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HomeMy WebLinkAboutItem D03BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: OCTOBER 19, 2011 Division: TDC Bulk Item: Yes X No Department: Staff Contact Person/Phone #:- Maxine Pacini 296-1552 AGENDA ITEM WORDING: Approval of Cultural Umbrella event agreements for FY 2012 as per attached spreadsheet totaling $465,803. ITEM BACKGROUND: In order to reduce the vast quantity of paperwork we request your approval of the fishing events outlined on the attached spreadsheet wherein the amount of the agreements; the dates of the events; TDC approval; and routing checklists are provided. PREVIOUS RELEVANT BOCC ACTION: At the meeting of April 19, 1995 the BOCC approved TDC's reduction of repetitive paperwork wherein TDC would provide a summary of event(s) funding information. A boilerplate Cultural event agreement is attached for your information. CONTRACT/AGREEMENT CHANGES: The attached are all new contracts STAFF RECOMMENDATIONS: Approval TOTAL COST: $465,803 BUDGETED: Yes X No COST TO COUNTY: $465,803 SOURCE OF FUNDS: TDC REVENUE PRODUCING: Yes X No AMOUNT PER MONTH Year APPROVED BY: County Atty X OMB/Purchasing X Risk Management X DOCUMENTATION: Included X Not Required_ DISPOSITION: AGENDA ITEM # Revised 11/06 4) W A C W L 75 N c N LL 'C3 r r r r r r!rr r r'r r r�r ---------- •-.. 0 ei s.. .., Q5 '--• C3') -.,. C35 -... C'S� --.. CS7 ...' GR mow.. CS3 -... t37 -. Ci'S -.. CS> ^.., C77 s CA -.. C75 -... L33 •.-. C35 -.._ 4� -... 61 -.. CS3 .,. OS .. t3'S ^.-. C� �... ti7 -^„ Q7 -,..^...-...-... ti7 C33 , 07 CS} -.. 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Y in in U in �� O Y in co Y c —�� <cs ES ti as ° om �Y� '�M �ZS o 0-j ` ash > (W a� as a� EU)aaaiL w m s O �. o C aN U) n� a� uy as a� a� c o YYSY �}—Y YY it_ U c V C O � C Uj O U C Co U C O w o U c tU M O0 U c m U c CL 0 U- C O Qs CpU M(n 0 'a .c ~ E U n c . ` U QrCA '>�>O O O U c O p NO V U`VC1 O 'U ) pU>'O E>O — UU- c E O c: pa)O- 4 Nc C O N c o2 O EO Np> •C 0 00 C> -c- Ep 6 O E io U0 o C3 70 M ` -ood `Yo p d V pO O N ONm - cn M U 00 Occs o �M J�dUC� oas �amd Y N h Y Y N N q�'SLY'SLLU)� o a� o cis o 0 O co m co ��� N 0-0*0�'n cco O O °�S� Q�3 M c oJ'C t`� c Y q`s co v = O Q7 O O .� ` O t0 s� O C U ��YYHI�-Y1�—I�—tn ��I�—Ydu-u-z FF—Y2iYYc�Y'�Jli • THIS AGREEMENT is made and entered into by and between Monroe County, Florida, a political subdivision of the state of Florida ("Countyand ("Event Sponsor") on this day of 12011. WHEREAS, the umbrella organization under contract to the County has recommended to the Monroe County Tourist Development Council ("TDC"), which has endorsed the recommendation, that certain monies be allocated for promotion of an event by Event Sponsor; NOW THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows: 1. Amount: County shall pay a sum not to exceed $ ( Dollars) effective October 1, 2011 for promotion and related expenditures, as described in the event budget, attached hereto as Exhibit "D", for production of the between 2011. Of this amount, no more than 30% or $_ shall be expended on advertising media costs attributable to in -county placement. No amendments shall be made to Exhibit "D" after approval of contract. Payment will be made only after Event Sponsor submits invoices and support documentation acceptable to the County's Finance Department. The advertising and promotion budget using County funding may be altered as to the individual line items, or components, within 10% of the amount stated for that item or component, without increasing the total dollar amount and without requiring a written amendment to this agreement. The general non - allocated section of an Umbrella event budget shall not exceed 15% of the total budget and may be utilized for unforeseen permissible expenditures and for those budget lines that may require additional funds. Monroe County's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the County. 2. ' Duties of Event Sponsor: Event Sponsor shall provide promotion and related services as described in the Schedule of Events, Exhibit "C", attached hereto. All advertising and public relations services or supervision of advertising and public relations will be provided through the contracted agencies of the TDC and County. 3. Invoicing: A list of Acceptable Event Marketing Expenses is attached to the contract as Exhibit "A". The contracted agencies of record shall receive payment of work in progress upon submission of documented invoices associated with the event. Event sponsor fully understands that funding is obtained from tourist development taxes for which the fiscal year ends September 30, 2012. Event sponsor also understands that the funding process through which this contract was made available by County requires event sponsors to submit their payment requests as quickly as possible and to finalize all such requests before the end of the fiscal year, if at all possible. In order for the tourist development taxes to be utilized most effectively for the purpose for which they were authorized, attracting and promoting tourism, the budgeting process of the County requires the event's funding to be concluded in a timely manner. In recognition that the timeliness of payment requests is of extreme importance to the funding of future advertising and promotion for the stability of the tourist -based economy, Event Sponsor agrees to submit by September 30, 2012, all invoices and support documentation as required by the County's Finance Department rules and Cultural Umbrella Funding FY 2012 Contract ID#: policies. Event Sponsor • not be reimbursed nor will Event Sponsor's vendors be paid directly for any invoices received by the County after September 30, 2012, except that for events with promotional expenditures incurred between July 1 and September 30, 2012, invoices must be submitted wn ninety (90) days • the conclusion • the event. 4. ' Reimbursement to County: Event Sponsor shall reimburse County for any amount of funds expended by County in connection with an event which does not occur as a result of any act or omission by Event Sponsor. 5. Indemnification: Event Sponsor covenants and agrees to indemnify and hold harmless Monroe County, the Tourist Development Council, the 3406 North Roosevelt Corporation (Visit Florida Keys), their officers, employees and agents from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of the services provided, event sponsored, or other activities and funding associated with this agreement. 6. Claims and Venue: Event Sponsor agrees to notify County immediately of any claims suits, or action made against the Event Sponsor that is related to the activity under this agreement, and will cooperate with County in the investigation arising as a result of any action, suit, or claim related to this Agreement. Any legal proceedings arising out of this agreement shall be in accordance with the laws of the State of Florida in the 16 th Judicial Circuit for Monroe County; venue shall be in Monroe County, Florida. 7. Records: Event Sponsor shall maintain records pursuant to generally accepted accounting principles for four (4) years after the event and shall permit County and its agents and employees access to said records at reasonable times. 8. Termination: County may terminate this agreement without cause by providing written notice to Event Sponsor, through its officer, agent, or representative, no less than sixty (60) days prior to the event and may terminate for breach upon providing to Event Sponsor, through its officer, agent or representative, notice at least seven (7) days prior to the effective date of the termination. Notice is deemed received by Event Sponsor when hand delivered, delivered by national courier with proof of delivery, or by U.S. mail upon verified receipt or upon the date of refusal or non- acceptance of delivery. 9. Conflicts: Event sponsor is an independent contractor and shall disclose any potential conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code, Chapter 2. 10. Non -Collusion: By signing below, Event Sponsor warrants that he/she/it has not employed, retained or otherwise had act on his/her/its behalf any former County officer or employee in violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the County may, at its discretion terminate this contract without liability and may Also, at its discretion, deduct from the Cultural Umbrella Funding FY 2012 Contract ID#: 2 contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former or present County officer or employee. 11. ' Public Entities Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 12. Logo: Logo Usage guidelines are attached to this contract as Exhibit "B". All promotional literature and display advertising with the exception of generic advertising must display the "Florida Keys & Key West Come As You Are" logo/trade mark (as per attached logo sample). This logo/trade mark was adopted by the TDC and County in April, 2010. In -County Logo: The logo that includes the "Monroe County Tourist Development Council" designation is to be utilized in all approved in -county print newspaper ads, magazine ads, street banners, posters and other approved signage efforts. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format (eps or jpg file), contact John Underwood with Tinsley Advertising at 305- 856-6060. Out of County Logo: The out of county logo does NOT include the "Monroe County Tourist Development Council" designation and is to be utilized in all other efforts including any approved out -of -county print newspaper ads, magazine ads, television commercials, internet advertising (banners, buttons, e-mail blasts), direct mail promotions (brochures and pamphlets) and any approved promotional items including programs, T-shirts, hats, jackets, and koozie cups. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format (eps or jpg file), contact Sharon Joseph or John Underwood at Tinsley Advertising at 305-856-6060. Cultural Umbrella Funding FY2012 Contract ID#: 3 IN WITNESS WHEREOF, the parties have executed this agreement, effective the day and year first above written. (SEAL) Attest: Danny L. Kolhage, Clerk Deputy Clerk (CORPORATE SEAL) Attest: By Secretary Print Name OR TWO WITNESSES (1) Print Name Date: Cultural Umbrella Funding FY 2012 Contract IDA- Board of County Commissioners of Monroe County Organ ization/Entity Name Here By President Print Name Date: (2) Print Name Date: 4 wj: 11:.] "1 V. Approved by BOCC 4/20/11 ADVISORY COMMITTEES (UMBRELLAS/DISTRICT ADVISORY COMMITTEES) AND EVENT COORDINATORS' RESPONSIBILITY: It is the responsibility of the Advisory Committees (Umbrella/District Advisory Committees (DAC) and Event Coordinators to keep apprised of all Monroe County Tourist Development Council's policies and procedures pertaining to event funding. 01/22/92 When DAC event proposals are received, they will be distributed to DACs for review and recommendations to the TDC. Upon approval of the TDC of any event funding recommendations, a contract will be entered into by the applicant and BOCC. The BOCC has final approval of all contracts. Any Request for Proposal (RFP) response received after the specified deadline, as determined within the RFP, will not be accepted. TDC 7/21/93 This policy mirrors that of the Board of County Commissioners. BOCC 9/8/93 EVENT FUNDING: The TDC has established several categories of events that may receive funding. There are four categories of events that may receive funding from the TDC; Destination Events; Turnkey Events; Cultural Events and Fishing Events. All advertising and promotional items shall follow the logo/guidelines found in Section 11 of the Operations Manual for the Monroe County Tourist Development Council. TDC funded items are NOT to be sold. 9/14/94 Only the items listed will be reimbursed for the described events. All event coordinators will receive a reimbursement/direct payment packet that includes an executed copy of the funding agreement. The packet provides guidelines required for reimbursement/direct payment of Acceptable Event Marketing Expenses. No individual applications for Event funding will be considered out of the Two Penny Event Fund other than the Umbrellas (Cultural, Fishing & Diving). 7/26/95 Marketing expenses for events held outside Monroe County shall not be reimbursed/direct paid. 5/19/10 CULTURAUFISHING UMBRELLA EVENT FUNDING: Any event of a fishing or artistic/special/dramatic nature shall apply for funding under the appropriate umbrella organization. Each Umbrella shall appropriate a minimum of 30% of the funds of the Umbrella for generic out - of -county advertising and public relations. 70% or the remainder that has not been allocated to the advertising/public relations agencies of record within the Umbrellas, shall be allocated by the Umbrella to the applicants for event funding. The budget, which is included with the application, Cultural Umbrella Funding FY 2012 Contract ID#: 5 will be individually reviewed by the Umbrella, the applicant and the advertising/public relations agencies of record. There cannot be more than a 10% deviation on the approved line item budget. No amendments to budgets will be permitted after this approval process. 9/14/94 General non allocated line item is not to exceed 15% of the total budget and can only be utilized for acceptable TDC items listed below. If an Umbrella does not allocate all the funds earmarked for direct event funding within a district, the remaining funds shall be allocated and utilized to advertise that specific district as recommended by the Umbrella committee. Any event receiving funding under the Umbrella organization will not be eligible for additional funding under another TDC event category. 08/14/91 CULTURAL EVENTS: Procedures for cultural events can be found in the Monroe County TDC Operations Manual in Section IV-C. Within the Cultural Umbrella events funding process, the monies received by the event coordinator is to be used within the approved acceptable list of TDC expenses listed below. Media Placement & Production Costs: newspaper; magazines, radio; TV; website/internet advertising on Iy2 Event produce rs/coordinators are required to spend no more than 30% of funds on advertising in Monroe County. This includes in -county newspaper, radio, magazines, TV and local (in -county) website/internet advertising. If event producer/coordinator wishes to augment their marketing program with additional in -county placement they may do so utilizing their own resources. The remaining 70% out -of -county advertising budget shall be placed with newspaper, radio, magazines, TV and websites outside of Monroe County. i.e. nytimes.com; chicagotribune.com, etc. The only local (in -county) website/ internet advertising expenditure considered out of the 70% line item to be approved by the advertising agency of record (Tinsley Advertising) shall be the official Monroe County Tourist Development website. (TDC — 1/25/11 and BOCC 2/16/11) Promotional Signs: posters and banners Promotional Items: T-shirts; hats; jackets; koozie cups. Refer to Sales/Resale statement in Section 11 of the Operations Manual. Direct Mail Promotions: brochures and pamphlets including postage/shipping. This is a direct mail promotional brochure/pamphlet utilized for pre -event advertising. Programs: TDC will pay for an event program of listed or schedule of activities and information on the event, an amount not to exceed 50% of cost, including production and printing, of program as outlined in contract budget. Cultural Umbrella Funding FY 2012 Contract IDA- rt Public Relations (PR): Print and broadcast public relations materials for distribution to media, such as but not limited to press releases, public service announcements, photography to be utilized in PR releases and video news releases as approved by the public relations agency of record. Only permissible PR material produced by the agency of record and/or a professional public relations agency shall be acceptable. BOCC 7/21/10 In -House Production: In-house production of any permissible expenditures will not be considered for reimbursement. BOCC7/21/10 Event Promotions: TDC funding is intended for promotion of events as opposed to the ongoing programs of an organization or promotion of the facility. TDC will only consider reimbursement of advertising and promotional materials that highlight the event versus the regular programming of an organization or facility. BOCC 7/21/10 Items that have not been approved by the appropriate agency of record prior to production/placement shall not be considered for reimbursement/direct payment. BOCC7/21/10 2 ADVERTISING THROUGH THE INTERNET: The TDC will pay for Internet advertising on web sites (banners, buttons, website links), and E-mail blasts. Internet advertising links may go to the event website. Logo is required on banners and E-blasts. No payment will be made for development or operation (hosting) of website. BOCC 5/16/06 SAILEMESAILE OF TDC FUNDED ITEMS: Items funded, including creative and resulting work product, by the BOCC/TDC, in accordance with Florida Public Records Law, are owned by the BOCC/TDC and as such may not be sold. 09/14/94 Cultural Umbrella Funding FY 2012 Contract ID#: 7 1W,4:11:1kfi BOCC 4/21 /10 Color ads four (4) color processing printing 06/12/91 Black & white ads shall include the Florida Keys and Key West logo in PMS black. 06/12/91 Use on all printed material as listed under the Acceptable Event Marketing Expenses list TV: logo must appear at the conclusion of commercial Hats/t-shirts/jackets/koozie cups: must carry the "The Florida Keys & Key West" logo Radio Advertising: No logo is required. All radio announcements must say "Brought to you by the Monroe County Tourist Development Council" In -County Logo The below logo that includes the "Monroe County Tourist Development Council" designation is to be utilized in all approved in -county print newspaper ads, magazine ads, street banners, posters and other approved signage efforts. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format (eps or jpg file), contact Sharon Joseph or John Underwood with Tinsley Advertising at 305- 856-6060. The Florida Kew<.- & Key\ifest)7 Come dSyou are ' MONROE COUNTY TOURIST DEVELOPMENT COUNCIL Out -of -County Logo The below logo that does NOT include the "Monroe County Tourist Development Council" designation is to be utilized in all other efforts including any approved out -of -county print newspaper ads, magazine ads, television commercials, internet advertising (banners, buttons, e-mail blasts), direct mail promotions (brochures and pamphlets) and any approved promotional items including programs, T-shirts, hats, jackets and koozie cups. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format (eps or jpg file), contact Sharon Joseph or John Underwood at Tinsley Advertising at 305-856-6060. The Florida KeY o, 40 &Key��eA* COMe dS YOU are Cultural Umbrella Funding FY 2012 Contract IDA- MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: tipper Keys Business Contract ft TDC ID#: 927 Croup Inc. Effective Date: 10/1/11 Expiration Date: 9/30/12 Contract Purpose/Description: Approval of an Agr eement with Upper Keys Business Group Inc. covering the Key Lari4o Pirate's Fest in October, 2011 in an amount not to exceed $18,350, FY 2012 Two Penny Cultural Umbrella FundiRg, Contract Manager: Maxine Pacini 33 523 TDC # 3 (Name) for BOCC meeting on 10/19/11 zn (Ext.) (Department/Stop enda Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: 18,350 Current Year Portion: Budgeted? Yes® No Account Codes: 117-75011-530340-TC25-636-X-530480-/ Grant: S 117-75011-530340-TC25-636-X-530410 County Match: $ Estimated Ongoing Costs: $— (Not included in dollar value above ADDITIONAL COSTS ./yr For: (eg. maintenance, utilities, jani etc. CONTRACT REVIEW Changes Date Out Datr, In. Needed Reviewer Division Director Yes❑ No� Risk Management YesF-1 No[:]' \1 O.M.B./Purchasi4L Yes ❑ NoET/ County Attorney s YesF-j No® C. Hall 7111 Comments: UMB Norm Kevised 212 //01 MUF 42 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Key West Garden Club, Contract # Inc. Effective Date: TDC ID#: 909 10/1/11 Expiration Date: 9/30/12 Contract Purpose/Description: Approval of an Agreement with Key West Garden Club, Inc. covering the Kest Garden Club 2011-2012 Seasonal Events between October, 2011 and April, 2012, in an amount not to exceed S 14,279, FY 2012 Two Penny Cultural Umbrella, Funding. Contract Manager: Maxine Pacini (Name) on 10/19/11 3523 TDC # 3 (Ext.) (Department/Stop 4) Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: 14,279 / Current Year Portion: Budgeted? Yes® No ❑ Account Codes:-1 17-75011-530340-TC25-365-X-530480 Grant: $ 117-75011-530340-TC25-365-X-530410 County Match: $ Estimated Ongoing Costs: $_ (Not included in dollar value above ADDITIONAL COSTS /yr For: ities, janitorial, salaries, etc. CONTRACT REVIEW Division Director DAte In Changes Needed YesFj Noff'1-1 Date Out Reviewer Risk Managt �nen O.M.B./Pur8kasing V YesO No( —� YesF-1 No Lj County Attorney lol, 2:�-7// Yes❑ No C. Hall 71IJ Comments: tjivit5 rorm rxeviseuL//-//ui mt--r 77L MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Key West Players, Inc. Contract 4 TDC ID#: 918 Effective Date: 10/1/11 Expiration Date: 9/30/12 Contract Purpose/Description: Approval of an Agreement with Key West Players, Inc. covering the Waterfront Playhouse 2011-2012 Season between October, 2011 and June, 2012 in an amount not to exceed $20,779, FY 2012 Two Penny Cultural Umbrella Funding. Contract Manager: I for BOCC Maxine Pacini (Name) on 10/19/11 3523 TDC 4 3 (Ext.) (Department/Stop #) Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: 20,779i Current Year Portion: Budgeted? Yes® No r-1 Account Codes: 117-75011-530340-TC25-,4-<6-X-530480 Grant: $ 117-75011-530340-TC25X-530410 County Match: S Estimated Ongoing Costs: $— (Not included in dollar value above ADDITIONAL COSTS ./yr For: (eg. maintenance, utilities, CONTRACT REVIEW salaries, etc. Changes Date Out D4te 114 Division Director Needed -1 YesF No Rjv ewer FLI Risk Management Yes❑ NoM O.M.B./Pula g YesNoNo' County Attorney -7 YesF-] Nor C. Hall I Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Key West Botanical Contract # Carden Society, Inc. Effective Date: Expiration Date: TDC ID#: 936 10/1/11 11/29/12 Contract Purpose/Description: Approval of an Agreement with Kev West Botanical Garden Society, Inc. covering the Kev West Tropical Forest & Botanical Garden Cultural Events between October, 2011 and August, 2012 in an amount not to exceed $18,290, FY 2012 Two Pennv Cultural Umbrella Funding Contract Manager: Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/19/11 Agenda Deadline: 10/4/11 Total Dollar Value of Contract: $ 18,290 / Current Year Portion: $ Budgeted? Yes® No❑ Account Codes: 117-75011-530340-TC25-637-X--530480 Grant: $ 117-75011-530340-TC25-637-X-530410 County Match: $ Estimated Ongoing Costs: $_ (Not included in dollar value above ADDITIONAL COSTS /yr For: utilities, etc. CONTRACT REVIEW Changes Date Out Division Director Date In Needed tVevi wej�-- YeSF❑ No I PTJ Risk Management O.M.B./Purchasing YesF-1 No[:] 'k YesF❑ No County Attorney 7 YesF-1 No[ 7�'j C. Hall Comments: u.mLi corm Kev1sea2/z//ui mcp #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: The Marathon Contract # TDC ID#: 912 Community Theatre, Inc. Effective Date: 10/1/11 Expiration Date: 12/29/12 Contract Purpose/Description: Approval of an Agreement with The Marathon Community Thgatre, Inc. covering the Marathon Community Theatre 2011-2012 Season between October, 2011 and September , 2012 in an amount not to exceed $20,600, FY 2012 Two, Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/19/11 Agenda Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: $ 20,600Current Year Portion: $ Budgeted? Yes® No 0 Account Codes:-1 17-75011-530340-TC25-640-x-5-30480 Grant: $ 117-75011-530340-TC25-040-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (eg. maintenance utilities, janitorial, salaries, etc. CONTRACT REVIEW Changes Date Out Division Director to n i Needed Reviewer YesF-] NoF-1 Risk Management 4 O.M.B./PurcAasing 1 %q Yes❑ NoEj YesF-j No [2 13 County Attorney U YesF-1 No® C. Hall -71Y Comments: I L3 rW111 1\r_v15c(1 ///-//U 1 lvlk-r ff/- MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: The Key West —Harry S. Contract 4 TDC ID#: 937 Truman Foundation, Inc. Effective Date: 10/l/11 Expiration Date: 12/29/12 Contract Purpose/Description: Approval of an Agreement with The Kev West —Harry S. Truman Foundation. Inc. covering the Truman 2012 between October, 2011 and September, 2012 in an amount not to exceed $17,827, FY 2012 Two Penny Cultural Umbrella Funding_� Contract Manager: Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop 4) for BOCC meeting on 10/19/11 1106101NIIA-11 Deadline: 10/4/11 Total Dollar Value of Contract: $ 17,827 "' Current Year Portion: $ Budgeted? Yes® No ❑ Account Codes:-1 17-75011-530340-TC25-516-X-530480,./ Grant: $ 117-75011-530340-TC25-516-X-530410 County Match: $ Estimated Ongoing Costs: (Not included in dollar value above) ADDITIONAL COSTS /yr For: utilities, etc. CONTRACT REVIEW Changes Date Out Division Director 1pate In Needed R$viewer Yes❑ No©` Risk Management O.M.B./PurchJing County Attorney YesM NoO ------ Yes❑ No[ U" Yes❑ No Q. Hall Comments: UMB norm Kevised 1/ Z //0 1 MC F #1 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Key West Art and Contract # TDC ID-4: 910 Historical Society, Inc. Effective Date: 10/1/11 Expiration Date: 12/29/12 Contract Purpose/Description: Approval of an Agreement with Key West Art and Historical Society, covering the Key West Art & Historical Society Cultural Events Series for 2011-2012 between October, 2011 and September, 2012 in an amount not to exceed $20,929, FY 2012 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini -3) 523 TDC # 3 C (Name) (Ext.) (Department/Stop for BOCC meeting on 10/19/11 Agenda Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: $ 20,929 / Current Year Portion: $ Budgeted? Yes® No 0 Account Codes: —I 17-75011-530' )40-TC25-33 —5-X-530480 Grant: $ 117-75011-530340-TC25-335-X-530410, County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: /yr For: I (Not included in dollar value above) maintenance, utilities, CONTRACT REVIEW Changes Dote Ip Needed �vieer Division Director Yes❑ No Risk Manage nt Yes❑ NOEY O.M.B./Purcli sing Yes❑ No[:j ly County Attorney Yes❑ No® C. Hall Comments: umij rormxeviseaz/,,//ui m(-;F 42 etc.) Date Out fW2 7111 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: The Florida Keys History Contract # TDC ID#: 920 of Diving Museum, Inc. Effective Date: 10/l/11 Expiration Date: 12/29/12 Contract Purpose/Description: Approval of an Agreement with The Florida Keys History of Diving Museum, Inc. covering, the Immerse Yourself— Enhanced Diving Experience between October, 2011 and September, 2012 in an amount not to exceed 515,28 I, FY 2012 Two Penny Cultural Umbrella Funding. Contract Manager: —Maxine Pacini (Name) for BOCC meeting on 10/19/11 3523 TDC # 3 (Ext.) (Department/Stop #) Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: S 15,281 J Current Year Portion: Budgeted? YesZ No 0 Account Codes: 117-75011-530340-TC25-498-X--53048-0 Grant: S 117-75011-530340-TC25-498-X-530410 County Match: Estimated Ongoing Costs: $ Z:) — (Not included in dollar value above ADDITIONAL COSTS ,/yr For: ilities, janitorial, salaries, etc. CONTRACT REVIEW Changes Date Out D�ate Division Director Needed Review Yes❑ NoRr Risk Management Yes❑ No[:]' O.M.B./Purc sing County Attorney / �,�Z 714 Yes❑ No[E]/ t j Yesr-1 No[ — C. Hall Comments: UMO r orm Kevise(i Ll Z / / U I ivit- r TTZ MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: The Studios of Key West, Contract ft Inc. Effective Date: Expiration Date: TDC ID#: 913 10/1/11 12/29/12 Contract Purpose/Description: Approval of an A(4reement with The Studios of Key West, Inc. covering the Studios of Key West 2011-2012 Event Season between October, 2011 and Sgptember, 2012 in an amount not to exceed $16,993, FY 2012 Two Penny Cultural Umbrella Funding. Contract Manager: - Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/19/11 Agenda Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: $ 16,993/ Current Year Portion: Budgeted? Yes® No ❑ Account Codes: _1 17-75011-530340-TC25-61 I -X-530480 Grant: $ 117-75011-530340-TC25-61 I-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: C� (Not included in dollar value above) leg. maintenance, utilities, janitorial, salaries, etc. CONTRACT REVIEW Changes Date Out Division Director j Needed R 'ewe Yes[—] Nol &I Risk Management YesEl NoD O.M.B./Purchasing No"4L44- Yes F-1 C g + County Attorney GY YesO No C. Hall 7/ Comments: umt3 vorm Kevisea Llz //(j i muF 41 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Saint Paul's Protestant Contract # TDC ID#: 921 Episcopal Church of Key Effective Date: 10/1/11 West, Florida Expiration Date: 12/29/12 Contract Purpose/Description: Approval of an Agreement with Saint Paul's Protestant Episcopal Church of Key West, FloridOctober, 2011 ...and September, 2012Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacim t TDC # -3 3523 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/19/11 Agenda Deadline: 10/4/11 1001 IN 10 = I [Kom F Total Dollar Value of Contract: $ 8,912 Current Year Portion: $ Budgeted? Yes® No F] Account Codes: 117-75011-530340-TC25-445-X-5-30480' Grant: $ 117-75011-530340-TC25-445-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: /yr 4�) For: (Not included in dollar value above) (ef-y. maintenance utilities, janitorial, salaries, etc. CONTRACT REVIEW Changes Date Out ;ton Division Director Needed Yes❑ No� eviewer Risk Management YesF-1 No[D' 0, �q O.M.B./Purchasing i Yes❑ No[/ `-r,' lw, County Attorney YesO No C. Hall t Comments: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Red Barn Actors' Studio, Contract # TDC ID#: 933 Inc. Effective Date: 10/1/11 Expiration Date: 12/29/12 Contract Purpose/Description: Approval of an Agreement with Red Barn Actors' Studio, Inc. covering the Red Barn g Theatre 2011-2012 Theatre Season between October, 2011 and September, 2012 in an amount not to exceed $20,281, FY 2012 Two Penny Cultural Umbrella Funding Contract Manager: z:1 for BOCC Maxine Pacim (Name) on 10/19/11 3523 TDC # 3 (Ext.) (Department/Stop Benda Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: 20,281 / Current Year Portion: Budgeted? YesM No 0 Account Codes:-1 17-75011-530340-TC25-020-X-530-48-0 Grant: $ 117-75011-530340-TC25-020-X-53041 0 County Match: $ Estimated Ongoing Costs: $_ (Not included in dollar value above ADDITIONAL COSTS /yr For: (eg. maintenance, utilities, salaries, etc. CONTRACT REVIEW Changes Date Out L�atq In Division Director L AO Needed YesF-1 No Rqviewgr ' Risk Management YesF-1 NoF-j O.M.B./Purc ng 7rr YesF-1 No[ Ej County Attorney YesF-1 No� C. Hall -7 Comments: UMB corm Kevised2/2//01 MCP 42 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Morada Way Arts & Contract # TDC ID#: 930 Cultural District, Inc. Effective Date: 10/l/11 Expiration Date: 12/29/12 Contract Purpose/Description: Approval of an Ai4reement with Morada Wav Arts & Cultural District, Inc. coveriniz the Morada Way Third Thursday Walkabouts & Fine Art Expo between October, 2011 and September, 2012 in an amount not to exceed S 18,610, FY 2012 Two Pennv Cultural Umbrella Funding Contract Manager: Maxine Pacini 3523 TDC 4 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/19/11 Agenda Deadline: 10/4/11 - - Z!�' CONTRACT COSTS Total Dollar Value of Contract: S 18,610 Current Year Portion: Budgeted? Yes® No ❑ Account Codes: 117-75011-530340-TC25-744--X-530480 Grant: S 117-75011-530340-TC25-744-X-530410 County Match: $ Estimated Ongoing Costs: $_ (Not included in dollar value above ADDITIONAL COSTS /yr For: ities, janitorial, salaries, etc. El CONTRACT REVIEW Changes Date Out DAte In Division Director AI' l Needed Reviewer YesD No® Risk Management O.M.B./Purc�aing 1 Yes-1 f❑ No( a 4 YesNog '4, 0, Ilk f) County Attorney YesF-1 No[y C. Hall Comments: UM13 Norm Kevised 212 //U I MCI' 42 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: The Mel Fisher Maritime Contract # TDC ID#: 935 Heritage Society, Inc. Effective Date: 10/l/11 Expiration Date: 12/29/12 Contract Purpose/Description: Anoroval of an Affeement with The Mel Fisher Maritime Heritaiae Society, Inc. covering The Keys Maritime Exploration Series between October, 2011 and September, 1 2012 in an amount not to exceed $19,818, FY 2012 Two Pennv Cultural Umbrella I Contract Manager: EMMOM -Maxine Pacim — (Name) on 10/19/11 3523 TDC 4 3 (Ext.) (Department/Stop #) Deadline: 10/4/11 we] 0 1 @ 'MAT" Total Dollar Value of Contract: $ 19,818 Current Year Portion: $ Budgeted? YesZ No Account Codes: 117-75011-530340-TC25---530480 Grant: S 117-75011-530340-TC25-:7 1 530410 County Match: S ADDITIONAL COSTS Estimated Ongoing Costs: S /yr For: (Not included in dollar value above) (eg. maintenance. CONTRACT REVIEW etc. Changes 1J, Date Out D to Needed Division Director YesNo Risk Manag eft YesO No T P-(( F O.M.B./Purel ng Yes-1 No� U4F_1 Now C. Hall Z County Attorney Yes Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Key West Film Society, Contract # tne. Effective Date: Expiration Date: TDC ID#: 916 10/1/11 12/29/12 Contract Purpose/Description: Approval of an Agreement with Key West Film Society, Inc. covering The Art of Film in Key West between October, 2011 and September, 2012 in an amount not to exceed 18, 105, FY 2012 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini (Name) I for BOCC meeting on 10/19/11 3523 TDC 4 ") (Ext.) (Department/Stop #) genda Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: 18,105 Current Year Portion: Budgeted? Yes® No F-1 Account Codes: 117-75011-530340-TC25-531-X-530480 Grant: S 117-75011-530340-TC25-53 I-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: /yr For: (Not included in dollar value above) (eg. maintenance, utilities, CONTRACT REVIEW etc. Changes Date Out to Needed Re,,t4ie,,W.er Division Director YesF-1 Noff Risk Manageme7t YesEl NoF71 O.M.B./Purc6sing'/11V,sE1 No[]/ County Attorney YesO No C. Hall I Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Pirate Tours of Key West Contract # TDC fD#: 919 Effective Date: 10/1/11 Expiration Date: 9/30/12 Contract Purpose/Description: Aooroval of an Agreement with Pirate Tours of Kev West coverinia the Pirates in Paradise Festival 2011 between November and December, 2011 in an amount not to exceed $16,947, FY 2012 Two Penny Cultural Umbrella Funding. Contract Manager: -Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/19/11 Agenda Deadline: 10/4/11 1 CONTRACT COSTS Total Dollar Value of Contract: S 16,947 Current Year Portion: Budgeted? Yeses No F-1 Account Codes: 117-75011-530340-TC25-434-X-530480.-/' Grant: $ 117-75011-530340-TC25-434-X-530410 County Match: S ADDITIONAL COSTS Estimated Ongoing Costs: $ yr For: (Not included in dollar value above) (eg. maintenance, utilities, Janitorial, salaries, etc. CONTRACT REVIEW Changes Needed i er Division Director YesF_1 NoFl/',, Date Out '7 Risk Management YesM NoD �3) i I O.M.B./Purlsing 11 YeSF_J NoQ/ County Attorney YesD No[� C. Hall Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Florida Keys Community Contract 4 Concert Band, Inc. Effective Date: Expiration Date TDC ID#: 911 10/1/11 9/30/12 Contract Purpose/Description: Approval of an Agreement with Florida Keys Community Concert Band, Inc. covering the Pops in the Park between November, 2011 and April, 2012 in an amount not to exceed $15,598, FY 2012 Two Penny Cultural Umbrella Funding. I Contract Manager Maxine Pacim (Name) for BOCC meeting on 10/19/11 3523 TDC # 3 (Ext.) (Department/Stop Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: $ 15,598 1/ Current Year Portion: $ 1-' Budgeted? Yes® NoF� Account Codes: 117-75011-530340-TC25-449-X-530480 Grant: $ 117-75011-530340-TC25-449-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: Ongoing (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Changes Date Out D;Ae j[n Division Director Needed YesF-1 No[` - Rev ear Risk Management County Attorney YesF-1 No[],/ YesF-1 NoEl YesEl No [� j lu C. Hall Comments: ON113 Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Florida Keys Art Guild, Contract # - Inc. Effective Date: Expiration Date: TDC ID#: 922 10/1/11 9/30/ 12 Contract Purpose/Description: Approval of an Agreement with Florida Keys Art Guild, Inc. covering the Florida Keys Art Guild Festivals between November, 2011 and April, 2012 in an amount not to exceed $16,802, FY 2012 Two Penny Cultural Umbrella Funding. Contract Manager: -Maxine Pacim (Name) I for BOCC meeting on 10/19/11 3523 TDC # 3 (Ext.) (Department/Stop #) Benda Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: 16,802/ Current Year Portion: $ Budgeted? YesM No D Account Codes: _1 17-75011-530340-TC25-482-X-530480 Grant: $ 117-75011-530340-TC25-482-X-530410 County Match: $ Estimated Ongoing Costs: $_ (Not included in dollar value above ADDITIONAL COSTS /yr For: (eg. maintenance, utili etc. CONTRACT REVIEW Changes Date Out Dfite In Division Director Needed ie r Yes❑ Noro" Risk Managem ent YesF-1 No0' I O.M.B./Purchasing i YesF_1 No®'' -3 JI/ County Attorney YesF1 No[� C. Hall Comments: uivit5 rormKeviseu,,////ui ivi�,F F/ MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: No Matter What Contract 4 TDC ID#: 932 Productions, Inc. Effective Date: 10/1/11 Expiration Date: 2/28/1 -3 ) Contract Purpose/Description: Approval of an Agreement with No Matter What Productions, Inc. covering the 12 Step Music Fest between November, 2011 and November, 2012 in an amount not to exceed S 14,192, FY 2012 Two Penny Cultural Umbrella Funding. Contract Manager: -MaxinePacini 3523 TDC 4 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/19/11 Agenda Deadline: 10/4/11 104114, 11 112-ty" I PUTS Total Dollar Value of Contract: $ 14,192 1/ Current Year Portion: S Budgeted? Yes® No ❑ Account Codes: 117-75011-530340-TC25-666-X-5304$-0� Grant: $ 117-75011-530340-TC25-666-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: S /yr For: (Not included in dollar value above) (eg. maintenance, CONTRACT REVIEW Changes D to Needed Division Director YesF-1 Noe Risk Management YesF-1 NoEf ,I V I O.M.B./Pur asing YcsE1 No� County Attorney YcsF-1 No[� I Comments: OMB Form Revised 2/27/01 MCP #2 anitorial, salaries, etc. Date Out nv� MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Old Island Restoration Contract 4 TDC ID#: 934 Foundation, Inc. Effective Date: 10/1/11 Expiration Date: 9/30/12 Contract Purpose/Description: Approval of an Agreement with Old Island Restoration Foundation. Inc. covering the Key West House & Garden Tours; Conch Shell Blowing Contest between December, 2011 and March, 2012 in an amount not to exceed $13,619, FY 2012 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop #) for BOCC meeting on 10/19/11 Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: 13,619 J Current Year Portion: Budgeted? YesM No El Account Codes: I 17-75011-530340-TC25-018-X-530480 Grant: $ 117-75011-530340-TC25-018-X-530410 County Match: ADDITIONAL COSTS Estimated Ongoing Costs: $_/yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc. CONTRACT REVIEW Changes Date Out to Division Director Needed Yes❑ No� Risk Management YesF-1 No[ O.M.B./PurcVasing YCSF� No[:D-/ �A-1-11--Rlr �141- County Attorney Yes❑ No C. Hall 27 Comments: UMB norm Revised 212 //01 MCP #2 i\40N12OE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: The Key West Pops, Inc. Contract # TDC ID#: 914 Effective Date: 10/1/11 Expiration Date: 9/30/12 Contract Purpose/Description: Approval of an Agreement with The Key West Pops, Inc. covering the Key West Pops' 2011-2012 Season between December, 2011 and April, 2012 in an amount not to exceed $14,678, FY 2012 Two Penny Cultural Umbrella Funding. Contract Manager: —Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/19/11 Agenda Deadline: 10/4/11 = IN I 1 -.11" to 0 Well 10 Total Dollar Value of Contract: $ 14,678 Current Year Portion: $ Budgeted? YesFj No❑ Account Codes: —117-75011-530340-TC25-421-X-530480 Grant: $ 117-75011-530340-TC25-421-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: /yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc. at In Division Director Risk Management I j O.M.B./Purc�as)ing County Attorney I Comments: jmi:5 rorm Keviseci z12 //u i muF 42 • -.011 a 1.1 all 1 Changes Date Out Needed Yes o Noo' YeS❑ NoEj YeS❑ No[]/ C61A/1—f /I IJ YesEl No[ C. Hall MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Key West Literary Seminar, Inc. Contract # TDC ID#: 925 Effective Date: 10/19/11 Expiration Date: 9/30/12 Contract Purpose/Description: Approval of an Ai4reement with Kev West Literary Seminar. Inc. covering the Ke West Literary Seminar (3 01h Annual) in January, 2012 in an amount not to exceed $18,012, FY 2012 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacim 3523 TDC # 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/19/11 Agenda Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: $ 18,012- Current Year Portion: $ Budgeted? Yes® No❑ Account Codes: 117-75011-530340-TC25-027-X-530480--'� Grant: $ I 17-75011-530340-TC25-027-X-53041 0 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: zn - (Not included in dollar value above) (eg. maintenance. iii etc. CONTRACT REVIEW Changes Date Out Division Director Needed zevW.Gf- YeSO NoM, Risk ManagementYesM O.M.B./Pure`asing NoD,- YesNoa County Attorney YeSE]No[ C. Hall 7111 Comments: UMB Norm Revised 2111101 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Monroe Association for Contract # TDC ID#: 917 Retarded Citizens, Inc. Effective Date: 10/19/11, Expiration Date: 9/30/12 Contract Purpose/ Description: Approval of an Agreement with Monroe Association for Retarded Citizens Inc. covenn- the Master Chefs Classic t to exceed $7,713, FY 2012 Two Penny Cultural Umbrella Funding Contract Manager: _Maxine Pacim (Name) for BOCC meeting on 10/19/11 3523 TDC # 3 (Ext.) (Department/Stop genda Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: $ 7,713 / Current Year Portion: $ Budgeted? Yes® NoEl Account Codes: —117-75011-530340-TC25-7II-X-5-30480 Grant: $ 11 7-75011-530340-TC25-71 I -X-5304 10 County Match: $ Estimated Ongoing Costs: $_ (Not included in dollar value above ADDITIONAL COSTS ./yr For: salaries, etc. CONTRACT REVIEW Division Director ten Changes Date Out Needed evi�,�v Yes❑ NoF-V W7,1111 Risk Managem, t �n Yesr-1 No[:j 'I O.M B./PurcQing '2 -A t Yes r-� Nod County Attorney 414,1 YesD No] C. Hall 4e- Comments: kjivin roan iceviseu L11- nu i -mr 7TI- MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Key West Art Center, Inc. Contract # TDC ID#: 929 Effective Date: 10/19/11 Expiration Date: 9/30/12 Contract Purpose; Description: Approval of an Agreement with Kev West Art Center, Inc. covering the Key West Craft Show and Old Island Days Art Festival between January and February, 2012 in an amount not to exceed $7,075, FY 2012 Two Penny Cultural Umbrella, Funding, Contract Manager: Maxine Pacini 3523 TDC 4 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/19/11 Agenda Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: S 7,075 / Current Year Portion: S Budgeted? Yes® No F] Account Codes: _1 17-75011-530340-TC25-266-X-5-30480 Grant: $ I I 7-75011-530340-TC25-266-X-5304 10 County Match: S ADDITIONAL COSTS Estimated Ongoing Costs: $—/yr For: (Not included in dollar value above) (eg. maintenance, utilities, Janitorial, salaries, etc. CONTRACT REVIEW Changes Date Out DAe In Needed Reviewer Division Director Yes❑ Noa Risk Management Yes❑ No❑ O.M.B./Purc'hasin- YeS❑ Noa County Attorney YesF No[Z] C. Hall 412 7 Comments: UNU5 rorm xevisea z1.1 //ui iwt-F 41 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Key West Council on the Contract # TDC ID#: 924 Arts, Inc. Effective Date: 10/19/11 Expiration Date: 10/29/12 Contract Purpose/Description: A-onroval of an Aareement with Kev West Council on the Arts, Inc. covering the Impromptu Classical Concerts between January and July, 2012 in an amount not to exceed $17,422, FY 2012 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop #) for BOCC meeting on 10/19/11 Total Dollar Value of Contract: $ 17,422,// Budgeted? Yes® No F Account Codes Grant: $ County Match: Deadline: 10/4/11 Current Year Portion: $ 117-75011-530340-TC25-041-X-530480 117-75011-530340-TC25-041-X-530410 ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: - (Not included in dollar value above) (eg. maintenance, ilities, janitorial, salaries, etc. Dflte �n Division Director Risk ManagementYesF-1 O.M.B./Purling County Attorney Comments: CONTRACT REVIEW Changes Date Out Needed r YesF-1 NoEf/ Non,' YesF-1 No[:]/ YesEl No[� C. Hall OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Marathon Garden Club, Contract -4 TDC ID#: 923 Inc. Effective Date: 10/19/11 Expiration Date: 9/30/12 Contract Purpose/Description: At)-oroval of an Agreement with Marathon Garden Club. Inc. coverini4 the Marathon Garden Club's House & Garden Tour in February, 2012 in an amount not to exceed $9,840, FY 2012 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini 3523 TDC 4 3 (Name) (Ext.) (Department/Stop 4) I for BOCC meeting on 10/19/11 Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: $ 9,840 / Current Year Portion: $ Budgeted? Yes® No ❑ Account Codes: 117-75011-530340-TC25-379-X-530480 Grant: $ 117-75011-530340-TC25-379-X-530410 County Match: $ Estimated Ongoing Costs: $_ (Not included in dollar value above ADDITIONAL COSTS ./yr For: salaries, etc. CONTRACT REVIEW Changes Date Out DAte In Division Director Needed YeSF❑ No � E]'� Reviewer-_ ?� 22Z Risk Management O.M.B./Purcfi-A'sing YCS❑ NoD/ Yes❑ No[Z' County Attorney YesEj NoFv7 C. Hall Y 1 Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Pigeon Key Foundation, Contract 4 TDC ID#: 915 Inc. Effective Date: 10/19/11 Expiration Date: 9/30/12 Contract Purpose/Description: Approval of an Agreement with Pigeon Key Foundation, Inc. coverim-, the Pit),,eon Key Art Festival in February, 2012 in an amount not to exceed $17,850, FY 2012 Two Penny Cultural Umbrella Fundin& Contract Manager: Maxine Pacini- 3523 TDC # 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/19/11 Agenda Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: $ 17,850-/ Current Year Portion: $ Budgeted? Yes® No ❑ Account Codes: 117-75011-530340-TC25-029-X-530480 Grant: $ 117-75011-530340-TC25-029-X-530410 County Match: $ Estimated Ongoing Costs: $_ (Not included in dollar value above ADDITIONAL COSTS /yr For: (eg. maintenance, util CONTRACT REVIEW Changes to In Division Director Needed YesF-j Nok Risk Managemept Yes❑ NoF �O.M.B./PurcYasing Yes❑ No[ County Attorney V//47/4 Yes❑ Nol� Comments: OMB Form Revised 2/27/01 MCP #2 etc. Date Out MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Key Largo Merchants Contract 4 TDC ID#: 928 Association, Inc. Effective Date: 10/19/11 Expiration Date: 9/30/12 Contract Purpose/Description: Approval of an Agreement with Key Largo Merchants Association, Inc. covering the Key Largo's Original Music Festival in May, 2012 in an amount not to exceed $18,650, FY 2012 Two Penny Cultural Umbrella Funding. Contract Manager: Z� for BOCC Maxine Pacini (Name) on 10/19/11 3523 TDC # 3 (Ext.) (Department/Stop Deadline: 10/4/11 Total Dollar Value of Contract: $ 18,650 / Current Year Portion: $ Budgeted? Yes® No F-1 Account Codes: 117-75011-530340-TC25-720-X-530480 Grant: $ 117-75011-530340-TC25-720-X-530410 County Match: $ Estimated Ongoing Costs: $_ (Not included in dollar value above ADDITIONAL COSTS 1/yr For: (egP. maintenance, utilities, etc. CONTRACT REVIEW Changes Date Out ten Division Director Needed YesF NoFj R iewer.-I Risk Managemejit % YesF NoD O.M.B./Purcp�a(lingq"""'! YesF NoEr/ jt/ f* /I County Attorney f q11 YesEl Noq C. Hall Comments: OMB Form Revised 2/27/01 MCP #2 n N40NROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Merging Ideas Developing Contract # Arts Corporation Effective Date: Expiration Date: TDC ID4: 926 10/19/11 9/30/12 Contract Purpose/Description- Awroval of an Agreement with Merging Ideas Developing Arts Corporation covering the Kev West Modem Dance in June. 2012 in an amount not to exceed $8,810. FY 2012 Two Penny Cultural Umbrella Funding. Contract Manager: for BOCC -Maxine Pacini (Name) on 10/19/11 3523 TDC # 3 (Ext.) (Department/Stop #) genda Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: 8,910 Current Year Portion: Budgeted`? YesR1 No F-1 Account Codes: 117-75011-530340-TC25-743-X-530480 Grant: 117-75011-530340-TC25-743-X-530410 County Match: ADDITIONAL COSTS Estimated Ongoing Costs: $__----jyr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc. I CONTRACT REVIEW i Changes Dxte Vi Needed Division Director YeS❑ Noa Risk Management YesO NoC]' O.M.13./Pur�asing Yes❑ Noll County Attorney 61,42 / I/ YesF-1 No� I Comments: OMB Form Revised 2/27/01 MCP 42 Re ie C. Hall Date Out MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Lower Keys Chamber of Contract # TDC ID#: 931 Commerce, Inc. Effective Date: 10/19/11 Expiration Date: 10/29/12 Contract Purpose/Description: Approval of an Agreement with Lower Keys Chamber of Commerce, Inc. covering the Underwater Music Festival (281h Annual) in July, 2012 in an amount not to exceed $7,749, FY 2012 Two Penny Cultural Umbrella Funding. Contract Manager: -Maxine Pacim 3523 TDC # 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/19/11 Agenda Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: $ 7,749 / Current Year Portion: Budgeted? Yes® NoF] Account Codes: _1 17-75011-530340-TC25-022-X-530480 Grant: $ 117-75011-530340-TC25-022-X-530410 County Match: ADDITIONAL COSTS Estimated Ongoing Costs: /yr For: Z:� (Not included in dollar value above) (eg. maintenance, utiliti etc. CONTRACT REVIEW Changes Date Out Division Director Datp In I Needed Reviewer Yes❑ No[Kr Risk Management Y Yes❑ No[D 11 O.M. 13./PuA�a sing YesF� Noa x [it County Attorney YesO Nop C. Hall 1 Comments: UMB norm Kevised 212'110 1 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Florida Keys Birding and Contract 9 — TDC fD#: 908 Wildlife Festival, Inc. Effective Date: 10/19/11 Expiration Date: 12/29/12 Contract Purpose/Description: Approval of an Agreement with Florida Keys Birding and Wildlife Festival, Inc covering the Florida Keys Birding and Wildlife Festival in September, 2012 in an amount not to exceed $11,792, FY 2012 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini 33 523 TDC # 3 (Name) (Ext.) (Department/Stop #) for BOCC-meeting on 10/19/11 Agenda Deadline: 10/4/11 CONTRACT COSTS Total Dollar Value of Contract: S 11,792 J Current Year Portion: S Budgeted? Yes® No El Account Codes: —I 17-75011-530340-TC25-419-X--530480 Grant: $ I 17-75011-530340-TC25-419-X-53041 0 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: /yr For: (Not included in dollar value above) (eg, maintenance_ lities, janitorial, salaries, etc. CONTRACT REVIEW Changes Date Out Division Director D I Needed v ex, -- Yes[❑I No[�-, Risk Management YCS❑ NoF71' O.M.B./Purc6sing Yes❑ No[a/ County Attorney YesF-1 NoEl C. Hall ?/ Comments: ""IL3 r0l HI NCV1ScC1-1//-/fV 1 ivlt—r ffz