Item N4BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 15", 2011
Bulk Item: Yes XX No
Division: Monroe County.
Department: Fixed Asset Surplus
Staff Contact Person: Mitch Hedman
AGENDA ITEM WORDING: Approval to remove surplus equipment from inventory via
disposal or advertise for bid.
ITEM BACKGROUND: See attached schedule
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST: N/A
COST TO COUNTY: N/A
BUDGETED: Yes No
SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty _ OMB/Purchasing Risk Management
DIVISION DIRECTOR APPROVAL: &,�;z
(Kevin Madok, Assistant Finance Director)
DOCUMENTATION:
DISPOSITION:
Included Yes Not Required.
AGENDA ITEM #
Revised 8/08
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MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Mitch Hedman — Stop #8 FROM: Harvey Hillman
Property Clerk, Finance Dept.
DATE: 5/5/2011
RECEIVED MAY 1 U ZON
1416- 060 00070414 Life-Pac 10 Unknown $ 0.00
SCR This unit has no value There is no support system 2 / O 1 i 9 IC (- (° Z
for this model.
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
X APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
This unit was a trade-in that was included in the quote and again on the invoice for the new LP-15 that is replacing it.
PREPARED BY: DATE
PRINT NANM Harvey Hillman
DIVISION DIRECTOR APPROVAL: ej
PRINT NAME JAO Callahan
OMB FORM REVISED 10/28/2003
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
TO:citii-�ta�acart FROM MC�DC.
PROPERTY CLERK, FINANCE DEPT. R CEIVrT) MAY
DATE:
M.C.
I.D. NUMBER
SERIAL
NUMBER
ASSET
DESCRIPTION
DATE
PURCHASED
ORIGINAL & EST.
PRESENT VALUE
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3 �4os
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CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FORBIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
/REASON FOR REQUEST:
JU�a- �-A caul Dv an4
DIVISION DIRECTOR APPROVAL:
TECHNICAL SERVICES APPROV
DATE: S"Jyl i I
WA
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38moayo-0-1001n20100
i �
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OMB FORM REVISED 10/29/2003
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Mitch Hedman — Stop #8 FROM: Rob Shaw — MCPAO
Property Clerk, Finance Dept. Computer Dept. Sup.
DATE: 5/19/2011
F�j ♦
3723
j31' \
1400866CA
\ At
NEC LCD MONITOR
10/01/2000
$1100/$0
3725
1400858CA
NEC LCD MONITOR
10/01/2000
$1100/$0
3731
1803877CA
NEC LCD MONITOR
10/01/2001
$1000/$0
3739
1803851CA
NEC LCD MONITOR
10/01/2001
$1000/$0
3747
1802459CA
NEC LCD MONITOR
10/01/2001
$1000/$0
3755
1802451CA
NEC LCD MONITOR
10/01/2001
$1000/$0
3765
1803935CA
NEC LCD MONITOR
10/01/2001
$1000/$0
3780
1801909CA
NEC LCD MONITOR
10/01/2001
$1000/$0
3664
USU438045Y
COMPAQ COMPUTER
09/23/2004
$1040/$0
3722
USU438045S
COMPAQ COMPUTER
09/23/2004
$1040/$0
3742
USU438045R
COMPAQ COMPUTER
09/23/2004
$1040/$0
3789
USU438045Q
COMPAQ COMPUTER
09/23/2004
$1040/$0
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
XXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
MONITORS BROKEN, COMPUTERS OBSOLETE
PREPARED BY: Rob Shaw — MCPAO
PRINT NAME
DIVISION DIRECTOR APPROVAL:
PRINT NAME
DATE
5/19/2011
OMB FORM REVISED 10/28/2003
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Mitch Hedman, STOP #8
PROPERTY CLERK, FINANCE DEPT.
DATE: May 2, 2011
FROM: Roy Sanchez, Director
Fleet Management Department
MAY 6 4 Zap
M.C.
LD.
NUMBER
SERIAL
NUMBER
ASSET DATE ORIGINAL & EST.
DESCRIPTION PURCHASED PRESENT VALUE
0977/039
(2042)
791-1232
ZEP 1000-2 PRESSURE
WASHER
N/A
0'Z
N/A / 0.00
0970/216
(2029)
217652
—.t
SARLO MOWER
N/A
/50
N/A / 0.00
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
XXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REQUEST: The above items are no longer in use, beyond economical repair.
PREPARED BY: \ Ce4 DATE: 5/2/2011
PRINT NAME: Ron Chem -
DIVISION DIRECTOR APPROVAL:
'NAME: Dent Pierce
S_/�
�/
OMB FORM REVISED 10/28/2003
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Mitch Hedman - Stop #8 FROM:
Prope ty lerk, Finance Dept. ,
DATE: RECEI'i� - �sH'� 9 2011
s �
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CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
PREPARED BY: �0 o /1 t
PRINT NAME
Ff-A a, DATE: f/) 7 / % /
DIVISION DIRECTOR APPROVAL:
PRINT NAME
OMB FORM REVISED 10/28/2003
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Mitch Hedman — Stop #8 FROM:
Property Clerk, Finance Dept.
DATE:
M.C.
I.A. Number
Serial
Number
Asset
Description
Date
Purchased °
Original & Est.
Present Value
2525
GVG6R61
DELL PRECISION 370
1/27/05
1,314.09/0.00
3092
SUS10724031
HP NETSERVER
7/12/01
29,668.02/0.00
3094
SUS11541444
HP NETSERVER
7/12/01
14,471.02/0.00
3110
4RJKH31
DELL PRECISION 360
9/04/03
2,330.00/0.00
3174
201A6034899
OKIDATA PRINTER
9/30/02
1,140.00/0.00
3964
81051721
DELL PRECISION 340
2/26/03
1,992.00/0.00
3966
SUSMC116703
HP PRINTER
2/03/99
1,527.00/0.00
5167
2MZ4S81
DELL PRECISION 380
12/31/05
1,581.73/0.00
5229 CPZ4S81
DELL PRECISION 380
12/31/05
1,581.73/0.00
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
XXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
Obsolete. No longer working
PREPARED BY: Mitch Hedman DATE: 05/17/2011
PRINT NAME
DIVISION DIRECTOR APPROVAL:
PRINT NAME
OMB FORM REVISED 10/28/2003
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Mitch Hedman — Stop #8 FROM:
Property Clerk, Finance Dept.
DATE:
M.C.
I.D. Number
Serial
Number
Asset
Description
Date
Purchased
Original & Est,
Present Value
5205
9BZ4S81
DELL PRECISION 380
12/31/05
1,581.73/0.00
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
xxxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
Broken, non -repairable
PREPARED BY: Mitch Hedman DATE:
PRINT NAME /
DIVISION DIRECTOR APPROVAL:
PRINT NAME
5/26/11
OMB FORM REVISED 10/28/2003
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Mitch Hedman — Stop #8 FROM: (9O�R' &C770,✓ jr
Property Cler}, Finance Dept.
DATE: z 2 D //
t
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CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
Beyond economical repair ,- o
PREPARED BY: ��//� f2 ci✓� DATE:
PRINT NAME
DIVISION DIRECTOR APPROVAL:(�� -70 /1
PRINT NAME Q
OMB FORM REVISED 10/28/2003
1IF L1111 V L' L IVIHi j 6 011t
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Mitch Hedman — Stop #8
Property Clerk, Finance Dept.
DATE: 05/13/2011
FROM: Andrew Bulla — Stop #2
Business Operations Rm 28
M.C.
I.D. Number
Serial
Number
Asset
Description
Date
Purchased
Original & Est.
Present Value
4338
SJPLGD13054
HP Laserjet Printer
2002-09-01
4 ft (, Z V-o. oO
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
XXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
PREPARED BY: ANDREW BULL DATE:
PRINT NAME
DIVISION DIRECTOR APPROVAL: MARY VANDEN BROOK
PRINT NAME
7/19/2010
OMB FORM REVISED 10/28/2003
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Mitch Hedman — Stop #8
Property Clerk, Finance Dept.
DATE: 05/13/2011
FROM: Andrew Bulla — Stop #2
Business Operations Rm 28
RR,
M.C.
I.D. Number
Serial
Number
Asset
Description
Date
Purchased
Original & Est"
Present Value"
4435
SJPLGD12872
HP Laserjet Printer
2002-09-01
,Z lo.d0
4441
JP26018960
Digital Sender
VZt d
2,587.00/odp
5628
72495B1
Dell Optiplex GX620
2006-06-14
�, v
CHECK ONE (1) APPROPRIATE LINE BELOW: RE^.,-f-%T- . ►Inv t I Zen
APPROVAL TO ADVERTISE FOR BIDS.
XXXx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
a'eoee�'
PREPARED BY: ANDREW BULLA
PRINT NAME
DATE: 7/19/2010
DIVISION DIRECTOR APPROVAL: MARY VANDEN BROOK
PRINT NAME
OMB FORM REVISED 10/28/2003
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Mitch Heilman, STOP #8 FROM: Roy Sanchez, Director
PROPERTY CLERK, FINANCE DEPT. Fleet Management Department
DATE: May 2, 2011
M.C.
SERIAL
ASSET
DATE
ORIGINAL & EST.
I.D.
NUMBER
DESCRIPTION
PURCHASED
PRESENT VALUE
NUMBER
N/A
N/A
GENERATOR
N/A
N/A / 0.00 (SALV.)
CUDJOE LANDFILL
N/A
N/A
GENERATOR
N/A
N/A / 0.00 (SALV.)
LONG KEY LANDFILL
N/A
N/A
GENERATOR
N/A
N/A / 0.00 (SALV.)
KEY LARGO LANDFILL
0970/178
N/A
IGLOO OIL CONTAINER
1994
2.145.00 / 250.00
.2044
0970/180
N/A
IGLOO OIL CONTAINER
1994
2.145.00 / 250.00
,2-a vi `7
0970/181
N/A
IGLOO OIL CONTAINER
1994
2.145.00 / 250.00
,203
0977/114
N/A
IGLOO OIL CONTAINER
1994
2,145.00 / 250.00
,2 0 3
0977/086
N/A
CAN DENSOR 1200
N/A
N/A / 0.00
0977/098
N/A
HESCO 20 YD BOX
N/A
N/A / 0.00
20t(c3
-Z r7 93
412 12 -
0977/104
N/A
HESCO 30YD BOX
NIA
N/A / 0.00
2 6'5 3
&/-5 9 3
-* Sou -
CHECK ONE (1) APPROPRIATE LINE BELOW:
XXX APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REQUEST: The above items are no longer in use and beyond economical repair.
PREPARED BY:\� DATE: 5/2/2011
PRINT NAME: Ron Chern-
DIVISION DIRECTOR APPROVAL:
PRINT NAME: Dent Pierce
-1-113111
OMB FORM REVISED 10/28/2003