1st Modification 12/09/2020 :4;a4 Kevin Madok, CPA
a;
Clerk of the Circuit Court&Comptroller—Monroe County,Florida
DATE: December 17, 2020
TO: Stan Thompson, Budget/Contract Administrator
Project Management
FROM: Pamela G. Hance t.
SUBJECT: December 9th BOCC Meeting
Enclosed are two duplicate originals of die following item,executed on behalf of Monroe
County,for your handling:
C 19 1st Modification,extending die completion date of die grant, of a Hazard
Mitigation Grant Program Agreement N4337-66-R with the Florida Department of Emergency
Management which provides design funding,in the amount of$916,071.21, for die Emergency
Operations Center at die Marathon Airport
Please be sure to return a fully executed duplicate original or a copy if submitted to die
state electronically. Should you have any questions please feel free to contact me at(305) 292-
3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Rohde 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
0
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis Jared Moskowitz
Governor Director
February 26, 2021
Mr. Cary Knight
1100 Simonton Street, RM 2-216
Key West, Florida 33040
Re: Project #4337-066-R, Monroe County Board of County Commissioners
Dear Mr. Knight:
Enclosed is the executed Hazard Mitigation Grant Program (HMGP) contract
modification number (1) (Contract #H0206) between Monroe County Board of County
Commissioners and the Division of Emergency Management.
Please email all Requests for Reimbursement (Attachment D) to the project manager at
Carmen.Acosta@em.myflorida.com. The Project Manager for this contract is:
Carmen Acosta, Project Manager
Florida Division of Emergency Management
2702 Director's Row
Orlando, Florida 32809
If you have any specific questions regarding the contract or the Request for
Reimbursement form, please contact Carmen Acosta at (850) 692-9458.
Respectfully,
Digitally signed by Miles E.Anderson
son DN:cn=Miles E Anderson,o=DEM,ou=Mitigation,
Miles E. Ander email—Miles.anderson@em.myflorida.com,c=US
Date:2021.03.02 12:18:17-05'00'
Miles E. Anderson
Bureau Chief, Mitigation
State Hazard Mitigation Officer
Enclosure
D IV IS 10 N H EA DQUA RTE R S Telephone: 850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard vwm.FloridaDisaster.ora 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
4337-066-R
Ref*:20-HM-4337-44-BF-H0206
Project ID #4337HM00066 APPENDIX C-1 -Grants/Subgrants
DIVISION OF EMERGENCY MANAGEMENT
Grant/Grant and Aid Subgrant Routing Sheet
DEM Contract/Grant Number: H0206 ( Date Initiated:
Pi Manager/Contact er/Contact Person:Kathleen Marshall/Carmen Acost° �f ��
J g to 1e: 850-692-9458 01/27/2021
et r6 to 6ratits Specialist Kallyn Quirk Phone: 850-815-4555 1,
Kathleen Marshall m� MA- 1A�
Division Appr°anal: Date: ,/�/� O� le Div Director
Subgrantee/F Lind ing Source: Monroe County Board of County Commissioners Received:
Effective Dates: 01/14/2020- 11/30/2021 Amount: $916,071.21
Type of Agreement: A)Grant B)G&A Subgrant Agreement Modification
C)Loan Agreement D)Other(explain)_
Routing:
First Review—Finance:
.. At i ec'IN I, "
F -
Cr cat 4Y"
r 7
%#q' ?,;I
� f
Fiscal Mgnrt Signature:
'j ! gg
4
Approved as to Legal Sufficiency.
First Review—Legal: __ Date Received
2/3/21
Dat�F�r��ed
Digitally signed by Erik Sayler ,J
DN dc=—org d - rector
rI ay er o-
Erik Sayl I Erik.S yl C .myflor da com
Legal Signature: D t:2021 02 05 11 31:03-0500
Second Review—Finance Date Received
Date Reviewed
Fiscal Mgmt Signature:
Second Review—Legal: Date Received
Date Reviewed
Legal Signature:
Distribution: 1 -Division/Bureau with Original Agreement 2-Grants with Original Agreement 3 -Fiscal Mgmt with Cati� °o�tl ;
Agreement
Revised 03/14
APPENDIX D
S VS RECIPIEN ANDS C 0 N T R A C T U Al A NT INFORMATION SHE
SECTION I-GENERAL CONTRACTISUBGRANT INFORMATION
REFERENCE k 20-HM4337-HM- F-H0206 PROJECT# 4337-066-R
CONTRACT#: H0206 A IARD AMOUNT; $ 916,071.21
DIVISION, Emergency Management BUREAU: mitigation PROGRAM: Hazard Mitigation
SUB-RECIPIENT/CONTRACTORNAME: Monroe County Beard of County Commissioners
FEDERAL EMPLOYER INDENTIFICATIONISOCIAI_SECURITY NUMBER{ 69-6000749
OR.
FLAIR FUND IDENTIFICATION NUMBER:
(STATE AGENCIES ONLY)
SUB-RECIPIENT/CONTRACTOR CONTACT PERSON. Cary Knight, Director Department of Project Management
SUB-RECIPIENT/CONTRACTOR REMITTANCE ADDRESS;
Monroe County
500 Whitehead Street
Key West,Florida 3366
DEM CONTRACT MANAGER: Kathleen Marshall; Community Program Adrninistrator ;9 /
BEGINNING DATE 01/14/2020 ENDING DATE: 11/30/21
MINORITY VENDOR CODE: (if applicable,choose one:H- lace,i-Hispanic,,J-Asran,K-Nafive American, " aman)
SECTION 2-SU'BGRANT RECIPIENT DATABASE INFORMATION
ALLOCAT[ON OF PROGRAM AS&STA 10E BY COUNTY`;.
COUNTY COUNTY AWARD AMOUNT COUNTY LATCH AMOUNT
Monroe County 916,071.21 1,306,013.79
Total $ 916,071,21 $ 1,306,013,79
SECTION -SUBC ANTICONTRACT FINANCIAL INFORMATION
DEM GRANT# 6702F CFDA;f# 97.039 CSFA#
ORGANIZATIONAL LEVEL.: 31-60-05-0 a-000 EXPANSION OPTIOk BF
FUND: 20-2-7 0001 OBJECT CODE, 780001 {AAA LIFE ITEM: CATEGORY: 105154
GRANT REPORTING REQUIREMENTS, (Grant Awards Orly)( MO-Monthly, QR-Quarterly, NA)
IF THIS IS A MODIFICATION
MODIFICATION#:
EFFECT OF MODIFICATION POP Extension
AMOUNT OF INCREASE/DECREASE IN AWARD AMOUNT:
(Be sure to comp4ete SEC70N 2 for change in award arnourit)
Prpject IDS 4337-066-R
SECTION 4-FINANCE USE ONLY(completed by Finance)
FEID : FLAIR ENCUMBRANCE#: INPUT BY: DATE,
0 124120-MIT-DEfI
Contract Number:H0206
Project NumberA337-066-R
MODIFICATION TO SUBGRANT AGREEMENT BETWEEN
THE DIVISION OF EMERGENCY MANAGEMENT AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
This Modification Number I made and entered into by and between the State of Florida,
Division of Emergency Management("the Division"), and Monroe County Board of County
Commissioners ("the Sub-Recipient")to modify Contract Number H0206, dated, January 14,
2020 ("the Agreement").
WHEREAS, the Division and the Sub-Recipient have entered into the Agreement,
pursuant to which the Division has provided a subgrant to the Sub-Recipient under the Hazard
Mitigation Grant Program of$916,071.21, in Federal Funds; and
WHEREAS, the Division and the Sub-Recipient desire to modify the Agreement; and
WHEREAS, the Agreement expired on November 30, 2020; and
WHEREAS, the Division and the Sub-Recipient desire to reinstate and extend the terms
of the Agreement.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained
herein, the parties agree as follows:
1. The Agreement is hereby reinstated and extended as though it had never expired.,
2. Paragraph 8 of the Agreement is hereby amended to read as follows:
(8) PERIOD OF AGREEMENT
This Agreement shall begin January 14, 2020 and shall end November 30, 2021,
unless terminated earlier in accordance with the provisions of Paragraph (17) of this
Agreement.
3. The Budget and Scope of Work, Attachment A to the Agreement, are hereby modified as
set forth in 1 st Revision Attachment A to this Modification, a copy of which is attached
hereto and incorporated herein by reference.
4. All provisions of the Agreement being modified and any attachments In conflict with this
Modification shall be and are hereby changed to conform with this Modification, effective
on the date of execution of this Modification by both parties.
5 All provisions not in conflict with this Modification remain in full force and effect, and are
to be performed at the level specified in the Agreement.
6. Quarterly Reports are due to the Division no later than 15 days after the end of each
quarter of the program year and shall be sent each quarter until submission of the
administrative close-out report. The ending dates for each quarter of the program year
are March 31, June 30, September 30 and December 31.
IN WITNESS WHEREOF,the parties hereto have exec •'s Modification as of the
dates set out below.
SUB-RECIPIENT: Mo r•- C• .nt : . E C
" � .}S 'ST: KEVIN MADOK,CLERK
‘.14By: IA 04b 1./�V1y �`sit
t��1�►'�'�G, As
s Depu y Clerk
Name and Title: Mayor Michelle Coldiron
Date: AQcccmt.n. 9, Yv v o
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
DINIOI"reared by Miles E Anderson
es E Anderson,o=DEµ ou=MlGgafion,
Miles E. Anderson ryna _ „nnwemmydonda<rs.•-DE
Name and Title: Jared Moskowitz Director
Date: 03/02/2021
3
0 0
Approved as to form: —Monroe County Attorneys Office so --
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Attachment A
(I't Revision)
Budget and Scope of Work
STATEMENT OF PURPOSE:
The purpose of this Scope of Work is to provide a FEMA P-361 Standards safe room at a new
Emergency Operations Center(EOC)in Marathon, Monroe County, Florida,funded through the
Hazard Mitigation Grant Program (HMGP) DR-4337-066-R,as approved by the Florida Division
of Emergency Management (Division) and the Federal Emergency Management Agency
(FEMA),
The Sub-Recipient, Monroe County Board of County Commissioners, shall conduct Phase I —
Design of this project, which includes the engineering designs and calculations, surveys,
permitting, and notices. NO construction activities are approved at this time. The Sub-
Recipient shall cornplete the Phase I work in accordance with all applicable federal, state and
local laws, regulations and codes.
PROJECT OVERVIEW,
As a Hazard Mitigation Grant Program project, the Sub-Recipient proposes to construct a new
Emergency Operations Center to FEMA P-361 Standards located at 9000 Overseas Highway,
Marathon, Florida, 33050, Coordinates (24,720930, -81.061713).
The scope is for Phase I only, which includes but is not limited to surveying, engineering,
design, plans preparation, permitting and bidding for the proposed project, for Phase 11
approval,
The design proposed for Phase 11 scope shall include construction of a new Emergency
Operations Center to FEMA P-361 Standards for Monroe County, designed to protect against
220 MPI-I or above wind speed in order to serve the first responders, emergency managers,
and other disaster staff that Must remain behind, in the event of a hurricane impacting
Monroe County.
Wind protections shall be provided on any other opening such as vents, louvers and exhaust
fans. All installations shall be in strict compliance with the FEMA P-361 specifications, and
all materials shall be certified to meet wind and impact standards. The local municipal or
county building department shall inspect and certify installation according to the
manufacturer specifications.
The project shall provide protection to flood and wind against a 500-year event and the
generator shall be protected against wind with a rated enclosure based on its location
requirements. Activities shall be completed in strict compliance with Federal, State and
Local Rules and Regulations.
TASKS&DELIVERABLES:
A) Taaks-
1) The Sub-Recipient shall procure the services of a qualified and licensed Florida contractor
and execute a contract with the selected bidder to complete the scope of work as approved
by the Division and FIRMA. The Sub-Recipient shall select the qualified, licensed Florida
contractor in accordance with the Sub-Recipient's procurement policy as well as all Federal
and State Laws and Regulations. All procurement activities shall contain sufficient source
documentation and be in accordance with all applicable regulations.
The Sub-Recipient shall be responsible for furnishing or contracting all labor, materials,
equipment,tools,transportation and supervision and for performing engineering designs to
be presented to the Division by the Sub-Recipient and subsequently approved by the
Division and FEMA.
The Sub-Recipient shall ensure that no contractors or subcontractors are debarred or
suspended from participating in federally funded projects.
The selected contractor shall have a current and valid occupational license/business tax
receipt issued for the type of services being performed.
The Sub-Reciplent shall provide documentation demonstrating the results of the
procurement process, This shall include a rationale for the method of procurement and
selection of contract type, contractor selection and/or rejection and bid tabulation and listing,
and the basis of contract price.
The Sub-Recipient shall provide an executed "Debarment, Suspension, Ineligibility,
Voluntary Exclusion Form" for each contractor andlor subcontractor performing services
under this agreement.
Executed contracts with contractors and/or subcontractors shall be provided to the Division
by the Sub-Recipient,
The Sub-Recipient shall provide copies of professional licenses for contractors selected to
perform services. The Sub-Recipient shall provide a copy of a current and valid
occupational license or business tax receipt issued for the type of services to be performed
by the selected contractor,
2) The Sub-Recipient shall monitor and manage the Phase I portion of this project in
accordance with the Hazard Mitigation Grant Program application and supporting
documentation as submitted to the Division and subsequently approved by the Division and
FEMA. The Division and FEMA shall render a Phase It determination upon completion of
the review of Phase I deliverables, No construction activities are approved at this time. The
Sub-Recipient shall ensure that all applicable state, local and federal laws and regulations
are followed and documented, as appropriate.
Phase I consists of fees; for conducting survey, study, engineering, design, public notices,
and/or permitting associated with the design of a FEMA P-361 Standards structure,
Verification shall be necessary for determining project eligibility.
All Phase I work shalt be cornpleted in accordance with all applicable state, local and federal
taws and regulations and documented, as appropriate,
Upon completion of Task 2, the Sub-Recipient shall submit the following documents with
sufficient supporting documentation, and provide a summary of all contract scope of work
and scope of work changes, If any, Additional documentation shall include:
a) Copy of permit(s), notice of commencement.
b) Two sets of engineering Signed/Sealed final design and analysis, and surveying.
c) Construction Plans and bid documents,
d) Revised cost estimate for Phase 11 —construction (include Phase I costs),to implement
the design project.
e) All Product Specifications I Data Sheet(s) (technical standards) satisfying protection
requirements on all Products utilized,
f) Color Aerial Maps.
g) Color photographs of the project area.
h) Letter from the Floodplain manager verifying the project is in compliance with local
floodplain ordinances/regulations,
1) Proof of compliance with Project Conditions and Requirements contained herein.
j) Any other documentation requested by the Division, not limited to Project Conditions
and Requirements herein.
3) During the course of this agreement, the Sub-Recipient shall submit requests for
reimbursement, Adequate and complete source documentation shall be submitted to
support all costs (federal share and local share) related to the project. In some cases, all
project activities may not be fully complete prior to requesting reirribursement of costs
incurred in completion of this scope of work; however, a partial reimbursement may be
requested,
The Sub-Recipient shall submit an Affidavit signed by the Sub-Recipient's project personnel
with each reimbursement request attesting to the completion of the work, that
disbursements or payments were made in accordance with all agreement and regulatory
conditions, and that reimbursement is due and has not been previously requested.
The Scab-Recipient shall maintain accurate time records. The Sub-Recipient shall ensure
invoices are accurate and any contracted services were rendered within tile terms and
timelines of this agreement. All supporting docurnentation shall agree with the requested
billing period. All costs submitted for reimbursement shall contain adequate source
documentation which may include but not be limited to: cancelled checks, bank statements,
Electronic Funds Transfer, paid bills and invoices, payrolls, time and attendance records,
contract and subcontract award documents,
The Sub-Recipient shall pre-audit bills, invoices, and/or charges submitted by
subcontractors and pay subcontractors for approved bills, invoices, and/or charges. Sub-
Recipient shall ensure that all subcontractor bills, invoices, and/or charges are legitimate
and clearly identify the activities being performed and associated costs.
Project Management Expenses: The Sub-Recipient shall pre-audit source documentation
such as payroll records, project time sheets, attendance logs, etc. Documentation shall be
detailed information describing tasks performed, hours devoted to each task, and the hourly
rate charged for each hour including enough information to calculate the hourly rates based
on payroll records. Employee benefits shall be clearly shown.
The Division shall review all submitted requests for reimbursement for basic accuracy of
information. Further, the Division shall ensure that no unauthorized work was completed
prior to the approved project start date by verifying vendor and contractor invoices. The
Division shall verify that reported costs were incurred in the performance of eligible work,
that the approved work was completed, and that the mitigation measures are in compliance
with the approved scope of work prior to processing any requests for reimbursement.
Review and approval of any third party in-kind services, if applicable, shall be conducted by
the Division in coordination with the Sub-Recipient. Quarterly Reports shall be submitted
by the Sub-Recipient and received by the Division at the times provided in this agreement
prior to the processing of any reimbursement,
The Sub-Recipient shall submit to the Division requests for reimbursement of actual Phase
I costs related to the project as identified in the project application and this scope of work.
The Requests for Reimbursement(RFR) shall include:
a) Contractor, subcontractor, and/or vendor invoices which clearly display dates of
services performed, description of services performed, location of services performed,
cost of services performed, name of service provider and any other pertinent
information;
b) Proof of payment from the Sub-Recipient to the contractor, subcontractor, and/or vendor
for invoiced services,
c) Clear identification of amount Of Costs being requested for reimbursement as well as
costs being applied against the local match arnount.
The Sub-Recipient's Request for Reimbursement shall include the final Phase I project cost.
Supporting documentation shall show that all contractors, and subcontractors have been
paid.
B) Deliverables;
Mitigation Activities consist of Phase I activities,which include engineering, designing, plans
preparation, permitting and bidding for the proposed project, for Phase It approval, to
implement measures to construct a new Emergency Operations Center, to FEMA P-361
Standards, located at 9000 Overseas Highway, Marathon, Florida, 33050.
Wind protections shalt be provided on any other opening such as vents, louvers and exhaust
fans. All installations shall be in strict compliance with the FE MA-361 specifications, and
all materials shall be certified to meet wind and impact standards. Protection shall be
designed to withstand a wind speed of 220 MPFI.
The structure shall be hardened to meet FEMA P-361 requirements, Protection shall be
provided on all exterior openings, such as skylights, vents, louvers and exhaust fans on
bUflding(S).
Pursuant to subsection 553.896(2), Florida Statutes, projects including the construction
of new or retrofitted window or door coverings must conform to design drawings that are
signed,sealed, and Inspected by a structuraVengineer who is registered in this state,
The Sub-Recipient shall provide an inspection report and attestation or a copy of the
signed and sealed plans to the Division before payment will be made.
Provided the Sub-Recipient performs in accordance with the Scope of Work outlined in this
Agreement, the Division shalt reimburse the Sub-Recipient based on the percentage of
overall project completion,
PROJECT-CONDILIONS AND.REQUIREMENTS,'
C) EnAfn6eelng.,:
1) The Sub-Recipient shall Submit Engineering plans and bidding documents prepared to
complete the project. Wind protection shall be provided on any opening such as vents,
louvers, and exhaust fans. All installation shall be in strict compliance with the FEMA P-
361 specifications, and all proposed materials shall be certified to meet wind and impact
standards.
2) Design documents shall provide a detailed description that includes specifics on project
scope of work, depth and extent of ground disturbance at all construction locations of the
project.
3) Submit a refined cost estimate,to include Phase I Fees and Phase It Construction Materials
and Labor.
4) This project shall be designed by the criteria contained in the standards of the Department
of Homeland Security, Federal Emergency Management Agency guidance manual FEMA
361-Design and Construction for Hurricane Safe Room, to provide "near absolute
protection". It is further understood and agreed by the Division and the Sub-Recipient that
the level of wind protection provided by the mitigation ensures the safety or survival of
building Occupants.
D) E-hvironmental:,
1) Any conditions for compliance shall be included in the final design plans, narrative and
project implementation actions.
2) The Sub-Recipient shall follow all applicable state, local and federal laws, regulations and
requirements, and obtain(before starting project work) and comply with all required pert-nits
and approvals. Failure to obtain all appropriate federal, state, and local environmental
permits and clearances may jeopardize federal funding. If project is delayed for a year or
more after the date of the categorical exclusion,(CATEX),then coordination with and project
review by regulatory agencies must be redone.
3) Any change, addition or supplement to the approved mitigation measure or scope of work
that alters the project(including other work not funded by FEMA, but done substantially at
the same time) shalt require resubmission to the Division and FEMA for revaluation of
compliance with the National Environmental Protection Act(NEPA) and Section 106 of the
National Historic Preservation Act (NHPA) prior to initiation of any work. Non-compliance
with these requirements may jeopardize FEMA's ability to fund this project. A change in
the scope of work shall be approved by the Division and FEMA in advance rogardless of
the budget implications.
4) Acceptance of Federal funding requires Sub-Recipient to comply with all Federal, State and
Local Laws. Failure to obtain all appropriate Federal, State and Local Environmental
Permits and clearances may jeopardize federal funding.
6) Phase I of this project is approved with the condition that the above list of deliverables shall
be submitted for review and approval by the Division and FEMA before Phase It is
considered,
6) No construction work may begin until Phase 11 is approved by the Division and FEMA.
E) Psogrargirnatic:
1) The Sub-Recipient must notify the Division as soon as significant developments become
known, such as delays or adverse conditions that might raise costs or delay completion, or
favorable conditions allowing lower costs or earlier completion.
2) The Sub-Recipient must"obtain prior written approval for any budget revision which would
result in a need for additional funds" [44 CFR 13(c)],from the Division and FEMA.
3) The Division and FEMA shall approve a change in the scope of work in advance, regardless
of the impact to the budget.
4) Project is approved with the condition that the enclosed list of deliverables shall be
Submitted 30 days prior to the Period of Performance date, for review and approval by the
Division,for submittal to FERIA for closeout.
5) Any extension of the Period of Performance shall be submitted to FIRMA 60 days prior to
the expiration date. Therefore, any request for a Period of Performance Extension shall be
in writing and submitted, along with substantiation of new expiration date and a new
schedule of work, to the Division, a minimum of seventy (70) days prior to the expiration
date, for Division processing to FEMA.
6) The Sub-Recipient must avoid duplication of benefits between the HMGP and any other
form of assistance, as required by Section 312 of the Stafford Act, and further clarification
in 44 CFR 206.191.
7) A copy of the executed subcontract agreement must be forwarded to the Division within 10
days of execution.
8) This project shall be designed by the criteria contained in the standards of the Department
of Homeland Security, Federal Emergency Management Agency guidance manual FEMA
361-Design and Construction for Community Safe Roorn, to provide "near absolute
protection". It is further understood and agreed by the Division and the Sub-Recipient that
the level of wind protection provided by the mitigation ensures the safety or survival of
building occupants,
This is FEMA project number 4337-066-R. It is funded under HMGP, FEMA-4337-DR-FL and
Must adhere to all program guidelines established for the HMGP in accordance with the PAS
Operational Agreement for Disaster 4337,
FEMA awarded this project on April 26, 2019; with a Pre-Award date of January 23, 2018; this
Agreement was executed on January 14, 2020„ and the Period of Performance for this project
shall end on November 30, 2021
F) ),;IN.A.N,,O,.!.A-I--CUNSEQU15NCr=$:
If the Sub-Recipient falls to comply with any term of the award, the Division shall take one or
more of the following actions, as appropriate in the circumstances:
1) Temporarily withhold cash payments pending correction of the deficiency by the Sub-
Recipient,,
2) Disallow all or part of the cost of the activity or action not in compliance;
3) Wholly or partly suspend or terminate the current award for the Sub-Recipient's program;
4) Withhold further awards for the program: or
5) Take other remedies that may be legally available,
SCHEDULE OF WOR-K
State/ Local Contracting: 9 Months
Engineering Design Specifications: 15 Months
Permitting: 4 Months
Final Dellverables for subrnittal,,---'— 3 Months
Total Period of Performance. 31 Months
BUDGET
Line Item Budget*
---_PLO1qct Cost Federal Share Non-Federal Share
Materials: $0.00 $0.00 $0.00
Labor. $0.00 $0.00 $aoci
Fees-, $2,211,835.00 $911,845.57 $1,299,989.43
Pre-Award $10,250,00 $4,225.64 $6,024,36
Initial Agreement
Amount: $2,222,086.00 $916,071.21 $1,306,01179
*"Contingency Funds: $0,00 $0.00 $0,00
Project Total'. _ $2,222,086.00 $916,071,21 $1,3106,013,79
*Any line item amount in this Budget may be increased or decreased 10% or less, with the
Division's approval, without an amendment to this Agreement being required, so long as the
overall amount of the funds obligated under this Agreement is not increased.
This project has a Pre-,A ward, approved by FEE MA in the amount of$10,250,00 project costs
with a start date of January 23, 2018.
***This project has an estimated$0.00 in contingency funds. Per FEMA Hazard Mitigation
Assistance Guidance Pail V1, D,3.4 — Contingency funds are not automatically available for
use. Prior to their release, contingency funds must be re-budgeted to another direct cost
category and identified. Post-award changes to the budget require prior written approval from
the Division (F-DEM). The written request should demonstrate what unforeseen condition
related to the project arose that required the use of contingency funds.
Project Management costs are included for this project in the amount of$37,500,00
Funding Summary
Federal Share: $916,07121 (41.22575014%)
Non-Federal Share:- $1,3015,013,79_ (�58.77424986%)�
TotaLl:!�IPJR!q Cost: $2,2g_?,085.00 . 0 .�OO 13/6
RESOLUTION NO._257 2020
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA
ELECTING A MAYOR/CIIAIRPERSON AND MAYOR PRO TEM.
NMEREAS, it has become necessary for the members of the Board of County
Commissioners of Monroe County,Florida,to elect a Mayor/Chairperson and Mayor Pro Terra for
said Board;now,therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA:
Section-1. That Commissioner Michelle Coldiron is hereby designated
MayorYChairi-nan of the Board of County Commissioners of Monroe County,
Florida.
Section 2. That Conunissioner R,avid Rice is hereby desipated
Mayor Pro Terra of Board of County Cormnissioners of Monroe
County, Florida.
PASSED AND OPTE,D by the Board of County Cormnissioners of Monroe County,
Florida,at a regular meeting of said Board held on the 17 day of November, 2020.
Mayor Michelle Coldiron Yes
Mayor Pro Tem David Rice Yes
Commissioner Craig,, Cates Absent
Commissioner Mike Forster Yes
Commissioner Eddie Martinez ye
ts> ::-u
BOARD OF COUNTY COMMISSIORERW
IN MA OK,Clerk OF MONROE COUNTY,FLORIDA
By BY
--ms--TD)eppun-ty Clerk Mayor/Chairperson
7n
NONWO-SHRIANOM JFL
00LW"ATTOWY
11/3/2020