The URL can be used to link to this page

Fiscal Year 1996 "I'l""I'll""I'llll,",,,"""""""Ill"", I I'll, I ",EI V" "g,ll� V IV . . .. ........... 1A K", 10";,ee, A mielell�ll elf Q Rill ......... e!�'eee A "A A law— q va 1%MAI on " K", "ISM4"W"Ps"', A"my qqw nq w '111 Alf" "M �wa V', Ae 'qj Oe" Is-o" —�Wyqmm OEM* sem""s ME mmf,wM4,� &not, my, vvef" "e,,,ee,,eeI Irl"Ill, el"I'll"lle xwwwy�yw , "'', " , , q, -- —, 0 1 1� be A"IMS Ims—A We' 15W _r Noon m ... ......... e", ......... 'e, Y"_ qi �Z el Yki eier ............ .. .............. e`��e �,,A Q= KN'ITIEP,ee,lo,,,� e,e e e: 0W 10,6 RI , ow MONROE COUNTY, FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 DANNY L. KOLHAGE CLERK OF THE CIRCUIT COURT PREPARED BY: CLERK OF THE CIRCUIT COURT FINANCE DEPARTMENT SANDRA CARLILE FINANCE DIRECTOR Cover photo courtesy of Bill Keogh, an adventure travel photographer whose home base is on Big Pine Key, Florida. MONROE COUNTY, FLORIDA ............... BOARD OF COUNTY COMMISSIONERS KEITH DOUGLASS, MAYOR DISTRICT 4 WILHELMINA HARVEY JACK LONDON DISTRICT 1 DISTRICT 2 SHIRLEY FREEMAN MARY KAY REICH DISTRICT 3 DISTRICT 5 COUNTY ADMINISTRATOR JAMES ROBERTS CLERK OF THE CIRCUIT COURT AND CHIEF FINANCIAL OFFICER DANNY L. KOLHAGE MONROE COUNTY, FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1996 TABLE OF CONTENTS PAGE INTRODUCTORY SECTION Transmittal Letter of the Clerk of the Circuit Court...........................................................-............. ............... ...... A-1 Certificate of Achievement for Excellence in Financial Reporting................................... ..................................... A-1 9 OrganizationalChart......... .................. .......................... ..........-......................................... .........—......... A-20 FINANCIAL SECTION IndependentAuditors' Report.................................................................................................................................. B-1 COMBINEDFINANCIAL STATEMENTS GENERAL PURPOSE FINANCIAL STATEMENTS: Combined Balance Sheet-All Fund Types,Account Groups and Discretely Presented Component Unit........ C-1 Combined Statement of Revenues, Expenditures and Changes in Fund Balances- All Governmental Fund Types, Expendable Trust Funds and Discretely Presented Component Unit........... C-5 Combined Statement of Revenues, Expenditures and Changes in Fund Balances- Budget and Actual -All Governmental Fund Types and Expendable Trust Funds......................................... C-7 Combined Statement of Revenues, Expenses and Changes in Fund Equity- AllProprietary Fund Types........ ..................................................................... .................................................. C-1 1 Combined Statement of Cash Flows-All Proprietary Fund Types....................................................................... C-12 Notes to Combined Financial Statements........ ...... ........... ...................................... ....................................... C-14 COMBINING, INDIVIDUAL FUND AND ACCOUNT GROUP FINANCIAL STATEMENTS AND SCHEDULES GOVERNMENTAL FUND TYPES: General Fund Schedule of Revenues, Expenditures and Changes in Fund Balance-Budget and Actual...—.......................... D-1 Special Revenue Funds CombiningBalance Sheet............ ...................... ............. ................... ................................................... ....... E-1 Combining Statement of Revenues, Expenditures and Changes in Fund Balance.............................................. E-9 Statements and Schedules of Revenues, Expenditures and Changes in Fund Balance- Budget and Actual: Affordable Housing Programs.................... .............. .................... ............................................................ E-1 7 Fineand Forfeiture.......—................... ............................. ...................... .............—........................................... E-1 8 Roadand Bridge............................................................................. ............. .............. ........ ............................. E-1 9 LawLibrary..............................................-............... ............. ....................... ............................ ....... ...--... E-20 Tourist Development,All Districts, Two Cent.................. .................................................................. ............ E-21 Tourist Development,Administrative and Promotional,Two Cent.................................................... .............. E-22 Tourist Development, District One, Three Cent............................................ .................................................. E-23 Tourist Development, District Two, Three Cent.......... .................................................................-................. E-24 Tourist Development, District#Three, Three Cent............................................................................................ E-25 Tourist Development, District#Four,Three Cent........................................ .............. ...................................... E-26 Tourist Development, District#Five, Three Cent................. .............. .............................................................. E-27 Governmental Fund Type Grants............................................ ............................................-............................ E-28 Fire and Ambulance, District#1, Lower and Middle Keys........................................ ........................................ E-30 (Continued) MONROE COUNTY, FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1996 � TABLE OF CONTENTS - CONTINUED PAGE Fire and Ambulance, District#5. Tavernier............................... �...................................................................... E-31 Fire and Ambulance, [)imthot#8. Key LaqJo--.................... ............ .............................................................. E-32 Translator System Service District----- --...... .................................................................................................. E-33 Unincorporated Area Service District-Planning, Building and Zoning......................................................... ... E-34 Unincorporated Area Service Dkstrict-Parks and Recreation------------------------' E-36 Impact Fees Roadvvaya-------------------------------------------- E-37 Impact Fees-Parkaand Recreation.................................................................................................................. E-38 Impact Fees- Ubraries--------------------------------------------- E-39 ImpactFees Solid Waste.................... ...................................................................... ...................................... E-40 ImpactFees Police Facilities.... ....................................................... ......................................................... ..... E'41 ImpactFees Fire and EMS......................... ........................................................... ......... ............................... E-42 Q1iEnhancement Fees..................................... .............................................................................................. E-43 DuckKey Security District........................................................................... ..... ............................................ E-44 Local Housing Assistance....... ......................... .............................................................................. ............. E-45 Upper Keys Health Care Special Taxing District -------------------------------. E-48 Cudjue Gardens Municipal Service Culvert District.............................. ............................................................ E-47 Jolly Roger Estates Municipal Service Culvert District ----------------------------� E-48 Winston Waterway Municipal Service Taxing District............... .....................................................................— E-49 Comprehensive Plan Land Authority-------------------------------------' E-50 SheriffFederal Grants....................................................................... — ..................... ....................................... E-51 SheriffSafety Seat Program............................................................................................................................. E-52 Sheriff's Off-Duty ----------------------------------------------' E-53 Debt Service Funds Combining Balance Sheed--------------------------------------------- F-1 Combining Statement of Revenues, Expenditures and Changes inFund Bolancea--------------' F-2 Combining Statement ofRevenues, Expenditures and Changes in Fund Balances- Budget and ActuaL----------------------------------------------- F-3 CombiningBalanmeSheet—-------------------------------------------' G-1 Combining Statement of Revenues, Expenditures and Changes in Fund Balances.......... ................................. G-2 Combining Statement of Revenues, Expenditures andChangem}nFundBa|anoes- BudgedendActual ------- ......................................................................... ...................... ..................... G-3 PROPRIETARY FUND TYPES: CombiningBalance Sheet.............................................................--................... ................................................ H-1 Combining Statement of Revenues, Expenses and Changes in Fund Equity.------------------ H-5 Combining Statement of Cash Flows---------------------------------------. H-7 Schedule of Expenditures- Budget and Actual: Municipal Services District-Waste.................................................................................................................... H-11 CardSound Bridge.................................................... .................................. ............ ................ ....................... H-12 MarathonAirport............................................................. ............................................................................... H-1 3 Key West Airport.----------------------------------------------- H-14 Refunding Improvement Revenue Bonds-Series 1BQ1 [>esohption---------------------- H-15 Refunding Improvement Revenue Bonds Series 1BB1 - Debt Requirements to Maturity.................................. H-16 (Continued) MONROE COUNTY, FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1996 TABLE OF CONTENTS - CONTINUED PAGE Internal Service Funds CombiningBalance Sheet.... ........................................ ......................... ............................................................ H-1 7 Combining Statement of Revenues, Expenses and Changes in Fund Equity....................................................... H-1 9 Combining Statement of Cash Flows.......................................... .............................. .................. ................. H-21 Schedule of Expenditures- Budget and Actual: Worker's Compensation Fund............................................................ .................... .......................................... H-25 GroupInsurance Fund................... ............ ............... ........................................................... ........................... H-26 RiskManagement Fund....................................... ......... ....... ............................... ........ ..................__.........._ H-27 FleetManagement Fund............................... .......... ................... ...................................................................... H-28 FIDUCIARY FUNDS AND ACCOUNT GROUPS: Fiduciary Funds. CombiningBalance Sheet........................ ......... ..................................... .............................................................. 1-1 Combining Statement of Revenues, Expenditures and Changes in Fund Balances- AHExpendable Trust Funds..... ........................................................................... ...... ........... ........................... 1-3 Combining Statement of Changes in Assets and Liabilities-All Agency Funds................................................... 1-5 Statements of Revenues, Expenditures and Changes in Fund Balance-Budget and Actual: LawEnforcement Trust....................................._................................................................................ ........ 1-8 DrugAbuse Trust........ ............................................................. ................................................................. 1-9 CourtFacility Fees....... .......................................... ...... ......... .................... ................................................... 1-10 General Fixed Assets Account Group Schedule of General Fixed Assets by Source...... .......... .......................................... .................................. J-1 Schedule of General Fixed Assets by Function and Activity............ ....... .............:....................................... J-2 Schedule of Changes in General Fixed Assets by Function and Activity....... ......... ............................................. J-4 Long-Term Debt Account Group Schedule of Changes in General Long-Term Debt.......................... ..................................................................... J-6 Refunding Improvement Revenue Bonds-Series 1993 (83)-Description................... .............. ...................... J-7 Refunding Improvement Revenue Bonds-Series 1993 (83) -Debt Requirements to Maturity... ........ ....__...... J-8 Refunding Improvement Revenue Bonds-Series 1993 (88)-Description.......................................................... J-9 Refunding Improvement Revenue Bonds-Series 1993 (88)-Debt Requirements to Maturity........................... J-1 0 Sales Tax Revenue Bonds, Series 1991 - Description................... .............................................. ............. J-1 1 Sales Tax Revenue Bonds, Series 1991 - Debt Requirements to Maturity............................ ................... J-12 STATISTICAL SECTION General Fund Statistical Data General Government Expenditures by Function............. ....................................................................................... K-1 General Government Revenue by Source........................................... ................. ............................................... K-3 Tax Related Statistical Data St- Property Tax Levies and Collections............ ................ ................-........................ .............. ................. ....... K-5 Assessed and Estimated Actual Value of Taxable Property..................... ......................................................... K-6 Property Value, Construction and Bank Deposits__. ....... ................... ................................................ ........ K-7 (Continued) MONROE COUNTY, FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1996 � TABLE OF CONTENTS - CONTINUED PAGE Property Tan Rates-Direct and Overlapping Governments................................................................................ K-8 ' Principal Toxpeyers------------------------------------------------ h-Q Debt Related Statistical Data Ratio cf Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita.................................. K-10 Computation of Direct Underlying and Overlapping Debt...................................................................................... K-11 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Government Expenditures................................................................................................................................... K-12 Schedule of Revenue Bond Coverage-Municipal Service District VVaetm------------------- K-1 3 General Statistical Data Schedule of Insurance Companies........................................................................................................................ K-14 Schedule nf Insurance Agencies...................................................................................... ................................... K-15 Salaries and Surety Bonds cf Principal Officials.............................................................. ---........................... K-1 G Demographic Statistical Oata------------------------------------------' K-1 7 Miscellaneous Statistical Duta------------------------------------------. K-1 8 SINGLE AUDIT/GRANTS COMPLIANCE SCHEDULES, Independent Auditors' Report on the Internal Control Structure Based on an Audit of the General Purpose Financial Gtotements----------------------------------------------. L-1 Independent Auditors' Report on Compliance Based on the Audit of the General Purpose Financial Statements.......................................................................................................................................... ............... L-3 Independent Auditors' Report on Supplemental Schedules of Federal and State Financial Asoistmnoe---------------------------------------------------- L-4 Schedule of Federal Financial Assistance......................................... .................................................................... L-5 Gohoduka of State Financial Assistance.................................................................................................................. L-13 Notes to Schedules ofFederal and State Financial Assistance............................................................................ L-21 Independent Auditors' Report on Compliance with the General Requirements Applicable to Federal Financial Assistance Prngramo----------------------------------' L'23 Independent Auditors' Report on Compliance with Specific Requirements Applicable to Major Federal Financial Assistance Progvannm-------------------------------. L-26 Independent Auditors' Report wn Compliance with Specific Requirements Applicable to NonW1 jorFedeno| Financial Assistance Program Transactions................................................................... L-27 Independent Auditors' Report on Compliance with Requirements Applicable toState Grants and Aids Appropriations.......................................................................................................................... L-29 Independent Auditors' Report on the Internal Control Structure Used in Administering Federal Financial Assistance ProQnenna------------------------------------ L-31 0C. Ld Ys �aiW. ' �.nA.S.� 3 ',t�Fr1aFsAN=g` k .` 3117 <.°�',aRS S ;a,G L e'VVAY 1�'i�rNROE', COUNITY L3✓0 4�VE'€iSEAS .t`lI'�aHWAY PlikA ArHON, i-T,O91DA 33050 500 t�'t;ITE�-EE 0 ��<��.:< PLAN",20 110 .' KEY, F O.—MDA_4z307 S°�:3,... J0.�) 289,6027 KEY WEST, FLORIDA 33040 TEL. i305j 852`l'v`%:.p TEE , (305) 292-3550 March 31, 1997 The Honorable Keith Douglass Chairman Board of County Commissioners Monroe County, Florida Dear MayorDouglass: It is our pleasure to present to you, the Board of County Commissioners, and the citizens of Monroe County, the Comprehensive Annual Financial Report of Monroe County, Florida for the fiscal year ended September 30, 1996. This report was prepared by the FinanceDepart- ment of the Clerk of the Circuit Court. The accompanying financial statements and statistical tables were prepared in conformance with standards set forth by. 1. The Government Accounting Standards Board . The American Institute of Certified Public Accountants and its Committee on Governmental Accounting and Auditing 3. The State Auditor, State of Florida . The Government Finance Officers Association of the United States and Canada Responsibility for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosure, rests with the Clerk of the Circuit Court as Chief Financial Officer of Monroe County. We believe the data as presented is accurate in all mate- rial aspects; that it is presented in a manner designed to fairly set forth the financial position and results of operations of the County as measured by the financial activity of its various funds; and that all disclosures necessary to enable the reader to gain a comprehensive under- standing of the County"s financial activity have been included. The Comprehensive Annual Financial Report (CF ) is designed to meet the needs of a wide range of financial statement users and is divided into four main sections: introductory, finan- cial, statistical and single audit. The introductory section consists of this transmittal letter, the prior year's Certificate of Achievement for Excellence in Financial Reporting, and Monroe -1 County's organizational chart. This section is designed to give the reader of the financial re- port some basic background about the County and its financial position. The financial section includes the general purpose, combining and individual fund and account group financial statements and schedules, as well as the independent auditors' report. The statisti- cal section includes a number of unaudited tables of data depicting the financial history of the County for the last ten fiscal years and other demographic information. The single audit por- tion of the CAFR is required under the provisions of the Single Audit Act of 1984 and the U.S. Office of Management and Budget Circular A-128, "'Audits of State and Local Governments." Information related to this single audit, including the schedule of federal financial assistance, findings, recommendations, and applicable laws and regulations, are included in the single audit section of this report. THE REPORTING ENTITY This report includes all funds and account groups of Monroe County. For financial reporting purposes, the County's reporting entity consists of (1) the County as primary government, the Board of County Commissioners, the Sheriff, the Clerk of the Circuit Court, the Tax Collector, the Property Appraiser, and the Supervisor of Elections, (2) other entities, though legally sepa- rate, which are in substance, part of the primary government's operations and for which the primary government is financially accountable (blended component units), the Monroe County Comprehensive Plan Land Authority, and (3) other organizations which are financially ac- countable to the primary government, or whose relationship with the primary government is such that an exclusion would cause the reporting entity's financial statements to be misleading or incomplete (discrete component units), the Monroe County Housing Finance Authority. Dis- cretely presented component units are reported in a separate column in the combined finan- cial statements to emphasize they are legally separate from the primary government and to differentiate their financial position, results of operations, and cash flows from those of the pri- mary government. The Monroe County School Board and the Monroe County Mosquito Con- trol District have not met the established criteria for inclusion in the reporting entity, and accordingly, are excluded from this report. Monroe County provides a full range of services and is a non-charter county established under the Constitution and the laws of the State of Florida. Legislative control is vested with a five- member Board of County Commissioners, each of whom is elected to a four-year term. The elections are staggered so that no more than three commissioners are elected in any given year. The day-to-day operational direction of the County is the responsibility of the appointed County Administrator. The operation of other specific government functions resides with five Constitutional Officers. The specific functions are indicated by their titles. The elected posi- tions are Clerk of the Circuit Court, Property Appraiser, Sheriff, Supervisor of Elections, and Tax Collector. Under the direction of the Clerk of the Circuit Court, the Finance Department maintains the ac- counting system for the Board of County Commissioner's operations, including the Supervisor of Election's operations and the Clerk of the Circuit Court's operations, which is included in the A-2 Board of County Commissioners General Fund. The Clerk of the Circuit Court's agency ac- counts, Property Appraiser, Sheriff, Tax Collector, Monroe County Comprehensive Plan Land Authority, a blended component unit, and the Monroe County Housing Finance Authority, a discrete component unit, maintain their own accounting systems. However, for purposes of this Comprehensive Annual Financial Report, the operations of the primary government and the component units, the Monroe County Comprehensive Plan Land Authority and the Monroe County Housing Finance Authority, have been presented. LOCAL ECONOMIC EVENTS Monroe County was constitutionally formed in 1823. It is comprised of a string of subtropical islands that stretch more than one hundred it into the Atlantic Ocean. These islands are connected in chain-like fashion tot mainland by a series offorty-two bridges. The County seat, Key West, is approximately one hundred fifty miles southwest of Miami. Havana, Cuba lies a mere ninety miles to the south. International and domestic tourism remains an important economic factor in Monroe County. The tropical climate together with the recreational water activities makes the Florida Keys and Key West a major tourist area. Tourist tax revenues have reached a record high for Monroe County at $8,831,102. This is a 10.7% increase in tourist tax revenues from the prior year. Tourist taxes are collected by district. There are fives districts in Monroe County: Key West, Lower Keys, Marathon, Islamorada, and Key Largo. Further evidence oft importance oft tourist industry is that of the top ten taxpayers in Monroe County, nine are hotels or motels. The County's unemployment rate at September 30, 1996 was 2.9% compared to a 3.9% at September 30, 1995. This 1% decline is another favorable economic indicator. The County is well below the state and national rates of 5.7% and 5.0%, respectively. Another favorable economic indicator is continued growth in property values. In addition, bank deposits increased $51,817,000 or 5.5% from the previous year. MAJOR INITIATIVES FOR THE YEAR: The effort begun nearly toyears ago fort County to move its Construc- tion Management in-house rather than to have a consulting company perform the work has proven to be most beneficial. The original estimate of saving over $700,000 of infrastructure lest funds has been realized. In addition, projects that have been completed have been on so in a timely manner and within budget. This is true oft Sheriffs new administration building and the progress on the Truman School renovation. It is anticipated that this project will also reflect the same qualities as will the new health facility in Marathon. The reform oft Group Benefits Program was completed during the year and to date is living up to expectations. Over $500,000 less was needed to fund the program for the upcoming A-3 year. Administration will maintain a close watch on the numbers to be sure that pro- jections are accurate. In conjunction with that adjustment, the County has retained Acordia National for the purpose of being the Third Party Administrator and has joined in a new phar- maceutical co-payment program for all covered employees and dependents. During the year, design work on the Lester Building in Key West continued leading to the ini- tiation of renovations during fiscal year 1997. The building was the headquarters of the Sher- iff s operation until the Sheriff moved into the new administration building on Stock Island. The major project of the year was the continuation of the renovations on Truman School in Key West. With over half of the work completed, occupancy is anticipated for mid 1997. That facility will include the new headquarters for the County Tax Collector as well as the Informa- tion Systems Department, Veterans Affairs and a new meeting facility for the Board of County Commissioners and other public bodies. The County will have the ability to televise public meetings from this location as well as to conduct video conferences. Hopefully, with that abil- ity at this location and at the Government Center in Marathon, it will be possible to reduce the travel time for staff and the public when they wish to participate in County Commission meet- ings. The overall cost is approximately $4,500,000 with project completion scheduled for fis- cal year 1997. Planning also continued for the eventual acquisition and renovation of the Navy Commissary Building in Key West. The "GATO" building, as it is frequently called, will be renovated to be- come a facility for Health Department services and County administrative offices. Discussions are under way with the Navy and the Local Redevelopment Authority to pursue the project. During this year, a $50,000 preliminary study was completed by an architect leading to the conclusion that the building is suitable for the purposes intended and outlining some of the physical changes and renovations that must occur. During the year, work was initiated and continued on the new Marathon Health Department building with costs shared by the State agency and the County. The projected cost is in ex- cess of $800,000, and at this time, the project is within budget and should be completed dur- ing fiscal year 1997. Renovations were initiated at the Islamorada Library with plans to make access easier and to provide much needed additional space. The total project of over $400,000 is scheduled for completion during fiscal year 1997. This project will be funded by infrastructure sales tax and impact fees. Work continued on the part of the Parks and Recreation Advisory Board concerning the plan- ning for a major park facility on the Marr property in Key Largo. Preliminary estimates suggest a project of over $2,000,000. The community outreach and planning were completed during the fiscal year with presentations expected to the Board of County Commissioners early in fis- cal year 1997. Subsequent to that, design and permitting would be undertaken. A-4 During the year, clearing of the land in Key Largo for Friendship Park was initiated. It is antici- pated that in fiscal year 1997 some questions pertaining to additional property acquisition will be resolved and this park can be developed for the community for approximately $500,000 consisting of funds from the infrastructure sales tax and available impact fees. As part of its overall infrastructure sales tax program, the County continued to retire the bonds for the new Detention Facility. Approximately 4.9 million dollars is allocated each year out of the infrastructure sales tax proceeds for this purpose. The construction on the Key Largo Volunteer Fire facility was completed during the year. Work was also completed at the new Fire Training Facility on Crawl Key with funds for both projects coming from the infrastructure sales tax. The County also continued with its ongoing projects including road construction, maintenance, drainage and bike paths. The original projection of $8,823,159 (work contracted out) and $2,420,000 (work in-house) for these projects, funded primarily from impact fees, gasoline taxes and some from the County budget, was achieved. During the year, the County also dis- continued its active role in the Translator Television Service and signed contracts with private entities to continue to provide an upgrade for that service in the County as well as to develop for the County millions of dollars of capital facilities to support the translator network. In terms of its overall modernization, the County continued with its expanded computer networking of its office's. FOR THE FUTURE: Although there are many major capital projects identified in the previous section and below, the County is also involved in a wide variety of administrative changes that will directly impact on the efficiency, effectiveness and economy of how the County does its business. During fiscal year 1997, the County will improve upon its budgeting process, bring- ing more policy consideration to the forefront, so that the Board of County Commissioners can utilize their efforts on policy rather than details. In addition, a process has begun to include all aspects of capital planning, no matter what the funding source, as part of the normal budget and hearing schedule. A recent cost allocation study will be reviewed to determine the impact of utilizing non ad valorem funding for the appropriate cost for governmental support services. A major effort will be initiated with an overall compensation and classification study that will analyze all the jobs under the Board of County Commissioners with the ultimate goal of devel- oping a system that will provide equity among job classifications, skill requirements, compen- sation levels, etc. The Constitutional Officers will also participate in this study to the extent that their operations are affected. In terms of the overall Jackson Square project in Key West, major design work will be under- taken on the new judicial complex while the old Courthouse will see the continuation of design work and hopefully the initiation of construction. Work should be completed on the Lester Building in that complex with the State Attorney, the Supervisor of Elections and one County Commissioner moving to that facility. A-5 Major design work will continue on the Courthouse annex with construction scheduled over the succeeding four years. This will ultimately house the Public Defender, Property Appraiser, County Attorney, Clerk of the Court, and Court Administrator personnel. Additional work will be one on the Marathon Government Annex and the Plantation Key Courtrooms. Improvements will be made at the Public Works facilities in Key West, Marathon and Planta- tion Key, especially with an eye toward upgrading the Fleet Management Facilities. The County will continue its aggressive program of developing and improving County parks. Major projects include the planned replacement of playground equipment throughout the park system in the County. This is a new program so that over a period of a few years, all of the playground equipment will be replaced with new, safer equipment. Work will be done at the Wilhelmina G. Harvey Park on Big Cop it Key including sod, irrigation and fence work. Under the various agreements with the Monroe County School Board, the County will under- take improvements to recreational facilities at the Plantation Key Elementary School and Coral Shores High School. Other improvements will be made at the Watson Field tennis courts on Big Pine Key, Harry Harris Park in Key Largo and the Sombrero/Switlik Park in Marathon. At Bernstein Park on Stock Island, there will be a caretaker's house developed and the Big Pine Key Senior Center will have work done on its parking lot. Upgrades will occur at Higgs each, East Martello Towers and West Martello Towers in Key West. The Truman School project in Key West will be completed in early 1997. This 4.5 million dol- lar project will include then offices of the Tax Collector, a County Commission meeting chamber, the County's Information Systems Department and Veterans Affairs Department. As a centrally located facility, it will serve its constituencies even more efficiently. Also, during the year, work will be completed on the $860,000 Marathon Health Department building, with half the funds coming from the State and the other half from the County's infra- structure sales tax fund. Inaddition, there is work scheduled on a Tavernier Health Depart- ment facility, although planning is still being pursued for an entirely new location. During fiscal year 1997, work will be initiated at the Key West International Airport. This will include major renovations to the terminal building and an addition is will provide greater efficiency movement and a more positive environment for the rapidly growing number of pas- sengers who use this facility. The approximate $4,000,000 project is primarily being funded by the Federal Aviation Administration, the Florida Department of Transportation and the pas- senger facility charges collected by Monroe County at the airport. The County has ongoing plans for a variety of improvements to its roadways, bike paths and bridges. In fact, the County has a seven year road and bike plan which is annually updated. In summary, for fiscal year 1997, it is projected that the County will undertake a series of pro- jects totaling $5,595,106 for roads and bridges and bike paths- These will be throughout the Keys and will include the majority of sources of funding from gas taxes and impact fees. A-6 As has been the case for the past few years, the County has acquired a number of park facili- ties with Florida Community Trust Grants funding fifty percent. From the infrastructure sales tax account, the County has set aside funds for the development and improvement of those parks. For example, Friendship Park in Key Largo should complete a nearly one half million dollar project for the development of this neighborhood facility with over $300,000 coming from impact fees. The Marr Property in Key Largo is being designed as a major regional recrea- tional facility and construction should be initiated during fiscal year 1997. Even though final designs are not done, estimates are in the $2,000,000 range from the infrastructure sales tax account. Additional funds will be spent at Coco Plum each in Marathon and also at the Swartz Property in Marathon as it is prepared for a community events field. The over $100,000 to be spent in fiscal year 1997 for that purpose will be utilized as part of the ultimate development of the park facility. In summary, Monroe County, primarily through the use of its infrastructure sales tax funds and impact fees, is continuing with an aggressive program of much needed replacement of park and building facilities. DEPARTMENT FOCUS. MONROE COUNTY SUPERVISOR OF ELECTIONS The Monroe County Supervisor of Elections Office provides many services for the people of Monroe County. The services offered must comply with both state and federal laws which govern the administration of elections and voter registration and must also comply with laws which define custodial responsibility for the safekeeping of documents relative to elections, registration, and financial reports filed by candidates and local, (elected and appointed), gov- ernment officials. Elections: The Election Office conducts all state and federal elections in Monroe County. The City of Key West, Key Colony each, and Layton is assisted in the conduct of their municipal elections. As part of the voter educational program elections are conducted for all Monroe County schools, the Key West Chamber of Commerce, civic organizations, and Key West and Monroe County Housing Authorities. Monroe County is divided into thirty-three precincts and five County Commission districts. The size of a precinct is determined by the number of registered voters in a geographical area. The average precinct has approximately 1,500 voters. The size of a County Commission dis- trict is determined by the population of the county as compiled by the U.S. Census Bureau, every ten years. The average County Commission District has approximately 15,605 resi- dents. The Supervisor of Elections Office uses the AccuVote ballot tabulation system to conduct all elections. A voter must fill in an oval beside the name of the candidate or the issue they wish to vote for. The system will reject a ballot not technically voted correctly. The voter may cor- rect the error and cast a properly voted ballot. After the polls close precinct results are up A-7 loaded via modem to the central computer in Key West. Modem transfer of precinct results is faster since the vote tally is transmitted from each precinct immediately following the close of the polling location. We have reduced the cost of conducting elections by reducing the number of ballot cards and a reduction in payroll because less time is required to compile the precinct results. The new system represents a thirty percent reduction in the cost of conducting elections. All precincts are accessible to the disabled. Wheel chair accessible voting booths are pro- vided in all polling rooms. Outreach students: The Monroe County Supervisor of Elections Office outreach programs have been very successful. Class officers, homecoming, etc. are just a few of the elections conducted in our schools. All school elections are conducted according to state law. Students and a faculty advisor administer the entire election process. Students are enthusiastic about these elections and learn the election process while participating in elections that they can easily relate to. The Accuvote ballot tabulation system is used so our students will be familiar with the system when they are eligible to participate in our municipal, county, state, and fed- eral elections. Students at the high schools are recruited and trained to work the polls on election day. All poll worker training classes are conducted at the high schools during school hours for the benefit of the students. Students participating in this program get an inside look at the election process. The purpose is to inspire the students to become active voters, work the polls in fu- ture elections, or someday run for a political office. Outreach adults: The adult educational program is intended to familiarize voters and potential voters with the ballot tabulation system. Elections are conducted for large groups such as the Key West Chamber of Commerce, condo associations, and civic clubs. All expenses involved in the conduct of these elections are the responsibility of the organization for whom the elec- tion is supervised. Voter Registration: A person may register to vote in Monroe County if they are a legal resi- dent of this county, (no time requirement to be considered a resident), a U.S. citizen, and 18 years of age. Convicted felons and those declared mentally incompetent with respect to vot- ing, may not register to vote. The Elections Office provides assistance to those individuals who need information and contact numbers to apply for restoration of their right to vote. Outreach: There are several ways a Monroe County resident may register to vote. The Flor- ida Highway Safety and Motor Vehicles Drivers License Division, most State of Florida Health and Rehabilitative Services agencies, County libraries, and mail registration are just some ex- amples. The Supervisor of Elections has approximately 600 business and government offices around the County that offer mail registration forms. White containers with U.S. flags are placed in these locations. Those persons wishing to register to vote may simply pick up the A-8 form, fill it out, and mail the form to the nearest Election Office. A voter registration card is then mailed to the new voter. At the present time, Monroe County has approximately 46,000 registered voters. Financial disclosure-, The Monroe County Supervisor of Elections Office is the repository for financial disclosure forms filed by municipal elected officials and municipal and county ap- pointed advisory boards. Also, all employees of municipal and county governments who have authority to establish policy and make expenditures in excess of$1,000 a year are required to file financial disclosure with this office. Monroe County elected Constitutional Officers file theirs with the Division of Elections in Tallahassee. We have on file 288 municipal elected offi- cials and municipal and county employees and appointees. These documents are public re- cord and available for examination. Summation: Over the past eight years the responsibilities of the Election Office have grown more complex and demanding. Computers provide the means for staff to accurately and timely comply with document retention requirements and closely monitor voter registration and election's activity. The Election Office will continue to research and implement progressive and competent pro- grams to improve voter registration and increase voter turn-out on election day. INTERNAL CONTROL STRUCTURE The internal control structure is designed to ensure that the assets of the County are protected from loss, theft or misuse and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met for both internal and external reporting purposes. Refining internal controls is an ongoing process which is necessary to provide such assurances. The Clerk of the Circuit Court maintains an Internal Audit Department. This Department per- forms financial and compliance audits for the Clerk of the Circuit Court and the Board of County Commissioners. The main functions of the Internal Audit Division are toevaluate the internal accounting controls, ensure compliance with existing laws and regulations within the County's accounting system, and make recommendations to management for improvement. This evaluation provides management with the assurance that their financial resources are be- ing properly recorded and adequately safeguarded. In order to qualify for various federal, state and local financial assistance programs, the County must provide assurance that proper internal controls are in place to ensure compliance with applicable laws and regulations related to those grant programs. The system of internal controls is subject to periodic evaluation by management and the internal audit staff of the Clerk of the Circuit Court. These internal controls are audited each year by independent Cerfi- A-9 fied Public Accountants and are reported in the Single Audit section of the CAFR. The results of Monroe County's single.audit for the fiscal year ended September 30, 1996 showed no in- stance of material weaknesses in internal control and no significant violations of applicable laws and regulations. GENERAL GOVERNMENT Total primary general government revenues collected by Monroe County during the past year amounted to $123.7 million. This amount includes revenues of the General, Special Revenue, Debt Service, Capital Project, and Fiduciary Fund Types but does not include collections from the Proprietary Funds or the Monroe County Housing Finance Authority, a discrete component unit. The graph below illustrates a ten-year history of Monroe County's primary general gov- ernment revenues. Taxes of $74 million comprised the largest general government revenue source. The second largest revenue category is intergovernmental revenues which includes a variety of state and federal shared grants and amounts to $26.5 million. Charges for services comprises the third largest revenue M R, on source which roe County, Florida amounts to $9.7 mil- General Government Revenues lion. The remaining Dollars (in millions) primary general gov- ernment revenues 140 are composed of 120 $5.6 million for in- 100 vestment income, 80 $2.8 million for fines 60 and forfeitures, $2.6 40 million for miscella- neous revenues, 20 and $2.5 million for 0 '87 '88 '89 '90 '91 '92 '93 '94 '95 '96 licenses and per- m its. For graphic Fiscal Year purposes miscella- neous revenues are N Taxes E Intergovernment ❑ Miscellaneous shown to include li- ❑ Charges 0 Fines censes and permits and investment income. The chart at the top of the next page presents a summary of General, Special Revenue, Debt Service, Capital Projects, and Fiduciary Fund revenues for the fiscal years ended September 30, 1996 and 1995, and the amount and percentages of increases and decreases in relation to prior year revenues. A-1 0 Percent of Percentage Percentage Revenue Source 1996 1995 Increase of Total of Total Dollars in thousands (Decrease) 1996 1995 Taxes $74,036 $68,8687. 0 59.84 61.27 Licenses & Permits 2,482 2,125 16.80 2.00 1.69 Intergovernmental 26,456 21,711 21.86 21.38 19.32 Charges for Services 9,726 ,127 19.68 7. 6 7.23 Fines & Forfeitures 2,807 2,486 1 .91 2. 7 2.21 Investment Income 5,612 4,833 16.12 4.54 4.30 iscellaneous 2,613 4,247 (38.47) 2.11 3.7 T To 1 $123,732 $112,397 10.08 100.00 100.00 The largest percent of increase is intergovernmental revenues. The majority of that increase is due to the Sheriff receiving federal High Intensity Drug Trafficking Area ( I T ) grants from the Department of the Justice and the Office of National Drug Control Policy. The second largest ercent of increase is charges for services. This increase is mainly due to the contin- ued growth of housing of prisoners in the new detention facility. The growth this year amounted to over $1.75 million. Primary government reve- nues collected by all Fun Types, including Govern- mental Funds previously listed as well as Proprietary Funs amounted to 157 16,599 which repre- sents an increase of ap- proximately $13.7 million or Taxes 7®d° 9. ®/m over the previous fie- ❑ cal year. The largest Licenses Permits source o revenue this year 6ntergovernrnenti ®� Charges for Services in the Propriety Fun 5% Fines Forfeitures Types was Charges for ❑ invest. borne 17°�° �, �i° Services amounting to ap- 0 Miscellaneous 23% proximately 25 million. The graph to the right illus- trates the proportion ofpri- mary government revenues attributable to the various sources. -11 The following chart presents a summary of General, Special Revenue, Debt Service, Capital Projects and Fiduciary Fund expenditures, excluding the Housing Finance Authority, a dis- crete component unit, for the fiscal years ended September 30, 1996 and 1995, and the per- centage of change in relation to prior year expenditures: Percent of Percentage Percentage Expenditure Function 1996 1995 Increase of Total of Total Dollars in thousands (Decrease) 1996 1995 General Government $24,653 $29,390 (16.12) 23.17 25.91 Public Safety 45,969 41,240 11.47 43.20 36.35 Physical Environment 1,335 1,160 15.09 1.25 1.02 Transportation 4,836 6,168 (21.60) 4.55 5.44 Economic Environment 9,408 9,616 (2.16) 8.84 8.48, Human Services 5,769 5,574 3.50 5.42 4.91 Culture and Recreation 4,333 2,704 60.24 4.07 2.38 Debt service 5,777 6,888 (16.13) 5.43 6.07 Capital Outlay 4,330 10,703 (59.55) 4.07 9.44 Total $106,410 $113,443 (6.20) 100.00 100.00 The largest percent of increase is in culture and recreation. This is attributed to the receipt of Florida Monroe County, Florida Communities Trust grants for the Total Primary Government Expenditures purchase of land to be developed FY 1996 into parks and recreation. The largest dollar increase, over $4 million, is in Public Safety. The 1 o/a E General Government majority of that increase, like the 33% _.----- ___.. ❑ Physical Environment revenue increase, is due to the 118% Public Safety Transportation Sheriff receiving federal High In- N Economic Environment EJ Culture&Recreation tensity Drug Trafficking Area 3% Internal Service Sice (HIDTA) grants from the Depart- ��io .`, 13°�� ® capna oty ment of the Justice and the Office 3b/o ''4% ❑ Human Services 10% 4%3% ❑ Enterprise of National Drug Control Policy. These funds assist the Sheriff and other law enforcement agen- cies in their ongoing efforts on the 'War against drugs". The largest percent of decrease is in capital outlay. The majority of this decrease is due to the completion of the Sheriffs Stock Island offices. A-12 Primary government expenditures for all fund types, including the Governmental Funds previ- ously listed as well as the Proprietary Funds amounted to $138,325,828 which represents a decrease of over $4.7 million or 3.3% from the previous fiscal year. The graph on the previ- ous page illustrates the proportion of expenditures attributable to the various functions. The unreserved, This roller undesignated Monroe County, Florida coaster image fund balance of General Fund Unreserved, Undesignated reflects the the General Fund Fund Balance fluctuations of at September 30, non ad valo- 1996 was $14.1 Dollars(in millions) rem taxes to- million, represent- gether with the in an increase 16 Board Of over the prior year 14 County Com- of approximate missioner's ac- 12 $4.7 million. The tions in graph to the right 10 minimizing mil- reflects the Gen- 8 lage rate in- eral Fund's unre- 6 creases while served, '87 188 189 1W 191 '92 IM 194 '95 '96 at the same undesignated Fiscal Year time respond- fund balance for in to public the past ten fiscal pressures for years. services. ENTERPRISE FUNDS Enterprise Funds are established to finance and account for the acquisition, operation and maintenance of facilities and services which are intended to be entirely or predominantly self- supporting through the collection of charges from users, or for which the periodic determina- tion of revenues earned, expenses incurred, and/or net income is appropriate for capital main- tenance, public policy or other purposes. The County maintains four enterprise funds as follows- MUNICIPAL SERVICE DISTRICT, WASTE - This fund accounts for the sanitary waste dis- posal activities of the County. Operating revenues during the fiscal year increased 6.2%, partly due to an increase in the franchise rates, while operating expenses increased only 4.3%. The Fund reported a net income of $422,701 in fiscal year 1996, compared to a net in- come of$432,150 in 1995. CARD SOUND BRIDGE - This fund accounts for the operations of the County's toll bridge. Operating revenues and expenditures generated during the fiscal year amounted to $881,531 and $634,504 respectively. The slight decrease in operating revenues from the previous year is due to a reduction in toll rates toward the end of fiscal year 1996, A-1 3 MARATHON AIRPORT -This fund accounts for the operations of the Marathon Airport. Oper- ating revenues during the fiscal year increased 3.4%, while operating expenses decreased 10.4%. The County collected Passenger Facility Charges totaling $75,846 in fiscal year 1996 and $25,086 in fiscal year 1995. Due to the new terminal and airport complex, the Marathon Airport experienced expanded services. KEY WEST INTERNATIONAL AIRPORT - This fund accounts for the operations of the Key West International Airport. Operating revenues and expenditures generated during the fiscal year amounted to $2,187,150 and $1,599,148 respectively. Construction on the renovation and additions to the terminal facilities will continue. FIDUCIARY FUNDS The County maintains five agency and four expendable trust funds. Fiduciary Funds are es- tablished to account for assets held by the County in a trustee capacity or as an agent for indi- viduals, private organizations, other government units, or other funds. The total assets of the Fiduciary Funds was $11,260,567 as of September 30, 1996. The four largest of the funds are the Deferred Compensation Plan, Sheriff General Agency, Property Tax, and Clerk Gen- eral Agency. GENERAL FIXED ASSETS The general fixed assets of the County are those fixed assets used in the performance of gen- eral governmental functions and they exclude the fixed assets of Proprietary Funds. As of September 30, 1996, the general fixed assets of the County amounted to $129,836,184. This amount represents the original cost of the assets and bears no relationship to their present value. There was a 5.6% increase from the prior fiscal year. Depreciation of general fixed as- sets is not recognized in the County's accounting system, in accordance with Governmental Accounting Practices. DEBT ADMINISTRATION The County's financial management team has consistently demonstrated its ability to respon- sibly manage the fiscal affairs of the government. The nationally recognized ratings on County bonds have historically been Aaa and AAA from Moody's Investors Service and Stan- dard & Poor's Corporation, respectively. CASH MANAGEMENT As part of the competitive bid process in selecting a main depository bank account, the Clerk of the Court issued a request for proposal on banking services. The resulting banking struc- ture has improved efforts to maximize investment earnings by utilizing a pooled cash strategy. The Finance Department monitors the cash flow needs of the Board of County Commissioners on a weekly basis in accordance with the written investment policy. All operating funds in ex- cess of weekly cash flow needs are deposited with the Local Government Surplus Funds Trust A-14 Fund under the management of the Florida State Board of Administration. This investment opportunity provides the County with extremely liquid funds is are retrievable from invest- ment within twenty-four hours. The average daily balance invested with the State Board over the fiscal year was approximately $59.6 million. Our average participant rate of return on these funds was 5.43%. In addition, the Board of County Commissioners, through its investment advisors, has struc- tured an investment portfolio of securities which had an average duration of approximately 2.37 years. Various security instruments were utilized. They included U.S. Treasury Obliga- tions, Federal Agencies and on Markets. The portfolio's average rate of return for the fis- cal year was 5.89%. And the average daily balance invested in this portfolio was approximately $33.5 million. For comparative purposes the average yields on a 3-month treasury bill was 5.20%, a 1-year T-bill was 5.50% and a 2-year Treasury note was 5.77%. The graphic representation below is for comparative purposes only. During the fiscal year the primary government's and proprie- tary fund's investment earnings amounted to $6,943,087 which represents an increase of ap- proximately $1 million or 16%. Monroe County, Florida Portfolio Performance IFY 1996 Average Yields 8% 7% 6% 5% - 4% 3% Investment Option E Portfolio 0 SBA Pool 113 Mo. T-Bill E]1 Yr. T-Bill fff 2 Yr. T-Note RISK MANAGEMENT The County's assets are protected through the risk management program developed and managed by the Risk Management Section of the Human Resources Department. They A-1 5 administer insurance activities relating to fleet auto liability, general liability, and public official liability. The Risk Management Section, through its coordinated and continuous efforts in monitoring potential risk exposures and implementing safety control programs, coupled with effective claims administration, is striving to meet the goal of minimizing injury claims which re- sult in economic repercussions to the County. Additionally, the County, managed by the Employee Benefit Section, maintains a Worker's Compensation and Group Insurance Internal Service Funds. Under these programs, all County employees, as well as the employees of the Constitutional Officers, are provided a comprehensive health care plan and term life insurance coverage as well as worker's com- pensation program. Funding for these programs is generated by charges to the operating de- partments based on management's annual estimates of claim loss and operating costs. BUDGETARY CONTROL Budgets for the Property Appraiser and the Tax Collector are approved by the Florida Depart- ment of Revenue and are adopted as part of the General Fund by the Board of County Com- missioners. The Sheriff, Supervisor of Elections, and Clerk of the Circuit Court prepare budgets for their General Funds which are submitted to and approved by the Board. Formal budgetary integration is employed as a management control device during the year for all fund types except as noted in the Notes to the General Purpose Financial Statements. Monroe County follows the laws of Florida regarding the control, adoption, and amendment of the budget during each fiscal year; in addition, the County Commission increases the level of budgetary control because they approve all cost center, budgetary changes by resolution. As an additional control, the County employs an encumbrance system which reduces avail- able appropriations in governmental funds upon the issuance of purchase orders, contracts, or other forms or legal commitments. Encumbrances at year end do not constitute expenditures or liabilities. They are accounted for as a reservation of fund balance in the year the commit- ment is made. While appropriations lapse at the end of the fiscal year, the succeeding year's budget resolution provides for the reappropriation of year-end encumbrances. INDEPENDENT AUDIT Chapter 11.45 of the Florida Statutes requires an independent certified public accountant's fi- nancial audit of counties in the State. This requirement has been met for the fiscal year end- ing on September 36, 1996 and the opinion of the auditors has been included in this report. In addition to meeting the requirements set forth in State Statutes, the audit also was designed to meet the requirements of the Federal Single Audit Act of 1984 and related OMB Circular A-128. The auditor's report on the general purpose financial statements and combining and individual fund statements and schedules is included in the financial section of this report. The auditor's reports related specifically to the single audit are included in the Single Audit Section. A-16 CERTIFICATE OF ACHIEVEMENT The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to Monroe County for its Comprehensive Annual Financial Report for the fiscal year ended September 30, 1995. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local government financial reports. In order to be awarded a Certificate of Achievement, a government must publish an easily readable and efficiently organized Comprehensive Annual Financial Report, whose contents conform to program standards. Such Comprehensive Annual Financial Report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. Monroe County has re- ceived a Certificate of Achievement fort last eight consecutive years. We believe our cur- rent report continues to conform to the Certificate of Achievement program requirements, and we are submitting it to the GFOA. ACKNOWLEDGMENT This report results from the mutual cooperation and dedication of the entire Finance Depart- ment for their invaluable assistance under the direction of the Clerk of the Circuit Court of Monroe County as Auditor and Chief Financial Officer to the Board of County Commissioners. Although the Finance Department is responsible fort preparation of this report, the County's independent auditors, Kemp and Green, PA, have contributed tot report. Our sincerest ap- preciation is extended to them for all they have accomplished. We also wish to express our thanks to the Monroe County Constitutional Officers, Sheriff Rich- ard Roth, Tax Collector Harry Knight, Property Appraiser in Higgs and Supervisor of Elec- tions Harry Sawyer. Particular recognition is due the County Administrator, James Roberts, for his contribution of the major initiative section ofthis transmittal letter and the Supervisor of Elections for contributing the departmental focus. We would also like to express our apprecia- tion to all County employees who have made contributions to this report. Our thanks also go to the component units, Monroe County Comprehensive Plan Land Authority and the Monroe County Housing Finance Authority, as well as to the Monroe County Housing Finance Authority's independent auditor, Peter Rosasco, CPA, for his efforts in pro- viding information. In closing, the preparers of this report would especially like to thank the County Commission- ers for their interest and support throughout the year in matters pertaining to the financial op- erations of the County. We thank you and the citizens of Monroe County for the vital role you have played in enabling Monroe County to achieve and maintain a high degree of fiscal A-1 7 responsibility. Thanks to Mayor Keith Douglass, Commissioner Shirley Freeman, Commis- sioner Wilhelmina Harvey, Commissioner Jack London, and Commissioner Mary Kay Reich. We believe that this report reflects the strong financial health of Monroe County and we submit it to you with pride. Sincerely, 64" Danny(. Kol age Sandra Carlile Clerk of the Circuit Court Finance Director and Chief Financial Officer A-18 ... . ...... Certim s cate of Achievement for Excellence in Fionanciai Reporting Presented to Monroe ., For its Comprehensive Annual Financial Depart for the Fiscal Year Ended September. 30, 1995 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United states and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting., ice t1�gC UN MD s tiu srarEsANO v , Cara a�CORPORATMN ....Preside t . LL cercasa Executive Director A-1 9 C oz-d II — Q W } WrS wU ' OW cU , Z= o� 0 O W2 Z WCl) O a o a U Q n. } ` Z ryl U m W' > .. p OU F-Q W UQ 0 UQ ZQ F-Qa U >. � a) Q O Z C Z � Q a a) S Nam- a 'p O U U X '.a I'.Q S ) W Q C (� J Q W ',. W �- IZ_ � N a > o� m.° � 2 o E cr QU YQ L. Z IKm Q `oa> I Qoo � 2p Zo J aK�aJm �o ac W Ua W`o o LJ E E mm - 2i w Co CL Oo Um 2-co 0w m m 3 Q o 0 U CD Q m - Y o" cow �U Z a Z - (D O W m O m n. S c c (Q N W o . �o OC96Z W N °-p 'aYN O N�> U oQ W o m a0� OU @ U �Q- ZC) "YmN W 2 > UU OU 0 N� 0 _.. wQ m .Y c K 2 o� a hU Uo _ U >� co LU U Z Z W O U Q U O m c -- U) ----- 0_ a c W W ' O 2 m aU ui Q U `UOEp aQ o Q ED op CO a o p a a o 0 a W O NyZU U) co OUa) U o m O ` e a 2 � Q p Q Q Ea m w O z 0 W a Z Q U Q Zo0 U O w pe E I.. �d C9� Qo p Q Y (D wQ - --� - --� -- fl� X m Y ins wD i~ E n Q __. z Z_ c Oa m U o ns m Z W o W >,U co.E D O � m < °� O� Jc W Iaa a Uao� Z a m W E UpU oa w D-Q U F O u o w Qw O N Woo z U W E a c� E S o _ W >d W OY o w o W Q � }� QU , ZQ U U Q rr m E O a W o m O N w m w 'S U � Z `oo li Ua) c II,UQc W `� W o E mo I(- .mU Zp E Z c m (.9Q m S O S � ac) O m U Q `p l K E w W w m c = L. R L C _� Q -� U KEMP & GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. 0. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. 0. KEMP, C.P.A. (3,05) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT Board of County Commissioners Monroe County, Florida We have audited the accompanying general purpose financial statements of Monroe County, Florida (the "County") as of and for the year ended September 30, 1996 as listed in the table of contents. These general purpose financial statements are the responsibility of the County's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards, Government Auditiha Standards, issued by I the Comptroller General of the United States, and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the County as of September 30, 1996, and the results of its operations and the cash flows of its proprietary fund types for the year then ended in conformity with generally accepted accounting principles. Our audit was made for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining and individual fund and account group financial statements and schedules listed in the foregoing table of contents, which are also the responsibility of the management of the County, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the B-1 County. Such additional information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly stated in all material respects when considered in relation to the general purpose financial statements taken as a whole. The statistical data referred to in the table of contents is presented for the purposes of additional analysis and is not a required part of the general purpose financial statements of Monroe County. Such additional information has not been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, accordingly, we express no opinion on it. In accordance with. Government Auditing Standards, we have also issued a report dated February 7, 1997 on our consideration of the System's internal control structure and a report dated February 7, 1997 on its compliance with laws and regulations. Kemp & Green, P.A. Certified Public Accountants February 7, 1997 B-2 .............. it GENERALFUND The General Fund is the general operating fund of the County. It is used to account for all financial resources except for those required to be accounted for in another fund. The General Fund has a greater number and variety of revenue sources than any other fund and its resources finance a wider range of activities. The resources of the General Fund are ordinarily largely expended and replenished on an annual basis, SPECIAL REVENUE FUNDS The Special Revenue Funds are used to account for the proceeds of specific revenue sources that are restricted by law or administrative action for specific purposes. DEBT SERVICE FUNDS The Debt Service Funds are used to account for the payment of principal, interest and expenditures on long-term debt other than debt payable from the operations of Enterprise Funds. CAPITAL PROJECTS FUNDS The Capital Projects Funds are used to account for financial resources segregated for the acquisition or construction of major capital facilities other than those financed by enterprise operations. ENTERPRISE FUNDS The Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises where the intent is that the costs (expenses, including depre- ciation) of providing goods or services to the general public on a continuing basis be financed primarily through user charges or where periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. INTERNAL..$E CEFUNDS The Internal Service Funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the County, or to other governments, on a cost-reimbursement basis. FIDUCIARY FUNDS The Trust and Agency Funds are used to account for the assets held by the County as trustee or agent for individuals, private organizations, and other governments. GENERAL FIXED ASSETS The General Fixed Assets Account Group is used to account for those assets used in the per- formance of general governmental functions and excludes the fixed assets of Proprietary Funds. GENERAL LONG-TERM DEBT The General Long-Term Debt Account Group is used to account for the County's liability for special revenue bonds and other general long-term obligations,which are not obligations of the Enterprise Funds. d MONROE COUNTY, FLORIDA COMBINED BALANCE SHEET ALL FUND TYPES, ACCOUNT GROUPS AND DISCRETELY PRESENTED COMPONENT UNIT SEPTEMBER 30, 1996 PROPRIETARY GOVERNMENTAL FUND TYPES FUND TYPES Special Debt Capital General Revenue Service Projects Enterprise ASSETS AND OTHER DEBITS Assets: Cash and Cash Equivalents $ 9,533,151 $ 51,885,690 $ 6,005,403 $ 10,429,434 Cash with Fiscal Agent 7,871 Investments at Cost or Amortized Cost 8,868,997 15,280,221 4,624,417 5,890,512 Accounts Receivable: Delinquent Waste Collection Fees 861,439 Allowance for Uncollectible Waste Collection Fees (794,640) Other 376,831 1,772,135 510,494 Allowance for Other Uncollectible (197,081) (1,336,526) (55,053) Mortgage Note Receivable 1,717,299 Allowance for Mortgage Receivable (387,274) Inventory 18,364 Inventory of Land for Resale 6,731,671 Prepaid Expenses 26,742 Due from Other Funds 44,457 1,487,788 33,267 235,070 Due from Other Governmental Units 3,931,066 4,127,671 1,007,221 457,963 Interest Receivable 26,537 204,096 16,558 63,544 Restricted Assets: Cash and Cash Equivalents 6,263,990 5,632,390 Investments at Cost or Amortized Cost 2,913,667 Property, (Net, Where Applicable of Accumulated Depreciation) 21,151,668 Deferred Charges (Net) 251,834 Other Debits: Amount Available for Debt Service Amount to be Provided for Retirement of General Long-Term Debt Total Assets and Other Debits $ 22629 64 81 482,771 $ 9,177,657 $ 11,686,866 $ 44,642,526 C-1 TOTAL TOTAL PROPRIETARY FIDUCIARY PRIMARY COMPONENT REPORTING FUND TYPES FUND TYPES ACCOUNT GROUPS GOVERNMENT UNIT ENTITY --Gen—er—a-F--Zsnare! --Wo—using Internal Trust Fixed Long-Term Membrandurn Finance Memorandum Service &Agency Assets Debt Only --Authorit.y Only____ 3,684,609 5,783,424 $ 87,321,711 $ 27,455 87,349,166 -- -- 7,871 -- 71871 1,138,532 3,157,730 38,960,409 38,960,409 -- -- 861,439 861,439 -- -- (794,640) -- (794,640) 455,685 78,229 3,193,374 100,000 3,293,374 -- -- (1,588,660) -- (1,588,660) 11717,299 1,717,299 (387,274) (387,274) 18,364 18,364 6,731,671 6,731,671 -- -- 26,742 26,742 231,801 2,171,545 4,203,928 -- 4,203,928 226,411 69,639 9,819,971 221,193 10,041,164 12,282 -- 323,017 -- 323,017 -- 11,896,380 11,896,380 -- 2,913,667 -- 2,913,667 2,052,937 129,836,184 153,040,789 922,021 153,962,810 -- -- -- 251,834 -- 251,834 8,284,086 8,284,086 -- 8,284,086 -- — -- 32,675,033 32,675,033 922,021 33,597,054 7,802,257 $ 11,260,567 129,336,184 $ 40,95%119 359,477,011 2,1992,V90 361,669,701 The notes to the financial statements are an integral part of these statements. C-2 (Continued) MONROE COUNTY, FLORIDA COMBINED BALANCE SHEET ALL FUND TYPES, ACCOUNT GROUPS AND DISCRETELY PRESENTED COMPONENT UNIT SEPTEMBER 30, 1996 PROPRIETARY GOVERNMENTAL FUND TYPES FUND TYPES Special Debt Capital General Revenue Service Projects Enterprise LIABILITIES, FUND EQUITY AND OTHER CREDITS Liabilities: Accounts Payable $ 1,600,489 $ 2,177,022 $ -- $ 1,211,403 $ 1,809,570 Tax Anticipation Note -- 130,000 -- -- -- Accrued Wages and Benefits Pyble 1,868,086 511,996 -- 8,332 115,902 Accrued Comp.Absences Pyble 209,056 178,741 -- 4,815 49,183 Due to Others -- 20 __ -- -- Claims and Judgements Payable -- -- -- -- 244,301 Due to Other Funds 1,454,169 2,420,079 -- 282,747 38,611 Due to Other Governmental Units 3,079,354 382,219 -- -- 2,977 Matured Bonds Payable -- -- -- -- 5,000 Matured Premium Payable -- -- -- -- 2,871 Deposits in Escrow 6,563 9,531 -- 600 70,575 Deferred Revenues 191;670 9,141,276 -- -- 323,546 Capital Leases Payable -- -- -- -- 146,448 Payable from Restricted Assets: Accounts Payable -- -- 1,656 -- -- Accrued Interest Payable -- -- 891,915 -- 278,081 Revenue Bonds Payable-Current -- -- -- -- 335,000 Landfill Closure/Post Closure Costs -- -- -- -- 442,772 Other Current Liabilities 2,905 295 -- -- -- Long-Term Debt -- -- -- -- 10,259,783 Total Liabilities 8,412,292 14,951,179 893,571 1,507,897 14,124,620 Fund Equity and Other Credits: Investment in General Fixed Assets -- -- -- -- -- Contributed Capital -- -- -- -- 11,559,033 Retained Earnings: Reserved for Rev. Bond Retirement -- -- -- -- 1,521,104 Unreserved -- -- -- -- 17,437,769 Fund Balances: Reserved for Encumbrances 105,411 50,417 -- 162,636 -- Reserved for Trust Fund Purposes -- -- -- -- Reserved for Land Acquisition -- 3,765,091 -- -- -- Reserved for Inventory -- 6,731,671 -- -- -- Reserved for Mortgage Loans -- 178,457 -- -- -- Reserved for Debt Service -- -- 8,284,086 -- -- Reserved for Performance Bond -- -- -- -- -- Unreserved, Designated for Beaches -- 348,931 -- -- Unreserved, Undesignated 14,111,361 55,457,025 -- 10,016,333 -- Total Fund Equity and Other Credits 14,216,772 66,531,592 8,284,086 10,178,969 30,517,906 Total Liabilities, Fund Equity and Other Credits $ 22,629,064 $ 81,482,771 $ 9,177,657 $ 11,686,866 $ 44,642,526 C-3 TOTAL TOTAL PROPRIETARY FIDUCIARY PRIMARY COMPONENT REPORTING FUND TYPES FUND TYPES using ACCOUNT GROUPS GOVERNMENT UNIT ENTITY V- -Ho ---General Genera Internal Trust Fixed Long-Term Memorandum Finance Memorandum Service &Agency Assets Debt Only Authority Only $ 231,491 7,029,975 $ 29,252 $ 7,059,227 130,000 130,000 55,932 2,560,248 2,560,248 3,306 445,101 445,101 4,478,587 4,478,607 4,478,607 3,739,176 3,983,477 3,983,477 8,322 4,203,928 4,203,928 26,064 6,209,850 9,700,464 9,700,464 5,000 5,000 2,871 2,871 87,269 87,269 9,656,492 9,656,492 146,448 146,448 1,656 1,656 1,169,996 1,169,996 335,000 335,000 442,772 442,772 2,533 5,733 5,733 65,893 40,959,119 51,284,795 922,021 52,206,816 4,132,717 10,688,437 - 40,959,119 95,669,832 951,273 96,621,105 129,836,184 129,836,184 922,021 130,758,205 2,305,736 13,864,769 13,864,769 1,521,104 1,521,104 1,363,804 18,801,573 18,801,573 318,464 318,464 572,130 572,130 572,130 3,765,091 3,765,091 6,731,671 6,731,671 178,457 178,457 8,284,086 8,284,086 100,000 100,000 348,931 348,931 79,584,719 219,396 79,804,115 3,669,540 572,130 129,836,184 263,807,179 1,241,417 265,048,596 $ 7,802,257 $ 11,260,567 $ 129,836,184 $ 40,959,119 $359,477,0111 $ 2,192,690 $ 361,669,701 The notes to the financial statements are an integral part of these statements. C-4 MONROE COUNTY, FLORIDA COMBINED STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES, EXPENDABLE TRUST FUNDS AND DISCRETELY PRESENTED COMPONENT UNIT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects Revenues: Taxes $ 16,204,967 $ 46,309,142 $ -- $ 11,521,699 Licenses&Permits 441,753 2,040,015 -- -- Intergovernmental 10,340,962 15,208,269 907,250 -- Charges for Services 4,206,966 5,287,967 -- 191,099 Fines& Forfeitures 204,347 2,306,137 -- -- Investment Income 1,013,381 3,633,545 598,059 345,906 Miscellaneous 372,715 2,085,517 -- 9,213 Total Revenues 32,785,091 76,870,592 1,505,309 12,067,917 Expenditures: Current: General Government 20,020,559 4,632,303 -- -- Public Safety 27,988,315 17,512,706 -- -- Physical Environment 228,308 1,106,680 -- -- Transportation 63,027 4,773,316 -- -- Economic Environment 444,904 8,963,405 -- -- Human Services 4,146,553 1,622,549 -- -- Culture and Recreation 1,759,338 2,573,492 -- -- Debt Service 88,564 2,227 5,686,436 -- Capital Outlay -- -- -- 4,329,369 Total Expenditures 54,739,568 41,186,678 5,686,436 4,329,369 Excess of Revenues Over/ (Under) Expenditures (21,954,477) 35,683,914 (4,181,127) 7,738,548 Other Financing Sources/(Uses): Proceeds of Long-Term Notes Transfers from Other Funds 28,258,008 1,918,124 4,881,740 356,093 Transfers to Other Funds (1,489,225) (26,862,936) -- (7,013,542) Total Other Financing Sources/(Uses) 26,768,783 (24,944,812) 4,881,740 (6,657,449) Excess of Revenues and Other Sources Over/(Under) Expenditures&Other Uses 4,814,306 10,739,102 700,613 1,081,099 Fund Balance, October 1, 1995 9,402,466 55,792,490 7,583,473 9,097,870 Fund Balance, September 30, 1996 $ 14 216,772 $ 66,531,592 $ 8,284,086 $ 10,178,969 C-5 TOTAL TOTAL FIDUCIARY PRIMARY COMPONENT REPORTING FUND TYPES GOVERNMENT UNIT ENTITY Housing Expendable Memorandum Finance Memorandum Trust Only Authority Only $ 74,035,808 $ 74,035,808 2,481,768 2,481,768 -- 26,456,481 26,456,481 39,580 9,725,612 9,725,612 296,691 2,807,175 -- 2,807,175 21,530 5,612,421 2,519 5,614,940 145,656 2,613,101 391,894 3,004,995 503,457 123,732,366 394,413 124,126,779 -- 24;652,862 75,017 24,727,879 467,935 45,968,956 45,968,956 -- 1,334,988 1,334,988 4,836,343 4,836,343 9,408,309 9,408,309 5,769,102 5,769,102 4,332,830 4,332,830 5,777,227 -- 5,777,227 4,329,369 922,021 5,251,390 .............- 467,935 106,409,986 997,038 107,407,024 35,522 17,322,380 (602,625) 16,719,755 -- 922,021 922,021 35,413,965 100,000 35,513,965 (35,365,703) (100,000) (35,465,703) -- 48,262 922,021 970,283 35,522 17,370,642 319,396 17,690,038 536,608 82,412,907 -- 82,412,907 572,130 99,78 3,549 $ 319,396 $ 100,102,Ek4q_ The notes to the financial statements are an integral part of these statements. C-6 MONROE COUNTY, FLORIDA COMBINED STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES-BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 GENERAL FUND Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 16,269,363 $ 16,204,967 $ (64,396) Licenses& Permits 220,000 441,753 221,753 Intergovernmental 9,319,198 10,340,962 1,021,764 Charges for Services 3,755,152 4,208,421 453,269 Fines&Forfeitures 25,110 204,347 179,237 Investment Income 376,000 1,013,381 637,381 Miscellaneous 195,394 372,715 177,321 Total Revenues 30,160,217 32,786,546 2,626,329 Expenditures: Current: General Government 21,593,656 19,969,028 1,624,628 Public Safety 28,649,687 27,988,315 661,372 Physical Environment 289,804 228,308 61,496 Transportation 72,890 63,027 9,863 Economic Environment 521,595 444,904 76,691 Human Services 4,731,704 4,146,553 585,151 Culture and Recreation 1,838,410 1,759,338 79,072 Debt Service 34,328 88,564 (54,236) Capital Outlay -- -- Total Expenditures 57,732,074 54,688,037 3,044,037 Excess of Revenues Over/(Under) Expenditures (27,571,857) (21,901,491) 5,670,366 Other Financing Sources/(Uses): Reserve for Contingencies (20) -- 20 Transfers from Other Funds 29,087,522 28,258,008 (829,514) Transfers to Other Funds (1,776,066) (1,489,225) 286,841 Total Other Financing Sources/(Uses) 27,311,436 26,768,783 (542,653) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses- Budgetary Basis (260,421) 4,867,292 5,127,713 Total Adjustments -- (52,986) (52,986) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-GAAP Basis (260,421) 4,814,306 5,074,727 Fund Balance, October 1, 1995 9,402,466 9,402,466 -- Fund Balance, September 30, 1996 $ 9,142,045 $ _ 14,216772 $ 5,074 727 C-7 SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) 45,935,322 $ 46,309,142 373,820 $ 1,080,000 2,040,015 960,015 -- -- 31,677,459 15,208,269 (16,469,190) 898,250 907,250 9,000 3,128,342 5,287,967 2,159,625 -- -- 1,617,500 1,690,274 72,774 -- -- -- 1,737,976 3,631,965 1,893,989 300,000 598,059 298,059 1,211,174 2,155,517 944,343 -- -- -- 86,387,773 76,323,149 (10,064,624) 1,198,250 1,505,309 307,059 17,863,677 4,628,299 13,235,378 -- -- 26,284,538 16,895,263 9,389,275 1,785,127 1,106,680 678,447 20,974,431 4,773,316 16,201,115 10,641,098 8,963,405 1,677,693 4,616,147 1,622,549 2,993,598 5,914,145 2,573,492 3,340,653 -- -- -- 36,278 36,227 51 6,533,337 5,686,436 846,901 ------------ ... 88,115,441 40,599,231 47,516,210 6,533,337 5,686,436 846,901 (1,727,668) 35,723,918 37,451,586 (5,335,087) (4,181,127) 1,153,960 (1,442,898) -- 1,442,898 (900,000) -- 900,000 2,204,963 1,918,124 (286,839) 4,900,000 4,881,740 (18,260) (27,684,955) (26,862,936) 822,019 — — — (26,922,890) (24,944,812) 1,978,078 4,000,000 4,881,740 881,740 (28,650,558) 10,779,106 39,429,664 (1,335,087) 700,613 2,035,700 5,686,869 (40,004) (5,726,873) -- -- (22,963,689) 10,739,102 33,702,791 (1,335,087) 700,613 2,035,700 55,792,490 55,792,490 -- 7,583,473 7,583,473 -- 32,_U8,801 $ 66,531 592 $ 33,702,791 $ 6,2 8,386 $ 8 2 84,086 $ 2,035,700 The notes to the financial statements are an integral part of these statements. C-8 (Continued) MONROE COUNTY, FLORIDA COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES-BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 CAPITAL PROJECT FUNDS Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 10,000,000 $ 11,521,699 $ 1,521,699 Licenses& Permits -- -- -- Intergovernmental 877,522 -- (877,522) Charges for Services -- 191,099 191,099 Fines&Forfeitures -- -- -- Investment Income 470,000 345,906 (124,094) Miscellaneous -- 9,213 9,213 Total Revenues 11,347,522 12,067,917 720,395 Expenditures: Current: General Government -- -- -- Public Safety -- -- -- Physical Environment -- -- -- Transportation -- -- -- Economic Environment -- -- -- Human Services -- -- -- Culture and Recreation -- -- -- Debt Service -- -- -- Capital Outlay 9,493,765 4,329,369 5,164,396 Total Expenditures 9,493,765 4,329,369 5,164,396 Excess of Revenues Over/(Under) Expenditures 1,853,757 7,738,548 5,884,791 Other Financing Sources/(Uses): Reserve for Contingencies (320,063) -- 320,063 Transfers from Other Funds 570,000 356,093 (213,907) Transfers to Other Funds (7,430,195) (7,013,542) 416,653 Total Other Financing Sources/(Uses) (7,180,258) (6,657,449) 522,809 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-Budgetary Basis (5,326,501) 1,081,099 6,407,600 Total Adjustments -- -- -- Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-GAAP Basis (5,326,501) 1,081,099 6,407,600 Fund Balance, October 1, 1995 9,097,870 9,097,870 -- Fund Balance, September 30, 1996 $ 3,771_1369 $ 10,178,969 $ 6,407,600 C=9 EXPENDABLE TRUST FUNDS TOTAL-MEMORANDUM ONLY Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) 72,204,685 $ 74,035,808 $ 1,831,123 1,300,000 2,481,768 1,181,768 42,772,429 26,456,481 (16,315,948) 35,000 39,580 4,580 6,918,494 9,727,067 2,808,573 230,764 296,691 65,927 1,873,374 2,191,312 317,938 10,500 21,530 11,030 2,894,476 5,610,841 2,716,365 -- -- 1,406,568 2,537,445 1,130,877 276,264 357,801 81,537 129,370,026 123,040,722 (6,329,304) 187,600 -- 187,600 39,644,933 24,597,327 15,047,606 362,472 335,227 27,245 55,296,697 45,218,805 10,077,892 -- -- -- 2,074,931 1,334,988 739,943 21,047,321 4,836,343 16,210,978 -- 11,162,693 9,408,309 1,754,384 27,325 27,325 9,375,176 5,769,102 3,606,074 -- 7,752,555 4,332,830 3,419,725 6,603,943 5,811,227 792,716 -- -- -- 9,493,765 4,329,369 5,164,396 577,397 335,227 242,170 162,452,014 105,638,300 56,813,714 (301,133) 22,574 323,707 (33,081,988) 17,402,422 50,484,410 (61,175) -- 61,175 (2,724,156) -- 2,724,156 -- 36,762,485 35,413,965 (1,348,520) (36,891,216) (35,365,703) 1,525,513 (61,175) 61,175 (2,852,887) 48,262 2,901,149 (362,308) 22,574 384,882 (35,934,875) 17,450,684 53,385,559 12,948 12,948 5,686,869 (80,042) (5,766,911) (362,308) 35,522 397,830 (30,248,006) 17,370,642 47,618,648 536,608 536,608 -- 82,412,907 82,412,907 174,300 $ 572,130 $ 397,830 $ 52,164,901 $ 99,783,549 $ 47,618,648 The notes to the financial statements are an integral part of these statements. C-1 0 MONROE COUNTY, FLORIDA COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL PROPRIETARY FUND TYPES FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1996 Internal Total Enterprise Service Memorandum Funds Funds Only Operating Revenues: Tolls $ 881,383 $ -- $ 881,383 Charges for Services 13,318,813 11,840,860 25,159,673 Franchise Fees 3,252,807 -- 3,252,807 Fines and Forfeitures 941 -- 941 Miscellaneous 397,080 12819,001 2,216,081 Total Operating Revenues 17,851,024 13,659,861 31,510,885 Operating Expenses: Personal Services 3,171,146 1,224,637 4,395,783 Operations 12,285,272 3,625,924 15,911,196 Landfill Closure and Post Closure 292,698 — 292,698 Depreciation and Amortization 1,364,272 310,954 1,675,226 Asserted and Paid Claims -- 8,921,521 8,921,521 Total Operating Expenses 17,113,388 14,083,036 31,196,424 Operating Income (Loss) 737,636 (423,175) 314,461 Non-Operating Revenues(Expenses): Operating Grants 442,682 -- 442,682 Investment Income 1,176,097 154,569 1,330,666 Interest Expense and Fiscal Charges (679,481) -- (679,481) Loss on Disposition of Assets (16,093) (23,844) (39,937) Total Non-Operating Revenues(Expenses) 923,205 130,725 1,053,930 Income (Loss) Before Operating Transfers 1,660,841 (292,450) 1,368,391 Operating Transfers: Transfers from Other Funds 1,729,503 -- 1,729,503 Transfers to Other Funds (1,777,765) -- (1,777,765) Total Operating Transfers (48,262) -- (48,262) Net Income (Loss) 1,612,579 (292,450) 1,320,129 Fund Equity-October 1, 1995 28,211,100 3,805,504 32,016,604 Contributed Capital 694,227 156,486 850,713 Fund Equity-September 30, 1996 $ 30,517,906 $ 3,669,540 $ 34,187,446 The notes to the financial statements are an integral part of these statements. C-11 MONROE COUNTY, FLORIDA COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 INCREASE IN CASH AND CASH EQUIVALENTS Internal Total Enterprise Service Memorandum Funds Funds Only Cash flows from operating activities: Cash received for services $ 17,462,561 12,929,613 $ 30,392,174 Cash payments to suppliers for goods and services (12,615,253) (12,004,579) (24,619,832) Cash payments to employees for services (3,106,122) (1,230,965) (4,337,087) Other operating revenue 398,021 1,819,001 2,217,022 Net cash provided by operating activities 2,139,207 1,513,070 3,652,277 Cash flows from noncapital financing activities: Operating grants received 853,920 -- 853,920 Operating transfers from other funds 2,227,026 2,227,026 Operating transfers to other funds (1,761,057) (1,761,057) Net cash provided by noncapital financing activities 1,319,889 1,319,889 Cash flows from capital and related financing activities: Proceeds from capital grants 686,909 686,909 Acquisition and construction of capital assets (755,369) (55,555) (810,924) Principal paid on capital debt (452,942) (452,942) Interest paid on capital debt (688,458) (688,458) Net cash used by capital and related financing activities (1,209,860) (55,555) (1,265,415) Cash flows from investing activities: Purchase of investment securities (13,992,630) (2,541,688) (16,534,318) Proceeds from sale and maturities of investment securities 17,241,795 3,407,169 20,648,964 Investment Income 1,229,104 175,787 1,404,891 Net cash provided by investing activities 4,478,269 1,041,268 5,519,537 ........... Net increase in cash and cash equivalents 6,727,505 2,498,783 9,226,288 Cash and cash equivalents at beginning of year 9,342,190 1,185,826 10,528,016 Cash and cash equivalents at end of year $ 16,069,695 $ 3,684,609 $ 19,754,304 C-1 2 (Continued) MONROE COUNTY, FLORIDA COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY OPERATING ACTIVITIES Internal Total Enterprise Service Memorandum Funds Funds Only Operating income (loss) $ 737,636 $ (423,175) $ 314,461 Adjustments to reconcile operating loss to net cash provided by operating activities: Depreciation and amortization 1,364,272 310,954 1,675,226 Change in assets and liabilities: Decrease/(Increase)in: Accounts receivable (31,727) (30,190) (61,917) Inventory -- 21,074 21,074 Due from other funds (7,381) 1,324,653 1,317,272 Due from other governmental units 36,065 (205,710) (169,645) (Decrease)/Increase in: Accounts payable 87,710 (75,962) 11,748 Accrued wages and benefits payable 18,955 16,721 35,676 Accrued compensated absences 46,070 (23,049) 23,021 Claims and judgements payable (12,213) 723,683 711,470 Due to other funds (223,615) (149,232) (372,847) Due to other governmental units (837) 23,837 23,000 Deposits in escrow 12,600 -- 12,600 Landfill closure/post closure 111,672 -- 111,672 Other current liabilities -- (534) (534) Total adjustments 1,401,571 1,936,245 3,337,816 Net cash provided by operating activities $ 2,139,207 $ 1,513,070 $ 3,652,277 SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets $ 1,401,428 $ 156,486 $ 1,557,914 Loss on disposition of fixed assets $ 16,093 $ 23,844 $ 39,937 The notes to the financial statements are an integral part of these statements. C-13 MORME—MMY........ELQR—IDA NOTES TO COMBINED FINANCIAL STATEMENT NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies and the presentation of the financial report of Monroe County, Florida have been designed to conform to generally accepted accounting principles as applicable to governmental units, in accordance with the Governmental Accounting Standards Board (GASB) . GASB embodies the official pronouncements previously issued by the National Council on Governmental Accounting (NC GA) . Proprietary funds apply Financial Accounting Standards Boards (FASB) pronouncements and Accounting Principles Board (APB) opinions issued on or before November 30, 1989, unless those pronouncements conflict with or contradict GASB pronouncements, in which case➢ GASB prevails. The following is a summary of the significant accounting policies. RepantiDg—Entity - Monroe County is a Non-Charter County established under the Constitution and the laws of the State of Florida. There are six offices elected County-wide, which are as follows: Board of County Commissioners, composed of five members, Clerk of Circuit Court, Property Appraiser, Sheriff, Supervisor of Elections and Tax Collector. , The Board of County Commissioners is the legislative body of Monroe County and as such budgets and provides funding used by the separate Constitutional Offices with the exception of fees collected by the Clerk of Circuit Court and the Tax Collector. Under the direction of the Clerk of Circuit Court, the Monroe County Finance Department maintains the accounting system for the County's operations, including those of the Supervisor of Elections and the Clerk of Circuit Court, which are included in the General Fund, but excluding those of the Property Appraiser, Sheriff and Tax Collector, each of which maintains its own accounting system. The operations of the County as a whole, however, including all of the Constitutional Offices, have been combined in these financial statements. Services provided by the County and accounted for within these financial statements include police services for unincorporated areas of the County, health and social services, emergency medical services, cultural and recreational programs, solid waste services and other governmental services. Blended—Campp—nent-Unit - The Monroe County, Florida Comprehensive Plan Land Authority (MCLA) is a component unit whose governing board is composed entirely of the Monroe County Board of County Commissioners serving ex C-14 MONROE COUNTY FLORID A NOESTO COM3INED FINANCIAL STATEMENTS aEUME131-199-6 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) officio. The unit was created by Monroe County, Florida Ordinance 031-1986 pursuant to Florida Statutes 380 and is considered legally separate. As MCLA's financial and operational policies may be significantly influenced by the Monroe County Board of County Commissioners, MCLA is considered part of the primary government and is presented as a blended component unit. Complete financial statements for MC LA can be obtained from MCLA's administrative office at 3706 N. Roosevelt Boulevard, Key West. DiscretelyPIrnted ComponentIni - The Monroe County Housing Finance Authority (MCHFA) was created by Monroe County, Florida Ordinance 1019-1979 pursuant to Florida Statutes 159 for the purpose of stimulating the construction of residential housing for low and moderate income families through the use of public housing. MCHFA is a component unit whose governing board is appointed by the Board of County Commissioners. The County is able to impose its will on MCHFA because of its ability to remove appointed members without cause from the MCHFA®s board. To emphasize its separate legal status, MCHFA is discretely presented in the combined financial statements. MCHFA maintains its own financial records. Complete financial statements for MCHFA can be -obtained from MCHFA's administrative office at 1400 Kennedy Drive, Key West. Basis of Ireap_ntatiomn - The accounts of the County are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. Fund structures, where applicable, have been designed to comply with all requirements of the bond resolutions and regulatory provisions or administrative action. The operations of each fund are accounted for with a set of separate self-balancing accounts comprised of its assets, liabilities, equities, revenues and expenditures, or expenses, as appropriate. The various funds are grouped by type in the financial statements. The following fund types and account groups are used by the County: Governmental Funds: General Fund - The General Fund is the general operating fund of the County. All general tax revenues and other receipts that are not required either legally or by generally accepted accounting principles to be accounted for in other funds are accounted for in the General Fund. C-15 MQNRQE—COUNTY. FLORIDA NOTES TQ-CQKB-l-NED-FINANCIAL-ST-AT-EM= SEETEMBER 31--129L NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) General operating ' funds of the Property Appraiser, Sheriff, and Tax Collector represent subfunds of the County's General Fund that are held and accounted for individually, but presented herein with the balance of the Board of County Commissioner's operating funds. SDecial Revenue Funds - Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than those associated with expendable trusts or major capital projects) requiring separate accounting because of legal or regulatory provisions or administrative action. Debt Service Funds - Debt Service Funds are used to account for the payment of principal , interest, and other expenditures related to long-term debt, other than bonds and loans payable from the operations of Proprietary Funds. Capital Project Funds - Capital Project Funds are used to account for financial resources segregated for the acquisition or construction of major capital facilities other than those financed by proprietary operations. Proprietary Funds: Enterprise Funds . Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises, where the stated intent is that the cost (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed primarily through user charges or where periodic determination of revenues earned, expenses incurred, and/or net income is deemed appropriate for capital maintenance, public policy, management control , accountability or other purposes. Internal -5yi Funds Serv ice - Internal Service Funds are used to account for the financing of goods or services provided by one department to other departments of the County or to other governmental units on a cost reimbursement basis. C-16 i MONROE COUNTY FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1996 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTIN (Continued)G POLICIES (Co ue ) Fiduciary Funds: Expendable Trust Funds - Expendable Trust Funds are generally used in instances where legally mandated or where a formal legal trustee relationship exists. Both principal and income may be expended in the course of their designated operations. Agency Funds - Agency Funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. Agency Funds are merely clearing accounts for assets held by a government as an agent for individuals, private organizations, other governments, or other funds. Account Groups: General Fixed Assets Account Group - This account is established to account for all fixed assets of the County, other than those accounted for in the Enterprise and Internal Service Funds. General Long-Term Debt Account Group - This account group is established to account for the long-term debt of the County financed from Governmental Funds. Basis of Accounting The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All Governmental funds and Expendable Trust Funds are accounted for using a current financial resources @ measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i .e. , revenues and other p financing sources) and decreases (i .e. , expenditures and other financing uses) in net current assets. All Proprietary Funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and all liabilities associated with the operation of these funds are included on the C-17 MO_ME-LQUETY—FID RIM NQTES TO COMBINE FI ANC L STATEMENTS 5ERIEKRER 30. 1996 NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) balance sheet. Fund equity (i .e. , net total assets) is segregated into contributed capital and retained earnings components. Proprietary fund-type operating statements present increases (e.g. , revenue) and decreases (e.g. , expenses) in net total assets. Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made regardless of the measurement focus applied. The modified accrual basis of accounting is followed in the Governmental Funds, Agency Funds, and Expendable Trust Funds. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become susceptible to accrual - that is, when they become both measurable and available to finance expenditures, of the current period. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Primary revenues, which include taxes, intergovernmental revenues, charges for services, rents and interest are treated as susceptible to accrual under the modified accrual basis. Receivables related to these revenues are not recognized unless they are collectible within 60 days after the fiscal year end. Expenditures and transfers out are recorded when the related fund liability is incurred. Exceptions to this general rule include: (1) accumulated sick pay, vacation pay, and compensatory time, which are not recorded as expenditures; (2) prepaid items, which are reported only on the Balance Sheet and do not affect expenditures; and (3) principal and interest on long-term debt, which are recognized when due. Budgets for Governmental Funds are also prepared on the modified accrual basis, with certain exceptions described under budgets and budgetary data. In applying the susceptibility-to-accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual dual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any amounts will be paid to the County; therefore, revenues are recognized based on the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially C-18 MONROE COUNTY FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1996 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) irrevocable; i .e revocable only for failure to comply with prescribed compliance requirements, such as equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the availability criterion. Licenses and permits, charges for services, and miscellaneous revenues (except investment earnings) are recorded, as revenues when received in cash, because they are generally not measurable until actually received. Investment earnings and most fines and forfeitures are recorded as earned since they are measurable and available. Proprietary Funds use the accrual basis of accounting. Revenues are recognized in the period in which they are earned and expenses are recognized in the period incurred. Budgets and Budgetary Data - The following are the statutory procedures followed by the Board of County Commissioners in establishing the budget for Monroe County. 1) On or before May 1 of each year the Sheriff, the Clerk of the Circuit Court, the Tax Collector, and the Supervisor of Elections shall each submit to the Board of County Commissioners a tentative budget for their respective offices for the ensuing fiscal year. 2) Within fifteen days after certification of the ad valorem tax roll by the Property Appraiser, the County Budget Officer submits to the Board a proposed budget for the fiscal year commencing the following October 1. The budget includes proposed expenditures and the means of financing them. 3) By Board resolution, a tentative budget is submitted to the public. Public hearings are held to obtain taxpayer comments. 4) Fifteen days after adoption of the tentative budget, a final budget is submitted for review and adoption at a final public hearing. 5) Prior to, or on September 30, the County's budget is legally enacted through passage of a resolution. Accordingly, all fund types have an adopted budget as required by Florida Statutes 129.03. All funds have legally adopted budgets except as described in a following note. C-19 NOIES—M—COMBINE D-f LRA-AUAL-STATE KEN-T3 SEPTEMBER-30 --1996 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) 6) During the year® the Office of Management and Budget acts on intradepartmental budget changes that do not alter the total revenue or expenditures budgeted to a cost center. A cost center represents a particular area of County operations or a department. All other budget changes (whether they are transfers between cost centers or alterations of total revenues and expenditures in a fund) are approved by the Board. Supplemental appropriations were necessary and the budgetary data presented herein was amended by the Board during the year in a legally permissible manner. 7) Florida Statute 129, Section 7, as amended in 1978, provides that only expenditures in excess of total fund budgets are unlawful . However, because the Board acts on all budget changes between cost centers, this becomes the level of control . 8) Budgeted to Actual Expenditure reports are employed as a management control device during the year for all fund types. 9) Budgets for all funds, with the exception of the Property Appraiser's General Fund, are adopted on a basis consistent with generally accepted accounting principles (GAAP) for that fund type, except for revenues and expenditures relative to tax anticipation notes and land purchased for resale for governmental funds and revenues and expenditures relative to debt and capital outlay for proprietary funds. The Property Appraiser's General Fund is budgeted on the cash basis® Budgetary versus GAAP differences are described in a following note. 10) All appropriations lapse at year end. Inventory - Inventory in the Comprehensive Plan Land Authority (Special Revenue) consists of land purchased for resale and is valued at cost. The cost is recorded as an expenditure when items are purchased for budgetary purposes. For GAAP purposes, the land cost is recorded as an asset. Cost records are maintained which specifically identify the unit of inventory and related cost. The purchase method of accounting is used; accordingly, reported inventories are equally offset by a fund balance reserve which indicates that they do not constitute "available spendable resources. " Inventory in the General Fund consists of certain supplies which are stated at cost using the moving average cost method. The inventory is determined by a 11"-20 MONROE COUNTY. FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30. 1996 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) monthly physical count. No reserve has been established within the General Fund balance as the consumption method is used to account for this inventory. Investments - Investments, with the exception of those held by deferred compensation plans, are stated at cost, which approximates market. Investments held by the deferred compensation plans are stated at market value. The Monroe County Board of County Commissioners pools cash and investments of the County, excluding those funds held and accounted for by the separate Constitutional Officers and those requiring or benefiting by separate investment. This gives the County the ability to maximize its yield on the short-term investment of cash, increasing its income accordingly. Interest earned on pooled investments is allocated to the participating funds based on their average daily balance. Individual fund deficits are ignored in the allocation of interest. General Fixed Assets - General Fixed Assets are recorded as expenditures in the General Fund, Special Revenue Funds, Capital Project Funds and other Governmental Fund types at the time of purchase and are capitalized at cost in the General Fixed Assets Account Group. Fixed assets consisting of certain improvements including roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting systems have not been capitalized. Gifts or contributions are recorded in General Fixed Assets at estimated fair market value at the time received. There is no depreciation expense recorded on General Fixed Assets. Enterprise and Internal Service Fund Fixed Assets Additions to Enterprise and Internal Service Fund Fixed Assets are stated at cost. Depreciation has been provided using the straight-line method. The estimated useful lives of the various classes of depreciable fixed assets are as follows: C-21 MWNRQE_CQ!UN1t_ELQR1D_A NOTES TO COMB INED-f MANC JAL ST TEMENU S PT EER 3 . 196 NOTE-1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Life - Ye Buildings and Other Improvements 7- 0 Machinery and Equipment -10 Improvements other than Buildings 50 Depreciation of Contributed Assets - Depreciation recognized on assets acquired or constructed through grants externally restricted for capital acquisitions is recorded as an operating expense in the related proprietary . funds. Capital Lease li aioh Capital lease obligations for non-Enterprise Funds are accounted for in the General Long-Term Debt Account Group. The capitalized lease obligations are stated at the original ,fair market value of leased assets capitalized, less payments since- the inception of the lease discounted at the implicit rate of interest in the lease. Also, in the year an , asst is acquired by capital lease, the expenditure for the asset and the offsetting amount of the financing source are reflected in, the Statement df` Revenues, Expenditures, and Changes in Fund Balances. Assets acquired under capital leases in non-Enterprise Funds are accounted for in the General Fixed Asset Account Group. Capital lease obligations of Enterprise Funds and the cost of assets so acquired are reflected in the accounts of those funds. Unam rtiz d Ex ehse - Unamortized debt expense of the Enterprise Funds is amortized by using the straight-line method over the life of the debt. Encumbrances Encumbrance accounting, under which purchase orders are recorded to reserve that portion of the applicable appropriation, is employed in the Governmental and Expendable Trust Fund types. Encumbrances are not the equivalent of expenditures; therefore, the encumbrances are reported as reservations of fund balances at year end and reappropriated the following year. Pro ertTaxes - Property taxes, based on assessed values at January 1, are levied and become due and payable on November 1st of each year. A four percent discount is allowed if the taxes are paid in November, with the C-22 MONROE COUNTY. FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30. 1996 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) discount declining by one percent each month thereafter. Taxes become delinquent on April 1st of each year, and tax certificates for the full amount of any unpaid taxes and assessments must be sold not later than June 1st of each year. No accrual for the property tax levy becoming due in November of 1996 is included in the accompanying financial statements, since such taxes are collected to finance expenditures of the subsequent period. Compensated Absences County policy grants employees annual leave and sick leave in varying amounts. Upon termination of employment, employees with six months or more of credited service can receive payment for accumulated annual leave. In general , sick leave payments are granted upon termination of employment to employees with five years or more of credited service. The maximum payment is subject to percentage and maximum hour limitations as determined by each constitutional officer. Accumulated annual leave, sick leave, and related benefits are accrued in Governmental Fund Types to the extent that such amounts would normally be liquidated with expendable available financial resources. The remaining liability is reflected in the General Long-Term Debt Account Group. The accumulated leave in Proprietary Fund Types is reflected in the Fund's financial statements on the accrual basis. Cash and Cash_ Eauival.ents - For purposes of the statement of cash flows, the Proprietary Fund Types consider all highly liquid investments (including restricted assets) with a maturity of three months or less when purchased to be cash equivalents. Total Columns on Combined Statements - Overview — Total columns on the Combined Statements - Overview (General Purpose Financial Statements) are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations, or cash flows in conformity with generally accepted accounting principles, and such data is not comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. C-23 MONROE COUNIL—EWRI-D—A NOTES IL COMBINED-FINANCIAL-STATEMENTS SEPTEMBER 30, 1996 NOTE 2 - CASH, CASH EQUIVALENTS, AND INVESTMENTS PRIMARY aVRENT' Cash, cash equivalents, and investments consist of the following at September 30, 1996: Restricted Cash, Cash, Cash Equiv.& Cash Equiv.& Cash with .Investments Investments Fi s-c-a-1-Age n Total Board.Q.f-L-o-u= C-Qmmi *= Amount Invested in County's Pooled Cash Program $ 65,070,684 $ 2,269,981 $ $ 67,340,665 Demand Deposits 7,377,557 9,626,399 7,871 17,011,827 Investments 30.708,451 —2-213--667 31622,118 103.156,692 14.�10 7 7.371 1.17...974-610 Other Constitutional Officers and Dependent District Amount Invested in County®s Pooled Cash Program 8,914,634 8,914,634 Demand Deposits 5,958,836 5,958,836 Investments 3s25 .93 --3-25-1�5 .........23.125_428 6.ZE2,120 1_11310.,,047 L 7 71 1410100.033 C-24 MONROE COUNTY. FLORID NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1996 NOTE 2 - CASH, CASH EQUIVALENTS, AND 'INVESTMENTS (Continued) Florida Statute 125.31 authorizes the County to invest surplus funds in the following: a) the Local Government Surplus Funds Trust Fund under the management of the State Board of Administration. b) the Florida Counties Investment Trust Fund under the sponsorship of the Florida Association of Counties and the Florida Association of Court Clerks/Comptrollers. c) negotiable direct obligations of, or obligations of which the principal and interest. are unconditionally guaranteed by, the U.S. Government. d) interest bearing time deposits or savings accounts in banks and savings and loans organized under state laws or doing business and situated in the state, provided collateral requirements are met. e) obligations of the Federal Home Loan Mortgage Corporation. f) obligations of the Federal National Mortgage Association. g) commercial paper of U.S. corporations having a rating of at least two of the following three ratings: A-1, P-1 and F-1, as rated by Standard & Poors, Moody's and Fitch Investors Service rating services. h) bankers' acceptances that are eligible for purchase by the Federal Reserve Banks and have a letter of credit rating of AA or better. i) tax-exempt obligations of the State of Florida and its various local governments, including Monroe County. Tax exempt obligations with a rating of A or less, must be an insured issue through MBIA or an equivalent company. Issues rated A+ or higher may or may not carry an insurance backing. D2pDsita - Demand and time deposits are fully insured by Federal Depository Insurance and the multiple financial institution collateral pool required by Sections 280.07 and 280.08, Florida Statutes. Investments - The U.S. Government Securities are held by the County's agent in the County's name. The repurchase agreement is uninsured and unregistered with securities held by the bank in the bank's name. Investments at year end are shown as follows: C-25 MONROE__CWjUY__F_LQRLQA NQLE5—TO COMBINED rNAIAL STATEMENTS EPEMPR 3 1996 NOTE 2 - CASH, CASH EQUIVALENTS, AND INVESTMENTS (Continued) Carrying Market Board of Count Commissioners AmourLt Value U.S. Government Securities 32,307,308 30,480,024 Leal Government Surplus Funds Trust Fund 67,340,665 67,340, 6 Deferred Compensation Plans .. 4-B 1 1,314.812 100 a 92.7 9 .135 a 50 Other Constitutknal_Officers n D en dent District Local Government Surplus Trust Funds 8,914,634 8,914,634 Repurchase Agreement 6,409,00 6,409,040 Deferred Compensation Plans 1a842.913 1. 42.918 17,166.592 1 ._1k. 592 113,129,377 116.302 093 oMPoM NT UNIT i LU - Demand and time deposits are fully insured by Federal Depository Insurance and the multiple financial institution collateral pool required by Sections 280.07 and 2 0.0 , Florida Statutes. At September 30, 1996, deposits for the component unit totalled $27,455. NOTE 3 - MORTGAGES RECEIVABLE Mortgages receivable at September 30, 1996 consist of the following: Community Devel pment Bla k r nt Second Mortgages Receivable from individuals, collateralized by land and buildings, payable in monthly installments of $3,622 including interest at 3%, final payment due March 1, 2004 $ 387,274 Second Mortgages Receivable from individuals, collateralized by personal residences. The entire amount of the loan will be forgiven over a ten year period at a rate of one fifth per year, beginning on the 7th anniversary of the completion of the construction of the improvements funded by the mortgage, provided that the mortgagor complies with the Mortgage covenants. 236,448 C-26 NROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30. 1996 NOTE 3 - MORTGAGES RECEIVABLE (Continued) Second Mortgages Receivable from individuals, collateralized by personal residences. The entire balance of the mortgage will be forgiven over a ten year period at a rate of ten percent per year upon the anniversary of the mortgage, provided that the mortgagor complies with the Mortgage covenants. The Mortgages are interest free. 67,845 Local Housing Assistance: Second Mortgages Receivable from individuals, collateralized by personal residences. Commencing in year sixteen of the mortgage, principal and accrued interest at 3% will be forgiven at the rate of 6.66% annually. The entire principal balance and accrued interest will be forgiven at the end of year thirty. If the residence is sold before the initiation of the forgiveness period, the full amount of the mortgage and accrued interest is due at closing. 249,023 Second Mortgages Receivable from individuals, collateralized by personal residences. Principal payments shall be deferred for the term of the first mortgage loan, or until the date the last payment is due on the first mortgage. Interest is not charged on the mortgages unless the mortgagor is in default, in which case the interest rate is 12% per annum from the date when payment of the second mortgage is due. In the event the home is sold, transferred, rented, refinanced or the first mortgage loan is satisfied, the entire mortgage balance is due. 540,461 Second Mortgages Receivable from individuals, collateralized by personal residences. The entire balance of the mortgage will be forgiven over a ten year period at the rate of ten percent per year upon the anniversary of the mortgage, provided that the mortgagor complies with the Mortgage covenants. The mortgages are interest free. 57,791 Monroe County Comprehensive Plan Land Authority (MCLA): Mortgage Receivable from a not-for-profit corporation, collateralized by land, payable in semi-annual installments of 35,000 plus interest at the rate earned by MCLA on deposits with the State Board of Administration. 105,000 Mortgage due from not-for-profit corporation, collateralized by land, principal and interest at 9.5% payable in full at May 13, 2000. 14,432 Mortgage due from governmental agency, collateralized by land and building, payable in full September, 2045 interest free. _ 59,025 Total Mortgages Receivable $ 1,717.299 Except for the mortgages secured by personal residences, the mortgages receivable are equally offset by a fund balance reserve which indicates that they do not constitute "available spendable resources" even though they are a component of total assets. The mortgages secured by personal residences are offset by a related deferred revenue account. C-27 MON OE COUNTY. FLORID NOTES TO COM NED FINANCIAL STATEMENTS SEPTBER 30, 1 . NOTE - INTERFUND BALANCES Individual fund intrfund receivable and payable balances at September 30, 1996 are as follows: Interfund Interfund Fund Receivable Payable General Fund 44,457 1,454.169 Special Revenue Funds: Affordable Housing Programs 7,74 Fine and Forfeiture - 124,30 Road and Bridge 103,424 6,931 Law Library - 24 Tourist Development, All Districts, 2 Cent 9,131 20 Tourist Development Administrative and Promotional , 2 Cent 18,178 1,031 Tourist Development, District ne, 3 Cent. 6,966 - Tourist Development District Two, 3 Cent 753 Tourist Development District Three, 3 Cent 2,084 Tourist Development District Four, 3 Cent 1,808 - Tourist Development District ffive, 3 Cent 2,120 - Governmental Fund Type Grants 92,772 32,321 Fire and Ambulance District #1 251 31,596 Fire and Ambulance District #5 - 6,029 Fire and Ambulance District #6 12,013 Planning, Building and Zoning 17,566 Parks and Recreation 1,165 1,360 Impact Fees Roadways - 1,368 Impact Fees Pars and Recreation 5,059 Upper Keys Health Care - 15 Cudjoe Gardens Culvert 7,835 Jolly Roger MSD 4,398 Winston Waterway MSD - 859 Sheriff Federal Grants 1,241,432 2,165,027 Sheriff Off-Duty _ - 2.142 1s487,788 2.420._079 Capital Project Funds One Cent Infrastructure Surtax 33,267 282.747 C-28 MONROE COUNTY FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1996 NOTE 4 - INTERFUND BALANCES (Continued) Enterprise Funds: Municipal Service District - Waste - 5,951 Card Sound Bridge 7,073 90 Marathon Airport 131 23,993 Key West Airport 227,866 8,577 235,070 38.611 Internal Service Funds: Worker's Compensation 181,632 251 Group Insurance 1,820 435 Risk Management 949 3,090 Fleet Management 47,400 4,546 231,801 8.322 Trust and Agency Funds - Sheriff Inmate Welfare 6,518 - Sheriff General Agency 2,165,027 - 2,171,545 - 4,203.928 $ 4.203.928 During the year, no interfund transfers took place between the County and its component unit, Monroe County Housing Finance Authority. NOTE 5 - RESTRICTED ASSETS Restricted Assets include those provided for by resolutions adopted by the County Commission for the issuance of the Municipal Service District - Waste Revenue Bonds, Refunding Improvement Revenue Bonds, Series 1993/83, Refunding Improvement Revenue Bonds, Series 1993/88, Sales Tax Revenue Bonds, Series 1991, and Airport Passenger Facility Charges. Total restricted assets as of September 30, 1996 are as follows: C-29 MQRRQE—CQUNjj--FLQRMA T" TC ;O3I _ FI NC IAI_ STI EM TS EPTE3ER U-1936 NOTE 5 m RESTRICTED ASSETS (Continued) Cash, Cash Equiv. ntrrisa Fund _gy9unic�pal Service District m 6ast Investments Renewal and Replacement Fund 1,184,185 Sinking Funds 615,000 Landfill Closure Escrow 1e563e225 3 62s410 Enterprise Fund ® Muth n Air ®rt Passenger Facility Charge Funds 213n157 Enterprise Fund_ - Key West Airur Passenger Facility Charge Funds 2.051.823 Refundina Improvement Revenue 3-onds Seri s 193153 Debt Service Fund Sinking Fund 324,172 fundi Ipr�veent Revenue D�nds eri s 1 93f3 Debt Ser Fund Sinking Fund 461,214 ales Tax Revenue 6ohds. Series 1991 Det_ Service Fund Debt Service Reserve Fund 5,499,904 Sinking Fund L.392a367 _ 2e2ZI 14.310e07 C-30 MONROE COUNTY FLORIDA NOTES TO COMBINED FINANCIAL STATEMENT SEPTEMBER 30, 1996 NOTE 6 - RESERVES FOR RESTRICTED ASSETS AND DESIGNATIONS OF FUND BALANCE Reserves representing the excess of amounts provided for certain restricted asset accounts over the liabilities payable therefrom are established by a reduction of retained earnings or fund balance. The following schedule reflects the reserve account balances at September 30, 1996: Enterprise Funds Municipal Service District - se: Reserved for Debt Service 336,919 Reserved for Renewal and Replacement 1,184.185 1,521.104 Debt Service Funds Refunding Improvement Revenue Bonds, Series 1993/83 Reserved for Debt Service 324,147 Refunding Improvement Revenue Bonds, Series 193/ 8 Reserved for Debt Service 461,214 Sales Tax Revenue Bonds, Series 1991 Reserved for Debt Service 7. 98.72 .28 ,086 9.805.190 Retained earnings and fund balances are reserved to the extent of the excess of restricted assets over liabilities payable from restricted assets as follows: Total restricted assets 1 ,810,07 Less: Restricted assets for which retained earnings are not required to be reserved 3,833,205 Liabilities payable from restricted assets 1,171.652 ,805.19 C-31 MONROE COUNTY, FLORID NOTES-TO COMBINED FINANCIAL STATEMENTS _SE-EMBER-31-1996 NOTE 6 - RESERVES FOR RESTRICTED ASSETS AND DESIGNATIONS OF FUND BALANCE (Continued) A port-ion of the unreserved fund balance in Special Revenue Fund, Tourist Development District # One, Three Cent has been designated for various beach nourishment projects, NOTE 7 - PROPERTY P31MARI—GOVERNMENT The following is a summary of changes in General Fixed Assets for the year ended September 30, 1996: __AddADMa Reductions_ 1996 Land $ 17,638,477 3 1,868,399 54,000 $ 19,452,876 Buildings 62,854,041 5,042,742 67.896,783 Equipment 35,234,976 2,250,619 1,453,432 36,032,163 Construction in Progress: Sheriff Offices 4,380,826 37,314 4,418,140 Truman Offices 856,810 2,139,433 2,996,243 Key Largo VFD 861,350 398,471 1,259,821 Other Construction ---LI71-424 ____LJaa_0U 108.264 1 2 18—M 3 -1.2,870.046 a36 J129,836 I84 An additional $4,043,500 will be required to complete construction projects under present contractual agreements. It is the County's policy to not capitalize interest on construction projects financed with debt proceeds. Proprietary funds property, plant and equipment consist of the following at September 30, 1996: Internal Enterprise Service Fun sFinds Land $ 6,024,716 $ 54,000 Buildings and Improvements 12,949,332 1,402,696 Equipment 15,304,825 1,387,610 Construction in Progress ............ C-32 MONROE COUNTY FLORIDA NOTES _TO_COMBINED FINANCIAL STATEMENTS SEPTEMBER 30. 1996 NOTE 7 - PROPERTY (Continued) -Total Property 34,897,681 2,844,306 Less Accumulated Depreciation 13,746,013 791,369 Net Property 21,151,668 $ 2.052,937 CONPONENT_UNIT The following is a summary of changes in property for the year ended September 30, 1996: 1995- Additions Deductions 1996 Land $ $ 105,000 $ $ 105,000 Buildings 428,133 428,133 Construction in Progress 388.888 388,888 $ 922.021 $ $ 922.021 NOTE 8 - TAX ANTICIPATION NOTES Tax anticipation notes payable at September 30, 1996 are as follows. Winston- Waterway unici al Service Taxing District - Amount due to bank on October 30, 1997 with interest at 6.0 % payment to be funded by the first proceeds of taxes levied for the 196-197 fiscal year, proceeds of the note to be used for the improvement of certain roadways located in the Winston Waterway subdivision $ 130.000 NOTE 9 - LONG-TERM DEBT PRIMARY GOVERNMENT The following is a summary of changes in long-term debt for the year ended September 30, 1996: C-33 M N E COUNTS. LORIDA NOTES TO CO BINED FINANCIAL STATEMENTS SE (EMBER 30 1 NOTE 9 - LONG-TERM DEBT (Continued) Debt Debt 1995 ._ _issued Retiaed 1996 n ram: n •T m ru Revenue Bonds 40,735,000 # $ 3,475,000 $ 37,260,000 Accrued Compensated Absences 3,272,392 313,783 1,196 3.584,979 Capitalized Lease Obligations 168,561 54,421 114,140 Installment Loan 31.22# Subtotal 44,207,177 3 7 3 �61 _40.959,119 Pr r' tart' 8un�s Revenue Bonds 8,805,000 315,000 8,490,000 Accrued Compensated Absences 350,654 20,887 371,541 Capitalized Lease Obligation 2.083.5 __137 1.945.583 Subtotal 1L 239.179 26,E87 —_ 2 4 10.807,12e4 Total 1 55.446 356 $ 334.670 $ 4.014.783 $ 51.766.243 Bonds payable at September 30, 1996 from Proprietary Funds are composed of the following issues: Enterprise Revenue Bonds - $9,570,000 1991 Municipal Service District Refunding Improvement Bonds due in annual installments of $335,000 to $735,000 on October 1, 199 to October 1, 2O11; interest at 5.9% to 6.75% 3,490,000 Bonds payable at September 30, 1996 from Governmental Funds are composed of the following issues: Revenue 3onds - $42,415,000 1991 Sales Tax Revenue Bonds, Series 1991 due in annual installments of $3,100,000 to 4,595,000 on April 1, 1997 through April 1® 200 ; interest at 5.5% to 6.2✓ 30,3409000 C-34 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1996 NOTE 9 - LONG-TERM DEBT (Continued) Revenue Bonds - $1,185,000 1993 Refunding Improvement Revenue Bands, Series 1993 due in annual installments of $180,000 to $200,000 on July 1, 1997 to July 1, 1999; interest at 4.3% to 4.75% 570,000 Revenue Bonds - $7,230,000 1993 Refunding Revenue Bonds, Series 1993. due in installments of $375,000 to $640,000 on December 1, 1996 to December 1, 2008; interest at 4.0% to 5.0% 6,350,000 $ 37,260.000 Debt Service Funding Requirements - The total annual debt service funding requirements for all bonds outstanding (net of sinking fund balances) at September 30, 1996, consisting of interest payments of $14,813,950 and principal payments of $45,040,000 are as follows: Revenue Bonds Year Ended Proprietary Funds Governmental September 30 Amount Interest Rate Amount Interest Rate 1997 891,732 5.90% - 6.75% 5,673,240 4.00% - 6.20% 1998 890,788 6.00% - 6.75% 5,668,290 4.10% - 6.20% 1999 898,288 6.15% - 6.75% 5,663,455 4.30% - 6.20% 2000 893,380 6.30% - 6.75% 5,446,720 4.50% - 6.20% 2001 896,605 6.40% - 6.75% 5,437,425 4.70% - 6.20% 2002-2006 4,449,595 6.50% - 6.75% 17,590,020 4.80% - 6.20% 2007-2011 4,109,912 6.75% 1.344,500 5.00% Total $ 13,030,300 46,823,650 Year Ended September 30 Total 1997 6,564,972 1998 6,559,078 1999 6,561,743 2000 6,340,100 2001 6,334,030 C-35 O ROE COUNTY FLDA .NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 3 NOTE 9 LONG-TERM DEBT (Continued) 2002-2006 22,039,615 2007.2011 5. 54.412 Total _59m85 .950 The amount available in the Debt Service Funds to service the 1991, 1993/83 and 1993/88 revenue bonds is 8,284,086. Restrictive Covenants and Collateral RequireMents ® The 193/83 Refunding Improvement Revenue Bonds are payable from and collateralized by a lien on and pledge of the racetrack funds received by Monroe County from the State of Florida. The 1993/88 Refunding Improvement Revenue Bonds are payable from and collateralized by a first lien upon and pledge of the Guaranteed Entitlement portion of the Revenue Sharing Trust Fund for Counties and the Second Guaranteed Entitlement for Counties paid by the State of Florida. The 1991 Municipal Service District. Refunding Improvement bonds are payable solely from and collateralized by a prior lien upon and pledge of (i ) charges for service levied annually against residential property within the Monroe County Municipal Service District (the "District") , Monroe County, Florida for the availability and furnishing of certain solid waste disposal services, (ii) payments received from franchisee solid waste collectors with respect to commercial property within the District, (iii) all other non ad valorem funds received by the District with respect to furnishing services of the solid waste facilities to the residents of the District excluding any state or federal funds received from time to time by the District and (iv) certain investment income received by the District. Under the terms of the enterprise revenue bonds issue, the Municipal Service District is required, among other things, to establish rates and to collect fees and charges which will be sufficient at all times to pay 110% of the Maximum Debt Service Requirement on the Series 1991 Bonds and on all outstanding Parity Bonds, plus 100% of all reserve or other payments including the cost of Operation and Maintenance and deposits for Renewal and Replacements of the Facilities. The Municipal Service District was in compliance with those covenants for the year ended C-36 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30. 1996 NOTE 9 - LONG-TERM DEBT (Continued) September 30, 1996. The Bonds and the interest payable thereon will not constitute a general obligation of the District, Monroe County or the State of Florida, or a pledge of the faith and credit of the District, Monroe County, the State of Florida or any political subdivision thereof. Neither the Bonds, nor any interest or premium thereon, shall. be payable from the ad valorem tax revenues of the District, Monroe County, or the State of Florida. The 1991 Sales Tax Revenue Bonds are payable from and collateralized by a lien and pledge of the portion of the proceeds of the one cent local government infrastructure sales surtax on deposit in the trust fund established for the County in the Florida State Treasury, allocated for and distributed monthly to the County. COMPONENT UNIT The following is a summary of changes in long-term debt for the year ended September 30, 1996: Debt Debt 1995 Issued Retired 1996 Mortgages Payable S 922.021 $ 1 922.021 Mortgages payable at September 30, 1996 are composed of the following: Mortgages due - to Monroe - County Land Authority, collateralized by land and building, payable in full September, 2045, interest free. $ 59,025 Mortgages due to First Housing, collateralized by land and. building, payable in full March, 2001, interest free. 862,996 922,021 C-37 MONROE COUNTY FLORIDA ICES _ O_COMBINED -UP ANC ATA T . TEMBE NOTE 10 - DEFEASANCE OF DEBT The following schedule reflects the outstanding principal on refunded bonds, y issue, as of September 30, 1996: $8,000,000 Municipal Service District Improvement Revenue Bonds, Series 1980; defeased on December 6, 1985 using proceeds from the $9,211,774-Municipal Service District Refunding Improvement Bonds, Series 1985 6,75 ,000 9,211,774 Municipal Service District Refunding Improvement, Bonds, Series 1985; defdasdd on April 1 1991 using proceeds from the Municipal Service District Refunding Improvement Bonds, Series 1991 6")1A-483 Total Municipal Service District Bonds lIZ349a 33 $4,58 ,000 Card Sound Road and Bridge Improvement Revenue Bonds, Series 1993; defeased on March 8, 1994 using available cash $ 4.070.000 $2,155,000 Refunding Improvement Revenue Bonds, Series 198 ; defeased on January 1, 1993 using proceeds from the Refunding Improvement Revenue Bonds, Series 1993/83 $ 1,695,000 $ ,000,000 Improvement Revenue Bonds, Series 1988; defeased on May 1, 193 using proceeds from the Refunding Revenue Bonds, Series 1993/88 5,000,000 $2,265,000 Improvement Revenue Bonds, Series 1988; defeased on May 1, 1993 using proceeds from the Refunding Revenue Bonds, Series 1993/88 710.000 Total General Revenue Bonds $ 7, 05.000 C-38 MONROE COUNTY. FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30. 1996 NOTE 11 - LEASE OBLIGATIONS Capitalized lease obligations consist of equipment lease purchases accounted for in the General Long-Term Debt Account Group and General Fixed Assets Account Group, and the Municipal Service District Enterprise Fund. The future minimum payments under capitalized leases consist of the following at September 30, 1996: General Long- Proprietary Fiscal year ending September 30: Term Debt Funds 1997 61,794 259,200 1998 61,794 259,200 1999 - 259,200 2000 - 259,200 2001 - 259,200 Thereafter - 1,295,997 Total minimum payments 123,588 2,591,997 Amounts representing interest 9.448 646,414 Present value of net minimum lease payments $ 114,140 $ 1,945.583 Leased equipment which has been capitalized as of September 30, 1996 is as follows: General Fixed Assets - Public Safety $ 350,000 Proprietary Funds $ 2,335,830 Rental expense under cancelable operating leases for the current year amounted to $1,259,248. NOTE 12 - LAND AUTHORITY LEASES The City of Key West leases two lots from the County which cost $101,036 and which are used to provide access and parking for the Community Pool . The terms of the lease provide for rental of $1 per year for 30 years, expiring in the year 2022. C-39 MONK COU TYn L9A N T TO COMINE FINANCIAL STATEMENTS SEPTEMDE 30a 1996 NOTE 1 - CONTRIBUTED CAPITAL Contributed capital consists of the following at September 30, 1996: 1995 Additions Refun Enterprise Funds - Contributions from Other Funds: Municipal Service District $ 3,304.568 7,318 $ 3,311,886 Card Sound Bridge 2,514,741 - 2,514,741 Marathon Airport 3,671,714 480,698 4,152,412 Key Vest Airport 1,373,785 206,209 1,579.994 Workers' Compensation 621 621 Group Insurance Fund - 2,527 2,527 Fleet Management 2.148.630 153. 58 2 2 8 $ 13,014 059 $L 850,71Q 1 13.864.769 NOTE 14 - FUND DEFICITS The following funds had retained deficits at September 30, 1996: Winston Waterway Municipal Service Culvert District � The fund deficit of 12,777 is the result of expenditures for the culvert project in advance of the collection of taxes to fund the project, The taxes have been levied for the following fiscal ,Year, Fleet Mara emennt - The retained deficit of $86,099 is the result of the Current ,year operating loss and is attributed to depreciation on contributed assets. NOTE 15 - EXPENDITURES IN EXCESS OF APPROPRIATIONS The following cost center had expenditures in excess of appropriations at September 30, 1996: General Fund: Debt Service - The Sheriff budgeted certain capital lease payments as operating expense rather than debt service. However, the Sheriff was in budgetary compliance at the legal level of control . Expenditures exceeded appropriations by $54,236. C-40 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1996 NOTE 16 - SEGMENTS OF ENTERPRISE ACTIVITIES Municipal Service District operating revenues are generated primarily by .billings for mandatory garbage collection. Card Sound Bridge operating revenues are generated through tolls for the use of the Bridge. Revenues in the Key West and Marathon Airports are generated by rents and user fees. The key financial data for the year ended September 30, 1996 for the above services are as follows: Municipal Card Service Sound Marathon Key West District Bridge Air rpQ t Air r�- Total Operating Revenues 14,181,852 $ 881,531 $ 600,491 $ 2,187,150 $ 17,851.024 Operating Expenses 13,055,040 462,080 674,288 1,557,708 15,749,116 Depreciation and Amortization 1,013,203 172.424 132,205 41,440 1,364,272 Total Operating Expenses 14,073,243 634.504 806,493 1,599,148 17,113.388 Operating Income (Loss) 108,609 247,027 (206,002) 588,002 737.636 Operating Grants 238,214 39,641 164,827 442,682 Investment Income 763,704 198,322 53,8B3 160,188 1,176.097 Interest Expense and Other Debt Service Costs (679.481) (679,481) Loss on Disposition of Assets (8,345) (38) (5,559) (2.151) (16,093) Operating Transfers In 1,421,671 83,473 224,359 1,729,503 Operating Transfers Out (1,421,671) _ (177,107) (17%987) (1,777,765) Net Income 422,701 445.311 (211,671) 956,238 1,612,579 Fund Equity, 1995 9,728,899 8,370,544 6,162,918 3,948,739 28,211,100 Contributed Capital 7,318 480,699 206,210 694,227 Fund Equity, 1996 $ 10.158.918 $ 8.815.855 S 6.431.946 S 5.111.187 E 30.517.906 Assets $ 23.362.420 3 8.863.529 6#894 928 $ 5,521,649 S 44.642.526 Long-Term Debt 10.120.173 3 18.693 $ _ 14.632 S lOb.285 $ 10,259,783 Acquisition and Construction of Property $ 382.394 $ 5,493 $ 49.925 # 310,5 7 S 775.369 Net Working Capital $ 8,228,203 $ 3,943,733 S 959.694 3 1.666.020 $114.797.650 Net Increase in Cash Flows S 3,784,503 S 855.114 $ 1.138.659 S 949.229 S 6.727.505 C-41 MONROE COUINIA—EL-ORIPA NOTES TO UMB M 1 31 - ITRU FINANCIAL STATEMENTS NOTE 17 - BUDGETARY - GAAP REPORTING RECONCILIATION The accompanying Combined Schedule of Revenues, Expenditures and Changes in Fund Balances ® Budget and Actual ® General , Special Revenue, Debt Service, Capital Project and Expendable Trust Funds for the year ended September SO® 1996 presents comparisons of the legally adopted budget with actual data on a budgetary basis. 'Because certain accounting principles applied for purposes of developing data on a budgetary basis differ from those used to present financial statements in conformity with GAAP, a reconciliation of resultant basis, timing and perspective differences in the Excess of Revenues and Other Sources over Expenditures and Other Uses for the year ended September 30, 1996 is presented as follows: Special Debt Capital Expendable —General— —Revenue --Service— Projects Trust Excess of revenues and other sources over (under) expenditures and other uses - budgetary basis 1 4.867.292 410 219-1-06 J L--Z00 6 3 S 1.081,09922.574 Adjustments: To adjust revenues for mortgage repayments recorded as a reduction of assets (70,000) To adjust revenues for accruals (1,455) To adjust expenditures for accruals (51,531) To adjust expenditures for repayment of tax anticipation note 34,000 To adjust for mortgages receivable (297,859) To adjust for mortgage loans made 356,884 To adjust expenditures for purchases of land recorded as inventory 638,431 To adjust expenditures for cost of land sold (701,460) To record excess of revenues over (under) expenditures for unbudgeted funds: Sheriff, Inmate Welfare 12,948 Sheriff, Forfeiture Total Adjustments ----M-261 ----(40 QL 4) 12,948 - Excess of revenues and other sources over (under) expenditures and other uses - GAAP basis 4.814,3 LILZU 21L 1=_Z&W_ L--35-5-u C-42 MONROE COUNTY. FLORIDA NOTES__SO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1996 NOTE 18 - INTERFUND TRANSFERS Operating Transfers during the year ended September 30, 1996 consisted of the following: PRIMARY GOVERNMENT Operating Operating Fund Transfers In Transfers Out General Fund $ 28,258,008 $ 1,489,225 Special Revenue Funds: Affordable Housing Programs 7,704 - Fine and Forfeiture - 26,862,936 Governmental Fund Type Grants 1,910,420 - 1,918,124 26,862,936 Debt Service: 1991 Sales Tax Revenue Bonds 4,881,740 - Capital Project: One Cent Infrastructure Surtax 356,093 7,013,542 Enterprise Fund: Municipal Service District 1,421,671 1,421,671 Marathon Airport 83,473 177,107 Key West Airport 224,359 178,987 1,729,503 1,777,765 $ 37,143.468 $ 37.143.468 COMPONENT UNIT General Fund $ - $ 100,000 Capital Project Fund 100,000 - $ 100.000 $ 100.000 C-43 NR COUNTY: UR A -COM IN D FINANCIAL ST TFM TS M 30. 19 6 NOTE 19 . , The County is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets, errors and omissions, in0uries to ,employees; and natural disasters. During the fiscal years ended 1976, 1984 and 1988, the County established the Worker°®s Compensation, Group Insurance, and Risk Management Funds, respectively, as internal service funds to,/account for and finance its uninsured risks of loss. Under these prb ra s,- the Worker's Compensation provides , 0 �o� @�a e p p g per claim Insurance Fund provides coverage up to for each medical airn: Risk management provides $100,000 for each general liability claim: n for most property damage claims. Windstorm, , Flood and Property Damage insurance excess coverage varies ,by individual property. The County purchases commercial insurance for claims in excess of coverage provided by the funds, and for all other risks of loss-. Settled claims have not exceeded this commercial coverage in any of the past three years. All funds of the County participate in the programs and make payments to the Worker's Compensations Group; Insurance and .Risk Management .Funds based on _estimates of the amounts needed to pay prior and current year claims. The claims liabilities reported at September 30, 196 are based on the requirements of Governmental Accounting StandardsBoard Statement No. 10, which requires that a liability for claims be reported if information prior to the issuance of the financial statements indicates that it is probable that liability has been incurred at the date of the -financial statements and the amount of the loss can be reasonably estimated, Changes in the claims liability amounts in fiscal year 1995 and 196 were: Worker's Croup Risk Cam ep nsatim n manaom _� Total Balance at September 30, 1994 250,000 1,446,977 $ 1,209,980 $ 2,906,957 Current year claims and changes in estimates 496, 75 7,353,488 5,106 7,855,569 Claim payments (496.975} (6,769,589} (480.469} (7.747m033} Balance at September 30, 1995 250,000 2,030,876 734,617 3,015,493 C-44 MONROE COUNTY FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1996 NOTE 19 - RISK MANAGEMENT (Continued) Current year claims and changes in estimates 1,897,842 6,396,551 627.128 8,921,521 Claim payments (1,435,842) (6,508,462) (253.534) (8,197,838) Balance at September 30, 1996 1 712.000 $ 1,918,965 $ 1,108,211 $ 3.739.176 NOTE 20 - RETIREMENT PLAN Substantially all full -time County employees are participants in the Florida Retirement System, "The System", a multiple-employer, cost-sharing public retirement system. The System, which is controlled by the State Legislature and administered by the State of Florida, Department of Administration, Division of Retirement, covers approximately 587,000 full -time employees of various governmental units within the State of Florida. The System provides for vesting of benefits after 10 years of creditable service. Normal retirement benefits are available to employees who retire at or after age 62 with 10 or more years of service. Early retirement is available after 10 years of service with a 5% reduction of benefits for each year prior to the normal retirement age. Retirement benefits are based upon age, average compensation and years-of-service credit where average compensation is computed as the average of an individual 's five highest years of earnings. The County has no responsibility to the System other than to make the periodic payments required by state statutes. Ten-year historical trend information showing the System's progress in accumulating sufficient assets to pay benefits when due is presented in the System's June 30, 1995 Comprehensive Annual Financial Report. The amount reported below as "pension benefit obligation" is a standardized disclosure measure of the present value of pension benefits, adjusted for the effects of projected salary increases estimated to be payable in the future as a result of employee service to date. The measure is the actuarial present value of credited projected benefits and is intended to assist users in assessing the plan's funding status on a going-concern basis, assess progress C-45 MON ROE_GLUNjY__FjQRjQ& NQTES jL—OMBINED—EINANCLAI—STATEMENTS SEPTEMBER 30 1996 NOTE 20 - RETIREMENT PLAN (Continued) made in accumulating sufficient assets to pay benefits when due, and make comparisons among government pension plans and employers. The System does not conduct separate measurements of assets and pension benefit obligations for individual employers. The pension benefits obligation at June 30, 1996 for the System as a whole, determined through an estimated actuarial valuation performed as of that date, was $51.4 billion. The System's net assets available for benefits on that date (valued at amortized cost) were $44.4 billion, resulting in an unfunded pension benefit obligation of $7.0 billion. Participating employer contributions are based upon state-wide rates established by the State of Florida. These rates are applied to employee salaries as follows: regular employees, 17.00%, special risk employees, 26.84%, and elected officials, 27.54%. There are no employee contributions to the plan. The County' contributions of approximately $8,117,000 made during the year ended September 30, 1996 were made in accordance with, contribution requirements. These contributions represented approximately 0.27% of total contributions required of all participating employers during the fiscal year of the System ended June 30, 1996. Total payroll for County employees during the fiscal year ended September 30, 1996 was approximately $39,402,000, with the portion attributed to employees covered by the System being $39,049,000. The contribution to the System for the year was approximately 20.8% of total covered payroll . There were no changes in actuarial assumptions, benefit provisions, actuarial funding methods or any other significant factors that affected the County's contribution during the fiscal year ended September 30, 1996. NOTE 21 ® POST RETIREMENT BENEFITS OTHER THAN PENSION In addition to the retirement plan described in Note 20, the County provides post retirement health care benefits in accordance with state statutes to all employees who retire from the County on or after attaining age 62 with at least 10 years of service, and who are enrolled in the County's group health plan. Currently 148 retirees are eligible for this post employment benefit. Expenditures for post retirement health care benefits are recognized as the premiums are paid. During the year ended September 30, 1996, expenditures of $93,070 were recognized for post retirement health care. C-46 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30. 1996 NOTE. 22 - DEFERRED COMPENSATION PLAN The County offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all employees, permits them to defer. a portion of their salary until future years. The deferred compensation is not available to employees until, termination, retirement, death, or unforeseeable emergency. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights are (until paid or made available to the employee or other beneficiary) solely the property and rights of the County (without being restricted to the provisions of benefits under the plan) , subject only to the claims of the County's general creditors. Participants' rights under the plan are equal to those of general creditors of the County in an amount equal to the fair market value of the deferred account for each participant. The County has no liability for losses under the plan but does have the duty of due care that would be required of an ordinary prudent investor. The County believes that it is unlikely that it will use the assets to satisfy the claims of general creditors in the future. In August, 1996, Internal Revenue Service code Section 457 was amended to require that amounts deferred under a deferred compensation plan maintained by a state or local government must be held in trust for the exclusive benefit of plan participants and their beneficiaries. Amounts deferred under existing plans need not comply with the new trust requirements until January 1, 1999. NOTE 23 - RECOGNITION OF CLOSURE AND POST CLOSURE COST State and federal laws require final cover and closure as well as post closure care of the County's landfills. Recognition of the liability for closure and post closure costs is based on the landfill capacity used to date. The landfill capacity of the County's previously operated landfills is 100% used and has no remaining landfill life. Closure of these landfills was substantially completed during the year ended September 30, 1994. The County has another landfill site which has never been used. Accordingly, no future closure cost is accruable except for post closure costs estimated to be incurred in the coming year. C-47 MONROE Cu TY. FLORIDA NOTES TO CMINED.-UNANCIAL STATEMENTS SPT ER 0w 1996 NOTE 2 - RECOGNITION OF CLOSURE AND POST CLOSURE COST (Continued) The Florida Department of Environmental Protection approved a past closure operating plan which permits the County to fund closure and past closure casts as an operating expense using annual appropriations. The landfill is required by state and federal laws and regulations to make anneal contributions to a cash escrow account to ;meet financial assurance requirements. The landfill is in d liance with these requirements at September 39 196 with cash. and investments of $1,563,225 held for these purposes. In the event closure escrows and interest earnings prove inadequate due to inflation, changes in technology or additional post closure care requirements, these costs may need to be covered by charges to service users. NOTE 24 LITIGATION The' County is a defendant in various lawsuits and is involved in other disputes wherein substantial amounts are claimed. In the opinion of the County, these suits and claims should not result in judgments or settlements which, in aggregate, would have a material adverse effect on the County°s financial condition. NOTE 25 - COMMITMENTS AND CONTINGENCIES Grant ra rams - The County participates in a number of federally assisted grant programs. These programs are subject to financial and compliance audits by the grantors or their representatives. As of February 7, 1997 there were no material questioned or disallowed costs as a result of grant audits in process or completed. Ar-bLitrage Re ate - In accordance with the Tax Reform Act of 1986, any interest earnings on borrowed construction funds in excess of the interest costs are required to be rebated to the federal government. The County has estimated that there will be no significant liability for arbitrage rebate. IMDact _ Eee B2jun-d-s - Unexpended or unencumbered funds arising from the collection of impact fees may be refunded within one year following the end of the sixth year from the date on which the impact fee was paid or within three months of the noncommencement of construction. C-4 MONROE COUNTY. FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1996 NOTE 25 - COMMITMENTS AND CONTINGENCIES (Continued) Industrial Development Bonds - By resolution adopted February 21, 1995, the Board authorized the issuance of $3,400,000 of Industrial Development Revenue Bonds for the North Key Largo Utility Corporation Project. The bonds were subsequently issued March 9, 1995 and are secured by a mortgage on certain real estate owned by The North Key Largo Utility Corporation. These bonds do not constitute an obligation of the County. C-49 GENERALFUND The General Fund is the general operating fund of the County. It is used to account for all financial resources except for those required to be accounted for in another fund. The General it Fund has a greater number and variety of revenue sources than any other fund, and its resources finance a wider range of activities. The resources of the General Fund are ordinarily largely expended and replenished on an annual basis. MONROE COUNTY, FLORIDA SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERALFUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 16,269,363 $ 16,204,967 $ (64,396) Licenses and Permits 220,000 441,753 221,753 Intergovernmental 9,319,198 10,340,962 1,021,764 Charges for Services 3,755,152 4,208,421 453,269 Fines and Forfeitures 25,110 204,347 179,237 Investment Income 376,000 1,013,381 637,381 Miscellaneous 195,394 372,715 177,321 Total Revenues 30,160,217 32,786,546 2,626,329 Expenditures: Current: General Government: Board of County Commissioners 1,061,286 987,696 73,590 Insurances-Clerk Circuit Court 366,263 360,893 5,370 Insurances-Clerk to the Board 123,206 121,996 1,210 Insurances-Microfilm 27,754 27,733 21 Clerk to the Board of County Commissioners 760,499 759,828 671 Clerk of the Circuit Court 1,289,376 1,288,060 1,316 Public Records Trust Fund 355,825 342,143 13,682 Clerk of the Circuit Court-Records Management 175,159 171,049 4,110 Clerk of the County Court 867,093 851,937 15,156 Clerk of the Circuit Court-Data Processing 362,469 310,026 52,443 Clerk of the Circuit Court-Domestic Relations 63,185 62,913 272 Criminal Systems 78,598 78,439 159 Internal Audit 131,803 107,969 23,834 TDC Audit Function 147,529 104,798 42,731 County Attorney 655,775 579,706 76,069 Property Appraiser 2,430,194 2,212,043 218,151 Tax Collector 2,429,412 2,322,493 106,919 Sheriff 680,099 646,649 33,450 Circuit Court 412,817 370,525 42,292 Guardian Ad Litem 127,580 118,124 9,456 Court Reporter 267,806 249,897 17,909 County Court 130,602 114,100 16,502 Pretrial Services 425,073 402,433 22,640 State Attorney 129,359 91,551 37,808 Public Defender 175,607 158,495 17,112 Guardianship of Monroe County 61,382 61,246 136 Involuntary Civil Commitment Appointment 40,000 26,924 13,076 Supervisor of Elections 794,828 751,181 43,647 County Administrator 303,220 300,164 3,056 Information Systems 1,095,282 989,630 105,652 Office of Management&Budget 466,127 414,201 51,926 D-1 (Continued) MONROE COUNTY, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL GENERAL FUND -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Quasi External Services 304,866 304,432 434 Person nel\Safety 356,629 356,557 72 Public Works Management 141,039 139,744 1,295 Public Works Facilities Maintenance 3,659,469 3,339,508 319,961 ADA Compliance 125,000 21,828 103,172 Advertising 5,000 4,200 800 Public Safety Management 148,916 147,336 1,580 Community Services Management 115,859 115,793 66 Implementation of 18 Mile Stretch 233,198 89,269 143,929 Anti Drug Abuse Pretrial 68,472 65,519 2,953 Total General Government 21,593,656 19,969,028 1,624,628 Public Safety: Medical Examiner 289,957 289,957 -- Emergency Management 185,365 178,344 7,021 Marathon EOC 59,236 55,858 3,378 Key West EOC 119 119 -- Radiological Emergency Preparedness Grant 112,876 102,501 10,375 Emergency Medical Services Coordinator 129,085 126,356 2,729 Emergency Medical Services Award Grant 213,686 -- 213,686 Systems Evaluation/Quality Assurance 31,257 1,275 29,982 Fire and Rescue Department 181,576 166,697 14,879 Emergency Medical Communications 275 275 -- Communications 401,874 349,559 52,315 Anti Drug Abuse DARE 37,877 36,851 1,026 Red Cross Lower Keys 10,000 10,000 Red Cross Upper Keys 15,000 15,000 Sheriff 26,981,504 261655,523 325,9811, Total Public Safety 28,649,687 27,988,315 661,372 Physical Environment: Alien Vessel Removal 8,364 1,151 7,213 Derelict Vessel Removal 20,117 20,117' Derelict Vessel Removal 34,236 17,809� 16,427 SSWP-Boating Restricted Area 20,000 11,602�, 8,398 DV Removal 091976,77,91,93 4,692 4,692! DV Removal 091930,56,57,62 6,897 6,8971 BIF-97th St. Ocean 5,437 5,437 BIF-Indian Key,Tavernier,Ocean Shores 1,323 1,323 BIF-Tavernier Creek 8,469 4235 4,234 BIF-Coco Plum 10,498 5:249 5,249 BIF-Jolly Rogers 6,353 2,119 4,234 Extension Service 163,418 147,677 15,741 Total Physical Environment 289,804 228,308 61,496 D-2 (Continued) MONROE COUNTY, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Transportation: County Engineer 72,890 63,027 9,863 Economic Environment: BRAC Grant 382 382 ✓ -- Veteran's Affairs 313,197 310,245 2,952 SFETC-JTPA Liaison 34,453 30,208 4,245 SFETC Intake 70,359 66,960( , 3,399 Summer Youth Employment&Training 103,204 37,109 V 66,095 Total Economic Environment 521,595 444,904 76,691 Human Services: Public Works Animal Shelter 653,469 592,065 61,404 Middle Keys Guidance Clinic 501,266 501,219 47 Upper Keys Guidance Clinic 87,859 80,537 7,322 Care Center for Mental Health 214,629 207,069 7,560 The Heron 25,000 24,778 222 Monroe County Association for Retarded Citizens 30,695 30,695 -- Welfare Administration 587,906 542,479 45,427 Welfare Services 799,500 641,704 157,796 Health Care Responsibility Act 180,064 36,699 143,365 Bayshore Manor 368,600 339,347 29,253 Senior Community Service Project-1 142,012 133,8251/ 8,187 Senior Community Service Project-11 28,260 25,015 3,245 Nutrition C-1 58,196 46,051', 12,145 Nutrition C-11 59,807 36,981 22,826 CCE-In Home Services 543,246 534,280 8,966 CCDA-Homemakers 101,882 75,520 26,362 Homemaker III-D 15,848 15,8481 -- Referral 3-B Information 28,642 28,642 ADIP 47,451 26,535 V 20,916 Nutrition IIIF 3,316 2,435 881 Older Americans Volunteer Program 4,000 2,141 1,859 Legal Aid 25,000 14,774 10,226 Help Line 21,000 21,000 -- Domestic Abuse Shelter 23,000 23,000 -- Hospice of the Florida Keys 50,000 50,000 -- Big Brothers\Big Sisters 21,010 21,010 -- Florida Keys Outreach Coalition 8,000 8,000 -- Florida Keys Children Shelter 26,695 14,852 11,843 Wesley House 25,000 25,000 -- Literacy of America 5,000 5,000 -- Anti Drug Abuse Keys to Recovery 45,351 40,052, 5,299 Total Human Services 4,731,704 4,146,553 585,151 D-3 (Continued) MONROE COUNTY, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Culture and Recreation: Lower Keys AARP 1,500 1,170 330 Middle Keys AARP 1,500 1,455 45 Upper Keys AARP 1,500 616 884 Big Pine Key AARP 1,500 1,222 278 Florida Keys Youth Club 30,000 30,000 Upper Keys Youth Club 33,600 33,600 Heart of the Keys Recreation 18,000 18,000 Big Pine Athletic Association 18,000 18,000 Higgs Beach 103,776 100,449 3,327 Historic Florida Keys Preservation Board 4,275 4,275 Monroe County Museums 16,893 4,870 12,023 Library Admin Support 366,814 366,398 416 Library Key West 395,836 385,776 10,060 Library Marathon 181,808 174,302 7,506 Library Islamorada 159,569 156,157 3,412 Library Key Largo 208,968 201,137 7,831 Library Big Pine Key 143,691 131,843 11,848 Library Donations 151,180 130,068 21,112 ...........-- Total Cultural and Recreation 1,838,410 1,759,338 79,072 Debt Service: Principal Retirement 32,756 78,514 (45,758) Interest and Fiscal Charges 1,572 10,050 (8,478) Total Debt Service 34,328 88,564 (54,236) Total Expenditures 57,732,074 54,688,037 3,044,037 Excess of Revenues Over/ (Under) Expenditures (27,571,857) (21,901,491) 5,670,366 Other Financing Sources/(Uses): Reserve for Contingencies (20) -- 20 Transfers from Other Funds 29,087,522 28,258,008 (829,514) Transfers to Other Funds (1,776,066) (1,489,225) 286,841 Total Other Financing Sources/(Uses) 27,311,436 26,768,783 (542,653) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses- Budgetary Basis (260,421) 4,867,292 5,127,713 Total Adjustments (52,986) (52,986) D-4 (Continued) MONROE COUNTY, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses- GAAP Basis (260,421) 4,814,306 5,074,727 Fund Balance, October 1, 1995 9,402,466 9,402,466 -- Fund Balance, September 30, 1996 $ 9,142,045 $ 14,216,772 $ 5,074,727 D-5 iF-- ........ ------- SPECIAL REVENUE FUNDS AFFORDABLE HOUSING PROGRAM To account for revenues and expenditures of various low income housing programs. FINE AND FORFEITURE To account for revenues received from fines and forfeitures imposed from the commission of statutory offenses, and ad valorem taxes that are transferred to the Sheriffs Department and to account for operations of the County's court support system. ROAD AND BRIDGE To account for all revenues, operating expenditures and capital improvements for the County's Road Department. LAW LIBRARY To account for all revenues and expenditures for the County's Law Library. TOURIST DEVELOPMENT DISTRICTS To account for the local option three cent bed tax in five district funds and an Administrative and Promotional Fund for the expenditures of advertising, promotions, and special events of the County Tourist Development Council. Ali GOVERNMENTAL FUND TYPE GRANTS To account for operating revenue and expenditures for certain federal and state grants. FIRE AND AMBULANCE DISTRICTS To account for all revenues and expenditures in three district funds for county fire and ambulance services. TRANSLATOR SYSTIE RICT To account for all revenues and expenditures for the county's television translator system. II UNINCORPORATED AREA SERVICE DISTRICT To account for all revenues and expenditures for planning, building and zoning, and parks and recreation. IMPACT FEES To account for special assessment revenues in five funds of the unincorporated area from it impact fees for roadways, parks and recreation, libraries, solid waste, police facilities, and Fire and EMS. )II I 911 ENHANCEMENT FEES To account for fees levied on each telephone access line in Monroe County for the enhancement of the 911 emergency telephone system. DUCK KEY SECURITY DISTRICT To account for the revenues and expenditures in providing security services for the Duck Key District. i LOCAL HOUSING ASSISTANCE To account for the revenues and expenditures for the administration and implementation of the Local Housing Assistance Program. UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT To account for all transportation and hospitalization costs of Monroe County trauma patients in Dade County. NON-AD VALOREM ASSESSMENTS To account for the non-ad valorem assessment revenues and expenditures for street and road j improvements for Winston Waterways and for water circulation improvements through the installation I � of culverts in the Jolly Roger Estates and Cudjoe Gardens. I I COMPREHENSIVE PLAN LAND AUTHORITY Designated to purchase unbuildable property in the Florida Keys and repackage the property into appropriate lot sizes to meet the new density and land use plan requirements. Property is also purchased for recreational and conservational purposes. SHERIFF FEDERAL GRANTS To account for all revenues and expenditures for the Sheriff Department's federal grant program. SHERIFF SAFETY SEAT PROGRAM To account for all revenues and expenditures for the safety seat program of the Sheriffs Department. SHERIFF'S FORFEITURE To account for the Sheriff Department's revenues produced from forfeitures and expenditures in the prevention, investigation,detection, and identification of crime. This fund does not have a legally adopted budget. SHERIFF'S OFF-DUTY To account for the Sheriff Department's revenues and expenditures for the purpose of providing private security services. MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS SEPTEMBER 30, 1996 Affordable Fine Road Housing and and Law Programs Forfeiture Bridge Library ASSETS Assets: Cash and Cash Equivalents $ 205,199 $ 6,841,509 $ 6,786,581 $ 15,860 Investments at Cost or Amortized Cost -- 2,380,523 5,826,862 Accounts Receivable: Other 1,958 2,501 3 Allowance for Other Uncollectible -- -- - Mortgage Note Receivable 691,567 Allowance for Mortgage Receivable (387,274) Inventory of Land for Resale -- Due from Other Funds 7,704 -- 103,424 Due from Other Governmental Units 1,833,385 664,491 2,917 Interest Receivable -- 25,679 84,430 Total Assets $ 517,196 $ 11,083,054 $ 13,468,289 18,780 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ -- $ 116,788 $ 190,646 2,262 Tax Anticipation Note - -- Accrued Wages and Benefits Payable 16,231 80,311 Accrued Compensated Absences Payable 2,941 Due to Others -- Due to Other Funds 124,300 6,931 24 Due to Other Governmental Units 7,704 4,769 1,583 Deposits in Escrow -- -- 675 Deferred Revenues 304,293 -- Other Current Liabilities -- 295 -- Total Liabilities 311,997 262,383 283,087 2,286 Fund Equity: Fund Balances: Reserved for Encumbrances Reserved for Land Acquisition Reserved for Inventory Reserved for Mortgage Loans Unreserved, Designated for Beaches -- -- -- Unreserved, Unclesignated 205,199 10,820,671 13,185,202 16,494 Total Fund Equity 205,199 10,820,671 13,185,202 16,494 --------------------------- Total Liabilities and Fund Equity 517,196 $ 11,083,054 113468,289 $ 18,780 E-1 (Continued) MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS-CONTINUED SEPTEMBER 30, 1996 Tourist Development, Tourist Administrative Tourist Tourist Development, and Development, Development, All Districts, Promotional, District#One, District#Two, Two Cent Two Cent Three Cent Three Cent ASSETS Assets: Cash and Cash Equivalents $ 1,901,980 $ 2,277,727 $ 1,716,084 $ 177,652 Investments at Cost or Amortized Cost -- -- -- -- Accounts Receivable: Other -- 1,214 -- -- Allowance for Other Uncollectible -- -- -- - Mortgage Note Receivable -- -- -- -- Allowance for Mortgage Receivable -- -- -- -- Inventory of Land for Resale -- -- -- -- Due from Other Funds 9,131 18,178 6,966 753 Due from Other Governmental Units 14,663 30,384 10,382 2,637 Interest Receivable -- -- -- -- Total Assets $ 11925,774 $ 2,327,503 $ 1,733,432 $ 181,042 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 242,400 $ 200,038 $ 121,459 $ 5,936 Tax Anticipation Note -- -- -- Accrued Wages and Benefits Payable 280 2,066 740 483 Accrued Compensated Absences Payable — 1,930 -- 1,444 Due to Others Due to Other Funds 205 1,031 -- -- Due to Other Governmental Units 4,259 -- -- -- Deposits in Escrow -- -- -- -- Deferred Revenues -- -- -- -- Other Current Liabilities -- -- -- Total Liabilities 247,144 205,065 122,199 7,863 Fund Equity: Fund Balances: Reserved for Encumbrances -_ __ __ Reserved for Land Acquisition -- -- -- -- Reserved for Inventory -- -- -- -- Reserved for Mortgage Loans -- -- -- Unreserved, Designated for Beaches -- -- 348,931 -- Unreserved, Undesignated 1,678,630 2,122,438 1,262,302 173,179 Total Fund Equity 1,678,630 2,122,438. 1,611,233 173,179 Total Liabilities and Fund Equity $ 1,925,774 $ 2,327,503 $ _ 1,733 432 $ 181,042 E-2 Fire And Tourist Tourist Tourist Ambulance Fire And Development, Development, Development, Governmental District#1, Ambulance District#Three, District#Four, District Five, Fund Type Lowerand District#5, Three Cent Three Cent Three Cent Grants Middle Keys Tavernier $ 322,062 $ 346,228 $ 367,176 $ 9,184,307 1,076,732 $ 446,114 -- -- -- -- 92,542 -- 1,528,202 196,242 (1,211,429) (125,097) 2,084 1,808 2,120 92,772 251 3,002 3,607 2,895 487,262 41,451 6,273 -- -- -- -- 998 -- 327,148 $ 351,643 $ 372,191 $ 9,764,341 $ 1,528,747 $ 523,532 8,331 $ 8,623 $ 24,119 $ 81,426 $ 163,420 $ 27,859 30 32 43 53,852 78,341 11,071 61,505 1,892 32,321 31,596 6,029 166,922 1,401 4 7,989,708 8,361 8,655 24,162 8,385,734 276,650 44,963 745 2,374 318,787 342,988 348,029 1,377,862 1,249,723 478,569 318,787 342,988 348,029 1,378,607 1,252,097 478,569 327,148 351643 $ 372,191 9,764,341 $ 1,528,747 $ 523532 E-3 (Continued) MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS-CONTINUED SEPTEMBER 30, 1996 Unincorporated Area Service Unincorporated Fire And Translator District, Area Service Ambulance System Planning, District, District#6, Service Building and Parks and Key Largo District Zoning Recreation ASSETS Assets: Cash and Cash Equivalents $ 391,569 $ 58,936 $ 1,750,298 $ 454,330 Investments at Cost or Amortized Cost -- -- 1,388,132 -- Accounts Receivable: Other 180 2,090 117 1,200 Allowance for Other Uncollectible -- -- -- -- Mortgage Note Receivable -- -- -- -- Allowance for Mortgage Receivable -- -- -- -- Inventory of Land for Resale -- -- -- -- Due from Other Funds -- -- - 1,165 Due from Other Governmental Units 4,116 10 127,450 11,219 Interest Receivable -- -- 14,974 -- Total Assets $ 395,865 $ 61,036 $ 3,280,971 $ 467,914 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 39,823 $ 252 $ 198,991 $ 18,700 Tax Anticipation Note - -- -- -- Accrued Wages and Benefits Payable 1,129 -- 115,720 19,464 Accrued Compensated Absences Payable 544 -- -- 15,172 Due to Others -- -- -- -- Due to Other Funds 12,013 -- 17,566 1,360 Due to Other Governmental Units 476 -- 476 1,826 Deposits in Escrow -- -- 1,750 6,000 Deferred Revenues -- -- -- Other Current Liabilities -- -- -- -- Total Liabilities 53,985 252 334,503 62,522 Fund Equity: Fund Balances: Reserved for Encumbrances 116 -- 4,663 19,600 Reserved for Land Acquisition -- - -- -- Reserved for Inventory -- -- -- -- Reserved for Mortgage Loans -- -- -- -- Unreserved, Designated for Beaches -- -- -- -- Unreserved, Undesignated 341,764 60,784 2,941,805 385,792 Total Fund Equity 341,880 60,784 2,946,468 405,392 Total Liabilities and Fund Equity $ 395,865 $ 61,036 $ 3,280,971 $ 467,914 E-4 Impact Fees, Impact Fees, Impact Fees, Impact Fees, Parks and Impact Fees, Impact Fees, Police Fire and Roadways Recreation Libraries Solid Waste Facilities EMS $ 3,724,787 $ 841,279 $ 502,465 $ 134,245 $ 724,304 $ 212,834 2,815,898 -- -- -- -- 30,376 -- -- -- -- -- $ 6,571,061 $ 841,279 $ 502,465 $ 134,245 $ 724,304 $ 212,834 $ 1,858 $ 37,451 $ 80,762 $ 128 $ 300 $ 210 -- 323 -- -- -- - 1,368 5,059 -- -- -- -- 52,000 16,150 -- -- -- -- 55,26 58, 83 80,762 128 300 210 -- 1,166 -- -- 21,454 -- 6,515,835 781,130 421,70313 ,117 702,550 212,624 6,515,835 782,296 21,73 13 ,117 724,004 212,624 $ 6571,061 $ 81, 79 $..-. 502,465 $ 13 ,2 $ 724,304 $ _ 212,834 E-5 (Continued) MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS-CONTINUED SEPTEMBER 30, 1996 Upper Keys Health Care 911 Duck Key Local Special Enhancement Security Housing Taxing Fees District Assistance District ASSETS _._...--- ---- Assets: Cash and Cash Equivalents $ 436,487 $ 61,706 $ 189,323 $ 919,727 Investments at Cost or Amortized Cost -- -- -- 2,776,264 Accounts Receivable: Other 31,486 — -- -- Allowance for Other Uncollectible -- -- -- Mortgage Note Receivable -- -- 847,275 -- Allowance for Mortgage Receivable -- -- -- Inventory of Land for Resale — -- -- -- Due from Other Funds -- -- -- Due from Other Governmental Units -- 2 94,844 -- Interest Receivable -- -- 17,690 29,949 Total Assets $ 467,973 $ 61,708 $ 1,149,132 $ 3,725,940 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 23,146 $ 8,883 $ 14,629 $ 2,936 Tax Anticipation Note -- -- -- -- Accrued Wages and Benefits Payable -- -- -- 3,352 Accrued Compensated Absences Payable -- -- -- 3,732 Due to Others -- -- -- -- Due to Other Funds -- -- -- 15 Due to Other Governmental Units -- -- 58,738 139 Deposits in Escrow __ __ -- Deferred Revenues -- -- 847,275 -- Other Current Liabilities -- -- -- Total Liabilities 23,146 8,883 920,642 10,174 Fund Equity: Fund Balances: Reserved for Encumbrances 225 -- -- 74 Reserved for Land Acquisition -- -- -- -- Reserved for Inventory -- -- -- -- Reserved for Mortgage Loans -- -- -- -- Unreserved, Designated for Beaches -- -- -- -- Unreserved, Undesignated 444,602 52,825 228,490 3,715,692 Total Fund Equity 444,827 52,825 228,490 3,715,766 Total Liabilities and Fund Equity $ 467�W3 $_ 61,708 $— 1,149,132 $ 3,725,940 E-6 Cudjoe Jolly Roger Winston Gardens Estates Waterway Comprehensive Sheriff Municipal Municipal Municipal Plan Sheriff Safety Service Service Service Land Federal Seat Culvert District Culvert District Taxing District Authority Grants Program $ 200,368 $ 81,612 $ 118,082 $ 8,187,810 $ 1,153,753 10,792 4,800 178,457 6,731,671 -- -- 1,241,432 4,093 2,044 240,774 539,770 $-----.2.04,461- $-__83,656 $ 118,082 $ 15,343,512 $_ 2,934,955 $ 10,792 $ $ $ -- $ 555,646 $ 130,000 -- 805 739 -- 2,283 124,701 89,581 -- 20 7,835 4,398 859 2,165,027 1,106 8,640 5,137 130,859 3,389 2,934,955 20 3,765,091 6,731,671 178,457 195,821 78,519 (12,777) 4,664,904 10,772 195,821 78,519 (12,777) .-.-..-..15,340,123 -- - 10,772 $ __204,461 83,656 $ .118,082 15,343,512 2,934,955 10,792_ E-7 MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS-CONTINUED SEPTEMBER 30, 1996 Sheriff's Sheriff's Forfeiture Off-Duty Total ASSETS _ —.— -- Assets: Cash and Cash Equivalents $ 65,772 $ -- $ 51,885,690 Investments at Cost or Amortized Cost -- -- 15,280,221 Accounts Receivable: Other -- 2,142 1,772,135 Allowance for Other Uncollectible -- -- (1,336,526) Mortgage Note Receivable -- -- 1,717,299 Allowance for Mortgage Receivable -- -- (387,274) Inventory of Land for Resale -- -- 6,731,671 Due from Other Funds -- -- 1,487,788 Due from Other Governmental Units -- -- 4,127,671 Interest Receivable -- -- 204,096 Total Assets $ 65,772 $ 2,142 $_ 81,482�771 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ -- $ -- $ 2,177,022 Tax Anticipation Note -- -- 130,000 Accrued Wages and Benefits Payable -- -- 511,996 Accrued Compensated Absences Payable -- -- 178,741 Due to Others -- -- 20 Due to Other Funds -- 2,142 2,420,079 Due to Other Governmental Units 65,772 -- 382,219 Deposits in Escrow -- -- 9,531 Deferred Revenues -- -- 9,141,276 Other Current Liabilities Total Liabilities 65,772 2,142 14,951,179 Fund Equity: Fund Balances: Reserved for Encumbrances -- -- 50,417 Reserved for Land Acquisition -- -- 3,765,091 Reserved for Inventory -- -- 6,731,671 Reserved for Mortgage Loans -- -- 178,457 Unreserved, Designated for Beaches -- -- 348,931 Unreserved, Undesignated -- -- 55,457,025 Total Fund Equity -- -- 66,531,592 Total Liabilities and Fund Equity $ 651772_ $ 2,142 $ 81 482,771 E-8 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Affordable Fine Road Housing and and Law Programs Forfeiture Bridge Library Revenues: Taxes 28,348,631, 1,929,858 Licenses& Permits -- -- -- Intergovernmental 824,387 165,561' 2,921,901 Charges for Services 3,119 3,339,790 140,928 Fines&Forfeitures -- 1,621,601 -- 37,013 Investment Income 7,218 712,568 777,746 653 Miscellaneous 22,858 21,861 32,584 2 Total Revenues 857,582 34,210,012 5,803,017 37,668 Expenditures: Current: General Government 787,028 45,833 Public Safety 3,947,220 Physical Environment -- -- Transportation -- 4,147,017 Economic Environment 971,211. 25,337 Human Services -- 643,833 Culture and Recreation -- Debt Service -- -- Total Expenditures 971,211 4,734,248 4,816,187 45,833 Excess of Revenues Over/ (Under) Expenditures (113,629) 29,475,764 986,830 (8,165) Other Financing Sources/(Uses): Transfers from Other Funds 7,704 -- -- Transfers to Other Funds (26,862,936) Total Other Financing Sources/(Uses) 7,704 (26,862,936) Excess of Revenues and Other Sources Over/(Under) Expenditures &Other Uses (105,925) 2,612,828 986,830 (8,165) Fund Balance, October 1, 1995 311,124 8,207,843 12,198,372 24,659 Fund Balance, September 30, 1996 $ 205,199 $ 10,820,671 $ 13,185,202 16,494 E-9 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1996 Tourist Development, Tourist Administrative Tourist Tourist Development, and Development, Development, All Districts, Promotional, District#One, District#Two, Two Cent Two Cent Three Cent Three Cent Revenues: - - --- -----__ Taxes $ 1,916,349 $ 3,971,052 $ 1,611,444 $ 159,926 Licenses& Permits -- -- - -- Intergovernmental Charges for Services 20,698 42,890 16,115 1,749 Fines&Forfeitures -- -- -- -- Investment Income 76,335 89,039 67,730 5,259 Miscellaneous -- 40,855 __ -_ Total Revenues 2,013,382 4,143,836 1,695,289 166,934 Expenditures: Current: General Government -- -- -- -- Public Safety -- -- -- -- Physical Environment -- -- -- -- Transportation __ _- -_ -- Economic Environment 1,615,257 3,749,089 1,192,097 106,363 Human Services -- -- -- -- Culture and Recreation -- -- -- -- Debt Service -- - -- - Total Expenditures 1,615,257 3,749,089 1,192,097 106,363 Excess of Revenues Over/ (Under) Expenditures 398,125 394,747 503,192 60,571 Other Financing Sources/(Uses): Transfers from Other Funds -- -- -- -- Transfers to Other Funds — -- -- -- Total Other Financing Sources/(Uses) -- -- -- -- Excess of Revenues and Other Sources Over/(Under) Expenditures &Other Uses 398,125 394,747 503,192 60,571 Fund Balance, October 1, 1995 1,280,505 1,727,691 1,108,041 112,608 Fund Balance, September 30, 1996 $ 1,678,630 $ 2,122,438 $ 1,611,233 $ 173,179 E-10 Fire and Tourist Tourist Tourist Ambulance Fire and Development, Development, Development, Governmental District#1, Ambulance District#Three, District#Four, District Five, Fund Type Lower an District#5, Three Cent Three Cent Three Cent Grants Middle Keys Tavernier $ 352,727 354,410 465,194 $ $ 2,865,618 $ 429,616 2,234,575 11,863 -- 4,852 4,184 4,895 12,877 575,605 175,290 9,333 11,275 11,502 416,809 103,657 25,876 -- -- -- 29,730 1,826 100 366,912 369,869 481,591 2,693,991 3,558,569 630,882 -- -- -- 651,651 163,316 21,749 90,223 3,354,429 491,361 377,357 -- -- 239,101 233,333 337,891 45,221 -- -- -- 692,488 1,368,864 .......... 239,101 233,333 337,891 3,225,804 3,517,745 513,110 127,811 136,536 143,700 (531,813) 40,824 117,772 .......------ -- -- -- 1,910,420 -- -- -- -- 1,910,420 0 0 127,811 136,536 143,700 1,378,607 40,824 117,772 190,976 206,452 204,329 -- 1,211,273 360,797 318,787 $ 342,988 $ 348,029 1,378,607 $ 1,252,097 $ 478,56,9 E-1 1 (Continued) MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Unincorporated Area Service Unincorporated Fire and Translator District, Area Service Ambulance System Planning, District, District#6, Service Building and Parks and Key Largo District Zoning Recreation Revenues: Taxes $ 274,984 $ 26,555 $ 2,820,986 $ 781,346 Licenses& Permits -- 2,040,015 -- Intergovernmental 371,424 984 Charges for Services 4,086 359,052 42,898 Fines&Forfeitures -- 31,660 -- Investment Income 26,311 4,523 180,339 31,608 Miscellaneous 749 2,090 5,656 19,668 Total Revenues 306,130 33,168 5,809,132 876,504 Expenditures: Current: General Government 24,532 1,919,207 Public Safety 475,241 2,077,841 Physical Environment -- 634,990 Transportation 122,789 Economic Environment -- Human Services -- -- Culture and Recreation 135,149 776,078 Debt Service -- -- -- Total Expenditures 499,773 135,149 4,754,827 776,078 Excess of Revenues Over/ (Under) Expenditures (193,643) (101,981) 1,054,305 100,426 Other Financing Sources/(Uses): Transfers from Other Funds -- -- Transfers to Other Funds Total Other Financing Sources/(Uses) Excess of Revenues and Other Sources Over/(Under) Expenditures &Other Uses (193,643) (101,981) 1,054,305 100,426 Fund Balance, October 1, 1995 535,523 162,765 1,892,163 304,966 Fund Balance, September 30, 1996 $ 341,880 $ 60,784 2,946,468 $ 405,392 E-1 2 Impact Fees, Impact Fees, Impact Fees, Impact Fees, Parks and Impact Fees, Impact Fees, Police Fire and Roadways Recreation Libraries Solid Waste Facilities EMS 315,196 42,475 26,384 4,957 34,744 9,006 452,412 106,245 114,931 28,105 62,481 42,288 .... ...... 767,608 148,720 141,315 33,062 97,225 51,294 900 630 -- 384 503,510 105,463 187,938 503,510 105,463 187,938 384 900 630 264,098 43,257 (46,623) 32,678 96,325 50,664 264,098 43,257 (46,623) 32,678 96,325 50,664 6,251,737 739,039 468,326 101,439 627,679 161,960 6,515,835 $ 782,296 421,703 $ 134,117 724,004 $ 212,624 E-1 3 (Continued) MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Upper Keys Health Care 911 Duck Key Local Special Enhancement Security Housing Taxing Fees District Assistance_ District Revenues: Taxes $ -- $ -- $ -- $ 446 Licenses& Permits -- -- -- Intergovernmental -- -- 525,176 -- Charges for Services 378,246 -- -- Fines&Forfeitures -- -- -- -- Investment Income 14,363 3,120 10,304 213,170 Miscellaneous -- 68,095 409 10,616 Total Revenues 392,609 71,215 535,889 224,232 Expenditures: Current: General Government -- 2,008 -- 7 Public Safety 202,628 59,855 -- -- Physical Environment -- -- -- -- Transportation -- -- -- Economic Environment -- -- 448,505 -- Human Services -- -- -- 286,228 Culture and Recreation -- -- -- -- Debt Service -- -- -- -- Total Expenditures 202,628 61,863 448,505 286,235 Excess of Revenues Over/ (Under) Expenditures 189,981 9,352 87,384 (62,003) Other Financing Sources/(Uses): Transfers from Other Funds -- -- -- -- Transfers to Other Funds Total Other Financing Sources/(Uses) -- -- - -- Excess of Revenues and Other Sources Over/(Under) Expenditures &Other Uses 189,981 9,352 87,384 (62,003) Fund Balance, October 1, 1995 254,846 43,473 141,106 3,777,769 Fund Balance, September 30, 1996 $ 444,827 $ 52,825 $ 228,490 $ 3,715,766 E-14 Cudjoe Jolly Roger Winston Gardens Estates Waterway Comprehensive Sheriff Municipal Municipal Municipal Plan Sheriff Safety Service Service Service Land Federal Seat Culvert District Culvert District Taxing District Authority Grants Program 2,004,027 6,148,371 4,086 2,043 108,000 7,214 2,965 5,254 385,032 223,305 94,189 29,289 675,043 130 234,605 99,197 34,543 3,172,102 6,148,371 130 6,555 2,714 1,007,703 -- 6,148,371 29,908 16,609 47,432 1,441 786 37,904 20,109 47,432 1,007,703 6,148,371 196,701 79,088 (12,889) 2,164,399 130 . .......... 196,701 79,088 (12,889) 2,164,399 130 (880) (569) 112 13,175,724 10,642 195,821 $ 78,519 15,340,123 10,772 E-1 5 (Continued) MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1996 Sheriff's Sheriff's Forfeiture O_ff_-_Duty Total Revenues: Taxes $ -- $ -- $ 46,309,142 Licenses&Permits -- -- 2,040,015 Intergovernmental -- -- 15,208,269 Charges for Services -- 46,564 5,287,967 Fines&Forfeitures 615,863 -- 2,306,137 Investment Income 1,580 -- 3,633,545 Miscellaneous — -- 2,085,517 Total Revenues 617,443 46,564 76,870,592 Expenditures: Current: General Government -- -- 4,632,303 Public Safety 617,443 46,564 17,512,706 Physical Environment -- -- 1,106,680 Transportation -- -- 4,773,316 Economic Environment -- -- 8,963,405 Human Services -- -- 1,622,549 Culture and Recreation -- -- 2,573,492 Debt Service -_ __ 2,227 Total Expenditures 617,443 46,564 41,186,678 Excess of Revenues Over/ (Under) Expenditures -- -- 35,683,914 Other Financing Sources/(Uses): Transfers from Other Funds -- -- 1,918,124 Transfers to Other Funds -- -- (26,862,936) Total Other Financing Sources/(Uses) -- -- (24,944,812) Excess of Revenues and Other Sources Over/(Under) Expenditures &Other Uses -- -- 10,739,102 Fund Balance,October 1, 1995 -- -- 55,792,490 Fund Balance,September 30, 1996 $ — $ -- $ 66,531,592 E-16 MONROE COUNTY, FL 1 STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL AFFORDABLE HOUSING PROGRAMS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 1,279,371 824,387 (454,984) Charges for Services -- 3,119 3,119 Investment Income 7,500 7,218 (282) Miscellaneous -- 22,858 22,858 Total Revenues 1,286,871 857,582 (429,289) Expenditures: Current: Economic Environment: Community Development Block Grant 293,482 285,888 7,594 Home Investment Partnership Program 985,889 538,498 447,391 Plan 2000 26,206 7,704 18,502 Rental Rehab 139,121 139,121 -- Total Expenditures 1,444,698 971,211 473,487 Excess of Revenues Over/ (Under) Expenditures (157,827) (113,629) 44,198 Other Financing Sources/(Uses): Transfers from Other Funds 57,000 7,704 (49,296) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (100,827) (105,925) (5,098) Fund Balance, October 1, 1995 311,124 311,124 Fund Balance, September 30, 1996 $ 210,297 $ 205,199 $ E-1 7 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES N CHANGES IN FUND BALANCE-BUDGETA TL FINE AND FORFEITURE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED T E , 16 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 29,357,530 $ 28,34 ,631 $ (1,008,899) Intergovernmental 171,000 165,561 (5,439) Charges for Services 1,832,179 3,339,790 1,507,611 Fines and Forfeitures 1,512,000 1,621,601 109,601 Investment Income 400,000 712,568 312,568 Miscellaneous -- 21,861 21,861 Total Revenues 33,272,709 34,210,012 937,303 Expenditures: Current: General Government: Witness Fees 816,620 787,028 29,592 Public Safety: Sheriffs Other 2,987,641 2,849,490 138,151 LEEA Funds 75,000 75,000 Jail Operations 184,160 111,702 72,458 Public Works Correction Facilities 990,186 911,028 79,158 Total Public Safety 4,236,987 3,947,220 289,767 Human Services: Handicap Parking Fines 10,162 -- 10,162 Total Expenditures 5,063,769 4,734,248 329,521 Excess of Revenues Over/ (Under) Expenditures 28,208,940 29,475,764 1,266,824 Other Financing Sources/(Uses): Reserve for Contingencies (98,209) -- 98,209 Transfers to Other Funds (27,684,955) (26,862,936) 822,019 Total Other Financing Sources/(Uses) (27,783,16 ) (26,862,936) 920,228 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses 425,776 2,612,828 2,187,052 Fund Balance, October 1, 1995 8,207,843 8,207,843 -- Fund Balance, September 30, 1996 $ 8,633,619 $ 10,820,671 $ 2,187,052 E-18 MONROE COUNTY,FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL ROAD AND BRIDGE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual - --(Unfavorable) Revenues: Taxes $ 1,725,000 1,929,858 204,858 Intergovernmental 2,605,000 2,921,901 316,901 Charges for Services 12,500 140,928 128,428 Investment Income 400,000 777,746 377,746 Miscellaneous 3,500 _32,584 29,084 Total Revenues 4,746,000 5,803,017 1,057,017 Expenditures: Current: Transportation: Road Department 2,369,625 2,131,219 238,406 Boot Key Bridge 108,491 100,357 8,134 County Engineer 580,637 415,591 165,046 Local Option Gas Tax: Street Lighting 269,965 269,372 593 Local Option Gas Tax Projects 2,100,000 237,991 1,862,009 80% Gas Tax 8,823,159 862,159 7,961,000 In-House Projects 250,000 130,328 119,672 Total Transportation 14,501,877 4,147,017 10,354,860 Economic Environment: Veteran's Affairs Transportation 26,270 25,337 933 Human Services: Transportation-Human Services 649,117 643,833 5,284 Total Expenditures 15,177,264 4,816,187 10,361,077 Excess of Revenues Over/ (Under) Expenditures (10,431,264) 986,830 11,418,094 Other Financing Sources/(Uses): Reserve for Contingencies (90,936) - 90,936 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (10,522,200) 986,830 11,509,030 Fund Balance, October 1, 1995 12,198,372 12,198,372 -- Fund Balance, September 30, 1996 $ 1,676,172 $ 13,185,202 $ 11,509,030 ---------- E-1 9 MONROE COUNTY,FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL LAW LIBRARY SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable)_ Revenues: Fines and Forfeitures $ 30,500 $ 37,013 $ 6,513 Investment Income 500 653 153 Miscellaneous 3,000 2 (2,998) Total Revenues 34,000 37,668 3,668 Expenditures: Current: General Government: Operations 46,854 45,833 1,021 Excess of Revenues Over/ (Under) Expenditures (12,854) (8,165) 4,689 Other Financing Sources/(Uses): Reserve for Contingencies (621) — 621 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (13,475) (8,165) 5,310 Fund Balance, October 1, 1995 24,659 24,659 -- Fund Balance, September 30, 1996 $ _ 11,184 $ 16,494 $ 5,310 E-20 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL TOURIST DEVELOPMENT,ALL DISTRICTS,TWO CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,609,272 1,916,349 $ 307,077 Charges for Services -- 20,698 20,698 Investment Income — 76,335 76,335 Total Revenues 1,609,272 2,013,382 404,110 Expenditures: Current: Economic Environment: Administration 990,603 826,690 163,913 Cultural Umbrella 347,000 279,037 67,963 Fishing Umbrella 446,000 410,827 35,173 Diving Umbrella 100,000 98,703 1,297 Total Expenditures 1,883,603 1,615,257 268,346 Excess of Revenues Over/ (Under) Expenditures (274,331) 398,125 672,456 Other Financing Sources/(Uses): Reserve for Contingencies (162,750) 162,750 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (437,081) 398,125 835,206 Fund Balance, October 1, 1995 1,280,505 1,280,505 -- Fund Balance, September 30, 1996 $ 843,424 $ 1,678,630 $ 835,206 E-21 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT,ADMINISTRATIVE AND PROMOTIONAL,TWO CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 3,334,728 $ 3,971,052 $ 636,324 Charges for Services -- 42,890 42,890 Investment Income -- 89,039 89,039 Miscellaneous -- 40,855 40,855 Total Revenues 3,334,728 4,143,836 809,108 Expenditures: Current: Economic Environment: Advertising and Promotion 3,498,038 3,455,891 42,147 Administrative Services 405,159 293,198 111,961 Total Expenditures 3,903,197 3,749,089 154,108 Excess of Revenues Over/ (Under) Expenditures (568,469) 394,747 963,216 Other Financing Sources/(Uses): Reserve for Contingencies (337,250) -- 337,250 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (905,719) 394,747 1,300,466 Fund Balance, October 1, 1995 1,727,691 1,727,691 -- Fund Balance, September30, 1996 $ 821,972 $ 2,122,438 $ 1,300,466 E-22 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT#ONE,THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,359,600 1,611,444 251,844 Charges for Services -- 16,115 16,115 Investment Income - 67,730 67,730 Total Revenues 1,359,600 1,695,289 335,689 Expenditures: Current: Economic Environment: TDC Administrative 38,630 26,582 12,048 Tourist Information Services 219,000 209,303 9,697 Bricks and Mortar 228,811 193,597 35,214 Special Events 251,366 160,749 90,617 Promotion and Advertising 601,220 574,937 26,283 Beaches 182,914 26,929 155,985 Total Expenditures 1,521,941 1,192,097 329,844 Excess of Revenues Over/ (Under) Expenditures (162,341) 503,192 665,533 Other Financing Sources/(Uses): Reserve for Contingencies (135,960) - 135,960 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (298,301) 503,192 801,493 Fund Balance, October 1, 1995 1,108,041 1,108,041 -- Fund Balance, September 30, 1996 $ 809,740 1,611,233 $ 801,493 E-23 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT#TWO,THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 148,320 $ 159,926 $ 11,606 Charges for Services -- 1,749 1,749 Investment Income -- 5,259 5,259 Total Revenues 148,320 166,934 18,614 Expenditures: Current: Economic Environment: TDC Administrative 4,310 4,310 -- Tourist Information Services 52,305 51,296 1,009 Bricks and Mortar 23,683 20,849 2,834 Special Events 1,770 1,000 770 Promotion and Advertising 59,402 28,908 30,494 Total Expenditures 141,470 106,363 35,107 Excess of Revenues Over/ (Under) Expenditures 6,850 60,571 53,721 Other Financing Sources/(Uses): Reserve for Contingencies (14,833) -- 14,833 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (7,983) 60,571 68,554 Fund Balance, October 1, 1995 112,608 112,608 -- Fund Balance, September 30, 1996 $ 104,625 $ 173,179 $ 68,554 E-24 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT#THREE,THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 271,920 352,727 $ 80,807 Charges for Services -- 4,852 4,852 Investment Income 9,333 9,333 Total Revenues 271,920 366,912 94,992 Expenditures: Current: Economic Environment: TDC Administrative 7,726 5,244 2,482 Tourist Information Services 80,600 78,148 2,452 Bricks and Mortar 35,483 30,050 5,433 Special Events 1,678 -- 1,678 Promotion and Advertising 132,045 125,659 6,386 Total Expenditures 257,532 239,101 18,431 Excess of Revenues Over/ (Under) Expenditures 14,388 127,811 113,423 Other Financing Sources/(Uses): Reserve for Contingencies (27,192) - 27,192 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (12,804) 127,811 140,615 Fund Balance, October 1, 1995 190,976 190,976 -- Fund Balance, September 30, 1996 178,172 $ 318787 $ 140,615 E-25 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT#FOUR,THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 296,640 $ 354,410 $ 57,770 Charges for Services -- 4,184 4,184 Investment Income -- 11,275 11,275 Total Revenues 296,640 369,869 73,229 Expenditures: Current: Economic Environment: TDC Administrative 8,428 5,734 2,694 Tourist Information Services 80,000 68,175 11,825 Bricks and Mortar 19,638 18,270 1,368 Special Events 29,865 2,333 27,532 Promotion and Advertising 143,013 138,821 4,192 Total Expenditures 280,944 233,333 47,611 Excess of Revenues Over/ (Under) Expenditures 15,696 136,536 120,840 Other Financing Sources/(Uses): Reserve for Contingencies (29,664) -- 29,664 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (13,968) 136,536 150,504 Fund Balance, October 1, 1995 206,452 206,452 -- Fund Balance, September 30, 1996 $ 192 484 $ 342,988 $ 150,504 E-26 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT#FIVE,THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 395,520 465,194 69,674 Charges for Services -- 4,895 4,895 Investment Income - 11,502 11,502 Total Revenues 395,520 481,591 86,071 Expenditures: Current: Economic Environment: TDC Administrative 11,237 7,652 3,585 Tourist Information Services 87,649 82,093 5,556 Bricks and Mortar 38,281 22,225 16,056 Special Events 8,717 -- 8,717 Promotion and Advertising 228,707 225,921 2,786 Total Expenditures 374,591 337,891 36,700 Excess of Revenues Over/ (Under) Expenditures 20,929 143,700 122,771 Other Financing Sources/(Uses): Reserve for Contingencies (39,553) -- 39,553 ............ Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (18,624) 143,700 162,324 Fund Balance, October 1, 1995 204,329 204,329 -- ........... Fund Balance, September 30, 1996 $ 185,705 $ 348,02'.9, 62,324 E-27 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL GOVERNMENTAL FUND TYPE GRANTS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 11,669,593 $ 2,234,575 $ (9,435,018) Charges for Services 95,705 12,877 (82,828) Investment Income 200,000 416,809 216,809 Miscellaneous 51,741 29,730 (22,011) Total Revenues 12,017,039 2,693,991 (9,323,048) Expenditures: Current: General Government: Drug Court Program 251,235 60,696 190,539 Florida Communities Trust-ROGO 7,659,944 529,450 7,130,494 Compensated Absences-Ineligible Grant Costs 62,000 61,505 495 Total General Government 7,973,179 651,651 7,321,528 Public Safety: Emergency Management Trust Fund 70,042 68,028 2,014 Hazardous Mitigation 25,003 22,195 2,808 Total Public Safety 95,045 90,223 4,822 Physical Environment: Hazardous Waste Curbside Pickup 48,000 3,999 44,001 Garrison Bight Restrooms 157,745 157,745 -- Key West Anchorage Mooring Buoy 4,800 4,800 -- Ocean Reef-Installation of Regulatory Buoys 11,880 11,880 -- Emergency Removal DV092016 957 957 -- Hammer Point Channel Marker#2 900 900 -- Emergency Removal DV092126 3,795 3,795 -- Smathers Beach Regulatory Buoys 9,860 9,860 -- North Key Largo Channel Marker Repair 3,983 3,983 -- Emergency Removal DV032130 630 630 -- Emergency Removal DV03A2146 4,000 4,000 -- Emergency Removal DV03A2146 1,752 -- 1,752 Emergency Removal DV031907,032141,03A2159 3,968 3,968 -- Emergency Removal DV03A2154 2,180 2,180 -- Derelict Vessel Removal 58,315 58,312 3 Ramrod &Summerland Channel Markers 3,700 3,700 -- Tavernier Creek Relocation of Piling 1,695 1,695 -- Emergency Removal DV03A2250 4,050 4,050 -- Emergency Removal DV03A2255 966 966 -- Emergency Removal DV03A2171 2,941 -- 2,941 Reef Mooring Buoy System 25,000 -- 25,000 Key West Boating Restricted Area 908 -- 908 Hazardous Tree Removal 100,000 99,937 63 E-28 (Continued) MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL GOVERNMENTAL FUND TYPE GRANTS SPECIAL REVENUE FUND -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) --------.................... Total Physical Environment 452,025 377,357 74,668 Economic Environment: Low Income Home Energy Assistance 159,299 20,695 138,604 Net-Ban Emergency Assistance 39,843 804 39,039 SFETC-JTPA Liaison 30,940 6,384 24,556 SFETC Title IIA/IIC/111 Intake 88,220 17,338 70,882 Total Economic Environment 318,302 45,221 273,081 Human Services: Grace Jones Daycare Center 3,091 3,091 Senior Community Service Employment Program 198,100 42,761 155,339 Senior Community Service Employment Program 7,869 7,869 Title 11IC-1 Concregate Meals 187,654 129,893 57,761 Title IIIC-2 Home Delivered Meals 183,113 121,954 61,159 Community Care for the Elderly 681,913 158,935 522,978 Community Care for Disabled Adults 129,030 29,804 99,226 Home Care for the Elderly 32,939 16,276 16,663 Title III-D In-Home Services 34,738 27,043 7,695 Support Services III B 215,460 144,880 70,580 Alzheimer's Disease Initiative 53,711 9,982 43,729 Nutrition IIIF 1,083 1,083 Total Human Services 1,728,701 692,488 1,036,213 Culture and Recreation: Sombrero Beach Restrooms 107,750 107,750 Artificial Reef Program 50,000 50,000 Florida Communities Trust-Swartz#2 3,440,000 1,368,864 2,071,136 Total Cultural and Recreation 3,597,750 1,368,864 2,228,886 Total Expenditures 14,165,002 3,225,804 10,939,198 Excess of Revenues Over/ (Under) Expenditures (2,147,963) (531,813) 1,616,150 Other Financing Sources/(Uses): Transfers from Other Funds 2,147,963 1,910,420 (237,543) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses 1,378,607 1,378,607 Fund Balance, October 1, 1995 Fund Balance, September 30, 1996 1,378,607 1,378,607_ ---------- E-29 MONROE COUNTY,FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT#1 -LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 2,948,001 $ 2,865,618 $ (82,383) Intergovernmental 10,000 11,863 1,863 Charges for Services 480,000 575,605 95,605 Investment Income 40,000 103,657 63,657 Miscellaneous -- 1,826 1,826 Total Revenues 3,478,001 3,558,569 80,568 Expenditures: Current: General Government: Commissions and Fees 184,919 163,316 21,603 Public Safety: Fire Rescue-Stock Island 206,132 104,962 101,170 Fire Rescue-Big Coppitt 139,147 109,183 29,964 Fire Rescue-Sugarloaf 134,768 96,899 37,869 Fire Rescue-Big Pine 206,853 172,229 34,624 Fire Rescue-Marathon 198,577 134,899 63,678 Fire Rescue-Conch Key 136,581 133,414 3,167 Fire Rescue-Layton 76,476 53,591 22,885 Fire Rescue-Islamorada 147,266 87,983 59,283 Fire Rescue-Tavernier 29 29 -- Lower&Middle Keys Ambulance District 2,480,375 2,461,240 19,135 Total Public Safety 3,726,204 3,354,429 371,775 Total Expenditures 3,911,123 3,517,745 393,378 Excess of Revenues Over/ (Under) Expenditures (433,122) 40,824 473,946 Other Financing Sources/(Uses): Reserve for Contingencies (117,112) -- 117,112 Excess of Revenues and Other Sources Over/ Under Expenditures and Other Uses (550,234) 40,824 591,058 Fund Balance, October 1, 1995 1,211,273 1,211,273 -- Fund Balance, September 30, 1996 $ 661,039 $ 1,252,097 $ 591,058 E-30 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT#5-TAVERNIER SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 446,442 429,616 $ (16,826) Charges for Services -- 175,290 175,290 Investment Income 10,000 25,876 15,876 Miscellaneous -- 100 100 Total Revenues 456,442 630,882 174,440 Expenditures: Current: General Government: Commissions and Fees 24,722 21,749 2,973 Public Safety: Tavernier Volunteer Ambulance 362,099 347,928 14,171 Tavernier Volunteer Fire Dept. 161,799 143,433 18,366 Total Public Safety 523,898 491,361 32,537 Total Expenditures 548,620 513,110 35,510 Excess of Revenues Over/ (Under) Expenditures (92,178) 117,772 209,950 Other Financing Sources/(Uses): Reserve for Contingencies (40,000) -- 40,000 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (132,178) 117,772 249,950 Fund Balance, October 1, 1995 360,797 360,797 -- Fund Balance, September 30, 1996 $ 228,619 $ 478,569. 249,950 E-31 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT#6-KEY LARGO SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget _ Actual (Unfavorable) Revenues: Taxes $ 283,356 $ 274,984 $ (8,372) Charges for Services -- 4,086 4,086 Investment Income 15,000 26,311 11,311 Miscellaneous -- 749 749 Total Revenues 298,356 306,130 7,774 Expenditures: Current: General Government: Commissions and Fees 29,378 24,532 4,846 Public Safety: Key Largo Volunteer Ambulance 319,185 278,764 40,421 Key Largo Volunteer Fire Dept. 212,567 193,882 18,685 Key Largo Volunteer Fire Dept.-Cross Key 2,595 2,595 -- Total Public Safety 534,347 475,241 59,106 Total Expenditures 563,725 499,773 63,952 Excess of Revenues Over/ (Under) Expenditures (265,369) (193,643) 71,726 Other Financing Sources/(Uses): Reserve for Contingencies (10,213) -- 10,213 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (275,582) (193,643) 81,939 Fund Balance, October 1, 1995 535,523 535,523 -- Fund Balance, September 30, 1996 $ 259,941 $ 341,880 $ 81,939 E-32 MONROE COUNTY,FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL TRANSLATOR SYSTEM SERVICE DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 26,758 $ 26,555 $ (203) Investment Income 9,000 4,523 (4,477) Miscellaneous Revenue 2,090 2,090 ----—------------ Total Revenues 35,758 33,168 (2,590) Expenditures: Current: Culture and Recreation: Translator Operations 148,970 135,149 13,821 ------------- --------------------- —------------- Excess of Revenues Over/ (Under) Expenditures (113,212) (101,981) 11,231 Fund Balance, October 1, 1995 162,765 162,765 Fund Balance, September 30, 1996 $ 49,553 $ 60,78 11,231 E-33 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT-PLANNING, BUILDING AND ZONING SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 2,922,761 $ 2,820,986 $ (101,775) Licenses and Permits 1,080,000 2,040,015 960,015 Intergovernmental 579,805 371,424 (208,381) Charges for Services 141,000 359,052 218,052 Fines and Forfeitures 75,000 31,660 (43,340) Investment Income 100,000 180,339 80,339 Miscellaneous 5,000 5,656 656 Total Revenues 4,903,566 5,809,132 905,566 Expenditures: Current: General Government: Commissions and Fees 202,115 154,641 47,474 Planning and Zoning 1,326,793 1,045,983 280,810 DCA Land Development Regulations 275,000 253,803 21,197 Planning Commission 57,431 50,530 6,901 Growth Management 438,397 389,092 49,305 ROGO Implementation 10,000 -- 10,000 Planning and Building Refunds 30,000 25,158 4,842 Total General Government 2,339,736 1,919,207 420,529 Public Safety: Building Department 1,310,577 1,240,718 69,859 Code Enforcement 644,921 627,576 17,345 Fire Marshall 253,304 209,547 43,757 Total Public Safety 2,208,802 2,077,841 130,961 Physical Environment: Environmental Resources 269,992 250,092 19,900 ADID Project(Florida Keys) 10,305 1,129 9,176 Marine Resources 131,580 128,019 3,561 Wastewater Management Plan 314,000 245,000 69,000 Tree Canopy Survey 21,500 10,750 10,750 Total Physical Environment 747,377 634,990 112,387 E-34 (Continued) MONROE COUNTY,FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT-PLANNING, BUILDING AND ZONING SPECIAL REVENUE FUND -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual — _(Unfavorable) Transportation: 1994 Travel Time Study 11,554 11,554 Bike and Pedestrian FDOT Plan 130,000 45,500 84,500 Transportation Study Plan Update 100,000 65,735 34,265 Total Transportation 241,554 122,789 118,765 Total Expenditures 5,537,469 4,754,827 782,642 Excess of Revenues Over/ (Under) Expenditures (633,903) 1,054,305 1,688,208 Other Financing Sources/(Uses): Reserve for Contingencies (184,709) — 184,709 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (818,612) 1,054,305 1,872,917 Fund Balance, October 1, 1995 1,892,163 1,892,163 Fund Balance, September 30, 1996 $ 1,073,551 $ 2,946,468 $ 1,872,917 E-35 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT-PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 809,474 $ 781,346 $ (28,128) Intergovernmental 500 984 484 Charges for Services 25,000 42,898 17,898 Investment Income 12,000 31,608 19,608 Miscellaneous -- 19,668 19,668 Total Revenues 846,974 876,504 29,530 Expenditures: Current: Culture and Recreation: Parks&Beaches Unincorporated 884,625 776,078 108,547 Excess of Revenues Over/ (Under) Expenditures (37,651) 100,426 138,077 Other Financing Sources/(Uses): Reserve for Contingencies (15,000) -- 15,000 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (52,651) 100,426 153,077 Fund Balance, October 1, 1995 304,966 304,966 -- Fund Balance, September 30, 1996 $ 252,315 $ 405,392 $ 153,077 E-36 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL IMPACT FEES -ROADWAYS CIA►L REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget— Actual (Unfavorable) Revenues: Investment Income $ 200,000 315,196 115,196 Miscellaneous 280,000 452,412 172,412 Total Revenues 480,000 767,608 287,608 Expenditures: Current: Transportation: Fair Share Improvement County Wide 4,040,000 -- 4,040,000 Fair Share Improvement Dist 1 785,000 279,805 505,195 Fair Share Improvement Dist 2 417,000 -- 417,000 Fair Share Improvement Dist 3 860,000 171,705 688,295 Fair Share Improvement Key Colony Beach 129,000 52,000 77,000 Total Expenditures 6,231,000 503,510 5,727,490 Excess of Revenues Over/ (Under) Expenditures (5,751,000) 264,098 6,015,098 Fund Balance, October 1, 1995 6,251,737 6,251,737 — Fund Balance, September 30, 1996 $ 500,737 6,5_1 5,835 $ 6,015,098 E-37 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL IMPACT FEES -PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 19,500 $ 42,475 $ 22,975 Miscellaneous 113,500 106,245 (7,255) Total Revenues 133,000 148,720 15,720 Expenditures: Current: Culture and Recreation: Fair Share Improvement Dist 1 119,096 1,700 117,396 Fair Share Improvement Dist 2 13,000 -- 13,000 Fair Share Improvement Dist 3 405,000 340 404,660 Fair Share Improvement Key Colony Beach 17,650 16,150 1,500 Big Coppitt Key Park 73,604 38,472 35,132 Jesse Hobbs Park 155,000 48,801 106,199 Total Expenditures 783,350 105,463 677,887 Excess of Revenues Over/ (Under) Expenditures (650,350) 43,257 693,607 Fund Balance, October 1, 1995 739,039 739,039 -- Fund Balance, September 30, 1996 $ 88,689 $ 782,296 $ 693,607 E-38 MONROE COUNTY,, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL IMPACT FEES -LIBRARIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Vadance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 11,000 $ 26,384 15,384 Miscellaneous 120,000 114,931 (5,069) Total Revenues 131,000 141,315 10,315 Expenditures: Current: Culture and Recreation: Fair Share Improvement County Wide 72,450 38,823 33,627 Marathon Library 30,000 24,690 5,310 Islamorada Library 220,000 102,547 117,453 Countywide Automation 177,000 21,878 155,122 Total Expenditures 499,450 187,938 311,512 Excess of Revenues Over/ (Under) Expenditures (368,450) (46,623) 321,827 Fund Balance, October 1, 1995 468,326 468,326 Fund Balance, September 30, 1996 $ 99,876 421,703 321,827 E-39 MONROE COUNTY,FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL IMPACT FEES-SOLID WASTE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 15,000 $ 4,957 $ (10,043) Miscellaneous 30,000 28,105 (1,895) Total Revenues 45,000 33,062 (11,938) Expenditures: Current: Physical Environment: Fair Share Improvement Projects 142,750 384 142,366 Excess of Revenues Over/ (Under) Expenditures (97,750) 32,678 130,428 Fund Balance, October 1, 1995 101,439 101,439 -- Fund Balance, September 30, 1996 $ 3,689 $ 134,117 $ 130,428 E-40 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL IMPACT FEES -POLICE FACILITIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 17,500 $ 34,744 17,244 Miscellaneous 75,000 62,481 (12,519) Total Revenues 92,500 97,225 4,725 Expenditures: Current: Public Safety: Fair Share Improvement County Wide 614,875 750 614,125 Fair Share Improvement Dist 3 1,000 150 850 Police Facilities 22,000 22,000 ........... Total Expenditures 637,875 900 636,975 Excess of Revenues Over/ (Under) Expenditures (545,375) 96,325 641,700 Fund Balance, October 1, 1995 627,679 627,679 -- Fund Balance, September 30, 1996 $ 82,304 $ 724,004 $ 641,700 E-41 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL IMPACT FEES-FIRE AND EMS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 2,610 $ 9,006 $ 6,396 Miscellaneous 39,500 42,288 2,788 Total Revenues 42,110 51,294 9,184 Expenditures: Current: Public Safety: Fair Share Improvement Dist 1 74,000 525 73,475 Fair Share Improvement Dist 2 22,000 -- 22,000 Fair Share Improvement Dist 3 90,000 105 89,895 Fair Share Improvement Key Colony Beach 1,004 -- 1,004 Total Expenditures 187,004 630 186,374 Excess of Revenues Over/ (Under) Expenditures (144,894) 50,664 195,558 Fund Balance, October 1, 1995 161,960 161,960 -- Fund Balance, September 30, 1996 $ 17,066 $ 212,624 $ 195,558 E-42 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL 911 ENHANCEMENT FEES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPT EMBER 30, 1996 Variance Favorable Budget — Actual _(Unfavorable) Revenues: Charges for Services $ 373,186 378,246 $5,060 Investment Income 500 14,363 13,863 ------------ Total Revenues 373,686 392,609 18,923 Expenditures: Current: Public Safety: 911 Emergency System 547,715 202,628 345,087 Excess of Revenues Over/ (Under) Expenditures (174,029) 189,981 364,010 Other Financing Sources/(Uses): Reserve for Contingencies (26,687) 26,687 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (200,716) 189,981 390,697 Fund Balance, October 1, 1995 254,846 254,846 Fund Balance, September 30, 1996 $ 5 ,130 $ 444,827 390,697 E-43 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL DUCK KEY SECURITY DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 1,500 $ 3,120 $ 1,620 Miscellaneous 51,605 68,095 16,490 Total Revenues 53,105 71,215 18,110 Expenditures: Current: General Government: Commissions and Fees 2,500 2,008 492 Public Safety: Island Security 60,290 59,855 435 Total Expenditures 62,790 61,863 927 Excess of Revenues Over/ (Under) Expenditures (9,685) 9,352 19,037 Other Financing Sources/(Uses): Reserve for Contingencies (5,810) -- 5,810 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (15,495) 9,352 24,847 Fund Balance, October 1, 1995 43,473 43,473 -- Fund Balance, September 30, 1996 $ 27,978 $ 52,825 $ 24,847 E-44 MONROE COUNTY,FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL LOCAL HOUSING ASSISTANCE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget - Actual --- --(Unfavorable) Revenues: Intergovernmental $ 480,591 $ 525,176 $ 44,585 Investment Income 6,500 10,304 3,804 Miscellaneous -- 409 409 Total Revenues 487,091 535,889 48,798 Expenditures: Current: Economic Environment: Administration 53,823 53,814 9 Home Ownership/Rehab Existing 321,099 321,099 Home Ownership Loan Guarantee/Repurchase 40,036 40,036 Home Ownership/Fair Housing 17,171 17,171 Rental Rehabilitation 56,421 56,421 Total Expenditures 488,550 448,505 40,045 Excess of Revenues Over/ (Under) Expenditures (1,459) 87,384 88,843 Other Financing Sources/(Uses): Reserve for Contingencies (4,186) - 4,186- Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-Budgetary Basis (5,645) 87,384 93,029 Adjustment for Mortgage Receivables (297,859) (297,859) Adjustment for Mortgage Loans Made 297,859 297,859 Total Adjustments Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-GAAP Basis (5,645) 87,384 93,029 Fund Balance, October 1, 1995 141,106 141,106 Fund Balance, September 30, 1996 $ 135,461.. $ 228,490 93,029 ... ....------ E-45 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ -- $ 446 $ 446 Investment Income 150,000 213,170 63,170 Miscellaneous -- 10,616 10,616 Total Revenues 150,000 224,232 74,232 Expenditures: Current: General Government: Commissions and Fees 100 7 93 Human Services: Trauma Care Administration 155,355 124,552 30,803 Transportation and Treatment 1,347,327 140,401 1,206,926 Pre-Transportation Hospital &Physical Care 103,641 7,295 96,346 Upgrading Facilities&Staff Services 621,844 13,980 607,864 Total Human Services 2,228,167 286,228 1,941,939 Total Expenditures 2,228,267 286,235 1,942,032 Excess of Revenues Over/ (Under) Expenditures (2,078,267) (62,003) 2,016,264 Other Financing Sources/(Uses): Reserve for Contingencies (102,213) -- 102,213 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (2,180,480) (62,003) 2,118,477 Fund Balance, October 1, 1995 3,777,769 3,777,769 -- Fund Balance, September 30, 1996 $ 1,597,289 $ 3,715,766 $ 2,118,477 E-46 MONROE COUNTY, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL CUDJOE GARDENS MUNICIPAL SERVICE CULVERT DISTRICT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ -- 4,086 $ 4,086 Investment Income 13,439 7,214 (6,225) Miscellaneous 268,785 223,305 (45,480) Total Revenues 282,224 234,605 (47,619) Expenditures: Current: General Government Commissions and Fees 15,000 6,555 8,445 Physical Environment: Cudjoe Gardens Culverts 230,311 29,908 200,403 Debt Service: Principal 22,000 22,000 -- Interest 1,474 1,441 33 Total Debt Service 23,474 23,441 33 Total Expenditures 268,785 59,904 208,881 Excess of Revenues Over/(Under) Expenditures-Budgetary Basis 13,439 174,701 161,262 Adjustment for Repayment of Tax Anticipation Note 22,000 22,000 -- Excess of Revenues Over/(Under) Expenditures-GAAP Basis 35,439 196,701 161,262 Fund Balance, October 1, 1995 (880) (880) -- Fund Balance, September 30, 1996 34,559 195,821 161,262 E-47 MONROE COUNTY, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL JOLLY ROGER ESTATES MUNICIPAL SERVICE CULVERT DISTRICT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget_ Actual _(Unfavorable) Revenues: Charges for Services $ -- $ 2,043 $ 2,043 Investment Income 4,927 2,965 (1,962) Miscellaneous 98,543 94,189 (4,354) Total Revenues 103,470 99,197 (4,273) Expenditures: Current: General Government Commissions and Fees 3,500 2,714 786 Physical Environment: Jolly Roger Estates Culverts 82,239 16,609 65,630 Debt Service: Principal 12,000 12,000 -- Interest 804 _ 786 18 Total Debt Service 12,804 12,786 18 Total Expenditures 98,543 32,109 66,434 Excess of Revenues Over/(Under) Expenditures- Budgetary Basis 4,927 67,088 62,161 Adjustment for Repayment of Tax Anticipation Note 12,000 12,000 -- Excess of Revenues Over/(Under) Expenditures-GAAP Basis 16,927 79,088 62,161 Fund Balance, October 1, 1995 (569) (569) -- Fund Balance, September 30, 1996 $ 16,358 $ 78,519 $ 62,161 E-48 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL WINSTON WATERWAY MUNICIPAL SERVICE TAXING DISTRICT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 .Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 1,500 5,254 $ 3,754 Miscellaneous 29,289 29,289 Total Revenues 1,500 34,543 33,043 Expenditures: Current: General Government Commissions and Fees 1,000 -- 1,000 Physical Environment: Winston Waterway 130,425 47,432 82,993 .......... ........ Total Expenditures 131,425 47,432 83,993 Excess of Revenues Over/ (Under) Expenditures (129,925) (12,889) 117,036 Fund Balance, October 1, 1995 112 112 Fund Balance, September 30, 1996 $ (129,813) (12,777) 117,036 E-49 MONROE COUNTY, FLORIDA SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL COMPREHENSIVE PLAN LAND AUTHORITY SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 1,416,000 $ 2,004,027 $ 588,027 Charges for Services 108,000 108,000 -- Investment Income 100,000 385,032 285,032 Miscellaneous 71,000 745,043 674,043 Total Revenues 1,695,000 3,242,102 1,547,102 Expenditures: Current: General Government: Administrative 300,800 225,230 75,570 Land and Land Rights Acquisition 5,722,869 679,863 5,043,006 Grants and Aid 402,500 98,606 303,894 Total Expenditures 6,426,169 1,003,699 5,422,470 Excess of Revenues Over/(Under) Expenditures- Budgetary Basis (4,731,169) 2,238,403 6,969,572 Adjustment to Report Expenditures for Land as an Asset 5,722,869 638,431 (5,084,438) Adjustment to Report Cost of Land Sold as an Expenditure -- (701,460) (701,460) Adjustment to Report Mortgage Repayments as a Reduction in Assets (70,000) (70,000) -- Adjustment to Report Mortgage Loan as an Asset -- 59,025 59,025 Total Adjustments 5,652,869 (74,004) (5,726,873) Excess of Revenues Over/(Under) Expenditures-GAAP Basis 921,700 2,164,399 1,242,699 Fund Balance, October 1, 1995 13,175,724 13,175,724 -- Fund Balance, September 30, 1996 $ 14,097,424 $ 15,340,123 $ 1242,699 E-50 MONROE COUNTY, FLORIDA STATEMENT F REVENUES, EXPENDITURES CHANGES IN FUND BALANCE-BUDGET AND ACTUAL SHERIFFFEDERAL GRANTS SPECIALtl FUND FOR THE FISCAL YEAR ENDED SEPTEMBER30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 13.,465,599 $ 6,148,371 (7,317,228) Expenditures: Current: Public Safety 1 ,46 ,59 6,148,371 7,317,228 Excess of Revenues Over/ (Under) Expenditures -- -- -- Fund Balance, October 1, 195 -- -- -- Fund Balance, September 30, 1996 $ -- $ -- $ -- E-51 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL SHERIFF SAFETY SEAT PROGRAM SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 10,772 $ -- $ (10,772) Miscellaneous -- 130 130 Total Revenues: 10,772 130 (10,642) Expenditures: Current: Public Safety 10,772 -- 10,772 Excess of Revenues Over/ (Under) Expenditures -- 130 130 Fund Balance, October 1, 1995 10,642 10,642 -- Fund Balance, September 30, 1996 $ 10,642 $ 10,772 $ 130 E-52 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL SHERIFF'S OFF-DUTY SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 50,000 $ 46,564 $ (3,436) Expenditures: Current: Public Safety 50,000 46,564 3,436 Excess of Revenues Over/ (Under) Expenditures Fund Balance, October 1, 1995 Fund Balance, September 30, 1996 E-53 THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY,FLORIDA COMBINING BALANCE SHEET ALL DEBT SERVICE FUNDS SEPTEMBER 30, 1996 1993 1993 1991 Refunding Refunding is Tax Improvement Improvement Revenue Bonds-1983 Bonds--1988— —Bonds Total ASSETS Assets: Restricted Assets: Cash and Cash Equivalents $ 324,172 $ 461,214 $ 5,478,604 $ 6,263,990 Investments at Cost or Amortized Cost — 2,913,667 2,913,667 Total Assets $ 324,172 $ 61, 21 $ 8,392,271 $ 9,177,657 LIABILITIES AND FUND EQUITY Liabilities: Payable from Restricted Assets: Accounts Payable $ 25 $ $ 1,631 $ 1,656 Accrued Interest Payable 891,915 891,915 Total Liabilities 25 -- — 893,546 893,571 Fund Equity: Reserved for Debt Service 324,147 461,214 7,498,725 8,284,086 Total Liabilities and Fund Equity $ 324,172 $ 461,214 $ 8,392,271 $ 9,177,657 F-1 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 1993 1993 1991 Refunding Refunding Sales Tax Improvement Improvement Revenue Bonds-1983 Bonds-1 988 Bonds Total Revenues: Intergovernmental $ 223,250 $ 684,000 $ -- 907,250 Investment Income 17,656 20,143 560,260 598,059 Total Revenues 240,906 704,143 560,260 1,505,309 Expenditures: Debt Service 208,653 664,790 4,812,993 5,686,436 Excess of Revenues Over/ (Under) Expenditures 32,253 39,353 (4,252,733) (4,181,127) Other Financing Sources/(Uses): Transfers from Other Funds -- -- 4,881,740 4,881,740 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses 32,253 39,353 629,007 700,613 Fund Balance, October 1, 1995 291,894 421,861 6,869,718 7,583,473 Fund Balance, September 30, 1996 $__32147 $ 461,214 $ 7,498,725 $ 8,284,086 F-2 MONROE COUNTY,FLORIDA COMBINING STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES-BUDGET AND ACTUAL ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 1993 Refunding Improvement Bonds -1983 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 223,250 $ 223,250 $ -- Investment Income 15,000 17,656 2,656 Total Revenues 238,250 240,906 2,656 Expenditures: Debt Service: Principal Retirement 175,000 175,000 -- Interest 32,965 32,965 -- Fiscal Charges 158,372 688 157,684 Total Expenditures 366,337 208,653 157,684 Excess of Revenues Over/ (Under) Expenditures (128,087) 32,253 160,340 Other Financing Sources/(Uses): Reserve for Contingencies (50,000) -- 50,000 Transfers from Other Funds -- -- -- Total Other Financing Sources/(Uses) (50,000) -- 50,000 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (178,087) 32,253 210,340 Fund Balance, October 1, 1995 291,894 291,894 -- Fund Balance,September 30, 1996 $ 113,807 $ 324,147 $ 210,340 F-3 1993 Refunding Improvement Bonds -1988 1991 Sales Tax Revenue Bonds Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) 675,000 $ 684,000 9,000 $ -- $ -- $ -- 10,000 20,143 10,143 275,000 560,260 285,260 685,000 .704,143 19,143 275,000 560,260 285,260 360,000 360,000 2,940,000 2,940,000 - 303,310 303,310 -- 1,861,740 1,861,740 -- 92,440 1,480 90,960 609,510 11,253 598,257 755,750 664,790 90,960 5,411,250 4,812,993 598,257 (70,750) 39,353 110,103 (5,136,250) (4,252,733) 883,517 (100,000) -- 100,000 (750,000) -- 750,000 -- 4,900,000 4,881,740 (18,260) (100,000) -- 100,000 4,150,000 4,881,740 731,740 (170,750) 39,353 210,103 (986,250) 629,007 1,615,257 421,861 421,861 -- 6,869,718 6,869,718 - 251,111 $ 461,214 $ 210,103 $ 5883,468 $ 7, 98,725 $ 1,615 57 F-4 (Continued) MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES-BUDGET AND ACTUAL ALL DEBT SERVICE FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Total Variance Favorable Budget Actual (Unfavorable)_ Revenues: Intergovernmental $ 898,250 $ 907,250 $ 9,000 Investment Income 300,000 598,059 298,059 Total Revenues 1,198,250 1,505,309 307,059 Expenditures: Debt Service: Principal Retirement 3,475,000 3,475,000 -- Interest 2,198,015 2,198,015 -- Fiscal Charges 860,322 13,421 846,901 Total Expenditures 6,533,337 5,686,436 846,901 Excess of Revenues Over/ (Under) Expenditures (5,335,087) (4,181,127) 1,153,960 Other Financing Sources/(Uses): Reserve for Contingencies (900,000) -- 900,000 Transfers from Other Funds 4,900,000 4,881,740 (18,260) Total Other Financing Sources/(Uses) 4,000,000 4,881,740 881,740 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,335,087) 700,613 2,035,700 Fund Balance, October 1, 1995 7,583,473 7,583,473 -- Fund Balance, September 30, 1996 $ 6,248,386 $ 8,284,086 $ 2,035,700 F-5 CAPITAL PROJECT FUNDS ONE CENTINFRASTRUCTURE SURTAX To account for capital improvements allocated from the One Cent Infrastructure Tax. SALES TAX BOND CARITAL IMPROVEMENTS To account for capital improvements allocated from the Sales Tax Bond. ---------- MONROE COUNTY,FLORIDA COMBINING BALANCE SHEET ALL CAPITAL PROJECT FUNDS SEPTEMBER 30,1996 Sales Tax One Cent Bond Infrastructure Capital Surtax Improvements Total ASSETS Cash and Cash Equivalents $ 5,884,215 $ 121,188 $ 6,005,403 Investments at Cost or Amortized Cost 3,534,739 1,089,678 4,624,417 Due from Other Funds 33,267 -- 33,267 Due from Other Governmental Units 1,007,221 -- 1,007,221 Interest Receivable 16,558 -- 16,558 Total Assets $ 10,476,000 $ 1,210,866 $ 11,686,866 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 1,159,805 $ 51,598 $ 1,211,403 Accrued Wages and Benefits Payable 8,332 -- 8,332 Accrued Compensated Absences Payable 4,815 -- 4,815 Due to Other Funds 282,747 -- 282,747 Deposits in Escrow 600 -- 600 Total Liabilities 1,456,299 51,598 1,507,897 Fund Equity: Fund Balances: Reserved for Encumbrances 162,636 -- 162,636 Unreserved 8,857,065 1,159,268 10,016,333 Total Fund Equity 9,019,701 1,159,268 10,178,969 Total Liabilities and Fund Equity $ 10,476,000 $ 1,210,866 $ 11,686,866 G-1 MONROE COUNTY,FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL CAPITAL PROJECT FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Sales Tax One Cent on Infrastructure Capital Surtax Improvements Total Revenues: Taxes $ 11,521,699 $ 11,521,699 Charges for Services 191,099 -- 191,099 Investment Income 243,851 102,055 345,906 Miscellaneous 9,213 — 9,213 Total Revenues 11,965,862 102,055 12,067,917 Expenditures: Capital Outlay: General Government 2,755,438 -- 2,755,438 Public Safety 768,941 409,921 1,178,862 Culture and Recreation 395,069 -- 395,069 Total Expenditures 3,919,448 409,921 4,329,369 Excess of Revenues Over/ (Under) Expenditures 8,046,414 (307,866) 7,738,548 Other Financing Sources/(Uses): Transfers from Other Funds 356,093 356,093 Transfers to Other Funds (7,013,542) (7,013,542) Total Other Financing Sources/(Uses) (6,657,449) (6,657,449) Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses 1,388,965 (307,866) 1,081,099 Fund Balance, October 1, 1995 7,630,736 1,467,134 9,097,870 Fund Balance, September 30, 1996 9,019,701 $ 1,159,268 10,178,969 G-2 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL-ALL CAPITAL PROJECT FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Capital Projects, One Cent Infrastructure Surtax Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 10,000,000 $ 11,521,699 $ 1,521,699 Intergovernmental 877,522 -- (877,522) Charges for Services -- 191,099 191,099 Investment Income 450,000 243,851 (206,149) Miscellaneous -- 9,213 9,213 Total Revenues 11,327,522 11,965,862 638,340 Expenditures: Capital Outlay: General Government: County Engineer 241,175 -- 241,175 Jackson Square Trailers 4,000 3,000 1,000 New Judicial Complex 180,000 3,441 176,559 Old Courthouse 80,000 53,890 26,110 Lester Building 1,010,700 56,256 954,444 Courthouse Annex 163,500 46,926 116,574 Marathon Government Complex 100,000 1,176 98,824 Plantation Key Courtrooms 100,000 12,554 87,446 Plantation Key Garage 51,001 43,396 7,605 Key West Garage Renovation 20,000 91 19,909 Truman School 2,293,881 2,139,433 154,448 Gato Building 50,000 28,951 21,049 Marathon HRS Building 380,000 351,722 28,278 Bayshore Manor Improvement 14,689 14,602 87 Public Safety: Key Largo Volunteer Fire Department 404,000 398,471 5,529 Conch Key Volunteer Fire Department 60,000 10,108 49,892 Tavernier Volunteer Fire Department 30,000 110 29,890 Crawl Key Training 329,600 319,303 10,297 Marathon Sheriffs Substation 3,635 3,635 -- Detention/Correction Facilities -- -- -- Stock Island Sheriffs Building 241,365 37,314 204,051 Culture and Recreation: Development of Parks 106,747 -- 106,747 Wilhelmina L. Harvey Park 50,000 -- 50,000 Plantation Key Elementary School 1,253 1,048 205 Watson Field Tennis 210,000 204,395 5,605 Harry Harris Park 150,000 3,779 146,221 Bernstein Park 90,000 22,812 67,188 Friendship Park 155,000 29,587 125,413 Big Pine Key Senior Center 50,000 -- 50,000 Big Coppitt Key Park 21,400 15,565 5,835 Higgs Beach 70,000 4,650 65,350 East Martello Towers 50,000 183 49,817 West Martello Towers 30,000 70 29,930 G-3 Capital Projects, Sales Tax Bond Capital Improvements Total Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ $ $ 10,000,000 $ 11,521,699 $ 1,521,699 877,522 -- (877,522) -- -- - 191,099 191,099 20,000 102,055 82,055 470,000 345,906 (124,094) -- -- - 9,213 9,213 20,000 102,055 82,055 11,347,522 12,067,917 720,395 -- -- 241,175 -- 241,175 4,000 3,000 1,000 180,000 3,441 176,559 80,000 53,890 26,110 1,010,700 56,256 954,444 163,500 46,926 116,574 100,000 1,176 98,824 100,000 12,554 87,446 51,001 43,396 7,605 20,000 91 19,909 2,293,881 2,139,433 154,448 50,000 28,951 21,049 380,000 351,722 28,278 14,689 14,602 87 404,000 398,471 5,529 60,000 10,108 49,892 30,000 110 29,890 329,600 319,303 10,297 -- -- -- 3,635 3,635 -- 1,369,000 409,921 959,079 1,369,000 409,921 959,079 -- -- -- 241,365 37,314 204,051 106,747 -- 106,747 50,000 - 50,000 1,253 1,048 205 210,000 204,395 5,605 150,000 3,779 146,221 90,000 22,812 67,188 155,000 29,587 125,413 50,000 50,000 21,400 15,565 5,835 70,000 4,650 65,350 50,000 183 49,817 30,000 70 29,930 G-4 (Continued) COUNTY,MONROE FLORIDA COMBINING E ITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL-ALL CAPITAL PROJECT FCONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER , 1 Capital rjcts, e Cent Infrastructure Surtax Variance Favorable Budget —Actual (Unfavorable) Marr Property 343,000 20,935 32,065 Coco Plum Beach 50, 0 50,000 Sombrero/Switlik Park 3,375 3,337 3 Big Pine Key Library 1, 00 1,400 -- Isiamorada Library 10 ,000 86,010 13,990 Communities Trust 7,522 -- 7,522 CT LS 877,522 1,298 876,224 Total Expenditures 8,124,765 3,919,448 4,205,317 Excess of Revenues Over/ (Under) Expenditures 3,202,757 8,046,414 4, 43,657 Other Financing Sources/(Uses): Reserve for Contingencies (320,03) -- 320,063 Transfers from Other Funds 570,000 356,093 (213,907) Transfers to Other Funds (7,430,195) (7,013, ) 416,653 Total Other Financing Sources/(Uses) (7,10,25 ) ( ,657, 9) 522, 09 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (3, 77, 01) 1,388,965 5,366,466 Fund Balance, October 1, 1995 7,630,736 7,630,736 Fund Balance, September 30, 196 3,653, 35 9,019,701 5,366,466 -5 Capital Projects, Sales Tax Bond Capital Improvements Total Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) 343,000 20,935 322,065 50,000 50,000 3,375 3,337 38 1,400 1,400 -- 100,000 86,010 13,990 7,522 -- 7,522 -- -- -- 877,522 1,298 876,224 1,369,000 409,921 959,079 9,493,765 4,329,369 5,164,396 (1,349,000) (307,866) 1,041,134 1,853,757 7,738,548 5,884,791 — (320,063) -- 320,063 570,000 356,093 (213,907) (7,430,195) (7,013,542) 416,653 (7,180,258) (6,657,449) 522,809 (1,349,000) (307,866) 1,041,134 (5,326,501) 1,081,099 6,407,600 1,467,134 1,467,134 -- 9,097,870 9,097,870 -- 118,134 $ 1,159,268 $ 1,041,134 $ 3,771,369 $ 10,178,969 $--.,--6,407,600 G-6 THIS PAGE INTENTIONALLY LEFT BLANK ........... ................................. ENTERPRISE FUNDS MUNICIPAL SERVICE DISTRICT-WASTE To account for the operations of Monroe County's Solid Waste Services. CARD SOUND BRIDGE To account for the operations of Monroe County's Card Sound Toll Bridge. MARATHON AIRPORT To account for the operations of Monroe County's Marathon Airport. KEY WEST AIRPORT To account for the operations of Monroe County's Key West International Airport, MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL ENTERPRISE FUNDS SEPTEMBER 30, 1996 Municipal Svc Card District Sound Marathon Waste Bridge Airport ASSETS Current Assets: Cash and Cash Equivalents $ 5,111,930 $ 2,602,200 $ 1,357,423 Cash with Fiscal Agent -- 7,871 -- Investments at Cost or Amortized Cost 4,549,409 1,341,103 -- Accounts Receivable: Delinquent Waste Collection Fees 861,439 -- Allowance for Uncollectible Waste Collection Fees (794,640) -- -- Other 407,267 -- 12,097 Allowance for Other Uncollectible (55,053) -- -- Due from Other Funds -- 7,073 131 Due from Other Governmental Units 126,250 -- 38,393 Interest Receivable 49,077 14,467 -- Total Current Assets 10,255,679 3,972,714 1,408,044 Restricted Assets: Cash and Cash Equivalents 3,362,410 -- 218,157 Property, Plant and Equipment (Net of Accumulated Depreciation) 9,492,497 4,890,815 5,268,727 Other Assets: Deferred Charges(Net) 251,834 -- -- Total Assets $ 23,362,420 $ 8,863,529 $ 6,894,928 H-1 ~_ Key West Airport Total � 1.357.881 $ 10,420,434 - 7.871 - 5.880.513 - 081.430 _ (704.840 91.130 510.494 -- - (55,053) 227.886 235.070 293.320 457.963 63.544 1,970,197 17808634 _ 2.051.823 5632390 -_ 1408G28 21 161668 - 251,834 -1 H-2 (Continued) ` _� MONROE COUNTY, FLORIDA COMBINING BALANCE T-CONTINUED ALL ENTERPRISE FUNDS SEPTEMBER 30, 1996 Municipal Svc Card District o araton Waste Bridge Airport LIABILITIES AND FUND EQUITY Current Liabilities: Accounts Payable 1,504,117 6,074 $ 86,986 Accrued Wages and Benefits Payable 62,701 14,218 5,161 Accrued Compensated Absences 12,384 2,342 Claims and Judgements Payable 2 ,301 -- -- Due to Other Funds 5,951 90 23,993 Due to Other Governmental Units 1,672 728 16 Matured Bonds Payable -- 5,000 -- Matured Premium Payable -- 2,871 -- Deposits in Escrow 49,902 -- 6,306 Deferred Revenues -- -- 323,546 Capital Leases Payable 146,448 -- -- Total Current Liabilities 2,027,476 28,981 448,350 Current Liabilities Payable from Restricted Assets: Accrued Interest Payable 278,081 -- -- Revenue Bonds Payable 335,000 -- -- Landfill Closure/Post Closure Costs 42,772 -- -- Total Current Liabilities Payable from Restricted Assets 1,055,853 -- -- Long-Term Liabilities: Accrued Compensated Absences 166,038 18,693 14,632 Capital Leases Payable 1,799,135 -- -- Revenue Bonds Payable 8,155,000 -- -- Total Long-Term Liabilities 10,120,173 18,693 14,632 Total Liabilities 13,203,502 47,674 462,982 Fund Equity: Contributed Capital 3,311,86 2,514,71 4,152, 12 Retained Earnings: Reserved for Revenue Bond Retirement 1,521,10 -- -- Unreserved 5,325,928 6,301,114 2,279,534 Total Retained Earnings 6,87,032 6,301,114 2,279,534 Total Fund Equity 10,158,918 82815,855 6, 31,946 Total Liabilities and Fund Equity $_ 23,362, 20 8,863,529 $ 6, 94,928 H-3 ~- _ Key West Airport Total 212.383 $ 1.800.570 33.823 115.902 34.457 40.183 -_ - 244.201 8.577 38.811 561 2.977 - 5,000 -- - 2.071 14.367 70.575 - 323,546 -' - 148448 304.177 2.808.884 - 278,081 - 335,000 -` - 442772 --. - 1055853 1DG.285 305.640 -- - 1.799.135 - 8.155.000 -� 106.285 10.259.783 410462 14124620 1.579.994 11.569.033 - 1.521.104 ' 3531 193 17437789 � 3531 193 18858873 | 5.111.187 39517806 H4 _ MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Municipal Svc Card District Sound Marathon Waste Bridge Airport Operating Revenues: Tolls $ -- $ 881,383 $ -- Charges for Services 10,575,409 -- 583,590 Franchise Fees 3,252,134 -- 673 Fines and Forfeitures -- -- -- Miscellaneous 354,309 148 16,228 Total Operating Revenues 14,181,852 881,531 600,491 Operating Expenses: Personal Services 1,765,244 378,856 163,533 Operations 10,997,098 83,224 510,755 Landfill Closure and Post Closure 292,698 -- -- Depreciation and Amortization 1,018,203 172,424 132,205 Total Operating Expenses 14,073,243 634,504 806,493 Operating Income (Loss) 108,609 247,027 (206,002) Non-Operating Revenues (Expenses): Operating Grants 238,214 -- 39,641 Investment Income 763,704 198,322 53,883 Interest Expenses and Fiscal Charges (679,481) -- -- Loss on Disposition of Assets (8,345\1 (38) (5,559) Total Non-Operating Revenues (Expenses) 314,092 198,284 87,965 Income(Loss) Before Operating Transfers 422,701 445,311 (118,037) Operating Transfers: Transfers from Other Funds 1,421,671 -- 83,473 Transfers to Other Funds (1,421,671) -- (177,107) Total Operating Transfers -- -- (93,634) Net Income (Loss) 422,701 445,311 (211,671) Fund Equity-October 1, 1995 9,728,899 8,370,544 6,162,918 Contributed Capital 7,318 -- 480,699 Fund Equity-September 30, 1996 $ 10,158,918 $ 8,815,855 $ 6,431,946 H-5 Key West Airport Total $ 881,383 2,159,814 13,318,813 -- 3,252,807 941 941 26,395 397,080 2,187,150 17,851,024 863,513 3,171,146 694,195 12,285,272 -- 292,698 41,440 1,364,272 1,599,148 17,113,388 588,002 737,636 164,827 442,682 160,188 1,176,097 -- (679,481) (2,151) (16,093) 322,864 923,205 910,866 1,660,841 224,359 1,729,503 (178,987) (1,777,765) .45,3,72 (48,262) 956,238 1,612,579 3,948,739 28,211,100 206,210 694,227 5,111,187 $ 30,517,906 H-6 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 INCREASE IN CASH AND CASH EQUIVALENTS Municipal Svc Card District Sound Marathon Waste Bridge Airport Cash flows from operating activities: Cash received for services $ 13,798,550 $ 916,174 $ 589,075 Cash payments to suppliers for goods and services (11,205,408) (131,316) (655,815) Cash payments to employees for services (1,745,699) (381,089) (161,116) Other operating revenue 354,309 148 16,228 Net cash provided (used) by operating activities 1,201,752 403,917 (211,628) Cash flows from noncapital financing activities: Operating grants received 306,037 -- 547,883 Operating transfers from other funds 1,421,671 -- 471,746 Operating transfers to other funds (1,421,671) -- (153,999) Net cash provided by noncapital financing activities 306,037 -- 865,630 Cash flows from capital and related financing activities: Proceeds from capital grants -- -- 480,699 Acquisition and construction of capital assets (389,394) (5,493) (49,925) Principal paid on capital debt (452,942) -- -- Interest paid on capital debt (688,458) --Net cash provided (used) by capital and related financing activities (1,530,794) (5,493) 430,774 Cash flows from investing activities: Purchase of investment securities (11,321,135) (2,671,495) -- Proceeds from sale and maturities of investment securities 14,324,000 2,917,795 -- Investment income 804,643 210,390 53,883 Net cash provided by investing activities 3,807,508 456,690 53,883 Net increase in cash and cash equivalents 3,784,503 855,114 1,138,659 Cash and cash equivalents at beginning of year 4,689,837 1,754,957 436,921 Cash and cash equivalents at end of year $ 8,474,340 $ 2,610,071 $ 1,575,580 H-7 Key West Airport Total 2,158,762 $ 17,462,561 (622,714) (12,615,253) (818,218) (3,106,122) 27,336 398,021 ... ............- - 745,166 2,139,207 -- ---------------- 853,920 333,609 2,227,026 (185,387) (1,761,057) 148,222 1,319,889 206,210 686,909 (310,557) (755,369) (452,942) (688,458) (104,347) (1,209,860) (13,992,630) -- 17,241,795 160,188 1,229,104 160,188 4,478,269 ------------------..... 949,229 6,727,505 2,460,475 9,342,190 $ 3,409,704 $ 16,069,695 H-8 (Continued) MONROE COUNTY, FLORIDA COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 RECONCILIATION OF OPERATING INCOME(LOSS)TO NET CASH PROVIDED(USED)BY OPERATING ACTIVITIES Municipal Svc Card District Sound Marathon Waste Bridge Airport Operating income (loss) $ 108,609 $ 247,027 $ (206,002) Adjustments to reconcile operating income to net cash provided (used) by operating activities: Depreciation and amortization 1,018,203 172,424 132,205 Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable (39,555) -- 4,943 Due from other funds -- (5,993) (131) Due from other governmental units 62 40,783 -- (Decrease)/Increase in: Accounts payable 124,615 (17,468) (135,457) Accrued wages and benefits payable 7,161 881 75 Accrued compensated absences 12,384 (3,113) 2,342 Claims and judgements payable (12,213) -- -- Due to other funds (139,129) (30,147) (9,395) Due to other governmental units (557) (477) (208) Deposits in escrow 10,500 -- -- Landfill closure/post closure costs 111,672 -- -- Total adjustments 1,093,143 156,890 (5,626) Net cash provided (used) by operating activities $ 1,201,752 $ _ 403,917 $ _211,628) SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING, CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets $ 7,318 $ -- $ 1,187,900 Loss on disposition of fixed assets $ 8,345 $ 38 $ 5,559 H-9 Key West Airport Total ...............58. 8,002 $- 737,636 41,440 1,364,272 2,885 (31,727) (1,257) (7,381) (4,780) 36,065 116,020 87,710 10,838 18,955 34,457 46,070 -- (12,213) (44,944) (223,615) 405 (837) 2,100 12,600 111,672 157,164 1,401,571 745,166 2,139,207 206,210 $ 1,401,428 2,151 $ 16,093 H-1 0 MONROE COUNTY, FLORIDA SCHEDULE OF EXPENDITURES-BUDGET AND ACTUAL MUNICIPAL SERVICES DISTRICT-WASTE FOR THE YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administration $ 381,410 $ 357,298 $ 24,112 Hazardous Waste 220,386 168,055 52,331 Recycling 452,762 359,061 93,701 Franchise Operators 4,437,666 4,431,120 6,546 Indirect Costs 100,000 -- 100,000 Cudjoe Key Transfer Station 1,730,444 1,675,798 54,646 Cudjoe Key Landfill 253,874 239,280 14,594 Cudjoe Key Post Closure 87,653 52,377 35,276 Long Key Transfer Station 1,988,624 1,926,431 62,193 Long Key Landfill 247,420 215,452 31,968 Long Key Post Closure 146,230 106,593 39,637 Key Largo Transfer Station 1,892,628 1,882,696 9,932 Key Largo Landfill 115,280 115,280 -- Key Largo Post Closure 93,266 89,301 3,965 Pollution Control 421,738 395,301 26,437 Recycling 905,544 818,206 87,338 Renewal and Replacement 1,557,487 111,672 1,445,815 Total Operating Expenditures 15,032,412 12,943,921 2,088,491 Non-Operating Expenditures: Operating Grants: Recycling Grant 32,229 32,229 -- DER Recycling Grant 75,478 75,478 -- Litter&Marine Debris Prevention Grant 20,294 20,294 -- Debt Service: Principal Retirement 452,941 452,941 -- Interest Expenses and Fiscal Charges 694,259 679,481 14,778 Capital Outlay 1,629,497 389,395 1,240,102 Loss on Disposition of Assets 11,546 11,546 -- Total Non-Operating Expenditures 2,916,244 1,661,364 1,254,880 Operating Transfers and Reserves: Reserve for Contingencies 173,052 -- 173,052 Transfers to Other Funds 1,500,000 1,421,671 78,329 Total Operating Transfers and Reserves 1,673,052 1,421,671 251,381 Total Expenditures $ 19,621,708 $ 16,026,956 $ 3,594,752 H-11 MONROE COUNTY, FLORIDA SCHEDULE OF EXPENDITURES -BUDGET AND ACTUAL CARD SOUND BRIDGE FOR THE YEAR ENDED SEPT EMBER 30, 1996 Variance Favorable u etActual (Unfavorable).., Operating Expenditures: Card Sound Road &Toll Bridge 487,353 $ 459,719 $ 27,634 County Engineer 72,172 2,361 69,811 Total Operating Expenditures 559,525 462,080 97,445 ------------------- Non-Operating Expenditures: Capital Outlay 6,138 5,493 645 Loss on Disposition of Assets 38 38 Total Non-Operating Expenditures 6,176 5,531 645 Operating Transfers and Reserves: Reserve for Contingencies 3,272,060 3,272,060 Total Expenditures $ 3,837,761 $ 467,611 $ 3,370,150 H-1 2 MONROE COUNTY, FLORIDA SCHEDULE OF EXPENDITURES-BUDGET AND ACTUAL MARATHON AIRPORT FOR THE YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Operation &Maintenance $ 541,631 $ ___517,769 $ _ 23,862 Non-Operating Expenditures: Operating Grants: Airport Planning Studies 114,116 83,285 30,831 Safety and Maintenance Equipment 2,400 830 1,570 ARFF Vehicles 7,041 7,041 -- Aircraft Apron and Lighting 19,207 -- 19,207 Terminal Fence 3,875 3,875 -- Parking Lot 21,106 -- 21,106 T-Hangars 18,073 -- 18,073 Guidance Signs 154,183 -- 154,183 Clear and Grubb Runway 340,690 -- 340,690 Security Fence 281,262 -- 281,262 Veg. Buff/Utility Road 19,952 -- 19,952 ARFF 38,923 -- 38,923 Runway Lighting 330,000 9,156 320,844 Airport Fencing 400,000 32,659 367,341 Master Airport Layout Plan 45,000 19,672 25,328 Capital Outlay 666,830 49,425 617,405 Loss on Disposition of Assets 5,559 5,559 -- Total Non-Operating Expenditures 2,468,217 211,502 2,256,715 Operating Transfers and Reserves: Reserve for Contingencies 11,345 -- 11,345 Transfers to Other Funds 297,107 177,107 120,000 Total Operating Transfers and Reserves 308,452 177,107 131,345 Total Expenditures $ 3,318,300 $ 906,378 $ 2,411,922 H-13 MONROE COUNTY, FLORIDA SCHEDULE OF EXPENDITURES -BUDGET AND ACTUAL KEY WEST AIRPORT FOR THE YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Operation &Maintenance $ 1,250,837 1,228,214 $ 22,623 Non-Operating Expenditures: Operating Grants: Airfield Drainage 227,500 58,820 168,680 Safety Fence 300,000 22,411 277,589 Salt Pond Enhancement 215,000 36,692 178,308 Noise Buffer 300,000 37,438 262,562 Airport Planning Studies 118,948 86,156 32,792 Airport Clear Zone 7,676 7,676 Airport Clear Zone 11 200,000 46,217 153,783 Airport Master Plan/ALP 45,000 41,760 3,240 Capital Outlay 5,627,112 310,556 5,316,556 Loss on Disposition of Assets 2,151 2,151 Total Non-Operating Expenditures 7,043,387 642,201 6,401,186 Operating Transfers and Reserves: Reserve for Contingencies 47,854 47,854 Transfers to Other Funds 679,522 178,987 500,535 Total Operating Transfers and Reserves 727,376 178,987 548,389 Total Expenditures $ 9,021,600 $ 2,049,402 6,972,198 H-1 4' MONROE COUNTY, FLORIDA REFUNDING IMPROVEMENT REVENUE BONDS -SERIES 1991 DESCRIPTION SEPTEMBER 30, 1996 Refunding Bonds Series 1991 Original authorization $11,000,000 Unissued 1,430,000 Issued 9,570,000 Retirements through September 30, 1996 1,080,000 Balance outstanding September 30, 1996 $8,490,000 Date of issue April 1, 1991 Maturity range 1992-2011 Principal payment date October 1 Interest payment dates April-October Denominations $5,000 Interest rates: 5.20% Maturities 1992 6.15% Maturities 1999 5.40% Maturities 1993 6.30% Maturities 2000 5.60% Maturities 1994 6.40% Maturities 2001 5.70% Maturities 1995 6.50% Maturities 2002 5.80% Maturities 1996 6.60% Maturities 2003 5.90%Maturities 1997 6.75% Maturities 2011 6.00% Maturities 1998 Average interest cost rate 6.44% Call feature 1999 102 2000 101 2001-2011 100 Paying agent Citizens and Southern Trust Co. N.A. Ft. Lauderdale, Florida H-15 MONROE COUNTY, FLORIDA REFUNDING IMPROVEMENT REVENUE BONDS -SERIES 1991 DEBT REQUIREMENTS TO MATURITY SEPTEMBER 30, 1996 $9,570,000 Refunding Improvement Bonds-Series 1991 ------------- Bond Year Ending Original Total October 1 Principal Interest Debt Service 1991 $ 307,834 307,834 1992 180,000 615,668 795,668 1993 285,000 606,307 891,307 1994 300,000 590,918 890,918 1995 315,000 574,117 889,117 1996 335,000 556,162 891,162 1997 355,000 536,732 891,732 1998 375,000 515,788 890,788 1999 405,000 493,288 898,288 2000 425,000 468,380 893,380 2001 455,000 441,605 896,605 2002 480,000 412,485 892,485 2003 510,000 381,285 891,285 2004 540,000 347,625 887,625 2005 580,000 311,175 891,175 2006 615,000 272,025 887,025 2007 650,000 230,512 880,512 2008 690,000 186,638 876,638 2009 735,000 140,062 875,062 2010 640,000 90,450 730,450 2011 700,000 47,250 747,250 $ 9,570,000 811�26306 $ 17,696,306 H-1 6 THIS PAGE INTENTIONALLY LEFT BLANK INTERNAL SERVICE FUNDS WORKER'S COMPENSATION To account for departmental and agency revenues used for the purpose of financing Monroe County's Worker's Compensation Program. GR AUP INSURANCE To account for departmental and agency revenues used for the purpose of financing Monroe County's Group Insurance Program. RISK MANAGEMENT To account for Monroe County's safety and loss control program, risk management II administration and uninsured losses. FLEET MAKA-GEMENT To account for Monroe County's vehicle fleet and maintenance program. MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL INTERNAL SERVICE FUNDS SEPTEMBER 30, 1996 Worker's Group Risk Compensation Insurance Management Fund Fund _ Fund_ ASSETS Current Assets: Cash and Cash Equivalents $ 475,337 $ 2,585,037 $ 332,444 Investments at Cost or Amortized Cost 712 212,399 925,421 Accounts Receivable 118,013 334,690 2,911 Due from Other Funds 181,632 1,820 949 Due from Other Governmental Units 1,202 197,550 -- Interest Receivable 8 2,291 9,983 Total Current Assets 776,904 3,333,787 1,271,708 Property, Plant and Equipment (Net,Where Applicable, of Accumulated Depreciation) 5,576 10,766 17,607 Total Assets $ 782,480 $ 3,344,553 $ 1,289,315 LIABILITIES AND FUND EQUITY Current Liabilities: Accounts Payable $ 29,882 $ 83,893 $ 28,980 Accrued Wages and Benefits Payable 7,967 10,102 8,398 Accrued Compensated Absences -- -- 2,272 Claims and Judgements Payable 712,000 1,918,965 1,108,211 Due to Other Funds 251 435 3,090 Due to Other Governmental Units 25,595 33 394 Other Current Liabilities -- 2,533 -- Total Current Liabilities 775,695 2,015,961 1,151,345 Long-Term Liabilities: Accrued Compensated Absences 6,030 11,085 3,181 Total Liabilities 781,725 2,027,046 1,154,526 Fund Equity: Contributed Capital 621 2,527 -- Retained Earnings, Unreserved 134 1,314,980 134,789 Total Fund Equity 755 1,317,507 134,789 Total Liabilities and Fund Equity $ 782,480 $ 3,344,553 $ _ 1,289,315 H-17 Fleet Management Fund Total 291,791 $ 3,684,609 -- 1,138,532 71 455,685 47,400 231,801 27,659 226,411 12,282 366,921 5,749,320 ....... .... 2,018,988 2,052,937 $ 2,385,909 $ 7,802,257 88,736 $ 231,491 29,465 55,932 1,034 3,306 3,739,176 4,546 8,322 42 26,064 2,533 123,823 4,066,824 45,597 65,893 169,420 4,132,717 2,302,588 2,305,736 (86,099) 1,363,804 2,216,489 3,669,540 2,385,909 7,802,257 H-1 8 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Worker's Group Risk Compensation Insurance Management Fund Fund Fund Operating Revenues: Charges for Services $ 1,117,160 $ 7,929,399 $ 803,619 Miscellaneous 853,418 896,251 64,912 Total Operating Revenues 1,970,578 8,825,650 868,531 Operating Expenses: Personal Services 68,338 164,745 140,117 Operations 563,945 1,324,767 733,818 Depreciation 1,446 445 4,847 Asserted and Paid Claims 1,897,842 6,396,551 627,128 Total Operating Expenses 2,531,571 7,886,508 1,505,910 Operating Income (Loss) (560,993) 939,142 (637,379) Non-Operating Revenues(Expenses): Investment Income 3,946 70,180 78,209 Loss on Disposition of Assets -- Total Non-Operating Revenues (Expenses) 3,563 70,180 78,209 Net Income (Loss) (557,430) 1,009,322 (559,170) Fund Equity-October 1, 1995 558,185 305,658 693,959 Contributed Capital -- 2,527 -- Fund Equity-September 30, 1996 $ 755 $ 1,317,507 $ 134z789 H-19 Fleet Management Fund Total $ 1,990,682 $ 11,840,860 4,420 1,819,001 1,995,102 13,659,861 851,437 1,224,637 1,003,394 3,625,924 304,216 310,954 -- 8,921,521 2,159,047 14,083,036 (163,945) (423,175) 2,234 154,569 (23,461) (23,844) (21,227) 130,725 (185,172) (292,450) 2,247,702 3,805,504 153,959 156,486 2,216,489 3,669,540 H-20 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF CASH FLOWS ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 INCREASE(DECREASE) IN CASH AND CASH EQUIVALENTS Worker's Group Risk Compensation Insurance Management Fund Fund Fund Cash flows from operating activities: Cash received for services $ 1,113,867 $ 8,906,137 $ 805,123 Cash payments to suppliers for goods and services (2,080,421) (7,944,949) (996,930) Cash payments to employees for services (89,602) (162,165) (133,357) Other operating revenue 853,418 896,251 64,912 Net cash provided(used) by operating activities (202,738) 1,695,274 (260,252) Cash flows from capital and related financing activities: Acquisition of fixed assets (3,503) (6,653) (9,536) Cash flows from investing activities: Purchase of investment securities (275,135) (423,102) (1,843,451) Proceeds from sale and maturities of investment securities 931,650 462,110 2,013,409 Investment income 14,924 72,092 86,537 Net cash provided by investing activities 671,439 111,100 256,495 Net increase(decrease) in cash and cash equivalents 465,198 1,799,721 (13,293) Cash and cash equivalents at beginning of year 10,139 785,316 345,737 Cash and cash equivalents at end of year $ 475,337 $ 2,585,037 $ 332,444 H-21 Fleet Management Flan Total 2,104,486 12,929,613 (982,279) (12,004,579) (845,841) (1,230,965) 4,420 1,819,001 280,786 1,513,070 (35,863) (55,555) (2,541,688) 3,407,169 2,234 175,787 ................. ----------- 2,234 1,041,268 247,157 2,498,783 44,634 1,185,826 291,791 $ 3,684,609 H-22 (Continued) MONROE COUNTY, FLORIDA COMBINING STATEMENT OF CASH FLOWS ALL INTERNAL SERVICE FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 RECONCILIATION OF OPERATING INCOME(LOSS)TO NET CASH PROVIDED(USED) BY OPERATING ACTIVITIES Worker's Group Risk Compensation Insurance Management Fund Fund Fund Operating income (loss) $ (560,993) $ 939,142 $ (637,379) Adjustments to reconcile operating income to net cash provided (used) by operating activities: Depreciation 1,446 445 4,847 Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable (112,501) 79,090 2,453 Inventory -- -- -- Due from other funds 110,410 1,076,209 (949) Due from other governmental units (1,202) (178,561) -- (Decrease)/Increase in: Accounts payable (27,393) (105,478) (1,599) Accrued wages and benefits payable 1,637 6,033 4,488 Accrued compensated absences (22,901) (3,453) 2,272 Claims and judgements payable 462,000 (111,911) 373,594 Due to other funds (78,596) (5,610) (6,967) Due to other governmental units 25,355 (98) (1,012) Other current liabilities -- (534) -- Total adjustments 358,255 756,132 377,127 Net cash provided(used) by operating activities $ (202,738) $ 1,695,274 $ (260,252) SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets $ -- $ 2,527 $ -- Loss on disposition of fixed assets $ 383 $ -- $ -- H-23 Fleet Management Fund Total (163,945) (423,175) 304,216 310,954 768 (30,190) 21,074 21,074 138,983 1,324,653 (25,947) (205,710) 58,508 (75,962) 4,563 16,721 1,033 (23,049) 723,683 (58,059) (149,232) (408) 23,837 -- (534) 444,731 1,936,245 280,786 1,513,070 153,959 $ 156,486 23,461 $ 23,844 H-24 MONROE COUNTY, FLORIDA SCHEDULE OF EXPENDITURES-BUDGET AND ACTUAL WORKER'S COMPENSATION FUND FOR THE YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable)_ Operating Expenditures: Administrative $ 86,643 $ 86,643 $ -- Operations and Claims 518,963 518,963 -- Claims 1,435,842 1,435,842 -- Safety& Loss Control 26,677 26,677 -- Asserted Claims 463,757 462,000 1,757 Total Operating Expenditures 2,531,882 2,530,125 1,757 Non-Operating Expenditures: Capital Outlay 3,503 3,503 -- Loss on Disposition of Assets 383 383 -- Total Non-Operating Expenditures 3,886 3,886 -- Total Expenditures $ 2,535,768 $_ 2,534,011 $ 1,757 H-25 MONROE COUNTY, FLORIDA SCHEDULE OF EXPENDITURES -BUDGET AND ACTUAL GROUP INSURANCE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: - - -- Administration $ 256,068 $ 224,285 31,783 Operations 1,274,116 1,265,227 8,889 Group Insurance Claims 6,523,379 6,396,551 126,828 Asserted Claims 1,483,100 -- 1,483,100 Total Operating Expenditures 9, 36,663 7,886,063 1, 5 ,600 Non-Operating Expenditures: Capital Outlay 9,505 6,653 2,852 Operating Transfers and Reserves: Reserve for Contingencies 232,412 -- 232,412 Total Expenditures $ 9,778,580 $ 7,892,716 $ 1,885,864 Y; H-26 MONROE COUNTY,FLORIDA SCHEDULE OF EXPENDITURES-BUDGET AND ACTUAL RISK MANAGEMENT FUND FOR THE YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administration $ 155,747 $ 155,333 $ 414 Operations 728,587 688,886 39,701 Claims 628,728 627,128 1,600 Safety and Loss Control 31,870 29,716 2,154 Asserted Claims 500,000 -- 500,000 Total Operating Expenditures 2,044,932 1,501,063 543,869 Non-Operating Expenditures: Capital Outlay 9,557 9,536 21 Operating Transfers and Reserves: Reserve for Contingencies 180,465 -- 180,465 Total Expenditures $ 2,234,954 $ 1,510,599 $ 724,355 H-27 MONROE COUNTY, FLORIDA SCHEDULE OF EXPENDITURES -BUDGET AND ACTUAL FLEET MANAGEMENT FUND FOR THE YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Public Works Garage $ 919,689 $ 907,017 $ 12,672 Fleet Management Services- Fuel 532,040 527,668 4,372 Operations 423,191 420,146 3,045 ................ .. .... Total Operating Expenditures 1,874,920 1,854,831 20,089 Non-Operating Expenditures: Capital Outlay 37,500 35,863 1,637 Loss on Disposition of Assets 23,461 23,461 Total Non-Operating Expenditures 60,961 59,324 1,637 Total Expenditures $ 1,935,881 1,914,155 21,726 H-28 THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL FIDUCIARY FUNDS SEPTEMBER 30, 1996 EXPENDABLE TRUST FUNDS Law Drug Court Inmate Enforcement Abuse Facility Welfare Trust Trust —Fees ASSETS Cash and Cash Equivalents $ 81,389 $ 88,638 $ 35,565 $ 343,936 Investments at Cost or Amortized Cost -- -- -- Accounts Receivable 24,287 Due from Other Funds 6,518 -- -- -- Due from Other Governmental Units -- 65,281 280 3,003 Total Assets $ 112,194 $ 153,919 $ 35,845 $ 346,939 LIABILITIES AND FUND BALANCES Liabilities: Due to Others $ 17,500 $ -- $ — Due to Other Governmental Units -- 59,267 Total Liabilities 17,500 59,267 Fund Balance: Reserved for Trust Fund Purposes 94,694 ---.-9. 4,652 35,845 346,939 Total Fund Balance 94,694 94,652 35,845 346,939 Total Liabilities and Fund Balance 112,194 $ 153,919 35,845 $ 346,939 AGENCYFUNDS ........................ Deferred Clerk Sheriff Compensation General General Tag and Property Plans Agency Agency License Tax Total $ $ 1,958,057 $ 486,226 $ 319,272 $ 2,470,341 $ 5,783,424 3,157,730 3,157,730 11,159 2,101 40,682 78,229 2,165,027 2,171,545 1,075 69,639 3,157,730 $ 1,970,291 $ 2,651,253 321,373 $ 2,511,023 $ 11,260,567 3,157,730 $ 809,257 $ 479,783 $ 517 $ 13,800 $ 4,478,587 1,161,034 2,171,470 320,856 2,497,223 6,209,850 3,157,730 12970,291 2,651,253 321,373 2,511,023 10,688,437 572,130 572,130 3,157,730 $ 1,970,291 $ 2,651,253 $ 321,373 $ 2,511,023 $ 11,260,567 1-2 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Law Drug Inmate Enforcement Abuse Welfare Trust Trust Revenues: Charges for Services $ $ -- $ Fines&Forfeitures 293,546 3,145 Investment Income -- 4,025 1,580 Miscellaneous 145,656 -- Total Revenues 145,656 297,571 4,725_ Expenditures: Current: Public Safety 132,708 335,227 Excess of Revenues Over/ (Under) Expenditures 12,948 (37,656) 4,725 Fund Balance, October 1, 1995 81,746 132,308 31,120 Fund Balance, September 30, 1996 94,694 94,652 35,84 1-3 Court Facility Fees Total 39,580 39,580 296,691 15,925 21,530 145,656 55,505 503,457 -- 467,935 55,505 35,522 291,434 536,608 346,939 $ 572130 1-4 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS FOR FISCAL YEAR ENDED SEPTEMBER 30, 1996 Balance Balance October 1, September 30, 1995 Additions Deductions 1996 DEFERRED COMPENSATION PLANS: ASSETS investments at Cost or Amortized Cost $ 2,450,990 $ 822,248 $ 115,508 $ 3,157,730 LIABILITIES Due to Others $ 2,450,990 $ 822,248 $ 115,508 $ 3,157,730 CLERK GENERAL AGENCY: ASSETS Cash and Cash Equivalents $ 2,094,263 $ 27,466,280 $ 27,602,486 $ 1,958,057 Accounts Receivable 29,927 63,185 81,953 11,159 Due from Other Governmental Units 4,546 8,381 11,852 1,075 Total Assets $ 2,128,736 $ 27,537,846 $ 27,696,291 $ 1,970,291 LIABILITIES Due to Others $ 1,014,751 $ 12,543,178 $ 12,748,672 $ 809,257 Due to Other Governmental Units 1,113,985 14,994,668 14,947,619 1,161,034 Total Liabilities $ 2,128,736 $ 27,537,846 $ 27,696,291 $ 1,970,291 1-5 (Continued) MONROE COUNTY, FLORIDA COMBINING STATEMENT OF-CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS -CONTINUED FOR FISCAL YEAR ENDED SEPTEMBER 30, 1996 Balance Balance October 1, September 30, 1995 Additions Deductions 1996 SHERIFF GENERAL AGENCY: ASSETS Cash and Cash Equivalents $ 512,501 $ 1,715,410 $ 1,741,685 $ 486,226 Due from Other Funds 3,360,580 6,334,809 7,530,362 2,165,027 Total Assets $ 3,873,081 $ 8,050,219 $ 9,272,047 2,651,25_3_ LIABILITIES Due to Others $ S06,652 $ 1,629,568 $ 1,656,437 $ 479,783 Due to Other Governmental Units 3,366,429 6,420,651 7,615,610 2,171,470 Total Liabilities $ 3,873,081 $ 8,050,219 $ 9,272,047 $ 2,651,253 TAG AND LICENSE: ASSETS Cash and Cash Equivalents $ 217,158 $ 6,791,035 $ 6,688,921 $ 319,272 Accounts Receivable 2,119 18 2,101 Total Assets $ 219,277 $ 6,791,035 $ 6,688,939 $ 321,373_ LIABILITIES Due to Others $ 2,568 $ 13,207 $ 15,258 $ 517 Due to Other Governmental Units 216,709 6,777,828 6,673,681 320,856 Total Liabilities $ _21 9 277 $ 617 1,035 $ 6,688,939 $ 321,373 1-6 (Continued) MONROE COUNTY,FLORIDA COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS-CONTINUED FOR FISCAL YEAR ENDED SEPTEMBER 30, 1996 Balance Balance October 1, September 30, 1995 Additions Deductions 1996 PROPERTY TAX: ASSETS Cash and Cash Equivalents $ 1,958,493 $ 140,718,788 $ 140,206,940 $ 2,470,341 Accounts Receivable 26,315 48,670 34,303 40,682 Total Assets $ 1,984,808 $ 140,767,458 $ 140,241,243 $ 2,511,023 LIABILITIES Due to Others $ 1,906 $ 4,227,965 $ 4,216,071 $ 13,800 Due to Other Governmental Units 1,982,902 136,539,493 136,025,172 2,497,223 Total Liabilities $ 1,984,808 $ 140,767,458 $ 140,241,243 $ 2,511,023 TOTAL ALL AGENCY FUNDS: ASSETS Cash and Cash Equivalents $ 4,782,415 $ 176,691,513 $ 176,240,032 $ 5,233,896 Investments at Cost or Amortized Cost 2,450,990 822,248 115,508 3,157,730 Accounts Receivable 58,361 111,855 116,274 53,942 Due from Other Funds 3,360,580 6,334,809 7,530,362 2,165,027 Due from Other Governmental Units 4,546 8,381 11,852 1,075 Total Assets $ 10,656,892 $ 183,968,806 $ 184,014,028 $ 10,611,670 LIABILITIES Due to Others $ 3,976,867 $ 19,236,166 $ 18,751,946 $ 4,461,087 Due to Other Governmental Units 6,680,025 164,732,640 165,262,082 6,150,583 Total Liabilities $ 10,656,892 $ 183,968,806 $ 184,014,028 $ 10,611,670 1-7 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL LAW ENFORCEMENTT T EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Fines and Forfeitures $ 228,264 $ 293,546 $ 65,282 Investment Income 2,000 4,025 2,025 Total Revenues 230,264 297,571 67,307 Expenditures: Current: Public Safety 362,472 335,227 27,245 Excess of Revenues Over/ (Under) Expenditures (132,208) (37,656) 94,552 Fund Balance, October 1, 1995 132,308 132,308 Fund Balance, September 30, 1996 100 $ 94,652 $ 94,552 1-8 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL DRUG ABUSE TRUST EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget _ Actual (Unfavorable) Revenues: Fines and Forfeitures $ 2,500 $ 3,145 $ 645 Investment Income 1,000 1,580 580 Total Revenues 3,500 4,725 1,225 Expenditures: Current: Human Services 27,325 -- 27,325 Excess of Revenues Over/ (Under) Expenditures (23,825) 4,725 28,550 Other Financing Sources/(Uses): Reserve for Contingencies (2,000) -- 2,000 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (25,825) 4,725 30,550 Fund Balance, October 1, 1995 31,120 31,120 -- Fund Balance, September 30, 1996 $ 5,295 $ 35,845 $ 30,550 1-9 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL COURT FACILITY FEES EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 35,000 39,580 $ 4,580 Investment Income 7,500 15,925 8,425 Total Revenues 42,500 55,505 13,005 Expenditures: Current: General Government: Court Facility 187,600 187,600 Excess of Revenues Over/ (Under) Expenditures (145,100) 55,505 200,605 Other Financing Sources/(Uses): Reserve for Contingencies (59,175) -- 59,175 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (204,275) 55,505 259,780 Fund Balance, October 1, 1995 291,434 291,434 -- Fund Balance, September 30, 1996 87,159 $ 346,939 $ 259,780 1-10 THIS PAGE INTENTIONALLY LEFT BLANK ............ .............. .... ACCOUNT GROUPS GENERALFIXED ASSETS To account for all fixed assets of Monroe County, other than those accounted for in the Enterprise Funds and Internal Service Funds. GENERAL LONG-TERM DEBT To account for long-term debt supported by general revenue sources of the Monroe County Governmental Unit. THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE SEPTEMBER 30, 1996 Total GENERAL FIXED ASSETS: Land $ 19,452,876 Buildings 67,896,783 Equipment 36,032,163 Construction In Progress 6,454,362 Total General Fixed Assets $ 129,836184 INVESTMENTS IN FIXED ASSETS: General Fund Revenues: County Funding $ 25,912,065 1988 Improvement Revenue Bonds 62,098 Federal Grants and Shared Revenues 912,339 State Grants and Shared Revenues 2,555,607 Donations 186,467 General Obligation Bonds 2,469,017 Special Revenue Fund Revenues 16,033,232 Donations 2,997,918 Capital Project Fund: Special Revenue Bonds 1,210,451 1988 Improvement Revenue Bonds 1,435,174 1991 Sales Tax Revenue Bonds 31,953,990 Federal Grants and Shared Revenues 1,609,076 State Grants and Shared Revenues 2,605,624 County Funding 39,873,071 Donations 20,055 Total Investment in General Fixed Assets 129,836,184 J-1 MONROE COUNTY, FLORIDA SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY SEPTEMBER 30, 1996 Construction Land Buildings Equipment in Progress Total General Government: Legislative $ -- $ -- $ 234,228 $ -- $ 234,228 Executive -- -- 35,067 -- 35,067 Financial and Administrative 439,179 3,475,439 3,090,530 -- 7,005,148 Legal Counsel -- -- 51,497 -- 51,497 Comprehensive Planning 435,673 28,580 287,802 -- 752,055 Judicial -- 170,168 1,247,693 -- 1,417,861 Other General Government 4,554,088 11,177,375 3,204,684 -- 18,936,147 Total General Government 5,428,940 14,851,562 8,151,501 -- 28,432,003 Public Safety: Law Enforcement 359,962 1,231,998 10,497,018 -- 12,088,978 Fire Control 519,135 1,901,988 7,391,912 -- 9,813,035 Detention/Correction 4,858,904 44,382,752 22,942 -- 49,264,598 Protective Inspections -- 14,808 87,928 -- 102,736 Emergency and Disaster Relief Services -- 51,874 390,210 -- 442,084 Ambulance and Rescue Service -- 13,215 2,321,042 -- 2,334,257 Medical Examiner -- -- 35,123 -- 35,123 Total Public Safety 5,738,001 47,596,635 20,746,175 -- 74,080,811 Physical Environment: Conservation & Resource Mgmt -- -- 104,515 -- 104,515 Other Physical Environment -- -- 3,511 -- 3,511 Total Physical Environment -- -- 108,026 -- 108,026 Transportation: Road and Street Facilities -- 21,147 2,802,562 -- 2,823,709 Airports 130,700 -- -- -- 130,700 Parking Facilities 799,963 -- -- -- 799,963 Total Transportation 930,663 21,147 2,802,562 -- 3,754,372 Economic Environment: Employment Development -- -- 14,363 -- 14,363 Industry Development 369,000 -- 102,014 -- 471,014 Veteran's Services -- -- 25,304 -- 25,304 Other Economic Development -- -- 2,932 -- 2,932 Total Economic Environment 369,000 -- 144,613 513,613 J-2 (Continued) MONROE COUNTY, FLORIDA SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY-CONTINUED SEPTEMBER 30, 1996 Construction Land Buildings Equipment in Progress Total Human Services: Hospitals -- 34,510 157,873 192,383 Health 10,500 427,191 1,524,181 1,961,872 Welfare 8,500 448,338 891,088 1,347,926 Total Human Services 19,000 910,039 2,573,142 3,502,181 Culture and Recreation: Libraries 121,947 3,390,105 332,997 3,845,049 Parks and Recreation 6,837,025 1,121,031 239,409 8,197,465 Other Culture and Recreation 8,300 6,264 933,738 Total Culture and Recreation 6,967,272 4,517,400 1,506,144 12,990,816 Construction in Progress — -- -- 6,454,362 6,454,362 Total 19,452,876 $ 67,896,783 $ 36,032,163 $ 6,454,362 129,836,184 ............... J-3 MONROE COUNTY, FLORIDA SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 October 1, Transfers September 30, 1995 Additions Deductions_ In Out _ 1996 General Government: Legislative $ 97,902 $ 635 $ 22,890 $ 161,713 $ 3,132 $ 234,228 Executive 37,423 884 -- -- 3,240 35,067 Financial &Administration 6,441,521 206,913 78,260 452,995 18,021 7,005,148 Legal Counsel 47,091 4,406 -- -- -- 51,497 Comprehensive Planning 347,619 418,315 6,923 6,219 13,175 752,055 Judicial 1,512,281 271,666 15,585 -- 350,501 1,417,861 Other General Government 18,343,066 234,935 91,225 626,126 176,755 18,936,147 Total General Government 26,826,903 1,137,754 214,883 1,247,053 564,824 28,432,003 Public Safety: Law Enforcement 11,491,510 822,386 224,918 -- -- 12,088,978 Fire Control 9,999,092 76,247 281,852 82,733 63,185 9,813,035 Detention/Correction 45,095,102 4,790,662 22,303 -- 598,863 49,264,598 Protective Inspections 103,264 6,037 4,765 739 2,539 102,736 Emergency&Disaster Relief S 574,576 9,134 67,848 - 73,778 442,084 Ambulance&Rescue Services 2,377,806 188,626 252,726 131,860 111,309 2,334,257 Medical Examiner 35,125 -- -- -- 2 35,123 Other Public Safety 9,750 -- -- -- 9,750 -- Total Public Safety 69,686,225 5,893,092 854,412 215,332 859,426 74,080,811 Physical Environment: Conservation&Resource Mgmt 81,043 22,594 -- 878 - 104,515 Other Physical Environment 3,511 -- -- -- -- 3,511 Total Physical Environment 84,554 22,594 -- 878 -- 108,026 Transportation: Road and Street Facilities 2,848,921 189,548 196,623 17,069 35,206 2,823,709 Airports 130,700 -- -- -- -- 130,700 Parking Facilities 799,963 -- -- -- -- 799,963 Total Transportation: 3,779,584 189,548 196,623 17,069 35,206 3,754,372 Economic Environment: Employment Development 14,363 -- -- -- -- 14,363 Industry Development 369,000 -- 59,113 161,127 -- 471,014 Veteran's Services 25,306 -- -- -- 2 25,304 Other Economic Development 182,524 -- 14,526 -- 165,066 2,932 Total Economic Environment 591,193 -- 73,639 161,127 165,068 513,613 J-4 (Continued) MONROE COUNTY, FLORIDA SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Octoberl, Transfers September 30, 1995 Additions Deductions In Out 1996 .. ..................... Human Services: Hospitals 197,662 -- -- -- 5,279 192,383 Health 1,968,581 83,841 95,611 5,061 -- 1,961,872 Welfare 1,244,177 115,137 19,317 13,760 5,831 1,347,926 Total Human Services 3,410,420 198,978 114,928 18,821 11,110 3,502,181 Culture and Recreation: Libraries 3,728,587 174,143 20,735 6,386 43,332 3,845,049 Parks and Recreation 6,672,591 1,544,786 32,212 12,300 -- 8,197,465 Other Culture and Recreation 947,437 865 -- -- — 948,302 Total Culture and Recreation 11,348,615 1,719,794 52,947 18,686 43,332 12,990,816 Construction in Progress 7,272,480 3,708,286 4,526,404 -- 6,454,362 ........ ............... Total $ 122,999,974 $ 12,870046 $ 6,033,836 $ 1,678 96 $ 1,678,966 $ 129,836,184 J-5 THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA SCHEDULE OF CHANGES IN GENERAL LONG-TERM DEBT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Balance Balance October 1, September 30, 1995 Additions Retirements 1996 .................. General Long-Term Debt Payable: Revenue Bonds Payable: Sales Tax Revenue Bonds, Series 1991 $ 33,280,000 2,940,000 $ 30,340,000 Refund Improvement Revenue Bonds, Series 1993 (83) 745,000 175,000 570,000 Refund Improvement Revenue Bonds, Series 1993 (88) 6,710,000 360,000 6,350,000 Total Revenue Bonds Payable 40,735,000 3,475,000 37,260,000 Installment Loans 31,224 31,224 Capital Lease Obligations: Board of County Commissioners 1,751 1,751 Sheriff 166,810 52,670 114,140 ............ Total Capital Lease Obligations 168,561 54,421 114,140 Accrued Compensated Absences: Board of County Commissioners 1,468,305 54,617 1,522,922 Tax Collector 48,453 7,495 55,948 Property Appraiser 127,014 1,196 125,818 Sheriff 1,628,620 251,671 1,880,291 Total Accrued Compensated Absences 3,272,392 313,783 1,196 3,584,979 Total General Long-Term Debt Payable 44,207,177 $ 313,783 $ 3,561,841 $ 40,959j 19 J-6 MONROE COUNTY, FLORIDA REFUNDING IMPROVEMENT REVENUE BONDS-SERIES 1993(83) DESCRIPTION SEPTEMBER 30, 1996 Refunding Bonds Series 1993(83) Original authorization $2,500,000 Unissued 1,315,000 Issued 1,185,000 Retirements through September 30, 1996 615,000 Balance outstanding September 30, 1996 $570,000 Date of issue January 1, 1993 Maturity range 1993-1999 Principal payment date July 1 Interest payment dates January-July Denominations $5,000 Interest rates: 2.40% Maturities 1993 4.30% Maturities 1997 3.10% Maturities 1994 4.50% Maturities 1998 3.70%Maturities 1995 4.75% Maturities 1999 4.10% Maturities 1996 Average interest cost rate 3.95% Paying agent Barnett Banks Trust Company, N.A. Jacksonville, Florida J-7 MONROE COUNTY, FLORIDA REFUNDING IMPROVEMENT REVENUE BONDS-SERIES 1993(83) DEBT REQUIREMENTS TO MATURITY SEPTEMBER 30, 1996 $1,185,000 Improvement Bonds-Series 1993(83) and Year Ending Original Total July 1 Principal Interest Debt Service 1993 $ 105,000 $ 23,445 $ 128,445 1994 165,000 44,370 209,370 1995 170,000 39,255 209,255 1996 175,000 32,965 207,965 1997 180,000 25,790 205,790 1998 190,000 18,050 208,050 1999 200,000 9,500 209,500 $ 1 1_1 85 000 193375 3�78375 J-8 MONROE COUNTY, FLORIDA REFUNDING IMPROVEMENT REVENUE BONDS-SERIES 1993 (88) DESCRIPTION SEPTEMBER 30, 1996 Refunding Bonds Series 1993(88) Original authorization $7,500,000 Unissued 270,000 Issued 7,230,000 Retirements through September 30, 1996 880,000 Balance outstanding September 30, 1996 $6,350,000 Date of issue May 1, 1993 Maturity range 1993-2008 Principal payment date December 1 Interest payment dates June-December Denominations $5,000 Interest rates: 2.60% Maturities 1993 4.70%Maturities 2001 2.60% Maturities 1994 4.80% Maturities 2002 3.30% Maturities 1995 5.00% Maturities 2003 3.60% Maturities 1996 5.00% Maturities 2004 4.00% Maturities 1997 5.00% Maturities 2005 4.10% Maturities 1998 5.00% Maturities 2006 4.30% Maturities 1999 5.00% Maturities 2007 4.50% Maturities 2000 5.00% Maturities 2008 Average interest cost rate 4.47% Call feature 12/01/01 - 11/30/02 102 12/01/02- 11/30/03 101 12/01/03- Maturity 100 Paying agent Nations Bank of Florida, N.A. J-9 MONROE COUNTY, FLORIDA REFUNDING IMPROVEMENT REVENUE BONDS-SERIES 1993(88) DEBT REQUIREMENTS TO MATURITY SEPTEMBER 30, 1996 $7,230,000 Improvement on 1993(88) Bond Year Ending Original Total December I Principal Interest Debt Service 1993 170,000 188,282 358,282 1994 350,000 318,350 668,350 1995 360,000 309,250 669,250 1996 375,000 297,370 672,370 1997 385,000 283,870 668,870 1998 400,000 268,470 668,470 1999 420,000 252,070 672,070 2000 435,000 234,010 669,010 2001 455,000 214,435 669,435 2002 475,000 193,050 668,050 2003 500,000 170,250 670,250 2004 525,000 145,250 670,250 2005 550,000 119,000 669,000 2006 580,000 91,500 671,500 2007 610,000 62,500 672,500 2008 640,000 32,000 672,000 $ 7,2 0,000 $ 3,179,657 $_ 10,409§57 J-1 0 MONROE COUNTY, FLORIDA SALES TAX REVENUE BONDS-SERIES 1991 DESCRIPTION SEPTEMBER 30, 1996 Revenue Bonds Series 1991 Original authorization $43,500,000 Unissued 1,085,000 Issued 42,415,000 Retirements through September 30, 1996 12,075,000 Balance outstanding September 30, 1996 $30,340,000 Date of issue October 1, 1991 Maturity range 1992-2004 Principal payment date April 1 Interest payment date April-October Denominations $5,000 Interest rates: 4.50% Maturities 1992 5.70% Maturities 1999 4.75% Maturities 1993 5.80% Maturities 2000 5.00% Maturities 1994 5.90% Maturities 2001 5.20% Maturities 1995 6.00% Maturities 2002 5.30% Maturities 1996 6.10% Maturities 2003 5.50% Maturities 1997 6.20% Maturities 2004 5.60% Maturities 1998 Average interest cost rate 5.92% Call feature 1998-1999 102.0 1999-2000 101.0 2000-Maturity 100.0 Paying agent First Florida Bank, N.A. Tampa, Florida J-1 1 MONROE COUNTY,FLORIDA SALES TAX REVENUE BONDS-SERIES 1991 DEBT REQUIREMENTS TO MATURITY SEPTEMBER 30, 1996 $42,415,000 Series 1991 Bonds Fiscal Original Total Year Principal Interest Debt Service 1992 1,135,000 1,194,983 $ 2,329,983 1993 2,540,000 2,338,890 4,878,890 1994 2,665,000 2,218,240 4,883,240 1995 2,795,000 2,084,990 4,879,990 1996 2,940,000 1,939,650 4,879,650 1997 3,100,000 1,783,830 4,883,830 1998 3,270,000 1,613,330 4,883,330 1999 3,450,000 1,430,210 4,880,210 2000 3,650,000 1,233,560 4,883,560 2001 3,860,000 1,021,860 4,881,860 2002 4,085,000 794,120 4,879,120 2003 4,330,000 549,020 4,879,020 2004 4,595,000 284,890 4,879,890 ........................ $ 42,415,000 487,573 18 60,902573 , J-1 2 THIS PAGE INTENTIONALLY LEFT BLANK STATISTICAL SECTION Statistical information is different from the information presented in the financial section in that it usually covers more than fiscal year and may present non-accounting information. The tables present social and economic information, financial trends and the fiscal capacity of the government necessary for the complete disclosure of the County's financial activity. The information presented in the following tables is not required for fair presentation in conformity with generally accepted accounting principles and is,therefore, not covered by the auditors' opinion. Sources of Data: *Monroe County Clerk of the Circuit Court-Finance Department (Page K-1 - K-1 9 where a source is not indicated) * Monroe County Tax Collector * Monroe County Property Appraiser * Monroe County School Board * Monroe County Supervisor of Elections * Monroe County Sheriffs Department * U.S. Bureau of the Census * Florida Banker's Association • Department of Natural Resources, Bureau of Park Planning *Agency for Health Care Administration * Florida Department of Labor and Employment Security The Constitution of the State of Florida, Florida Statute 200.181 and Monroe County set no legal debt limit. MONROE COUNTY, FLORIDA GENERAL GOVERNMENT EXPENDITURES BY FUNCTION FOR T TEN FISCAL YEARS FISCAL GENERAL PUBLIC PHYSICAL TRANS- ECONOMIC YEAR GOVERNMENT SAFETY ENVIRONMENT PORTATION ENVIRONMENT 1987 $ 10,940,172 $ 14,177,570 $ 210,678 $ 3,503,429 $ 2,906,704 1988 14,238,914 19,171,479 174,732 3,946,380 3,841,530 1989 15,767,785 22,356,972 240,970 6,426,753 5,066,351 1990 17,935,158 25,588,253 497,510 5,370,915 7,332,545 1991 20,040,936 29,320,771 531,593 6,078,545 6,906,952 1992 20,956,430 31,649,193 668,315 5,923,595 7,851,857 1993 20,908,679 34,331,564 741,354 4,175,462 7,811,825 1994 23,460,049 38,321,175 1,305,061 4,263,681 7,996,073 1995 29,390,253 41,240,319 1,160,034 6,168,342 9,616,404 1996 24,652,862 45,968,956 1,334,988 4,836,343 9,408,309 *Includes expenditures in General, Special Revenue, Debt Service and Expendable Trust Fund Types. Excludes Housing Finance Authority, Discrete Component Unit. "Capital Outlay expenditures were reported separately for fiscal year 1987. K-1 HUMAN CULTURE AND DEBT CAPITAL SERVICES RECREATION SERVICE OUTLAY" TOTAL* ................... $ 3,552,902 $ 1,587,689 209,377 $ 2,940,228 $ 40,028,749 4,479,122 2,096,837 659,727 -- 48,608,721 4,783,859 2,342,247 705,704 57,690,641 4,862,131 2,384,354 1,098,596 65,069,462 5,186,247 2,886,706 1,270,761 72,222,511 5,309,346 2,971,243 4,657,447 79,987,426 5,719,640 2,345,014 7,037,236 83,070,774 9,787,823 2,757,703 4,627,836 92,519,401 5,573,627 2,703,504 6,888,070 102,740,553 5,769,102 4,332,830 5,777,227 102,080,617 K-2 MONROE COUNTY,FLORIDA GENERAL GOVERNMENT REVENUE BY SOURCE FOR LAST TEN FISCAL YEARS LICENSES INTER CHARGES FISCAL AND GOVERN- FOR YEAR TAXES PERMITS MENTAL _-- SERVICES 1987 $ 25,639,643 $ 1,516,661 $ 9,501,798 $ 2,649,131 1988 32,419,904 1,919,763 11,495,816 3,438,650 1989 37,938,385 2,052,940 18,570,790 3,365,050 1990 41,991,855 2,189,049 17,054,599 4,007,404 1991 46,675,252 2,724,190 14,563,582 4,373,229 1992 48,195,057 2,284,836 16,678,180 4,757,019 1993 53,908,727 2,422,039 18,163,244 4,224,315 1994 54,441,515 2,018,078 19,514,402 4,895,466 1995 58,121,769 2,124,995 20,256,479 8,086,331 1996 62,514,109 2,481,768 26,456,481 9,534,513 *Includes revenues in General, Special Revenue, Debt Service and Expendable Trust Fund Types. Excludes Housing Finance Authority,Discrete Component Unit. K-3 FINES AND INVESTMENT MISCEL- FORFEITURES INCOME ASSESSMENTS LANEOUS TOTAL* 1,386,196 $ 1,623,451 $ 866,653 334,133 $ 43,517,666 1,705,128 2,249,943 2,164,854 55,394,058 1,906,987 3,616,155 2,131,269 69,581,576 2,153,152 3,935,207 1,501,256 72,832,522 2,099,284 3,805,048 2,300,275 76,540,860 2,218,317 3,093,779 2,026,446 79,253,634 2,214,505 2,314,117 1,823,814 85,070,761 2,955,435 2,558,970 2,200,160 88,584,026 2,486,360 4,018,259 4,245,450 99,339,643 2,807,175 5,266,515 2,603,888 111,664,449 K-4 MONROE COUNTY, FLORIDA PROPERTY TAX LEVIES AND COLLECTIONS FOR LAST TEN FISCAL YEARS FISCAL TAX TAX PERCENT OF YEAR LEVY COLLECTION LEVY COLLECTED 1987 $ 22,633,498 $ 21,732,106 96.0 1988 34,251,268 32,863,650 95.9 1989 31,055,120 29,950,942 96.4 1990 34,489,127 33,259,628 96.4 1991 39,598,532 38,360,079 96.9 1992 40,610,035 39,072,069 96.2 1993 42,637,049 41,350,979 97.0 1994 43,472,080 42,014,616 96.6 1995 48,129,060 46,502,205 96.6 1996 51,350,380 49,747,700 96.9 Property tax levies, based on assessed values as of January 1st, become due and payable on November 1st of each year. A four percent discount is allowed if the taxes are paid in November,with the discount declining by one percent each month thereafter. Accordingly,taxes collected will never be one hundred percent of the tax levy. Taxes become delinquent on April 1 st of each year and tax certificates for the full amount of any unpaid taxes and assessments must be sold not later than June 1 st of each year. Property taxes receivable and a corresponding reserve for uncollectible property taxes are not included in the financial statements as there are no delinquent taxes as of September 30, 1996. Source: Monroe County Tax Collector K-5 MONROE COUNTY, FLORIDA ASSESSED AND ESTIMATED T L VALUE TAXABLE TY FOR LAST T FISCAL Y REAL PROPERTY PERSONAL PROPERTYTOTAL YEAR ASSESSED VALUE ASSESSED VALUE ASSESSED VALUE 187 3, 25, 52,16 1 , 32, 27 3,637, 8 ,573 198 3,75 ,7 ,20 221,643,508 3, 76,367,728 1989 4,208,231, 93 261,996,2494,470,227,542 190 ,129,539,812 28 , 2 , 21 5, 1 , 68,833 191 5,616,223,591 299,565,576 5,915,789,167 192 6,1 ,7 , 13 3 ,06 ,15 6, 0, 07,57 193 6,25,863, 8 310,418,654 6,516, 1,82 194 6,140,029,454 318,280, 8 6,48,31 ,43 1995 6,601,60 ,418 33 ,856,30 6, 0,460,727 16 6, 56,27 ,57 360,857,198 7,217,131,745 Assessed values used are net taxable values after deducting allowable statutory exemptions. Property is assessed as of January 1 st and taxes based on those assessments are levied and become due on the following November 1 st. Therefore, assessments and levies applicable to a certain tax year are collected in the fiscal year ending during the next succeeding calendar year. Estimated actual value for each tax year is equal to the assessed value. The ratio of total assessed to the total estimated actual value is 1 0%for each tax year. Source: Monroe County Property Appraiser K-6 MONROE COUNTY,FLORIDA PROPERTY VALUE,CONSTRUCTION AND BANK DEPOSITS FOR LAST TEN FISCAL YEARS FISCAL PROPERTY BANK YEAR VALUE* CONSTRUCTION DEPOSITS** 1987 $ 2,617,260,573 $ 73,832,930 $ 570,342,000 1988 2,830,297,181 74,847,145 648,426,000 1989 2,974,503,658 110,925,817 892,242,000 1990 3,667,553,207 156,637,545 928,728,000 1991 4,049,901,005 122,937,849 918,016,045 1992 4,375,917,282 120,323,709 888,072,000 1993 4,447,309,657 91,934,986 923,935,000 1994 4,390,694,004 66,414,893 952,120,000 1995 4,791,995,498 88,598,075 947,751,000 1996 4,957,041,364 79,313,136 999,568,000 Taxable property value and construction does not include the municipal areas of the County. Construction amounts include new taxable construction minus deletions from the Tax Roll. Source: " Monroe County Property Appraiser `* Florida Banker's Association K-7 MONROE COUNTY, FLORIDA PROPERTY TAX RATES -DIRECT AND OVERLAPPING GOVERNMENTS FOR LAST TEN FISCAL YEARS TAX RATES (M ILL AGE) SCHOOLBOARD--- COUNTY* TAX YEAR OPERATING DEBT SERVICE OPERATING DEBT SERVICE OTHER" TOTAL 1987 6.0650 6.8639 1.1630 14.0919 1988 6.2720 6.9222 1.2250 1 . 192 1989 6.4570 6.3713 1.1650 13.9933 1990 5.8570 6.6803 1.1570 13.6943 1991 5.7190 6.2992 1.1964 13.2146 1992 5.7070 6.8061 1.1945 13.7076 1993 6.0910 5.5903 1.4065 13.0878 1994 6.2050 5.7142 1.1851 13.1043 1995 6.4330 6.0983 1.2851 13.8164 1996 6.2530 6.0857 1.348 13.6867 Property is assessed as of January 1st and the taxes based on those assessments are levied according to the tax rate in effect during that tax year and become due on November 1 st.Therefore, assessments and tax levies applicable to a certain tax year are collected in the fiscal year ending during the following calendar year. Monroe County does not have outstanding debt funded by ad valorem taxes. County millage consists of the General Revenue Fund,the Fine and Forfeiture Fund, and the Health Clinic. Consists of the following districts: Monroe County Mosquito Control, South Florida Water Management, Okeechobee Basin Fund and Big Cypress Fund. Source: Monroe County Tax Collector K-8 MONROE COUNTY, FLORIDA PRINCIPAL TAXPAYERS 1996 FISCAL PERCENTAGE ASSESSED YEAR TAXES OF TOTAL TAXPAYER** VALUE* COLLECTED** COLLECTED 1. Southern Bell $ 65,015,092 $ 995,586 2.00% 2. Casa Marina 47,486,846 847,078 1.70% 3. Pier House 26,717,925 471,383 0.95% 4. Cheeca Lodge 22,978,118 339,356 0.68% 5. Holiday Inn Key West 18,967,691 325,713 0.65% 6. Hyatt Key West 18,633,955 279,634 0.56% 7. The Reach 18,461,335 317,018 0.64% 8. Southernmost Beach LP 16,356,173 292,869 0.59% 9. Holiday Isle 15,365,591 235,993 0.47% 10. Ocean Key House 15,339,123 263,403 0.53% $ 265,321,849 $ 4,368,033 8.77% Source: * Monroe County Property Appraiser *` Monroe County Tax Collector K-9 MONROE COUNTY, FLORIDA RATIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE AND NET BONDED DEBT PER CAPITA FOR LAST TEN FISCAL YEARS GROSS DEBT ASSESSED BONDED SERVICE YEAR POPULATION* VALUE" DEBT FUNDS 1987 73,137 $ 3,637,484,573 1988 75,462 3,976,367,728 1989 76,780 4,470,227,542 1990 78,024 5,414,468,833 1991 79,536 5,915,789,167 1992 80,968 6,440,807,572 1993 81,766 6,516,281,882 1994 81,796 6,458,310,439 1995 81,850 6,940,460,727 1996 80,730 7,217,131,745 Property Taxable Value Assessments are as of January 1st of each year. Monroe County does not have general bonded debt. Source: U.S. Bureau of the Census Monroe County Property Appraiser K-1 0 MONROE COUNTY, FLORIDA COMPUTATION OF DIRECT UNDERLYING AND OVERLAPPING DEBT SEPTEMBER 30, 1996 PERCENTAGE APPLICABLE TO THIS OVERLAPPING GOVERNMENTAL UNIT GROSS DEBT GOVERNMENTAL UNIT NET DEBT Monroe County, Florida $ -- -- $ -- School Bonds* 2,870,000 100% 2,870,000 Monroe County does not have outstanding general obligation debt funded by ad valorem taxes. The School Board's fiscal year ends June 30, 1996. Source: *Monroe County School Board K-11 MONROE COUNTY, FLORIDA RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL BONDED DEBT TO TOTAL GENERAL GOVERNMENT EXPENDITURES FOR LAST TEN FISCAL YEARS RATIO OF DEBT SERVICE TO OTHER TOTAL GENERAL GENERAL FISCAL DEBT DEBT GOVERNMENT GOVERNMENT YEAR PRINCIPAL INTEREST SERVICE SERVICE* EXPENDITURES EXPENDITURES 1987 25,000 $ 184,129 $ 26,338 $ 235,467 $ 40,028,749 0.59% 1988 30,000 183,209 447,006 660,215 48,608,721 1.36% 1989 30,000 394,703 281,001 705,704 57,690,641 1.22% 1990 215,000 688,139 195,457 1,098,596 65,069,462 1.69% 1991 230,000 674,514 366,247 1,270,761 72,222,511 1.76% 1992 1,380,000 2,949,256 328,191 4,657,447 79,987,426 5.82% 1993 3,932,492 2,827,261 277,483 7,037,236 83,070,774 8.47% 1994 3,000,000 1,500,948 126,888 4,627,836 92,519,401 5.00% 1995 3,315,000 3,407,870 165,200 6,888,070 102,740,553 6.70% 1996 3,475,000 2,198,015 104,212 5,777,227 102,080,617 5.66% *Debt Service includes principal and interest on general obligation bonds, revenue bonds, bond anticipation notes, and other loan and notes payable. "Interest includes fiscal charges. K-1 2 MONROE COUNTY, FLORIDA SCHEDULE OF REVENUE BOND COVERAGE MUNICIPAL SERVICE DISTRICT-WASTE FOR LAST TEN FISCAL YEARS NET REVENUE DEBT SERVICE REQUIREMENTS FISCAL GROSS AVAILABLE FOR TIMES YEAR REVENUE* EXPENSES*" DEBT SERVICE PRINCIPAL INTEREST TOTAL COVERAGE 1987 $ 7,956,812 $ 5,136,726 $ 2,820,006 $ 430,000 $ 626,755 $ 1,056,755 2.67 1988 8,236,280 6,644,830 1,591,450 280,000 607,418 887,418 1.79 1989 9,571,847 6,770,541 2,801,306 300,000 589,993 889,993 3.15 1990 11,295,582 8,772,546 2,523,036 315,000 569,986 884,986 2.85 1991 13,344,013 10,896,916 2,447,097 335,000 547,630 882,630 2.77 1992 14,458,040 11,394,292 3,063,748 180,000 615,668 795,668 3.85 1993 16,094,726 13,640,389 2,454,337 285,000 606,307 891,307 2.75 1994 15,619,182 11,673,498 3,945,684 300,000 590,918 890,918 4.43 1995 14,310,678 12,452,817 1,857,861 315,000 574,117 889,117 2.09 1996 15,183,770 14,175,493 1,008,277 335,000 556,162 891,162 1.13 "Gross Revenue"shall mean all rates, fees, charges, assessments or other income received by the County or accrued to the County or any agency thereof in control of the management and operation of said Municipal Service District-Waste. Excluded from "Gross Revenue"is interest earned on funds held in escrow for the retirement of the refunded 1980 bonds. "Expenses" exclude depreciation of fixed assets and amortization of deferred charges which are reflected as ex- penses in the financial statements. K-13 MO0ROE COUNTY, FLORIDA SCHEDULE OF INSURANCE COMPANIES r� SEPTEMBER 30. 1996 INSURANCE POLICY PERIOD Clarendon National Insurance 10/01/95-98 Insurance Company of North America 03/15/96-97. 07/01/96-97 -` 07/26/96-97. 10/81/05-98 John Alden Life Insurance Company 10/01/95-98 ~� Gallagher Bassett 03/31896 Insurance Servicing and Adjusting Company 04/01/96-03/31/97 Bankers Insurance Company 04/03/96-97. 06/18/98-97. 11/13/95-86 02/22/96-97. 05/18/96-87. 01/29/96-97 08/01/96-97. 10/11/95-96. 08/05/98-07 -� 09/24/98-97. 07719/96-97. 07/11/95-96 09/20/96-97 Florida Municipal Insurance Trust 10/01/95-96. 10/01/95-98 Western World 03/15/08-97 _. Scottsdale Insurance Company 03/15/96-87 Essex Insurance Company 05/01/98-97 -� Hartford Life&Accident 10/01/95-96 Associated Aviation Underwriters 07/27/95'98. 07/27/96'97 - ` Cnnagin 12/20/95-96 Insurance Company of North America (Bonds) 11/03/92-96. 11%22/92-98. 01/01/03-97 01/03/96-97. 03/15/95-96 Ohio Casualty Company(Bond) 11/30/02-96 -' Gurety&Security Bond Associates(Bond) 11/21/94-98 Florida Windstorm Underwriting Association 04/11/96-97 ~ ` Hartford Steam Boiler Inspection & Insurance Company 03/15/96-97. 10/01/95-96 Commerce& Industry Company 02/14/96-97. 03/13/96-97 . � United State Fidelity&Guarantee 02/15/96-97 Omaha Property&Casualty 02/20/96-97. 08/24/96-97 �-1 � American International Specialty Lines Insurance Company 07/10/96-99 _ Royal Surplus Lines Insurance Company 08/01/96-04/01/97 Florida Sheriff's Self-Insurance Fund 10/01/95-96 , | Fidelity&Casualty Company of Maryland (Bond) 11/20/94-96 | MONROE COUNTY,FLORIDA SCHEDULE OF INSURANCE AGENCIES SEPTEMBER 30,1996 EXPIRATION ANNUAL AGENCY DATE PREMIUM Arthur J.Gallagher 06/30/96 $ 178,436 03/13/97 39,391 Accordia National 09/30/96 46,089 Keys Physician-Hospital Alliance 09/30/96 5,215 Porter Allen Insurance Company 03/15/96 4,465 04/01/96 624 10/11/96 1,314 11/03/96 355 11/13/96 1,252 11/22/96 355 01/01/97 100 01/03/97 450 01/29/97 827 02/22/97 281 03/15/97 11,725 03/15/97 11,158 04/03/97 18,875 05/18/97 1,572 06/18/97 534 07/19/97 1,845 07/19/97 654 08/01/97 12,388 08/05/97 1,212 09/20/97 5,918 09/24/97 3,109 The Johnson's Insurance Agency 02/15/97 625 02/20/97 1,650 04/11/97 150,560 08/24/97 2,786 Florida League of Cities 09/30/96 115,283 10/01/96 12,115 10/01/96 23,444 12/20/96 10,113 02/14/97 1,896 03/13/97 1,232 03/15/97 5,818 05101/97 2,275 The CIMA Companies,Inc. 07/01/97 821 John Alden Life Insurance 09/30/96 1,035,488 Lance Toland Associates 07/27/97 44,621 Burke,Bogart&Brownell,Inc. 09/30/96 64,329 The Regan Insurance Agency 11/30/96 179 Hunt Insurance Group,Inc. 09/30/96 25,000 The Plastridge Agency,Inc. 07/01/99 39,300 Sedgwick James of Fla.,Inc. 04/01/97 136,211 The Victoria Agency 11/21/98 100 11/24/98 100 Key West Insurance 11/20/98 355 K-15 MONROE COUNTY, FLORIDA SALARIES AND SURETY BONDS OF PRINCIPAL OFFICIALS SEPTEMBER 30, 1996 ANNUAL AMOUNT OF NAME AND TITLE OF OFFICIAL SALARY SURETY BOND ................ Keith Douglass-Chairman, Board of County Commissioners 30,581 $ 5,000 Shirley Freeman -Member, Board of County Commissioners 30,581 2,000 Jack London -Member, Board of County Commissioners 30,581 2,000 Wilhelmina Harvey-Member, Board of County Commissioners 30,581 2,000 Mary Kay Reich-Member, Board of County Commissioners 30,581 2,000 Danny L. Kolhage-Clerk of Circuit Court and Chief Financial Officer 75,919 25,000 Richard D. Roth-Sheriff 81,792 15,000 Harry L. Sawyer, Jr.-Supervisor of Elections 61,980 5,000 Ervin A. Higgs- Property Appraiser 75,919 10,000 Harry F. Knight-Tax Collector 75,919 50,000 James Roberts-County Administrator 102,507 -- K-1 6 MONROE COUNTY, FLORIDA DEMOGRAPHIC STATISTICAL DATA LAST TEN YEARS SCHOOL UNEMPLOYMENT PER CAPITA ENROLLMENT RATE YEAR POPULATION (1) INCOME(1) (2) PERCENTAGE(3) 1987 73,137 $ 16,130 7,515 2.8 1988 75,462 17,130 7,575 2.6 1989 76,780 19,003 8,198 2.5 1990 78,024 20,155 8,490 3.1 1991 79,536 20,206 8,338 4.8 1992 80,968 NA 8,862 8.5 1993 81,766 NA 8,789 3.6 1994 81,796 NA 9,140 3.9 1995 81,850 NA 9,328 3.9 1996 80,730 NA 9,422 2.9 NA-Data Not Currently Available Sources, (1) U.S. Bureau of the Census (2) Monroe County School Board (3) Florida Department of Labor and Employment Security K-17 MONROE COUNTY, FLORIDA MISCELLANEOUS STATISTICAL DATA SEPTEMBER 30, 1996 Government Structure Governing Body: Monroe County Board of County Commissioners Number of Seats: 5 Length of Term: 4 years Chairman: Chosen annually by fellow commissioners Chief Administrative Position: County Administrator Date originally established EDUCATION: constitutionally: July 3, 1823 Number of schools: High Schools 3 Date of present constitution Middle Schools 1 establishment: May 13, 1887 Elementary Schools 5 Middle/Elementary Schools 3 Form of government: Constitutional County Special Ed Schools 1 Present area: 1,875.54 square miles Number of Administrators 18 Number of Teachers 583 Source: Monroe County School Board POPULATION: Date Residents Increase % EMPLOYEES: 1987 73,137 Property Appraiser 42 1988 75,462 118% Tax Collector 51 1989 76,780 1,75% Board of County Commissioners 680 1990 78,024 1.62% Clerk of Circuit Court 100 1991 79,536 1,94% Supervisor of Elections 10 1992 80,968 1.80%® Sheriff 485 1993 81,766 0.99%® Land Authority 2 1994 81,796 0.04% 1995 81,850 0.07% 1996 80,730 -1.37% AMBULANCE SERVICE: Number of vehicles 11 Number of employees 52 Source: U.S. Bureau of the Census POLICE PROTECTION: FIRE PROTECTION: Number of stations 4 Number of stations 10 Number of employees: Number of volunteers 283 Certified Law Enforcement 172 Support Personnel 116 Correction Facility Personnel 168 Source: Monroe County Sheriffs Department K-1 8 (Continued) MONROE COUNTY, FLORIDA MISCELLANEOUS STATISTICAL DATA-CONTINUED SEPTEMBER 30, 1996 ELECTIONS: General Election, October 3, 1995 Number of Registered Voters: Number of registered voters 45,043 Democrats 20,237 Number of voters 8,810 Republicans 18,163 Percentage of voter turnout 19.56% No Party Affiliation 6,071 Libertarians 73 Presidential Preference, March 12, 1996 Independants 921 Number of registered voters 47,357 Other 150 Number of voters 8,249 Percentage of voter turnout 17.41% Total 45,615 Primary Election, September 4, 1996 Number of registered voters 45,009 PUBLIC LIBRARIES: Number of voters 11,226 Library Facilities 5 Percentage of voter turnout 24.94% Library Holdings 155,346 Source: Monroe County Supervisor of Elections HEALTH CARE: Medical Facilities Number of Beds Lower Keys Health Systems- ROAD MILEAGE: Florida Keys Memorial Hospital 120 Paved streets: 359.6 DePoo Hospital 49 Unpaved streets: 96.9 Fisherman's Hospital 58 Mariner's Hospital 42 Source: Agency for Health Care Administration Office of Health Facility Regulation K-19 KEMP Z4 GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. 0. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. 0. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS IND ENI-A T RS' REP TE INTERNAL CONTROL STRUCTURE BASED A LEEND— AN A- AUDIT OF THE GENERAL -EPURMSE U rNA NANCIAL STATEMENTS Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of Monroe County, Florida (the "County") for the year ended September 30, 1996, and have issued our report thereon dated February 7, 1997. We conducted our audit in accordance with generally accepted auditing standards, Government-&-dILiting Standards, - -dAr Aa, issued by the Comptroller General of the United States, and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. The management of the County is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. In planning and performing our audit of the general purpose financial statements of the County for the year ended September 30, 1996, we obtained an understanding of the internal control structure. With respect to the internal control structure, we obtain an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion. .Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be L-1 reportable conditions and, accordingly; would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. A material weakness is a reportable condition in which the design or operation of one or more of the soecific internal control structure elements does not reduce to a relatively low level the risk that errors and irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control structure and its operations that we consider to be-material weaknesses as defined above. We also noted other matters involving the internal control structure and its operation that we have reported to the management of the County in a separate letter dated February 7, 1997. We also issued a report to the management of Monroe County dated February 7, 1997 on the internal control structure and its operations, used to administer federal financial assistance programs. This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. 4OV,e 4- fl�z— Kemp & Green, P.A. Certified Public Accountants February 7, 1997 L-2 KEMP & GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. 0. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICA[ INSTITUTE Wirt. 0. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPEKENIAUKTREPORTAN 3A QRSI— COMPLIANCE USED ON THE AUDIT OF THE—GENE RAL PURPOSE FINANCIAL STATEMENTS Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of Monroe County, Florida (the "County") as of and for the year ended September 30, 1996, and have issued our report thereon dated February 7, 1997. We conducted our . audit in accordance with generally accepted auditing standards, Government Auditina Standard-a, issued by the Comptroller General of the United States, and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. Compliance with laws, regulations, contracts, and grants applicable to the County is the responsibility of the County's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the County®s compliance with certain provisions of laws, regulations, contracts, and grants. However, the objective of our audit of the general purpose financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported herein under Government—Auditing—Standards. We also reported on compliance with laws and regulations related to federal financial assistance, which we reported to the County management in our report dated February 7, 1997 on general requirements and on specific requirements for major programs. This report is intended for the information of the Board of County Commissioners, management and others within the County, and applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. Kemp & Green, P.A. Certified Public Accountants February 7, 1997 L-3 THIS PAGE INTENTIONALLY LEFT BLANK GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. 0. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WMA 0. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE of ARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS NEPENDEN1._ AUDITORS° P R Q P EMENTAL CEDIS OF FEE LAND_ TAT EE 1. _N I i—ASSISTAN E Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of Monroe County, Florida (the "County") as of and for the year ended September 00, 1996, and have issued our report thereon dated February 7, 1997. These general purpose financial statements are the responsibility of the County"s management. Our responsibility is to express an opinion on these general purpose. financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards, v rnmdn Auditing Standards, issued by the Comptroller General of, the United 'States, and the provisions of Office of Management and Budget. Circular A-12 , "®Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that We plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates -made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides reasonable basis for our opinion. Our audit was made -For the purpose of forming an opinion on the general purpose financial statements of the County taken as a whole. The accompanying Schedules of Federal and State Financial Assistance are presented for purposes of additional analysis and are not a required part of the general purpose financial statements. The information in those schedules has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. Kemp & Greens P.A. Certified Public Accountants February 7, 1997 Lao MONROE COUNTY, FLORIDA SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE FOR THE YEAR ENDED SEPTEMBER 30, 1996 Federal Federal Grantor/Pass-Through Grantor CFDA Grant Balances Program Title Number ID Number October 1, 1995 Department of Agriculture Passed through State Department of Elderly Affairs and Alliance for Aging: USDA 1995 10.570 US551 $ -- USDA 1996 10.570 US651 -- Passed through the State Division of Forestry: Hurricane Andrew Urban Reforestation 10.664 HA-72 -- Forest Canopy 10.664 HA-73 14,250 Total Department 14,250 Department-of Health and Human Services Passed through State Department of Health and Rehabilitative Services and Dade &Monroe Counties Alliance for Aging: Title I11-F Preventive Health - 1995 93.043 KG551 (322) Title 1116 Support Services- 1995 93.044 KG551 (12,065) Title IIIC-1 Congregate Meals- 1995 93.045 KG551 4,965 Title IIIC-2 Home Delivered Meals 1995 93.045 KG551 1,477 Title III-D In-Home Services- 1995 93.046 KG551 5,516 Title IIIB Support Services- 1996 93.044 KG651 -- Title IIIC-1 Congregate Meals- 1996 93.045 KG651 -- Title IIIC-2 Home Delivered Meals 1996 93.045 KG651 -- Title III-D In-Home Services- 1996 93.046 KG651 -- Child Support Enforcement 93.563 LZ023` -- Passed through State Department of Community Affairs: Low Income Home Energy Assistance Prog 1996 93.568 95EA-3V-11-54-01-019 -- Low Income Home Energy Assistance Prog 1997 93.568 96EA-5F-11-54-01-019 -- Net-Ban Emergency Assistance Program `* 96NB-4T-11-54-01-017 -- Community Services Block Grant Grace Jones-95 93.031 95SB-4M-11-54-01-060 317 Community Services Block Grant Grace Jones-96 93.031 96SB-5H-11-54-01-061 -- Total Department (112) Department of Housing and Urban Development Direct Program: Housing Authority-HUD Grant 14.174 R90-HG-12-0236 (676) Community Development Block Grant 14.219 94DB-1 9-11-54-01-H05 55,453 Homeownership Investment Partnership 14.239 95-HF-2X-54-11-00-1-01 64,580 Total Department 119,357 `Includes State Grants and Aids Appropriation Monies **CFDA Number Not Available L-5 Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1996 11,695 11,695 $ 17,441 17,441 89,115 99,937 10,822 18,013 ...... 10,750 6,987 136,264 139,823 17,809 2,476 431 2,435 794 16,577 28,642 33,750 17,265 46,050 33,423 10,440 36,980 5,406 18,426 2,622 15,532 133,525 15,248 144,880 (3,893) 99,342 35,233 129,893 (4,682) 93,139 26,532 121,954 2,283 25,183 2,612 27,043 (752) 607 460 1,120 53 10,064 10,064 10,633 10,633 13,949 749 13,200 317 210 773 3,864 2,881 464,411 128,193 579,839 19,400 6,523 -- -- (676) 341,341 285,888 603,078 538,498 944,419 824,386 (676) The accompanying notes are an integral part of this schedule. L-6 (Continued) MONROE COUNTY, FLORIDA SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE-CONTINUED FOR THE YEAR ENDED SEPTEMBER 30,1996 Federal Federal Grantor/Pass-Through Grantor CFDA Grant Balances Program Title Number ID Number October 1, 1995 Department of the Interior Direct Program: Traffic Enforcement in Natural Key Deer Refuge 15.611 1416000490912 -- Department of the Justice Direct Program: High Intensity Drug Trafficking Area (HIDTA) 93HJH3K039 24,075 High Intensity Drug Trafficking Area (HIDTA) "` 94HJ14K001 30,322 High Intensity Drug Trafficking Area (HIDTA) `* 93HJCXK001 15,758 High Intensity Drug Trafficking Area (HIDTA) "` 94HJ14K0l7 79,969 High Intensity Drug Trafficking Area (HIDTA) 94HJ14K016 47,090 High Intensity Drug Trafficking Area (HIDTA) "* 95HJ15K009 150,423 High Intensity Drug Trafficking Area (HIDTA) ** 95HJ15K014 11,168 High Intensity Drug Trafficking Area (HIDTA) "* 95HJ15K033 4,419 High Intensity Drug Trafficking Area (HIDTA) "* 95HJ15K054 125,000 Passed through State Department of Community Affairs: Anti-Drug Abuse D.A.R. . City of Key West-1995 16.579 95-CJ-2D-11-54-01-184 6,792 Anti-Drug Abuse D.A.R. . City of Key West-1996 16.579 96-CJ-1 Z-11-54-01-174 -- Anti-Drug Abuse Pretrial - 1995 16.579 95-CJ-2P-11-54-01-043 15,686 Anti-Drug Abuse Pretrial - 1996 16.579 96-CJ-3S-11-54-01-088 -- Anti-Drug Abuse Keys to Recovery- 1996 16.579 96-CJ-3S-11-54-01-089 -- Anti-Drug Abuse D.A.R.E. - 1995 16.579 95-CJ-1 -11-54-01-161 7,150 Anti-Drug Abuse School Resource Officer- 1996 16.579 96-CJ-1 -11-54-02-175 -- Drug Court Improvement& Enhancement Initiative 16.858 95-DC-MX 0059 -- Total Department 647,852 Department of Labor Passed through National Council on the Aging,Inc.: Senior Community Service Project 1995 17.235 D-5099-5-00-81-55-12 32,195 Senior Community Service Project 1996 17.235 D-5820-6-00-81-55-12 -- Passed through South Florida Employment&Training Consortium: JTPA Liasion 1992 17.250 2A-PY'92-35-00 938 JTPA Liasion 1994 17.250 2A-PY'94-30-00 1, 48 JTPA Liasion 1995 17.250 2A-PY'95-30-01 7,009 JTPA Title IIA, IIC, III 1994 17.250 2A-PY'94-47-03 46,969 JTPA Title IIA, IIC, III 1995 17.250 2A-PY'95-02-01 15,991 JTPA Title IIA, IIC, III, Liaison 1996 17.250 2A-PY'96-02-01 -- JTPA Title 1113 1995 17.250 26-95-2 -01 26,948 JTPA Summer Youth Employment&Trng Prg 9 17.250 26-96-02-00 -- L-7 Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1996 40,000 40,000 ............ 113,183 89,108 81,871 51,549 15,758 -- 162,670 88,216 5,515 171,004 134,970 11,056 429,266 377,740 98,897 591,286 477,962 27,844 13,233 10,124 1,310 424,281 299,281 6,792 -- 27,107 12,283 49,134 9,744 16,586 900 33,444 19,995 65,519 12,080 18,617 10,013 40,052 11,422 7,150 71,404 24,462 97,847 1,981 24,134 15,174 60,696 21,388 2,207,786 81,927 1,843,098 ----------------.--201,237 166,020 25,015 158,840 2,848 7,869 50,630 39,913 -- 938 -- 1,448 33,800 30,208 3,417 46,969 61,782 1,324 66,960 19,845 23,722 23,722 26,866 82 37,109 37,109 . ............. The accompanying notes are an integral part of this schedule. L-8 (Continued) MONROE COUNTY, FLORIDA SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE -CONTINUED FOR THE YEAR ENDED SEPTEMBER 30, 1996 Federal Federal Grantor/Pass-Through Grantor CFDA Grant Balances Program Title Number ID Number October 1, 1995 Total Department 131,498 Department of.Transportation Direct Program: Key West AIP-07 20.106 3-12-0037-07 19,147 Key West AIP-08 20.106 3-12-0037-08 17,235 Key West AIP-09 20.106 3-12-0044-09 -- Marathon AIP-09 20.106 3-12-0044-09 64,125 Marathon AIP-10 20.106 3-12-0044-10 -- Marathon AIP-11 20.106 3-12-0044-11 2,402 Total Department 102,909 National Foundation on the Arts and the Humanities Passed through the Division of Forestry: SBA Tree Planting Program-Bernstein Park 59.045 SBA-44 19,515 U.S.Environmental Protection Agency Direct Program: ADID Program 66.461 CD004958-91-0 426 Federal Emergency Management Agency Passed through State Department of Community Affairs: Radiological Emergency Preparedness 1995 83.505 95-EP-5N-11-54-10-002 (22,312) Radiological Emergency Preparedness 1996 83.505 96-EP-6P-11-23-10-002 -- Hurricane Andrew Recovery 83.516 93-EO-1 R-11-54-01-091 65,040 Hazardous Mitigation 83.516 95-DP-2M-11-54-01-003 3,396 Total Department 46,124 Office of National Drug Control Policy Direct Program: High Intensity Drug Trafficking Area (HIDTA) 16MIP598 -- High Intensity Drug Trafficking Area (HIDTA) *" 16MIP586 -- High Intensity Drug Trafficking Area (HIDTA) 16MIP587 -- High Intensity Drug Trafficking Area (HIDTA) '" 16MIP585 -- High Intensity Drug Trafficking Area (HIDTA) 16MIP582 -- High Intensity Drug Trafficking Area (HIDTA) 16MIP590 -- High Intensity Drug Trafficking Area (HIDTA) `" 16MIP592 -- L-9 Matching Contributions an Cash Miscellaneous Balances Receipts Revenues ExpendituresRefunds September 30, 1996 338,25 36,676 367,49 -- 12 ,06 19,147 -- -- -- 17,235 -- -- -- -- 76,175 254,217 -- 178,042 639,008 (574,883) -- 172,185 19,133 191,318 -- -- 53,927 29,779 81,304 901,502 (449,796) 526,839 -- 178,042 19,515 -- -- -- -- 426 -- 1,129 -- 1,129 -- -- -- 22,312 -- 112,138 -- 11,76 -- (1 ,375) 65,00 -- -- -- -- -- 11,688 22, 25 -- 1 ,533 177,178 11,688 124,588 22,312 4,158 456,205 433,038 -- (23,167) 1,951,308 -- 1,976,129 -- 24, 21 208,203 -- 202, 52 -- (5,351) 395,775 -- 410, 59 -- 15,084 421,237 -- 440, 21 -- 18,984 11 , 67 -- 111,376 -- (8, 91) 1,88 -- 156,86 -- 64,998 The accompanying notes are an integral part of this schedule. L-10 (Continued) MONROE COUNTY, FLORIDA SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE-CONTINUED FOR THE YEAR ENDED SEPTEMBER 30, 1996 Federal Federal Grantor/Pass-Through Grantor CFDA Grant Balances Program Title Number ID Number October 1, 1995 High Intensity Drug Trafficking Area (HIDTA) ** 16MIP593 -- High Intensity Drug Trafficking Area (HIDTA) * 16MIP594 -- High Intensity Drug Trafficking Area (HIDTA) ** 16MIP595 -- High Intensity Drug Trafficking Area (HIDTA) ** 16MIP589 -- High Intensity Drug Trafficking Area (HIDTA) ** 16MIP581 -- High Intensity Drug Trafficking Area (HIDTA) "" 16MIP584 -- High Intensity Drug Trafficking Area (HIDTA) ** 16MIP580 -- High Intensity Drug Trafficking Area (HIDTA) ** 16SBP577 -- High Intensity Drug Trafficking Area (HIDTA) ** 16PPR580 -- Total Department -- Total Federal Financial Assistance $ 1,081,819 L-11 Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1996 645 217,960 217,315 5,000 338 (4,662) 10,436 23,209 12,773 127,782 163,920 36,138 46,263 40,663 (5,600) 18,195 18,195 12,285 13,843 1,558 181,761 141,816 (39,945) 176,610 177,358 748 4,223,020 4,528,623 305,603 9,452,806 $ (11,31 ) 8,975,794 $ 41,712 $ 837831 The accompanying notes are an integral part of this schedule. L-1 2 MONROE COUNTY, FLORIDA SCHEDULE OF STATE FINANCIAL ASSISTANCE FOR THE YEAR ENDED SEPTEMBER 30, 1996 Grant Balances Program Title ID Number October 1, 1995 Florida Department of Health and Rehabilitative Services Direct Program: Community Care for Disabled Adults 1997 KG-009 $ -- Community Care for Disabled Adults 1996 KG-007 20,760 EMS County Award 1993 C9244 (34,518) EMS County Award 1994 C9344 (54,434) EMS County Award 1995 C9444 (51,637) EMS County Award 1996 C9544 -- EMS Matching Grant 1994 M3313 (22,484) Passed through Dade&Monroe Counties Alliance for Aging: Alzheimer's Disease Initiative- 1997 KG697 -- Alzheimer's Disease Initiative- 1996 KG597 (188) Home Care for the Elderly- 1996 HC-962 -- Home Care for the Elderly- 1997 HC-972 -- Community Care for Elderly 1997 KG651 E -- Community Care for Elderly 1996 KG551 E 18,207 Total Department (124,294) Florida Department of Community Affairs Direct Program: Emergency Management Assistance- 1996 96EM-61-1-11-54-01-044 -- Emergency Management Assistance- 1995 95EM-5S-11-54-10-043 7,392 Emergency Management Base Grant- 1996 96-CP-05-11-54-01-044 -- Emergency Management Base Grant- 1995 95-EO-3G-11-54-01-044 32,122 Recreational L.O.S. Standards 94-CT-73-93-3A-M1-002 (874,874) Florida Communities Trust-ROGO 94-CT-72-92-2A-M1-001 (7,355,974) Florida Communities Trust-Swartz 96-CT-4H-95-CS-M1-001 -- Hurricane Andrew Recovery&Rebuilding 94OS-89-11-54-01-029 40,298 Hurricane Andrew Recovery&Rebuilding 94OS-89-11-54-01-030 -- Hazardous Material Emergency Plan 95EP-3V-11-54-22-025 5,214 Total Department (8,145,822) Florida Department of Environmental Protection Direct Program: Sombrero Beach/Switlik Park C8368 13,447 Summerland Key-No Wake Signs B9413 300 Alien Vessel Removal B9546 26,636 Derelict Vessel Removal Phase It C8173 3,942 Derelict Vessel Removal V94-05 30,403 Windley Key Channel#13 B9609 1,325 L-13 Matching Contributions and Cash Miscellaneous Balances Receipts Revenues 'Expenditures Refunds September 30, 1996 $ 2,421 29,803 $ 27,382 111,779 8,217 99,236 -- (34,518) (54,434) (51,637) 50,406 (50,406) 22,484 11,270 9,982 (1,288) 26,543 26,535 196 12,407 12,407 -- 4,057 4,057 125,760 29,716 158,935 3,459 422,372 130,123 534,288 760,537 170,477 875,243 22,680 (157,385) -- 28,783 57,566 28,783 7,392 -- 68,028 68,028 30,593 1,529 -- -- 874,874 -- -- 412,450 -- (6,943,524) 1,720,000 1,720,000 1,368,864 (2,071,136) 40,298 -- -- 207,270 -- 207,270 5,214 - - 2,005,553 1,755,526 2,114,178 874,874 (8,917,849) 12,302 -- -- -- 1,145 -- 300 27,787 1,151 3,942 48,211 17,808 1,325 The accompanying notes are an integral part of this schedule. L-14 (Continued) MONROE COUNTY, FLORIDA SCHEDULE OF STATE FINANCIAL ASSISTANCE-CONTINUED FOR THE YEAR ENDED SEPTEMBER 30,1996 Grant Balances Program Title ID Number October 1, 1995 Sugarloaf Sound Channel Marking B9506 29,203 DV Removal 091626 B9505 210 DV Removal 091715 B9505 1,512 DV Removal 091779 B9505 1,680 Boating Improvement Fund B9530 46,408 Tamarac Park Channel#2 B9512 778 DV Removal 091728 B9517 798 Kemp Channel#18 B9542 1,800 Windley Key Pass Channel Markers B9514 4,350 Emergency DV 091976,091977,091991,091993 B9624 -- Emergency DV 091930,091956,091957,091962 B9617 -- 97th Street Ocean B9623 -- Indian Key&Tavernier Ocean Shores B9622 -- Coco Plum Channel B9616 -- DV Removal 091843 B9527 600 Tavernier Creek#15 B9603 1,920 Channel Marker#20 B9528 1,800 DV Removal 091864&091865 B9544 1,749 Indian Key Signage B9608 1,043 Key West Power Squadron B9610 540 DV 091891 B9545 1,093 South Side Key West-Boating Restriced Area LE074 -- Key West Mooring Buoy B9511 Ocean Reef-Installation of Regulatory Buoys B9612 -- Emergency Removal DV 092016 B9649 -- Channel Marker Repair-Carysfort, North Key Largo B9625 -- Derelict Vessel Removal DV05 -- Emergency Removal DV 032130 B9648 -- Hammer Point Channel Marker#2 B9654 -- Smathers Beach Regulatory Buoys B9650 -- Wastewater Treatment Plant SP333 -- Hazardous Waste Unique&Innovative Project 1996 HW302 -- Garrison Bight Restrooms C8358 -- FRDAP-Bernstein Park C8435 100,000 Total Department 271,537 Florida Department of State Direct Program: State Aid to Libraries 96-ST-24 -- Florida Department of Environmental Regulation Direct Program: Litter&Marine Debris Grant- 1995 LM95-41 8,128 Litter&Marine Debris Grant- 1996 LM96-41 -- L-15 Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1996 29,584 381 210 1,512 1,680 50,825 97,233 778 798 1,800 4,350 4,692 4,692 6,897 6,897 5,437 5,437 1,323 1,323 5,249 5,249 600 1,920 1,800 1,749 1,043 540 1,093 11,602 11,602 4,800 4,800 11,880 11,880 957 957 3,983 3,983 58,312 58,312 630 630 900 900 -- 9,860 9,860 220,500 245,000 24,500 -- 3,999 3,999 -- 157,745 157,745 100,000 -- 514,377 603,431 360,591 140,440 140,440 8,128 -- 20,294 20,294 The accompanying notes are an integral part of this schedule. L-16 (Continued) MONROE COUNTY, FLORIDA SCHEDULE OF STATE FINANCIAL ASSISTANCE-CONTINUED FOR THE YEAR ENDED SEPTEMBER 30, 1996 Grant Balances Program Title ID Number October 1, 1995 Solid Waste Recycling & Education 1995 RE95-42 129,784 Solid Waste Recycling & Education 1996 RE96-42 -- Waste Tire 1995 WT95-42 46,938 Waste Tire 1996 WT96-44 -- Total Department 184,850 Florida Department of Transportation Direct Program: Bicycle& Pedestrian Plan 6590028 -- Travel Time Study 6596618 11,554 Transportation Study Plan Update 6596618 -- Key West Airport 6826642 44,019 Key West Airport 6826630 -- Key West Airport 6826662 24,500 Key West Airport 6866697 19 Key West Airport 6826703 -- Key West Airport 6826721 -- Key West Airport 6826730 -- Key West Airport 6826731 -- Key West Airport 6826732 -- Key West Airport 6826768 -- Key West&Marathon Airport 6826762 133 Key West&Marathon Airport 6826682 31,422 Marathon Airport 6826700 (579) Marathon Airport 6826747 88,088 Marathon Airport 6826631 44,360 Marathon Airport 6826706 571 Marathon Airport 6826756 8,196 Marathon Airport 6826667 -- Marathon Airport 6826714 -- Marathon Airport 6826732 -- Marathon Airport 6826749 -- Total Department 252,283 Florida Department of Commerce Direct Program: Base Realignment&Control Grant -- (16,780) L-17 Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1996 129,784 -- 70,691 160,552 89,861 46,938 -- 30,202 . ...... 57,368 306,037 238,214 117,027 -- 45,500 45,500 11,554 57,708 65,735 8,027 44,019 8,300 8,300 24,501 19,867 39,734 19,866 19 7,893 18,346 36,691 10,452 10,672 29,410 58,820 18,738 10,064 18,719 37,438 8,655 6,166 11,205 22,411 5,040 20,880 41,760 20,880 4,788 23,109 46,217 18,320 133 -- 90,333 84,721 169,441 25,809 579 19,640 (280,459) (548,585) (199,678) 61,648 (106,582) (213,162) (123,868) 571 17,199 9,185 18,370 182 1,902 3,805 1,903 4,577 9,155 4,578 2,964 9,836 19,672 6,872 16,330 32,659 12,327 370,487 (107,267) (105,460) (116,397) -- 16,780 The accompanying notes are an integral part of this schedule. L-1 8 (Continued) MONROE COUNTY, FLORIDA SCHEDULE OF STATE FINANCIAL ASSISTANCE-CONTINUED FOR THE YEAR ENDED SEPTEMBER 30, 1996 Grant Balances Program Title ID Number October 1, 1995 Office of the State Courts Administrator Direct Program: Court Reporter Grant-In-Aid- 1995 -- -- Court Reporter Grant-In-Aid- 1996 Total Department -- Total State Financial Assistance $ (7,578,226) L-19 Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1996 25,540 25,540 8,513 8,513 ------------......................... 34,053 34,053 — 4,131,484 $ 1,818,736 3,900,099 $ 914,334 $ (8,714,013) The accompanying notes are an integral part of this schedule. L-20 MONROE COUNTY, FLORIDA NOTES TO SCHEDULES OF FEDERAL AND STATE FINANCIAL ASSISTANCE SEPTEMBER 30. 1996 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies and the presentation of the Single Audit Report of Monroe County, Florida (the "County") have been designed to conform to generally accepted accounting principles as applicable to governmental units, including the reporting and compliance requirements of the Single Audit Act of 1984 and Office of Management and Budget Circular A-128, "Audits of State and Local Governments" (A-128) . Reporting Entitx - The Single Audit Act of 1984 and Circular A-128 set forth the audit and reporting requirements for federal financial assistance. The County has included schedules of both federal and state financial assistance in the Single Audit section. Financial assistance received directly from the State of Florida is included to satisfy the audit requirements of the State of Florida grantor agencies. Basis of Accounting - Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The modified accrual basis of accounting is followed in the Schedules of Federal and State Financial Assistance. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become both measurable and available to finance expenditures of the current period. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the related liability is incurred. In applying the susceptible-to-accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any amounts will be paid to the County; therefore, revenues are recognized based upon the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially irrevocable; i .e. , revocable only for failure to comply. with prescribed compliance requirements, such as with equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the availability criteria. L-21 MQNROE COUNTY. EWRIM NOIEL-T-Q,,aCffMULES-GE--FED ERALAND—STATE FINANCIAL ASSISTANCE -SEPTEMB ER_ 3D---13K NOTE 2 ® CONTINGENCIES Grant monies received and disbursed by the County are for specific purposes and are subject to review by the grantor agencies. Such audits may result in requests for reimbursement due to disallowed expenditures. Based upon prior experience, the County does not believe that such disallowances, if any, would have a material effect on the financial position of the County. As of February 7, 1997 there were no material questioned or disallowed costs as a result of grant audits in process or completed. NOTE 3 - MAJOR GRANTS These programs represent Major Grants of the County for the fiscal year ended September 30, 1996 as defined by OMB Circular A-128. The percentage of federal expenditures for major grants is computed as follows: Total Expenditures $ 8,975,794' Less: Matching portions (383,571) Add: Previous match federally funded at grant closeout 574.883 Total Federal Expenditures 9.1674106 Federal Expenditures of Major Programs: Metropolitan High Intensity Drug Trafficking Area, no CFDA $ 6,057,573 Airport Improvements, 20.106 976,635 Homeownership Investment Partnership, CFDA 14.239 538 492 _7a572,706 Percentage of Major to Total Federal Expenditures _82.61 L-22 KEMP & GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294.4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of Monroe County, Florida, as of and for the year ended September 30, 1996, and have issued our report thereon dated February 7, 1997. We have applied procedures to test Monroe County, Florida's compliance with the following requirements applicable to each of its federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended September 30, 1996: • Political Activity • Davis-Bacon Act • Civil Rights • Cash Management • Federal Financial Reports • Allowable Costs/Cost Principles • Drug-free Work Place Act • Administrative Requirements Our procedures were limited to the applicable procedures described in the Office of Management and Budget's Compliance Supplement for Single Audits of State and Local Governments. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the County's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the County had not complied, in all material respects, with those requirements. However, the results of our L-23 procedures disclosed immaterial instances of noncompliance with those requirements, which we have reported to management in a separate letter dated February 7, 1997. This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. .V Kemp & Green, P.A. Certified Public Accountants February 7, 1997 L-24 KEMP & GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX ',# (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of Monroe County, Florida, as of and for the year ended September 30, 1996, and have issued our report thereon dated February 7, 1997. We have also audited Monroe County, Florida's compliance with the requirements governing types of services allowed or unallowed; eligibility; matching, level of effort or earmarking; reporting; claims for advances and reimbursements; amounts claimed or used for matching; cost allocation; monitoring subrecipients; and special requirements that are applicable to each of its major federal financial assistance programs, which are identified in the accompanying Schedule of Federal Financial Assistance, for the year ended September 30, 1996. The management of the County is responsible for the County's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. We conducted our audit of compliance with those requirements in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and OMB Circular A- 128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the County's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the County complied, in all material respects, with the requirements governing types of services allowed or unallowed; eligibility; matching, level of effort or earmarking; reporting; claims for advances and reimbursements; amounts claimed or used for matching; cost allocation; monitoring subrecipients; and special requirements that are applicable to each of its major federal financial assistance programs for the year ended September 30, 1996. L-25 This report is intended for the information of the Board I of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. However, this report is a ratter of public record and its distribution is not limited. 4( 4- (7,A-�,F4 Kemp & Green, F.A. Certified Public Accountants - February 7, 1997 L-2 KEMP & GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF. MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS Board of County Commissioners Monroe County, Florida We have audited .the general purpose financial statements of Monroe- County, Florida, as of and for the year ended September 30, 1996, and have issued our report thereon dated February 7, 1997. In connection with the audit of the general purpose financial statements of Monroe County, Florida, and with our consideration of Monroe County, Florida's control structure used to administer federal financial assistance programs, as required by Office of Management and Budget Circular A-128, "Audits of State and Local Governments, " we selected certain transactions applicable to certain nonmajor federal financial assistance programs for the year ended September 30, 1996. As required by OMB Circular A-128, we have performed auditing procedures to test compliance with the requirements governing types of services allowed or unallowed; eligibility; claims for advances and reimbursements; amounts claimed or used for matching; cost allocation; and special requirements that are applicable to those transactions. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on Monroe County, Florida's compliance with these requirements. Accordingly, we do not express such an opinion. With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that Monroe County, Florida had not complied, in all material respects, with those requirements. This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of L-27 applicable federal and state agencies. However, this report is a matter of public record and its distribution is not 'limited. Kemp & Green, P.A. Certified Public Accountants February 79 1997 L-28 KEMP F,4 GREEN, P.A. Certified Public Accountants 1438 KEN NEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO STATE GRANTS AND AIDS APPROPRIATIONS Board of County Commissioners Monroe County, Florida We have audited the financial statements of Monroe County, Florida (the County) as of and for the year ended September 30, 1996, and have issued our report thereon dated February 7, 1997. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. Compliance with laws, regulations, contracts and grants applicable to the County is the responsibility of the County's management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of the County's compliance with certain_ provisions of laws, regulations, contracts, and grants applicable to state grants and aids appropriations identified in the Schedule of State Financial _ Assistance, pursuant to Section 216.349, Florida Statutes, and Chapter 10.600, Rules of the Auditor General . However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. The results of our tests indicate that, with respect to items tested, the County complied, in all material respects with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the County had not complied, in all material respects, with those provisions. L-29 This report is intended for the information of the Board of County Commissioners, management, and officials of applicable state and federal agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record.Kemp & Green, P.A. Certified Public Accountants February 7, 1997 L-30 KEMP & GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON THE. INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of Monroe County, Florida (the "County") as of and for the yearended September 30, 1996 and have issued our report thereon dated February 7, 1997. We have also audited the compliance of Monroe County with requirements applicable to major federal financial assistance programs and have issued our report thereon dated February 7, 1997. We conducted our audits in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and Office of Management and Budget Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the County complied with laws and regulations, noncompliance with which would be material to a major federal financial assistance program. In planning and performing our audits for the year ended September 30, 1996, we considered the County's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the general purpose financial statements of the County and on the compliance of the County with requirements applicable to major programs and to report on the internal control structure in accordance with OMB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements 'applicable to federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated February 7, 1997. The management of the County is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The L-31 objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against , loss from unauthorized use or disposition, that transactions are executed -in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in an internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering federal financial assistance programs in the following categories® Cy,rjle �Ih _Enit�' A�,- iLly Revenues/Receipts Purchases/Disbursements External Financial Reporting Payroll/Personnel Cantrols...Used in A mini5-ta-r-i-na-I-nJ-i--v-iduaL-F-eda-ral- Financial Assistance-Pro g-rams General Requirements Political Activity Davis-Bacon Act Civil Rights Cash Management Federal Financial Reports Allowable Costs/Cost Principles Drug free Work Place Act Administrative Requirements Specific Requirements Types of Services Allowed or Unallowed Eligibility Matching, Level of Effort or Earmarking Reporting L-32 This report is intended for the information of the Board of Count-), Commissioners, management, and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. Kemp & Green® P.A. Certified Public Accountants February 7® 1997 L-34 MONROE COUNTY, FLORIDA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED SEPTEMBER 30. 1996 Questioned Program Finding/Non Compliance Costs All prior year findings and questioned costs were resolved. Current Year Findings None. L-35