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Item J8 } J.8 `, County of Monroe �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 `ll Mayor Pro Tem David Rice,District 4 -re Florida.Keys ��� � � Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting February 17, 2021 Agenda Item Number: J.3 Agenda Item Summary #7339 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200 N/A AGENDA ITEM WORDING: Approval of Jacobs Project Management Task Order 12/15-89 in the amount of $65,416.00 for Construction Administration Services during the Florida Keys Marathon International Airport Security Site Lighting Rehabilitation project. The Task Order is funded by FDOT Grants G1P52, GOQ40 and GIP50 (80%) and Marathon Airport Operating Fund 403 (20%). ITEM BACKGROUND: Three (3)bids were received at the bid opening held on December 8, 2020 and the lowest bidder, Pedro Falcon Contractors, is being recommended for award of bid and contract at today's BOCC meeting. Upon notice to proceed to Pedro Falcon for construction, Jacobs will begin construction administration services PREVIOUS RELEVANT BOCC ACTION: On September 19, 2020, the BOCC granted approval to re-advertise the MTH Security Site Lighting project for bids. CONTRACT/AGREEMENT CHANGES: new task order STAFF RECOMMENDATION: Approval. DOCUMENTATION: Jacobs PSO 1215-89 MTH Site Lighting CA FINANCIAL IMPACT: Effective Date: Upon Notice to Proceed(NTP) Expiration Date: 548 days after NTP Total Dollar Value of Contract: $65,416.00 Total Cost to County: -0- Packet Pg. 1730 J.8 Current Year Portion: $65,416.00 Budgeted: Yes Source of Funds: FDOT Grants G1P52, GOQ40 and GIP50 (80%) and Marathon Airport Operating Fund 403 (20%) CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Yes Additional Details: 02/17/21 403-63502 - MARATHON AIRPORT R & R $65,416.00 REVIEWED BY: Richard Strickland Completed 02/01/2021 4:56 PM Pedro Mercado Completed 02/01/2021 5:10 PM Purchasing Completed 02/02/2021 8:11 AM Budget and Finance Completed 02/02/2021 10:30 AM Maria Slavik Completed 02/02/2021 10:49 AM Liz Yongue Completed 02/02/2021 11:25 AM Board of County Commissioners Pending 02/17/2021 9:00 AM Packet Pg. 1731 J.8.a MASTER AGREEMENT FOR PROFESSIONAL SERVICES TASK ORDER FORM Effective Date Upon Execution Task Order No. 12/15-89 403-635111-560630 Client Project No. _CA-MD88-530310 Engineer Project No. E9Y37989 This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017 ("Agreement"). The Agreement is incorporated herein and forms an integral part of this Task Order. Services Authorized — MTH Security Site Lighting Rehabilitation — Construction Support 00 Services LO Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and o incorporated herein,which Exhibit A is marked with the above noted Task Order No. 4nd consists of 4 0. page(s). 0 Pricing N/A Time and Expense per Agreement and Appendix B to the Agreement. 00 X Firm Fixed Price of$ 65-0416.00 N/A Other(Describe): �-- Schedule Mercado Digitallyby Pedro xyr � N�r DN:cn=Pedro Mercado, Services may commence on Execution °=M°^'°°�°°^ty°°-�°°^h Y Attorneys Office,email-mercado- Services will cease by 548 days DM Ano_ pedr5o@monroecounty-fl qov, Date:2021.02.01 14:10:46-0500' Other (SEAL) BOARD OF COUNTY COMMISSIONERS ATTEST: KEVIN MADOK,CLERK OF MONROE COUNTY, FLORIDA a) 00 LO T- N By _ ro Mayor/Chairman CL CONSULTANT: JACOBS PROJECT MANAGEMENT CO Jeffrey Digitally signed by Jeffrey D.Acton a DN:cn=Jeffrey D.Acton,o=Jacobs }' (JPMCo),ou, QJ C` n email=JeffreyActon@Jacobs.com,c=US Jacqueline O,i at°ned uY Ja�uaGna Rasa By_ _-- _ Date:2021.02.0110:47:22-05'00' DN: ,a ,auna Rya.SUS _J-10 12,4.-n®, Witness BOSS 0111 ualinmra����a��� , . Region iC Svcs. Group Leader Data:2021.02.01 10:51.04-05'00' Title File: MSTR APS Monroe County Page I of I Packet Pg. 1732 J.8.a Exhibit A—Scope of Work(12/15-89) Monroe County The Florida Keys Marathon International Airport(MTH) Security Site Lighting Rehabilitation - Construction Support Services SCOPE OF WORK Jacobs will provide construction support services for the Security Site Lighting Rehabilitation project. These construction support services are associated with the original scope of work for Task Order 12/15-83 ESCRIPTION OF WORK00 LO The construction support services will provide the following: T_ o ARTICLE D—CONSTRUCTION SUPPORT SERVICES CL Services during this work phase shall include the following unless otherwise noted: 0 ■ Prepare for and attend Pre-Construction conference. ■ Review all shop drawings submitted by the contractors and all materials used in 00 the construction of the project.Assume twelve(12)shop drawings throughout the course of the construction project. W ■ Respond to BFI's and prepared field sketches as necessary. Assume twenty(10) RFI's throughout the course of the construction project. ■ Attend bi-weekly site visits and project related meetings. Assume eight(8)site visits throughout the course of the construction project. ■ Attend bi-weekly telcon project related meetings. Assume eight(8)throughout the course of the construction project. ■ Prepare and negotiate change orders,as necessary. Assume four(4)change orders. ■ Attend final inspection meeting and generate report. Attend follow up to the final inspection meeting 00 ■ Review close out documentation. LO ■ Edit electronic drawing files to produce record drawings from marked as built drawings provided by the Contractor. r ■ Review and approve Pay Applications submitted by the Contractor. CL ■ Review quality control testing performed by the contractor and review results. • Perform quality assurance testing and review. 0 Services for Article A will be provided under a lump sum basis based on a 120-calendar day construction completion schedule. QUALIFICATIONS AND ASSUMPTIONS For the purpose of providing a stipulated fee amount, this proposal has been based on the following qualifications and assumptions: Page 1 of Packet Pg. 1733 J.8.a • Inspection services for Monroe building/permitting inspections is not in our scope. • Attendance and/or presentation to public hearings and/or other meetings with municipal agencies are not included. • Municipal Agency and all associated permit fees are to be paid by the client and/or Contractor. Jacobs is not responsible for obtaining any permits. Permits are to be obtained by the contractor. Jacobs will monitor the contractor's progress through the permit process for the client and provide follow up periodically with the permitting agency to verify the status, but it is ultimately the responsibility of the contractor to obtain all permits. • Printing of plans shall be treated as reimbursable direct expenses and are included as part of this proposal. • Construction Support Services are based upon the following: 12 shop drawings product submittals.Our assumption is 80%of submittals will be approved on the first review and 20%will require re-submittal. 00 • Construction Support Services are based upon the following: 10 Requests for ' Information(RFI's). • Construction Support Services for site visits consists of providing 8 visits throughout the duration of construction. CL • Contract Support Services does not include maintenance or preparation of As- Built drawings which is the contractor's responsibility. 0 • Quality Control is the responsibility of the contractor. • Quality Assurance testing is included. 00 • Services not described in the scope of work are not included. Preparing Record Drawings-Record drawings will be prepared, in part, on the basis of `✓ information compiled and furnished by others,and may not always represent the exact location, c, type of various components, or exact manner in which the project was finally constructed. Jacobs is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings Review of Third-Party Design-Any review by Jacobs of design prepared by a third-party shall be for general conformance with the design intent,drawings and specifications but not a complete review of all design details and calculations. The Designer and their design professionals shall remain responsible for the accuracy and completeness of their design and construction 00 documents. Jacobs does not assume any liability for work product(s)prepared by third parties, , including but not limited to design and related work and makes no representation or warranty regarding same. Jacobs will reasonably rely upon the accuracy, and completeness of the o information/data provided by the Client or other third parties. CL Construction Phase Services-If this Agreement includes the furnishing of any Services during the construction phase of the project,the following terms will apply: (a) If JACOBS is called upon to observe the work of CLIENT'S construction contractor(s)for the detection of defects or deficiencies in such work,JACOBS will not bear any responsibility or liability for such defects or deficiencies or for the failure to so detect. JACOBS shall not make inspections or reviews of the safety programs or procedures of the construction contractor(s)and shall not review their work for the purpose of ensuring their compliance with safety standards. (b) If JACOBS is called upon to review submittals from construction contractors,JACOBS shall review and approve or take other appropriate action upon construction contractor(s)' submittals such as shop drawings, Page 2 of 4 Packet Pg. 1734 J.8.a product data and samples,but only for the limited purpose of checking for conformance with information given and the design concept expressed in the contract documents. JACOBS' action shall be taken with such reasonable promptness as to cause no delay in the work while allowing sufficient time in JACOBS' professional judgment to permit adequate review. Review of such submittals will not be conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities. (c) JACOBS shall not assume any responsibility _ or liability for performance of the construction services,or for the safety of persons and property during construction,or for compliance with federal, state and local statutes,rules,regulations and codes applicable to the conduct of the construction services. JACOBS shall have no influence over the construction means,methods,techniques, sequences or procedures. Construction safety shall remain the sole responsibility of the construction contractor(s). (d) All contracts between CLIENT and its construction contractor(s)shall contain broad form indemnity and insurance clauses in favor of CLIENT and JACOBS, in a form satisfactory to JACOBS. On-Site Services During Construction-The presence or duties of Jacobs' personnel at a construction site,whether as onsite representatives or otherwise,do not make Jacobs or Jacobs' oco personnel in any way responsible for those duties that belong to Client and/or the construction ' contractor or other entities, and do not relieve the construction contractor or any other entity of their obligations,duties,and responsibilities, including,but not limited to,all construction methods,means,techniques, sequences, and procedures necessary for coordinating and 0. completing all portions of the construction work in accordance with the construction Contract Documents and any health or safety precautions required by such construction work. Jacobs and Jacobs' personnel have no authority to exercise any control over any construction co contractor or other entity or their employees in connection with their work or any health or safety precautions and have no duty for inspecting,noting, observing,correcting, or reporting on health W or safety deficiencies of the construction contractor(s)or other entity or any other persons at the site except Jacobs' own personnel. c, The presence of Jacobs' personnel at a construction site is for the purpose of providing to Client a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). Jacobs neither guarantees the performance of the construction contractor(s)nor assumes responsibility for construction contractor's failure to perform work in accordance with the construction documents. co, LO cv Items identified as not included or limited in the scope of services can be provided or expanded o upon as additional services under a separate agreement or supplemental to this agreement. 0. 0 COMPENSATION See attached spreadsheet. Direct project expenses will include printing, presentation material, travel, travel related costs, delivery, and other costs directly associated with the performance of our work our included in the lump sum costs provided. Page 3 of 4 Packet Pg. 1735 J.8.a SCHEDULE We anticipate completion of the deliverables in accordance with the following schedule: The overall duration of this effort will be as noted below: Item Duration(Business Days) A. Construction Support Services 120 calendar days from the contractor's notice to proceed. 00 LO o CL 0 00 00 LO o CL N 0 Page 4 of 4 Packet Pg. 1736 J.8.a JACOBS ENGINEERING GROUP 01.19.21 Monroe County Airports Airport: .� The Florida Keys Marathon International Airport( TH) Project: Security Site Lighting Rehabilitation-Construction Support Services FEE SUMMARY BASIC SERVICES Hours Fee Article D: Construction Support Services 342 $ 65,416 co TOTAL BASIC SERVICES LUMP SUM PROJECT FEE 342 66,416 LO cv o TOTAL SERVICES LUMP SUM PROJECT FEE 65,416 CL 0 co CJ co LO cv o CL N 0 Page 1 Packet Pg. 1737 ACC Rf> CERTIFICATE OF LIABILITY INSURANCE of J.8.a THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZE REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorse If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement t this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER LIC #0437153 1-212-948-1306 CONTACT NAME: Marsh Risk & Insurance Services PHONE FAX CIRTS_Support@jacobs.com A/c No Ext: A/C No: 1-212-948-131 _ E-MAIL 633 W. Fifth Street ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC 1 Los Angeles, CA 90071 INSURERA: ACE AMER INS CO 22667 INSURED INSURER B: Jacobs Project Management Co. L INSURER C: 0 C/O Global Risk Management INSURER D: 1000 Wilshire Blvd. , Suite 2100 INSURERE: Los Angeles, CA 90017 INSURER F: COVERAGES CERTIFICATE NUMBER: 59742119 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERK INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TI- , CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERN EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICYNUMBER MM/DD/YYYY MM/DDIYYYY A X COMMERCIAL GENERAL LIABILITY HDO G71452694 07/01/20 07/01/21 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE OCCUR PREM SES�a oNcur ante $ 500,000 CL X CONTRACTUAL LIABILITY MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 1,000,000 O X POLICY PRO- LOC PRODUCTS-COMP/OPAGG $ 1,000,000 , OTHER: $ Do A AUTOMOBILE LIABILITY ISA H25307306 07/01/20 07/01/21 COMBINED SINGLE LIMIT $ 1,000,000 Ea accident X ANY AUTO )SDK BODILY INJURY(Per person) $ OWNED SCHEDULED s I v BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED ry r - -M PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY 7• _ _., ••'b , z' -s Per accident 7/28/2020 $ UMBRELLA LIAB OCCUR DATE-- EACH OCCURRENCE $ _ EXCESS LIAB CLAIMS-MADE I _ n-- 1 AGGREGATE $ DED RETENTION$ $ A AND EMPSYERS'LIATIONILIT WCU C67460340 (OHIO Only 67/Ol/20 07/01/21 X STATUTE EERH AND EMPLOYERS'LIABILITY YIN � A ANYPROPRIETOR/PARTNER/EXECUTIVE NIA SCF C67460388 (WI) 07/01/20 07/01/21 E.L.EACH ACCIDENT $ 1,000,000 OFFICERJM EMBER EXCLU DED? O7/O1/21 1,000,000 A (Mandatory in NH) WLR C67460303 (AOS) 07/01/20 E.L.DISEASE-EA EMPLOYEE $ If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ I— A PROFESSIONAL LIABILITY EON G21655065 011 07/01/20 07/01/21 PER CLAIM/PER AGG 1,000,000 "CLAIMS MADE" AGGREGATE 2,000,000 Do DEFENSE INCLUDED DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) OFFICE LOCATION: Jacksonville, FL 32202. PROJECT MGR: Ryan Forney. CONTRACT MGR: Jack Renton. SENIOR CONTRACT MG] Christopher Bowker. RE: Monroe County Airports - General Consulting Services Master Agreement with Jacobs Project Management Company for Professional Services at Key West International Airport and The Florida Keys Marathon CL International Airport. CONTRACT END DATE: 02/14/2022. PROJECT NUMBER: E9Y16700. SECTOR: Public. *$2,000,000 SIR STATE OF: OHIO. The Monroe County Board of County Commissioners, its employees and officials are added as an additional insured for general liability & auto liability as respects the negligence of the insured in the performat O of insured's services to cert holder under contract for captioned work. *THE TERMS, CONDITIONS, AND LIMITS PROVIDEI CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFOI Monroe County Board of County Commissioners THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED ACCORDANCE WITH THE POLICY PROVISIONS. O 1100 Simonton Street AUTHORIZED REPRESENTATIVE Key West FL 33040 USA ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Packet Pg. 1738 Cert Renewal 59742119 J.8.a SUPPLEMENT TO CERTIFICATE OF INSURANCE o710612020 NAME OF INSURED: Jacobs Project Management Co. UNDER THIS CERTIFICATE OF INSURANCE WILL NOT EXCEED OR BROADEN IN ANY WAY THE TERMS, CONDITIONS, AND LIMITS AGREI TO UNDER THE APPLICABLE CONTRACT.* J .L O CL LO 00 LO CL O J N O O SUPP(10/00) Packet Pg. 1739