Item T02 T.2
County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 `ll Mayor Pro Tem David Rice,District 4
Tire Florida.Keys ��� � � Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
February 17, 2021
Agenda Item Number: T.2
Agenda Item Summary #7866
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
No
AGENDA ITEM WORDING: Ratification and approval of Amendment 1 to State of Florida
Department of Transportation (FDOT) Public Transportation Grant Agreement GIP05 providing
$100,000.00 in additional funding for the Florida Keys Marathon International Airport Design and
Construct Hangars project. Requires $25,000 grant match from Marathon Airport operating fund
403.
ITEM BACKGROUND: The additional funds are needed to rehabilitate the storage hangars and
T-hangars located at the Marathon Airport and fund construction administration services.
PREVIOUS RELEVANT BOCC ACTION: Approval of Original Grant Contract GIP05 on
September 16, 2020.
CONTRACT/AGREEMENT CHANGES:
Adds $100,000 in add'l grant funding to be able to complete the project
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
MTH FDOT Grant GIP05 MTH Hangars Amend 1
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: June 30, 2025
Total Dollar Value of Contract: $100,000.00
Total Cost to County: -0-
Current Year Portion:
Budgeted: yes
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Source of Funds: FDOT grant GIP05 (80%) and Airport Operating Fund 403 (20%)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
03/17/21 403-63502 - MARATHON AIRPORT R & R $25,000.00
REVIEWED BY:
Richard Strickland Completed 02/08/2021 2:10 PM
Pedro Mercado Completed 02/08/2021 2:23 PM
Purchasing Completed 02/08/2021 2:36 PM
Budget and Finance Completed 02/08/2021 3:51 PM
Maria Slavik Completed 02/08/2021 3:54 PM
Liz Yongue Completed 02/08/2021 4:01 PM
Board of County Commissioners Pending 02/17/2021 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGc11119
GRANT AGREEMENT
Financial Project Number(s):
Fund(s): DPTO FLAIR Category: 088719
pten�segment-phase-sequence) g ry�
438796-1-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1P05 Federal Award Date: Amendment No.: 1
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A
CSFA Number: 55.004
CSFA Title: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment")is made and entered
into on by and between the State of Florida, Department of Transportation
("Department"), and Monroe County Airports, ("Agency"),collectively referred to as the"Parties."
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WHEREAS, the Department and the Agency on 9/23/2020 (date original Agreement entered)entered into a Public
Transportation Grant Agreement("Agreement").
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as >-
follows:
1. Amendment Description. The project is amended Adding additional FY21 funds
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below(select all programs that apply):
X Aviation
Seaports
Transit
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Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
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3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X_ Exhibit B: Schedule of Financial Assistance
*Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit B2: Advance Payment Financial Provisions
*Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
Exhibit E: Program Specific Terms and Conditions
_ Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance (Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
*Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725-000.03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION Occ11119
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by$125,000 bringing the revised total
cost of the project to $625,000.
The Department's participation is X increased/ _ decreased by $100,000. The Department agrees to
participate in the Project cost up to the maximum amount of $500,000, and, additionally the Department's
participation in the Project shall not exceed 80.00% of the total eligible cost of the Project.
Except as modified,amended,or changed by this Amendment,all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
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IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
AGENCY Monroe County STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Airports
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Name: Richard Strickl11 a 11 nd` Name: Daniel Iglesias
Title: Director of Airports, Title: Director of Transportation Development
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STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
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Legal Review:Alicia Trujillo
PEb_ O J.
ASSISTA UNTY ATTORNEY
2/5/21
Date- E
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02120
EXHIBIT A
Project Description and Responsibilities
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A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): Florida Keys Marathon Airport Design and Construction Hangars
B. Project Location (limits, city, county, map): The Florida Keys Marathon International Airport/Marathon, FL/Monroe
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): This project includes the replacement and rehabilitation of the storage hangars
and T-hangars located at The Florida Keys Marathon International Airport.
D. Deliverable(s):
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice Ln
purposes will be the incremental progress made toward completion of project scope elements. Supporting CL
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs (including but not limited to):
F. Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS Occ02120
EXHIBIT B
Schedule of Financial Assistance
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FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial' FLAIR State Object CSFA/ CSFA/CFDA Title or
Management Fund Category fiscal Code CFDA Funding Source Funding
Number Type Year Number Description Amount E
438796-1-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $400,000
438796-1-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $100,000
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438796-1-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $100,000 CL
438796-1-94-01 LF 088719 1 2021 1 751000 1 55.004 1 Aviation Grant Program $25,000
Total Financial Assistance $625,000
B. Estimate of Project Costs by Grant Phase:
Phases* State Local Federal Totals State Local Federal W
Land Ac uisition $0 $0 $0 $0 0.00 0.00 0.00
Planning $0 $0 $0 $0 0.00 0.00 0.00
Environmental/Design/Construction $500,000 $125,000 $0 $625,000 80.00 20.00 0.00 E
Capital Equipment $0 $0 $0 $0 0.00 0.00 0.00
Match to Direct Federal Fundin $0 $0 $0 $0 0.00 0.00 0.00 E
Mobility Management $0 $0 $0 $0 0.00 0.00 0.00
Transit Onl
Totals $500,000 $_125 000 $0 $625.000
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement. I
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BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3476, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase)has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Monroe County Airports
Department Grant Manager Name
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Signature Date m
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725.000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS Occ02120
EXHIBIT D
AGENCY RESOLUTION
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PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2120
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
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THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
`Award Amount: $500,000
*The award amount may change with amendments I
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Specific project information for CSFA Number 55.004 is provided at: httos�//ai)i)s.fidfs.com/fsaa/searchCataloq.as_p x
COMPLIANCE RE UIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT:
State Project Compliance Requirements for CSFA Number 55.004 are provided at: >-
h!!pi.//apps.fldfs.com/fsaa/searchCom2lance.ast�x
The State Projects Compliance Supplement is provided at: https://apos.fldfs.com/fsaa/comoiiance.aspx
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To:Brittany.Williams-Sanders@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1P05
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2/4/2021 ns
CONTRACT INFORMATION
Contract: G1 P05
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Contract Type: GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
Vendor Name: MONROE COUNTY BOCC r
Vendor ID: F596000749053 ru
Beginning Date of This Agreement: 09/23/2020
Ending Date of This Agreement: 06/30/2025
Contract TotallBudgetary Ceiling: ct=$500,000.00 LO
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Description: Florida Keys Marathon Airport Design and Construction Hangars r
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON2/4/2021
Action: Supplemental
Reviewed or Approved: APPROVED
Organization Code: 55062020629 W
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Expansion Option: A9
Object Code: 751000
Amount: $100,000.00
Financial Project: 43879619401 ns
Work Activity(FCT): 215 ns
CFDA:
Fiscal Year. 2021
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Budget Entity: 55100100 CL
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Category/Category Year:" 088719/21
Amendment ID: S001
Sequence: 00
User Assigned ID: S001
Enc Line(6s)/Status: 0002/04
Total Amount: $100,000.00
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