Item C33BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: —I
Q/ 19/11
Division:
Public Works
Bulk Item: Yes
X No
Department:
Fleet -M ement
Staff Contact Person/Phone #: Roy Sanchez / 292-3572
AGENDA ITEM WORDING: Approval to award Public Works surplus items as described in
attached Recap of Bid Opening on September 20"', 2011 (Items 1, 7, 8, 15, 16, 18, 19, 20, 21, 22, 23,
24, 29, 30, & 31).
ITEM BACKGROUND: All items were advertised per attached Recap of Bid Opening, The fifteen
(15) highest bids received were determined acceptable.
PREVIOUS RELEVANT BOCC ACTION: At previous meetings, the Board granted approval to
advertise for bids on surplus items, which is described here and on attachment.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval to award Public Works items to the highest bidders or
other acceptable bidders (that satisfy, advertised minimum bid), should high bidders fail to complete
transaction(s) after reasonable notification and time firnits.
'TOTAL COST: N/A INDIRECT COST:
DIFFERENTIAL, OF LOCAL, PREFERENCE:
COSTTO COUNTY- N/A
BUDGETED- Yes X No
SOURCE OF FUNDS:_ --
REVENUE PRODUCING: Yes — No AMOUNT PER MONTH— Year
APPROVED BY- County Arty OMB/Purchasing _ Risk Management
DOCUMENTATION: Included X Not Required____
DISPOSITION:
Revised 7/09
AGENDA ITEM #
MEMORANDUM
TO: Dent Pierce, Director
Public Works Division
FROM: Roy Sanchez, Director
Fleet Management Department
DATE: September 26, 2011
RE: Agenda Submission / Information Memo
The attached BOCC agenda item is to award Public Works items to the highest bidder or
other acceptable bidders (that satisfy advertised minimum bid) should higher bidders fail to
complete transactions after reasonable notification and time limits,
After requesting and receiving BOCC approval to go out for bids, they were opened
9/20/11. (See attached Recap of Bid Opening)
After reviewing all bids, it was determined fifteen (15) ofthirty one Q 1) items received
acceptable bids.
"he Fleet Management Department's recommendation is to award fifteen (15) of the
thirty one (3 1) public Works surplus items to the highest bidder or other bidders (that satisfy
advertised minimum bid) should higher bidders fail to complete transactions after reasonable
notification and tirne limits.
Thank you.
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