FY2013 03/19/2014 AMY HEAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
^) '\ MONROE COUNTY,FLORIDA
1110
DATE: March 28, 2014
TO: Jose Tezanos,
Emergency Management Planner
ATTN Holly Pfiester
FROM: Vitia Fernandez, D.C. /
At the March 19, 2014 Board o County Commissioner's meeting the Board granted approval
and execution of Item C29 UASI 2013 Memorandum of Agreement with the City of Miami concerning
a United States Department of Homeland Security's Office of Grants & Training (OG&T), through the
State of Florida, Division of Emergency Management (FDEM) sub-grant Agreement # 14DS-L2-1 I-23-
02- in the amount of $96,925.27 with no county match required; and authorization for the County
Administrator to execute any other required documentation in relation to the application process.
Enclosed are five (5) duplicate originals executed on behalf of Monroe County,for your handling.
Please be sure to return two fully executed duplicate originals as soon as possible. Should you have any
questions, please feel free to contact me.
cc: County Attorney (w/o documents)
Financp
File V
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7195 Fax:305-852-7146
MEMORANDUM OF AGREEMENT
FOR PARTICIPATING MIAMI UASI GRANT 2013 AGENCY
MONROE COUNTY
4
This Agreement is entered into this 19th day of March , 201,g, by
and between the City of Miami, a municipal corporation of the State of Florida, (the
"Sponsoring Agency") and Monroe County , (the "Participating Agency').
RECITALS
WHEREAS, the U.S. Department of Homeland Security (USDHS) is providing
financial assistance to the Miami urban area in the amount $5,225,000 dollars through
the Urban Area Security Initiative (UASI) Grant Program 2013; and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI
Grant Program 2013; and
WHEREAS, as the USDHS requires that the urban areas selected for funding
take a regional metropolitan area approach to the development and implementation of
the UASI Grant Program 2013 and involve core cities, core counties, contiguous
jurisdictions, mutual aid partners, and State agencies; and
WHEREAS, the 2013 Urban Area has been defined Miami and Ft. Lauderdale
collectively and anticipates sub-granting a portion of the UASI funds in accordance with
the grant requirements; and
WHEREAS, /the City Commission, by Resolution No. P-- -I'}`G011 ,
adopted on / - 'I —)i , has authorized the City Manager to enter into this
Agreement with each participating agency on behalf of the City of Miami; and
WHEREAS, the Sponsoring Agency wishes to work with the participating
agencies through the Urban Area Working Group process to enhance Miami and its
surrounding jurisdictions ability to respond to a terrorist threat or act.
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree
as follow:
I. PURPOSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the
Participating Agencies for activities under the UASI Grant Program 2013 which was
made available by the U.S. Department of Homeland Security and the State of
Florida Division of Emergency Management (FDEM).
B. This Agreement serves as the Scope of Work between the Participating Agency and
the Sponsoring Agency.
II. SCOPE
A. The provisions of this Agreement apply to UASI Grant Program 2013 activities to be
performed at the request of the federal government, provided at the option of the
Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a
major disaster or emergency related to terrorism and or weapons of mass
destruction.
B. No provision in this Agreement limits the activities of the Urban Area Working Group
or its Sponsoring Agency in performing local and state functions.
III. DEFINITIONS
A. Critical Infrastructure. Any system or asset that if attacked would result in
catastrophic loss of life and/or catastrophic economic loss management of
resources (including systems for classifying types of resources); qualifications and
certification; and the collection, tracking, and reporting of incident information and
incident resources.
B. Core County. The county within which the core city is geographically located. The
core city is the City of Miami.
C. UASI Grant Program 2013. The UASI Grant Program 2013 reflects the intent of
Congress and the Administration to enhance and quantify the preparedness of the
nation to combat terrorism and continues to address the unique equipment, training,
planning, and exercise needs of large high threat urban areas, and program
activities must involve coordination by the identified core city, core county/counties,
and the respective State Administrative Agency. Funding for the UASI Grant
Program 2012 was appropriated by U.S. Congress and is authorized by Public Law
108-11, the Emergency Wartime Supplemental Appropriations Act, 2003. The
funding will provide assistance to build an enhanced and sustainable capacity to
prevent, respond to, and recover from threats or acts of terrorism for the selected
urban areas.
D. National Incident Management System (NIMS). This system will provide a
consistent nationwide approach for federal, state, and local governments to work
effectively and efficiently together to prepare for, respond to, and recover from
domestic incidents, regardless of cause, size, or complexity. To provide for
interoperability and compatibility among Federal, State, and local capabilities, the
3
NIMS will include a core set of concepts, principles, terminology, and technologies
covering the incident command system; multi-agency coordination systems; unified
command; training; identification and
E. Urban Area Working Group (UAWG). The State Administrating Agency Point of
Contact (SAA POC) must work through the Mayor/CEOs from all other jurisdictions
within the defined urban area to identify POCs from these jurisdictions to serve on
the Urban Area Working Group. The Urban Area Working Group will be
responsible for coordinating development and implementation of all program
elements, including the urban area assessment, strategy development, and any
direct services that are delivered by the grant.
F. Urban Area. An urban area is limited to inclusion of jurisdictions contiguous to the
core city and county/counties, or with which the core city or county/counties have
- established formal mutual aid agreements.
IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the City of Miami Fire-
Rescue Department, authorized to carry out the herein agreed upon
responsibilities of the Sponsoring Agency.
B. Coordinating with named counties and cities, with the respective State
Administrative Agency, and with the FDEM and USDHS.
C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the
development of an Urban Area Homeland Security Strategy.
4
D. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
E. Developing a comprehensive Urban Area Homeland Security Strategy and submit
to the SAA POC.
F. Complying with the requirements or statutory objectives of federal law.
G. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
H. Following grant agreement requirements and/or special conditions.
I. Submitting required reports.
V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the main liaison and partner
with the City of Miami Fire-Rescue Department, authorized to carry out the herein
agreed upon responsibilities of the Sponsoring Agency.
B. Participating Agencies and any sub-grantees must abide by the grant requirements
including budget authorizations, required accounting and reporting expenditures,
proper use of funds, and tracking of assets.
5
C. Submitting monthly budget detail worksheets to the City of Miami on the progress of
direct purchases of equipment or services.
D. Complying with all UASI Grant Program 2013 requirements.
E. Participating as a member of the Urban Area Working Group to include coordinating
with and assisting the City of Miami in conducting a comprehensive Urban Area
Assessment, which in turn will guide development of an Urban Area Homeland
Security Strategy.
F. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
G. Assisting the sponsoring agency in development of a comprehensive Urban Area
Homeland Security Strategy.
H. Complying with the requirements or statutory objectives of federal law.
I. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
J. Submitting required reports as prescribed by the Sponsoring Agency.
L. Maintaining an equipment inventory of UASI purchased items.
6
VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE:
A. That funding acquired and identified for the Urban Area Security Initiative will be
administered solely by the Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the
sponsoring agency in a timely fashion. The Sponsoring Agency will prepare
consolidated reports for submission to the State of Florida.
C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers
compensation or time related issues of the Participating Agency personnel.
D. Sponsoring Agency and Participating Agency are subdivisions as defined in Section
768.28. Florida Statutes, and each party agrees to be fully responsible for the
respective acts and omissions of its agents or employees to the extent permitted by
law. Nothing herein is intended to serve as a waiver of sovereign immunity by any
party to which sovereign immunity may be applicable. Nothing herein shall be
construed as consent by a municipality, state agency or subdivision of the State of
Florida to be sued by third parties in any manner arising out of this Agreement or
any other contract.
E. This is a reimbursement grant that requires the Participating Agencies to purchase,
receive, and pay invoices in full for equipment, services, and allowable personnel
costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency.
VII. FINANCIAL AGREEMENTS
A. Financial and Compliance Audit Report: Recipients that expend $300,000 or more of
Federal funds during their fiscal year are required to submit an organization-wide
financial and compliance audit report. The audit must be performed in accordance
with the U.S. General Accounting Office Government Auditing Standards and OMB
Circular A-133.
B. The Secretary of Homeland Security and the Comptroller General of the United
States shall have access to any books, documents, and records of recipients of
UASI Grant Program 2013 assistance for audit and examination purposes, provided
that, in the opinion of the Secretary of Homeland Security or the Comptroller
General, these documents are related to the receipt or use of such assistance. The
grantee will also give the sponsoring agency or the Comptroller General, through
any authorized representative, access to and the right to examine all records, books,
papers cr documents related to the grant.
C. Financial Status Reports are due within 15 days after the end of each calendar
quarter. A report must be submitted for every quarter that the award is active,
including partial calendar quarters, as well as for periods where no grant activity
occurs.
D. Submit progress reports to describe progress to date in implementing the grant and
its impact on homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and the
continued mutual agreements of the parties.
8
VIII. CONDITIONS, AMENDMENTS, AND TERMINATION
A. The Participating Agency will not illegally discriminate against any employee or
applicant for employment on the grounds of race, color, religion, sex, age, or
national origin in fulfilling any and all obligations under this Agreement.
B. Any provision of this Agreement later found to be in conflict with Federal law or
regulation, or invalidated by a court of competent jurisdiction, shall be considered
inoperable and/or superseded by that law or regulation. Any provision found
inoperable is severable from this Agreement, and the remainder of the Agreement
shall remain in full force and effect.
C. - This Agreement may be terminated by either party on thirty (30) days written notice
to the other party at the address furnished by the parties to one another to receive
notices under this agreement or if no address is specified, to the address of the
parties' signatory executing this contract.
D. This Agreement shall be considered the full and complete agreement between the
undersigned parties, and shall supersede any prior Memorandum of Agreement
among the parties, written or oral, except for any executory obligations that have
not been fulfilled.
E. This Agreement will end on March 31, 2015, unless otherwise extended, by a
written amendment duly approved and executed prior to March 31, 2015, unless
otherwise extended, at which time the parties may agree to renew the association.
Renewal will be based on evaluation of the Sponsoring Agency's ability to conform
to procedures, training and equipment standards as prescribed by the grant.
9
SPONSORING AGENCY
ATTEST: THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
tbi4"------r---- oi 2
Todd annon Daniel J. nso
City Clerk City Manager
APPROVED AS TO FORM AND APPROVED AS TO LNS RANCE
CORRECTNESS: REQUIREMENTS:
;%
r
Victoria Men, kw / Ann-M e Shrpe, Interim Director
City Atto 7, Departrr{ent of Risk Management
PARTICIPATING AGENCY
MONROE COUNTY
ATTEST:
AMY HEAVILIN, Clerk 411
b
n
Sylv'rr urp /
f'
Name:
NAME: _sylvia_I Murphy
Deputy Clerk
Title:
TITLE: Mayor of MnnrnP Cr-unity
O m
C In <
C
V � 4
CC s CO:
APPROVED AS TO FO AND
cc
o — C.10 CORRECTNESS:
N
O
v
E
Pa icipating Agency Attorney
MONROE COUNTY ATTORNEY
rPRO A TO F� ,O�IJf:
—
V IA L. HAUL �
ASS! ANT CiU-Y ATTORNEY
Date dd
ll