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Item C14
BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: October 19, 2011 Division: County Administrator Bulk Item: Yes Department: Airports Staff Contact Person/Phone #: Peter Horton, 809-5200 AGENDA ITEM WORDING: Approval of Purchase Service Order 411-12-02 with URS for "Title 14 CFR Part 150 Study Update" at the Key West International Airport. ITEM BACKGROUND: Project is funded 95% by FAA, with match from FDOT and Airport Operating. PREVIOUS RELEVANT BOCC ACTION: Ratification of FAA Grant 4037-045 (Conduct Noise Compatibility Plan Study Part 150 Noise Study) at the October 19, 2011 BOCC meeting. CONTRACT/AGREEMENT CHANGES: New agreement. STAFF RECOMMENDATION: Approval. TOTAL COST: $431,178.00 INDIRECT COST: NA BUDGETED: Yes DIFFERENTIAL OF LOCAL PREFERENCE: NA COST TO COUNTY: None SOURCE OF FUNDS: FAA, FDOT, Operating COST TO AIRPORT: $10,779.50 COST TO PFC: NA REVENUE PRODUCING: NA APPROVED BY: County Attorney X DOCUMENTATION: Included X DISPOSITION: AMOUNT PER YEAR: NA OMB/Purchasing Risk Management Not Required AGENDA ITEM # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # Contract with: URS Effective Date: Execution Expiration Date: 1095 days Contract Purpose/Description: PSO #11-12-02 for Part 150 Study Update at Key West International Airport. Contract Manager: Peter Horton # 5200 Airports - Stop # 5 (name) (Ext.) (Department/ Stop) for BOCC meeting on: October 19, 2011 Agenda Deadline: October 4, 2011 Total Dollar Value of Contract: $431,178.00 Budgeted? Yes Grant: Yes - FAA County Match: operating Estimated Ongoing Costs: n/a (not included in dollar value above) CONTRACT COSTS Current Year Portion: $TBD Account Codes: 404-630161 -GAKA1 47 404-63053-GAKD50 ADDITIONAL COSTS For: (eg. maintenance, utilities, janitorial, salaries, etc. CONTRACT REVIEW Changes Date In Needed Reviewer Date Out Yes No Airports Director Peter Horton Risk Management for Risk Management O.M.B./Purchasing for OMB County Attorney County Attorney Comments: PURCHASE / SERVICE ORDER m' MONROE COUNTY To: URS Corporation Southern Re: PSA Agreement, Dated: 4-1-07 Purchase Service Order No. 11/12-2 Resolution Project Name: Key West International — Part 150 Study Update Description of Services: (See attached Scope of Services) Multiple of Direct Salaries Lump Sum X Reimbursable Expense Days to Complete 1095 Fee this Service Order $431,178.00 Payment for Services shall be in their entirety as per PSO. Prepared by: Milford A. Reisert Date: Accepted by: Carlos Garcia Date: '!/� / I Recommended by: Date: Approved by: Date: N: ADMINISTRATIVE ASSISTANTIW-RECEPTIONISTTM11-121PSO-11-12-2,DOC KEY WEST INTERNATIONAL AIRPORT KEY WEST, FLORIDA TITLE 14 CFR PART 150 STUDY UPDATE URS CORPORATION SCOPE OF SERVICES 30-May-2011 KEY WEST INTERNATIONAL AIRPORT TITLE 14 CFR PART 150 STUDY UPDATE SCOPE OF SERVICES INTRODUCTION The last title 14 CFR part 150 Noise Compatibility Program (NCP) for Key West International Airport (EYW) was approved by the Federal Aviation Administration (FAA) on 7-May-1999. Updated Noise Exposure Maps (NEMs) were accepted by the FAA on 27-August-2008. Several changes in the aircraft operations at EYW have occurred since the NEMs were accepted in 2008, including the introduction of passenger jet service by several air carriers. The updated NEMs prepared under this Scope of Services will reflect the currently existing condition, as well as a future forecast condition. After the NEMs have been completed and submitted to FAA for review and acceptance, a decision will be made regarding the necessity to update the NCP. This Scope of Services outlines the tasks to be completed by URS Corporation and its subcontractors, hereafter referred to as "Consultant" to assist Monroe County in the preparation of updated NEMs, and potentially an updated NCP, for EYW. The updated NEMs and, if necessary, the NCP will be prepared in accordance with the requirements and guidance outlined in title 14 CFR part 150. PHASE 1 - NOISE EXPOSURE MAPS TASK 1 MOBILIZATION AND PROJECT MANAGEMENT Task 1.1 Mobilization This task involves the mobilization, coordination, and management of the non -technical aspects of Phase 1 of the project. This would include a Kick -Off meeting in Key West to discuss the study goals, objectives, and protocols. This task includes one two-day/one-night trip to Key West by up to three Consultant staff (Project Manager, Deputy PM, Sr. Noise Consultant). Task 1.2 Project Management Throughout the duration of the project, the Consultants' Project Manager will be coordinating as necessary with EYW staff and others to ensure that the project and schedule are progressing as planned. This on -going coordination will provide EYW staff with a consistent, single point -of -contact throughout the duration of the project. Progress Reports will be prepared monthly and provided to EYW staff, with copies to the FAA. This task will include any coordination meetings required outside the scope of the meetings associated with the Ad -Hoc UM Page 1 of 26 Committee on Noise, which are described in Task 7.2, not to exceed two two-day / one-night trips to Key West by the Consultant's Project Manager. TASK 2 LAND USE MAPPING The Consultant has been working at EYW since completing the Part 150 Study in 1999. As part of the requirements of the 1999 Part 150 Study, the Consultant has performed a Noise Contour Update annually. A detailed Geographical Information System (GIS) database of land use, population and housing data was developed during the previous Part 150 Study. To maintain consistency between the impacts associated with the 1999 Part 150 Study and the annual Noise Contour Update, the GIS database has not been revised to reflect current conditions. Therefore, it is appropriate to update the GIS database for this study, to ensure that compatible and noncompatible land uses in the study area are accurately identified. Any future Noise Contour Updates will utilize the updated GIS database prepared in this task. Task 2.1 Update Land Use, Zoning, Population, and Housing Data Updates to local comprehensive plans; existing and future land use maps; zoning maps and regulations; land development regulations; and other existing land use plans, transportation plans, approved subdivision plats, and other approved development plans will be obtained from the City of Key West and Monroe County. These documents, as well as the Airport Layout Plan (ALP), and Airport Master Plan, will be reviewed to determine any existing and potential future conflicts between the airport and the surrounding communities. If needed, meetings will be scheduled with appropriate local agencies to collect, review, and/or discuss the aforementioned documents. Current digital information (e.g., graphic and statistical databases, land use and land cover data, Digital Line Graphs, U.S. Census TIGER/line files, and U.S. Census P.L. 94-171 population data) will be assembled to update the existing GIS. Updated parcel data will be obtained from the Monroe County Property Appraiser's office to determine tax assessed property values and ownership. EYW will facilitate obtaining the necessary information from the City of Key West and Monroe County. Field review will be accomplished in order to verify changes, if any, to noise -sensitive areas, specific noise sensitive sites, and verify and obtain additional detail regarding current land uses in and around the airport property. The field review will be accomplished during trips to Key West that are scheduled for the Ad -Hoc Committee meetings in Task 7.2. Task 2.2 Update GIS Databases and Mapping The extensive existing digital GIS developed for the 1999 Part 150 Study will be updated and utilized for base mapping and to delineate current land use, jurisdictions, zoning, population, housing, noise sensitive sites, airport related easements, and airport facilities/property. The GIS will be used to estimate noise exposure within the noise contours developed for this study. UM Page 2 of 26 Copies of the GIS databases will also be provided to EYW and the FAA in digital format upon completion of the project. Task 2.3 Web -Based GIS Mapping The Consultant will make the Part 150 Study mapping electronically accessible to EYW and the public via a web -based application. A link to the mapping will be available on the Ad -Hoc Committee web site. The Consultant will utilize ESRI ArcServer software to develop the web -based mapping. The Consultant will host the web site on a commercially available external server. This Scope of Services includes the cost of hosting the web site for a period of three years from the date of the Notice to Proceed (NTP) for these services. The mapping portion of the web site will provide a variety of layers that can be turned on and off by the user, including, but not limited to: DNL 65, 70, and 75 dB noise contours, Noise Insulation Program (NIP) boundaries, RPZs for all runways, existing land use, and property over which Monroe County holds an Avigation Easement as a result of the NIP. Search functions will be provided that allow the user to search by specific address, street name, and parcels within specified noise contours. Standard web -based functions will be provided including, but not limited to: zoom in, zoom out, previous extent, select, pan, and print. Task 2.4 Quality Assurance Detail Checking and Review Detail Checking is a verifying procedure whereby all information of a deliverable is verified for correctness, completeness and technical accuracy by a Senior Professional who is part of the project team as assigned by the Project Manager. Before inclusion into the Documentation, a Detail Check will be performed on all data and assumptions developed or obtained for this task, and on any subsequent output and results. Task 2.5 Documentation Preliminary text, tables, and exhibits on land use, jurisdictions, zoning, population, and housing will be prepared in the form of Section 2, Jurisdictions and Land Use in the Noise Exposure Maps and Supporting Documentation. (Note: Section 1 will be the Introduction to the Noise Exposure Maps and Supporting Documentation.) Section 1 and 2 will be provided to the FAA for review prior to inclusion into the NEM Documentation. The FAA will be provided with three (3) hard copies and three (3) CDs with a pdf° version and a MS WORD° version on each. TASK 3 INVENTORY OF AIRPORT AND AIRCRAFT OPERATIONS This task consists of collecting data, issuing and collecting questionnaires, and analyzing all information ultimately obtained. UM Page 3 of 26 Task 3.1 Update Aircraft Operations Data The Consultant has produced multiple annual Noise Contour Updates at EYW, therefore this task will commence with a review and validation of the data used for the most recent Noise Contour Update. This review will allow the Consultant to determine what existing data may no longer be valid, and will assist the Consultant in determining which sources would provide the most accurate and verifiable data. Historical air traffic activity records will be collected, reviewed, verified, and updated with the latest available statistics. Commercial aviation data collection will include origin/destination information leading to determination of city pairs, route distances, estimated takeoff weights, actual and probable flight tracks, and any other information that will contribute to the Part 150 Study. This task includes one three-day/two-night trip to Key West by two Consultant staff (Deputy PM and Sr. Noise Consultant) to collect and update data. Data will include: Commercial aircraft operations for the following: • Passenger Air Carriers • Cargo Carriers • Air Taxi • Charters • Aircraft Fleet Mix General aviation activity including the following: • Itinerant vs. Local Operations • Number and Type of Based Aircraft • Aircraft Fleet Mix Military activity including the following: • Itinerant vs. Local Operations • Aircraft Fleet Mix Current data will be collected to aid in the determination of existing and future aircraft operational characteristics. The operational data will form the basis for development of the noise contours. Data to be collected and analyzed will include the following: • Fleet Mix • Number and Type of Operations • Origin/Destination • Radar Flight Tracks • Ground Run-up and Maintenance Activities • Airspace and Air Traffic • Day/Night Usage • Runway Usage • VFR and IFR Operations Ims Page 4 of 26 Aviation related data will be obtained from various sources including: • Airport Traffic Control Tower • NAS Key West • EYW Passenger and Cargo Landing Fee Reports • EYW Passenger and Cargo Airline Schedules • FAA Air Traffic Activity Data System (ATADS) • FAA Terminal Area Forecast (TAF) • Florida Aviation System Plans (FASP) Forecast Task 3.2 Review Existing Aviation Plans and Studies Specifically, collection and review of the following information will occur: • National Plan of Integrated Airport Systems (NPIAS) • FAA Terminal Area Forecasts (TAF) • Current Airport Layout Plan (ALP) • Current Airport Master Plan • Studies accomplished specifically for, or relevant to, the airport Task 3.3 Analyze Radar Data and Develop INM Flight Tracks In order to obtain accurate flight track and performance profile data for aircraft currently using EYW, radar data will be collected for periods of time which are representative of various operational configurations (east flow/west flow) of the airport. This radar data must be obtained from NAS Key West, and must be coordinated through appropriate chains of command. Flight track data will be obtained to extract appropriate information on time, velocities, flight tracks, altitude profiles, aircraft type and airline. NAS Key West has a Standard Terminal Automation Replacement System (STARS). STARS receives radar data and flight plan information and presents the information to air traffic controllers allowing the controller to monitor, control, and accept hand-off of air traffic. The STARS system should be capable of providing 45 days of archived data. However, the Consultant will attempt to obtain additional data to capture both east and west flow at maximum activity levels. The length of available data will determine the effort required to process this data. The Radar Data Processing Software Developer and Radar Data Processing Specialist will review and evaluate the data in its native format. The Radar Data Processing Software Developer, with input from the Radar Data Processing Specialist, will then write a computer program to translate the radar data from its native format into a format that can be imported to the GIS. The Radar Data Processing Specialist will review the data to determine parameters by which the data can be screened to remove data that is not relevant to EYW. The Radar Data Processing Software Developer will then write additional computer code to remove the data that is not relevant to EYW. Analysis will include comparison of radar tracks to INM flight tracks developed previously for the 2008 NEM Update. Costs associated with this activity are based on obtaining 45 days of radar data. URS Page 5 of 26 This information will be used to update flight track utilization records for the INM noise modeling analysis. Furthermore, nominal and dispersed flight tracks along with representative flight profiles will be updated for input into INM using actual radar data. This provides for a highly accurate representation of the existing conditions at EYW during the noise modeling process. Task 3.4 Quality Assurance Detail Checking and Review Before inclusion into the Documentation, a Detail Check will be performed on all data and assumptions developed or obtained for this task, and on any subsequent output and results. Task 3.5 Documentation Preliminary text, tables, and exhibits on existing and future airport and aircraft operations will be prepared in the form of Section 3, Airport and Aircraft Activity in the Noise Exposure Maps and Supporting Documentation. Section 3 will be provided to the FAA for review prior to inclusion into the NEM Documentation. The FAA will be provided with three (3) hard copies and three (3) CDs with a pdP version and a MS WORD°version on each. TASK 4 EXISTING NOISE CONTOURS Task 4.1 Develop Existing Noise Contours Airport and aircraft operations data, prepared in Task 3, will be compiled and analyzed to determine the operational characteristics for the average annual day. This information will be formatted for input into the most current version of FAA's Integrated Noise Model (INM) available at the start of modeling, currently INM 7.0b. INM default database aircraft and departure and approach profiles will be used to model existing aircraft operations at EYW. If FAA releases a new version of INM during the development of the NEMs, they may require that the study be updated to use the latest version of INM. If this occurs, required revisions to the study will be addressed in a supplemental agreement. If the radar data analysis determines that EYW regularly uses non-standard approach and/or departure procedures, the FAA, the Airport, and the Consultant will decide if the INM profiles will need to be modified to accurately portray these profiles. If the FAA deems it necessary for the Consultant to customize INM flight profiles to represent actual conditions at EYW, the FAA's Airports District Office (ADO) Project Manager will initiate coordination with the FAA Regional Noise Program Manager and the FAA Office of Environment and Energy (AEE) Noise Division. This modification and FAA AEEs' approval for the use of modified flight profiles will be considered an Additional Service and is not covered under this Scope of Services or Fee Estimate. Aircraft engine run-up operations data, prepared in Task 3, will be compiled and analyzed to determine the operational characteristics for the average annual day. This information will be formatted for input into the INM. INM default database engine run-up identifiers will be used to Page 6 of 26 model existing engine run-up operations at EYW. Noise contours representing the combination of flight and engine run-up operations will be generated at DNL 60, 65, 70, and 75 dB. The DNL 60 dB may be used to define preventive land use measures boundaries, but will not be used to quantify noise impacts. The INM standard grid analysis feature will be used to calculate DNL values at up to 20 noise -sensitive sites. Task 4.2 Evaluate Impacts of the Existing Condition Noise Contours The DNL 65, 70, and 75 dB noise contours which were developed in Task 4.1 will be incorporated into the GIS database in order to more accurately quantify noise exposure in terms of population, households, and land use. The DNL 60 dB contour may be used to define preventative land use measures and may be provided for informational purposes, but will not be used to quantify noise impacts, nor will it be used for remedial land use measures. Tables will be developed from the GIS to describe the noise exposure estimates for the Existing Condition. Graphics will be provided to illustrate the noise contours superimposed over the base mapping and land use. Noise compatibility will be determined by comparing the modeled DNL noise levels with existing land use and the FAA Land Use Compatibility Guidelines provided in Table 1 of Appendix A in title 14 CFR part 150. Task 4.3 Quality Assurance Detail Checking and Review Before inclusion into the Documentation, a Detail Check will be performed on all data and assumptions developed or obtained for this task, and on any subsequent output and results. Task 4.4 Documentation Preliminary text, tables, and exhibits on existing condition noise contours will be prepared in the form of Section 4, Existing Conditions Noise Exposure in the Noise Exposure Maps and Supporting Documentation. Section 4 will be provided to the FAA for review prior to inclusion into the NEM Documentation. The FAA will be provided with three (3) hard copies and three (3) CDs with a pdf° version and a MS WORD°version on each. TASK 5 MEASUREMENT OF EXISTING NOISE LEVELS There are several residential areas that historically have been located just outside the DNL 65 dB noise contour. As a result, the Noise Compatibility Program (NCP) recommendations from the 1999 Part 150 Study excluded these areas from the Noise Insulation Program (NIP) for EYW. The purpose of this task is to conduct monitoring in areas just outside the current NIP boundary where there have been a lot of inquiries regarding eligibility for the NIP. The results of the noise monitoring will assist in presenting the validity of the noise contours to any interested parties and UM -- Page 7 of 26 assist in determining if there are other factors affecting the propagation of aircraft noise not accounted for within the modeling parameters. Monroe County's Ad -Hoc Committee on Airport Noise specifically recommended that this task be included in the Part 150 Update. In the absence of empirical noise measurements, the general public tends to distrust the validity of noise contours developed using computer modeling. The general public is more likely to accept the validity of the noise contours if it can be demonstrated that they are accurate using noise measurements. The likelihood of acceptance increases with the length of time measurements are taken. Task 5.1 Noise Monitoring The Consultant will prepare for, and coordinate with, airport staff and property owners for setting up four noise monitors in the vicinity of the airport. A total of three (3) days will be required for the Consultant to set-up and confirm the working condition of the monitoring equipment. The first day will primarily be spent setting up one noise monitor at each of the four sites to measure the exterior noise conditions for a period of four weeks. Also on the first day, coordination will occur with each property owner representative concerning the procedures for overseeing the noise monitor. Two additional days will be spent in Key West recording details of aircraft and other human produced noise events. These details will include, when identifiable, noise source, type of activity, time of day, and measured noise levels. During the second and third day, noise events will be recorded at each site including aircraft operations and other background noises. Typical aircraft operations that are expected to create each unique noise event would include the following: • Arrivals to Runway 09 and/or Runway 27; • Departures from Runway 27 and/or Runway 09; • Reverse thrust from Runway 27 arrivals and/or Runway 09 arrivals; • Start of takeoff roll noise for Runway 09 departures and/or Runway 27 departures; and • Engine runups prior to Runway 09 and/or Runway 27 departures. This recorded information will aid in the identification of measured aircraft events during the month of unattended operation. Using a cell modem and datalogger, noise data will be remotely downloaded on a daily basis to monitor any system issues and to backup all measured data. The noise monitors will transfer data continuously to a datalogger computer. This data includes all measured noise data as well as system parameters such as battery voltage and system settings. At least once a day, the monitoring data will be downloaded from the datalogger to the servers, where the data can be accessed and downloaded through the internet. Data will be monitored every few days by the Manager of Noise Monitoring to ensure the system is collecting data. UM Page 8 of 26 At the end of the four -week measurement period, the Consultant will shut down the noise monitors, takedown and pack the monitors, and arrange for return shipment. This task includes one four-day/four-night trip to Key West by three staff from Tampa (Deputy PM, Sr. Noise Consultant, Jr. Noise Consultant) and one five-day/five-night trip to Key West by the Manager of Noise Monitoring from Boston for initiation of the monitoring. At the end of the monitoring period the Consultant will make another trip to Key West from Tampa for removal of the monitoring system. They will ship the equipment back to Boston. The removal of the monitoring system will be accomplished during a trip to Key West that is scheduled for the Ad -Hoc Committee meetings in Task 7.2. Task 5.2 Measured Noise Impact Analysis At the end of the four -week measurement period, all measured DNL data will be evaluated by the Manager of Noise Monitoring and the Director of Noise Monitoring. Using the data collected and the event logging performed in Task 5.1, the Manager of Noise Monitoring will analyze total measured DNL levels and aircraft -only DNL noise levels. With the measured total and aircraft -only DNL noise data, the exterior acoustical conditions and measured DNL noise levels will be quantified at each site. The measured DNL will be compared to the modeled DNL contour levels to determine if there may be noise propagation characteristics not accounted for in the INM inputs and if the INM input data and INM default data accurately represent the characteristics of the acoustical conditions at EYW. Task 5.3 Modeled Noise Impact Analysis Noise measurement data collected over an extended period (e.g., one month) may be used to confirm INM modeling results or justify a reevaluation of the INM noise contours. There are multiple issues that warrant a review of the modeling results. Some of these issues are significant and some are minor, but even the minor ones may be important for an area located just outside the DNL 65 dB noise contour produced by INM. Several issues that may directly impact the residential areas where monitoring was conducted could result in producing measured results higher than the INM predicts. These include the following • Overwater sound propagation; • Behind takeoff roll directivity; • Business jet noise power distance curves; and • Business jet departure profiles. INM is based on over land sound propagation where the reflection of sound off the intervening terrain results in significant sound attenuation. That "lateral attenuation" is greatly reduced when sound propagates overwater as is partially the case with these areas. In addition, the directivity -------- ---- MRS _ Page 9 of 26 behind the start of takeoff roll used in INM is based on the directivity patterns of air carve-- INM does not have specific directivity patterns of smaller business jets. Also, the noise poviet distance curves and procedural and point profiles in INM, while generally reasonable, may reflect procedures used at EYW. All of these factors may cause INM to under predict the acts:_: noise and will be used to support the validity of the measured noise data. If the noise monitoring comparison indicates one or all of these factors may not be represented properly in the INM modeling, any modification to the INM default modeling characteristics will require the Airport Sponsor and the Consultant to request that the FAA ADO initiate the review and approval process with FAA AEE. If the analysis determines that default modeling characteristics do not accurately represent the characteristics at EYW, the FAA, the Airport, and the Consultant will decide if, and which, INM data will need to be modified to accurately portray these characteristics. If the FAA deems it necessary for the Consultant to customize INM input data to represent actual conditions at EYW, the FAA's Airports District Office (ADO) Project Manager will initiate coordination with the FAA Regional Noise Program Manager and the FAA Office of Environment and Energy (AEE) Noise Division. This modification and FAA AEEs' approval for the use of modified flight profiles will be considered an Additional Service and is not covered under this Scope of Services or Fee Estimate. Task 5.4 Quality Assurance Detail Checking and Review Before inclusion into the Documentation, a Detail Check will be performed on all data and assumptions developed or obtained for this task, and on any subsequent output and results. Task 5.5 Documentation A draft technical memorandum will be prepared by the Director of Noise Monitoring and the Manager of Noise Monitoring detailing the measurement procedures, data analysis, data results and INM issues related to the selected sites. Also, if measured results differ from the modeled DNL levels, the Consultant will report the likely cause(s) for these differences. A final technical memorandum will be produced incorporating any comments received on the draft document. The technical memorandum will become an appendix in the Noise Exposure Maps and Supporting Documentation. The monitoring locations and a summary of the results will be included in Section 4, Existing Conditions Noise Exposure in the Noise Exposure Maps and Supporting Documentation. This memorandum will be provided to the FAA with Section 4 for review prior to inclusion into the NEM Documentation. The FAA will be provided with three (3) hard copies and three (3) CDs with a pdf° version and a MS WORD°version on each. TASK 6 FUTURE NOISE CONTOURS Task 6.1 Develop Future Condition Noise Contours M Page 10 of 26 The future aircraft and airport operations, developed in Task 3, will be compiled and analyzed to determine the operational characteristics for the average annual day for the established forecast period (five years or more beyond the Existing Condition). This information will be formatted for input into the most current INM version, currently 7.0b. INM default database aircraft and departure and approach profiles will be used to model future aircraft operations at EYW. If FAA releases a new version of INM during the development of the NEMs, they may require that the study be updated to use the latest version of INM. If this occurs, required revisions to the study will be addressed in a supplemental agreement. If, in Task 4, it was determined that non-standard flight profiles are regularly used at EYW and should be included in this Part 150 Study, the development and approval process will be considered an Additional Service. If custom profiles are developed for Task 4, these profiles will be used in place of the default profiles for the Future Conditions. Aircraft engine run-up operations data, prepared in Task 3, will be compiled and analyzed to determine the operational characteristics for the average annual day. INM standard database engine run-up identifiers will be used to model future engine run-up operations at EYW. Noise contours representing both flight operations and engine run-up operations will be generated at DNL 60, 65, 70, and 75 dB. (The DNL 60 dB may be used to define boundaries for preventive land use measures.) The INM standard grid analysis feature will be used to calculate DNL values at up to 20 noise -sensitive sites. Task 6.2 Evaluate Impacts of the Future Condition Noise Contours The DNL 65, 70, and 75 dB noise contours for the future conditions which were developed in Task 6.1 will be incorporated into the GIS database in order to more accurately quantify noise exposure in terms of population, households, and land use. The DNL 60 dB contour may be used to define preventative land use measures and may be provided for informational purposes, but will not be used to quantify noise impacts, nor will it be used for remedial land use measures. Tables will be developed from the GIS to describe the noise exposure estimates for each of the future conditions. Graphics will be provided to illustrate the noise contours superimposed over the base mapping and land use. Noise compatibility will be determined by comparing the anticipated DNL noise levels with existing land use and the FAA land use compatibility guidelines provided in Table 1 of Appendix A in Part 150. Task 6.3 Quality Assurance Detail Checking and Review Before inclusion into the Documentation, a Detail Check will be performed on all data and assumptions developed or obtained for this task, and on any subsequent output and results. Task 6.4 Documentation Preliminary text, tables, and exhibits on future condition noise contours and supplemental UM Page 11 of 26 evaluation metrics will be prepared in the form of Section 5, Future Condition Noise Exposure in the Noise Exposure Maps and Supporting Documentation.. Section 5 will be provided to the FAA for review prior to inclusion into the NEM Documentation. The FAA will be provided with three (3) hard copies and three (3) CDs with a pde version and a MS WORD° version on each. URS Page 12 of 26 TASK 7 NEM CONSULTATION AND PUBLIC INVOLVEMENT The project will include consultation and public involvement necessary to meet the requirements of the Part 150 process. The airport operator must afford interested persons adequate opportunity to submit their views, data, and comments concerning the correctness and adequacy of the draft Noise Exposure Map and descriptions of forecast aircraft operations. Task 7.1 Notify § 150.21 (b) "Consulted Parties" Title 14 CFR part 150, Airport Noise Compatibility Planning, § 150.21 (b) requires that each Noise Exposure Map and related documentation must be developed and prepared in consultation with states, and public agencies and planning agencies whose area, or any portion of whose area, of jurisdiction is within the DNL 65 dB contour depicted on the map, FAA ADO, ATO and Regional officials, and other Federal officials having local responsibility for land uses depicted on the map. This consultation must include regular aeronautical users of the airport. The Consultant, in coordination with EYW staff and the Ad -Hoc Committee, will identify these parties. A letter and/or e-mail will be sent to the identified parties informing them that Monroe County has initiated a title 14 CFR part 150 Noise Exposure Map Update. The letter will provide information regarding opportunities for agency involvement in the process. Task 7.2 Attend Ad -Hoc Committee Meetings The Consultant will attend the regular Ad -Hoc Committee meetings in order to present the progress of the study. The appropriate information will be approved by the FAA prior to being distributed to the Ad -Hoc Committee in advance of each meeting. The information will also be provided to Monroe County for posting on the Ad -Hoc Committee website in advance of each meeting. This task includes six two-day/two-night trips to Key West by up to two Consultant staff (Project Manager, Deputy PM). These meetings are open to the public and will be advertised as such for the purpose of providing public information sessions throughout the Part 150 Process. In addition, each of the parties identified in Task 7.1 will be notified of these meetings and their attendance requested to provide input and comment on the Part 150 and the Part 150 process. The Consultant will coordinate with EYW staff to prepare the public notice for publication in The Key West Citizen to announce the time and location of the Ad -Hoc Committee meetings. EYW will be responsible for the cost of publishing the notices. The public notice will be published once during the week preceding the meeting. EYW staff will obtain proof of publication from The Key West Citizen for each publication of the public notice. EYW will be responsible for arranging/providing for the necessary facilities for the Ad -Hoc Committee meetings. The Consultant will be responsible for providing or arranging for easels and presentation boards, and A/V equipment at each Ad -Hoc meeting, if needed. If needed, the initial Ad -Hoc meeting will consist of up to twenty (20) presentation boards, with no more than five UM Page 13 of 26 (5) new boards for each subsequent meeting. Task 7.3 Provide Information for Posting on Ad -Hoc Committee Website Prior to each Ad -Hoc meeting, the Consultant will provide information regarding the study for posting on the Ad -Hoc Committee web site. The Web site will be used as a dynamic means of informing and educating the public on the Part 150 process and status, and the role of the FAA in the Part 150 process. The Web site includes the Consultant Project Manager's email address to which members of the public can submit comments/questions about the Part 150 process. This scope and accompanying cost estimate anticipate that all materials to be posted on the Ad -Hoc Committee web site will be developed by the Consultant in a format that is ready to be uploaded directly to the web -site (Adobe and/or HTML formatted language) by Monroe County staff. Task 7.4 Present Information to the Monroe County BOCC The Consultant will attend one BOCC meeting in order to present the findings of the study and obtain BOCC approval to submit the NEMs to FAA. The Consultant will prepare the information for distribution to the BOCC and provide one electronic (PDF format) to EYW staff for inclusion in the BOCC agenda package. A copy of Version 3 of the Noise Exposure Maps and Supporting Documentation will be provided on CDs for distribution to the BOCC in advance of the meeting. This task includes one two-day/two-night trip to Key West by the Consultant's Project Manager. Task 7.5 Compile and Analyze Public Comments All comments received on the Part 150 Study, including letters, e-mails, and comment forms, will be compiled and analyzed. Responses will be drafted as appropriate. Additionally, calls to the airport's noise hotline will be documented and summarized. A summary of the comments will be included in Section 6, Consultation and Public Participation, and copies of all comments will be included in an appendix to the Noise Exposure Maps and Supporting Documentation. Postcards will be mailed to all parties who submitted comments (and legibly provided their name and address), to let them know their comments were received and included in the study. TASK 8 NEM REPORT PREPARATION Sections 1 through 7 will be compiled and formatted to create the Noise Exposure Maps and Supporting Documentation, which will be submitted to FAA for their consideration under title 14 CFR part150. Five versions of the NEM document will be prepared over the course of the study. A separate Executive Summary will be prepared. The CD will include both the NEM document and the Executive Summary. Quantities of each version are estimates of the needs of both the FAA and Monroe County. Exhibits will be provided in color. The cost estimate is based on the quantities indicated below. If additional copies are determined to be necessary, they will be printed and charged to the County on a per copy basis. A web -friendly version of the final NEM document will be made available for posting on the Ad -Hoc Committee Website. V, Page 14 of 26 Task 8.1 Quality Review (NEM Version 1) Prior to the submittal of the document to Monroe County, an independent technical review (ITR) of the NEM Document and Executive Summary will be performed by qualified Consultant staff not directly involved in writing the document. The purpose of the quality review is to ensure that all study deliverables are high quality, technically sound documents. Version 1 will incorporate the FAA's comments on preliminary NEM document Sections 1 through 5. VI Document Distribution Monroe County FAA Consultant- NEM Document (Hard Copy) 0 0 1 Executive Summary 0 0 1 NEM Document & Executive Summary (CD) 0 0 1 Task 8.2 Monroe County Staff and Ad -Hoc Committee Review Document (NEM Version 2) Version 2 of the NEM will be prepared and submitted to the Monroe County staff and Ad -Hoc Committee for their review and comment. The FAA will be provided three (3) CD copies of Version 2 to review the incorporation of the FAA's comments provided during the initial review by the FAA. The NEM Executive Summary will be provided in hard copy and the NEM document will be provided on a CD for distribution to the Ad -Hoc Committee members. One hard copy of the NEM documentation will be provided to Monroe County. Monroe County staff will be responsible for distribution of the documents to the Ad -Hoc Committee members. V2 Document Distribution` Monroe County FAA Consultant NEM Document (Hard Copy) 1 0 1 Executive Summary 25 0 1 NEM Document and Executive Summary (CD) 25 3 1 Task 8.3 Board of County Commissioners and Public Review (NEM Version 3) Version 3 of the NEM will incorporate the comments from the FAA, the Monroe County staff, and the Ad -Hoc Committee and will be made available to the public and provided to the BOCC for their formal acceptance. Copies of the NEM will be placed in the public libraries, at the County Commissioners' Office and the Airport Administration Office for the public to review. Copies will be provided to the BOCC in advance of the BOCC meeting during which BOCC acceptance of the document will be requested. The NEM Executive Summary will be provided in hard copy and the Page 15 of 26 NEM document will be provided on a CD for distribution to the BOCC. Hard copies of the NEM document will be provided to Monroe County staff and/or placed in the public libraries. Monroe County staff will be responsible for distribution of the documents to the BOCC. The Consultant will send copies to the public libraries. Three CDs containing the NEM Executive Summary and the NEM Document in electronic format (MS Word and .PDF) will be provided to the FAA for review. V3 Document Distribution Monroe County FAA Consultant NEM Document (Hard Copy) 6 1 1 Executive Summary 20 1 1 NEM Document and Executive Summary (CD) 20 3 1 Task 8.4 FAA Formal Review (NEM Version 4) Version 4 of the NEM will document the public involvement process, and be provided to the FAA for their formal review and acceptance. Five (5) hard copies and five (5) CDs of the Executive Summary and NEM Document will be provided for the FAA's review and comment The Consultant will distribute the documents to various FAA Lines of Business as directed by the FAA Program Manager. V4 Document Distribution Monroe County FAA Consultant NEM Document (Hard Copy) 0 5 1 Executive Summary 0 5 1 NEM Document and Executive Summary (CD) 0 5 1 Task 8.5 Final NEM Document (NEM Version 5) Version 5 of the NEM document will include the FAA's notice of acceptance and documentation of compliance with Section 107 of the Aviation Safety and Noise Abatement Act of 1979, and will represent the final NEM document for the project. The Executive Summary will be updated to reflect the public involvement process, FAA's acceptance of the NEMs, and documentation of compliance with Section 107 of the Aviation Safety and Noise Abatement Act of 1979. Copies will be provided to the FAA ADO, Region, and Headquarters. Monroe County staff will be responsible for distribution of documents within Monroe County. V5 Document Distribution Monroe County FAA Consultant NEM Document (Hard Copy) 5 3 1 Executive Summary 25 3 1 NEM Document and Executive Summary (CD) 25 3 1 UM Page 16 of 26 TASK 9 PROCEDURAL REQUIREMENTS TO LIMIT RECOVERY OF DAMAGES After FAA acceptance of the Noise Exposure Maps and Supporting Documentation, the Consultant will follow all procedural requirements outlined in Section 107 of the Aviation Safety and Noise Abatement Act of 1979 (PL 96-193, 49 USC 2101) which provides a process whereby a person acquiring property in an area surrounding an airport for which a Noise Exposure Map has been submitted shall be limited in the recovery of damages with respect to noise attributable to the airport. The Act outlines the requirements and exceptions to this limitation. The Consultant will ensure that these requirements are met so as to further protect the airport. The Consultant will prepare a camera-ready public notice for publication in The Key West Citizen. EYW will arrange for publication of the public notice at a size of approximately 3 columns by 6 inches. The public notice will be published once a week for three consecutive weeks. EYW will obtain proof of publication from The Key West Citizen for each publication of the public notice and provide this documentation to the Consultant for inclusion in the Final NEM (Version 5). Page 17 of 26 PHASE 2 - NOISE COMPATIBILITY PROGRAM This is a preliminary Scope of Services to develop the NCP for this Part 150 Update. This Phase 2 Scope of Services may be revised as needed based on findings of the NEM. TASK 10 PROJECT MANAGEMENT This task involves the mobilization, coordination, and management of the non -technical aspects of Phase 2 of the project. Progress Reports will be prepared monthly and provided to EYW staff, with copies to the FAA. Project management meetings will be held in Key West as needed to coordinate with EYW staff regarding Phase 2 of the project. This task includes up to two two-day/one-night trips to Key West by the Consultant's Project Manager. TASK 11 REVIEW AND EVALUATION OF PAST PART 150 MITIGATION MEASURES On May 7, 1999, the FAA approved the following six land use measures as the Noise Compatibility Program (NCP) for EYW: 1. Provide Noise Insulation in Exchange for Avigation Easements, 2. Purchase Homes, Provide Noise Insulation, then Resell with Easements, 3. Update Noise Contours Annually, 4. Rezone Vacant Parcels, 5. Acquire Vacant Parcel, and 6. Establish Compatible Land Use Zoning In addition to the noise mitigation measures approved in the NCP, EYW has several long-standing noise abatement measures in place. These include: 1. Voluntary Curfew, 2. Use of NBAA Close -In Departure Procedure, 3. Restriction on Engine Warm -Ups, 4. Use of Flight Tracks to Reduce Noise Exposure, and 5. Noise Complaint Hotline. A summary and status of these measures was provided in Section 1.3 of the Noise Exposure Maps and Supporting Documentation which was accepted by the FAA on August 27, 2008. The information provided therein will be updated to reflect the current status of each measure. This discussion of these measures will be documented in Section 7, Introduction to the Noise Compatibility Program. Furthermore, each of the measures listed above will be reviewed and evaluated to determine if they should be included as measures recommended for FAA approval in this Part 150 Update or whether they should remain as voluntary noise abatement measures for which the airport sponsor has adequate implementation authority. Measures that will be recommended for FAA approval UM Page 18 of 26 will be discussed in the appropriate sections of the NCP document that are described below in Tasks 12, 13, and 14. TASK 12 REVIEW AND UPDATE OPERATIONAL NOISE ABATEMENT MEASURES Operational measures which are required by the FAA to be considered as part of the Part 150 process will be evaluated for their applicability and effectiveness at EYW. Title 14 CFR part 150 §13150.7(b) indicates that the following operational measures should be analyzed: • The construction of barriers and acoustical shielding, including the soundproofing of public buildings. • The implementation of a preferential runway system. • The use of flight procedures (including the modifications of flight tracks) to control the operation of aircraft to reduce exposure to individuals (or specific noise -sensitive areas) to noise in the area around the airport. • The implementation of any restriction on the use of the airport by any type or class of aircraft based on the noise characteristics of those aircraft. • Other actions or combinations of actions, which would have a beneficial noise control or abatement impact on the public. Part 150 mandates a range of general noise compatibility actions, which must be considered during a Part 150 Study. These actions, supplemented with the actions suggested by the Ad -Hoc Committee, general public, airport users, and past efforts will be considered. This task constitutes an identification of various types of aircraft noise abatement techniques, which could be applied realistically to EYW. Task 12.1 Alternative Airport Use Modifications Alternative use modifications at EYW will be investigated for their potential to reduce noise levels associated with aircraft operations. Included within this task will be assessments of runway use programs, time -of -day incentives, and user category incentives. Procedural alternatives will be addressed which reduce noise impacts on residences and other noise sensitive land uses situated near the airport and beneath major flight tracks. This process may result in "working groups" of the Ad -Hoc Committee evaluating specific noise abatement measures. The FAA will figure importantly in the examination of the feasibility of any of these measures. Airport use modifications at EYW could be effective in reducing noise exposure within the airport environs but must not be prohibitive with regard to airfield capacity, safety, or economic feasibility. URS Page 19 of 26 Task 12.2 Alternative Aircraft Operational Changes This task will involve the evaluation of various aircraft operational changes, which may be effective noise abatement procedures at EYW. Task 12.3 Airport Facility Modifications Facility modifications will be evaluated for noise abatement. Noise abatement measures involving physical changes to the airport itself will be reviewed. These could include construction of acoustical barriers, such as noise walls or berms; isolating aircraft maintenance activity; and others as appropriate. It is understood that runway extensions are not feasible alternatives at EYW. Facility modifications at EYW could be effective in reducing noise exposure but must not be prohibitive with regard to airfield capacity, safety, or economic feasibility. Task 12.4 Development of Noise Abatement Measures Using those procedures found to be potentially effective in reducing aircraft noise levels under the previous tasks, airport noise abatement measures for EYW will be developed. A variety of measures will be included in this task, such as operational measures, facility measures and administrative measures. Measures can be identified and prioritized for immediate implementation, measures for future consideration and measures that are unlikely to be feasible or productive. Task 12.5 Evaluation of Measures Refined noise abatement measures will be developed based on discussions held with Airport staff, committee members, the FAA and the general public. These will consist of a combination of operational, procedural and facilities alternatives, as found feasible under earlier tasks. This effort will focus on the formulation of the optimum achievable measures. Task 12.6 Model Alternative Scenarios Up to three (3) operational noise abatement alternatives will be modeled using the INM for the future conditions, in order to estimate the possible benefits of operational noise abatement measures. Task 12.7 Evaluate Noise Impacts of Alternative Scenarios Noise exposure for up to three (3) alternative scenarios will be determined with the GIS and quantified in terms of population, households, and land use. A summary of the measures examined and their advantages and disadvantages will be developed and coordinated with the UM Page 20 of 26 F FAA, EYW staff and the Ad -Hoc Committee in order to identify the preferred alternatives for implementation. Each scenario will be modeled in INM to establish noise patterns for the forecast operations. Maps of each run will be prepared indicating 5 DNL incremental contours ranging from 55 to 75 DNL. Task 12.8 Quality Assurance Detail Checking and Review Before inclusion into the Documentation, a Detail Check will be performed on all data and assumptions developed or obtained for this task, and on any subsequent output and results. Task 12.9 Documentation Preliminary text, tables, and exhibits on operational noise abatement measures will be prepared in the form of Section 8, Operational Noise Abatement Measures in the Noise Compatibility Program. (Note: Section 7 will be the Introduction to the Noise Compatibility Program.) . Sections 7 and 8 will be provided to the FAA for review prior to inclusion into the NEM Documentation. The FAA will be provided with three (3) hard copies and three (3) CDs with a pdf° version and a MS WORD°version on each. TASK 13 LAND USE NOISE MITIGATION MEASURES Land use noise mitigation measures which are required by the FAA to be considered as part of the Part 150 process will be evaluated for their applicability and effectiveness at EYW. Task 13.1 Evaluate Remedial Land Use Mitigation Measures Remedial actions seek to alleviate existing conflicts between land use and airport noise. Changes in the use of noise -impacted land or changes in occupancy, to uses or occupations less sensitive to noise, are practical strategies for resolving conflicts. Noise insulation and acquisition of full or partial interest in the land are also examples of possible actions that can be used to mitigate noise impacts. Existing non -compatible land uses will be identified in detail and potential corrective land use measures will be evaluated. A summary of the measures examined, and their advantages and disadvantages, will be developed and coordinated with the FAA, EYW staff and the Ad -Hoc Committee in order to identify the preferred alternatives for implementation. Task 13.2 Evaluate Preventive Land Use Measures Land use and development controls that seek to prevent the introduction of additional non -compatible and noise -sensitive land uses within existing and future noise contours are referred to as preventive measures. The controls which are generally most useful are: zoning, —----------- ----- - ----- -- - --- URS Page 21 of 26 easements, transfer of development rights, establishing minimum acoustical insulation standards for building codes, and land acquisition. The land use controls and regulations identified in Task 2.1 will be analyzed to determine their capability in order to ensure and maintain compatibility with airport operations. Additional land use controls and regulatory mechanisms will be examined, if necessary. These controls and mechanisms will be coordinated with EYW staff and any other appropriate jurisdictions and/or planning agencies. A summary of the measures examined and their advantages and disadvantages will be developed and coordinated with the FAA, EYW staff and the Ad -Hoc Committee to identify the preferred alternatives for implementation. Task 13.3 Quality Assurance Detail Checking and Review Before inclusion into the Documentation, a Detail Check will be performed on all data and assumptions developed or obtained for this task, and on any subsequent output and results. Task 13.4 Documentation Preliminary text, tables, and exhibits on land use measures will be prepared in the form of Section 9, Land Use Measures in the Noise Compatibility Program. Section 9 will be provided to the FAA for review prior to inclusion into the NEM Documentation. The FAA will be provided with three (3) hard copies and three (3) CDs with a pdig version and a MS WORD° version on each. TASK 14 CONTINUING NOISE PROGRAM MEASURES The success of the Noise Compatibility Program (NCP) requires a continuing effort to monitor compliance and identify new or unanticipated problems and changing conditions. The Consultant will identify measures that could become components of such a program. Examples of such measures include: • Ongoing voluntary noise abatement procedures, • Permanent noise compatibility program management staff, • Ongoing public involvement programs, • Annual update of noise contours, and • Acquisition of noise and/or flight track monitoring system/equipment. Task 14.1 Documentation Preliminary text, tables, and exhibits on continuing noise program measures will be prepared in the form of Section 10, Continuing Noise Program Measures in the Noise Compatibility Program. Section 10 will be provided to the FAA for review prior to inclusion into the NEM Documentation. The FAA will be provided with three (3) hard copies and three (3) CDs with a pdf° version and a MS WORD°version on each. UM Page 22 of 26 TASK 15 NOISE COMPATIBILITY PROGRAM RECOMMENDATIONS The results of Tasks 11 through 13 will be compiled, and the measures which collectively appear to represent the best set of actions for EYW will be identified as the recommended Part 150 Noise Compatibility Program. EYW will be responsible for selecting those actions which are desired for inclusion in the Part 150 NCP. For each individual action, the Consultant will provide additional information regarding the schedule and responsibilities for implementation of the action and its affect upon improving noise compatibility. Task 15.1 Documentation Preliminary text, tables, and exhibits on the recommended measures and implementation plan will be prepared in the form of Section 11, Recommended Noise Compatibility Program in the Noise Compatibility Program. Section 11 will be provided to the FAA for review prior to inclusion into the NEM Documentation. The FAA will be provided with three (3) hard copies and three (3) CDs with a pdf© version and a MS WORD°version on each. TASK 16 NCP CONSULTATION AND PUBLIC INVOLVEMENT Phase 2 will include coordination and public involvement necessary to meet the requirements of the Part 150 process. Prior to and during the development of a program, and prior to submission of the resulting draft program to the FAA, the airport operator must afford adequate opportunity for the active and direct participation of the public, to submit their views, data, and comments on the formulation and adequacy of that program. Task 16.1 Notify § 150.23 (c) "Consulted Parties" Part 150, Airport Noise Compatibility Planning, § 150.23 (c) requires that each noise compatibility program must be developed and prepared in consultation with FAA regional officials, the officials of the state and of any public agencies and planning agencies whose area, or any portion of whose area, of jurisdiction is within the DNL 65 dB contour depicted on the noise exposure map, and other Federal officials having local responsibility for land uses depicted on the map. Consultation with the FAA's Airports (ARP) and Air Traffic (ATO) Lines of Business shall include, to the extent practicable, informal agreement from FAA on proposed new or modified flight procedures. For air carrier airports, consultation must include any air carriers and, to the extent practicable, other aircraft operators using the airport. The Consultant will send a letter and/or e-mail to the parties identified in Task 7.1 informing them that Monroe County has initiated a title 14 CFR part 150 Noise Compatibility Program Update. The letter will provide information regarding opportunities for agency involvement in the process. UM Page 23 of 26 Task 16.2 Attend Ad -Hoc Committee Meetings The Consultant will attend the regular Ad -Hoc Committee meetings in order to present the progress of the study. The appropriate information will be distributed to the Ad -Hoc Committee in advance of the each meeting. The information will also be provided to Monroe County for posting on the Ad -Hoc Committee website in advance of each meeting. This task includes six two-day/two-night trips to Key West by up to two Consultant staff. These meetings are open to the public and will be advertised as such for the purpose of providing public information sessions throughout the Part 150 Process. In addition, each of the parties identified in Task 7.1 will be notified of these meeting and their attendance requested to provide input and comment on the Part 150 and the Part 150 process. The Consultant will coordinate with EYW staff to prepare the public notice for publication in The Key West Citizen to announce the time and location of the Ad -Hoc Committee meetings. EYW will be responsible for the cost of publishing the notices. The public notice will be published once during the week preceding the meeting. EYW staff will obtain proof of publication from The Key West Citizen for each publication of the public notice. EYW will be responsible for arranging/providing for the necessary facilities for the Ad -Hoc Committee meetings. The Consultant will be responsible for providing or arranging for easels and presentation boards, and A/V equipment at each Ad -Hoc Committee meeting, if needed. If needed, the initial Ad -Hoc meeting will consist of up to twenty (20) presentation boards, with no more than five (5) new boards for each subsequent meeting. Task 16.3 Provide Information for Posting on Ad -Hoc Committee Website Prior to each Ad -Hoc meeting, the Consultant will provide information regarding the study for posting on the Ad -Hoc Committee web site. The Web site will be used as a dynamic means of informing and educating the public on the Part 150 process and status. The Web site includes the Consultant Project Manager's email address to which members of the public can submit comments/questions about the Part 150 process and status, and the role of the FAA in the Part 150 process. This scope and accompanying cost estimate anticipate that all materials to be posted on the Ad -Hoc Committee web site will be developed by the Consultant in a format that is ready to be uploaded directly to the web -site by Monroe County staff (Adobe and/or HTML formatted language). Task 16.4 Present Information to the Monroe County BOCC and Hold Public Hearing Following the completion of Task 14, a Public Hearing will be held during a regularly -scheduled BOCC meeting. The Consultant will present the final recommendations for the Noise Compatibility Program, solicit public comments, and obtain BOCC approval to submit the NCP to FAA. The Consultant will provide comment forms at the meeting for individuals who wish to submit written comments. The Consultant will prepare information for distribution to the BOCC UM Page 24 of 26 and provide one electronic (PDF format) to EYW staff for inclusion in the BOCC agenda package. A copy of Version 3 of the Noise Compatibility Program will be provided on CDs for distribution to the BOCC in advance of the meeting. Information to be included in the agenda package must be submitted a month in advance of the meeting. This task includes one two-day/two-night trip to Key West by the Consultant's Project Manager. Copies of the NEM and NCP documents will be placed in the Monroe County Public Library and the EYW Administrative office prior to the Public Hearing, for the public to review. In addition the public notice normally provided by Monroe County regarding BOCC meetings and public hearings, the Consultant will prepare a camera-ready public notice for publication in The Key West Citizen to announce the time and location of the Public Hearing for the Part 150 Study. EYW will arrange for publication of the public notice. The public notice ad will be published once during the week preceding the meeting and once on the Sunday preceding the Public Hearing. EYW will obtain proof of publication from The Key West Citizen for each publication of the public notice and provide this documentation to the Consultant. Task 16.5 Compile and Analyze Public Comments All comments received on the Part 150 Study, including letters, e-mails, comment forms, and oral transcripts will be compiled and analyzed. Responses will be drafted as appropriate. Additionally, calls to the airport's noise hotline will be documented and summarized. A summary of the comments will be included in Section 12, Consultation and Public Participation, and copies of all comments will be included in an appendix to the Noise Compatibility Program. Postcards will be mailed to all parties who submitted comments (and legibly provided their name and address), to let them know their comments were received and included in the study. TASK 17 NCP REPORT PREPARATION Sections 7 through 12 will be compiled and formatted to create the Noise Compatibility Program, which will be submitted to FAA for their consideration under title 14 CFR part 150. Five versions of the NCP document will be prepared over the course of the study. A separate Executive Summary will be prepared. The CD will include both the NCP document and the Executive Summary. Quantities of each version are estimates of the Monroe County's needs. Exhibits will be provided in color. The cost estimate is based on the quantities indicated below. If additional copies are determined to be necessary, they will be printed and charged to the County on a per copy basis. A web -friendly version of the final NCP document will be made available for posting on the Ad -Hoc Committee Website. Task 17.1 Quality Review (NCP Version 1) Prior to the submittal of the document to Monroe County, an independent technical review (ITR) of the NCP Document and Executive Summary will be performed by qualified Consultant staff not URS Page 25 of 26 V3 Document,Distribution .. -, 4Monroe County FAA Consultant NCP Document (Hard Copy) 6 1 1 Executive Summary 20 1 1 NCP Document and Executive Summary (CD) 20 3 1 Task 16.4 FAA Formal Review (NCP Version 4) Version 4 of the NCP will document the public involvement process, and be provided to the FAA for their formal review and acceptance. The Consultant will send 10 copies of the documents to the FAA Program Manager. The FAA's 10 copies will be distributed by the Consultant as directed by the FAA Program Manager. V4 Docurnent'bistrii - ion Monroe County FAA Consultant NCP Document (Hard Copy) 0 10 1 Executive Summary 0 10 1 NCP Document and Executive Summary (CD) 0 10 1 Task 16.5 Final NCP Document (NCP Version 5) Version 5 of the NCP document will include the FAA's Record of Approval (ROA) and will represent the final NCP document for the project. The Executive Summary will be updated to reflect the public involvement process and FAA's approval of the NCP. Copies will be provided to the FAA ADO, Region, and Headquarters. Monroe County staff will be responsible for distribution of documents within Monroe County. Monroe County FAA Consultant Document distribution NCP Document (Hard Copy) 5 3 1 Executive Summary 25 3 1 NCP Document and Executive 25 3 1 Summary (CD) s q 4 P � � � � o � y S � i : � C a i � f c ?s � G � y�. 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