Item C27BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 6/15/11 Division: Public Works
Bulk Item: Yes X No _ Department: Solid Waste Management
Staff Contact: Rosa Washington/292-4432
AGENDA ITEM WORDING: Approval of additional work by SCS Engineers as required by the Florida
Department of Environmental Protection (FDEP) to obtain renewal of the Operation Permit for the Cudjoe Key
Lined Landfill cells.
ITEM BACKGROUND: The current five-year permit expired on March 30, 2011. On 4/20/11 the BOCC
approved the original proposal of $24,995.00. As we've navigated through the renewal process FDEP has
required site visits, pressure cleaning, video inspection and documentation of the leachate collection system by
Florida Jetclean. SCS will also have compile, review and update documents previously submitted to FDEP to
determine which portions of the prior submittal are still valid, and help staff respond to all the current requests
for additional information (RAI). The total additional services is $32,983.00, for a total of $57,978.00
(including the original $24,995.00 Purchase Order) less $9,267.75 unused from original PO, for a total of
$48,710.25.
PREVIOUS RELEVANT BOCC ACTION: None.
CONTRACT/AGREEMENT CHANGES: None
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $32,983.00 INDIRECT COST: n/a BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: n/a
$57,978.00 less $9,267.75 unused from original PO
COST TO COUNTY: $48 710 25 SOURCE OF FUNDS: Fund 414 SW Assessment
REVENUE PRODUCING: Yes No X AMOUNT PER YEAR: 0
APPROVED BY: County Atty _ OMB/Purchasing X Risk Management N/A
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 11/06
Environmental Consultants 4041 Park Oaks Boulevard 813 621-0080
and Contractors Suite 100 FAX 813 623-6757
Tampa, FL 33610 www.scsengineers.com
April 1, 2011
File No. 090110211
Ms. Rosa Washington
Senior Administrator
Solid Waste Management
1100 Simonton Street, Room 2-231
Key West, Florida 33040
Subject: Operation Permit Renewal Application — Request for Additional Information
(RAI) No.l
Cudjoe Key Lined Landfill - Monroe County
Dear Ms. Washington:
SCS Engineers (SCS) is pleased to submit the following proposal to the Monroe County Solid
Waste Division (County) for providing professional engineering services to assist the County
with providing a response to RAI No. 1 dated March 1, 2011 from the Florida Department of
Environmental Protection (FDEP) regarding Landfill Operation Permit Number 0067347-007-
SO/01 for the Cudjoe Key Lined Landfill. A description of the services SCS proposes to provide
and our associated fee estimate are given below.
BACKGROUND
The Cudjoe Key Landfill is an approximately 20-acre site located north of U.S. Highway 1 Mile
Marker 21.5 on Blimp Road (Cudjoe Key Road). The site includes a closed unlined landfill
approximately 12 acres in size and an inactive lined landfill approximately 6 acres in size.
Construction of the Cudjoe Key lined landfill was completed in 1991, but the lined cells have
never been used for waste disposal.
The lined landfill consists of four separate cells (referred to as Cells A, B, C and D) separated by
interior isolation berms. Cells C and D are currently permitted by FDEP to operate as a Class I
landfill under emergency conditions only. The Operation Permit referenced above expires on
March 30, 2011 the current deadline for the RAI response has not yet been provided by FDEP.
The preparation and submittal of the required application package for the permit renewal is the
subject of this proposal.
SCOPE OF SERVICES
SCS will perform the following Scope of Services for the County to compile and submit to
FDEP the responses to the Operation Permit renewal application for the Cudjoe Key Lined
Landfill. The requirements for the application are stipulated in the regulations contained in
Chapter 62-701, FAC. In preparing the application, SCS will reuse or update information and
data submitted in support of the existing Operation Permit, to the maximum extent possible.
Offices Nationwide 09
Ms. Rosa Washington
April 1, 201 1
Page 2
Task 1 — Sub consultant — Pressure Cleaning and/Video Inspection
of the Leachate Collection System
SCS has contacted Florida Jetclean to provide pressure cleaning and/or video inspection of the
leachate collection system to be approved by the Department. Florida Jetclean provided similar
services for the 2005 Cudjoe Key Landfill permit submittal and we are confident they will
provide services and documentation per the requirements of the Department.
Task 2 — Information Gathering
SCS will compile and review documents previously submitted to FDEP to determine which
portions of the prior submittals are still valid and what information is missing to complete
responses for RAI No. 1. SCS will prepare and submit a request to the County for information
needed to respond to the RAI.
SCS will conduct a site visit to coordinate the activities of Task 1 and generally verify the
information on the current version of the engineering drawings for the landfill. SCS will also
meet with the County to discuss the application to obtain information needed from the County
for the application.
Task 3 - Respond to Requests for Additional Information
SCS will respond to all the current requests for additional information (RAI) from FDEP. SCS
will submit four copies to FDEP and two copies to the County. If an additional RAI is received,
a fee estimate for preparing the response will be prepared and submitted to the County for
consideration.
FEE ESTIMATE AND SCHEDULE
SCS will complete the Scope of Services described above on a time and materials basis for an
estimated fee not to exceed $32,983 which includes $23,715.25 plus the remaining balance of
$9,267.75 from the initial application submittal. The basis of our fee estimate is given in Exhibit
1. We have assumed that the work will be performed under a Purchase Order or other
contractual vehicle with mutually acceptable terms and conditions.
SCS will initiate work immediately upon receipt of written authorization. Further coordination
with the Department will be necessary to determine the required submittal date of RAI No. 1.
Assuming that we receive authorization by the end of the week of April 4, 2011 and that we can
successfully coordinate with the County to obtain required information for the application
response, we will complete and submit the RAI response to FDEP by Friday, May 13, 2011.
Ms. Rosa Washington
April 1, 201 1
Page 3
Please do not hesitate to call should you have any questions or require additional information at
(813) 621-0080.
Sincerely,
Shane R. Fisher, P.E.
b Senior Project Manager
SCS ENGINEERS
Raymon J. Dever, P.E., BCEE
Vice President/Office Director
SCS ENGINEERS
EXHIBIT 1 - MANPOWER AND FEE ESTIMATE
OPERATION PERMIT RENEWAL APPLICATION, RAI I RESPONSE
CUDJOE KEY (LINED) LANDFILL
MONROE COUNTY, FLORIDA
Personnel
Task Schedule
Total
(hours)
Rate
($)
Total
($)
Task 1
Task 2
Task 3
Office Director/Advisor
2
6
8
210
1,680
Project Director
0
195
0
Senior Project Manager
2
20
24
46
155
7,130
Project Manager
0
140
0
Senior Project Professional
24
24
50
98
125
12,250
Senior Superintendent
0
115
0
Project Professional
0
115
0
Designer
15
15
]00
1,500
O&M Superintendent
0
100
0
Staff Professional
10
5
15
95
1,425
Senior Technican
0
88
0
Associate Staff Professional
0
74
0
Draftsperson
0
72
0
Technician
0
62
0
Office Service Manager
0
75
0
Secretarial/Clerical
2
2
8
12
55
660
Subtotal Labor (hours)
281
58
108
194
Subtotal Labor ($)
3,4201
7,580
13,645
1
24,645
Reimbnrsables
6,365
801
8051
7,250
G&A, % percent reimbursables 15.0%
9551
121
121
11088
Total, Fee Estimate
$10,740
$7,672
$14,571
$32,983
Task 1 - Florida Jetclean
Task 2 - Information Gathering
Task 3 - Response to RAIs
f:/proposal/9142205 Page 1 of 2
EXHIBIT I - MANPOWER AND FEE ESTIMATE
OPERATION PERMIT RENEWAL APPLICATION, RAI 1 RESPONSE
CUDJOE KEY (LINED) LANDFILL
MONROE COUNTY, FLORIDA
REIMBURSABLE COSTS
Reimbursable
Unit
Cost
($)
Unit
Total
Units
Total
($)
Task 1
Task 2
Task 3
Sub -Consultant
5,850
Is
1
0
0
1
5,850
Vehicle Mileage (Auto)
0.33
mile
0
0
0
0
0
Airfare
300
each
0
0
0
0
0
Rental Car
75
day
3
0
0
3
225
Rental Car Fuel
25
day
0
0
0
0
0
Parking & Tolls
10
day
0
0
0
0
0
Meal Per Diem
40
day
0
0
0
0
0
Lodging, Hotel
100
day
2
0
0
2
200
Telephone Calls
5
each
5
51
15
25
125
Faxes
6
each
5
5
5
151
90
Postage & Freight
25
Is
1
0
5
6
150
Reproduction (Xerox)
0.10
each
000
250
1,000
1,350
135
Reproduction (Graphics)
3
each
0
0
60
60
180
CAD plots (2436)
4
each
0
0
50
50
200
CAD plots (I 1 x 17)
0.4
each
0
0
50
50
20
CAD plots (8x 11)
0.1
each
0
0
0
0
0
Computer (CAD)
51
hour
0
01
151
15
75
Task 1 - Florida Jetclean
Task 2 - Information Gathering
Task 3 - Response to RAIs
f:/proposaV9142205 Page 2 of 2