Item I2 �5 L2
r`,
County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
County �a� Mayor Michelle Coldiron,District 2
�1 `ll Mayor Pro Tem David Rice,District 4
-re Florida.Keys ���r�`� � Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
February 17, 2021
Agenda Item Number: I.2
Agenda Item Summary #7343
BULK ITEM: No DEPARTMENT: Employee Services
TIME APPROXIMATE: STAFF CONTACT: Bryan Cook(305) 292-4537
N/A
AGENDA ITEM WORDING: Discussion regarding reopening County offices to walk-in
customers.
ITEM BACKGROUND: Continuation of discussion from the January 2021 meeting about
reopening County offices to walk-in customers.
As requested by the Board, staff conducted an inventory of employees working remotely,partially
remote, and in-office full time. Currently there are approximately:
• 16 Employees that work remotely (10 regularly remote/ 6 COVID related)
• 74 Employees that work partially remote
• 507 Employees that work onsite, full time
Staff also reviewed the services provided by each department to assess which services were most
affected by safety precautions and process changes the County has enacted to prevent the spread of
COVID-19. Services impacted by these safety precautions that standout include:
• Building Department—permit intake and issuance is being done via drop-off and email
correspondence, which slows turn around time for permit review and issuance.
• Libraries - in-library services: Internet access is not available, circulation of materials is
handled via curbside pickup and drop off, and references are handled online and via phone.
Staff also compiled the healthcare costs of COVID 19 that have affected County employees.
Workers' Compensation
• 82 COVID-19 claims
• $323,178 medical and indemnity costs
Health Insurance
• 102 COVID-19 medical claims
Packet Pg. 1063
L2
• $721,666 medical claims costs
Combined Health Insurance and Workers' Compensation cases
• 184 cases
• $1,044,844 in medical costs incurred to date
Even with the social distancing and sanitization precautions we have had in place since the onset of
the pandemic, the County has still yet incurred significant medical costs. Bringing more employees
together to work in closer proximity to one another and the public, on a more frequent basis, will
increase the likelihood and risks of workplace infections. Therefore, staff recommend continuing
with the current safety precautions and modified business processes that are designed to reduce the
spread of COVID-19 until such time that vaccines are widely available and are working to reduce
the risk factors of spread in the community. If not, we risk full shut down of services in certain
areas, if employees are infected and multiple employees have to quarantine all at once.
PREVIOUS RELEVANT BOCC ACTION:
January 2021 —BOCC discussion
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Continue with current practices until vaccines are widely
available and are effectively reducing the spread of COVID-19
DOCUMENTATION:
Remote vs Onsite
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A
CPI: N/A
Indirect Costs: N/A
Packet Pg. 1064
L2
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A
If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details: N/A
N/A
REVIEWED BY:
Bryan Cook Completed 02/02/2021 12:14 PM
Assistant County Administrator Christine Hurley Completed
02/04/2021 2:25 PM
Cynthia Hall Completed 02/04/2021 2:39 PM
Purchasing Completed 02/04/2021 2:41 PM
Budget and Finance Completed 02/04/2021 3:18 PM
Maria Slavik Completed 02/04/2021 3:20 PM
Liz Yongue Completed 02/04/2021 3:25 PM
Board of County Commissioners Pending 02/17/2021 9:00 AM
Packet Pg. 1065
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