Item N06 N.6
County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 `ll Mayor Pro Tem David Rice,District 4
-re Florida.Keys ��� � � Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
February 17, 2021
Agenda Item Number: N.6
Agenda Item Summary #7799
BULK ITEM: No DEPARTMENT: BOCC District 3
TIME APPROXIMATE: STAFF CONTACT: Eddie Martinez 3052923440
n/a
AGENDA ITEM WORDING: Discussion and direction on whether to create a position for a
County Surveyor.
ITEM BACKGROUND: The County has not had an in-house County Surveyor in over a decade.
Instead, the County utilizes the service of private providers who work under contract with the
County. Creating a position for an in-house surveyor is necessary and would be highly beneficial to
the County and its residents.
In other Florida counties, county surveyors are involved to varying degrees in platting,placement of
survey monuments, road abandonment applications, site plan review for development projects,
excavation permits, boundary determinations for county real estate transactions, right of way
projects, utility placements, GIS mapping, and other activities. Some counties spell out the duties of
their county surveyor in their county code, other counties have not codified those duties.
Attached in the backup as a sample is a description of the activities of the Surveying and Mapping
Division of St. Johns County's Department of Land Management Systems Department. The St.
Johns County Surveyor's Office includes a survey manager, a CAD tech, and two survey crews for
immediate response work and projects as mentioned in the attached. That county also uses
continuing contract surveyors for larger capital projects primarily.
Historically, the 1885 Florida Constitution provided for an elected constitutional office of County
Surveyor. That that office was not provided for in the 1968 Constitution. In 1973, the Legislature
repealed chapter 143 of Florida Statutes, the County Surveyor statute and other related statutory
references to that abolished office.
PREVIOUS RELEVANT BOCC ACTION: n/a
CONTRACT/AGREEMENT CHANGES:
n/a
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N.6
STAFF RECOMMENDATION: n/a
DOCUMENTATION:
St Johns County Surveying and Mapping Dept Overview
FINANCIAL IMPACT:
Effective Date: TBD
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County: TBD
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
n/a
REVIEWED BY:
Eddie Martinez Completed 02/02/2021 3:56 PM
Bob Shillinger Completed 02/02/2021 4:23 PM
Liz Yongue Completed 02/02/2021 4:35 PM
Board of County Commissioners Pending 02/17/2021 9:00 AM
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SUR VEYING AND MAPPING DI VISION
Scott Lane - Manager
I. MISSION STATEMENT
The Surveying and Mapping Division of the Land Management Systems Department
provides project and geodetic surveying services to many County Departments and
Divisions including, but not limited to, Geographic Information Systems, Engineering
Division, Real Estate Division, Road and Bridge Department, Recreation Department, Ch
Utility Department, Solid Waste Department, Construction Services, Codes Compliance, y
Sheriff's Office, and County Attorney's Office.
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II. SURVEYING AND MAPPING DIVISION OVERVIEW
The Surveying and Mapping Division provides project and Geodetic Surveying services
to various County programs and departments. Project surveying includes boundary
surveys, topographical surveys, right-of-way surveys, as-built surveys, construction
stake-out, and sketches and descriptions for recording purposes. Consulting and expert U
testimony are provided to the State Attorney's Office and the County Attorney's Office.
Geodetic surveying includes providing the County Geographic Information Systems
(GIS) Division with geodetic control for the base map layer of the GIS.
III. CORE FUNCTIONS OF THE SURVEYING AND MAPPING DIVISION
The Survey Manager is responsible for the effective operation of the Surveying and
Mapping Division. The Land Management Director serves as the County Surveyor:
A. Geographic Information Systems includes providing GPS surveying for the
geodetic control network for the base map layer along with tying into the control network
the location of subdivision, section, and parcel corner locations.
B. Engineering Division includes boundary, topographical, right-of-way, and as-built
surveys.
C. Real Estate Division includes boundaries, easement descriptions, and
consultation on real estate issues as they relate to surveying.
D. Road and Bridge Department includes construction stake-out for new
construction and staking of right-of-ways and easements for maintenance activities, it
also includes topographic surveys for drainage improvements.
E. Recreation Department includes boundary, topographical surveys and
construction stake-out.
F. Utility Department includes boundaries for lift station sites, easement
descriptions, and topographical surveys.
G. Solid Waste Department includes easement descriptions, monitoring well
locations, limited topos and right of way staking for illegal dumping.
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H. Construction Services includes as-built surveys, topographical surveys, staking
of right-of-way for construction activities, and consulting on issues that relate to
surveying.
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I. Codes Compliance includes staking right of way for codes compliance cases.
J. Sheriff's Office includes Crime Scene Mapping, GPS for tower sites for
communication purposes, as-built survey of Sheriff's complex for facilities maintenance
purposes and calibrated baselines for the laser speed detectors.
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K. County Attorney's Office and State Attorney's Office include consulting for issues y
that relate to surveying and expert testimony for court cases.
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IV. ADDITIONAL FUNCTIONS OF THE SURVEY AND MAPPING DIVISION
In addition to performing surveying tasks, Surveying and Mapping is responsible for
establishing and maintaining the repository for survey archives for St. Johns County.
Several requests are made each day for information such as benchmarks, right-of-way
plans and deeds, plats, and section, township, and range information.
Surveying and Mapping also maintains the County's Continuously Operating Reference
Network which is tied to GPS (Global Positioning System) Satellites. This system
allows for efficient surveying throughout the county without the need for manned
individual base stations.
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