Item O1MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: June 2, 2011
SUBJECT: County Divisions' Monthly Activity Report for May, 2011
MONTHLY ACTIVITY REPORT - MAY, 2011
KEY WEST AIRPORT
• In May, passenger figures for April were compiled. During that month, the six
airlines serving Key West International Airport carried a total of 70,588 passengers.
This is a 30.6% increase over April of 2010. The year to date passenger totals are
254,688, up 16.03% over the same four month period for 2010.
• After nine years of permitting and environmental legal challenges and one year of
constriction, the Key West International Airport Runway Safety Area is now
complete. The FAA has nominated this project for the FDOT Project of the year for
2011.
• During May, preconstruction work was initiated on the following projects, new
elevator in the bag make up building, improvements to the arrivals area including
expansion of the rest rooms, additional bag belt and reconfiguration of the airline
baggage counters, and work was begun on the FY 2012 Rates and Charges Study.
MARATHON AIRPORT
• Information regarding based aircraft and operations at the airport and information on
the City of Marathon's Marina and user projections has been compiled and forwarded
to Customs and Border Protection (CBP) officials in follow up to last month's meeting
and site visit regarding a User Fee Facility (UFF).
• Project coordination is ongoing for a landscape project by the City of Marathon within
right of way adjacent to bike path in front of airport on US 1 from Aviation Blvd to
107th Street.
• Coordination has begun with Grantair FBO d/b/a Marathon Jet Center regarding the
proposed constriction of an additional hangar on its leasehold premises.
• Project coordination is on -going with City of Marathon on the Little Venice Waste
Water Treatment Plant expansion project located at the Airport.
• Airport Improvement Projects (AIP) for the design of the Airport Terminal Sewer
Lateral (90% complete) and a Wildlife Hazard Assessment are on -going. Funding for
these projects is through an AIP Grant Agreement.
• The Environmental Assessment Project associated with the runway relocation proposal
is on -going; preliminary draft has been completed and submitted in January 2011 to
the FAA for review and comments; still awaiting reply from FAA. Project funding is
through an FAA Grant.
EMPLOYEE SERVICES
L Website Updates (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
Monthly newsletter — Wellness
Human Resources:
Revised 3 job descriptions
IL Turnover Numbers To Date:
May 2011 Turnover: 1.93% Turnover 2011: 5%
Resignations: 4 1 Terminations:) I Retired: 5 1 Deceased: 0 Lavoffs: 0
Human Resources
Pre -determination hearing — 1
Began employment verification checks with E-Verify
Meeting with GM Director and Payroll regarding FRS contributions
Completed Personnel Policy and Sick Leave Pool Committee elections
Met with Airport Director regarding Job Description changes
Applicant statistics:
New applications: 100
Re -submittals: 49
In -House submittals: 11
Referral information:
Newspaper: 11
Employment Agency: 4
Friend: 15
Relative: 9
Walk-in: 6
Channel 76: 2
Internet: 51
No response: 62
Risk
Airport Liability meeting with ACE — Insurance Carrier — Key West and
Marathon Airports
Benefits (Group/Workers Comp)
Utilized TIES student for office work
Began work with Alchemy in scanning files
Quarterly KPHA meeting held
Held public meetings and rankings for Health Insurance program vendors
2
Administrator attended webinar on Self -insured funding
Met with Field Case Manager and Suzanne Gasse from Selection PT
regarding use of their facilities for WC physical therapy
Safety
■ SARB meeting held
BUDGET & FINANCE
Budget Analysts:
• Prepared/ posted budget transfers- 98
• Prepared Resolutions for June meeting: 34
• Reviewed and Signed Contracts: 42
• Processed and sent Invoices to Finance: 14
• Signed and entered PAF's into GovMax: 29
• Incoming mail - 11
• Outgoing mail - 24
• Compiled and processed agenda packet for May and June, 2011 BOCC meeting.
• Processed and submitted to Finance Dept., MCSO's 911 and Interagency
Communications Dec10-Marl1 revenue and interest collections.
• Processed and submitted to Finance Dept. DATF, CTT, RSAT and Byrne Grant,
March -April 11 reimbursement requests from MC SO, and Guidance Care Center.
• Processed and submitted to Finance Dept. UKCP's April 11 reimbursement
request.
• Work still in progress, the GASB54 Implementation revenue worksheets for
Finance Dept.
• Input and balance in GovMax TDC's FY2012 revenue and expenditure budget.
• Prepared materials needed (resolutions, memos, grant application, pfc application,
spreadsheet) for KW Airport RSA grant internal audit meeting.
• Prepared April 2011 purchasing card billing, and gather Ipad data information
needed by Clerk's office to process payment.
• Updated revenue schedules with most recent revenue data and beginning to
calculate estimates to be used for fund balances.
• Begun fund balance calculation, analyzed and estimated revenues and
expenditures in 3 funds. Those three funds are balanced in GovMAx.
• Answered and submitted the Fitch Bond Surveillance questions.
• Inputted HSAB, State Attorney, Public Defender and Judicial budgets into
GovMax.
• Calculated retirement rates, using S132100, and inputted those rates into GovMax.
Grants:
• EECBG Energy Grant: Currently training new Energy Grant Coordinator on all
aspects and reporting/compliance requirements for grant. Prepared monthly
progress report; collected/compiled programmatic reports and budgets for 9
separate projects. Prepared purchase order for hybrid vehicle purchase. Multiple
emails to State requesting determinations on various issues with regard to the
County's energy grant; calls to State Energy office related to grant.
3
Legislative session: Monitored legislative actions/bills. Prepared a Summary of
Legislative Actions for the FY 2011 Session.
2012 HSAB: Reviewed all HSAB applications. Prepared materials, advertised,
and facilitated annual HSAB Funding Recommendation meeting on May 24th at
Mosquito Control in Marathon was secured for May 24. Prepared spreadsheet of
finalized recommendations for Budget Director for incorporation into FY 12
budget. Assigned new cost centers for former BOCC line items that are now in
HSAB.
2011 HSAB and BOCC Line Items Funding Cycle: Monitor ongoing grant
activities; addressing/resolving various reimbursement request and contract
compliance issues; completing certifications for all contracts; follow ups with
funded organizations.
2011 State JAG grants: Monitoring grant activities for these five grants,
processing invoices and reports to State. Completed quarterly program and fiscal
reports. Completed desk monitoring request for FDLE.
• 2011 State RSAT grant and Clerk's Drug Abuse Trust Fund: Monitoring grant
activities for these grants; reviewing/processing reimbursement requests.
• FEMA: Continued closing out large projects from Hurricane Wilma; only one
large project remains. Filed reimbursement requests for the large projects for Ilse.
• Miscellaneous: Baker Act funding: Continued working on Baker Act payment
issues. Assigned new cost centers for non -discretionary Baker Act payments for
GCC and LKMC and removed these from discretionary BOCC line item funding.
CJMHSA Implementation Grant: Worked with MCSO on Advance Payment
request and agenda item.
Purchasing Department:
Totals for the month of May 2011 are as follows:
Total purchase orders processed 285
Total orders placed for departments 83
Total orders entered for departments 100
Office Depot orders processed 75
Staples Orders processed 4
We opened 3 bids and processed another 3 which was average from the previous
months. Addendums entered 3, contracts reviewed 46, and bills paid 6, and voided 10
purchase orders. We also processed 800 pieces of mail which was average from
previous
months.
COMMUNITY SUPPORT SERVICES
In -Home and Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 4/21/11 — 5/20/11):
• C-1 Congregate Meals totaled 1190 units, reflecting the departure of the seasonal
clients, yet still exceeding the monthly goal of 1175 units. C-2 Home -Delivered
Meals totaled 2947 units, bringing the year-to-date achievement to within 1% of the
targeted goal. There are 15 high risk clients on the Home Delivered Meal waiting list.
In -Home Services (Information in this section is for the period 3/21/11-4/20/11):
4
• III-E In -Home Respite: 40.5 units this period, 62 units year-to-date, 7.4% year -to -
date -achieved.
• III-E Facility Respite: 378 units this period, 1012.5 units year to date. 22% year-to-
date achieved.
We have achieved 18%, 15.34% underachieved year-to-date. We have added new clients to
both In -Home and Facility Respite, which should improve this result.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for April 2011:
• Case Management: 13.50 units for the month were produced; 101.5 units year-to-
date.
• Homemaking: 142 units for the month were produced; 1273.5 units year -to date.
• Home -Delivered Meals: 110 meals for the month were provided; 1435 meals
year-to-date.
• Personal Care: 45 units for the monthly were produced; 448.75 units year-to-date.
Overall Program Achievement was 75.21%, 8.12% underachieved.
CCE (Community Care for the Elderly) for the period 3/21/11-4/20/11:
• Case Management: 74.75 units for the period and 320.75 units year-to-date.
31.3% achieved year-to-date. There are 180 clients on the waiting list.
• Intake: 3 units achieved and 45.5 units year-to-date. 85% achieved year-to-date.
• Chore: No units achieved and 2 units year-to-date, 13% achieved year-to-date.
• Homemaking: 590.5 units for the period and 6521.5 units year-to-date. 69%
achieved year-to-date. There are 154 clients on the waiting list.
• Personal Care: 392.5 units for the period and 5214.25 units year-to-date. 124%
achieved year-to-date. There are 77 clients on the waiting list.
• Respite: 22 units for the period and 1695.25 units year-to-date. 130.7% achieved
year to date. There are 26 clients on the waiting list.
CCE overall is at 84.5% achievement, which is 1.16% overachieved. Case managers
continue to monitor current clients for reductions in care plan cost.
• ADI (Alzheimer's Disease Initiative) for the period 3/21/11 — 4/20/11: 343.5
units were produced in the period and 1981.75 units year to date. 83.92% year-to-
date achieved, .57% overachieved, which is in the target range. Three clients on
the waiting list.
• HCE (Home Care for the Elderly Program) for the period 4/16/11 - 5/15/11: 19.5
billable units this period, 201.5 billable units year-to-date. 58.24% year-to-date
achieved, 33.43% underachieved. We have requested that all wait listed clients
be activated. Case Managers are working to identify more eligible clients.
Monroe County Transit
Department Activity for May 2011
• One-way trips provided: 1751
Unduplicated clients served: 219
Special Needs Clients registered: 432
• Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the
5316 FDOT Grant for funding the Mobile Data Terminals/software for the
Trapeze Dispatching and Reservation System. The awards and agreements will be
brought to the board in the fall BOCC meetings.
Deposited Revenue: $1,724.45
Expenditures: $57,162.07
Percentage Spent Fiscal YTD:6.8 %
Incoming calls, provision of information and referrals 892
Unduplicated Welfare client households that received service 66
New Welfare cases receiving service 23
Low Income Home Energy Assistance Grant Program cases- 10 $2,400.00
Low Income Crisis Assistance cases — 26 $5,156.53
Home and field visits 11
Office visits 450
Interesting Community Support Services Updates:
• Edith attended a 3 day training seminar to learn about consulting services to long-
term care operators (Assisted Living Facilities, Adult Family Care Home, Adult
Day Care Centers and Homemaker Companion and others).
• Field monitor for the Wap Progam came to Key West to review 4 new cases for
payment. Everything went well.
Bayshore Manor (BSM)
Bayshore Manor's current census is 13 residents. The current census is five
private pay and 8 subsidized. BSM provided 178.75 hours of OA3E respite care
and 0 hours of Medicaid Waiver this month. Bayshore Manor has three OA3E
clients.
There are three clients on the wait list.
Revenue for May 2011 $33243.59
Expenditures for the same period $76500.66
Percentage of the budget spent year to date 65.98%
T TRRARV
• While the winter residents and snowbirds have returned to their northern
residences, Library usage figures continue to speak to the locals' appreciation and
use of Library facilities and services:
• 191 new Library cards were issued during the month, bringing the number of
Monroe County cardholders to 53,125, well over half the total population of the
County
• Reference questions for the month were handled in person, over the phone, and
via e-mail and chat, the last two of which methods are growing increasingly more
popular, as they exceeded the previous month's numbers by 38%
• 142,908 e-visits to the Library's website, photo archive and catalog were logged
for the month, an increase of 4% over the previous month, and an indication of
our resident patrons' interest in using our offsite access facilities as well as the
growing enjoyment and appreciation of our historic online photo collection
• Our spending continues on pace with the fiscal year so far, and the budget request
for FY 2012 was submitted and discussed at the Administration/OMB roundtable.
EXTENSION SERVICES
• Number of services provided: 463 phone calls, 39 office visits, 46 visits to clients,
11 group teachings with 545 participants, 7 media submissions, and 364
6
publications distributed. Total Budget for FY 10/11: $186,491.00; Year to Date
Expenditures and Encumbrances: $154,683.77; Remaining Balance: $31,807.23;
Percentage of budget spent and/or encumbered year to date: 82%.
The Extension Director accomplished the following activities:
• Taught a two-hour course on solar technologies to 25 Florida Extension Agents as
part of a University of Florida in-service training on "Emerging Energy Issues for
Florida."
• Testified at the Gulf of Mexico Fishery Council's Annual Catch Limits public
hearing in Marathon.
• Attended the Green Living & Energy Education (GLEE) 4th Annual Green
Living Awards ceremony where Monroe County received the annual Green
Government Award.
• Participated in a four -person OF/IFAS Extension Review Team to evaluate the
Collier County Extension Office.
• Attended a Gulf of Mexico Fishery Council meeting of the Scientific and
Statistical Advisory Committee in Tampa to review and make recommendations
on the NOAA SEDAR 22 yellowedge and golden tilefish assessments, Spanish
mackerel and cobia quotas, and updated harvest projections for red snapper and
red grouper.
• Presented a summary of the Monroe County Community Listening Session, held
in April, to OF/IFAS Extension Deans and leaders for incorporation into the
statewide planning process.
• Completed the final report on the yellowedge grouper and golden tilefish
population assessment for the NOAA SEDAR 22 Assessment.
The Environmental Horticulture Agent accomplished the following activities:
• Helped Keys Energy Services with their 16th Annual Tree Giveaway, along with
25 Master Gardeners.
• Set up a vermiculture booth at the Keys Expo for Young Scientists (K.E.Y.S.
Expo) at Stanley Switlik Elementary School. Four Master Gardeners and Interns
assisted in educating 162 youth and 10 teachers. Topics discussed were the
importance of composting and how to compost using worms.
• Attended the "Community Involvement to Break the Cycle of Dengue" workshop.
• Organized two Islamorada workshops, "Whitefly Management in the Landscape,"
with Dr. Catharine Mannion as guest speaker. The morning workshop was for
landscapers and pest control operators (22 attendees); the afternoon session was
for Master Gardeners and homeowners (28 attendees).
• Attended North Carolina State University's IIth Annual Vermiculture
Conference in Las Vegas to learn more about composting with worms.
• Held four plant clinics with 12 Master Gardeners assisting 22 clientele with plant
and/or insect problems.
• Made 25 site visits throughout the Keys, mostly to identify the Rugose Spiraling
Whitefly.
The Family & Community Development Agent accomplished the following activities:
• Worked with the High School Financial Literacy classes, all of which have
completed 9 units.
VA
• Coordinated the May meeting of the Monroe County Climate Change Advisory
Committee, where the bylaws were adopted and a work plan was set in place with
advisory assignments by subject area.
• Attended the Sea Level Rise Adaptation in the Florida Keys workshop.
• Worked with the new sustainability coordinator on using grant reporting
spreadsheets and grant administration including review of the grant process.
• Collaborated with staff and municipal partners to coordinate development of the
educational and greenhouse gas activities as part of the EECBG grant funding.
• Worked on energy grant activities including coordination of reporting
requirements and timelines for accomplishments, and worked with the City of
Marathon and Key West on coordination of match funding under grant activities.
Collaborated with staff on energy strategy contract compliance.
EMERGENCY SERVICES
Fire Rescue
• Updated several Monroe County Fire Rescue Standard Operating Procedures
(SOPS) and Forms. Some of May's revisions related to treatment of minors,
rescue staffing, attendance and punctuality, and Key West Airport Station 47
visitor sign -in and security identification display area.
• Submitted SAFER grant quarterly report and payment request for period from
12/20/10 through 03/19/11 and received revenue in the amount of $50,045.92.
• Attended annual summit for patient care reporting and technology issues related
to Fire Rescue
• IAFF negotiations held in the Marathon Government Annex.
Fire Marshal
• Conducted the following: Monroe County School inspections, Six Department of
Children & Families inspections and Mariners Hospital inspection.
• Attended the Florida Fire Marshals annual Miami education seminar reviewing
new codes.
Training
• Completed the State Certified Firefighter II class.
• Conducted Vehicle and Dumpster Live Fire Training for Station 22.
• Conducted Live Fire Training for Ocean Reef Public Safety.
• Conducted a State Certified Firefighting Strategy and Tactics I class.
• Conducted First Aid training for a group of women at Geiger Key Campground.
Trauma Star/EMS
• Completed training of all paramedics and EMTs in Critical Trauma Patient care,
treatment and transportation procedures (4 hour class).
• Recruited and trained one new qualified flight medic for service on Trauma Star
• Attended EMS Awards Luncheon at Lower Keys Medical Center in honor of
EMS Week
8
• Trauma Star transported 28 Trauma, Cardiac, Stroke and Critical care patients
from the Keys to higher level hospitals on the mainland
Emergency Management
• Worked with the State Division of Emergency Management on their 2011
revision of the State's Turkey Point Nuclear Power Plant Site Plan
• Submitted Shelter Retrofit information to Florida Division of Emergency
Management for the Base Grant required Emergency Management Scope of Work
• Participated in a Statewide Hurricane Exercise by partially activating the County
EOC — County participants included Emergency Management, Department of
Health, County Social Services, County Public Works, American Red Cross, City
of Key West, Key West Weather Station, Monroe County Sheriffs Office Public
Information Officer, City of Key Colony Beach, City of Layton, FKEC and
Florida State Region 7 Coordinator
• Emergency Management Hurricane preparedness and information ads have been
submitted to local newspapers for publication
• Attended the Regional Domestic Security Task Force (RDSTF) Meeting to
provide the Emergency Management Workgroup Charter for group review,
discussion, and approval and shared highlights from the State Working Group
meeting regarding grant funded equipment.
PUBLIC WORKS
• Pollution Control removed 26 tons of debris illegally dumped in County rights of
way and 19.05 tons for other departments/agencies: 18,040 lbs. from the Key West
Garage; 2,620 lbs. of tires from the Marathon Garage; 13,960 lbs. of debris for the
Land Authority and 2,3601bs. of brush from the Marathon Airport
• Also accepted six of the stranded whales that died at the Cudjoe Key Transfer Station
weighing 4,5201bs.
• Purchased and received a fluorescent bulb crusher for Long Key Transfer Station
• Assembled new desk, lateral and shelves at the Marathon Gov't. Center
• Painted exterior of entrance to Marathon Public Defender's Office
• Painted interior of Marathon Health Department
• Installed new rain gutter guards on Marathon Courthouse roof
• Completed annual pre -hurricane season generator fuel tank polishing and cleaning,
generator oil sample, lab testing, and fuel tanker trick and F-550 bucket trick
preparation (inspection, maintenance and repairs)
• Received and put in service a new pickup trick, replacement tractor, and pull behind
right-of-way cutter for Card Sound Toll Authority
• Received and put in service, a new replacement F-550 flatbed trick for the Road
Department
• County now scheduled to receive .85 cents per gallon for used oil, up from .80 cents
per gallon previous month
• Prepared request for surplus bid package for Public Works and other multiple county
departments
• Completed walk-thru safety inspection of all three garages in Key West, Marathon
and Plantation Key
9
• Implemented new oil change format, extending life of oil in light -usage vehicles and
equipment, to reduce cost of changing motor oil and filters for County units and
departments
• Began testing head light housing polishing kits for potential savings in reducing
number of head light housing replacements
• Completed testing of synthetic and re -refined recycled motor oils; determined it's in
the County's best interest to use re-refined/recycled motor oils along with the used oil
buy back recycling program that's available to the County at this time, as the most
environmentally -friendly and cost-effective for the County
• Fleet mechanics successfully diagnosed and repaired a malfunctioning high -profile
generator at the Marathon Jail where approximately seven (7) different outside
generator technician's had failed; associated cost savings to the County for this single
repair was estimated by contractors to be in access of $10,000
• Received thirty-nine (39) individual factory safety recalls for county vehicles; began
documenting/ processing the safety repairs at Ford dealers located in Homestead and
Key West
• Prepared new job descriptions with new CDL Commercial Driver License
requirements for all county mechanics
• Began researching engine idle limiters for county vehicles, which are designed to
help save fuel and protect the environment by limiting the time that an engine is
permitted to remain idling when the vehicle is parked
• Installed surge protector for Nelson GC elevator
• Replaced fan motor belts at air handler 42 and 46 at Nelson GC and at Ellis Building,
Property Appraiser's office a/c
• Replaced a/c condensing unit at KL Park duplex unit 42
• Replaced two grinder pumps at the Harry Harris Park wastewater treatment plant
• Replaced kitchen cabinets at the Harry Harris Park leased trailer
• Completed Harry Harris Park restroom renovations
• Placed 50 rip rap bags at the Harry Harris Park beach revetment
• Installed No Parking signage at designated area of Burton Drive per BOCC resolution
ENGINEERING
• Geiger Creek Bridge —Materials audit by F14WA performed on 5/10/11. No
deficiencies were noted. Staff is finalizing FDOT submittals and closing out project.
• US 1 Bayside Shared Use Path — Public Meeting for ranking respondents to RFQ for
Design Services was held on 5/26/11; request to negotiate on June Agenda.
• Tom's Harbor Channel Bridge — Design development phase deliverables received and
reviewed by staff, consultant is preparing constriction documents and permit
applications.
• Card Sound Road Repair Project — Staff prepared constriction project manual and
submitted to County Attorney/Public Works staff for review.
• Replacement of Culverts at W. Ortega Lane (Doctors Arm) Big Pine Key — Staff
prepared scope of services task order to obtain design proposal.
Watson Boulevard Leg A Bridge Project - Staff completed FDOT, LAP and NEPA
classification recommendation for and submitted to FDOT; anticipated notice to
proceed: July 2011.
Bimini Drive Bridge on Duck Key — In conjunction with Planning Dept., Engineering
staff prepared an application for FDOT Enhancement Funds to widen bridge.
Bus Shelter Installation and Maintenance — Completed draft RFP and submitted to
County Attorney for review; request for approval to advertise on June agenda.
PROJECT MANAGEMENT
• Marathon Courthouse — Courthouse staff to vacate old trailer 6/28/11. Estimated
arrival of new trailer 7/11/11.
TDC PROJECTS
• East Martello Brick & Mortar —Project is 60% complete on Phase 41.
• East Martello Interior/Exterior Doors — TDC approved $25,000. Waiting for
contractor pricing.
• West Martello Fencing — TDC approved $45,000. Amending Architect contract for
additional drawings/specifications; then out to contractors for bids.
• West Martello Brick & Mortar — Brick and Mortar restoration 100% complete on
Phase 41.
WASTEWATER
• Big Coppitt / Duck Key Central Service Area — Resolution for a capacity fee (w/
inflation adjustment component) to be charged on properties developed after the
wastewater assessment levy imposed; request for approval on June agenda.
TECHNICAL SERVICES
We completed 209 work orders, installed the rest of the 50 new machines ordered at the
beginning of April, continued to work on the content of our new website specifically
content relating to the County Administrator, Growth Management and Emergency
Management, connected new copper wired link from the EOC to the library, uploaded
additional data to Alchemy, increased number of Spanish capable computers in the
libraries to 13 with at least two in each library, updated the other computers in the library,
disposed of old computers and printers, and pushed out new Microsoft security updates.
VETERANS AFFAIRS
Clients assisted:
VA phone calls:
772
Office visits:
289
New clients:
47
Field visits:
6
Benefits Delivery at Discharge:
12
Transportation program:
Transportation calls:
594
Veterans transported:
190
Financial data:
The financial data for the month of May totals $80,028.00
and indicates the amount of new revenue brought into Monroe County derived from
claims filed by the entire department.
The financial data captured monthly will vary due to the Veterans Administration's
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
Growth Management Revenue
2009, 2010 & 2011 GROWTH MANAGEMENT EXPENSES
EXPENSES ENDING APRIL
Total
Total
Total
FY 2011
FY 2010
FY 2009
% Variance
Budgeted
Expenses
Expenses
Expenses
Expenses
Expenses
Expenses
Expenses
FY 2010
FY 2009
Ending
Ending
Ending
Ending
FY 2011
April
April
April
April FY
2011 from
April FY
2010
Growth Mgmt.
$773,577
$419,431
$448,743
$417,691
$203,492
$231,490
205%
Admin.
Geographic
$199,855
$209,676
$231,399
$95,333
$105,265
$89,551
91%
Info. (GIS)
Planning
$1,189,704
$990,168
$985,726
$539,614
$525,211
$444,076
103%
Comp. Plan
$260,000
$301,385
$46,045
$110,186
$22,997
$7,843
479%
Planning
$84,167
$80,563
$84,698
$43,780
$40,454
$46,589
108%
Commission
Environmental
$297,679
$280,108
$269,072
$159,336
$141,770
$171,669
112%
Resources
Code
$1,203,570
$1,155,600
$1,048,251
$578,190
$605,608
$519,456
95%
Building Dept.
$2,203,968
$2,384,816
$2,434,746
$1,234,617
$1,170,717
$1,178,594
105%
Boating Imprv.
$750,774
$306,309
$320,737
$157,235
$53,371
$133,788
295%
Environmental
$192,444
$153,611
$127,392
$83,893
$57,845
$46,462
145%
Restoration
12
Account
April, 10'
April, I F
2007-2008
2008-2009
2009-2010
Administrative Engineering
001-000000-341921-SG
0.00
469.00
9,582.00
44,814.40
2,052.00
Impact Fees
130-131-132-133-134-1
12,927.92
4,724.20
314,544.44
326,206.06
177,100.48
Zoning/ROGO/Env ironmental
148-341905-SG 42,872.00 34,130.00
491,321.50
522,411.45
450,206.49
Fire Marshal
148-341906-SG
2,288.00
1,092.00
172,499.95
80,908.05
45,363.00
Flood Variance
148-341907-SG
0.00
0.00
100.00
0.00
50.00
Historic Preservation
148-341913-SG
0.00
0.00
600.00
200.00
0.00
Code Compliance
148-341916-SG/148-35
63,435.71
29,117.11
137,960.34
341,038.70
343,874.31
Planning Admin/Research/Copy/e
148-369001-GM
179.65
131.50
25,102.06
3,671.90
3,593.19
Marine Resources
148-62610-343700-SP
385.00
354.00
3,060.00
4,090.00
3,605.00
Boat Improvement Fund
157-361005GI/3690015
64,936.23
62,879.23
563,685.86
683,174.73
668,103.49
Education Fees - Building
158-322005-SG
1,808.00
1,814.36
22,559.00
28,287.75
27,148.00
Education Fees - Environmental
158-322006-SG
1,180.00
1,420.00
4,287.00
12,335.00
14,444.00
Environmental Mitigation
160-351400-SP
15,272.46
3,055.72
652,980.11
100,230.54
133,368.06
Deferred A/C Fees
180-223005-SG
0.00
0.00
15,052.00
2,541.00
0.00
Flood Review
180-322005-SG
4,480.00
5,180.00
68,220.00
76,027.00
64,700.00
Income from Permits/Applications
180-322005-SG
160,206.00
151,362.60
2,632,019.72
2,462,965.42
2,071,290.01
Certificate of Competency/Contrac
180-322103-SG
3,857.50
2,592.50
174,110.00
29,782.50
159,942.50
Radon/DCA
180-341904-SG
143.07
1,821.49
5,219.18
2,925.34
2,459.97
Recovery/DBPR
180-341908-SG
143.07
1,821.49
5,219.18
2,922.32
2,459.97
BuildingBook/Copy/etc.
180-369001-GM
1,365.70
1,168.35
9,493.37
9,071.52
9,707.23
Total
1
1375,480.311303,133.55
5,307,615.71
4,73 3,60 3.68
4,179,467.70
13
'PTO ROE COUNTY
GRO%VTH%,,L4k-N A GENIE-N T
RE VENUE
A,PRIL.220 I I
I SI, Upper Keys
Wy-fiddleKey s
* Does not include "Boat Improvement Fund" income -receipts only H, Lower Revs
14
Revenue 2011 vs. 2010
Office
Feb._ 10`
Feb._ I F
March_ 10`
Ntarch_ I F
Aril_ 10`
Aril_ I F
FY - Aril_ 10`
FY - April- I F
L' er I e s
'76.290.16
94.973.
58,. 9.'9
5133.2 1.24
S90.309.62
S6''.' 12.60
818.22 7.14
Middle Keys
_020.2 7
15'.5 61.61
587_096.09
S154_789.0s
559_�0_s.�4
Sl s0. )1').78
5568.021. 0
1.020.9� . 36
Lot; er Keys
24.072.44
}s.900
529.3 29.19
s2`.4.2
S21090.08
52.910.22
522._ 02.
169.029.`0
TOTAL
156.382.87276.441.86
S200.165.07
S315.514.89
S1?2.003.34
S240.254.32
S1.447 6 6.65
2.007.224.20
GIS Office
Projects
- GIS Server/Intranet Site Maintenance and data updates/editing (on -going)
- TDRC — BOCC Meeting and Preparation
- AICUZ/Census Analysis
- Marine Approach Channels Mapping — Planning and Marine Resources
- USFWS Focus Areas/Tier Map Project
- AICUZ/ROGO Properties Mapping — Planning
- Existing Land Use Mapping and Review — Land Authority and Keith & Schnars
GIS Data/Map Requests/Technical/Programming
- Adobe Flex vieNver development in conjunction with the ArcGIS Server upgrade in -
progress
- Accessing SQL Server GIS tables via a sql query- from Excel, support for Tiffany
15
- Support for Kathy and Tiffany, ArcNlap bug discovered exporting to dbf — recommended
-,-,-orkaround is to disable the background processing from geoprocessing options
- Support for Tiffany, performing a table join N-6thin Excel, storing the sql query (including
the join) N-,-ithin odc
- SDE maintenance, increased max sde service connections
- Updated parcel layer
GIS Addressing
- 29 Address Assignments
PLANNING & ENVIRONMENTAL RESOURCES
CURRENT PLANNING CATEGORY
Appeal to Planning Commission Applied................................................................................
1
Appeal to Planning Commission in Progress...........................................................................
2
Appealto DOAH in Progress.................................................................................................
3
AlcoholicBeverage Applied....................................................................................................
1
Alcoholic Beverage in Progress...............................................................................................
3
Code Enforcement Referral (estimated at 1 per week per Current Planner (4 ........................
16
Conditional Use, Major Permit in Progress.............................................................................
1
Conditional Use, Minor Permit Issued....................................................................................
1
Conditional Use, Minor Permit in Progress.............................................................................
1
Conditional Use Minor Deviation Applied..............................................................................
1
Conditional Use Minor Deviation Completed.........................................................................
2
Conditional Use Minor Deviation in Progress.........................................................................
1
Conditional Use, Major Deviation in Progress........................................................................
1
Conditional Use, TDR in Progress...........................................................................................
1
Development Agreement in Progress......................................................................................
1
Public Assembly Permits Applied...........................................................................................
3
Public Assembly Permits issued..............................................................................................
4
Public Assembly Permits in Progress......................................................................................
5
RoadAbandonment in Progress...............................................................................................
4
Variance Administrative Applied............................................................................................
1
Variance Administrative, Completed.......................................................................................
1
Variance Administrative in Progress.......................................................................................
3
Variance, Planning Commission in Progress...........................................................................
4
Permits Reviewed & Processed...............................................................................................
117
ROGO related applications
ROGOExemptions Applied.................................................................................................... 2
ROGO Exemptions/Denials Issued.......................................................................................... 3
Mixed Use Category
MCC Text Amendment Initiated............................................................................................. 1
MCC Text Amendment, In progress........................................................................................ 13
16
Customer Service
In -person inquiries estimated at 5 per day per planner (2)............................................... 300
Telephone inquiries estimated at 10 per planner (7) per day ................................................... 2100
Email inquiries estimated at 5 per planner (7) per day............................................................ 300
Request for Research Applications.......................................................................................... 3
Lettersof Understanding.......................................................................................................... 1
Administrative Meetings
Development Review Committee — 1 meeting, 7 items
Planning Commission - 1 meetings, 5 items
COMPREHENSIVE PLANNING CATEGORY
Kathy Grasser, Comprehensive Planner
I. COMPREHENSIVE PLAN UPDATE
Reviewed and edited the Element by Element Assessment Report.......................................1
Analyzed LOS for Parks and Rec..........................................................................................1
Reviewed Parks and Rec Element and sent to K&S..............................................................1
Sentlist of Libraries to K&S.................................................................................................1
Reviewed update to Contract for K&S..................................................................................1
Reviewed of Technical Document elements..........................................................................1
ReviewedContract.................................................................................................................1
Reviewed Budget and Invoices..............................................................................................4
Reviewed Econ Report from K&S........................................................................................1
Fire Safety inclusion with CIP Element.................................................................................1
II. PROJECTS
Updatedweb page..................................................................................................................1
UpdatedComp Plan on Web Page.........................................................................................1
Population Projections for Stock Island -gathered data..........................................................1
III. REPORTS
IV. STAFF
Combrehensive Planning Staff Meetings
Metwith Staff........................................................................................................................2
Assisted Staff
Excelhelp...............................................................................................................................2
V. MEETINGS
110
AICUZPopulation Meeting...................................................................................................1
Element by Element Meetings...............................................................................................5
Fire Safety Element Meeting with Fire Chief........................................................................1
Met with Consultants on Element by Element Review.........................................................1
Met with EIS Committee to discuss K&S Contract...............................................................1
Parks and Rec LOS meeting with Board...............................................................................1
Parks and Rec LOS meeting with Public Works...................................................................1
WebPage maintenance.........................................................................................................1
VI. CAPITAL IMPROVEMENT IMPLEMENTATION
VII. INFORMAL MEETINGS
Met with Assistant County Attorney, staff to review contract..............................................1
VIII. COMMUNICATION
Various Telephone calls received..........................................................................................5
Various Telephone calls made...............................................................................................5
EmailsReceived....................................................................................................................500
EmailsSent............................................................................................................................350
IX. PROFESSIONAL DEVELOPMENT
COMPREHENSIVE PLANNING
Comprehensive Planning - Mitch Harvey........................................................................4/11
Development Review Committee Meeting............................................................................1
Planning Commission Meeting..............................................................................................1
Comp Plan Update teleconference with Keith & Schnars to review progress ......................2
Reviewed Element Assessment & provided comments to K&S...........................................1
Reviewed Military Compatibility section of Technical Document.......................................1
Reviewed Florida Keys Proposed Rule 28-20.......................................................................1
Revisedstaff reports.............................................................................................................. I
Attended NAS EIS Oversight Committee meeting...............................................................1
CompPlan Team Meeting.....................................................................................................1
Responded to E-mails and phone calls.................................................................................20
ENVIRONMENTAL RESOURCES
PERFORMANCE REVIEW
CATEGORY:
CodeEnforcement Referral..................................................................................................6
Long Dock Variance Application..........................................................................................1
18
Permit Application Site Visit (est).........................................................................................51
WetlandDelineation..............................................................................................................2
PreApp Conference...............................................................................................................1
OTHER: Misc Bio................................................................................................................16
KEYWEPvs UMAM review.................................................................................................4
TierDesignation Review.......................................................................................................40
Site Visits (Miscellaneous) Turtle Stranding.........................................................................1
WRITTEN CORRESPONDENCEBIOLOGICAL ASSESSMENTS
Code Enforcement Assessment Memo..................................................................................2
Conditional Use Staff Report.................................................................................................2
GISMap Assorted..................................................................................................................27
Interagency Coordination DEP, ALOE, FKEC, FL Park Serv, FWC, DCA, FWS, FEMA .10
Long Dock Variance Memo/Approval..................................................................................1
Letterof Understanding.........................................................................................................1
OTHER:
Permit Application Review/Assessment................................................................................40
MEETINGS:
ContractorsSummit..............................................................................................................1
DRC.......................................................................................................................................1
PlanningCommission...........................................................................................................1
PhoneCalls [Estimated].........................................................................................................400
Front Counter Walk Ins [Estimated] 400
19
CODE COMPLIANCE ACCOMPLISHMENTS FOR APRIL 2011
UPPER KEYS
250
200
150
100
w lG�yti� 4oa�P� �����. Qoo�Pa
c�
�Q boa �qP oo� P oo yoP �Pv
yop�
DP p \6� a�
�Q�t aeyS �Qk, 114� `',�4,
MIDDLEKEYS
300
250
200
150
100
e QeltiF41QSol ae0 �Pk
L �
01
,
Cr'Y��`oaE���QF�yQ,o�y���P�
co a o�
o�y
LOWER KEYS
200
250
200
150
100
So
0
c,
gp'LP �Pa �Ser v�F• �� �P�
4 ����� l4�°0
114,
w
TOTALS
1800
1608
1600
7
1400
�4
ski
1223
1200r�161
1067
1000
976 q
839
800
600
�l
400
�
I
200
r'
is
0
!
Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jan-11 Jul-11 Aug-11 Sep-11 Oct-11
�s;;,?d2 �stts2l�sttddl�sttddl�> „ s � .3 . 4�` i?r?s##??s#�??s#�??s# }� s ass\�;,,rikt}s`ksss�ssssssssssssss�ssss�ssss��s
21
BUILDING DEPARTMENT
PERMITS
INSPECTIONS
PLAN REVIEW
Upper Keys
334
1,243
1,095
Middle Kees
183
1158
889
Lower Kees
81
-
80
TOTAL
598
2,401
2,064
INSPECTIONS
Feb.,
10,
Feb., I V
March,
10,
March,
11'
April,
10,
April,
11'
FY- 4/10
FY - 4/11
Building
1,025
936
1,173
1,110
739
1,201
6,971
7,239
22
Plumb/Mech
1,061
953
1,164
1,038
648
956
5,957
6,956
Electrical
281
337
357
414
217
433
2,044
2,517
Total
2,367
2,226
2,694
2,562
1,604
2,590
14,972
16,712
April, 2011
Total #
Average-20 days
Acker, Scott Upper Keys -Building
382
19.10
Albarran, Mike-Lower/Middle Keys -Electrical
271
13.55
Bowden, Mike-Lower/Middle Keys -Building
228
11.40
Kasprzak, Adam-Upper/Middle/Lois,-er-Elec/Plumb/Mech/Bldg
335
16.75
Kostic, Harrv-Lower/Middle Keys -Bldg & Plans Examiner
81
4.05
Phinnev, Tucker-Lower/Middle Kees -Building
307
15.35
Sellers, Corev-Upper/Middle/Loii--er-Plumb/Mech
271
13.55
Sullivan, Steve -Upper Keys-Building/Elec/Plumb/Mech
440
22.00
Tugivell, Paul -Upper Keys-Plumbing/Mechanical
86
4.30
23
Total ofInspections -April- 2011
500
450
400
_50
300
`00
1-50
100
0
0
' -NN
` e-
A,
1.
PLAN REVIEW
Feb., 10'
Feb.,
11'
March,
10'
March,
11'
April,
10'
April, I F
FY - 4/10'
FY - 4/1 F
3,119
1,895
3,659
2,433
2,734
2,064
22,530
15,027
24
Channel Marker Program:
Marine Resources Office
25
May 2010
$0.00
June
$1,725.00
July
$1,500.00
August
$15,795.00
September
$0.00
October
$1,950.00
November
$4,695.00
December
$0.00
January 2011
$700.00
February
$0.00
March
$0.00
April
$848.00
Total
527,213.00
Derelict Vessel Program:
26
May 2010
$17,449.00
June
$70,183.00
July
$37,734.40
August
$23,504.00
September
$43,627.00
October
$11,13 8.00
November
$24,077.75
December
$10,015.00
January 2011
$15,473.00
February
$9,175.98
March
$11,781.00
April
$0.00
Total
5274,158.13
Vessel Pumpout Program:
27
May 2010
$320
June
$320
July
$230
Aug
$280
$4,968
Sept
$110
Oct
$250
Nov
$360
$2,251
Dec
$60
Jan 2011
$430
Feb
$270
March
$360
$4,255
April
$3 5 5
Total:
$3,345
$11,474
28