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Item P1 �s P.1 r`, County of Monroe �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS County �a� Mayor Michelle Coldiron,District 2 �1 `ll Mayor Pro Tem David Rice,District 4 -re Florida.Keys �� Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting February 17, 2021 Agenda Item Number: P.1 Agenda Item Summary #7353 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443 n/a AGENDA ITEM WORDING: County Administrator's Report for February 2021. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Packet Pg. 2491 P1 Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Liz Yongue Completed 02/02/2021 3:40 PM Board of County Commissioners Pending 02/17/2021 9:00 AM Packet Pg. 2492 P.1.ai MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: February 2, 2021 SUBJECT: County Divisions' Monthly Activity Report for February 2021 MONTHLY ACTIVITY REPORT—FEBRUARY 2021 CD Airports: Key West International Airport January 8 Jet Blue Meeting - r- January 15 Meeting with TSA Federal Security Director in Ft. Lauderdale (FLL) January 18 Engineering Team -Projects Update Meeting c, January 20 Meeting w/ St Augustine Airport Director c January 21 Meeting w/Jacksonville Airport Director January 26-28 Airport Financial Team Meeting c January 27 Monthly Meeting w/ Corporate Airline Reps Florida Keys Marathon International Airport January 7 Discussion of Airport Development Plans January 19 Bid Opening for Terminal Roof Project January 21 Airport Emergency Plan Tabletop Review Packet Pg. 2493 P.1.ai Veterans Affairs: CLIENTS ASSISTED VA Phone Calls 694 Client Data 1,807 New Clients 55 Field Visits 0 Benefits Delivery at Discharge 3 Flag Presentation 3 Homeless Veterans Assisted 5 Community Involvement Rotary/Military Affairs Committee/Radio 167 Discharge Upgrade 1 Appellate Claims 15 cv CD TRANSPORTATION PROGRAM cv Transportation Calls 22 Veterans Transported 0(Transportation still suspended at this time due to COVID-19) *Due to COVID-19 and the Miami VAHS associated restrictions the VTP has been suspended since March 2020 0 r_ Financial Data c 0. Retroactive Payments $182,003.81 W Annual Payments $369,060.36 CJ The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. For any further information regarding this report, please contact Cathy Crane, Director of Veterans Affairs @ ext. 5156 0 Emmency Services: FIRE RESCUE • Participate in meetings and perform system testing in support of transition to and integration with new ERP software m • Participate in new EOC plan and design meetings • Provide Operations Section and EOC Finance Section support to Emergency Management for COVID-19 C • Continue to monitor ongoing construction of Cudjoe Fire Station FIRE EMS/TRAUMA STAR • Trauma Star flew a total of 56 flights: 13 Trauma, 0 Stroke, 6 Cardiac, and 37 Inter-facility • Department of Health led a"Train the Trainer" COVID-19 Vaccination event at the Fire Academy of which all Fire/EMS agencies in the county attended which allowed all agencies to begin vaccinating in-house first responders and go on to support DOH in vaccination efforts for the future • MCFR PODS began to administer first-dose Moderna vaccinations for fire rescue personnel • EMT class began April 19th 2 Packet Pg. 2494 P.1.ai • Advanced Airway course hosted at Trauma Star North • Fetal heart monitor received from the vendor and field trials began FIRE ACADEMY/TRAINING • Target Solutions —continuing education and SOP training, online; also worked on updating assignments for continuous monthly training and ISO reporting • Scheduled multicompany training and posted to operations calendar • Hosted Facility Training, including live fire training with Islamorada Fire Department at the Fire Academy • Minimum Standards class, 27 students, 100%pass rate for state test practical portion • Facility training resumed, including live fire training for in-service crews • Visiting step-up officer plan with operations BCs, to be implemented during next month N • Coordinating all SCBA cylinder hydro's, required every 5 years KWIA 2 • Continue role as Monroe County EOC Operations Section Chief,participated in multiple 0) COVID-19 planning meetings, training sessions, and teleconferences r_ • Continued ARFF orientation and familiarization to 3 new ARFF firefighters with MCFR • Completed annual FAA (virtual) Safety Inspection; no discrepancies • Conducted quarterly/periodic airfield inspection; which includes ARFF response drills, suppression product maintenance, foam testing and airport fueling inspections W • Coordinated 3 MCFR ARFF firefighters to attend FAA required annual ARFF Refresher and 0 Live Fire Burn at the Fire Academy of the South in Jacksonville, FL • Attended annual KWIA Authorized Signatory training (SIDA Badge supervisory training) • Participated with the KWIA Wildlife Hazard Management Annual Review • Began work as a member of the selection committee for the airport's new concourse design 0 and construction RFP/bid process FIRE MARSHAL ■ Completed 37 Plan Reviews for New Construction or Renovation Permits ■ Completed 44 Life and Fire Safety Inspections for New Construction or Renovation Permits ■ Attended 1 Development Review Committee Meeting ■ Completed 1 Conditional Use Applications/Review for Development Review Committee ■ Attended 6 Pre-Construction/Construction Meetings ■ Completed 27 Annual Fire and Life Safety Inspections ■ Conducted 38 Vacation Rental Annual Inspections ■ Investigated 1 Fire Safety Code Complaint ■ Conducted 2 Fire Investigations following Fire incidents ■ Completed 1 ISO Property Insurance Information Letter ■ Provided 9 Fire RMS Incident reports requests ■ Participated in 13 COVID-19 Command Staff meetings ■ Continue Daily COVID-19 Reviews and Awareness Updates 3 Packet Pg. 2495 P.1.ai Extension Services: Number of services provided: 42 phone calls, 129 emails, 18 one on one consults, 0 visits to clients, 40 learning events with 517 participants, 10 media submissions, and 129 publications distributed. Total Budget for FY 20/21: $228,108.00; Year to Date Expenditures and Encumbrances: $137,428.31; Remaining Balance: $90,679.69; Percentage of budget spent and/or encumbered year-to-date: 60.2% The County Extension Director/Family & Community Development Agent accomplished the following activities: • Alicia worked with stafffrom two Southeast Florida municipalities to plan the Climate Smart Floridan's training and certification for the residents in February and March. • Alicia completed the development of Climate Change Leadership teaching module for the national Sustainable Living Leadership Education series. This module will be part of a national Extension effort to bring national standards to sustainability education. • Alicia co-authored a research report for the Journal of Community Engagement and Scholarship Extension Special Issue,Florida Cooperative Extension Builds Community Capacity for Governance. • Alicia worked with the Southeast Florida Climate Compact to finalize the C-CAT, U_ Compact Climate Assessment Tool that will allow regional municipal partners to 0 measure progress in 10 priority areas of mitigation and adaptation. The Environmental Horticulture Agent accomplished the following activities: W • Michelle offered 5 free, virtual educational programs in January that were attended by 124 residents of Monroe County. Topics encompassed invasive species management, growing citrus,pest management, and sustainable landscaping practices including fertilizer and pesticide use reduction or water quality protection. • The Environmental Horticulture program is now back to in-person plant clinics at three locations throughout the Keys: Key Largo, Islamorada and Marathon. We will continue to provide virtual plant clinics via zoom. This month, we had 48 residents participate in our virtual plant clinics and 17 residents attend our in-person plant clinics which follow all CDC safety guidelines for COVID. • Master Gardener volunteers are finding creative and useful ways to continue to assist the Environmental Horticulture Agent during COVID. This past month, 35 volunteers (over half of our active volunteers) contributed over 300 hours, helping prepare fact sheets, observation forms, answering residential gardening questions, giving virtual presentations, assisting in demonstrations gardens, and monitoring precipitation data that benefits local scientists, organizations, and gardeners. This is a major increase in volunteer activity since the start of COVID. The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Shelly is the South Atlantic representative for the National Sea Grant Office Fisheries Extension Network and participated in the quarterly call to report on Florida Sea Grant fisheries initiatives and to build network capacity within the 34 university-based Sea Grant programs. Sharing Florida Friendly Fishing guides and barotrauma outreach materials has resulted in other Sea Grant programs creating similar programs that 4 Packet Pg. 2496 P.1.ai originated within Florida Sea Grant. (you can embed this link for FFFG, https://www.flseagrant.org/florida-friendly-fishing-guide-certification/) • Shelly was invited to judge the annual science fair at Ocean Studies Charter School. • Shelly worked with the Florida Keys National Marine Sanctuary Water Quality Protection Program Management Committee to finalize the agenda for the February 10 Steering Committee meeting and provide recommendations to amend the by-laws. En2ineerin2/Proiect Management/Public Works: ENGINEERING SERVICES /ROADS Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge (Card Sound) Replacement Grant Award: • FDOT advised staff that funding in the amount of$7,562,412 is being programmed in FDOT's Work Program to fund the Project Development and Environment(PD&E), .� Engineering Design and Permitting and Construction Phases for replacement of two bridges on Card Sound Road. The PD&E phase will begin in FDOT FY2022; design and construction will follow. • Staff requested FDOT inspection consultant evaluate whether updated load rating analysis should be performed. Consultant determined new load rating was not needed at U_ r_ current time. e Bimini Drive (Duck Key) Bridge Replacement: • Contract with American Empire Builders (AEB)was executed on 12/9/20. t� • Change Order 41 for temporary bridge strengthening is to be ratified at the February BOCC meeting. • The revised temporary bridge strengthening design from contractor was approved by the County's Engineer of Record(EOR) and distributed on 1/27/21. • The contractor began testing procedures for bridge strengthening operations on 1/28/21. • Temporary utility relocation coordination is ongoing. • DOT recently performed a revised load rating on the Bimini Drive bridge. Staff posted the reduced load rating of 10 tons. t� Harbour Drive(Duck Key) Bridge Replacement: E • FDOT performed a new Load Rating Analysis and on November 16th the bridge load rating was reduced and posted for 4 tons. • Temporary bridge strengthening is being evaluated; staff met with contractor on 1/29/2021 to discuss alternatives prior to contractor submitting a proposal for the work. • Utility relocation coordination is ongoing; FKAA is preparing design and permits for pipes to be installed sub aqueous. • Engineering design and permitting is ongoing and design is at 90% submittal phase. Seaview Drive (Duck Key) Bridge Replacement: • FDOT performed a new Load Rating Analysis and on November 16th the bridge load rating was reduced and posted for 4 tons. • Temporary bridge strengthening is being evaluated; staff met with contractor on 1/29/2021 to discuss alternatives prior to contractor submitting a proposal for the work. 5 Packet Pg. 2497 P.1.ai • Utility relocation coordination is ongoing; FKAA is preparing design and permits for pipes to be installed sub aqueous. • Engineering design and permitting is ongoing. Cudjoe Gardens Drainage Rehabilitation Project: • Award and contract to low bidder on BOCC agenda for February 17, 2021. 1st Street and Bertha Street—Key West Drainage Improvement Project: • 1st Amendment to ILA (City of Key West- Dennis Street Pump Station sharing agreement)planned to be on February 17 BOCC agenda-to add Venetia Street drainage scope (deleted from County bid due to City contractor able to assume work on City owned Street) and Keys Energy scope for electrical connection to Dennis Street pump station. • Pre-construction ZOOM meeting scheduled for February 18, 2021. Sands-Big Pine Key and Twin Lakes-Key Largo Roadway Pilot Project: • Sands and Twin Lakes - Staff determining design revision criteria due to revised and more current SLR projections to be included in Amendment 4 to design contract U_ anticipated to be on February agenda. 0 • Grants applied for: DEO-CDBG-DR - Sands — DEO notice of grant award for Sands project received on January 22, 2021. DEO-CDBG-MIT- grant applications for Sands and Twin Lakes submitted on September 11, 2020- status pending as of January 25, 2021. 0 FDEM-FEMA-BRIC (Building Resilient Infrastructure and Communities) - grant applications for Sands and Twin Lakes -as of January 13, 2021 — FDEM moved application forward to FEMA Region IV for review. FDEM-FEMA-HMGP-IRMA - Sands and Twin Lakes — January 26, 2021 — additional c information sent to FDEM regarding BCA (Benefit Cost Analysis) for FEMA Region IV review. Project is currently considered a back up per FDEM. • Twin Lakes -FKEC provided design guidelines for 3 phase power — Staff will bring FKEC utility agreement back to BOCC in future - estimated cost for new riser pole at Lake Street and US1, underground cables, terminations and transformer equipment at E Adams Drive and Crane Street. Big Coppitt Johnsonville Subdivision Drainage Improvement Project • Staff prepared and submitted an application to the CDBG-MIT grant program in September, 2020; • On December 3, 2020 staff was notified that the application was being advanced to the next stage of DEO's review process; • Staff presented the project to DEO staff in a virtual Pre-site visit meeting on December 17, 2020. Hurricane Irma Repairs to Duck Key Drive Paved Path Street Lights Federal Highway Administration (FWHA): • Staff has provided all requested documentation to FDOT LAP office and received final reimbursement for the project on 1/29/2021. Project will be closed out. 6 Packet Pg. 2498 P.1.ai Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: • FDOT ERC review complete. • SFWMD permit received. • Staff requested status of FDOT construction funding/LAP agreement on December 14, 2020. Pending as of January 22, 2021. • Staff requested FDOT LAP design agreement extension to June 30, 2021. • Waiting for USACE permit- Consultant has followed up several times with no status provided by USACE. • Consultant coordination with FDOT Resurfacing project FM 443898 on US in design and to be in construction in 2021. GIS Based Roadway Asset Management and Work Order System: • Engineering/Project Management staff is evaluating various products to determine which will suit needs of two departments. Roadway Vulnerability Study and Capital Plan: 2 • Engineering staff is coordinating with Sustainability Dept. on project. 0) • Staff received direction to proceed with technical assessment as planned and also to move r_ forward with preparing funding alternatives. • Progress meeting with consultant team held on 1/22/2021 to evaluate alternatives for conceptual design portion of project Sugarloaf Boulevard Bridge Replacement Project: c • Engineering design is at 100%. Draft plans received on August 27tn • Utilities coordination is ongoing. Consultant requires action from FKAA. • Awaiting permit from US Army Corps of Engineers; staff received update in December that the permit was being routed for approval. Anticipate receipt in January, 2021 0 • Staff is preparing documentation for construction bidding. Key Largo III (Burton Drive/Harris Ocean subdivision) Roadway and Drainage Improvement Project: • Project is on hold pending drainage evaluation and direction from OMB on funding. E Koehn Subdivision-Big Pine Key Roadway and Drainage Project: • FDOT notified County on January 26, 2021, that the SCOP agreement funding schedule needs to be revised due to FDOT reallocation of some portion of funding in 2021 being moved to 2022. Staff working on revised agreement and resolution to bring to BOCC for approval on March 2021 agenda. • Construction bids advertisement pending FDOT notice to proceed with construction and FDOT execution of SCOP grant agreement. Anticipate construction bidding in early Summer 2021. • Staff has received 100%plans and has drafted construction bid document and CEI task order. 7 Packet Pg. 2499 P.1.ai Boca Chica Road Hurricane Irma Repairs Project: • Engineering design and permitting is ongoing. • US Navy coordination is ongoing. • Environmental assessment is ongoing. County Roads Asphalt Preservation Program • Staff is implementing a second phase of pavement preservation program to extend life of newly paved roads early in pavement lifecycle. Pavement should be treated within first six years to be effective. Goal will be to complete backlog and in future years treat newly resurfaced roads within first three years. • Contract to treat lower keys roads paved in 2015/2017 (Big Pine Key paved as part of Cudjoe Regional WW project) and 2016/2017 Key Largo road projects with Reclamite pavement rejuvenator to extend pavement life approved on October agenda. • Key Largo portion of project completed December 2020, and Big Pine portion is N scheduled to be completed February 2021. Duval,Whitehead, and Front Street Roadway Improvement ILA with the City of Key West: "' • Curb ramp, asphalt paving, and striping are 100% complete on the county's portion of 0 Duval Street. • Design process is ongoing for the second portion of project, including Whitehead Street. �t • 90%plans were received January 2021 and are being reviewed on the county's portion of �? Whitehead Street. 0 Roadway Repairs (FEMA) Upper Keys Project: • Work is complete on Marina Ave in Key Largo. • Construction activities on Seaview Lane on Duck Key are on hold until temporary bridge 0 installation is completed on Bimini Drive Bridge. • Staff and consultant filing an extension request with FEMA due to delay on Duck Key. Hurricane Irma No Name Key Bridge Repairs: • Design and permitting is ongoing. E • Staff received SFWMD permit on November 30tn • US Army Corps Permit was received on 1/10/2021 Hurricane Irma SR 4 (Little Torch) Roadway Repairs: • Engineering staff is coordinating with the Public Works/Roads Department to perform roadway shoulder and embankment repairs. PROJECT MANAGEMENT Major Hurricane Repairs: Following is a partial list of the individual locations damaged by Hurricane Irma. Big Pine Key Community Park: Park Repairs • Construction started 1/12/2021. 8 Packet Pg. 2500 P.1.ai SheriResidence • 50% design documents currently in FEMA approval process. Blue Heron Park Community Center: • Cleanup of loose interior items from Irma completed. Demo started 1/18/2021. Gato Building Repairs & Roof: • NearShore contracting bid came in at a reasonable price to replace the missing fixture on Gato Porch. Was given the green light to proceed and pending acquisition of the fixture. • Roof 100% completed; Triple M has been issued final documents for final pay app. Roof completed on schedule. Pending response. N Harry Harris Park: Wilkinson Point& Beach Jetty: • CPH preparing Army Corps of Engineers (ACOE)permitting for approval of in water 2 work. U- Ballfield Sod Replacement - • 30 day grow in period began 1/22/2020. Substantial Completion expected 2/22/2021 Key Largo Park: • Exercise equipment and fiberglass panels have arrived on site and are being installed. • Lighting plans finally approved by engineer and light poles, lighting on order. 0 Key Largo Library: • The General Contractor, Aktiv out of Miami, has been asked to provide updated insurance documentation showing insurance in applicable for Monroe 0 County and awaiting on Insurance updates to proceed with Notice to proceed. • Color selection for the carpet has been agreed upon by Kimberly Matthews. t� Marathon Annex 63rd Street: • Plans have been submitted for permitting and are being reviewed by the city of E Marathon. Marathon Former Tax Collector's Office: • The new scope has been written and a new RFP will be published based on available opening dates. Veteran's Memorial Park: • Design and Permitting Task Order for ADA Pavilion & Tiki Huts are 75% complete. • Restroom RFP being advertised, bid opening on 2/16/2021. Watson Field Park: • Construction started 1/12/2021. 9 Packet Pg. 2501 P.1.ai West Martello: Citadel& Archway repairs • Bids for repair work opening January 28, 2021 • Contract Award& NTP for construction anticipated in March 2021 Seawall • Repair plans completed • Preparing permit application to the Key West building department for seawall repairs. • RFP being developed—advertisement in Q1 2021. Capital/Grant Funded Proiects Big Pine Lower Keys Scenic Viewing Area/Swimming Hole—FDOT, CAP, TDC: • Both associated Building Permits are ready for issuance;pending payment and pickup by Contractor. • FDOT reviewing final plans; waiting on their approval to proceed. • The revisions required to the plans to satisfy building permit review comments have altered the structural elements of the dock and bathroom thus increasing project costs. Value engineering options being discussed to help reduce some of the added costs. 2 Cudjoe Fire Station - CAP: • Contractor is making good progress completing outstanding items • Substantial completion projected for end of February �t East Martello Drainage & Parking Phase II - TDC: • Construction in progress. Landscape demo complete as of 1/27/21. 0 East Martello Drainage & Parking Phase III -TDC: • Courtyard survey sent to Civil Engineer. Design in progress. 0 Emergency Operations and Public Safety Center —FDEM, HMGP, FDOT: • Demolition of the LSA building completed -permit closed. • Schematic design reviewed and revised for input into Design Development phase which will include construction documents. • Delivery of EOC now scheduled for June 2023. E Higgs Beach Bathrooms -TDC: • Architect designing selected floorplan and elevations. Higgs Beach Sand Re-nourishment-TDC: • Final NTP pending signoff from ACOE. • Notice to proceed on construction is delayed due to ACOE final approval. Issue has been escalated to senior management. HMGP Generators —HMGP: • The County anticipated receiving an award and agreement for the design phase of the project within the month. Working with FDEM on delay. 10 Packet Pg. 2502 P.1.ai HMGP Wind Retrofit—HMGP: • State has listed the project as a backup project awaiting potential funding. • Waiting on funding notification. Jackson Square Chiller Building - CAP: • Working on final revisions to lease contract with FKAA. Jackson Square Communications Tower Move - CAP: • MCSO working with the City of Key West to identify alternate location. Key West Senior Nutrition Center Demo - CAP: • RFQ will be published in March 2021 to coincide with design funding becoming available in fiscal year 2022. N Historic Jail Museum - TDC: • Second phase, to do selective demolition and environmental abatement is nearing completion. 2 • The third phase RFP is to publish at the end of January. U- r- 0 Marathon Library- CAP: • Interior drywall complete. • Roof nearly complete, only a few gutters remaining. c, • Interior ceiling lighting in main library areas installed and powered. `- • First coat of interior paint completed. 0 • Bathroom the installation nearly complete. • Elevator installation ongoing. • Paving and Landscaping expected to begin in February. • Total construction approximately 89% complete. Substantial completion scheduled for 0 March 2021 and final completion/handoff to the Library Department for move in and installation of library technology in April of 2 02 1. c, MCSO Admin Envelope Waterproofing—CAP • Completed. MCSO Stock Island Jail Generator Replacement and Electrical Upgrades —CAP • The projected completion is June 1, 2021 • Final construction design has been released for approval. Reviews are in process. Pigeon Key Honeymoon Cottage & Commissary Rebuilds —TDC, DHR: • Bid opening date occurred 1/27/2021; several proposals received and are under review. • Construction anticipated to begin in March 2021. Pigeon Key Sprinkler System - TDC: • A reduced scope contract was issued for sprinkler installation of 8 out of 10 buildings, a temporary water holding tank, and domestic pressure pump to allow sprinkler system to function until funding became available to complete original scope to allow for ll Packet Pg. 2503 P.1.ai a fully functioning system per fire code with permanent larger water tank and diesel fire pump. • Contractor completed the reduced scope sprinkler installation. • Final Fire Inspection for sprinklers have passed. • Pending TDC funding decision to continue next phase of original project scope to install a monitored fire alarm system to alert 911 in the event of a fire. Plantation Key Government Center Program - CAP: • Targeted early completion date for the Detention side is March 2021. • Targeted early completion date for the Courthouse side is scheduled for June 2021. • The entire project including demolition of the old detention facility is expected to be completed by September 30, 2021 • The existing courtroom B has been demolished • MCSO transition team is coordinating with construction team for a scheduled detention side hand off in March 2021. Public Defender Offices 316 Simonton Key West- CAP: 2 • Schematic drawings for the landscaping and parking lot design were presented to the City U_ of Key West Officials and with HARC; HARC had several issues with design infringing _ on the sidewalk. Bender has addressed their concerns and design was approved. • Meeting with the City of Key West planning department scheduled for Friday, January 29,11 2021. c, Rockland Key—Public Works Facility 0 • Selected firm's contract on February BOCC agenda. Rowell's Waterfront Park—TDC, FDOT, CAP: • Design contract for Phase 1 in close-out process;pending payment of final invoice. c • FDOT has not objected to Project Management's request to proceed without CEI. • Request for Proposals being drafted for advertisement. West Martello HVAC - TDC: • Permit application to the City of Key West submitted in November. E • RFP being developed. FACILITIES —UPPER KEYS Murray Nelson Government Center: • Provided Assistance for zero events in the Auditorium due to COVID-19 virus • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Trim Palm trees with bucket truck • Remove old florescent lights and install new LED in Commissioner and State Rep office • Fix fascia west side building laying roof cement due to leak room 225 • Measured room 235 state rep Mooney for Alice Steryou • Remove 4 chairs from 2nd floor office area • Dispose of bad light fixtures to Layton Transfer Station 12 Packet Pg. 2504 P.1.ai • Contractor access to AHU 4 2 for possible maintenance/repairs • Assembled furniture for Brian desk in cubicle • Fixed sensor on 3rd toilet upstairs 2nd floor womens bathroom • Move vehicles for contractor to fix pavers in the back lot • Drive Kevin Wilson car to garage for service • Suzi Rubio car needs jump to move for contractor for paver repair • Removed standing water from auxiliary drain pan for AHU 42 • Deliver boxes to Marathon from Building Department and return boxes Murray Nelson • Replaced damaged electrical box and cover at cooling tower chemical pump • Pick up food in Doral, Florida and deliver to Key Largo School • Installed keyboard tray for room 226 • Removed existing receptacle and installed new wall mounted usb receptacle in room 202 • Unload Led TV for Commissioner Mike Forster office • Moved items room 219 to Rhonda Haag conference room for transfer employee of Engineering • Contractor working on maintenance of a/c unit 2 • Removed / reset alarms on chiller controls, Contractor to order communication card / U- board r- 0 • Removed tv monitor and bracket, patched painted walls installed tv correct space room 234 • Provided Assistance for one event-the BOCC meeting due to COVID-19 virus • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Prepare office for new Commissioner Mike Forester—clean carpet patch holes and paint • Install new outlets in Commissioner Forester and State Rep Mooney office • Installed electrical power sources in cubicles on the 2nd floor • Preparing office room 225 for Roman Gastesi —new carpet,patch holes and paint 0 • Move unwanted furniture from room 225 to Lysoloma Storage • Located air handler units with multiple areas of deterioration/leaks —contractor to inspect • Reset variable motor drive on air handler 43 • Fixed mens toilet on lst floor clean and sanitize • Unclogged lst floor bathrooms with snake to open drain lines clean and sanitize • Pressure wash building and sidewalk entrance • Removed existing sensor and installed new wall mounted occupancy sensor and plate • Installed wall document for Michele Robinson on lst floor • Clean gutters north side of building using bucket truck borrowed from Marathon • Trim palms using bucket truck in the Murray Nelson grounds borrowed from Marathon Tiny House 41 Judy Street: • Install protective covers on Hurricane shutters bolts on every window and door • Continue cleaning yard and watering the sod • Received forklift to help unload and install more SOD • Open House -Public works set up and take down tents, tables and chairs Key Largo Social Service: (New location—Tradewinds Plaza Shopping Center) 13 Packet Pg. 2505 P.1.ai • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Unload pallets of food off truck and place inside on table weekly operation • Install 6 wall shelves in the kitchen area • Pick up small furniture and freezer and deliver to the dump • Pick up cabinet from Key Largo Library and deliver to Social Service • Unload office furniture brought by Marathon. Took out old and set up new • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Fixed back door deadbolt lock • Replaced back up batteries in thermostat for north side office Islamorada Library: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Removed and store hurricane shutters /panels N • Installed new hose reel on south side of building N • Fixed hinges on book drop box • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Pick up election box printers and book shelf tables U_ 0 Plantation Key Courthouse: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Disinfect Court Room A for COVID-19 contact t� • Disinfect State Attorney office for COVID-19 contact • Installed new pvc trap at condensate drain pipe 1st floor • Fixed p trap in mens court room A jury bathroom • Removed artwork from Court House and secured at Magnolia Public Works Office • Opened stuck conference door next to Judge Hamilton office to move items • Removed hurricane shutters across from Judge Garcia chambers • Relocated server rack to Court Room A for temporary storage • Removed shutters that Contractor put up to prevent window breakage demo court room B • Repaired broken desk top with adhesive to cove base • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 E • Replaced non-operable light bulbs with new 98" florescent bulbs • Adjusted secured entrance door push bar C • Installed shield protection for the judge's area for court Ellis Building: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Disinfect Drug Court 2nd floor for COVID-19 contact • Removed non-operable wall mounted a/c and installed new 5000 wall mounted unit • Fixed missing letters on outside wall of west side 2nd floor building • Disposed of refrigerator in drug court • Moved podium from Ellis to back room in Court Room A • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Replaced non-operable door closure with new door mounted closure and adjusted 14 Packet Pg. 2506 P.1.ai • Cleared debris from condensate drain piping and cleared p trap for a/c in tax collector • Installed new sloan a-38 closet for the flushing mechanism for womens toilet 2nd floor Key Largo Library: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Unclogged toilet in staff room —cleaned and sanitized • Remove stage props from storage area and assemble stage • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Secured electrical box to wall/post—repaired damaged dry wall area • Moving shelves and disposing of shelving Public Works —Magnolia Office: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Reset circuit board for the ice machine • Assemble picnic table and move to Old Settler Park • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 2 • Removed fuse holder and installed new control panel mounted fuse holder for ice U_ machine • Removed non-operable float switch and connecting boot to install new for ice machine PK Roth Building Sheriff: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Replaced non operable AAA batteries in thermostat 0 • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 Key Largo Park -Duplex: • Ordered and installed new refrigerator for duplex 41 took old one to dump c Tavernier Fire Station #22: c, • Replaced shower head with new Communication Tower mm 106: • Installed vapor light fixture with Led bulbs • Installed new electrical wiring • Installed new ceiling braces • Installed new insulation • Put up laminate roof trim PK Roth -Health: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Removed non operable motor and installed new blower for A/C unit • Reattached cabinet door hinges for room 145 • Removed and installed new duplex receptacle and new cover plates • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Installed ceiling access door 15 Packet Pg. 2507 P.1.ai • Installed new ceiling mounted 11 Ocfm exhaust fan in room 22 • Installed new 4" exhaust piping, new ceiling tiles and new the grid supports room 22 PK Garage: • Installed new toilet seats • Secured new wood for ADA ramp • Build locker for uniform clothes PARKS & BEACHES: Friendship Park: • Disinfect playgrounds, tables,pavilions and benches with Botanical Disinfectant Solution twice a week due to COVID-19 • Disinfect bathrooms daily with bleach due to COVID-19 • Disinfect playgrounds, tables,pavilions and benches with Botanical Disinfectant Solution twice a week due to COVID-19 2 • Disinfect bathrooms daily with bleach due to COVID-19 • Reset timer controllers exterior light operation r- • Fixed water leak at toilet in womens bathroom Harry Harris Park: • Disinfect bathrooms daily with bleach due to COVID-19 W • Disinfect playgrounds, tables,pavilions and benches twice week with Botanical 0 Disinfectant solution due to COVID-19 • Disinfect gym workout area in the park with bleach due to COVID-19 • Contractor fixed door on toll booth • Disassembled drain in mens bathroom baseball field no leaks in the faucet • Meeting to discuss sprinkler system/irrigation at the park • Unload truck with barricades and bring truck back to Murray Nelson • Installed new receptacle box, gfi, and 25 amp breaker at concession stand a/c • IRMA- dig hole/trench for cable boxes that connect scoreboards E • IRMA —Still working on connecting electrical running new wire for scoreboards • Replaced non operable batteries for water control sensor in mens for faucet low pressure • Disinfect bathrooms daily with bleach due to COVID-19 • Disinfect playgrounds, tables,pavilions and benches twice week with Botanical Disinfectant solution due to COVID-19 • Disinfect gym workout area in the park with bleach due to COVID-19 • Install new glass at baseball field Peace Park: • Disinfect pavilions, tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 16 Packet Pg. 2508 P.1.ai • Disinfect pavilions, tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 Sunset Park: • Disinfect tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 • Disinfect tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 Rowell Waterfront Park: • Disinfect tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 • Disinfect tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 • Filled hole with asphalt in the middle of the park 2 Old Settler Park: - • Disinfect playgrounds, tables, pavilions and benches twice weekly with Botanical 0 Disinfectant Solution due to COVID-19 • Disinfect playgrounds, tables, pavilions and benches twice weekly with Botanical Disinfectant Solution due to COVID-19 t� • Fixed leak at dog spigot 0 Key Largo Park: • Disinfect bathrooms daily with bleach due to COVID-19 — • Disinfect playgrounds, tables, pavilions and benches twice weekly with Botanical Disinfectant Solution due to COVID-19 • Disinfect gym workout area in the park using Botanical Disinfectant Solution • Pressure wash picnic tables and floors around pavilions and concession stand rest rooms • Meeting to discuss new sod and irrigation at the park • Installed new toilet lid in mens bathroom E • Removed power cord and install new outlet at pavilion area by tennis courts • Disinfect bathrooms daily with bleach due to COVID-19 • Disinfect playgrounds, tables, pavilions and benches twice weekly with Botanical Disinfectant Solution due to COVID-19 • Disinfect gym workout area in the park using Botanical Disinfectant Solution • Set rat traps in concession stand office of YMCA • Fixed ice machine at crew office • Unclogged womens toilet clean and sanitize • Worked on fixing sprinkler heads at baseball field while contractor working on new SOD • Removed toilets, repair leak in womens bathroom at YMCA install toilet clean and sanitize • Unclogged mens toilet clean and sanitize 17 Packet Pg. 2509 P.1.ai FACILITIES —MIDDLE KEYS Marathon Annex 63" St.: • Multiple Daily sanitizing of office due to Covid-19 • Monthly AC PM • Relocated furniture from Social Services to Key Largo • Relocated Printer to Public Works Marathon Health Department: • Multiple daily sanitizing of office due to COVID-19 • Monthly AC PM • E-waste pickup and disposal at transfer station Marathon Courthouse: cv • Monthly AC PM N • Repair light behind Judge's bench • Repaired Urinal 2 Marathon Government Center: r- 0 • Monthly AC PM • Multiple daily Sanitizing of office due to COVID-19 • Sink Repair et • Toilet repair two separate incidents c, • Escort for Master mechanical on numerous occasions c • Toilet paper dispenser repair • Master Mechanical installed Mini Split A/C • Rooftop Exhaust Fan Replacement 0 Marathon Library: • Multiple daily sanitizing of office due to COVID-19 • Walk through with electrical and general contractor Medical Examiner • Monthly PM AC filters • Escort Siemens for PM Marathon Tax Collector: • Multiple daily sanitizing of office due to COVID-19 • Monthly PM AC filters • Cleaned sidewalks in front of front door Marathon Clerk of Court: • Monthly PM AC Filters • Address Punch lock • Pest control/seal points of entry • Affix missing letter on front of building 18 Packet Pg. 2510 P.1.ai State Attorney: • Monthly A/C maintenance • Multiple daily sanitizing of office • Install new parking lot paint for unoccupied side of building Long Key Tower: • Monthly A/C maintenance Public Defender: • Monthly A/C maintenance • Multiple daily sanitizing of office due to COVID-19 • Completed installation of two back to back outlets • Hung pictures, dry erase and memo boards N • Light bulb maintenance • Spray foamed around opening of doors 2 Public Works Facilities Maintenance: • Monthly compressor Maintenance carpenter shop r- • Monthly PM A/C • Multiple daily sanitizing of office due to COVID-19 • Vehicles cleaned and maintained �t • Replace AC grille t� • Burnt lightbulbs taken to transfer station 0 c Public Works —Engineering: • Daily sanitizing and cleaning due to COVID-19 • Provide assistance to engineering department for 10 year capital management 0 • Mitigate further damage from roof leak • Repair drywall • Have duplicate keys made Public Works —Fleet: • Daily sanitizing and cleaning due to COVID-19 • Lock replacement < Public Works —911 Communications: • Daily sanitizing and cleaning due to COVID-19 • Monthly AC PM • Addressed trash left behind by MGS Marathon Senior Center/AARP: • Monthly PM A/C filters • Replenished supplies 19 Packet Pg. 2511 P.1.ai Conch Key Fire Station: • Monthly AC PM • Meet with vendor for proposal for new LED outside lights Layton Fire Station: • Monthly AC PM • Assessed damaged flag pole and ordered replacement parts FACILITIES —LOWER KEYS Bayshore Manor: • Keys Roofing-completed roofing repairs to flat deck • Assemble dressers • Room 205 bring long tv cable and tack to baseboard • Room 105 repaired emergency pull chord and cover N • Room 105 prime/painted room including closets • Repaired hole in screen on women's side of porch 2 • Room 204 hung blinds • Room 108 hung blinds • Assembled 3 dressers • CZ Craft-installed new white gate • Dispose of bed frame, mattress, and box spring t� • Repair paper towel and toilet paper dispenser in Women's bathroom 0 Bernstein Park: • Gary's Plumbing-Replaced 6 electronic laboratory faucets • Blue Island-piped valve to increase flow for irrigation system Big Coppitt &Wilhelmina Parks: • Replaced and repaired 3 special latches for gate t� Big Pine-Deputy's Residence: • Boarded windows and doors due to vandalism E DJJ: • Guardian Ad Litem Dept. 2nd floor-shred 40 boxes East Martello: • Moved bricks from East Martello to Rockland Key Gato Building: • Monroe Glass replaced door hinges of South entrance door Harvey Government Center: • Tax Collector Office-replace motion sensor light switch and replace with standard light switch 20 Packet Pg. 2512 P.1.ai Higgs Beach: • Installed soap dispensers in women's bathroom • Replaced and repaired latches for gate at Astro City and small Dog Park • Key West Tennis-fence repair and windshield at Higgs Beach Tennis courts Jackson Square: • Historic Courthouse-installed pictures in Commissioner Cate's office • Historic Courthouse-replaced damaged ceiling tiles Commissioner Cates Office • Historic Courthouse-Finance install door kicker • Historic Courthouse-Air Mechanical wrapped chillers • Historic Courthouse-Property Appraisers 4th floor-shredded 7 boxes • Historic Courthouse-removed and disposed of file cabinets • Historic Courthouse-Traffic-secured side door N • Historic Courthouse-assembled 3 carts in Pam Hancock's office N • Historic Courthouse-women's bathroom- 1st floor replaced 1st stall toilet dispenser 2 • Lester Bldg.-Civil Records cleaned and disinfected all supply vents • Lester Bldg.-re-install elevator blocking panel U_ • Lester Bldg.-move file cabinet out of common area 1st floor 0 • Lester Bldg.-replace light bulbs at Public Records Department, Civil Division, 3rd Floor of the Lester Building �t • Lester Bldg.-office furnishing moved from my office at the Historic Courthouse to the Lester Building Civil/Recording Division, 1st floor • Freeman Justice Center-2"d floor shredded boxes • Freeman Justice Center-3rd Floor- Judge Mark Jones' Office/hung framed certificates on _ wall • Freeman Justice Center-Drug Court-Sturtz rekeyed lock and made duplicate keys c Lower flags at half-staff in respect of Capitol Police and Law Enforcement Lower flags at half-staff honoring International Holocaust Remembrance Day Key West Airport: • Mount camera to light pole Key West Library: • Dry-vac carpet in the Children's section due to AC leak • Picked up and recycled old library books • Sturtz- Tech Services door rekeyed and new keys (10) issued Professional Building: • County Attorney-repaired running toilet and light bulb • Cleaned ac grills Rockland Key Roads and Bridges: • Adjusted toilet flusher, women's bathroom 21 Packet Pg. 2513 P.1.ai COVID-19 Related: • Installed plexiglass at the old Monroe Glass Building/Storage • Defrost and clean refrigerator in isolation room Hurricane Irma: • Continued prime,paint and ground and install picnic tables/benches damaged by Irma Fire Stations Station#18 —Layton: • CZ Craft- Fabricated aluminum rail (ADA)with brackets to attach to wood deck FACILITIES - CORRECTIONS Main Jail: • Installed a new power meter for Department of Juvenile Justice. • Removed sick bay environmental toilet. • Made repairs to kitchen tray washer. • Made repairs to kitchen pot washing sink. 2 • Added fill in the area of the recycle dumpster. U- • Maverick Elevator made adjustment to elevator 1 and 2's doors. 0 • Installed a new Sali Port over head door. • Installed new hot water balancing valves for units A-1 and B-1. • Maverick completed monthly elevator Preventive Maintenances. • Completed monthly Preventative Maintenance. 0 MCSO Plantation Key Jail: • Installed two new spotlights in the area of the Sali Port. • Made repairs to Inmate toilet. • Completed monthly Preventative Maintenance MCSO Hanger • Completed monthly Preventative Maintenance. a� MCSO Cudjoe Substation: • Completed monthly Preventative Maintenance MCSO Head Quarters: • Installed head pressure water valve. • Clear two sanitary drain for first floor. • Repaired CI J office Bio Reader. • Completed monthly Preventative Maintenance MCSO Plantation Key Substation.: • Completed monthly Preventative Maintenance 22 Packet Pg. 2514 P.1.ai MCSO Marathon Substation: • Completed monthly Preventative Maintenance ROADS & BRIDGES Upper Keys: • Mowing Operation—27.29 miles • Buzz Bar Operation - 10.92 miles • Sign Department- 72 new signs installed, 7 new posts installed, 7 underground locates performed. • Shoulder Work - 680 ft with 6 tons of crushed rock used and 1.57 tons of 457 rock used. • Pot Hole Repair- 9 streets with 650 lbs of clod patch used. • Weed Eat Operation - 11 miles all od C905 from MM 106 to Ocean Reef • TRASH Pick up - 194 bags approx. 3298 lbs. • Tree Removal - (1) large Buttonwood @ 3.23 tons • Trim ALL hedges on the SUP from MM 100 to MM 106 • Remove Tiger Dams from Twin Lakes and Stillwright point subdivisions. 0) U- • DUCK KEY bridge detail. Monitor bridges for overweight traffic 7 days a week 12 hours r- 0 a day. Lower Keys: • Brush cut/Chip Operations - 22 Miles • Mowing Operation - 125 Miles 0 • Weedeating Operation - 13 Miles • Sweeping Operation - 11 Miles • Recycled Mulch- 10 Loads Given away from trimming 0 • Signs - 85 Signs, 20 Posts, 22 Locates Special Projects —Support: • Assist PW's Parks and Beaches empty dumpers at: Higgs Beach and Key West Public Works Yard. E • Assist Fleet, made two large signs for their Fuel Tank Storage area. • Assist PW's Parks and Beaches, made and installed four signs "Soccer field Closed" for Bernstein Park. • Assist PW's Parks and Beaches, made and installed two signs "No Animals Allowed" for Bay Point Park. • Assist PW's Facilities refurbished around the dumpster at the Monroe County Jail. • Assist PW's Parks & Beaches sweeping Higgs Beach and Radio Tower Area FLEET MANAGEMENT GPS: • Add GPS Unit installations to the PMI—On Going • Lead Mechanics GPS vehicle monitor training—On Going. 23 Packet Pg. 2515 P.1.ai • Phase 2 GPS equipment installation-- On Going. • Providing new and/or re-programed GPS Prokees for various Departments —On Going Generators: • BPK Senior Citizen Center Building generator out of service, building not being used at this time. • Generator repairs being performed on old jail generator, awaiting parts to be shipped in. • Marathon Substation emergency generator repairs performed in house with great quality and timely results. • All Power annual generator inspections and load test, have commenced 1/27/2021. • All stationary generators inspected —Scheduled for a minimum of once a month. • Disposal of Communications Dept. generator and trailer at Marathon yard—to be removed. N • Two vacant Key West Mechanic/Generator Technician—Positions Interviews completed, and one applicant was selected. —In process • Labeling all generators with fuel capacities - On Going 2 • On job tech response training for high profile emergency power generators —regular training with the current staff r_ • Purchase 3 new standby generators for Solid Waste Landfills —Grant funding. • Purchase needed load bank for testing portable generators under load— Grant funding. • Re-establish stationary generator unit numbers. GPS and Faster; Gen-1, Gen-2, Gen-3, etc., -pending. • Replacement of KL Andros Road tower generator- Grant Funding 0 • Replacement of West Summerland tower generator- Grant Funding • Resetting generator exercise clocks to start and run weekly—Most are set for Wednesday, standardizing a day that best suits the use of the buildings. • Secure hourly rate repair agreements with generator and electrical contractors-pending • Seeking right sized back-up generator for Bernstein park-per the usage, a 100Kw has been determine for the need. Discussions remain. �t • Special Maintenance and corrosion control Emergency Communications tower generators —On Going CRC • Communicate with Assistant County Administrator regarding stationary generator GPS tracking, weekly exercise start-up and no-start conditions—On Going. • - Gato generator radiator replacement completed Sheriff Department: • Communicating with new Sheriff Dept. Fleet Manager regularly —On Going Communications • Disposal of Sheriff's surplus speedo calibration machine-pending • New Sheriff Dept. interlocal agreement-pending • Train and mentor the Sheriff's Fleet Manager as to the FASTER software with literature and video's —literature has been issued with On Going mentoring • Assist Project Management with the two MCSO Generators replacement on the Detention Center—PO issued for the replacement of two generators —On Going. • - Completed 24 Packet Pg. 2516 P.1.ai Vehicle Replacement: • Purchase new transport trailer with winch for Fleet garages-on hold. Surplus: • 2 surplus units paid for but not picked up-seeking direction from County Attorney Abandoned Vehicle notifications went out 1/26/2021 for 30 days. • Assisting Key West and Marathon Airports with surplus vehicle disposal—On Going • Assisting Social Service Department with surplus vehicle sales —On Going • Disposing of capital and non-capital obsolete and defective Fleet equipment and supplies- internal audit is in process to make determination. • Processing surplus units recently turned in for disposal —On Going. • Seeking salvage companies for disposal of scrap metal and non-sellable County units. — On Going N • Surplus buzz cutter to Marathon for Maintenance and availability as a spare unit-—As per the Roads & Bridges Director, surplus the unit—In Process 2 Fuel Management: r_ • Material received for Marathon fuel island column repairs. • Dion's fuel delivery at the Marathon fuel site resulted in contamination of unleaded with diesel. The issue was resolved by Dion's. • Begin processing the extension to fuel delivery contract(Started process Dec. 2020 W extension due date is March 2021) - Approved in February BOCC Meeting • Communicating with Florida State contractor for Wex Fuel Card reps. — On going Communication • FDEP closure of former Key Heights Drive fuel tank-pending • Fuel Billing cross training-High Priority-ongoing c • - Completed • Inspecting, documenting, and repairing garage and fuel facilities—On Going • Marathon garage and fuel facility security cameras repaired-Key West and Upper Keys- pending • Pressure wash Key West fuel tank- - KW AGT Corrosion control completed, pressure washing scheduled for - February. • Processed monthly fuel billing accounts receivables for in-program County Departments —On Going • Processed outside monthly fuel billing for School Board accounts payables —Monthly. • Providing new and/or re-programed fuel keys for various Departments —On Going • Repair of the Veeder-Root system connectivity Marathon and Key West— a new concern for connectivity has been discovered. Repairs scheduled for January. • Revise fuel activities policy and procedures-pending • Revisions to joint use Fuel Facilities agreement with School Board-pending • Strategic plan item-Purchasing more fuel-efficient replacement tires —this is an Ongoing SOP. • Three garages combined processed and distributed approximately (— 7181.150) gallons of unleaded and(4269.500) gallons of diesel fuel. 25 Packet Pg. 2517 P.1.ai • Implementing billing format for agencies sharing cloud for county's new fuel system— Have the data from Fuelmaster to create the billing. COVID-19: • Daily temperature checks twice daily for all Fleet employees —On Going. • Following up with Fleet Department Monroe County issues COVID-19—On Going • Ordering COVID-19 supplies for garage staff-masks, gloves, and key disinfect kits, hand sanitizer,paper towels, spray disinfectants, thermometers, facial tissues, etc. —On Going • Research Governmental Fleet Best Practices when dealing with COVID-19, incorporate what will work best for MC Fleet operations —Continued Education. • Provided COVID-19 vehicle cleaning tips in writing for all users —On Going. • Re-establish jail inmate work program at all garages-pending COVID-19 virus. • Processing 214 Forms for COVID-19—On Going cv • SOP for Fleet Management—Sanitize every vehicle,prior to and after, service or repairs. 15 minutes in and 15 minutes out • Sent reminders to Fleet Management staff to remain vigilant now more than ever, we 2 cannot afford to let our guard down. Yes, we are all fatigued with the restrictions imposed on our daily lives, but we must remain steadfast and not become complacent. r_ Regular reminder to be sent out as the COVID numbers increase within the County. Storm Preparation: • Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential W weather event. c • Work with Preliminary Damage Assessment Team and process documents • New EOC Training with Bill Uptegrove, Tammy Acevedo and Daryl Greenlee-On Going Other Fleet Items: 0 • Performed interviews for Key West mechanic vacancy, 1 candidate was selected and was vetted through Monroe County Human Resources with a start date of February 1, 2021. e( • Parks & Beaches John Deere loader reskin and welding repair of bucket, handled in house by PK Garage. • Assist Project Management with Building Fleet Garage Key West—Fleet Director on the RFP selection committee. • Site visit to multiple locations for temporary relocation of KW garage • Performed equity justifications and PAF's for 4 Supervisory Leads • Create Deputy Director Job Description • Setting Key West shop air compressor on PM list • Fleet Asset inventory cleanup started in Plantation Key garage • Fleet Asset inventory cleanup started in Marathon garage. • Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus - Pending. • Add to Policy Procedures Manual-actions to be taken when County vehicle breaks down outside of County - Pending. • All garage employees received monthly safety training - On Going the Safety Training Topic for-January was " Eye Injuries." 26 Packet Pg. 2518 P.1.ai • Annual Housekeeping Haz-Mat storage areas at 3 garages- (Postponed due to COVID)— Pending potentially added to the SWPPP. • As able Fleet office staff is encouraged to work from home, some mechanics and garage staff are staggering their time working 10- or 9-hour days in order to try and keep employees distanced from one another much as possible - on Going. • Begin Bucket truck inspection and certification- February 2021 • Check availability of Fleet related grants pending. Looking into possible vehicle lift grant. • Complete and document mandated inmate training-—On Hold due to COVID-19 • Disposed of garage hazardous waste thru recycling contractor (Used oil, oil filters, batteries, tires, rags, antifreeze, etc.)—On Going • Electrical Training for all Mechanics -Pending. • Entered mechanic's work order data daily - labor, parts, supplies, contractual services, etc. — On Going N • Establish new Fleet equipment line item for purchasing vehicles and equipment- pending.— 2 • Fleet cross training and refresher training—On Going. • Fleet Supervisors and Management Meeting -Mechanic Lead Bill Uptegrove traveled to r_ meet with and mentor the leads on new processes for FORD Warranty/Recall items - On Going. • FY21 Stormwater SWPPP activities —On Going (Next due May 2021) • FY21 garage lift inspections and repairs ongoing -PO's pulled and lift inspections and W repairs are in process for all 3 garage areas. 0 • Garage minor repairs and enhancements-ongoing • Work in Progress Revise vehicle numbering system for County vehicles —On Going. • In-house Ford warranty training and connectivity-ongoing—Executive Assistant Tammy Acevedo is training to be the Ford Warranty Administrator for Monroe County 0 • Initiated fund transfers to cover insufficient Fleet funds for various Departments —On Going • Lease purchase Enterprise commercial vehicles regular/hybrid/electric —On Going Discussions • Mandatory Take home vehicles for on-call mechanics —On Going. • Marathon garage assisting with HD equipment backlog brought on by unfilled Key West Mechanic positions—On Going. • Monitoring garage work orders-actives, finished, deferred, closed, Indirect and Direct Labor. —On Going • New brake resurfacing machines for all garages-pending • Planning for transition due to scheduled retirement of several long-term Fleet employees • Preparing Shop Service Trucks - On Going • Process accident repairs for Risk Management and various Departments —On Going • Process daily and monthly parts and supply accounts payable invoices —On Going. • Process monthly repair invoices and outside billing for not in-program Departments —On Going • Process monthly Safety and PMI due reports for various County Departments —On Going 27 Packet Pg. 2519 P.1.ai • Process vehicle and equipment factory recall for various Departments —On Going • Provide strategic plan monthly safety reminders-eco driving instructions, etc.- Distributing to All Users —On Going • Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear, hybrid safety equipment, etc. —On Going • Purchase large truck tire changing machines for all garages-the marathon unit failed and is Red Tagged, needs assessment for repairs or replacement-Pending. • Purchase of Fleet supply, delivery, and storage trailer-pending. • Randomly reviewing mechanics accountability reports —On Going • Re-implementing garage weekly communications meetings —On Going. • Reorganizing Fleet Staff duties, responsibilities, and direct reports —On Going • Replace old, outdated garage shop trucks-pending. • Replacement of vehicle lifts at all garages- On Going of this Safety Item. • Replacing defective license tags for various Department vehicles - On Going • Replacing old worn-out vehicle decals for various County Departments —On Going • Research Florida law in relation to in-house vehicle lift inspection and repair—On Going. 2 • Researching MSDS availability on web-pending U_ • Reviewing of FASTER Fleet Inventory for accuracy—On Going _ • Reviewing mechanics daily work logs; separating coved 19 activities and documenting same On Going • Revise sq. footage maps for airport and cost allocation billing purpose Key West and Marathon Public Works yards-pending • Revising Fleet Department organizational chart Updated as of 10-30-2020. 0 • Revisions to Fleet web page ongoing - Issued this duty to the Executive Assistant Tammy Acevedo • Seeking GSA parts contract thru NAPA if available—Contacted and scheduling a date with IBS to continue discussions. Meeting scheduled for the first week of February 2021. 2 • Seeking updated hybrid vehicle training materials for Fleet Mechanics —On Going • Standardizing Fleet oil, tubes, and filters-ongoing • Standardizing Fleet parts and supply stock items- On Going. • Standardizing NAPA Brand automotive batteries-ongoing E • Three garages combined opened and/or completed approximately (350)work orders. • Transfer ownership of all vehicles to Fleet- In Discussions • Transporting vehicles from one area of County to various Departments - On Going • Two new Lead Mechanics progressively receiving on job training daily - On Going. • Update County garage facilities-garage equipment, vehicle storage, secured storage barn, in-house paint body shop-pending. • Updated (accident repairs pending) spread sheet—On Going. • Updated (recalls pending) spread sheet—On Going. • Updating Risk Department; advising of added and deleted units for insurance purpose On Going • Verified Fleet's monthly AT@T mobility charges. • Verified toll by plate invoices for various Departments - On Going 28 Packet Pg. 2520 P.1.ai • Director Fleet has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET with A.S.E. to manage employee A.S.E. Certifications. —On Going • Verifying present garage workloads-reorganizing and reassigning operations and admin duties. - On Going • Garages are bringing in vehicles for maintenance and cleaning that are left in parking lots while County employees are working from home - On Going. • Disposal of Sheriff's Dept. Long Key Com Tower generator—Pending. • New CDL Testing program offered at the College of the Florida Keys KW Campus. Sending CDL driving exams to the KW campus • Verify mechanics CDL driver license and endorsements-—Verified and scheduled for exams —On Going. • Mechanic Leads educate and mentor their Teams on the processes for FORD Stars individual technician training - On Going. • Communicating with Transportation Dept regarding specialized PMI program • Requested FY2021 fleet liaison revisions and update information—On Going • Add automatic shop supply charge to all fleet garage work orders - -pending. 2 • Modify surplus sign truck to be converted for use as Road Department water truck— _- Tank has been ordered. r- 0 0 0 29 Packet Pg. 2521 P.1.ai 2020/2021 Monthly Report OCT NOV DEC JAN FEB MAR APR NEW HIRES 8 7 5 14 TERMINATIONS 12 14 12 4 NEW RETIREES MEDICAL 2 3 0 0 NEW RETIREES LIFE ONLY 0 1 0 0 DECEASED#LIFE CLAIMS 2 1 2 1 OTHER COVERAGE CHANGES 16 2 4 11 ACCOUNT CHANGES 10 0 3 4 cv CD cv ACTIVE WITH MEDICAL 1642 1642 1642 1642 ACTIVE NON MEDICAL 120 120 120 120 RETIREES WITH MEDICAL 278 278 278 278 RETIREES DVL ONLY 96 96 96 96 RETIREES WITH LIFE ONLY 12 12 12 12 SURVIVING SPOUSES 5 5 5 5 c COBRA 0 0 1 2 WAIVER OF PREMIUM LIFE INS MAY JUNE JULY AUGUST SEPT OCT NOV DEC c NEW HIRES TERMINATIONS NEW RETIREES MEDICAL E NEW RETIREES LIFE ONLY DECEASED#LIFE CLAIMS OTHER COVERAGE CHANGES ACCOUNT CHANGES ACTIVE WITH MEDICAL ACTIVE NON MEDICAL RETIREES WITH MEDICAL RETIREES DVL ONLY RETIREES W LIFE ONLY SURVIVING SPOUSES COBRA WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0 0 1 Packet Pg. 2522 P.1.ai 2020/2021 Monthly Report JANUARY- Employee Benefits Department 1. Distribution of Weekly Benefits-Eblast(2) Check your pay stub- new benefit deductions 2. Biweekly conference call with benefits consulting team 3. Biweekly conference call with ClearTrack HR—continuing education and improvement of services review cv 4. Weekly Employee Benefits Meetings 5. Weekly conference call with Capital Rx- Implementation 6. Workday Collaboration Meetings 7. Phone support to general benefit questions 0 8. Phone support to "near retirement" employees (4) 9. Domestic Partners established (1) 10. Extensive RX Support 11. FL HR COVID-19 Collaboration Conference Call 12. Processing of MN Life Claims 13. Benefits process-COVID-19 Furloughed Employees returning to work. 14. Capital Rx pharmacy vendor implementation 15. Workday software implementation 16. Benefits POs for FY2021 17. New Benefits Plan Year 2021 Enhanced Payroll Memos 18. 1095- Data Files 19. 2020 Plan Year Insurance Values 20. 2021 Plan Year HDHP/HSA Employee Contributions Audit 21. 2021 Plan Year HDHP/HSA Enrollment Corrections 22. 2021 Plan Year Dual Spouse Eligibility Audit 23. 2021 Plan Year Tobacco Surcharge Audit < 24. 2021 Plan Year Overage Dependent Eligibility Audit 25. 2021 Plan Year Premium Payments Audit 26. 2021 Plan Year Imputed Income Audit/Letters to Members 27. 2021 Plan Year Supplemental Life Insurance Audit/Enrollment Packet Pg. 2523 (LZOZ la naq :p® ) podoU AlqluoWLaVo :4u9wqoe44V N a LO m c o IS N v c 00 c u oCL 0 N 0 E ? cvs N o v t° N co co a r o UD 0CL Q `n 3 u h O CL aw _ 1„ t x < ,gyp t s O Y � O 4 S Ln CL �� E �� <t S\\ 0 a • 4 CC 4,,`; �.�--- �t r is ��r � cY I`, 3E� _ N N C7 �e✓ t- i ~ ^� c��1 N M x o t t 1 0 C ia:w,5fktil J fL �' Q1 y. '� t © © Ln o Ln o Ln o Ln o c M M N N r-I rl 0 L 0 t wx I a (tz UZ Neni9ai i d,2 avo)i d,2 Algz"W L ava:luaw4�et1V N a iE i 0 0 0 0 0 0 a a a a a a c ry ry ry ry ry ry ry ry ry ry ry ry ry ry .E ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry 3 _ E (6ZOZ Raenagad podaa(jdo)podaa Rlg7uoW 6 ddo:auawgoe77d m a � IL N M O N M ti M ti M M O M rA 0 t:t rA 'rA c; WW' WW' W W 0 0 0 0 0 u u o v x U a rA l a w ccGG ccGG w o o x a w w A w i rA r a F a ° W O u u, o 0 0 0 o x o a x x x x a H rw o a rA o � " WWW' WWH � oo � o u u.. b w w a w z i x rA O x x u a dd o u P.1.ai January HR Project Management Report Projects started that month—0 Projects in progress that month-4 1. Uniform Policy 2. Workday Implementation 3. CapitalRx Implementation 4. Workday Implementation OT and Expense tracking Projects completed that month-1 1. Time Clock Devices and Administrators: identification and selection for Workday—joint effort with Megan cv CD cv 2 r_ 0 0 0 Packet Pg. 2527 P.1.ai December, 2020 GROWTH MANAGEMENT REVENUE vs.EXPENDITURES:FY's 2018,2019,2020 AND Current FY2021 TOTAL PRIOR TOTAL FYlFD ENDING CURRENT DECEMBER, FYlFD ENDING ACCOUNT FY20 TOTAL BUDGET 2019 DECEMBER, BUILDING DEPARTMENT NUMBER FY18 FY19 (see Note 1) FY21 (see Note 1) 2020 REVENUE Building-Income from Permits/Appl 180-322005-SG $ 4,731,320.91 $ 5,390,451.38 $ 4,996,530.93 $ 5,500,000.00 $ 1,179,026.56 $ 1,409,695.07 Certificate ofCom etenc/Contract 180-322103-SG 101,907.50 81,522.50 82,143.00 80,000.00 67,127.50 3,712.50 Radon/DCA 180-341904-SG 43,751.35 49,935.14 45,438.42 50,000.00 12,116.55 13,468.03 Recovery/DBPR 180-341908-SG 62,728.04 71,709.84 66,143.15 70,000.00 17,593.63 19,867.66 Interest Eamin s 180-361005-GI 25,444.19 81,796.75 46,577.26 40,000.00 13,996.46 367.38 Build' Book/Copy/etc. 180-369001-GM 23,177.18 33,428.78 30,905.58 33,000.00 7,120.85 7,586.90 TOTAL REVENUE-FUND 180 $ 4,988,329.17 $ 5,708,844.39 $ 5,267,738.34 $ 5,773,000.00 $ 1,296,981.55 $ 1,454,697.54 EXPENDITURES (see Note 2) Building Department 180-52502 $ 5,959,154.39 $ 5,558,329.09 $ 5,133,423.42 $ 4,797,215.00 $ 1,022,516.05 $ 882,331.95 Building Department Education 158-52501 35,994.17 33,434.97 45,022.94 88,400.00 11,876.13 14,416.99 Building Refund 180-54501 81,824.96 59,894.18 74,508.67 90,000.00 21,204.87 14,874.08 Building Legal 1 180-67506 60,159.29 62,044.72 74,235.28 72,804.00 13,321.04 5,744.08 r Trausferto GeneiatFund 001 Cost Allocation 180-86553 - 538,659.00 538,659.00 538,659.00 134,664.75 134,664.75 TOTAL EXPENDITURES-BUILDING DEPARTMENT $ 6,137,132.81 $ 6,252,361.96 $ 5,865,849.31 $ 5,587,078.00 $ 1,203,582.84 $ 1,052,031.85 CV DIFFERENCE(Revenues vs.Expenditures) $ (1,148,803.64) $ (543,517.57) $ (598,110.97) $ 185,922.00 S 93,398.71 S 402,665.69 ACTUAL WAIVED FEES: (see Note 3) "PRIOR TO FY18 Hurricane Irma Fee Waivers ($9,641.62) ($2,062,065.95) $0.00 $0.00 $0.00 $0.00 $0.00 0) Affordable Housing Fee Waivers ($1,211,192.11) ($751,521.57) ($88,048.62) ($356,060.26) $0.00 ($3,695.31) '_ Total Waivers ($1,220,833.73) ($2,813,587.52) ($356,060.26) $0.00 $0.00 ($3,695.31) 0 Revenue from Impact Fees for W Affordable Housing Fee Waiver $571,364.00 $0.00 $44,929.60 $0.00 $0.00 $0.00 $0.00 Reimbursement: 180-381136-GT Revenue transfer from Fund 304 $700,000.00 DIFFERENCE(Waiver vs.Reunbursement) ($649,469.73) ($2,813,587.52) ($43,119.02) $343,939.74 $0.00 $0.00 ($3,695.31) TOTAL UNREIMBURSED FEE WAIVERS ($3,165,931.84) 0) CL' PLANNING&ENVIRONMENTAL RESOURCES DEPARTMENT REVENUE Zonin OGO/Environmental 148-341905-SG $ 2,407,743.54 $ 2,946,194.17 $ 2,780,744.80 $ 2,775,000.00 $ 738,964.57 $ 744,125.08 Historic Preservation 148-341913-SG 4,187.00 800.00 600.00 - - 0 P]anningAdmin/Research/Copy/etc. 148-369001-GM 806.07 5,120.05 399.50 - 226.46 r Education Fees-Plan&Fnviron. 158-322006-SG 65,646.22 56,975.70 742.30 322.30 170.00 Cl Conservation Land Purchase(ROGO) 158-341905-SG - - - - - TOTAL REVENUE-PLANNING&ENV RESOURCES $ 2,478,382.83 $ 3,009,089.92 $ 2,782,486.60 $ 2,775,000.00 $ 739,286.87 $ 744,521.54 EXPENDITURES (see Note 4) 0) Planmng 148-50500 $ 1,980,168.38 $ 2,050,300.65 $ 2,583,704.89 $ 2,534,908.00 $ 502,296.99 $ 453,390.45 E P lanfung Commission 148-51500 60,523.95 76,014.81 83,306.25 88,409.00 16,332.86 24,105.41 O Comprehensive Plan 148-51000 Environmental Resources 148-52000 884,310.16 931,381.66 882,774.87 538,477.00 208,105.51 113,019.72 Environmental Resources Educ. 158-52503 43,730.98 73,879.61 52,514.12 50,000.00 19,200.41 6,071.37 Geographic Info.(GIS) 148-50002 - - - - - - Growth Management Admin. 148-50001 - - TOTAL EXPENDITURES-PLANNING&ENV RESOURCES $ 219681733.47 $ 3,131,576.73 $ 3,602,300.13 $ 3,211,794.00 $ 745,935.77 $ 596,586.95 DIFFERENCE(Revenues vs.Expenditures) IS (490,350.64) S (122,486.81) S (819,813.53) S (436,794.00) S (6,648.90) S 147,934.59 Packet Pg. 2528 P.1.ai February 2021 Page 1 0 S YTD Actual Year-End Fiscal Year Oct-Nov Total Budget 2021 589,943 4,362,275 2020 650,866 4,011,963 4,711,220 $inc/dec (60,922) (48,94�5) %inc/dec -9.4% -7.4% YTD Actual Year-End Fiscal Year Oct-Dec Total Budget 2021 2,522,023 10,727,035 2020 2,486,860 10,519,165 12,106,227 $inc/dec 35,163 (1,379,192) %inc/dec 1.4% -11.4% rtl CD S YTD Actual Year-End tV Fiscal Year Oct-Dec Total Budget 2021 130,770 494,980 2 2020 126,834 522,425 575,000 0) $inc/dec 3,936 (80,020 r_ %inc/dec 3.1% -13.9% YTD Actual Year-End Fiscal Year Oct-Dec Total Budget 2021 445,582 1,961,562 2020 428,620 1,773,239 2,037,000 O $inc/dec 16,962 (T5,438) � %inc/dec 4.0% -3.7% YTD Actual Year-End Fiscal Year Oct-Dec Total Budget r 2021 265,524 1,065,948 2020 292,058 1,069,221 1,150,000 $inc/dec (26,534) (8 ,0'52 %inc/dec -9.1% -7.3% O .N YTD Actual Year-End Fiscal Year Oct-Dec Total Budget 2021 583,376 2,419,841 2020 641,432 2,436,573 2,925,000 $inc/dec ('5 8,0 56) %inc/dec -9.1% -17.3% YTD Actual Year-End Fiscal Year Oct-Nov Total Budget 2021 4,519,804 19,381,987 2020 4,465,873 19,595,494 23,000,000 $inc/dec 53,931 (3,618,013) %inc/dec 1.2% -15.7% IN "1VT Office of Management and Budge Packet Pg. 2529 P.1.ai February 2021 Page 2 e as a e Last year's total collection rate for Monroe County was 96.7%. 2020 2021 October-December October-December Variance Ad Valorem Collection %Collection %Collection 0.01% Total Ad Valorem Collection: 79.85% 79.86% r One cent tax split is 50%for Monroe County and 50%for Land Authority.Below is the Monroe County portion. YTD +/- 2018 Change 2019 Change 2020 Change 2021 Prior Year Change October 213,972.89 -20.1% 267,308.81 24.9% 289,718.95 8.38% 286,530.52 3,1gS.43) -1.1% November 252,580.02 -20.7% 338,484.44 34.0% 361,146.78 6.70% 303,412.77 (57,734.01) -16.0% December 330,269.30 -19.3% 446,468.12 35.2% 494,616.29 10.78% January 377,675.27 -16.3% 486,395.98 28.8% 549,995.86 13.08% February 451,634.11 -10.7% 555,930.40 23.1% 630,405.84 13.40% March 528,775.51 -9.4% 673,618.77 27.4% 359,970.81 -46.56% April 400,173.13 -16.5% 506,116.44 26.5% 46,313.88 -90.85% May 325,037.76 -13.4% 398,951.99 22.7% 48,037.17 -87.96% June 345,120.33 -2.6% 400,398.33 16.0% 310,453.89 -22.46% July 373,606.50 -12.1% 430,549.93 15.2% 377,225.82 -12.39% August 299,898.52 2.9% 303,245.90 1.1% 294,061.88 -3.03% September 196,716.46 91.5% 173,818.32 -11.6% 250,015.67 43.84% Total 4,095,459.80 4,981,287.43 4,011,962.84 589,943.29 (60,922,44) -9.4% � %inc/dec prior yr -10.3% 21.6% -19.5% Fund 001-Tourist Impact Tax 800,000.00 700,000.00 e 600,000.00 ......... ......... ......... ......... ................ �. 500,000.00 - 400,000.00 _ .. IDS 300,000.00 _ .... .... .2019 �+ , � �� _ �� _ ur�2020 100,000.00 ...._ � ... .... 200,000.00 I- }� - ... - 2021 S¢ r`1R Office of Management and B Packet Pg. 2530 P.1.ai February 2021 Page 3 27 Fund 001+148+147-St Shared-Loc Govt 1/2 Tax Current FY21 allocation is split 78%to the General Fund 001,5%to Uninc Svc Dist Parks&Rec Fund 147,&17%to the Plan,Build,Zoning Fund 148. % % % YTD +/- % 2018 Change 2019 Change 2020 Change 2021 Prior Year Change October 456,729.44 -34.7% 723,841.23 58.5% 672,089.77 -7.1% 820,695.09 148,605.32 22.1% November 808,988.58 -3.0% 911,971.28 12.7% 854,401.86 -6.3% 875,011.83 20,609.97 2.4% December 836,769.47 0.3% 961,349.25 14.9% 960,368.60 -0.1% 826,316.48 (134,052.12) -14.0% January 1,005,666.51 -2.4% 1,081,154.98 7.5% 1,187,860.69 9.9% February 964,514.11 -4.4% 1,087,973.08 12.8% 1,183,822.34 8.8% March 1,048,880.75 -0.2% 1,116,403.27 6.4% 1,204,939.68 7.9% April 1,205,796.38 -2.7% 1,362,799.34 13.0% 794,765.36 -41.7% May 1,028,414.60 -5.9% 1,170,912.61 13.9% 467,888.85 -60.0% June 896,682.10 -6.2% 1,053,066.48 17.4% 451,351.79 -57.1% July 971,761.75 10.1% 1,036,605.08 6.7% 912,384.56 -12.0% August 980,361.87 -3.5% 1,060,250.10 8.1% 943,599.47 -11.0% September 839,101.89 5.5% 932,077.26 11.1% 885,691.84 -5.0% Total 001+148+147* 11,043,667.45 12,498,403.96 10,519,164.81 2,522,023.40 35,163.17 1.4% %inc/dec prior yr -3.5% 13.2% -15.8% CV FY21 State Estimate`-100% 10,727,035' *Fund 147 added in 2020 Fund 001-78% 8,367,087 Fund 147-5% 536,352 Fund 148'-17% 1,823,596 2020 Federal,State,and County Tax.Rates on Motor Fuel and Diesel Fuel in Florida's Counties L4ator F !T R#e IN f C 1 P Gall } U h! d C my! posad d ae!F-I T R t (R of C 4 P G 11 0. Fads-a! Stet- Ca nl Local D Yvan Mt.,F I Te os FmoerB! data Can Laoal tam f+snl Cuna:t Au++,V �' IA£mn,, I ErGm+MIT Nsm i 6G¢+tu +-S Gnnw Tabu r+¢I z£e Ps i&G¢nie V+wplka3 TTa 1' Tax I'e�l Yuel YTAIF2x ldn Tax Tuu a T.arc Taa¢ i':xT� -cl T+x Tav Taa u3t Mlanr+v Y8A Ina 2 Y G 94u6 3 U Z 1 aea ]+'s dh1 GSFIB 1 cent on every net gallon of motor and diesel fuel sold. % % % YTD +/- % 2018 Change 2019 Change 2020 Change 2021 Prior Year Change 0. October 42,347.31 -27.6% 38,484.26 -9.1% 39,365.98 2.3% 45,224.42 5,858.44 14.9% 0) November 32,415.55 -28.4% 31,286.49 -3.5% 48,573.52 55.3% 46,799.21 (1,774.31) -3.7% December 34,440.77 -13.5% 54,275.27 57.6% 38,894.31 -28.3% 38,746.28 (148,03) -0.4% January 44,949.57 29.5% 43,993.58 -2.1% 40,701.93 -7.5% February 39,897.99 -7.9% 41,412.21 3.8% 41,044.17 -0.9% March 42,164.03 -0.9% 44,747.44 6.1% 46,313.17 3.5% April 49,710.50 16.9% 54,107.26 8.8% 46,654.31 -13.8% r May 47,543.84 -17.5% 49,379.51 3.9% 27,799.26 -43.7% June 42,553.07 -1.2% 51,579.63 21.2% 38,187.29 -26.0% July 49,080.08 -10.6% 52,686.49 7.3% 45,260.48 -14.1% August 61,746.78 28.0% 51,784.85 -16.1% 54,705.61 5.6% September 48,439.41 -10.8% 52,262.35 7.9% 54,924.69 5.1% 0) Total 535,288.90 565,999.34 522,424.72 130,769.91 3,936.10 3.1% U %inc/dec prior yr -5.2% 5.7% -7.7% Office of Management and B Packet Pg. 2531 P.1.ai February 2021 Page 4 6 cents of the 1 to 6 cents fuel tax imposed on motor and diesel fuels&3 cents of the 1 to 5 cents fuel tax imposed on motor fuel only. YTD +/- 2018 Change 2019 Change 2020 Change 2021 Prior Year Change October 143,393.08 -33.9% 125,150.65 -12.7% 128,784.81 2.9% 156,245.47 27,460.66 21.3% November 96,996.95 -38.6% 91,653.34 -5.5% 171,959.71 87.6% 162,883.94 (9,07 77) -5.3% December 106,528.26 -20.5% 197,669.52 85.6% 127,875.58 -35.3% 126,453.03 (1,422.55) -1.1% January 155,424.67 43.6% 152,009.76 -2.2% 135,266.26 -11.0% February 133,135.09 -9.0% 140,367.66 5.4% 133,268.89 -5.1% March 141,229.10 -2.9% 153,595.12 8.8% 158,278.29 3.0% April 175,990.89 22.6% 194,757.29 10.7% 160,405.47 -17.6% May 166,365.00 -21.5% 174,377.38 4.8% 89,994.01 -48.4% June 142,390.41 -3.0% 185,226.91 30.1% 111,288.78 -39.9% July 173,915.92 -13.1% 190,569.60 9.6% 156,247.43 -18.0% August 234,394.14 37.7% 186,643.27 -20.4% 199,976.32 7.1% September 171,051.70 -13.8% 188,918.97 10.4% 199,893.26 5.8% Total 1,840,815.21 1,980,939.47 1,773,238.81 445,582.44 16,962.34 4.0% %inc/dec prior yr -7.0% 7.6% -10.5% N L M 1 cent on every net gallon of motor fuel sold. 2 YTD +/- % 0) 2018 Change 2019 Change 2020 Change 2021 Prior Year Change October 89,672.48 -11.8% 95,009.56 6% 92,986.46 -2.1% 87,069.31 (5,917,15) -6.4% November 97,369.59 10.7% 103,797.97 7% 103,268.59 -0.5% 93,527.45 (9,741,14) -9.4% December 94,293.30 -1.1% 93,564.01 -1% 95,802.96 2.4% 84,927.16 (1,0,875,80) -11.4% January 96,566.65 2.9% 85,126.12 -12% 88,279.73 3.7% February 94,358.66 -2.1% 95,221.74 1% 104,875.99 10.1% March 91,409.71 -4.3% 91,159.00 0% 98,257.69 7.8% (, April 106,083.03 17.6% 104,620.08 -1% 91,877.51 -12.2% May 97,824.87 -7.4% 99,016.83 1% 55,634.38 -43.8% June 92,471.32 -3.8% 97,867.55 6% 72,329.66 -26.1% July 99,465.23 2.8% 99,314.63 0% 87,478.54 -11.9% August 95,393.97 -0.6% 101,139.53 6% 88,683.56 -12.3% September 102,983.39 11.9% 104,428.76 1% 89,746.27 -14.1% Total 1,157,892.20 1,170,265.78 1,069,221.34 265,523.92 (26,534,09) -9.1% %inc/dec prior yr 0.9% 1.1% -8.6% P' U r`1R Office of Management and B Packet Pg. 2532 P.1.ai February 2021 Page 5 2 cents on every net gallon of motor fuel sold. YTD +/- 2018 Change 2019 Change 2020 Change 2021 Prior Year Change October 230,445.27 14.4% 236,390.79 2.6% 182,626.71 -22.7% 176,598.13 (=,()28.G8) -3.3% November 220,890.16 -5.6% 202,958.07 -8.1% 231,009.57 13.8% 230,397.40 ( 12.17) -0.3% December 190,791.29 -0.1% 224,698.33 17.8% 227,795.73 1.4% 176,380.20 1,41!.!`3) -22.6% January 221,361.41 1.4% 230,431.77 4.1% 214,379.32 -7.0% February 236,668.25 0.0% 196,331.28 -17.0% 225,757.64 15.0% March 187,402.13 -0.3% 209,045.18 11.5% 249,096.73 19.2% April 240,512.97 2.3% 233,760.55 -2.8% 209,991.20 -10.2% May 224,094.27 1.2% 226,726.18 1.2% 124,689.96 -45.0% June 200,980.44 -9.7% 228,406.24 13.6% 172,911.07 -24.3% July 259,285.94 10.4% 221,373.80 -14.6% 193,258.20 -12.7% August 192,940.78 -0.5% 222,990.70 15.6% 178,880.61 -19.8% September 221,011.24 1.6% 260,372.02 17.8% 226,176.58 -13.1% Total 2,626,384.15 2,693,484.91 2,436,573.32 583,375.73 (58,056,28) -9.1% %inc/dec prior yr 1.2% 2.6% -9.5% P' N N 2018 Change 2019 Change 2020 Change 2021 Prior Year Change October 772,618.19 -49.6% 1,281,785.62 65.9% 1,204,253.88 -6.0% 1,428,601.32 224,347.44 18.6% November 1,432,345.70 16.1% 1,626,938.48 13.6% 1,522,348.95 -6.4% 1,551,003.58 28,654.63 1.9% December 1,474,188.61 -1.1% 1,611,060.13 9.3% 1,739,270.09 8.0% 1,540,198.81 (199,071.28) -11.4% January 2,000,568.29 33.6% 2,212,017.23 10.6% 2,365,603.32 6.9% February 1,731,177.28 -15.4% 1,992,553.52 15.1% 2,190,106.83 9.9% March 1,905,394.86 4.4% 2,146,758.69 12.7% 2,212,710.82 3.1% April 2,432,136.33 26.5% 2,722,405.94 11.9% 1,701,388.30 -37.5% May 1,871,390.44 -24.2% 2,104,262.85 12.4% 686,095.70 -67.4% June 1,599,950.82 -18.9% 1,909,549.64 19.4% 826,533.26 -56.7% July 1,992,764.20 15.4% 2,115,119.53 6.1% 1,848,487.28 -12.6% August 1,848,603.69 -3.5% 1,947,982.32 5.4% 1,695,432.56 -13.0% September 1,744,184.51 -7.2% 1,913,209.10 9.7% 1,603,263.06 -16.2% Total 20,805,322.92 23,583,643.05 19,595,494.05 4,519,803.71 53,930.79 1.2% %inc/dec prior yr -3.3% 13.4% -16.9% r U r`1R Office of Management and B Packet Pg. 2533 P.1.ai February 2021 Page 6 • - o o • o FY21 7evenue&Expenditure Comparison(October-January)of Select Funds Revenue Expenditure Net Amended %of Amended %of Actual Budget YTD Actual Budget Budget YTD Actual Budget Amount Selected Funds General Fund 64,678,233 22,409,220 34.6% 64,678,233 21,099,385 32.6% 1,309,834 Fine&Forfeiture 71,875,399 43,570,230 60.6% 71,875,399 28,884,689 40.2% 14,685,542 Road&Bridge 16,613,788 1,429,760 8.6% 16,613,788 1,913,870 11.5% (484,111) Fire&Amb.Dist 1 15,893,392 10,868,059 68.4% 15,893,392 3,589,011 22.6% 7,279,049 Unincorp.Parks&Rec. 3,304,204 2,101,658 63.6% 3,304,204 934,551 28.3% 1,167,107 Plan,Build&Zone 11,175,499 2,614,852 23.4% 11,175,499 1,652,289 14.8% 962,563 Municipal Policing 10,007,705 5,327,843 53.2% 10,007,705 4,159,144 41.6% 1,168,699 Building Fund 6,529,745 1,865,065 28.6% 6,529,745 1,231,162 18.9% 633,904 Infrastructure Surtax 35,606,657 4,525,615 12.7% 35,606,657 1,060,857 3.0% 3,464,758 TOTAL 235,684,622 94,712,302 40.2% 235,684,622 64,524,958 27.4% 30,187,344 FY21 Revenue&Expenditure Comparison(October-January)of Select Funds W r- Revenue Expenditure Net Amended %of Amended %of Actual Budget YTD Actual Budget Budget YTD Actual Budget Amount TDC Funds District Two Penny 8,674,306 770,307 8.9% 8,674,306 560,244 6.5% 210,062 Admin&Promo Two Cent 12,587,183 1,594,717 12.7% 12,587,183 1,085,993 8.6% 508,723 District 1 Third Cent 17,635,272 1,127,083 6.4% 17,635,272 1,621,533 9.2% (494,450) District 2 Third Cent 1,864,885 219,209 11.8% 1,864,885 207,855 11.1% 11,353 District 3 Third Cent 4,566,748 375,568 8.2% 4,566,748 637,299 14.0% (261,731) District 4 Third Cent 2,602,292 262,628 10.1% 2,602,292 288,284 11.1% (25,655) District 5 Third Cent 4,449,239 384,695 8.6% 4,449,239 665,198 15.0% (280,503) c TOTAL 52,379,925 4,734,206 9.0% 52,379,925 5,066,406 9.7% (332,201) CJ FY21 Revenue&Expenditure Comparison(October-January)of Select Funds Revenue Expenditure Net U Amended %of Amended %of Actual Budget YTD Actual Budget Budget YTD Actual Budget Amount Internal Funds Worker's Compensation 5,809,842 61,175 1.1% 5,809,842 690,090 11.9% (628,9153) Group Insurance 32,138,074 1,661,528 5.2% 32,138,074 4,920,605 15.3% (3,259,078) Risk Management 7,013,505 5,750 0.1% 7,013,505 434,896 6.2% (429,145) Fleet Management 4,764,946 3,260,716 68.4% 4,764,946 713,994 15.0% 2,546,722 TOTAL 49,726,367 4,989,169 10.0% 49,726,367 6,759,585 13.6% (1,770,416) Office of Management and Budge Packet Pg. 2534 P.1.ai December, 2020 TOTAL PRIOR TOTAL EYED ENDING CURRENT BOATING IMPROVEMENT FUND-PLANNING DECEMBER, EYED ENDING FY 20 TOTAL BUDGET 2019 DECEMBER, FY18 FY19 (see Note 1) FY21 (see Note 1) 2020 REVENUE (see Note 5) Boat Improvement Fund 157-347270-SP/347271-SP $ 702,213.39 $ 760,923.23 $ 693,117.27 $ 755,000.00 $ 101,744.60 $ 93,668.86 TOTAL REVENUE-BOATING IMPROVEMENT FUND $ 702,213.39 $ 760,923.23 $ 693,117.27 $ 755,000.00 $ 101,744.60 $ 93,668.86 EXPENDITURES Boating ImprovementFund-Coon 157-62613 $ 159,913.79 $ 53,166.52 $ 319,935.39 $ 540,240.00 $ 12.48 $ 65,172.74 Boating Improvement Fund-State$ 1 157-62520 1 243,766.67 1 430,477.84 258,192.64 1,229,698.00 28,840.00 27,818.00 TOTAL EXPENDITURES-BOATING IMPROVEMENT FUND IS 403,680.46 1 $ 483,644.36 $ 578,128.03 $ 1,769,938.00 1 $ 28,852.48 IS 92,990.74 DIFFERENCE(Revenues vs.Expenditures) IS 298,532.93 1$ 277,278.87 $ 114,989.24 IS (1,014,938.00)1$ 72,892.12 IS 678.12 r N ENVIRONMENTAL RESTORATION-PLANNINGCD N REVENUE Lux ronmental Mitigation 160-351400-SP $ 746,450.16 $ 1,256,739.70 $ 739,100.97 $ 650,000.00 $ 197,841.13 $ 201,232.94 TOTAL REVENUE-ENVIRONMENTL RESTORATION $ 746,450.16 $ 1,256,739.70 $ 739,100.97 $ 650,000.00 $ 197,841.13 $ 201,232.94 EXPENDITURES Environmental Restoration 160-52002 $ 302,462.97 $ 259,903.00 $ 262,397.81 $ 506,798.00 $ 47,108.38 $ 43,259.78 t TOTAL EXPENDITURES-CODE COMPLIANCE $ 302,462.97 $ 259,903.00 $ 262,397.81 $ 506,798.00 1 $ 47,108.381 $ 43,259.78 DIFFERENCE(Revenues vs.Expenditures) $ 443,987.19 $ 996,836.70 $ 476,703.16 IS 143,202.00 IS 150,732.75 IS 157,973.16 CL' CODE COMPLIANCE DEPARTMENT REVENUE Code Compliance 148a41916sGi35400isc,/354011sG $ 2,398,990.44 $ 2,128,586.89 $ 1,528,461.84 $ 2,190,000.00 $ 560,135.40 $ 839,146.99 TOTAL REVENUE-CODE COMPLIANCE $ 2,398,990.44 $ 2,128,586.89 $ 1,528,461.84 $ 2,190,000.00 $ 560,135.40 $ 839,146.99 0 EXPENDITURES Code Compliance 148-60500 $ 1,355,101.71 $ 1,709,365.32 $ 1,588,061.85 $ 1,908,807.00 $ 267,842.49 $ 318,325.26 TOTAL EXPENDITURES-CODE COMPLIANCE $ 1,355,101.71 $ 1,709,365.32 1 $ 1,588,061.85 $ 1,908,807.00 $ 267,842.49 $ 318,325.26 DIFFERENCE(Revenues vs.Expenditures) $ 1,043,888.73 1$ 419,221.57 rS (59,600.01)l$ 281,193.00 rS 292,292.91 1$ 520,821.73 O FIRE MARSHAL r REVENUE Fire Marshal 148-341906-SG $ 366,580.50 $ 472,944.24 $ 496,950.25 $ 375,000.00 $ 87,035.44 $ 131,948.70 U Education Fees-Fire 158-322007-SG 5,180.00 4,989.64 110.00 - 80.00 10.00 TOTAL REVENUE-FIRE MARSHAL $ 371,760.50 $ 477,933.88 $ 497,060.25 $ 375,000.00 $ 87,115.44 $ 131,958.70 G7 NOTE l:The FY 20 amounts reflected in this report are s object to change until the FY 20 financial audit is complete. U NOTE 2:8 New Positions NOTE3:Actual permit fee waiver FY my differ from BOCC FY approval NOTE 4:4 New Positions NOTE 5:Grant Funds acquired Legislative$325K(to defray the cost of the pump-out service) Packet Pg. 2535 (LZOZ la naq :p® ) podoU AlqluoWLaVo :4u9ua o 44 co tC' rM 0000 000 0 0: 10 o ,�: o m.... o. kc o N W c � N IC 'IV IC o� W e C� — C� o: v v W c O N, m r� •� p N o o �, O ri � 000 ce p N sr a Gn VI) m G W GnGnG N m 0 0 0 0 0 c c ry o m c oo r- 00 0 0 A A A A W z W Are' Avg A � A � N � CAV) ol r- a a o 0 0 0 w o W 5o x W ° o o W O W U U � www � NNNNw `� NNNNN � N �; A W W a Q rW a (LZOZ la naq :p® ) podoU AlqluoWLaVo :4u9ua o 44 tC' rM N milmlanummm III \U\\l\ � III s 3 � J v � a J P r; a � is , • J y � v ww1 e p, v y .e •w CFI VJ r, r, tJ •—V �. (LZOZ Aienjqe_q :podoU aVD) podoU AlqluoW aVo :4u9wqoe44V Co tC m C4 Q 2 0 Q m (L Q 0%, 4-a ts Ln N.00 OF', *0 621 ts C Q 4-a L sr a 00 4-h 4fta E Co 4. to 4-a QJ U)5 LAti LA ray Q 0 ims Co TA A ILA Co 02-, 4fth 60, Qj 0 t low-, LnEy Co Yly th Q f (90, 4ft,<10, aj Q C , cc 0, (z �90 (5 Yly y M` -90, Npo aj . .....................1' 0 000000000 Yly 0000000008 0000000000 o 6 06 Lri :Zf rf r�' ri (LZOZ la naq :p® ) podoU AlqluoW L aVo :4u9ua o 44 M tC M N a Cb a_ d � U a h s W. r 06 fib, *4 „ '; . t 44 CL to N Ln Ln LPL C71 €! "ts " 1 'F1 (n irk € 11 ilk�C81 � �`�°�'° iF el O, r a ts e ..; co CL N 00 mYY t "?Y �i `?` ol • , YY 44 �Q19 v..� C:) U') 0 U') 0 U') CD U') Vl (LZOZ Aienjqe_q :podoU aVD) podoU AlqluoW aVo :4u9wqoe44V 4 C4 8 r CL cm w f4 N 'o ,q 00 CC ---------------------- IL .................... 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(LZOZ Ra naq :p® ) podoU AlqluoWLaVo :4u9wqoe44V to I C4 a a_ m ac U tC ui Z3 mJ CD X. .— LL ®ae c :NNE r-. 4� v teY W =A' Cl I,ter-., LM a c -r co Lo Cl I-M1 e^ae rya rw r,•e e+a W � r (LZOZ la naq :p® ) podoU AlqluoWLaVo :4u9wqoe44V 4 C4 a aLL m ac U tC I� r n cl w P.1.ai FISCAL YEAR UNLICENSED CONTRACTOR INVESTIGATION CASE ACTIONS BY FYR As of 121 1)2020 Total Actions Entered by FY'I 210 160 120 8 2 4 2017 2018 2019 2 0 2021 Fiscal Year c ',Aolaton Clams Volation Lien Voladon CE6 Order Vbla r Stipulation "Jolkon CE9 Peerin 0 2017 2018 g 2020 2021 CJ `iiulation CEB Hearing 22 14 5 31 4 Violation Stipulation 7 5, 7 1 8 Volation CEB Order 8 9 4 20 8 Volation Lien 1 4 8 2.2 8 `iiolation Closed' 87 45, 78 126 28 Packet Pg. 2547 P.1.ai Unlicensed Contractor Investigator Summary Report Report Start Date Investigator. L.Thompson End Iin ate12/31/20,20 PERMIT (Cases:) Permit i't Cases: 120 Open Para its ass 202.0 Citation Fees 590,039.45 0 Citations fees cofilected $ 48,755.15 tip. Agreements r- 0 n dBu ld r Open Permits. Field investigation contractors t checks In Field investigation - Owner/Contractors verification 0 5 Misc. Investigations: Complaints / r of rsource) reviews & in field investigations ca Permit case create 254 Packet Pg. 2548 (LZOZ Aienjqe_q :podoU aVD) podoU AlqluoW aVo :4u9wqoe44V 4 C4 ............... Cb a. IIIIIIIIAMEN O Yti ui O o >0 SNOIIVDllddV 30 U39LNnN (LZOZ la naq :p® ) podoU AlqluoWLaVo :4u9wqoe44V o ca LO to y ys R o 0 0 �. _0 O, i l v e; OW4 U z CL cn ' 0 A A fff o 6U — i bA ' f o b cn n 9 ffi W oz m W n } V U _ 1 z4.1 H '70 9 t Q _ T & naa. .t Ul V x ° am Cl W � O U _ . n p Q a a v Q. 3 CL Z CL x n e� 1~ o �a 4 T" ID y 0 Q U e A UlCL BL n —j '. 0 0 Z wu w x b7 Y a lb x E c, 1' E m Y o., o � U � U � ^O U O U U � H P.1.ai Summary Total of Code Violation Gases with NOV Entry By Case Assigned Code Officer as of 114f2021 One or more NG".`entries in a single case is counted as'I case. Fiscal Year 2016 2017 2018 2019 2020 2021 QU3P'ter in Fiscal Year tst 2tad 3rd 4th ?st 2nd 3rd 4th Pst geld 3rd 4M Ps[ 2 o 3rd 4th 9st 2rnd 3ro 4th Tat FYQ FYQ FYQ' FYQ FYQ FYQ FYQ' FYQ' FYQ FYQ FYQ FYQ FYQ' FYQ FYQ FYQ FYQ' FYQ FYQ FYQ FYQ Total 1 5 44 47 52 40 31 27 1 36 122 166 104 173 176 130 85 59 48 110 61 AN GAR GARCIA. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 2 0 0 0 ANDRES BOF BCaELLARD, 0 1 38 39 42 25 24 24 0 0 58 63 47 70 43 65 28 1 10 37 1 FRANCIE BOPPEN OPPENHEIMER 0 0 0 0 0 0 0 0 0 0 0 '11 3 4 10 5'15 5 8 22 10 BRIAN CG GRANT, 0 0 0 0 5 0 0 0 0 8 1 0 0 15 9 1 0 0 0 0 0 CHRISTOPHER CMP MCPHERSON, 1 3 6 8 3 '12 5 1 1 22 5 3 11 7 12 3 1 3 0 3 0 CYNTHIA r N BC.L LINK,DIANE 0 0 0 0 0 2 2 0 0 0 7 61 14 5 18 '12 14 7 11 9 10 JAN6 ANGERS,STAN 0 0 0 0 0 0 0 0 0 0 42 '15 4 20 20 7 5 7 2 10 11 !U JHALL HALL.JANICE 0 0 0 0 0 0 0 0 0 0 0 0 14 31 32 14 9 17 5 19 14 r- 0 JJ'AGT JAGTIANI, 0 0 0 0 0 0 0 0 0 0 0 0 3 11 21 '15 6 14 10 6 10 0) JAYKUMAR LC CUTIE, 0 1 0 0 2 1 0 2 0 6 8 '13 8 10 11 5 5 4 2 4 5 LISETTE W 0 !U 1412021 a:4D55AM Total Number of Code Cases with NOV Entry 30 38 39 42 5842 60 47 7�0 43 66 29 37 3f _ 32 28 — 26 24 24 — fJ 24 _, 22 Gy 17- 17 �6 15 14 �x f 12 5 �` J 10 4 2 0 ■.- _ Data bispiiycd`by U'vrIP,.w €Ea (T„uai Year �,*tr �,;,rn �,�� „Gs �„ro �^'� �,,'l. �,,^'i 6^'l �„6 qAa �..,5 �,,,45 a�� .�� Q�� ,,� ��6 b•L� �,-�'� Q.tiO h!`1` ,�4jti nti!v ,,�\ r1!`L h©0 Officers ANGAR BOO BOPPDti CG CIVIP DCL -10 JAND •-E-JHALL JJAGT LC Packet Pg. 2551 P.1.ai NO CASES HEARD BEFORE THE SPECIAL MAGISTRATE DECEMBER,2020 NEW CODE CASES C,, l DEC, 2020 �' (k a d { d OPPENHEIME ,7 cv ss { E «rrrrrjrrrr?6} 2 ;: 48 �7 { AND R ,7 qq !S V W GARCIA,4 0 NEW CODE CASES OPENED 66 ANDERS 7 CUTIE 2 GARCIA 4 E HALL 17 JAGTIANI 8 LINK 2 OPPENHEIMER 7 ZAVADZKAS 19 Packet Pg. 2552 INSPECTIONS & ACTIVITIES DEC, 2020 LINK. McPHERSON,83 OPPENHEIMER. JAGTIANLI 1,29 RODRIGUEZ, 83 C44 C44 Z-ANADZICNS, 59 CL GRANITa 81 ANDERS,83 CUTIE ,59 0 TOTAL INSPECTIONS & ACTIVITIES 1180 ANDERS 83 BOELLARD 2 CUTIE 59 GARCIA 95 E GRANT 81 u HALL 252 JAGTIANI 149 LINK 105 McPHERSON 83 OPPENHEIMER 129 RODRIGUEZ 813 59 ZAVADZKAS 59 1 Packet Pg. 2553 (LZOZ la naq :p® ) podoU AjqjuoWLaVo :4u9wqoe44V v ca LO to N a a_ m ac U tC j rn m rn m n�a r�a to ,uj m P 1 Ln II j v ll sm LU fJ Mr+ N Ij U, ClCO l d �I m tSJ L E 0n CN r, z9i Ln ra r �'W LIJ Ln w �: e•d m tv S"'I u rn us I"5 Ln r sOil Ln Ln za CIO co 113 r j pl Ln w J J J ' IfDI J J f1J C t r U3 t •:1` u i ia.l c='I F ;a 7 r (LZOZ Ra naq :p® ) podoU AlqluoWLaVo :4u9wqoe44V LO ca LO LO a Cb a �fy a ®, LL QO " s C"t J UD LL r, o r�. Q" C> *-0 "� cv q3 w r r W �O-s U w LL 0 m 0 LO M 04 co 0 tv co (1) M sase:D loullsl(1 IeIal .a N LO � �t LO 0 m CD 2z r 0 c w0 z rti 0T � R � _ w co "a O °U 4) C� w N V) V LO W R, W 0 CA r yP} r r r r r r r r L*J CV W W W W W M 6 LL N N N N N N N N N N 2020 MI FISCALST AR OCT I NOV IDEC IA\ FED \LARCH IAPRII. \LAY JU\E IDLY AUG SEPT TOTAL GRQ_\D1VACATK)N RE\T.ZS $29714 380.199 5212514 $32211fi COLLECTIONS $84300 $35500 $59,031 $178.837 C€IDhLLA'IIVE $114,014 $229,702 $501,247 $541�47 $501,247 $541,247 $501247 $501247 $i01,247 $541,247 $Str1247 $501;247 2020-2021 FISCAL lE AR. ?0I9-?0?0 FISC.T,]EAR OCT NOT DEC I.AN FEB .\LARCH APAII. \LAY JU\F JULY AUG SEFI TOTAL GR4\D T1T'4L VACATION RI-NTALS $117-60 15b407 517555 $20B03 IL144 132.174 159774 $J_I512 111724 $17.317 $19.747 $86.468 $463.879 COLLECTOSNS $77452 523350 $13319 1489b9 $SL013 $_J 138 SI1.582 $8250 572175 $_9.295 $b2275 11337 $507_I55 $971934 CUMULAY74E $195,O,Z $214,773 $365,647 $435,419 $518,576 ::$575,588 $646,944 $676;696 $700,595 $747,207 $829„29 $971039: 20I9-30,.0 FISCAL ITAR. f C44 N L. 20I8-2019 FECAL IE.4R cu OCT NO%- DEC 7A\ FEE \LARCH APRID, MAA DUNE JULY AUG SEPT TOTAL GRA\DTOTAL VACA ON RF-NTALS $135087 3113460 SSIb50 $22_7i0 SS1111 $11493Z SS6227 $Ib9907 $83_Sb6 $44002 $77314 590200 $104Z50S COLLECTIONS $114.730 $12.134 $6550 $46.750 $82300 $3.998 $28.375 $53539 $84.524 $11,648 $58.455 $46.712 $551.720 $1.594228 CUMULATIVE 249,817 375416 463,b16 533,11fi fi9fi 527 B1S,457 932,0"4 1155,505 1323,897 1 74,547 1;i153 Lfi 1594328i '»018'019 F75C'AIA 11,.AAL W 20I'2018 P'LS€_4L SEAR OCT \Ol' DEC 7A\ FEB \LARCH APRII. \4.41" 1['\E XLY A1;G SEPT TOTAL GRA\D TO R NT4T_S $31201 �6455 527.100 $9908 559950 $118]31 58531� $225995 $13526] $171 840 $177283 5L62.21 $1230268 COLLECTOSNS $5434P $5899b 51886bb $1 b50 547778 $7 950 $9.N $4.75L1 399 $b 750 W7 692 SI0.586 $53747b S1 767.744 . OFIR4ULATSIT :.SS;S43 '170,444 386,46tr : 346,i18 itr6346 532,9'26 727346 957141 1101,270 t 379,660 1;58S,03S 182704i 2017-9018FISCALYEAR ssre x 2016 2017 FISC ALL SR OCT \OP DEC IAN FEB \LARCH APRT \LAY I= JULY AUGUST SEPT TOTAL GRAtiD TOTAL VACATION RENTALS $736 gltr g))12 550148 $3300 520988 $43116 $19136 $53001 536316 $19�116 $IOi?36 1 $51,990 COLLECTIONS $143.534 $120.192 $224,790 $11.511 $MN $107.464 $36.693 $63.-069 $45.064 $7?,34? $123.573 $0 $1.003.620 $1.516.610 CUMULAMT 217,150 44.5354 720292 : 740,102 .11,469 962,044 I,008,876 1124,948 1206,338 1247,796 1,526fi[01 1,526 fi10 2016-2017FISC'ALYEAR m r 1015 2016 FISCAL STAR OCT NOV DEC 7A\ FEB \L4RCH APRID, MAY JU\T JULY AUG SEPT TOTAL GRAD TOTAL VACA ON RENTALS $6.600 $5.50C $17,000 $2220 $12,193 $13.506 $5.830 $28.40 $13350 $20,745 $14.600 $2.418 $142361 COLLECTIONS $45238 $31511 $46248 $102.969 $33.057 $71204 $186.837 $88368 $57.945 $32309 $4p 781 Sb8 L19b $810b19 $952981 MMULATIVT 51,83800 94,8ii 00 IS810250 26339L SO 3085415tr 39325150 58i,91850 702687 374,032 827,086 992,467 952991 20I$'016 FISC`,ALYEAR XC ;C Packet Pg. 2556 P.1.ai PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. cv The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing 2 and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). W U_ r_ The Environmental Restoration Office manages the County's habitat restoration and improvement projects to 00. enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining conservation lands, specifically covering the removal of invasive exotic species and planting of native species. The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data 0. 0 and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. 0 The Marine Resources Office provides a variety of services focusing on protection of the marine environment, the provision of maritime infrastructure, and the preservation of public water access, including: (1)vessel pump- out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded 0 projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. Packet Pg. 2557 (LZOZ Aienjqe_q :podoU aVD) podoU AlqluoW aVo :4u9wqoe44V co ca LO to C4 ac L!j o c ui ................... --------------------- uj z o z u m LU w 0 z 0 ui > Z uj ui z CL 5C CL z ...................... z iAn 0 C� CL I L Yes' v, LA .......... ...................... ...... ....... ........................................................................................................................................................................................................................................................................................................................................................................................................................................I (LZOZ la naq :p® ) podoU AlqluoWLaVo :4u9wqoe44V m ca LO to a m ' ac U tC I LLJ LLJ �a p ell M, °l J 0 UJ 11 4-0 UJc cr CL �.w.m_.. �...riu. —,.. _....... LC a e , ,Y aV� x. ,,.�.:... ..�,..--------------�............... .......... .......rt�. ... .. _CD .M.., � E c 0 Cj 0 0 P.1.ai Special Note for March, April, May, & June 2020: The Monroe County Planning & Environmental Resources offices closed effective March 23rd in response to the COVID-19 pandemic. Limited applications were accepted after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals & vacation rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits. All applications accepted as of June 1, 2020. Planning and Environmental Resources Comparison of Total Annual Applications 1000 900 800 4 N 700 ................................................ x 600 f 0 500x ..... U 0 400 ..... !� 300 g t .... 0 200 .. ... .... 100 E 0 - 2010 2011 2012 2013 2014 2015 2016* 2017* 2018* 2019* 2020* 2 *Includes ROGO Allocation Applications thru Dec. e( Packet Pg. 2560 P.1.ai 2019 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 2 1 0 4 Appeals& Settlements 1 1 1 5 8 Development Agreements 0 1 0 0 1 Environmental Resources 3 3 0 3 9 FLUM Amendments 3 1 0 2 6 Historic Preservation 4 3 3 1 11 Home Occupation 0 1 0 0 1 LDRD 0 2 0 1 3 LUD Amendments 3 1 2 1 7 Major Conditional Use 0 1 0 2 3 Minor Conditional Use 3 4 6 3 16 NROGO 0 0 1 0 1 N Plats 1 0 0 2 3 Pre-A 12 13 19 12 56 Public Assembly 1 2 4 5 12 2 Road Abandonment 0 1 0 1 2 w ROGO/ROGO Exemptions 50 67 34 66 217 'la 0 Shoreline Approvals 1 0 0 0 1 0. TDR 0 0 1 0 1 Temp Const Staging 0 0 2 0 2 Text Amendments 8 12 6 4 30 U Tier Amendment 1 2 2 0 5 c Time Extensions 2 0 0 0 2 THE transfer 0 1 3 0 4 Vacation Rentals 26 102 265 75 468 Variance I 1 8 4 6 29 Variance-Dock(Lon ) 1 0 0 1 2 Variance-PC 0 2 2 3 7 Total 132 230 356 193 911 Packet Pg. 2561 P.1.ai 2020 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 2 1 4 7 Appeals& Settlements 3 1 4 Development Agreements 3 3 Environmental Resources 6 1 6 7 20 FLUM Amendments 1 1 Historic Preservation 9 4 6 6 25 Home Occupation 1 1 LDRD 1 1 3 5 LUD Amendments 1 1 1 3 Major Conditional Use 1 1 1 1 4 Minor Conditional Use 6 1 1 3 10 N NROGO N Other Traffic Reviews 2 2 Plats 4 2 3 9 2 Pre-A 14 6 21 14 55 Public Assembly 2 1 3 .- Road Abandonment 1 1 4 1 7 c ROGO/ROGO Exemptions 47 28 44 45 164 Shoreline Approvals TDR i i �? Temp Const Staging Text Amendments 2 8 2 3 15 Tier Amendment i i Time Extensions 3 2 1 1 7 THE transfer c Vacation Rentals 63 59 70 72 264 Variance 3 2 7 4 16 Variance-Dock(Lon ) 1 3 1 1 3 U Variance-PC 1 4 1 5 Total 168 121 177 105 635 Packet Pg. 2562 (LZOZ Ra naq :p® ) podoU AlqluoW L aVo :4u9wqoe44V th to !to , a a_ m ac U tC 1lq ` f �Y"HflIhMMM£ �`�P�x r Al to C5 r r G r1 04. s Q3 may. a ", m, s b u.. W co M > 06. ID � v Q .. CL s err r L a` i y <00 fir ) GAG ....... .. .:..u�v ,.�..�._._ r 0 °J GCS" �..............(...........................i.,.,..,..,..,..,..............R,..,..,...................4............................1,..,..,....1,..,..,..,..,.............C,..,..,..,..7.. 4 311 (LZOZ la naq :p® ) podoU AlqluoW L aVo :4u9ua o 44 to !, a Cb a_ m ac �a a 1 it (�'6�it sft4 «t zis;i \i'1f r' t ley �I: i ........ r 0 RV, .7 tfi sir+ 'I Vie � L mil-+ ,I'6 ` s ` P fl r a-+ c!1 to [ co Q R� CG7 ��.. �. --- �E r i,� ` 1 a NQ dyar' r. a rrr- nA 0 r-, nA ry n ry is P.1.ai GIS Accomplishments — December, 2020 GIS Projects -Data/Map Requests/Technical/Web App Development - MCLA—MLS Vacant Lands List—Planning— State of Florida - GIS Parcel Layer Update - URM LUD —GIS Analysis — Trepanier& Associates - Tropical Storm Eta—PDA Mapping/Analysis —Karen Pleasant, Alison Williams - BRIC Project—Mapping/Analysis - Helene Weatherington—Judith Clark - Elevation Certificates (on-going) - Building Footprints -Updates - FLUM and LUD Amendments —Mapping—Planning - GIS Tech Support N Physical Address Assignments: GIS Data Requests: 12 U_ 0 Public Planning & Environmental Map App Usage — December, 2020 1 847 0 0 0 Usacge T'i ne Series nz � km w ?1 x F/ 42 ^q 53 'Lv iu Q it-_ 125 l 'i21 �.., r 1A r "> "rid c o i_+e i2 0 8 Q2,1 Q,L0 12F2 22 2. 24 '2' .1 27 -2t, t"30 12..,1 Packet Pg. 2565 (LZOZ la naq :p® ) podoU AlqluoWLaVo :4u9wqoe44V to to !, a a_ L 2 2 tC u - Ll a 41A L v as > ° M . txo W E r " M M 4� as M il e2 cu -u m L 0 d5 cc C , LL m LL -r 0 *_ LL CL 0- L � r as -0 Z w 45 r yes rQl 0 Ln 00 .c Ll, — u IW � Im Im m a m Im m Im wa Im Ll� w tv ,` P^^a' ` CZ LLJ qj r 7; Marine Resources Office - Accomplishments- January, 2020 —December, 2020 Channel Marker Program: Channel Marker/Buoy Replacements [7 6 5 4 3 2 cy 2 0 1 0 0 0 0 0 0 0 0 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec U_ r_ 2020 0 ---------------------------------------------------------- January 2020 $6,939.00 0 Feb $0.00 Mar $985.00 Apr $0.00 May $0.00 0 June $0.00 July $0.00 Aug $0.00 E Sept $0.00 Oct $0.00 Nov $8,389.00 Dec $15,713.00 Total $32,026.00 Total annual costs for marker/buoy replacements for the past twelve-month period were slightly lower than the cost during the same timeframe in 2019 ($46,130) which included expenses related to post-Irma marker repairs. Marker repair costs since January 2020 reflect normal (i.e. non-storm event) repair and replacement costs. Packet Pg. 2567 P.1.ai Derelict Vessel Program: Derelict Vessels Removed = 39 12 8 4 r ffffs"tt f ��f j4 _tS f"ss tJ .f 4>,y'+j i 2 0 . Jan'20 Feb Mar Apr May June July Aug Sept Oct Nov Dec 0 U January 2020 $73,603.00 February $9,600.00 0 March $29,925.00 A nil $2,100.00 May $0.00 c June $15,594.00 Jul $47,761.00 August $10,833.00 September $80,200.00 E October $777.00 November $16,120.00 December $34,258.00 Total $320,771.00 Thirty-nine (39) vessels were removed in the past twelve-month period with slightly higher costs compared to the same timeframe in 2019 ($261,125). However, beginning in March of this year, 25 of these vessels were funded through several FWC Derelict Vessel Removal Grants representing a cost savings of$215,965 to the County (or 91% of total expenditures since March). These costs are included in the table above. Packet Pg. 2568 P.1.ai Vessel Pumpout Program: Number of Pumpouts 3000 b 2505 2488 2576 2479 2500 2288 2000 1500 1000 b CD 573 703 500 Ott � 57 0 Jan'20x Feb x Marx Apr x May x June x July x Aug Sept Oct Nov Dec .,...,...,...,...,...,...,...,.....,...,...,...,...,...,...,...,...,x 13 Keyswide 25057123727, 24887 25767 2288 124790. Key West .......5.7............35.5.... 485 258 ...-542,...,..., ❑Upper Keys x 887 108 161 � Sewage Removed (in gallons) 45000 40070 c 40000 °'�5W0'" 36710 35000 - 34685 30805 30000 E 25000 20000 15000 10000 - 7516 7107 5812 5000 m ; 3837 fff 1441 0 - Jan'2W Feb x Marx Apr x May x June x July x Aug Sept Oct Nov Dec ...................................................................... ..................................� 0Keyswide 38610 x 37950 x 40070 36710 30805 34685 Key West 1441 5812 6262 2684 4902 ❑Upper Keys x 1254 1153 2205 Packet Pg. 2569 P.1.ai p State Funding Levels $800,000 i £ 1�J t 1 1 0 ti i V BSI s 1 Z � \ t 4�1 ��h \Z�i(�+�1 >� �� l �}�IY� �ll�a �t\��S� k $600 000 slj Jet IJt{l't(�7�;1t 35;s{ hh)U S�S�I�3�Y ��1 in'I��ss tiit��{�2tt�'� ii1�r �}11t5 `t�� a, $400,000i�„ 1 #f2y3t�lt�r� � isffP '1!{��i r}' 0 7� S i st{t1t}� {t $200 000 � �f�ytS ll< < mia r'�}4!'�41F i�i>ytti NIN $ 2017 - 2018 2018 - 2019 2019 - 2020 2020 - 2021 Legislative IMCVA cv Effective July 1, 2020, the County's Keys-wide mobile vessel pumpout service was temporarily suspended as a new contract could not be negotiated with the vendor, Pumpout USA. 2 The City of Key West has partnered with the County through an Interlocal Agreement to operate a _ temporary pumpout service for vessels anchored in the Key West and Stock Island anchorages. Services 0 began on August 27, 2020. To date, the City has performed 1,697 pumpouts and collected over 2 1,101 gallons of sewage from approximately 138 registered vessels. Services are anticipated to continue while Monroe County seeks a new vendor to provide Keys-wide mobile pumpout services. In addition, an unsolicited proposal was received from On The Hook Marine Services to provide temporary 00. services for the Upper Keys service area. A temporary, 4-month contract was executed and services began W on October 1st. To date, this service has provided 357 pumps and collected 4,612 gallons of sewage from 52 2, registered vessels. This vendor is doing an excellent job so far. 0 Packet Pg. 2570