6,552, respectively,
for the fiscal year ended September 30, 2020. The Supervisor of Elections' payments for the Pension Plan and
the HIS Plan after June 30, 2020, the measurement date used to determine the net pension liability associated
with the Pension Plan and HIS Plan amounted to $28,554 and $2,877, respectively. The Supervisor of Elections
is not legally required to and does not accumulate expendable available resources to liquidate the retirement
obligation related to its employees. Accordingly, the net pension liability and associated deferred outflows and
deferred inflows are presented on the government-wide financial statements of the County, following requirements of
GASB Statement 68,Accounting and Financial Reporting for Pensions—an amendment of GASB Statement 27 and
GASB Statement 71, Pension Transition for Contributions Made Subsequent to the Measurement Date — an
amendment of GASB Statement 68.
Funding Policy—All enrolled members of the FRS Pension Plan are required to contribute 3.00% of their salary
to the FRS. In addition to member contributions, governmental employers are required to make contributions to
the FRS based on state-wide contribution rates. The employer contribution rates by job class for the periods from
October 1, 2019 through June 30, 2020 and July 1, 2020 through September 30, 2020, respectively, were as
follows: regular — 8.47% and 10.00%; county elected officers — 48.82% and 49.18%; senior management —
25.41% and 27.29%; and DROP participants— 14.60% and 16.98%. During the fiscal year ended September 30,
2020, the Supervisor of Elections contributed to the plan an amount equal to 18.51%of covered payroll.
The state of Florida annually issues a publicly available financial report that includes financial statements and
required supplementary information for the FRS. The latest available report may be obtained by writing to the
state of Florida Division of Retirement, Department of Management Services, P.O. Box 9000,Tallahassee, Florida
32315-9000. That report may be viewed on the Florida Department of Management Services website located at
www.dms.myflorida.com/workforce—operations/retirement/publications.
Note 4—Other post-employment benefits plan (the "OPEB Plan")
In addition to the pension benefits described in Note 3, the Supervisor of Elections offers to its employees a
single-employer defined benefit healthcare plan, which is administered by the Board. Florida Statute 112.0801
requires the County to provide retirees and their eligible dependents with the option to participate in the OPEB
Plan if the County provides health insurance to its active employees and their eligible dependents. The OPEB Plan
provides medical coverage, prescription drug benefits,and life insurance to both active and eligible retired employees.
The OPEB Plan does not issue a publicly available financial report. No assets are accumulated in a trust that meets
the criteria as set forth in GASB Statement 75,Accounting and Financial Reporting for Post-employment Benefit Plans
Other Than Pensions.
The Board may amend the OPEB Plan design,with changes to the benefits, premiums and/or levels of participant
contribution at any time. On at least an annual basis, in an open session, and prior to the annual enrollment
process, the Board approves the rates for the coming calendar year for the retiree and County contributions.
8
MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2020
Note 4—Other post-employment benefits plan (the "OPEB Plan") (continued)
Eligibility for post-employment participation in the OPEB Plan is limited to full-time employees of the County, and
the Constitutional Officers. An employee who retires as an active participant in the OPEB Plan and was hired on
or after October 1,2001 may continue to participate in the OPEB Plan by paying the monthly premium established
annually by the Board.An employee who retires as an active participant in the plan, was hired prior to October 1,
2001, has at least ten years of full-time service with the County, and meets the retirement criteria of the FRS but
is not eligible for Medicare, may maintain group health insurance benefits with Monroe County following
retirement, provided the retiring employee contributes the amounts shown in the table below.
Contribution as Percentage of Annual Actuarial Rate(')
Plan Years of Service with Monroe County
Year 25+ 20-24 10-19
2018 HIS(2) 17% 18%
2019 HIS 18% 26%
2020 HIS 20% 34%
2021 HIS 22% 42%
2022 &Thereafter HIS 25% 50%
(1) The new retiree contributions began a five-year phased-in approach beginning January 1,2018.
(2) Participation in the Plan is at a cost equal to the FRS Health Insurance Subsidy (HIS)for ten
years of service (currently $5 per month for each year of service credit at retirement with a
minimum HIS payment of$30 and a maximum HIS payment of$150 per month).
Retirees who have met the requirements for early retirement, have not achieved age 60 and whose age and years
of service do not equal 70 (rule of 70)must pay the standard monthly premium until the age criteria or the rule of 70
is met. At that time, the retiree's cost of participation will be based on the preceding table. Surviving spouses and
dependents of participating retirees may continue in the plan if eligibility criteria specific to those classes are met.
An employee who retires as an active participant in the plan, was hired prior to October 1, 2001, has at least ten
years of full-time service with the County, and meets the retirement criteria of the FRS and is eligible for Medicare
at the time of retirement or becomes eligible for Medicare following retirement, may maintain group health
insurance benefits with the County following retirement, provided the retiring employee contributes the Actuarial
Rate for Medicare retirees as determined by the actuarial firm engaged by the County, less a $250 per month
County subsidy. Alternatively, retirees meeting these criteria may elect to leave the County health plan and receive
a $250 per month payment from the County, payable for the lifetime of the retiree.
The Board engages an actuarial firm on a biannual basis to determine the County's accrued net OPEB liability. The
Supervisor of Elections has no responsibility to the OPEB Plan other than to make the periodic payments determined
by the Board, which are presented as expenditures when made and amounted to $36,696 for the year ended
September 30, 2020. Further information about the OPEB Plan is available in the County's Comprehensive Annual
Financial Report which is published on the Supervisor of Elections' website at www.dms.mAorida.com/workforce
operations/retirement/publications.
9
MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2020
Note 5—Risk management
The Supervisor of Elections is exposed to various risks of loss related to tort; theft of, damage to, and destruction
of assets; errors and omissions; injuries to employees; and natural disasters. The Supervisor of Elections
participates in the coverage provided by the Board for Workers' Compensation, Group Insurance, and Risk
Management internal service funds. Under these programs,Workers'Compensation provides$500,000 coverage
per claim for regular employees. Workers' Compensation claims in excess of the self-insured coverage are
covered by an excess insurance policy. Risk Management has a $5,000,000 excess insurance policy for general
liability claims with a$200,000 self-insured retention, and building property damage is covered for the actual value
of the buildings with a deductible of$50,000. Deductibles for windstorm and flood vary by location. Monroe County
purchases commercial insurance for claims in excess of coverage provided by the funds and for all other risks of
loss. Settled claims have not exceeded this commercial coverage in any of the past three years. The Supervisor
of Elections makes payments to the Workers' Compensation, Group Insurance, and Risk Management Funds
based on estimates of the amounts needed to pay prior and current year claims.
Note 6—Commitments
Operating Leases — The Supervisor of Elections leases office equipment under various operating lease
agreements. Total lease expenditures amounted to $97,014 during the year ended September 30, 2020.
The following is a schedule by years of minimum future obligations under noncancelable operating leases as of
September 30, 2020:
Years Ending September 30,
2021 $ 41,000
2022 4,593
2023 2,679
$ 48,272
Note 7—Economic contingencies
During 2020, an outbreak of a novel strain of coronavirus (COVID-19)emerged globally.As a result of the spread
of COVID-19, economic uncertainties have arisen that could negatively impact the revenue and operations for an
indeterminable period of time. Other financial impacts could occur that are unknown at this time.
Note 8—Litigation
The Supervisor of Elections is a party from time to time in various lawsuits and other claims incidental to the
ordinary course of its operation, some of which are covered by the Board's self-insurance program. While the
results of litigation cannot be predicted with certainty, management believes the final outcome of such litigation
will not have a material adverse effect on the Supervisor of Elections' financial position.
10
REQUIRED SUPPLEMENTARY INFORMATION
MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL-
GENERAL FUND
YEAR ENDED SEPTEMBER 30, 2020
General Fund
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental:
Board of County Commissioners $ 1,891,424 $ 2,041,424 $ 2,041,424 $ -
Investment income - - 801 801
Miscellaneous - - 10,630 10,630
Total Revenues 1,891,424 2,041,424 2,052,855 11,431
Expenditures:
Current:
Personnel services 1,079,424 1,079,424 1,057,996 21,428
Operating expenditures 687,000 837,000 851,899 (14,899)
Capital outlay 125,000 125,000 40,595 84,405
Total Expenditures 1,891,424 2,041,424 1,950,490 90,934
Excess of Revenues over Expenditures - - 102,365 102,365
Other Financing Uses:
Transfer to Board of County Commissioners - - (102,365) (102,365)
Total Financing Uses - - (102,365) (102,365)
Excess of Revenues over Expenditures
and Other Financing Sources - - - -
Fund balance, beginning of year - - - -
Fund balance, end of year $ - $ - $
See note to schedule of revenues and expenditures— budget and actual—general fund 11
MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
NOTE TO SCHEDULE OF REVENUE AND EXPENDITURES - BUDGET AND ACTUAL-
GENERAL FUND
YEAR ENDED SEPTEMBER 30, 2020
Budgetary Requirements— General Fund expenditures are controlled by appropriations in accordance with the
budget requirements set forth in the Florida Statutes.The budget is prepared on a basis consistent with accounting
principles generally accepted in the United States of America.
The Supervisor of Elections is not legally required to adopt a budget for the Special Revenue Fund. Therefore,
budget comparison information for this fund is not included in the Supervisor of Elections' financial statements.
See note to schedule of revenues and expenditures— budget and actual—general fund 12
SUPPLEMENTARY REPORTS
Cherry rl-
Report of Independent Auditor on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards
To the Honorable Joyce Griffin
Supervisor of Elections of Monroe County, Florida
We have audited, in accordance with auditing standards generally accepted in the United States of America and
the standards applicable to financial audits contained in Go vernment Auditing Standards issued by the Comptroller
General of the United States,the financial statements of each major fund of the Monroe County, Florida Supervisor
of Elections (the "Supervisor of Elections") as of and for the year ended September 30, 2020, and the related
notes to the financial statements, and we have issued our report thereon dated February 4, 2021 for the purpose
of compliance with Section 218.39(2), Florida Statutes, and Chapter 10.550, Rules of the Auditor General-Local
Governmental Entity Audits.
Internal Control over Financial Reporting
In planning and performing our audit, we considered the Supervisor of Elections' internal control over financial
reporting (internal control)as a basis for designing audit procedures that are appropriate in the circumstances for
the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an
opinion on the effectiveness of the Supervisor of Elections' internal control. Accordingly, we do not express an
opinion on the effectiveness of the Supervisor of Elections' internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and correct,
misstatements on a timely basis.A material weakness is a deficiency, or a combination of deficiencies, in internal
control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements
will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a
combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough
to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section
and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant
deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that
we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Supervisor of Elections' financial statements are
free from material misstatement,we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on the
financial statements. However, providing an opinion on compliance with those provisions was not an objective of
our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of
noncompliance or other matters that are required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the
results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on
compliance. This report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the Supervisor of Election's internal control and compliance. Accordingly, this
communication is not suitable for any other purpose.
C h c r j3datrk L-LP
Tampa, Florida
February 4, 2021
14
Cherry rl-
Independent Auditor's Management Letter
To the Honorable Joyce Griffin
Supervisor of Elections of Monroe County, Florida
Report on the Financial Statements
We have audited the financial statements of the Monroe County, Florida Supervisor of Elections
(the "Supervisor of Elections"), as of and for the year ended September 30, 2020 and we have issued our report
thereon February 4, 2021.
Auditor's Responsibility
We conducted our audit in accordance with auditing standards generally accepted in the United States of America;
the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States; and Chapter 10.550, Rules of the Auditor General-Local Governmental
Entity Audits.
Other Reporting Requirements
We have issued our Report of Independent Auditor on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards and our Report of Independent Accountant on Compliance with Local
Government Investment Policies regarding compliance requirements in accordance with Chapter 10.550, Rules
of the Auditor General-Local Governmental Entity Audits. Disclosures in those reports, which are dated
February 4, 2021, should be considered in conjunction with this management letter.
Prior Audit Findings
Section 10.554(1)(i)l., Rules of the Auditor General, requires that we determine whether or not corrective actions
have been taken to address findings and recommendations made in the preceding annual financial audit report.
There were no recommendations made in the preceding annual financial audit report.
Official Title and Legal Authority
Section 10.554(1)(i)4., Rules of the Auditor General, requires that the name or official title and legal authority for
the primary government and each component unit of the reporting entity be disclosed in the management letter,
unless disclosed in the notes to the financial statements. The Supervisor of Elections is a separately elected
county official established pursuant to the Constitution of the state of Florida.There are no component units related
to the Supervisor of Elections.
Financial Management
Section 10.554(1)(i)2., Rules of the Auditor General, requires that we communicate any recommendations to
improve financial management. In connection with our audit, we did not have any such recommendations.
Additional Matters
Section 10.554(1)(i)3.,Rules of the Auditor General, requires that we communicate noncompliance with provisions
of contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect
on the financial statements that is less than material but which warrants the attention of those charged with
governance. In connection with our audit, we did not note any such findings.
Purpose of this Letter
The purpose of this management letter is to communicate certain matters prescribed by Chapter 10.550, Rules
of the Auditor General-Local Governmental Entity Audits. Accordingly, this management letter is not suitable for
any other purpose.
C h c r j3datrk L-LP
Tampa, Florida
February 4, 2021
16
Cherry rl-
Report of Independent Accountant on Compliance
with Local Government Investment Policies
To the Honorable Joyce Griffin
Supervisor of Elections of Monroe County, Florida
We have examined the Monroe County, Florida Supervisor of Elections'(the"Supervisor of Elections")compliance
with the local government investment policy requirements of Section 218.415, Florida Statutes, during the year
ended September 30, 2020. Management of the Supervisor of Elections is responsible for the Supervisor of
Elections' compliance with the specified requirements. Our responsibility is to express an opinion on the
Supervisor of Elections' compliance with the specific requirements based on our examination.
Our examination was conducted in accordance with attestation standards established by the American Institute
of Certified Public Accountants. Those standards require that we plan and perform the examination to obtain
reasonable assurance about whether the Supervisor of Elections complied, in all material respects, with the
specified requirements referenced above. An examination involves performing procedures to obtain evidence
about whether the Supervisor of Elections complied with the specified requirements.The nature,timing and extent
of the procedures selected depend on our judgment, including an assessment of the risks of material
noncompliance,whether due to fraud or error. We believe that the evidence obtained is sufficient and appropriate
to provide a reasonable basis for our opinion.
Our examination does not provide a legal determination on the Supervisor of Elections' compliance with the
specified requirements.
In our opinion, the Supervisor of Elections complied, in all material respects, with the local investment policy
requirements of Section 218.415, Florida Statutes, during the year ended September 30, 2020.
The purpose of this report is to comply with the audit requirements of Section 218.415, Florida Statutes, and Rules
of the Auditor General.
�h c rN 13elckuk L-LP
Tampa, Florida
February 4, 2021