HomeMy WebLinkAboutItem H04BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 19, 2011 Division: Growth Management
Bulk Item: Yes X No _ Department: Planning & Env. Resources
Staff Contact Person: Richard Jones/289-2805
AGENDA ITEM WORDING: Rescind approval of funding in the amount $50,000 from Boating
Improvement Funds (BIF) to the City of Marathon (City) for reimbursement for mooring replacements
at the City mooring field.
ITEM BACKGROUND: At the July 2011 BOCC meeting the Board approved providing $50,000 in
reimbursement funding from BIF to the City towards anticipated mooring replacements estimated to
cost up to $120,000. The funding was intended to occur during FY2011. At the time of submission of
this agenda item the City had not yet performed those mooring replacements or submitted the
necessary documentation to the County for reimbursement. Staff recommends rescinding the approval
to provide the $50,000 in BIF funding. Subsequently the Board may consider reimbursement funding
to the City for mooring replacements (when completed) in FY2012 subject to the approval of a
Resolution or Inter -local Agreement, provided separately on this BOCC agenda, establishing a policy
providing for the distribution of a portion of BIF and funding allocations to the various municipalities
(staff has communicated with the City regarding the policy recommendation and has not received any
written comment from the City).
PREVIOUS RELEVANT BOCC ACTION:
July 2011- Approval to provide $50,000 to the City of Marathon for mooring replacements
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL COST: n/a INDIRECT COST: BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY:
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
MEMORANDUM
MONROE COUNTY GROWTH MANAGEMENT DIVISION
We strive to be caring, professional and fair
To: Board of County Commissioners
From: Richard Jones, Marine Resources Senior Administrator
Date: September 28, 2011
RE: Boating Improvement Fund distribution and funding approvals
The purpose of this memo is to describe past and current requests for reimbursement
funding by various municipalities from Boating Improvement Funds (BIF), explain the
series of three agenda items submitted for the October 19P BOCC meeting addressing
those funding requests, and describe a Resolution establishing policy which will address
future funding requests for boating and waterways related projects.
Past and current BIF funding requests:
At the July 20, 2011 BOCC meeting the Board considered a request by City of Marathon
for up to $120,000 in BIF funding for mooring replacements at the City of Marathon
mooring field, anticipated to be completed in FY2011. The Board approved up to
$50,000 in BIF funding for the mooring replacement project.
In August 2011 staff received an additional funding request from the City of Marathon
for $41,342.08 for work previously performed. In September 2011 staff received a
funding request from the City of Key West for $31,852.02 for work previously
performed.
Agenda items addressing funding requests:
In addressing the previously approved funding request to the City of Marathon in the
amount of $50,000 as well as the two additional funding requests described above, staff
has submitted a series of three agenda items. The agenda items are described below and
are prepared to be heard in the order indicated:
• Item 1- The mooring replacements to be executed by the City of Marathon have
not yet been completed. The $50,000 in funding approved by the Board for the
project was to be funded in FY2011. Approval of this agenda item would rescind
the funding approval, and provide for consideration of reimbursement funding to
the City of Marathon upon completion of the mooring replacements in FY2012
subsequent to approval of, and in accordance with, the Resolution (referenced
below) establishing funding allocations to the municipalities.
• Item 2- The City of Marathon submitted an additional BIF funding request
(dated 8-15-2011) for $41,342.08 for boating related projects. The work
described in the funding request has been completed. This agenda item provides
for approval of the requested funding, prior to approval of the Resolution
(referenced below) establishing funding allocations to the municipalities.
Item 3- The City of Key West submitted a BIF funding request (dated 9-16-
2011) for $31,852.02 for boating related projects. The work described in the
funding request has been completed. This agenda item provides for approval of
the requested funding, prior to approval of the Resolution (referenced below)
establishing funding allocations to the municipalities.
Resolution providing_ policy for the use and distribution of Boating Improvement Funds:
In response to the recent influx of BIF funding requests, and recent Board discussion of
the need for a policy regarding BIF funding allocations, staff has drafted a Resolution
which establishes policy direction for the use of BIF and the distribution of BIF
reimbursement funding to the municipalities. Staff has provided a separate document
(Municipality Reimbursement Distribution Options) which describes how a funding
distribution formula was derived, and provides specific allocations for each municipality.
Staff has prepared the agenda item for the Resolution to be heard after the three agenda
items described above.