Loading...
Item J6 J.6 `, County of Monroe y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 `_ll Mayor Pro Tem David Rice,District 4 -re Florida.Keys ��� � � Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting February 17, 2021 Agenda Item Number: J.6 Agenda Item Summary #7331 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200 N/A AGENDA ITEM WORDING: Approval of Jacobs Project Management Co.'s Task Order No. 12/15-97 in the amount of $185,136.00 for Construction Administration (CA) and Resident Project Representative (RPR) services — Amendment 1 for the Taxiway A Rehabilitation and Lighting project at the Key West International Airport. The project completion date was extended from 10/22/20 to 4/1/21 due to delays from inclement weather and the REIL, electrical panel relocation and REIL, installation portion of the project being put on hold due to FAA COIVD-19 travel restrictions. CA & RPR services are needed through project completion. The Task Order is being funded by FAA Grant 37-60, FDOT Grant G1007 and Passenger Facility Charge (PFC) 418. ITEM BACKGROUND: Task Order services include quality assurance testing, construction administration, site visits from pavement subject matter experts, and full-time construction inspection. PREVIOUS RELEVANT BOCC ACTION: Approval of Master Agreement for Professional Services with Jacobs Project Management Company for General Consulting Services for both Monroe County Airports on February 15, 2017. CONTRACT/AGREEMENT CHANGES: new PSO STAFF RECOMMENDATION: Approval. DOCUMENTATION: Jacobs PSO 1215-97 add'l CA & RPR EYW TW A FINANCIAL IMPACT: Effective Date: Upon execution Expiration Date: 365 days after execution Packet Pg. 1198 J.6 Total Dollar Value of Contract: $185,136.00 Total Cost to County: -0- Current Year Portion: same Budgeted: yes Source of Funds: FAA Grant 37-60, FDOT Grant G1007 and PFC #18 CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Yes Additional Details: 02/17/21 406-63603 - PASSNGER FACILITY CHG 40 $185,136.00 REVIEWED BY: Beth Leto Completed 02/01/2021 11:03 AM Richard Strickland Completed 02/01/2021 5:38 PM Pedro Mercado Completed 02/02/2021 5:04 PM Purchasing Completed 02/02/2021 5:27 PM Budget and Finance Completed 02/02/2021 6:05 PM Maria Slavik Completed 02/02/2021 6:19 PM Liz Yongue Completed 02/02/2021 6:28 PM Board of County Commissioners Pending 02/17/2021 9:00 AM Packet Pg. 1199 J.6.a MASTER AGREEMENT FOR PROFESSIONAL SERVICES TASK ORDER FORM CL 06 Upon Execution Effective Date Task Order No. 12/15-97 406-636159-56 6 - Client Project No. GAKAP-530310 Engineer Project No. E9Y37997 This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017 ("Agreement"). The Agreement is incorporated herein and forms an integral part of this Task Order. to °® Services Authorized — EYW Rehabilitate Taxiway A Construction Support and RPR Services _Amendment 1 r- o Client authorizes Consultant to perform the Services described in Exhibit A attached hereto andCL incorporated herein, which Exhibit A is marked with the above noted Task Order No. and consists of 4 page(s). Pricing N/A Time and Expense per Agreement and Appendix B to the Agreement. LU X Firm Fixed Price of$ 185,136.00 W N/A Other(Describe): Digitally signed by Pedro Mercado Schedule Fo1w DN:cn=Pedro Mercado, � w o=Monroe County,ou=County LU ASSf tart Attorneys Office,email=mercado Services may commence on Execution pedro@monroecounty fl.gov, CL oaro t:=US Services will cease by 365 da S Date:2021.01,2916:45:30 05'00' Other (SEAL) BOARD OF COUNTY COMMISSIONERS ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA to cv By r- o Mayor/Chairman 0. to CONSULTANT: U JACOBS PROJECT MANAGEMENT CO Digsigned by Jeffrey D. Jeffrey D. DN:cnt--Je D.Acton,o=cotbs ¢ (JPrAco),ou, Acton email=Jeffrey.Acton@Jacobs.c—,c=US 0) B V Date:2021.01.25 15:339 6-05'00' Jacqueline oN`c �n°®�'° .—S J c,db y Ross. r-R _J—bs Engineering tt5 Witness D1na�°ce=we°°e�nC101a`°�°®m Title S. Region PM/CM Services Group Leader zo2t6azsssaszs-gsaa File: MSTR APS -Monroe County Page I of 1 Packet Pg. 1200 Exhibit A-Scope of Work (12/15-97) Monroe County CL Key West International Airport Rehabilitate Taxiway A-Amendment 1 Construction Support and RPR Services BACKGROUND Under PSO 12/15-60,Jacobs was contracted by Monroe County to provide construction support and RPR services for the Rehabilitation of Taxiway A.The services also included quality assurance testing, construction administration services,site visits from our pavement subject matter experts, and full-time construction inspection.The PSO 12/15-60 services were based onLO 200 calendar days of construction. o CL A Notice to Proceed was issued to General Asphalt on April 5th, 2020. Based on the contract y duration of 200 calendar days, the anticipated completion date was October 22"d, 2020. Due to construction delays from weather and King Tides,General Asphalt was provided a time extension with a completion date of February 11 th, 2021 to substantially complete all of the paving, electrical and pavement marking work associated with the Rehabilitate Taxiway A project. Jacobs was able to extend the project budget beyond the original tasked completion date of W October 22"a,2020 to January 1 st, 2021.This amendment is for the extension of our services from January 1st,2021 through April 1st, 2021 as detailed below. SCOPE OF WORK The Rehabilitate Taxiway A project has experienced delays due to weather and King Tides. The scope of services for Amendment 1 wil I provide construction support and resident project representative (RPR) services from January 1 st, 2021 until April 1 st, 2021 for the "Rehabilitate Taxiway A" project at Key West International Airport (EYW). In January and February, it is anticipated that General Asphalt will complete the paving of Taxiway A and the associated stub LO taxiways. General Asphalt will complete the second coat of pavement marking applications and miscellaneous punch list items in March. CL The scope will also include services for the RPR to re-mobilize for the REIL electrical panel relocation and REIL installation.This component of the project has been put on hold due to 0 FAA's travel restriction. Since the REILS are a FAA awned facility,the FAA must be onsite when work is being done to it.The schedule of the REIL construction is dependent on FAA lifting their travel restriction so they can be onsite during the REILS work. The original Tierra South Florida and RDM budgets were based on four (4) asphalt paving mobilizations. Due to the delays as noted above General Asphalt was required to modify their Page 1 of 4 Packet Pg. 1201 construction schedule and phasing to now have six (6) paving mobilizations. The amendments to their scope and fee include the two additional paving mobilizations. The services by Avirom &Associates were not required for the "Rehabilitate Taxiway A' project. CL The fees slated to Avirom in PSO 12/15-60 can be real located to Amendment 1.An explanation of the reallocation and proposed fee is shown below: Rehabilitate Taxiway A- $ 211,636.00 Amendment 1 Fee Reallocated Avirom & ($ 26,500.00) Associates Fee Total Amendment Fee $ 185,136.00 These construction services will provide the following: LO o ASSUMPTIONS CL ■ Construction phase services are based on continuing services from January 1, 2021 - March, 2021 for a total duration of 90 calendar days. It also includes an additional 30 calendar days for the REIL electrical panel relocation and REIL installation once the FAA travel restrictions are lifted. In the event the construction duration exceeds the calendar days listed above,Jacobs reserves the right to revise our proposal. ■ Jacobs will invoice on a percent complete, including expenses, to compensate the level of effort required for each assignment. CL °- ARTICLE D-CONSTRUCTION ADMINISTRATION SERVICES 1. Review the Contractor's construction schedule. 2. Respond to Contractor's RFI's. LO 3. Attend weekly progress meetings. Observe work in progress and provide reports to Owner. Assume 16 progress meetings throughout the course of the extended construction project. r o CL 4. Prepare Field Sketches, as necessary. 0 5. Provide general supervision and administrative support for resident project representative (RPR). 6. Review and approve estimates submitted by the Contractor for progress/final payments. 7. Prepare and negotiate change orders,as necessary. Assume two change orders. Page Z of 4 Packet Pg. 1202 Services for Article D will be provided under a lump sum basis. AMENDMENT TO ARTICLE E - RESIDENT PROJECT REPRESENTATIVE (RPR) 1. Continue to coordinate and attend progress meetings with the contractor,Airport, and any other interested parties, as required prior to construction (e.g. Staging area coordination, setting up Contractor's trailer.). 2. Continue to provide full-time RPR services for the work associated with the project. The RPR's for the project shall have field experience in the type of work to be performed, be fully qualified to make interpretations,decisions,field computations,and have knowledge of testing requirements and procedures. LO N The RPR's shall be responsible for the following: o CL • Checking of construction activities to ensure compliance with the plans and specifications. Inform the contractor and County of any work,which is in non- compliance. • Coordinate quality assurance tests and verify they have been performed at the frequency stated in the specifications. • Review certifications for conformance with the specifications. • Document quantities of materials used on the project by actual measurements and LU LU computations in a field notebook or computer printout retained in a folder. CL • Maintain a set of working drawings on the job site,which can be used to prepare"As- Built"drawings. • Review the test reports and certifications for conformance with the specifications and maintain a file for all reports and certifications. LO N • Inform the County of deficiencies so corrections can be made and retesting performed. CL • Jacobs does not have control over or charge of and shall not be responsible for construction means, methods,techniques,sequences or procedures of construction or for safety precautions and programs in connection with the work,since these are solely the Contractor's responsibility under the contract for construction. • Jacobs shall make every reasonable effort to ensure that the Contractor completes the work in accordance with the current approved schedule and carries out the work in accordance with the contract documents. Page 3 of 4 Packet Pg. 1203 • Review close out documentation. • Review payment requests and certified payrolls from the contractor. CL • Maintain a diary,which will contain entries made and signed by the resident engineer. Each entry should include the following, plus any additional pertinent data: a. Date and weather conditions. b. Names of important visitors. c. Construction work in progress and location. d. Size of contractor's work force and equipment in use. LO N e. Number of hours worked per day for contractor and subcontractors. o CL • Record drawings will be prepared, in part, on the basis of information compiled and furnished by others,and may not always represent the exact location,type of various 0 components,or exact manner in which the project was finally constructed. Consultant is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. 3. Provide full-time RPR services for the relocation of the REIL electrical panel and installation W of the Runway 27 REILs.The RPR shall also be responsible for the items listed in line item 3. 4. Quality Assurance Testing of Construction Materials will be provided by our subconsultant, Tierra South Florida.An amendment to Tierra South Florida's original fee to extend their CL Quality Assurance Testing is included with this scope. 5. RDM will provide review of the P-401 job mix formula, attend the pre-paving meeting,test strip,and make site visits during paving operations. RDM will assist in reviewing QC results and provide input into the quality requirements for off-peak construction.An amendment to RDM's original fee to continue their services is included with this scope. LO N Services for Article E will be provided under a lump sum basis. CL 0 Page 4 of 4 Packet Pg. 1204 JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE Monroe County Airport: Key west International Airport Project: CL Rehabilitate Taxiway A-Amendment 1 06 FEE SUMMARY BASIC SERVICES Hours Fee DBE AMOUNT Article A:Data Collection 0 $ Article B:Design,Specifications and Meetings 0 $ - $ Article C:Bldding Phase Services 0 $ $ Article D:Construction Phase Services 180 $ 23,850 S - Article E:RPR Services 800 $ 152,400 $ h Total Basic Services Lump Sum Fee 980 $ 176,256 $ LO SPECIAL SERVICES Hours Fee DBE AMOUNT y r Article D: Construction Phase Services Tierra-Geotechnical $ 19,850 $ 19,850 CL RDM-Asphalt Placement QA $ 15,530 $ 15,630 y O Total Special Services Lump Sum Fee 0 $ 35,380 $ 35,380 SUBTOTAL LUMP SUM PROJECT FEE 980 $ 211,636 $ 35,380 REALLOCATED AVIROM&ASSOCIATES FEE $ (26,500) TOTAL LUMP SUM PROJECT FEE $ 195136 06 CL h LO r tV r CL o O U C U Packet Pg. 1205 J.6.a RDM International, Inc. Engineering Technology Research CL January 5,2021 06 Jacobs 200 West Forsyth Street,Suite 1520 Jacksonville, FL 32202 Attn: Lasa F. Ennis, PE Project Manager Ref: Key West International Airport(EYW) CM Support Services—Rehabilitate Taxiway A LO RDM Additional Construction Trips o Ms. Ennis; CL 0 RDM has been requested to make (2)two additional trips for the final construction phases to assist with on-site support during critical phases of the construction paving operations. During the 2020 construction period, weather and a King Tide forced the construction operations to extend beyond the schedule. An RDM representative was on site during these events and construction was halted based on unforeseeable site conditions. W As a sub consultant to Jacobs Engineering, RDM International Inc.was onsite during the time frames impacted, °® and two additional visits will be required. CL Attached is the manhour fee estimate to define the two additional trips for 4 days at a time using the original rate quoted in 2019.The total is$15,530.00. 06 Should you have any questions, please feel free to contact us. Regards, RDM International, Inc. 'A cv o CL N 0 Christopher S. Decker, PE Sr.Vice President Enc. 14310 5atllyfield Circle,Suite 600,Chantilly, VA 20151-1666 (703)709.2S40 Fax(7 3)709.2535 www.rdmindine.com Packet Pg. 1206 % qeQ® Ze§�zL s er- * } VMiMk3UdU 'RVDI.PPBL6-9�ZLOSdsqo3er :4uewqoe44v \ \ y \ %- a.2 �\ �\ � ) a f � � 2 � � ■ - 0 § Q N k 7 - s ■ J o 42111 w Q z ■ c - � 2 - - � § 4 g0 ■ 2_ ■ � � a« X m) �� o o $ § � � C k ■ � & � a / � z� ° cl z o \ ® � wE.s2j wx IL ° z � $ 0c $ $ §k ■_ ° ■ k 9L ■ / ■ f \ E / LU U) § o \ D 0 k .......... January 8,2021 CL Jacobs 245 Riverside Avenue, Suite 300 U Jacksonville, FL 32202 Attention: Ms. Lasa Ennis, P.E. Project Manager-Aviation Subject: Proposal for Additional Construction Material Testing Services Key West International Airport(EYW) Taxiway A Rehabilitation Key West, Florida TSF Proposal No. 2101-015 CL Dear Lasa: 0 TSF is pleased to submit the proposal for providing additional construction material testing (QA) services for the above referenced project in Key West,Florida.. Our proposal is based on information provided to this office. We understand that the project in general consists of mill/overlay Taxiway A, PCC paving, widen shoulders, re-grade and install drainage inlets,new light cans and sign bases at Key West Airport.The following additional scope r- of services will be required at this project: LU • Provide senior engineering technician to assist with asphalt field inspections and testing during production; 06 • Provide Senior Engineer for report review, coordination, sign and seal reports. TSF will provide experienced technical personnel to perform the necessary testing and inspection services in accordance with the project specifications. LO We propose to accomplish the scope of our services on a unit rate basis in accordance with the attached rate schedule. TSF's fees will be determined by the actual amount of technical time r expended for this project and the amount of laboratory testing performed. We understand that CL some services will be needed between 10:00PM and 7:OOAM while the runway is closed. We understand some of the activities will be concurrent. TSF's laboratory and personnel fully comply with the standards of ASTM,ACI,AASHTO,AISC, AWS and FAA standards. Our laboratory maintains CMEC and FDOT certification and is staffed by experienced and certified field and laboratory personnel. 2765 Vista Parkway,Suite 10 a West PaIrn Beach,Florida 33411 56 1-687-853f*www.'I'SFGe o.coni Packet Pg. 1208 i State of Florida Professional F.'nyineers License#28073 J.6.a Key West International Airport Taxiway A Rehabilitation TSF Proposal No.2101-015 ESTIMATED COST We proposed to accomplish the above services on a rate schedule basis using the attached ratesCL with a not to exceed amount of$19,850. We appreciate the opportunity to offer our services for your project. Should you have any ca questions or need additional information, do not hesitate to contact me at(561) 687-8536. Respectfully submitted, TS F ancois Th as, P.E. n rincipal o CL Attachments: Unit Fee Schedule .0 0 CL 06 LO T- N T- CL o Packet Pg. 1209 Key West International Airport Taxiway A Rehabilitation TSF Proposal No.2101-015 Fees Breakdown for Construction Materials Testing Services CL 06 I Construction Services Asphalt Inspection/Testing/Professional Services Asphalt Field Inspection, 10 nights @$9 1 0.00/night $ 9,100.00 Asphalt Plant Inspections, 10 nights @$9 1 0.00/night $ 9,100.00 Senior Engineer,P.E, 10 hours @$165.00/hour 1,650.0 TOTAL CONSTRUCTION MATERIALS TESTING SERVICES: $19,850.00 LO cv o CL 0 LU CL 06 LO cv o CL N 0 Packet Pg. 1210 ACC Rf> CERTIFICATE OF LIABILITY INSURANCE 07 J.6.a THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZE REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. CL IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorse If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement t 06 this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER LIC #0437153 1-212-948-1306 CONTACT NAME: Marsh Risk & Insurance Services PHONE FAX CIRTS_Support@jacobs.com A/c No Ext: A/C No: 1-212-948-131 E-MAIL 633 W. Fifth Street ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC 1 Los Angeles, CA 90071 INSURERA: ACE AMER INS CO 22667 INSURED INSURER B: Jacobs Project Management Co. INSURER C C/O Global Risk Management INSURER D: 1000 Wilshire Blvd. , Suite 2100 INSURERE: Los Angeles, CA 90017 g INSURER F: COVERAGES CERTIFICATE NUMBER: 59742119 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERK INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TI CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERN EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DDIYYYY A X COMMERCIAL GENERAL LIABILITY HDO G71452694 07/01/20 07/01/21 EACH OCCURRENCE $ 1,000,000 L CLAIMS-MADE � OCCUR PREM SESOEa oNcur ence $ 500,000 X CONTRACTUAL LIABILITY MED EXP(Any one person) $ 5,000 0 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 1,000,000 to X POLICY PRO LOC PRODUCTS-COMP/OPAGG $ 1,000,000 OTHER: $ A AUTOMOBILE LIABILITY ISA H25307306 07/01/20 07/01/21 COMBINED SINGLE LIMIT $ 1,000,000 .,J Ea accident X ANY AUTO BODILY INJURY(Per person) $ ) OWNED SCHEDULED v BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY 7•_ _., •• z' -s Per accident 7/28/2020 $ UMBRELLA LIAB OCCUR I '"°""'^ EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE I AGGREGATE $ DED RETENTION$ _ $ CL A ANDEMPSYERS'LBATIONILIT WCU C67460340 (OHIO Only 67/Ol/20 07/01/21 X STATUTE OERH AND EMPLOYERS'LIABILITY YIN A ANYPROPRIETOR/PARTNER/EXECUTIVE NIA SCF C67460388 (WI) 07/01/20 07/01/21 E.L.EACH ACCIDENT $ 1,000,000 OFFICERJM EMBER EXCLU DED? O7/O1/21 1,000,000 A (Mandatory in NH) WLR C67460303 (AOS) 07/01/20 E.L.DISEASE-EA EMPLOYEE $ If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A PROFESSIONAL LIABILITY EON G21655065 011 07/01/20 07/01/21 PER CLAIM/PER AGG 1,000,000 "CLAIMS MADE" AGGREGATE 2,000,000 DEFENSE INCLUDED DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) OFFICE LOCATION: Jacksonville, FL 32202. PROJECT MGR: Ryan Forney. CONTRACT MGR: Jack Renton. SENIOR CONTRACT MG] Christopher Bowker. RE: Monroe County Airports - General Consulting Services Master Agreement with Jacobs Project Management Company for Professional Services at Key West International Airport and The Florida Keys Marathon International Airport. CONTRACT END DATE: 02/14/2022. PROJECT NUMBER: E9Y16700. SECTOR: Public. *$2,000,000 SIR CL STATE OF: OHIO. The Monroe County Board of County Commissioners, its employees and officials are added as an additional insured for general liability & auto liability as respects the negligence of the insured in the performat of insured's services to cert holder under contract for captioned work. *THE TERMS, CONDITIONS, AND LIMITS PROVIDEI Ig CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFOI Monroe County Board of County Commissioners THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED ACCORDANCE WITH THE POLICY PROVISIONS. O 1100 Simonton Street AUTHORIZED REPRESENTATIVE Key West FL 33040 USA ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Packet Pg. 121 Cert Renewal 59742119 J.6.a SUPPLEMENT TO CERTIFICATE OF INSURANCE o710612020 NAME OF INSURED: Jacobs Project Management Co. CL UNDER THIS CERTIFICATE OF INSURANCE WILL NOT EXCEED OR BROADEN IN ANY WAY THE TERMS, CONDITIONS, AND LIMITS AGREE 06 TO UNDER THE APPLICABLE CONTRACT.* CL LO CL 06 LO CL O I N O O SUPP(10/00) Packet Pg. 1212