HomeMy WebLinkAboutItem C16BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
October 19, 2011
Division:
County Administrator
Bulk Item:
Yes
Department:
Airports
Staff Contact Person/Phone #: Peter Horton, 809-5200
AGENDA ITEM WORDING: Approval of award of bid to The Hertz Corporation for the "Car Rental
Preparation Area or other Aeronautical Activities Lease" Request for Proposals at the Key West International
Airport.
ITEM BACKGROUND: Sealed bids were opened on September 28, 2011; The Hertz Corporation was the
only respondent with a bid amount of $103,000 annual lease (plus sales tax) for both parcels in what is
commonly referred to as `The Teen Center' property at the Airport.
PREVIOUS RELEVANT BOCC ACTION: April 15, 2009 - Approval to advertise RFP for Rental Car
activities at the Teen Center property; April 21, 2010 — Approval to re -bid the "Car Rental Preparation
Activities Area" Request for Proposals, and reject the bid received for rental car activities at the Teen Center.
CONTRACT/AGREEMENT CHANGES: New agreement.
STAFF RECOMMENDATION: Approval.
TOTAL COST: NA INDIRECT COST: NA
DIFFERENTIAL OF LOCAL PREFERENCE: NA
COST TO COUNTY: None
COST TO AIRPORT: None
COST TO PFC: NA
REVENUE PRODUCING: Yes
APPROVED BY: County Attorney NA
DOCUMENTATION: Included X
BUDGETED: NA
SOURCE OF FUNDS: NA
AMOUNT PER YEAR:
OMB/Purchasing
Not Required
$103,000.00 plus tax
Risk Management
DISPOSITION: AGENDA ITEM #
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THE HERTZ CORPORATION
225 Brae Boulevard
Park Ridge, NJ 07656-0713
Telephone: (201) 307-2771
Simon Ellis
Staff Vice President,
Fax: (201) 307-2689 Real Estate and Concessions
September 26, 2011
Via Personal Delivery
Monroe County Purchasing Office
1100 Simonton Street, Room 1-213
Key West, FL 33040
RE: Proposal for Car Rental Preparation Area
or other Aeronautical Activities Lease
at Key West International Airport
Dear Sir:
The Hertz Corporation ("Hertz") is pleased to submit the enclosed Proposal for a lease of
the Car Rental Preparation Area or other Aeronautical Activities Lease at Key West
International Airport. As a long-time concessionaire at the Airport, Hertz hopes that its
Proposal is favorably received and accepted.
Kindly contact me should you have any questions regarding this submission.
Very truly yours,
SE:ld
Enclosure
�;_€ �1,11
TO:MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
C/O PURCHASING DEPARTMENT
GATO BUILDING ROOM 1-213
1100 SIMONTON STREET
KEY WEST, FLORIDA 33040
FROM: The Hertz Corporation
221i RraP Rout c-yard
Park Ridge, NJ 07656
Bid Price for the Car Rental Preparation or Other Aeronautical Activity area will be paid to
Monroe County at the following rate: A total of $1 03, 000 annual rent plus sales
tax for both Parcels A (including structures) and Parcel B together
The undersigned, having carefully examined the work, specifications, proposal, and addenda
thereto and other Contract Documents for the services of:
CAR RENTAL PREPARATION OR
OTHER AERONAUTICAL ACTIVITY AREA AT
KEY WEST INTERNATIONAL AIRPORT
The Contractor, in submitting the foregoing proposal, agrees to comply with all contract
specification documents.
I acknowledge receipt of Addenda No. (s) NnnP
(Check mark (�) items below, as a reminder that they are included.)
I have included the Bid Proposal which entails: Bid Proposal Form with the Non -Collusion
Affidavit x ; the Lobbying and Conflict of Interest Clause x ; and the Drug Free
Workplace Form x In addition, I have included a current copy of Monroe County
Occupational License x ; Insurance Agents Statement x ; and all requirements as stated
in Section One, Article 1.04 Paragraphs A through E.
Print Name Simon F 1 1 i
Mailing Address: 225 Brae Boulevard
Park Ridge, NJ 07656
Staff Vice President
Title Real Estate and Concessions
Telephone: 201-307-2771
Fax: 201-307-2689
Date: September 26, 2011
Signed: _ Witness:.F-->
* Please not, that Hertz is not submitting a Proposal to pay
an additional fee because Hertz already pays the County a
Concession Fee pursuant to the current Lease and Concession
Agreement with the County.
33
NON -COLLUSION AFFIDAVIT
I, Ri min El 1 i s Of the city Of Park Ri cycle, NJ
according to law on my oath, and under penalty of perjury, depose and say that:
1. Iam Simon Ellis, Staff Vice President, Real Estate and
of the firm of The Hertz Corporation Cnnrpssinns
the respondent making the Proposal for the project described in the Notice for
Calling forbids for: Car Rental Preparation or other Aeronautical
and that I executed the said proposal with full authority to do so: Activity Area
2. the prices in this bid have been arrived at independently without collusion,
consultation, communication or agreement for the purpose of restricting
competition, as to any matter relating to such prices with any other respondent or
with any competitor;
3. unless otherwise required by law, the prices which have been quoted in this bid
have not been knowingly disclosed by the respondent and will not knowingly be
disclosed by the respondent prior to bid opening, directly or indirectly, to any
other respondent or to any competitor; and
4. no attempt has been made or will be made by the respondent to induce any other
person, partnership or corporation to submit, or not to submit, a bid for the
purpose of restricting competition;
5. the statements contained in this affidavit are true and correct, and made with full
knowled t Monroe County relies upon the truth of the statements contained
in this a in awarding contracts for said project.
September 26, 2011
(Signature 7f Respondent) (Date)
STATE OF: NEW JERSEY
COUNTY OF: BERGEN
PERSONALLY APPEARED BEFORE ME, the undersigned authority, Simon Ellis
who, after first being sworn by me, (name of individual signing) affixed his/kef
signature in the space provided above on this 26 day of September 2011.
NOTARY PUBLIC
LINDA DRAVIN
NOTARY PUBLIC OF NEW JERSEY
My Commission Expires: W COMMISSON EXPIRES JAN.24. 2014
34
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
Simon Ellis
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the f rmer C unty officer or employe
(signature)
Date: September 26, 2011
STATE OF NEW JERSEY
COUNTY OF BERGEN
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
Simon Ellis
who, after first being sworn by me, affixed his/1
signature (name of individual signing) in the space provided above on this 2 6 thday of
September 2011.
NOTARY PUBLIC
My commission expires
OMB - MCP FORM 44
LINDA DRAVIN
M:ITARY PUBLIC OF NEW JERSEY
My COW SSM E%PIREB JAN. 24. 2014
35
DRUG -FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
The Hertz Corporation
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against
employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -
free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties
that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of
the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the statement and
will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893
(Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the
workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program
if such is available in the employee's community, or any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section.
As the person authorized to sign the statement, I certify that this fi s fully with the above requirements.
STATE OF NEW JERSEY
(Signature of Respondent)
COUNTY OF BERGEN
September 26, 2011
Date
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
Simon Ellis who, after first being sworn by me, (name of
individual signing) affixed his/leer signature in the space provided above on this
26th day of SPp temher , 2011.
,1
My commission expires:
NOTARY PUBLIC
UNDADRAVIN
NOTARY PUBLIC OF NEW JERSEY
"Y ^MUM EMUS JAN. 24, 2014
36
CERTIFICATE
THE HERTZ CORPORATION
RESOLUTIONS
OF THE BOARD OF DIRECTORS
ADOPTED ON AUGUST 10, 2011
RESOLVED, that that authority on behalf of and in the name of the Corporation to execute
(i) contracts for the purchase or sale of real property and interests in real property
having an appraised value and a purchase or sales price not to exceed $30,000,000
and leases of real property involving an aggregate rental payment to or by the
Corporation not to exceed $30,000,000, and (ii) airport concession and lease
agreements involving an aggregate payment by the Corporation in any twelve (12)
month period not to exceed $30,000,000 and airport construction and facilities
contracts no one of which involves more than $30,000,000, in the ordinary course
of business of the Corporation, except that said dollar limits shall not apply to any
transaction the maximum dollar amount of which cannot be ascertained when the
transaction is entered into, is hereby conferred upon the Chairman of the Board
and Chief Executive Officer, the Executive Vice President and Chief Financial
Officer, the Senior Vice President and General Counsel, the Treasurer, and the
Staff Vice President, Real Estate and Concessions of the Corporation
("Authorized Persons"), provided that such contract or agreement has been
approved in accordance with the policies and procedures of the Corporation
established for such transactions then in effect.
RESOLVED, that all actions heretofore taken by an Authorized Person on behalf of and
in the name of the Corporation in accordance with the foregoing resolution be,
and hereby are, approved, ratified and confirmed in all respects as the act and deed
of the Corporation.
RESOLVED, that the foregoing resolution supersedes and replaces all prior resolutions
heretofore adopted with respect to such matters, provided that the foregoing
resolution shall not affect the validity of actions heretofore taken pursuant thereto.
I, Robert M. Hurwitz, an Assistant Secretary of The Hertz Corporation, a Delaware corporation,
duly elected, qualified and acting as such, does hereby certify that the foregoing is a true and
correct copy of resolutions of the Board of Directors, adopted on August 10, 2011, and that said
resolutions are presently in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this 26th day of September, 2011.
By
Robert M. rwitz
Assistant Secretary
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a
public entity for the construction or repair of a public building or public work, may
not submit bids on leases of real property to public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list."
By executing below,
STATE OF
proposer states that he/she/it is ' liance.
'HE T C RPORATION
By:
Signature Simon Ellis
NEW JERSEY
(Signat re of Respondent)
COUNTY OF BERGEN
September 26, 2011
DATE
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
Simon Ellis who, after first being sworn by me, (name of
individual signing) affixed his/l*r signature in the space provided above on this
26th day of September , 2011.
,ram
My commission expires:
NOTARY PUBLIC
UNDA ORAvIN
NOTARY PUBLIC OF NEW JERSEY
MY COMMISSION EXPIRES JAN. 24. 2014
28
INSURANCE CHECKLIST
FOR
VENDORS SUBMITTING PROPOSALS
FOR WORK
To assist in the development of your proposal, the insurance coverage's marked with an "X" will
be required in the event an award is made to your firm. Please review this form with your
insurance agent and have him/her sign it in the place provided. It is also required that the
respondent sign the form and submit it with each proposal.
WORKERS' COMPENSATION
AND
EMPLOYERS' LIABILITY
Workers' Compensation Statutory Limits
WC] X Employers Liability$1,000,000/$1,000,000/$],000,000
GENERAL. LIABILITY
As a minimum, the required general liability coverage will include:
• Premises Operations •
• Blanket Contractual •
• Fxpanded Definition
Of Property Damage
Required Limits:
Products and Completed Operations
Personal Injury
G[, I X $500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$ 1,0U0,000 Combined Single Limit
VEHICLE LIABILITY
ks a minimum, coverage should extend to liability for:
2
Owned; Non -owned; and hired Vehicles
Required Limits:
V L I X $500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
30
INSURANCE AGENTS STATEMENT
I have reviewed the above requirements with the respondent named below. The following
deductibles apply to the corresponding policy.
POLICY DEDUCTIBLES
Workers' Compensation/Employers' Liability $5 000 000
Generat Liabili
Auto Liabili
Liability policies are X Occurrence
U s A
Insurances Broker
Claims Made
RESPONDENTS STATEMENT
$5,000,000
Self-1115UI-CLI
Signature
I understand the insurance that will be mandatory if awarded t tract and will comply in full
with all the requirements.
The Hertz Corporation
Respondent Signature
Simon Ellis
Staff Vice President,
Real Estate and Concessions
2011 / 2012
MONROE COUNTY BUSINESS TAX RECEIPT
EXPIRES SEPTEMBER 30, 2012
Business Name: HERTZ CORPORATION
Owner Name: HERTZ CORP
Mailing Address: 3491 S ROOSEVELT BLVD
KEY WEST, FL 33040
Rooms Seats
Number of Machines:
RECEIPT# 47141-68247
Business Location: 3491 S ROOSEVELT BLVD
KEY WEST, FL 33040
Business Phone: 305-294-1039
Business Type: AUTO REPAIR,DETAILING,TOWING &RENTALS
(AUTO RENTALS)
Employees Machines Stalls
5
For Vending Business Only
Vending TVDe:
Tax Amount
Transfer Fee
Sub -Total
Penalty
Prior Years
Collection Cost
Total Paid
22.00
0.00
22.00
0.00
0.00
1 0.00
22.00
Paid 000-10-00002250 07/13/2011 22.00
THIS RECEIPT MUST BE POSTED CONSPICUOUSLY IN YOUR PLACE OF BUSINESS
THIS BECOMES A TAX RECEIPT Danise D. Henriquez, CFC, Tax Collector THIS IS ONLY A TAX.
WHEN VALIDATED PO Box 1129, Key West, FL 33041 YOU MUST MEET ALL
COUNTY AND/OR
MUNICIPALITY PLANNING
AND ZONING REQUIREMENTS.
MONROE COUNTY BUSINESS TAX RECEIPT
P.O. Box 1129, Key West, FL 33041-1129
EXPIRES SEPTEMBER 30, 2012
Business Name:
HERTZ CORPORATION RECEIPT# 47141-68247
Business Location: 3491 S ROOSEVELT BLVD
Owner Name: HERTZ CORP KEY WEST, FL 33040
Mailing Address: 3491 S ROOSEVELT BLVD Business Phone: 305-294-1039
KEY WEST, FL 33040 Business Type: AUTO REPAIR,DETAILING,TOWING &RENTALS
(AUTO RENTALS)
5
For Vending Business Only
Number of i`daclhines: Vending Type:
Tax Amount Transfer Fe Sub -Iota! Penaity Prior Years Collection Cyst Total Paid
22.00 0.00 22.001 ff0.00 ).00 22.00
Paid 000-10-00002250 07/13/2011 22.00