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Item D3 D.3 `, County of Monroe y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 `ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys ��� � � Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting February 17, 2021 Agenda Item Number: D.3 Agenda Item Summary #7763 BULK ITEM: No DEPARTMENT: Sustainability TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305)453-8774 N/A AGENDA ITEM WORDING: Approval to negotiate with the top ranked proposer, Adventure Environmental Inc., pursuant to a Request for Proposals (RFP) for marine debris removal and related services, funded by grant funds from the Florida Department of Environmental Protection Grant LP44074, for removal of marine debris created by Hurricane Irma from canals in unincorporated Monroe County in canals not covered by the former USDA NRCS grant. ITEM BACKGROUND: This item is for approval to negotiate with Adventure Environmental, the top ranked proposer responding to a Request for Proposals (RFP) for marine debris removal services related to Hurricane Irma for canals. The RFP was issued In October 2020 and opened January 14, 2021. Four proposals were received. A virtual selection committee was held January 19, 2021 and the proposers were ranked in the following order: 41. Adventure Environmental 42. Aftermath Disaster Recovery 43. Southern Disaster Recovery 44. TFR The previous USDA NRCS marine debris and monitoring grant did not cover Hurricane Irma marine debris removal services work in all of the canals in unincorporated Monroe County. 249 canals throughout the Keys were cleared of debris, leaving an estimated 108 canals in unincorporated Monroe with debris. Approximately $1.9 Million remains under the County's Florida Department of Environmental Protection LP44074 Stewardship Grant from previous years' funding. A solicitation is needed to select the vendor(s) for the clearing of up to 108 of the remaining canals in unincorporated of remaining Hurricane Irma debris. PREVIOUS RELEVANT BOCC ACTION: 11/20/18: Approval of Amendment No. 1 to the revenue grant agreement 4LP44074 with the Florida Packet Pg.635 D.3 Department of Environmental Protection to add marine debris monitoring services and plugged canal clearing to the list of approved uses of the $5.5 Million in available Stewardship Funds. 03/2019: Approval to advertise a Request for Proposals (RFP) for marine debris removal and related services, funded by grant funds from the Florida Department of Environmental Protection, for removal of marine debris created by Hurricane Irma from plugged canals in unincorporated Monroe County. 10/21/20: Approval to advertise a Request for Proposals (RFP) for marine debris removal and related services, funded by grant funds from the Florida Department of Environmental Protection Grant LP44074, for removal of marine debris created by Hurricane Irma from (up to 108) canals in unincorporated Monroe County in canals not covered by the former USDA NRCS grant. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval DOCUMENTATION: Marine Debris Selection Committee Meeting Minutes Ranking of Respondents-signed all John Wood Group PLC-Monroe County- Insurance for Monitoring Contract FINANCIAL IMPACT: Effective Date: N/A Expiration Date: N/A Total Dollar Value of Contract: TBD Total Cost to County: $0, Reimbursement from FDEP Grant LP44074 Current Year Portion: TBD Budgeted: Source of Funds: FDEP Grant LP44074 CPI: NO Indirect Costs: TBD Staff Time Estimated Ongoing Costs Not Included in above dollar amounts: TBD Revenue Producing: No If yes, amount: Grant: No County Match: No Insurance Required: Not for this item Additional Details: Grant funds provided by FDEP REVIEWED BY: Rhonda Haag Completed 01/20/2021 11:03 AM Pedro Mercado Completed 01/22/2021 10:18 AM Purchasing Completed 01/22/2021 12:49 PM Budget and Finance Completed 02/01/2021 4:06 PM Packet Pg.636 D.3 Maria Slavik Completed 02/01/2021 5:48 PM Liz Yongue Completed 02/02/2021 9:58 AM Board of County Commissioners Pending 02/17/2021 9:00 AM Packet Pg.637 D.3.a SELECTION COMMITTEE MEETING MINUTES Marine Debris Removal as a Result of Hurricane Irma — DEP Funded January 29, 2021 9:00 a.m., Virtual Zoom Meeting Meeting Facilitator: Rhonda Haag, Monroe County Sustainability Director CL w Selection Committee: Mike Robert - Assistant Director/Environmental Resources, M Kimberly Matthews - Sr. Director of Strategic Planning and Libraries, and Rhonda Haag —Chief Resilience Officer Advisors: County Staff Attorney Pedro Mercado Call to order—Meeting called to order at 9:06 a.m. v, L Roll call —All selection committee members and advisor Pedro Mercado were in virtual ti attendance. Greg Corning from Wood Environmental participated. Guests included Chip 0 Patterson from SDR, Jordan from SDR, Melanie Corley from Aftermath and Amy 0 Hartman from TSI. E II. Review of Proposals: Rhonda Haag gave an introduction to the meeting and rules of the selection committee process and then all the members did an introduction. Next the selection committee went through each proposal to provide comments on submittal and rationale for scoring based on the criteria in the RFP. ■ Aftermath Disaster Recovery: They had a strong proposal and had similar work experience. They specified they may use subcontractors, which lowered their score for that category. Their pricing was under budget, and the second lowest pricing overall ■ Southern Disaster Recovery / TSL SDR teamed with TSL SDR has no local a, experience in the Keys. The work plan was generic and had little detail. TSI seemed to be performing the work and has Lee County experience. TSI is a small firm with E do direct local Keys experience but relevant similar work. They had the second highest pricing and were over budget. ■ TFR: TFR is a large company from Texas with lots of equipment and experience in debris removal,but no local Keys or similar marine debris removal experience. They will subcontract out their work. Few details were provided on relevant staffing. The proposal seemed more cut and paste and not specific to the County requirements. Pricing was the highest of all proposals and substantially over budget. ■ Adventure Environmental: AEI had a very strong proposal and high local relevant experience. Current and former contractor of the County doing canal restoration projects and the $30 million in IRMA NRCS marine debris removal work. They are Packet Pg.638 D.3.a not using subcontractors and have very high local knowledge. Good pricing and substantially under budget. Best overall proposal. Proposers Score and Rank Points CL Selection Aftermath Adventure TFR SDR Committee Disaster Environmental Member Recovery Mike Roberts 82 /2 99 / 1 51 /4 69 /3 Kimberly 73.5 /2 99 / 1 34.5 /4 36.5 / 3 Matthews Rhonda Haag 82 /2 98 / 1 64 /4 75 /3 c, Total Rank 6 3 12 9 0 Points c FINAL 2 1 4 3 RANK III. Adjournment: The meeting adjourned at 9:41 a.m. 0 c Ln U Packet Pg.639 Marine Debris Removal and Related Services From Canals As a Result of H rricane rma I . o ydA �z jC RG. �2,74- - Max Aftermath Adventure TFR SDR Criteria Points Disaster Env Inc. EnterpriseG Recovery Letter and Executive Summary 1 -5 to 0 w Staffing Composition o t firma d a ailabili 10 of key ersonnelEAE Availability of suitable vessels,trucks and 15 equipment to perform the described duties. . • Ownership of the equipment will score more points?, than leasing or obtaining via subcontractors. E • Evidence to self-perform 50%of the work will scor� �' more points than those who self-perform less 7 C� Relevant qualifications and experience of firm in 15 0�Q regard to size and scope of project and ability to (� provide required services for each of the proposed work categories �s Performance record,including similar work 10 performed in the Florida Keys, for each of the / • l V proposed work categories n, Sample Work plan. Documentation management 5 shall be included. Additional Services and Additional Information: • Other Related Services offered not covered in the 5 RFP 't • Ability and Availability to Begin Work Immediatelyil • Value added option(s)-f �1 `t' • Familiarity with Monroe County and working in a m sensitive marine environment. • Clients in USA,FL, SE FL, and Monroe County; +! E • Proposed contract deviations(potential negative o pointsCD a 2D �a Price, Cost Effectiveness 40 U) n Litigation and Financial -5 to 0 O O County Forms included in Response -5 to 0 D , TOTAL POINTS 100 ?� q ?� U a.a Selection Committee Member Name and Si nature: Packet Pg. 640 D.3.a Marine Debris Removal and Related Services From Canals As a Result of Hurricane Irma Max Aftermath Adventure TFR SDR Criteria Points Disaster Env Inc. Enterprise Recovery W Letter and Executive Summary -5 to 0 0 0 0 0 Staffing Composition of the firm and availability 10 8 10 6 7 of key personnel E Availability of suitable vessels, trucks and 15 equipment to perform the described duties. • Ownership of the equipment will score more points 12 15 10 12 than leasing or obtaining via subcontractors. E Evidence to self-perform 50%of the work will score more points than those who self-perform less U 0 Relevant qualifications and experience of firm in 15 regard to size and scope of project and ability to 10 15 10 10 provide required services for each of the proposed work categories Performance record, including similar work 10 7 10 7 7 0 performed in the Florida Keys, for each of the c� proposed work categories Sample Work plan. Documentation management 5 5 4 3 3 shall be included. v, Additional Services and Additional Information: • Other Related Services offered not covered in the 5 RFP • Ability and Availability to Begin Work Immediately • Value added option(s) 5 5 5 5 • Familiarity with Monroe County and working in a 0) sensitive marine environment. • Clients in USA, FL, SE FL,and Monroe County; • Proposed contract deviations (potential negative points) c m Price, Cost Effectiveness 40 35 40 10 25 iu Litigation and Financial -5 to 0 0 0 0 0 County Forms included in Response -5 to 0 0 0 0 0 TOTAL POINTS 100 82 99 51 69 Michael Digitally signed by Michael Roberts DN:cn=Michael Roberts,o,cu, email=roberts-m ichael@monroecou nty- Ro b e its fl.gov,c=US Selection Committee Member Name and Signature: Date:2021.01.19 09:49:04-05'00' Packet Pg.641 D.3.a NOTES: CL 0 c 0 c Packet Pg.642 D.3.a Marine Debris Removal and Related Services From Canals As a Result of Hurricane Irma Max Aftermath Adventure TFR SDR Criteria Points Disaster Env Inc. Enterprise Recovery 0 0 0 0 z Letter and Executive Summary -5 to 0 Staffing Composition of the firm and availability 10 7 10 7 8 of key personnel Availability of suitable vessels,trucks and 15 14 15 11 11 equipment to perform the described duties. • Ownership of the equipment will score more points than leasing or obtaining via subcontractors. • Evidence to self-perform 50%of the work will score more points than those who self-perform less c, 0 Relevant qualifications and experience of firm in 15 11 15 13 13 regard to size and scope of project and ability to provide required services for each of the proposed work categories Performance record,including similar work 10 5 10 6 7 0 performed in the Florida Keys,for each of the proposed work categories Sample Work plan. Documentation management 5 5 3 4 2 shall be included. v, Additional Services and Additional Information: • Other Related Services offered not covered in the 5 4 5 3 4 RFP • Ability and Availability to Begin Work Immediately • Value added option(s) • Familiarity with Monroe County and working in a sensitive marine environment. • Clients in USA,FL, SE FL,and Monroe County; • Proposed contract deviations(potential negative c points) c 36 40 20 30 Price, Cost Effectiveness 40 $1,040,000 $427,680 $6,480,800 $2,962. Litigation and Financial -5 to 0 0 0 0 0 County Forms included in Response -5 to 0 0 0 0 0 82 98 64 75 TOTAL POINTS 100 Selection Committee Member Name and Signature: January 19, 2021 Packet Pg.643 D.3.a NOTES: CL 0 c 0 c Packet Pg.644 RANKING OF RESPONDENTS �•3.b Marine Debris Removal as a Result of Hurricane Irma — DEP Funded January 19, 2021 At the Evaluation Meeting the Evaluation Committee reviewed the individual RFP evaluations prepared by each member. The summary form below was used to collect the scores from all Evaluation Committee members and determined the ranking of the Respondents. U- c. Summary of Rank Scoring and Ranking of Respondents: Rank by Each Evaluation Total Final 26 Rank Committee Member Rank (Lowest Name of Points total rank Respondent score=#1 Mike Kimberly Rhonda Roberts Matthews Haag 82 / 2 73.5 / 2 82 / 2 6 2 Aftermath 0 99 / 1 99 / 1 98 / 1 3 1 0 Adventure Environmental T 51 / 4 34.5 / 4 64 /4 12 4 TFR 0 69 / 3 36 .5 / 3 75 / 3 9 3 Southern Disaster Recovery Digitally signed by Michael Michael Roberts DN:cn=Michael Roberts,o,ou, us email=roberts- N michael@monroecounty-fl.gov, Roberts c=US Date:2021.01.19 11:49:17-05'00' o By: 01/19/2021 By: 0. Rhonda Haag Mike Roberts 0 Kimberly Digitally signed by Kimberly Matthews Matthews Date:2021.01.1911:53:19 By: 05'00' Kimberly Matthews 0 Packet Pg.645 D.3.c �-1 ® DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 1 01/29/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Aon Risk Services Southwest, Inc. NAME: PHONE W Houston TX Office (A/CC.No.Ezt): (866) 253-7122 A/X No.): (800) 363-0105 5555 San Felipe E-MAIL Suite 1500 ADDRESS: ($ Houston TX 77056 USA INSURER(S)AFFORDING COVERAGE NAIC# 0 INSURED INSURERA: Zurich American Ins Co 16535 3WGUSA Holdings, Inc. INSURER B: ACE American Insurance Company 22667 (B and its Subsidiaries and Affiliates > 17325 Katy Freeway INSURERC: AIG Specialty Insurance Company 26883 Houston TX 77084 USA INSURERD: American International Group UK Ltd AA1120187 0) INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 570085914852 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, _ EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested cu INSR ADOL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DD/YYYY MM/DDNYYY LIMITS A X COMMERCIAL GENERAL LIABILITY GLo484608500 07 01 2020 07 Ol 2021 EACH OCCURRENCE $5,000,000 W CLAIMS-MADE X❑OCCUR DAMAGE TO RENTED $100 000 (, PREMISES Ea occurrence MED EXP(Any one person) $5,000 ¢' PERSONAL&ADV INJURY $5,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $5,000,000 POLICY CD PRO ❑LOC PRODUCTS-COMP/OPAGG $5,000,000 1= JECT OTHER: B AUTOMOBILE LIABILITY ISA H25301900 0710112020 0710112021 COMBINED SINGLE LIMIT $2,000,000 ' Ea accident X ANYAUTO BODILY INJURY(Per person) OWNED SCHEDULED AUTOS AUTOS ONLY BODILY INJURY(Per accident) HIREDAUTOS NON-OWNED PROPERTY DAMAGE ONLY AUTOS ONLY Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE EXCESS LIAB CLAIMS-MADE AGGREGATE DED I RETENTION B WORKERS COMPENSATION AND WLRC67455708 07/01/2020 07/01/2021 X I PER STATUTE OTH EMPLOYERS'LIABILITY Y/N Work Comp— ADS ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 B OFFICER/MEMBEREXCLUDED' N N/A SCFC67455745 07/01/2020 07/01/2021 (Mandatory in NH) Work Comp— WI E.L.DISEASE-EA EMPLOYEE $1,000,000f yes, DESCRIPTION OF OPERATIONS below describe under E.L.DISEASE-POLICY LIMIT $1,000,000 0)DESC D Archit&Eng Prof PSDEF2000726 07/01/2020 07/01/2021 Aggreagate Limit $2,000,005 Claims Made- Prof. Liab. Any one Claim $1,000,000=_ SIR applies per policy terns & condi ions DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) SEE ATTACHED ADDENDUM FOR ADDITIONAL NAMED INSURED WOOD COMPANIES. RE: Project Description: Consulting Services for Hurricane io Irma Marine Debris Monitoring and Disaster Related Services, Project No. 600766. Certificate Holder is included as Additional CL Insured in accordance with the policy provisions of the General Liability and Automobile Liability Policies. A Waiver of . Subrogation is granted in favor of Certificate Holder in accordance with the policy provisions of the General Liability and Automobile Liability policies. RL 0 CERTIFICATE HOLDER CANCELLATION a SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE S POLICY PROVISIONS. yti Monroe County AUTHORIZED REPRESENTATIVE OIL 1100 Simonton Street Key West FL 33040 USA 9 s JL c(XXYO/92 ��GL/dQfG!/ ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Packet Pg.646 AGENCY CUSTOMER ID: 570000021966 LOC#: A ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMED INSURED Aon Risk services southwest, Inc. ]WGUSA Holdings, Inc. = POLICY NUMBER See Certificate Number: 570085914852 CARRIER NAIC CODE See Certificate Number: 570085914852 ERRECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, `ry FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance Additional Named Insured JWGUSA Holdings, Inc. Wood Group USA, Inc. wood Environment & Infrastructure solutions, Inc. AMEC Construction Management, Inc. cu AMEC E&E, P.C. O AMEC Engineering and Consulting of Michigan, Inc. Amec Foster Wheeler Energia, S.L.U. Amec Foster wheeler Industrial Power Company, Inc. Amec Foster wheeler Kamtech, Inc. N Amec Foster Wheeler Martinez, Inc. Amec Foster wheeler North America Corp Amec Foster Wheeler Power Systems, Inc. Amec Foster wheeler USA Corporation Amec Foster Wheeler Ventures, Inc. BMA Solutions, Inc. C E C Controls Company, Inc. cu Cape Software, Inc. Foster wheeler Intercontinental Corporation Ingenious, Inc. Kelchner, Inc. MACTEC Engineering and Consulting, P.C. MASA Ventures, Inc. O Mustang International , Inc. C) Rider Hunt International USA, Inc. CD RWG (Repair & overhauls) USA, Inc. Swaggart Brothers, Inc. Wood Design, LLC wood Group Alaska, LLC Wood Group Asset Integrity Solutions Wood Group PSN, Inc. wood Group UK, Ltd wood Massachusetts, Inc. Wood Programs, Inc. O CJ O O CJ CL O O O O O ACORD 101(2008/01) ©2008 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD Packet Pg.647