Item C22- -BOARD-OF-COUNTY C0MMISSIONERS - -- ---- - - --- --- - - --
AGENDA ITEIVIAY-
Meeting Date: October 19 2011 Division: Employee Services
Bulk Item: Yes X No Department:_ Employee Benefits
Staff Contact Person/Phone #: Maria Fernandez -Gonzalez Ext. 4448
AGENDA ITEM WORDING: Approval for completion of application and agreement, with staff completing the necessary forms, with Vision Service Plan Insurance Company for fully -insured
voluntary vision benefits for a term of two (2) years to become effective January 1, 2012 through
December 31, 2013.
ITEM BACKGROUND: RFP done 2011 resulting in eight vendors providing proposals. Vision
Service Plan Insurance Company is being recommended as the new provider for a two year policy
term.
PREVIOUS RELEVANT BOCC ACTION:
April 17, 2003 BOCC approved recommendation to make dental and vision benefits available through
a fully -insured voluntary plan saving the Group Health Plan $920,000. American General was
approved at the October 15, 2003 meeting to become effective January 1, 2004 and has been approved
by the BOCC and remained the carrier until January 1, 2008. An RFP was distributed in 2007 and Eye
Med was approved at the November, 2007 BOCC meeting to become effective January 1, 2008
through December 31, 2009. At the September 16, 2009 BOCC meeting approval by the BOCC to
renew with Eye Med for the period of January 1, 2010 through December 31, 2011.
CONTRACT/AGREEMENT CHANGES: New provider/policy with two year term.
STAFF RECOMMENDATIONS: Approval for two -years effective January 1, 2012 through
December 31, 2013.
TOTAL COST: $83,210 approx INDIRECT COST:
BUDGETED: Yes _No X
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: N/A SOURCE OF FUNDS: Eml2loyee/Retiree premiums
REVENUE PRODUCING: Yes N ' X AMOUNT PER MONTH Year
APPROVED BY: Count Att `1'� `�" O B/Purchasing Risk Management Al?-�
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Vision Service Plan Ins Co. Effective Date:Januaryl 2012
Expiration Date:December 31 2013
Contract Purpose/Description:Approval for completion of application and agreement with staff
completing the necessary forms with Vision Service Plan for fully insured volunt4a vision
benefits for two (2) years.
Contract Manager:Maria Fernandez -
Gonzalez
(Name)
for BOCC meeting on
4448 Employee Services
(Ext.) (Department)
Deadline:
CONTRACT COSTS
Total Dollar Value of Contract: $83,210 approx Current Year Portion: $85 831 approx
Budgeted? Yes® No ❑ Account Codes: 502-08002-530450-
Grant: $ -
County Match: $ ADDITIONAL COSTS
-
Estimated Ongoing Costs: $ ADDITIONAL
For:
(Not included in dollar value above) (e . maintenance, utilities, janitorial, salaries, etc.)
Date In
Division Director Llit f
Risk Manage nt
O.M.B./Purcasing
County Attorney I� 3 if
Comments:
OMB Form Revised 9/11/95 MCP #2
CONTRACT REVIEW
Changes
Needed
Yes❑ NoLj
Yes❑ No❑
Yes❑ No[j
Yes❑ No[�
�' Reviewer
Date Out
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
U N TY oM O N R O E Mayor Pro Tem David Rice, District 4
Kim Wigington, District 1
O
CKEY WEST F�oRioa s3oao George Neugent, District 2
tsos� 2sa-asal Sylvia I Murphy, District 5
Office of the Employee Services Division Director
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 268 r�
K West, FL
tY 33040
(305) 292-4458 - Phone
(305) 292-4564 - Fax
TO: Board of County Commissioners
FROM: Teresa E. Aguiar,
Employee Services Director
DATE: September 23, 2011
SUBP Approval of fully -insured voluntary vision benefit
In accordance with purchasing policy, a request for proposals was advertised in July for fully insured
vision carriers with a bid opening date of August 31, 2011.
The proposals were evaluated and analyzed by the County's Benefit Consultant, Gallagher Benefit
Services, Inc. (GBS), and the County's Selection Committee made up of Maria Gonzalez, Sr. Benefits
Administrator, and me. The Selection Committee reviewed the proposals individually and a public
meeting was held on September 22, 2011.
Below are the final average rankings of the Selection Committee in order of preference (1 being the top
pick):
VSP
HUMANA 2
METLIFE (Safe Health) 3
AETNA 4
SOLSTICE 5
STANDARD 6
BCBSF (Davis) 7
UNITED CONCORDIA 8
VSP was the better choice in regards to network providers and current benefits compared to those which
are being proposed by the provider.
R ATFQ
Current Provider: B eMedaE
Employee: $4.75 mo
Proposed Provider: VSP
: $4.44 mo
Em Io ee/S ouse: $9.21 mo
Ern/S ouse: $8.88 mo
Employee/Children: $9.59 mo
/Children: $9.50 mo
Em toee/Famil : $15.25 mo
/Famil $15.18 mo
The proposal includes a two year rate guarantee. It is recommended that the County accept the proposal
from VSP and for the BOCC to also provide approval to complete the application in order to renew the
County's fully insured vision benefit for the period of January 1, 2012 — December 31, 2013.
If you have any questions, please do not hesitate to contact me at X4458.
CATEGORY
EyeMed
VSP
- r. —
Regular Exam with Dilation as Needed
$10pay
-.
$10Copay
s10copay
$45
Contact Lens exac#darWp and evaduatkoa5)
Lip [ $40
N/A
tatfaatt
5 % discount
N'.+'A
NlA
no more than $60
Contact Lens exam (fitidn0 and evalua60n)
10% off Retail
N/
t 644 dks aunt
N, A
Premium F"if.
N/A
no more than $60
Any avaktabie at provider locations
$0 Copay
$45
$0 Copay
$230allowan€e
$130allowance
S€l Copay
5130allowance at
$TO
20% Discount on
20% Discount an
Visionworks
{
g
t
Single Vasiart
$20 Copay
$40
mlm
$20 Copay
1
so=
$20 Caney' —
$30
llifoctl
$20 �rpay
_ $GU _
$20 Cdpay'
$20 Copay
-
$50
Trifocal
$20 Copay
$80
$20 Copay-
§2tlCsspay
- -
$sr5
UV Coating
$15
N/A
$16
20r.a, off rctaktl
Vlsionworkss Costco's
-
Tint {solid or gradient)own
_
$15
—
-
pricing
_
N/A
2CY%, off refill -
N/A
Viskonworks,. Ctastco's
Standard Scrat:h•resrstance
$15
N/A
sawn prkcing
$17
nr" off retail-
N/A
Vkveonwork,•?s' cost€d's.
Standard Pofy aabonate
$40
own pricing
--N/A -
N/A
$33 - $37
2(yX off retail,
No charge for children
Vi donworks, Cost€o's
Standard Antk•reflectivtr ccratang
_
$45
N/A
own pricinll
- -
-N/A
$4:1
20"4 off retail -
Vksionwarks, Costco's
Standard Progressive
$65
Own pricing
(add on to isi•focal}
N/A
$55
2#rit, off retail •
$50
Other Add -ores and services
20% off Retail
N/A
1 20y( Gaff Retail
own pticmg
2irrA; off retail .
N/A
Vlsionworks, costco's
_
own pricing
i
Conventional
$105 Allowance
$84
5105 Allowant
f ii: a.d
$90
15% off remaining
plUs renta=sang balance
balance
Disposable
$105 Allowance
$84
$105Ail owance
77-7,n
plus remaining balance
plus remaining balance
litedW€ally necessary
$0 Copay Paid in full
$200
20 Copay paid in futd
`sly u., ai,; _, +., i
59##
,,
frequency Limits
Exam every 12 months
F,xan, every 1.2 3nonths
Lenses every 12 months
k.ense`; every 12 nionth:s
Frames every 24 months
frames every 24 months
IMPORTANT: This analysis is an outline of the coverages proposed by the carrier(s), based on information provided
by your company. It does not include all of the terms, coverages, exclusions, limitations, and conditions of the actual contract language.
The policies and contracts themselves must be read for those details. Policy forms for your reference will be made available upon request