12/15-97 Rehabilitate Taxiway A_1st Amendment b:f : ) Kevin Madok, CPA
.. Clerk of the Circuit Court&Comptroller— Monroe County, Florida
DATE February 23, 2021
TO: Beth Leto, Airports
Business Manager, KWIA
FROM: Pamela G. Haneo C.
SUBJECT: February 17th BOCC Meeting
Attached is an electronic copy of each of the following items for your handling:
J4 Jacobs Project Management Co.'s Task Order No. 12/15-95, in the amount of
$82,797.00, for Resident Project Representative (RPR) Services during fine Florida Keys Marathon
International Airport Terminal Interior Rehabilitation Project. The RPR will provide part-time
RPR services, including but not limited to,checking construction activities to ensure compliance
wilt plans and specifications, coordinate quality assurance tests, review certifications, test reports,
and payments requests. The task order is funded by FOOT Grant GI P52(80%); and Marathon
Airport Operating Fund 403 (2096).
J6 Jacobs Project Management Co.'s Task Order No. 12/15-97, in the amount of
$185,136.00, for Construction Administration (CA) and Resident Project Representative (RPR)
Services—Amendment 1 for the Taxiway A Rehabilitation and Lighting Project at the Key West
International Airport.The project completion date was extended from October 22, 2020 to April
1, 2021 due to delays from inclement weather and the REIL electrical panel relocation and REII.
installation portion of the project being put on hold due to FAA COIVD-19 travel restrictions. CA
& RPR services are needed through project completion. The Task Order is being funded by FAA
Grant 37-60; FDOT Grant G1007and Passenger Facility Charge (PFC #18).
J8 Jacobs Project Management Co.'s Task Order No. 12/15-89, in the amount of
S65,416.00, for Construction Administration Services(luring the Florida Kcys Marathon
International Airport Security Site Lighting Rehabilitation Project. The Task Order is funded by
FDOT Grants GIP52, GOQ40 and GIP.50 (8096); and Marathon Airport Operating Fund 403
(20%).
T4 Jacobs Project Management Co.'s Truk Order No. 12/15-96, in the amount of
$74,801.00, for Construction Administration Services during the Florida Keys Marathon
International Airport Hangars Rehabilitation Project.The task order is funded by FDOT Grant
GIROS (8096); and Marathon Airport Operating Fund 403 (20%).
Should you have any questions please feel free to contact me at (305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 898200verseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date Upon Execution
Task Order No. 12/15-97
406-636159-560630-
Client - —
Project No. GAKAP-530310 Engineer Project No. E9Y37997
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017 ("Agreement"). The
Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized — EYW Rehabilitate Taxiway A Construction Support and RPR
Services—Amendment I
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein,which Exhibit A is marked with the above noted Task Order No. and consists
of 4 page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
-- - - X Firm Fixed Price of$ 185,136.00
N/A Other(Describe):
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JACOBS PROJECT MANAGEMENT CO
Jeffrey D.
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Jacqueline
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File, MSTR APS—Monroe County
Page I of 1
Exhibit A-Scope of Work (12/15-97)
Monroe County
Key West International Airport
Rehabilitate Taxiway A-Amendment 1
Construction Support and RPR Services
BACKGROUND
Under PSO 12/15-60,Jacobs was contracted by Monroe County to provide construction support
and RPR services for the Rehabilitation of Taxiway A.The services also included quality
assurance testing, construction administration services,site visits from our pavement subject
matter experts, and full-time construction inspection.The PSO 12/15-60 services were based on
200 calendar days of construction.
A Notice to Proceed was issued to General Asphalt on April 51h, 2020. Based on the contract
duration of 200 calendar days, the anticipated completion date was October 22nd 2020. Due to
construction delays from weather and King Tides,General Asphalt was provided a time extension
with a completion date of February 1 11h, 2021 to substantially complete all of the paving,
electrical and pavement marking work associated with the Rehabilitate Taxiway A project.
Jacobs was able to extend the project budget beyond the original tasked completion date of
October 22nd,2020 to January 1 st, 2021.This amendment is for the extension of our services
from January 1st,2021 through April 1st, 2021 as detailed below,
SCOPE OF WORK
The Rehabilitate Taxiway A project has experienced delays due to weather and King Tides. The
scope of services for Amendment 1 wil I provide construction support and resident project
representative (RPR) services from January 1 st, 2021 until April I st, 2021 for the "Rehabilitate
Taxiway An project at Key West International Airport (EYW). In January and February, it is
anticipated that General Asphalt will complete the paving of Taxiway A and the associated stub
taxiways. General Asphalt will complete the second coat of pavement marking applications and
miscellaneous punch list items in March.
The scope will also include services for the RPR to re-mobilize for the REIL electrical panel
relocation and REIL installation.This component of the project has been put on hold due to
FAA's travel restriction. Since the REILS are a FAA owned facility,the FAA must be onsite when
work is being done to it.The schedule of the REIL construction is dependent on FAA lifting their
travel restriction so they can be onsite during the REILS work.
The original Tierra South Florida and RDM budgets were based on four (4) asphalt paving
mobilizations. Due to the delays as noted above General Asphalt was required to modify their
Page 1 of 4
construction schedule and phasing to now have six (6) paving mobilizations. The amendments
to their scope and fee include the two additional paving mobilizations.
The services by Avirom &Associates were not required for the "Rehabilitate Taxiway A, project.
The fees slated to Avirom in PSO 12/15-60 can be real located to Amendment 1.An explanation
of the reallocation and proposed fee is shown below:
Rehabilitate Taxiway A- $ 211,636.00
Amendment 1 Fee
Reallocated Avirom & ($ 26,500.00)
Associates Fee
Total Amendment Fee $ 185,136.00
These construction services will provide the following:
AssumFrIQNS
■ Construction phase services are based on continuing services from January 1, 2021 -
March, 2021 for a total duration of 90 calendar days. It also includes an additional 30
calendar days for the REIL electrical panel relocation and REIL installation once the FAA
travel restrictions are lifted. In the event the construction duration exceeds the calendar
days listed above,Jacobs reserves the right to revise our proposal.
■ Jacobs will invoice on a percent complete, including expenses, to compensate the level
of effort required for each assignment.
ARTICLE D-CONSTRUCTION ADMINISTRATION SERVICES
1. Review the Contractor's construction schedule.
2. Respond to Contractor's RFI's.
3. Attend weekly progress meetings. Observe work in progress and provide reports to Owner.
Assume 16 progress meetings throughout the course of the extended construction project.
4. Prepare Field Sketches, as necessary.
5. Provide general supervision and administrative support for resident project representative
(RPR).
6. Review and approve estimates submitted by the Contractor for progress/final payments.
7. Prepare and negotiate change orders,as necessary. Assume two change orders.
Page 2 of 4
Services for Article D will be provided under a lump sum basis.
AMENDMENT TO ARTICLE E - RESIDENT PROJECT REPRESENTATIVE (RPR)
1. Continue to coordinate and attend progress meetings with the contractor,Airport, and any
other interested parties, as required prior to construction (e.g. Staging area coordination,
setting up Contractor's trailer.).
2. Continue to provide full-time RPR services for the work associated with the project. The
RPR's for the project shall have field experience in the type of work to be performed, be fully
qualified to make interpretations,decisions,field computations,and have knowledge of
testing requirements and procedures.
The RPR's shall be responsible for the following:
• Checking of construction activities to ensure compliance with the plans and
specifications. Inform the contractor and County of any work,which is in non-
compliance.
• Coordinate quality assurance tests and verify they have been performed at the frequency
stated in the specifications.
• Review certifications for conformance with the specifications,
• Document quantities of materials used on the project by actual measurements and
computations in a field notebook or computer printout retained in a folder.
• Maintain a set of working drawings on the job site,which can be used to prepare"As-
Built"drawings.
• Review the test reports and certifications for conformance with the specifications and
maintain a file for all reports and certifications.
• Inform the County of deficiencies so corrections can be made and retesting performed.
• Jacobs does not have control over or charge of and shall not be responsible for
construction means, methods,techniques,sequences or procedures of construction or for
safety precautions and programs in connection with the work,since these are solely the
Contractor's responsibility under the contract for construction.
• Jacobs shall make every reasonable effort to ensure that the Contractor completes the
work in accordance with the current approved schedule and carries out the work in
accordance with the contract documents.
Page 3 of 4
• Review close out documentation.
• Review payment requests and certified payrolls from the contractor.
• Maintain a diary,which will contain entries made and signed by the resident engineer.
Each entry should include the following, plus any additional pertinent data:
a. Date and weather conditions.
b. Names of important visitors.
c. Construction work in progress and location.
d. Size of contractor's work force and equipment in use.
e. Number of hours worked per day for contractor and subcontractors.
• Record drawings will be prepared, in part, on the basis of information compiled and
furnished by others,and may not always represent the exact location,type of various
components,or exact manner in which the project was finally constructed. Consultant is
not responsible for any errors or omissions in the information from others that is
incorporated into the record drawings.
3. Provide full-time RPR services for the relocation of the REIL electrical panel and installation
of the Runway 27 RElLs.The RPR shall also be responsible for the items listed in line item 3,
4. Quality Assurance Testing of Construction Materials will be provided by our subconsultant,
Tierra South Florida.An amendment to Tierra South Florida's original fee to extend their
Quality Assurance Testing is included with this scope.
5. RDM will provide review of the P-401 job mix formula, attend the pre-paving meeting,test
strip,and make site visits during paving operations. RDM will assist in reviewing QC results
and provide input into the quality requirements for off-peak construction.An amendment to
RDMIs original fee to continue their services is included with this scope.
Services for Article E will be provided under a lump sum basis.
Page 4 of 4
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Rehabilitate Taxiway A-Amendment 1
FEE SUMMARY
BASIC SERVICES
Hours Fee DBE AMOUNT
Article A:Data collection 0 $ S
Article B:Design,Specifications and Meetings 0 $ $ -
Article C:Bldding Phase Services 0 $ - $ -
Article®:Construction Phase Services 180 $ 23,856 S
Article E:RPR Services 800 $ 152,400 $
Totai Basic Services Lump Sum Fee 980 $ 176,256 $
SPECIAL SERVICES Hours Fee DBE AMOUNT
Article D: Construction Phase Services
Tierra-Geotechnioel $ 19,850 $ 19,850
RDM-Asphalt Placement QA $ 15,530 $ 15,530
Total SF2clal Services Lump Sum Fee 0 $ 35,380 $ 36,380
SUBTOTAL LUMP SUM PROJECT FEE 980 $ 211,636 $ 35,380
REALLOCATED AVIROM&ASSOCIATES FEE $ 26 500
TOTAL LUMP SUM PROJECT FEE $ 185136