2. 1st Amendment 04/15/2020 TO \\,1
° , Kevin Madok, CPA
. r, Clerk of the Circuit Court& Comptroller—Monroe County, Florida
DATE: April 20, 2020
TO: Rhonda Haag
Chief Resilience Officer
Lindsey Ballard, Aide
to the County Administrator
�
FROM: Pamela G. HancoC�.C.
SUBJECT: April 15th BOCC Meeting
Attached is an electronic copy of the following item, executed on behalf of Monroe
County, for your handling
07 1st Amendment to the Interlocal Agreement with Broward County for financial support to
the Southeast Florida Regional Climate Change Compact to increase the amount from$50,000.00 to
$75,000.00 for year three,totaling$175,000.00 over three years;and to authorize the Office of County
Attorney to make minor non-substantive edits to the subject agreement with review and approval as to form,
in case minor edits or clarifications become necessary.
Once die document if fully executed please provide an electronic copy to this office for the
record. Should you have any questions please feel free to contact me at (305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Ronda 33040 Marathon,Florida 33050 Plantation Key,Ronda 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
FIRST AMENDMENT TO INTERLOCAL AGREEMENT AMONG BROWARD
COUNTY, MIAMI-DADE COUNTY, MONROE COUNTY, AND PALM BEACH
COUNTY FOR COST SHARE SUPPORT OF SERVICES FOR THE SOUTHEAST
FLORIDA REGIONAL CLIMATE CHANGE COMPACT
This is a First Amendment("First Amendment")to the agreement among the counties of Broward,
Miami-Dade, Monroe, and Palm Beach, political subdivisions of the State of Florida, for cost-
share support services for the Southeast Florida Regional Climate Change Compact ("Interlocal
Agreement"). The counties are collectively referred to as the "Parties," and, when excluding
Broward, the "Contributing Counties."
Recitals
A. The Parties entered into the Interlocal Agreement on July 18,2018,and agreed to share the
costs associated with the Institute for Sustainable Communities' ("ISC") coordination and
facilitation of services for the Southeast Florida Regional Climate Change Compact.
B. The Parties desire to increase their respective 2020 calendar year contributions to Eighteen
Thousand Seven Hundred Fifty Dollars ($18,750) per quarter for a total payment of
Seventy Five Thousand Dollars ($75,000) in 2020 by each of the Parties and a total not-to-
exceed amount of One Hundred Seventy Five Thousand Dollars ($175,000) by each of the
Parties.
C. The Parties agree that it would be beneficial to have a more formal Compact Leadership
Committee tasked with providing unified advice and recommendations to the Parties'
governing bodies with respect to climate change and resilience issues.
D. The Parties desire to update the contact information for Palm Beach County.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged,the Parties agree as follows:
1. Section 1.6 of the Interlocal Agreement is hereby created as follows:
1.6 Compact Leadership Committee. Each Party agrees to participate in a four-County
Compact Leadership Committee, which will provide formal, unified advice and
recommendations on climate change and resilience issues to the Parties' governing
bodies. Each Party will select one representative to serve on the Compact
Leadership Committee,which representative must have experience and knowledge
in the area of resilience and climate change and must have a leadership position
related to the area of resilience and climate change in the respective County's
government. Each Party may designate an alternate to the Compact Leadership
Committee, but such alternate must meet the same qualifications as each
Party's representative. The initial representatives from each County are:
• The Chief Resilience Officer of Broward County.
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• The Deputy Resilience Officer of Miami-Dade County.
• The Sustainability and Projects Director of Monroe County.
• The Director of the Office of Resilience of Palm Beach County.
The Compact Leadership Committee will seek input from stakeholders and
technical and scientific experts, and it may invite and hear from experts and
representatives of other local governments and stakeholders, including but not
limited to local municipalities, the South Florida Water Management District, the
Florida Climate Institute,The Nature Conservancy, and the South Florida Regional
Planning Council.
The Compact Leadership Committee will serve in an advisory capacity to the
Parties' governing bodies and lacks the power or authority to commit the Parties
or any of their agencies or instrumentalities to any policies, incur any financial
obligations, or to create any liability, contractual or otherwise, on behalf of the
Parties or any of their agencies or instrumentalities.
All proceedings of the Compact Leadership Committee must be conducted in
accordance with the Government in the Sunshine Law, § 286.011, F.S., and the
Florida Public Records Act, Ch. 119, F.S. Members of the Compact Leadership
Committee must also comply with all applicable ethics laws. Three members of
the Compact Leadership Committee constitute a quorum. The Compact Leadership
Committee will hold regular meetings and will aim to meet at least once a month.
The Compact Leadership Committee may create its own rules of procedure, as
needed, provided that such rules are consistent with this Agreement and applicable
laws.
2. Section 2.1 of the Interlocal Agreement is hereby replaced in its entirety as follows:
2.1 Upon receipt of an invoice from Broward,the Contributing Counties agree to each
remit up to $175,000 to Broward as their respective share of costs. Broward will
use any funds remitted from the Contributing Counties to fulfill any payment
obligations under the agreement between Broward County and the Institute for
Sustainable Communities for Coordination and Facilitation Services for the
Southeast Florida Regional Climate Change Compact. Broward agrees to also
remit up to $175,000 to ISC and, on behalf of the Parties, to retain and supervise
ISC's performance of the ISC Scope of Services, attached as Exhibit A.All Parties
agree to contribute equal amounts,within the dollar limits of this Agreement.
3. Section 4.1 of the Interlocal Agreement is hereby amended to read as follows:
4.1 For the Term, Contributing Counties will pay Broward up to a maximum amount
as follows:
Services/Goods Not-To-Exceed Amount
Miami-Dade $-I5 ,; $175,000
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Monroe @W4$175,000
Palm Beach &-54;444$175,000
TOTAL NOT TO EXCEED $454;444$525,000
3. Section 4.2.2 of the Interlocal Agreement is hereby amended to read as follows:
4.2.2 Broward may invoice each of the Contributing Counties in the amounts set forth as
follows:
2018: Calendar Quarter 2 $25,000 for services provided by ISC in Calendar
Quarters 1 and 2
2018: Calendar Quarter 3 $12,500
2018: Calendar Quarter 4 $12,500
2019: Calendar Quarter 1 $12,500
2019: Calendar Quarter 2 $12,500
2019: Calendar Quarter 3 $12,500
2019: Calendar Quarter 4 $12,500
2020: Calendar Quarter 1 $42,588$18,750
2020: Calendar Quarter 2 $lq,500 $18,750
2020: Calendar Quarter 3 $12,500 $18,750
2020: Calendar Quarter 4 $12,500 $18,750
4. Section 9.7 of the Interlocal Agreement is hereby replaced in its entirety as follows:
9.7 Notices. For a notice to a party to be effective under this Agreement, notice must
be sent via U.S. first-class mail with a contemporaneous copy via e-mail to the
addresses listed below. Notice will be effective upon mailing. The addresses for
notice will remain as set forth herein unless and until changed by providing notice
of such change in accordance with the provisions of this section.
FOR BROWARD:
Broward County Environmental Planning and Community Resilience Division
Attn: Jennifer Jurado, PhD, Director and Chief Resilience Officer
Governmental Center, Room 329H
115 South Andrews Avenue
Fort Lauderdale, Florida 33301
Email address:jjurado@broward.org
FOR MIAMI-DADE:
Miami-Dade Office of Resilience,Regulatory & Economic Resources Department
Attn: James F. Murley, Chief Resilience Officer
Stephen P. Clark Center
111 NW 1 st Street, 12th Floor
Miami, Florida 33128
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Email address: MURLEYJ@miamidade.gov
FOR MONROE:
Monroe County Administration
Attn: Rhonda Haag, Sustainability and Projects Director
102050 Overseas Highway, Ste. 246
Key Largo, FL 33037
Email address: Haag-Rhonda@MonroeCounty-FL.Gov
FOR PALM BEACH:
Palm Beach County Office of Resilience
Attn: Megan Houston, Director
2300 North Jog Road, 4th Floor
West Palm Beach, FL 33411
Email address: MSHouston@pbcgov.org
5. 'Exhibit A —ISC Scope of Services" of the Interlocal Agreement is hereby replaced with
"Amended Exhibit A—Scope of Services," attached hereto and made a part hereof.
6. Except as amended herein, all other terms and conditions of the Interlocal Agreement
remain in full force and effect.
7. In the event of any conflict or ambiguity between the terms and provisions of this First
Amendment and the Interlocal Agreement,the terms and provisions of this First Amendment will
control to the extent of any such conflict or ambiguity.
[Remainder of page intentionally left blank]
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IN WITNESS WHEREOF, the Parties hereto have made and executed this First
Amendment to the Interlocal Agreement Among Broward County, Miami-Dade County, Monroe
County, and Palm Beach County for Cost Share Support of Services for the Southeast Florida
Regional Climate Change Compact: BROWARD COUNTY through its BOARD OF COUNTY
COMMISSIONERS,signing by and through its Mayor or Vice-Mayor,authorized to execute same
by Board action on the (Ott, day of May-t k , 20'U, and Contributing Counties,
signing by and through their officials, duly authorized to execute same.
BROWARD
ATT T: BROWARD COUNTY, by and through
its Board� ty Commissioners
y.
B oward County A ministrato as 1.,,
ex officio Clerk of the Broward Coun day of te r- , 20
Board of County Commissioners
o0eI1111
M I�s ��,,��
Approved as to form by
G •• 4 Andrew J. Meyers
�`�'� • ' �'�= Broward County Attorney
Governmental Center, Suite 423
•� 1st. o; N + 115 South Andrews Avenue
•°' OC '')
O t.� g15 0 = Fort Lauderdale, Florida 33301
J °�y 1 � = Telephone: (954) 357-7600
CQUN'.•'•• Telecopier: (954) 357-7641
MATTE AZCOITIA Digitally signed byMAI1EAZCoITIA
By: Data:2020.06.1011:05:04-04'00'
Rocio Blanco Garcia (Date)
Assistant County Attorney
MATTE AZCOITIA 0gilaiy.g.tdbyWl AZCOMA
By: 0,W 2020.06.1011:05:38-"109
Maite Azcoitia (Date)
Deputy County Attorney
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FIRST AMENDMENT TO THE INTERLOCAL AGREEMENT AMONG BROWARD
COUNTY,MIAMI-DADE COUNTY, MONROE COUNTY,AND PALM BEACH
COUNTY FOR COST SHARE SUPPORT OF SERVICES FOR THE SOUTHEAST
FLORIDA REGIONAL CLIMATE CHANGE COMPACT
MIAMI-DADE
WITNESSES: MIAMI-DADE COUNTY
Sig1
11
11
ure r
By: ( f
Authorized Signor t�
Jack Osterholt, Deputy Mayor/Director
Print Name of Witness above Print Name and Title
5th day of June , 2020
Signature
i
1' ATTEST:
Print Name of W i e s above
orate S ' tart' or other person
orized fo attest
&"" FRAN12ES 0.RODGERS
MY COMMISSION#GG340167
"oFFl.oPP EXPIRES:August 06,aoa3 (CORPORATE SEAL OR NOTARY)
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FIRST AMENDMENT TO THE INTERLOCAL AGREEMENT AMONG BROWARD
COUNTY,MIAMI-DADE COUNTY,MONROE COUNTY,AND PALM BEACH
COUNTY FOR COST SHARE SUPPORT OF SERVICES FOR THE SOUTHEAST
FLORIDA REGIONAL CLIMATE CHANGE COMPACT
MONROE
WITNESSES: MONROE COUNTY
-
r
Signature _ . Autho r :s ,r
Mayor,Heather Carruthers
Print Name of Witness above Print Name and Title
15th day of April , 20 20
Signature
ATTEST: KEVIN MADOK,CLERK
Print Name of Witness above
Corporate Secretary or other person
authorized to attest
-- ---_---- Deputy Clerk,Pamela Hancock
itti
OORATE SEAL OR NOTARY)
. . ty. EY 10
y =—'^ _
Affi#s1Mrt
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7 of I I
FIRST AMENDMENT TO THE INTERLOCAL AGREEMENT AMONG BROWARD
COUNTY, MIAMI-DADE COUNTY,MONROE COUNTY,AND PALM BEACH
COUNTY FOR COST SHARE SUPPORT OF SERVICES FOR THE SOUTHEAST
FLORIDA REGIONAL CLIMATE CHANGE COMPACT
PALM BEACH
W ESSES: PALM BEACH COUNTY
41
Signature Mayor Dave Kerner
e
Print Name of Witness above Print Name
MAR 1 0 2020
day of , 20
SignaPdre
Print Name of Witness above
ATTEST: �I
Sharon R.Bock, �, ' %+
Cler
Approved as to Form and Legal Sufficiency By: fn
By: � �� Deputy r L Oft
County Attorney
(CORPORATE SEAE` ARY)
APPROVED AS TO TERMS
AND CONDITIONS
By
Department Director
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Amended Exhibit A—Scope of Services
Support for the Southeast Florida Regional Climate Change Compact
Statement of Work for 2018—2020
During the contracted period, the Institute for Sustainable Communities ("ISC") must provide a
level of effort and time per year that will not be less than the equivalent of two and a half(2.5)
full-time employees. This level of effort will combine the time and expertise of ISC staff to provide
services to the South Florida Regional Climate Change Compact("Climate Compact'), including
governance process facilitation and support, strategic and technical assistance, communications
delivery and support, and assistance in identifying additional financial resources from federal,
state, and private philanthropic sources to support the growth and expansion of Compact service
delivery. With respect to the Compact Leadership Committee, as well as working groups and
advisory groups, ISC must conduct all tasks in accordance with the Sunshine Law, the Public
Records Act, and all other applicable law. The details of the services ISC must perform are
articulated in the tasks and deliverables set forth below.
Task 1: Provide Secretariat Services for the Climate Compact
Task 1.1: Compact Leadership Committee Meeting Support
Representative tasks include: Coordinating a minimum of monthly meetings of the Compact
Leadership Committee and providing meeting support, identifying key strategic and management
issues for the ongoing success of the Climate Compact;developing meeting agendas in partnership
with the Compact Leadership Committee and chairperson, as appropriate; compiling hot topics for
discussion with the Climate Compact; facilitating communications by Climate Compact partners;
assembling requests for Climate Compact support and engagement; and conducting tasks in
accordance with all applicable laws.
Task 1.2: Biannual(2x annually) Climate Compact Retreats
Representative tasks include: Identifying key strategic and management issues for the ongoing
success of the Climate Compact;providing strategic advice to the Compact Leadership Committee
and associated resilience staff from the Parties; developing the retreat agenda with input by
Compact Leadership Committee and resilience staff from the Parties; conducting the retreat in
accordance with all applicable laws, and paying for various retreat-related expenses, including
venue and audiovisual equipment costs, if applicable, ISC staff travel costs, breakfast and lunch,
printing, and other miscellaneous costs.
Task 1.3: General Climate Compact Support—Priority Tasks
Representative tasks include: Providing support on short and longer-term tasks as prioritized and
assigned by the Compact Leadership Committee or the Contract Administrator, as appropriate, on
an annual basis with the ability to make adjustments on a quarterly basis as issues, challenges, and
opportunities arise in furthering the interests of the Climate Compact partners; developing an
annual Climate Compact work plan in collaboration with the Climate Compact Leadership
Committee and the Contract Administrator, as appropriate, to guide Climate Compact's annual
work priorities and deliverables; maintaining a timeline; and developing processes to achieve
deliverables.
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Task 1.4: Annual Regional Climate Leadership Summit("Summit") Support
Representative tasks include: Participating on Summit planning team calls; assisting with the
development of Summit themes, panels, and deliverables; assisting with the identification and
engagement of speakers for the Summit; traveling to and participating in the Summit.
Task 1.5: General Fundraising Support
Representative tasks include: Identifying new grant resources for the Climate Compact (federal,
state, or private philanthropy) and coordinating the development of proposals and budgets in
partnership with the Compact Leadership Committee and Contract Administrator, as appropriate.
Task 1.6: Climate Compact Working Group Coordination and Support
Representative tasks include: Identifying key issues and annual priorities in collaboration with
working groups; developing agendas for participants; scheduling meetings and, upon request,
providing facilitation during the meetings;taking meeting notes,and tracking action items through
completion; providing research, analysis, and specific Climate Compact-branded guidance
products, tools, and reports, as requested by the working groups; and conducting all tasks in
compliance with all applicable laws.
Task 2: Provide implementation support for the Regional Climate Action Plan ("RCAF")
Task 2.1: RCAP Implementation Workshops (three per year)
Representative tasks include: Designing the workshop and agenda; managing logistics; and
producing the guidance materials from the RCAF for the Climate Compact website. ISC must pay
for all workshop event costs, including ISC staff travel costs, venue, audiovisual equipment,
catering, printing, and other miscellaneous costs.
Task 2.2: Conduct a regional Greenhouse Gas Inventory
Representative tasks include: Developing inventory scope in collaboration with guidance from the
Climate Compact Leadership Committee and Contract Administrator, as appropriate; obtaining
data from all relevant sources across the region;analyzing data;writing,formatting,and publishing
a report.
Task 2.3: Sea Level Rise ("SLR") Ad Hoc Technical Advisory Group Coordination and
Support
Representative tasks include: Developing and administering SLR projection survey; synthesizing
and reporting on survey data; developing agendas; scheduling meetings and, upon request,
providing facilitation; taking meeting minutes, and tracking action items through completion;
providing research to support group activity, as requested by the SLR Ad Hoc Technical Advisory
Group, resilience staff from the Parties, and the Contract Administrator, as appropriate; and
conducting all meetings in accordance with applicable law.
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Task 3: Climate Compact Communications Support
Task 3.1: Climate Compact Website and Climate Compact Currents
Representative tasks include: Providing ongoing support and maintenance to the Climate Compact
website; developing new content and pages on the Climate Compact site; developing and
delivering the Climate Compact's quarterly e-newsletter.
Task 3.2: Press/Media Relations and External Inquiries Support
Representative tasks include: Fielding and responding to media requests on behalf of the Climate
Compact when appropriate; directing reporters to relevant Compact Leadership Committee
members or Parties' resilience staff; speaking to reporters on background; developing talking
points for Climate Parties with press; tracking all relevant press; and responding to Climate
Compact email inquiries, as requested by resilience staff from the Parties and the Contract
Administrator, as appropriate.
Task 3.3: Climate Compact Communication Collateral Development and Maintenance
Representative tasks include: Developing and updating template Climate Compact presentations
for each Party's use; developing and updating Climate Compact fact sheet and other
communication pieces as requested by the Parties, or as required by the circumstances.
Deliverables
ISC must provide a quarterly narrative report detailing activities across these three key tasks,
including an ISC accounting of staff time and expenses for review and approval by the Contract
Administrator.
Personnel and Fringe Benefits—salaries are budgeted as gross wages and reflect current or
comparable rates from ISC's current projects. ISC fringe benefits are based on each employee's
salary, timesheet allocations, and its Negotiated Indirect Cost Rate Agreement ("NICRA")
(included as Attachment A), which is approved by United States Agency for International
Development, ISC's cognizant audit agency.
Travel—ISC requires travelers to take reasonable steps to lower travel costs and air travel is based
on economy or coach class fares. ISC pays for actual hotel costs and provides per diem rates for
meals and incidental expenses that do not exceed US Government rates.
Other Direct Costs—ISC's estimates include communication and photocopying expenses and a
portion of ISC's A-133 audit expense. These expenses have been budgeted for this program based
on ISC's overall program cost and budget.
Indirect Costs—ISC's indirect cost calculation methodology uses a modified total direct cost base
consisting of total direct costs, less grant agreement amounts that exceed $25,000. ISC's NICRA
is currently 28 percent of its modified total direct cost base.
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STATE OF FLORIDA )
) SS
COUNTY OF BROWARD )
I, Bertha Henry, County Administrator, in and for Broward County, Florida,
and Ex-Officio Clerk of the Board of County Commissioners of said County, DO
HEREBY CERTIFY that the above and foregoing is a true and correct copy of First
Amendment to Interlocal Agreement the same appears in said Board of County
Commissioners meeting held on the 10t' day of March. (Item 27A)
IN WITNESS WHEREOF, I have hereunto set my hand and official seal
this 15th day of June, 2020.
+e�0 M tM/S
;..•••••••., S� �., BERTHA HENRY
COUNTY ADMINISTRATOR
Z �` CREATED
CT 1st
1915 o cn
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By: Deputy erk
4hIIdEltlih
( SEAL )
Attachment A—ISC Negotiated Indirect Cost Rate Agreement
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• U UD
FROM THE AMERICAN PEOPLE
NEGOTIATED INDIRECT COST RATE AGREEMENT
September 29,2017
ORGANIZATION
Institute for Sustainable Communities
535 Stone Cutters Way
Montpelier,Vermont 05602
The rates approved in this Agreement are for use on grants,contracts and other agreements with 1
the Federal Government to which OMB Circular A-122 applies, subject to the conditions in
section ILA, below. The rate(s) were negotiated by the U.S. Agency for International
Development in accordance with the authority contained in Attachment A,Section E.2.(a),of the
Circular. Effective December 26,2014,the authority contained in Appendix IV,Section C.2.a.,
of 2 Code of Federal Regulations(CFR)200 applies. Ili
SEcrioN I:NEGOTIATED INDIRECT COST RATES
_' ;.rEFFECTIVE`PERIOD ,, INDIItECTCOSTRATES
x FRINGEBEAIEFITS= OVERHEAD^
TYPE FROM.' TAROUGIi
Final 10-01-14 09-30-15 30.93% 29.14%
Final 10-01-15 09-30-16 30.97% 29.66%
Provisional 10-01-16 1 Until Amended 35.00% 28.00%
Base of Application i
(a) Total labor dollars excluding national in-country staff salaries, expatriate allowances,
relocation allowances and temporary staff
(b) Total costs excluding overhead expenses,donated services and subawards in excess of
$25,000 per each subaward
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I
Institute for Sustainable Communities I Page 18
SECTION II:GENERAL
A. LIMITATIONS: Use of the rate(s)contained in this Agreement is subject to all statutory or
administrative limitations and is applicable to a given grant,contract or other agreement only
to the extent that funds are available. Acceptance of the rate(s)agreed to herein is predicated
upon the following conditions:
1. That no costs other than those incurred by the granteelcontractor or allocated to the
grantee/contractor via an approved central service cost allocation plan were included in its
indirect cost rate proposal and that such incurred costs are legal obligations of the
grantee/contractor and allowable under the governing cost principles,
2. That the information provided by the granteelcontractor which was used as a basis for
acceptance of the rate(s)to herein is not subsequently found to be materially inaccurate,
3. That the same costs that have been treated as indirect costs have not been claimed as direct
costs,and
4. That similar types of costs have been accorded consistent treatment.
B. ACCOUNTING CHANGES: The grantee/contractor is required to provide written
notification to the indirect cost negotiator prior to implementing any changes which could
affect the applicability of the approved rates. Any changes in accounting practice to include
changes in the method of charging a particular type of cost as direct or indirect and changes
in the indirect cost allocation base or allocation methodology require the prior approval of the
Office of Overhead,Special Cost and Closeout(OCC). Failure to obtain such prior written
approval may result in cost disallowance.
C. NOTIFICATION TO FEDERAL AGENCIES:A copy of this document is to be provided by
this organization to other Federal funding sources as a means of notifying them of the
Agreement contained herein.
D. PROVISIONAL-FINAL RATES:The grantee/contractor must submit a proposal to establish
a final indirect cost rate within nine months after its fiscal year end. Billings and charges to
Federal awards must be adjusted if the food rate varies from the provisional rate. If the final
rate is greater than the provisional rate and there are no funds available to cover the
additional indirect costs,the organization may not recover all indirect costs. Conversely,if
the final rate is less than the provisional rate,the organization will be required to pay back
the difference to the funding agency.
I
Institute for Sustainable Communities I Page 19
E. SPECIAL REMARKS:
1. Indirect costs charged to Federal grants/contracts by means other than the rate(s)cited in the
agreement should be adjusted to the applicable rates)cited herein which should be applied to
the appropriate base to identify the proper amount of indirect costs allocable to the program.
2. Grants/contracts providing for ceilings as to the indirect cost ratc(s)or amount(s),which are
indicated in Section I above,will be subject to the ceilings stipulated in the grant,contract or
other agreement. The ceiling rate(s) or the rate(s) cited in this Agreement, whichever is
lower, will be used to determine the maximum allowable indirect cost on the grant or
contract agreement.
3. The rates hereby approved are subject to periodic review by the Government at any time their
use is deemed improper or unreasonable. You are requested to advise the Government
promptly of any circumstances,which could affect the applicability of the approved rates.
4. You are directed to submit adjustment or final financial expenditure reports(SF-425)for all
flexibly priced grants and other agreements;or adjustment or final vouchers for all flexibly
priced contracts within 120 days after settlement of the final annual indirect cost rates. Audit
adjustments should be clearly delineated so as to be readily identifiable for verification by
this office. Care should be taken that amounts claimed do not exceed award limitations or
indirect cost rate ceilings. USAID will deobligate any remaining funds if the required
financial expenditure reports or vouchers are not submitted within 120 days. Once the
money is de-obligated,it will not be reinstated.
ACCE�D�Insti or Su Communities
r _
Signature —Eug6ffia L.Brown
Agreement Officer
Overhead,Special Cost and Closeout Branch
Printed or Typed Name Cost,Audit and Support Division
P `' �I� N� OlrrceofAcquisitionandAssistance
U.S.Agency for Intemational Development
tt T'llcAA
Date '
Institute for Sustainable Communities Page 20