Item E5 �s E.5
r`,
County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
County �a� Mayor Michelle Coldiron,District 2
�1 `ll Mayor Pro Tem David Rice,District 4
-re Florida.Keys ��� � � Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
February 17, 2021
Agenda Item Number: E.5
Agenda Item Summary #7822
BULK ITEM: Yes DEPARTMENT: Tourist Development Council
TIME APPROXIMATE: STAFF CONTACT: Ammie Machan (305) 296-1552
N/A
AGENDA ITEM WORDING: Approval of a resolution to provide for additional advance
registration, booth related expenses and travel related expenses for trade shows for fiscal year 2022
to be paid from TDC funds in fiscal year 2021.
ITEM BACKGROUND: TDC approved same at their meeting of February 9, 2021
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
TDC Sales RESOLUTION
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
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E.5
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Maxine Pacini Completed 02/01/2021 1:12 PM
Christine Limbert Completed 02/01/2021 5:59 PM
Purchasing Completed 02/01/2021 6:00 PM
Budget and Finance Completed 02/02/2021 10:30 AM
Maria Slavik Completed 02/02/2021 1:35 PM
Liz Yongue Completed 02/02/2021 2:12 PM
Board of County Commissioners Pending 02/17/2021 9:00 AM
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E.5.a
RESOLUTION NO. -2021
A RESOLUTION BY THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS TO PROVIDE
ADDITIONAL ADVANCE REGISTRATION, BOOTH RELATED EXPENSES AND TRAVEL RELATED EXPENSES
FOR TRADE SHOWS FOR THE FISCAL YEAR 2022 TO BE PAID FROM TOURIST DEVELOPMENT COUNCIL
FUNDS IN FISCAL YEAR 2021
WHEREAS,the Tourist Development Council participates in various trade shows to promote tourism;and
WHEREAS, it is sometimes necessary to secure registration, booth related expenses and advance travel
expenses at these tourists related trade shows up to one year in advance, in order to secure a desirable space,
since some shows become filled quickly, or to meet an early registration deadline; and
WHEREAS, it is necessary to paythe registration fees, booth related expenses and travel expenses during
the current fiscal year for trade shows which occur in the next fiscal year:
NOW THEREFORE, BE IT RESOLVED by the Monroe County Board of County Commissioners as follows:
Section 1. The following cost of additional advance registrations, booth related expenses and travel y
expenses for fiscal year 2022 are approved for payment in the fiscal year 2021 out of Tourist Development
Council Sales, Film Commission and Dive Umbrella promotional funds.
Atlanta W
Pride
Oct-21 $5,600
USA/Canada Experience $10 000Uj
Oct-21 y
m
Travel &Adventure Shows $18,000
Oct 21 - Mar 22
Brand USA Travel week $25,000
Oct-21
DEMA $25,000
Nov-21
I M EX $45,000
Nov-21
World Travel Market $55,000
Nov-21
ATTA
Elevate $7,000
Nov. 21
Palm Springs Pride $7 000
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E.5.a
Nov-21
Focus (Film Commission) $12 500
Dec-21
NY Times Travel Show $12,500
Jan-22
Visit USA Austria $2,500
Nov-21
Visit USA Switzerland $5,000
Jan-22
ABTA Travel Conv. $4,000
Oct-21
Discover America Sweden $3,000 y
Oct-21
FDM Travel Show UK $1,000
Oct-21 W
Swansons Consumer Day UK $1,000
Oct-21
Total Request: $239 100
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida at a regular meeting
of said Board held on the day of , A.D. 2021
Mayor Michelle Coldiron
Mayor Pro Tern David Rice
Commissioner Craig Cates
Commissioner Eddie Martinez
Commissioner Mike Forster
BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FL
(SEAL)
Attest: Kevin Madok, Clerk BY
MAYOR/CHAIRMAN
Approved by
AS DEPUTY CLERK Tourist Development Council
/ MONROE COUNTY ATTORNEY
( � 'MR V.0 AS TO FO 4:
CHRISTINF LIMBERT�BARROWS
ASSISTANT COUNTY ATTORNEY Packet Pg.893
DATE... 1 M512_�—