HomeMy WebLinkAboutItem R1
M E M O R A N D U M
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: October 4, 2011
SUBJECT: Monthly Activity Report for September, 2011
______________________________________________________________________________
MONTHLY ACTIVITY REPORT SEPTEMBER, 2011
KEY WEST AIRPORT
In September, passenger figures for August were compiled. During that month, the six
airlines serving Key West International Airport carried a total of 49,559 passengers. This
is a 26.2% increase over August of 2010. The year to date passenger totals are 471,165, up
22.2% over the same eight month period of 2010
Our new group of airport consultants is now one step closer to being under contract. We
have prepared contracts for our new Financial and Environmental firms, and we have
negotiated with the three general airport consulting firms. The contracts will be before the
BOCC at their October and November Meetings.
In September we received FAA grants totaling more than 2.5 Million Dollars for Key
West and Marathon Airport projects. Approximately 1.2 Million will go towards paying
off the EYW bonds, which will bring the total owed down to about 7.5 Million Dollars.
The original amount of this debt was 30.6 Million in June of 2006.
MARATHON AIRPORT
Final revision of new Airport Emergency Plan document is on-going with consultant
in preparation for submission to FAA.
Airport Improvement Program grants application has received FAA approval for two
projects: Emergency Generator/Chiller Switch Gear and Remove Obstruction
Runway 25 (design).
Coordination is on-going with Grantair FBO d/b/a Marathon Jet Center regarding the
proposed construction of an additional hangar on its leasehold premises; aeronautical
study application submitted.
Project coordination is on-going with City of Marathon on the Little Venice Waste
Water Treatment Plant expansion project located at the Airport.
Airport Improvement Projects (AIP) for the design of the Airport Terminal Sewer
Lateral is complete and bid documents for construction are being prepared.
Wildlife Hazard Assessment: periodic seasonal observations are on-going.
The Environmental Assessment Project associated with the runway relocation
proposal: awaiting receipt of FAA review comments.
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FDOT has offered some end of year project box money; the amount is nearly
0.00; Florida Keys
Marathon will receive the remaining $250,000.00 to help with the capital costs of its
project.
Bahamas Express AirStar Executive Airways: Flight and Passenger Activity for first
six (6) months of operations:
Bahamas Express AirStar Executive Airways
Year: 2011
Month Flights Passengers
February (begin: 02/15/11) 3 6
March 9 39
April 10 40
May 10 22
June 10 22
July 8 27
EMPLOYEE SERVICES
I. Website Updates (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
Monthly newsletter Wellness
Human Resources:
Revised 5 job descriptions
II. Turnover Numbers To Date:
Sept 2011 Turnover: 1.04% Turnover 2011: 10.19%
Resignations: 2 Terminations: 0 Retired: 3 Deceased: 0 Layoffs: 0
III.
Human Resources
Career Service Council Hearing & Teamsters Arbitration
-ication for website
Investigating complaint
Completed EEO Report for 2011-2013
Completed EEO Plan for 2011-2012
Completed Diversity Training powerpoint presentation
Applicant statistics:
New applications: 55
Re-submittals: 31
In-House submittals: 27
Referral information:
Newspaper: 3
2
Employment Agency: 0
Friend: 15
Relative:2
Walk-in: 18
Channel 76: 1
Internet: 74
No response: 0
Risk
Meeting with Adjuster to inspect EMASS struck by private aircraft
Benefits (Group/Workers Comp)
Public Ranking Dental & Vision providers
Medicare Part D Subsidy application processed for 2012
Holding weekly implementation phone conferences with BCBS & Envision.
Facilitating and providing requested information during transition from
previous Providers to BCBS & Envision.
Final enrollments completed & sent to BCBS & Envision
Training/overview of BCBS computer system
Training/overview of Envision computer system
st
Mass mailing distributed regarding Envision implementation of October 1
Safety
Safety Officer position vacant Currently accepting applications
Safety Accident Review Board meeting held
Fire Drill for Gato Building
Workers Comp Specialist putting together a list to designate Building Safety Reps
BUDGET & FINANCE
Budget Analysts:
Contracts Reviewed - 62
Reviewed and Posted Budget transfers -89
Prepared and Posted Resolutions 72
Reviewed PAF- 0
Incoming mail - 44
Outgoing mail 69
Prepared and processed September 2011 agenda packet.
Balance FY12 Airport and TDC Funds in GovMax system.
Interagency Communications reimbursement for April-July 2011 revenue
collections.
Prepared budget and millage resolutions for the final budget hearing on the 15th
of September.
Processed and submitted to Finance Dept. RSAT, CIT and Byrne/JAG Grant,
Oct10-July 11 reimbursement requests from MCSO, Guidance Care Center,
-Peacock.
request.
-Sep2011 travel reimbursements.
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Provide Finance lists of FY12 new cost center and project accounts.
Transfers prepared: 20
Transfers posted: 1
Resolutions prepared: 1
Tax Calls received: 38 Address changes, Property values, Ownership changes
Reviewed Contract Summaries: 45
( mostly Oct. 1st COLAs)
Attended all three public hearing for the FY12 budget
Prepared and submitted the Budget Ad for publication according to TRIM
guidelines.
Sent Finance the budget uploads
Updated the Capital Project History spreadsheet from 2004-2010. With this
report we were able to gather information about Waste Water project expenditures
for a citizen request.
Grants:
2012 HSAB and BOCC line items: Prepared 36 contracts for FY 12, and agenda
item.
2012 State FDLE JAG grants: Inputted all five grants on the FDLE grants
management website; made follow-up revisions; inputted budgets and
performance measures; awaiting approved agreements from State.
2012 RSAT: still waiting on grant agreement from State.
2012 JAG Local Solicitation Grant: Processed acceptance of grant agreement and
inputted on OJP website; cleared all holds; prepared for expenditures by Drug
Court.
HUD Climate Change Grant: Reviewed/assisted with outline, grant parameters,
narrative, budget; coordinated with Sustainability and Extension staff; $2.8M for
variety of energy-related activities; coordinated meeting with County
Administrator to discuss; prepared agenda item.
Legislative affairs: Drafted 2012 Legislative Agenda for September board
meeting. Monitoring pending legislation. Discussions with FAC staff; attend
ive Agenda
to State lobbyists.
Strategic Plan: Finalized FY 2012 Strategic Plan for County Administrator
review; included results/analysis from community surveys. Drafted a sample FY
2012 Departmental Action Plan for Grants Department.
State Energy Grant Program: Continued assistance/oversight for Energy Grant
Coordinator on all aspects and reporting/compliance requirements, agenda items,
spreadsheets, procurement issues, etc. for grant.
Criminal Justice Mental Health Substance Abuse Implementation Grant: Tracking
and monitoring grant and match expenditures; reviewed/approved invoices for
months of July and August; attended monthly council meeting; distributed
contract and MOU to sub-committee members; attended sub-committee meeting.
FEMA/Ike: Reconciled cost center expenditure reports against Project
Worksheets. Processed payment requests for outstanding Fay projects. In process
of closing the last Fay project. Secured 92% reimbursement of storm-related
expenses.
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FEMA/Fay: Reconciled cost center expenditure reports against Project
Worksheets. Secured payments for outstanding Ike projects. Working on closeout
last Ike project.
FEMA/Wilma: Continued work related to the final reconciliation invoice for
Wilma.
Baker Act funding: Reviewed and processed monthly Baker Act reimbursement
requests from LKMC.
2011 HSAB and BOCC Line Items Funding Cycle: Began closeout process for
these grants; informed all agencies of outstanding balances; addressed/resolved
year-end conciliations; followed up on all late funding reimbursement requests.
2011 State FDLE, RSAT grant: Began closeout process for these grants. Inputted
final quarter performance reports.
monitored activity; reviewed invoices;
completed drawdown requests.
FY 12 Budget: prepared for and attended all budget public hearings in September.
Grants Analyst Position: reviewed applications; scheduled and held first and
second interviews; processed PAF.
Purchasing Department:
Totals for the month of September 2011 are as follows:
Total purchase orders processed 232
Total orders placed for departments 70
Total orders entered for departments 71
Office Depot orders processed 65
Staples Orders processed 4
We opened 7 bids and processed another 1 which was average from the previous
months. Addendums entered 1, contracts reviewed 88, and bills paid 8, and voided 35
purchase orders. We also processed 1192 pieces of mail which was average from
previous months.
COMMUNITY SUPPORT SERVICES
In-Home and Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 8/21/11 9/20/11):
C-1 Congregate Meals totaled 1066 units and C-2 Home-Delivered Meals totaled
2928 units. Both programs are within the 1% - 5% overachievement range year-to-
date and will require some monitoring in the coming months to ensure they maintain
acceptable levels of achievement.
In-Home Services (Information in this section is for the period 7/21/118/20/11):
III-E In-Home Respite: 182.75 units this period, 554.25 units year-to-date, 66.54% year-
to-date-achieved.
III-E Facility Respite: 221.75 units this period, 1892.75 units year to date, 40.5% year-to-
date achieved.
We have achieved 48%, 18.68% underachieved year-to-date. We have added two new clients
to Facility Respite. One client has returned home to resume In-Home Respite and another
client will begin In-Home Respite shortly.
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Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for August 2011:
Case Management: 15 units for the month were produced; 17 units year-to-date.
Homemaking: 148 units for the month were produced; 251 units year-to date.
Home-Delivered Meals: 120 meals for the month were provided; 195 meals year-to-
date.
Personal Care: 32 units for the monthly were produced; 52 units year-to-date.
Overall Program Achievement was 10.61%, 6.06% underachieved year-to-date.
CCE (Community Care for the Elderly) for the period 7/21/118/20/11:
Case Management: 40.5 units for the period and 55.25 units year-to-date. 15%
achieved year-to-date. There are 175 clients on the waiting list.
Intake: 7 units achieved and 14.5 units year-to-date. 77% achieved year-to-date.
Chore: 0 units achieved and 0 units year-to-date.
Homemaking: 556.5 units for the period and 891.5 units year-to-date. 36% achieved
year-to-date. There are 146 clients on the waiting list.
Personal Care: 406.75 units for the period and 639.25 units year-to-date. 43%
achieved year-to-date. There are 65 clients on the waiting list.
Respite: 18 units for the period and 28 units year-to-date. 14% achieved year to date.
There are 23 clients on the waiting list.
CCE overall is at 35% achievement, just slightly exceeding the target 33.34% target
achievement level.
8/20/11: 226.75 units
were produced in the period and 385.25 units year to date. 16.31% year-to-date
achieved, .36% underachieved for the contract year and within the target range.
There are three clients on the waiting list.
HCE (Home Care for the Elderly Program) for the period 8/15/11 9/15/11: 7
billable units this period, 15.75 billable units year-to-date. 11.88% year-to-date
achieved, 38.12% underachieved. We have requested to activate all wait listed clients
and continue to identify more eligible clients.
Monroe County Transit (MCT)
Department Activity for September 2011
One-way trips provided: 1753
Unduplicated clients served: 196
Special Needs Clients registered: 498
Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the
5316 FDOT Grant for funding the Mobile Data Terminals/software for the
Trapeze Dispatching and Reservation System. The awards and agreements will be
brought to the board in the fall BOCC meetings.
Deposited Revenue: $2,007.00
Expenditures: $34,584.81
Percentage Spent Fiscal YTD: 88.0%
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Incoming calls, provision of information and referrals 1,286
Unduplicated Welfare client households that received service 102
New Welfare cases receiving service 33
Low Income Home Energy Assistance Grant Program cases- 46 $11,450.00
Low Income Crisis Assistance cases 55 $13,062.74
Home and field visits 45
Office visits 328
EHEAPS 0
Interesting Community Support Services Updates:
F/Y for LIHEAP Summer H/E, and Crisis assistance has ended. Our new year
started Oct. 1, 2011. Due to the previous LIHEAP grant we were able to assist
hundreds of clients from Key West to Tavernier, Fl. to avoid disconnections from
either KES or FKEC. This is a great program to help everyone in need, but more
so with our disabled, elderly, and families with children under 5 years of age.
Program.
Bayshore Manor
is four
private pay and 10 subsidized and 1 Short Term resident. BSM provided 354.75
hours of OA3E respite care and 0 hours of Medicaid Waiver this month.
Bayshore Manor has six OA3E clients.
There is one client on the wait list.
Revenue for September 2011 $36322.88
Expenditures for the same period $49217.88
Percentage of the budget spent year to date 95.72%
LIBRARY
use of Library facilities and services:
same month
29,460 customers used Library services onsite, a decrease of 15% from the previous
the month, but e-
archives increased by 22% over the same month last yeargrowing evidence of the
importance of our 24/7 services and their increasing popularity
5,425 reference questions during the month were handled by Library staff, with 169
of those questions being received and answered via blog posts, e-mail and chat, the
last two of which still continue to gain in popularity with patrons
produced
595 unique sessions (visits), and nearly 8,000 page views on the site, resulting in
112 checkouts and 35 holdsa very telling indication of the benefit of this newest
added value now being offered. The collection is being expanded regularly as staff
278 new Library cards were issued in the month, bringing the total number of
Monday County Library cardholders to 54, 190.
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As we close out the end of the fiscal year, it can be seen that Library spending has
been allotted thoughtfully; our discretionary funds have been supplemented through
State Aid and donations, which have allowed us to expand our programming and
collections to more fully accommodate patron expectations.
EXTENSION SERVICES
Number of services provided: 471 phone calls, 39 office visits, 15 visits to clients,
17 group teachings with 286 participants, 7 media submissions, and 483
publications distributed. Total Budget for FY 10/11: $186,491.00; Year to Date
Expenditures and Encumbrances: $175,870.78; Remaining Balance: $10,620.22;
Percentage of budget spent and/or encumbered year to date: 94%.
The Extension Director accomplished the following activities:
Organized a meeting of the Monroe County Climate Change Advisory Committee
where the first major revision of the Draft Monroe County Community Climate
Action Plan was completed.
Participated in two climate-related webinars: 1)Sustainability & Energy Planning
;
for Communitiesand 2) Legal Implications of Climate Change: Regulatory
Takings.
Participated in the EECBG grant-funded solar water heating bid evaluation
meeting with Jerry Barnett, Project Management and Bob Stone, Public Works.
Reviewed a manuscript on Reef Fish Survival to Hooking Mortality at the request
of the University of Miami Bulletin of Marine Science journal.
Attended a one-day University of Florida training in Gainesville on Emerging
Energy Issues and Topics for Florida
The Environmental Horticulture Agent accomplished the following activities:
Concluded two Rugose Spiraling Whitefly (RSW) treatment experiments on 15
coconut palms (per experiment). Results indicated that the treatments were not
effective in controlling the RSW.
Completed hosting a five-week Botany Class for Master Gardeners that was
taught by local botanist Susan Sprunt. Ten Master Gardeners attended the course
and three Master Gardeners attended via Skype.
Set up vermicomposting educational booths for two church-sponsored
ent and 4 Master Gardeners answered 36 clientele questions.
Set up a horticulture informational booth with six Master Gardeners at the Florida
Keys Birding Festival held at Curry Hammock State Park in Marathon.
Held three plant clinics, with five Master Gardeners assisting 10 clientele with
their plant and/or insect problems.
Made three site visits: Key West - Palm and downspout problem; Big Coppitt -
Whitefly on Seagrape; Key Largo - Vegetable gardening information
The Family & Community Development Agent accomplished the following activities:
Presented an overview of Monroe County climate change programming to county
agents and IFAS directors at the annual Extension Professionals Associations of
Florida meeting.
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Acted as staff liaison for the Monroe County Climate Change Advisory
Climate Action Plan.
Worked with contractor Cameron Cole to design and develop an Energy
Efficiency Strategy that is currently being finalized, along with the Inventory
Management Plan. Developed a timeline to solicit staff and community input on
the draft plan.
Presented three lessons in the High School Financial Literacy Program to two
different classes that focused on the ability to get and maintain savings and credit.
EMERGENCY SERVICES
Fire Rescue
Updated additional Monroe County Fire Rescue Standard Operating Procedures
pment, and Station
An audit/inspection was conducted by the State Department of Health, Bureau of
EMS with the result,
Fire Marshal
Reviewed numerous commercial plans for adherence to building and fire codes.
Completed the Insurance Services Office surveys of Station 22 (Tavernier), and
Station 18 (Layton)
Completed approved fire hydrant installations throughout the Keys using funds
from impact fees.
Provided fire prevention education for pre-school children at the Big Pine Library.
Attended training on the new Growth Management permitting system.
Training
Conducted a 40-hr State Certified Building Construction Class
Continued with the 235-hr State Certified Firefighter I Class
Conducted interviews for vacant Training Captain position
Conducted Driving and Medical Quarterly Training for all county personnel
Trauma Star/EMS
Monroe County EMS Users Quarterl
Trauma Star Air Curriculum Course (32 hour) (25 Students)
Trauma Star Advanced Airway Class (8 hour) (32 Students)
EMS Quarterly Drill: Lifepak 15, Hypothermia Protocol, Stroke Scenario
Trauma Star Town Hall Meeting (All Flight Personnel)
Air Methods (Life Flight) Meeting with County Manager, Fire Chief and Air
Methods Business and Operations Manager
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Emergency Management
Participated in Urban Area Security Initiative Congressional Briefings in
Washington, D.C.
Completed, and s
Incident Management System (NIMS) Compliance Objectives and Metrics to
st
State. The 1 county to meet the deadline date!!
Completed the final draft of the Monroe County Emergency Management
Comprehensive Emergency Plan revision the plan includes missions and
responsibilities of all county divisions and departments, as well as other county
entities during and emergency response
Assisted New York State Emergency Management during their Hurricane Irene
recovery
PUBLIC WORKS
Pollution Control removed 41.78 tons of debris illegally dumped in County rights
of way and 13.07 tons for other departments (11,140 lbs. from the Key West
Garage; 2,020 lbs. of brush from Marathon Public Works; 3,480 lbs. of tires from
the Marathon Garage; 2,840 lbs. of brush from the Marathon Airport; 4,700 lbs.
Collected and recycled 4,220 lbs. of Electronic Waste from our Long Key site
and 5,920 lbs. from our Cudjoe Key site
Household Hazardous Waste program crushed 193 fluorescent bulbs from various
County departments; and collected for recycling 18 car batteries, 40 S-S LA
batteries, 8 power tool batteries, 59 alkaline batteries from Long Key and a gallon
of alkaline batteries from Cudjoe and Key Largo sites, 32 lithium-ion and 6
nickel-Cadmium batteries. Also collected/recycled 5 gallons of latex paint for
future use
Continue gathering recycling data for
Developing Recycling PSAs which will be distributed to local radio stations
Developing new Recycling Brochure
RFP for E-Waste Recycling is on Demand Star
E-Waste Recycling Event dates are scheduled as follows: Marathon 1/7/12; Key
Largo 1/21/12; and Cudjoe Key 1/28/12
Re-establishing contact with Monroe County Teachers and scheduling recycling
presentations
Planning three community clean-ups around America Recycles Day which is
November 15, 2011
Continue Public Education Outreach Program on Spanish Radio
Planning a volunteer project with Key West Montessori Charter School; they will
be painting the dog park at Higgs Beach starting the first Friday in November
Published and distributed quarterly Recycling Newsletter for July-Sept. 2011
Ordered and received two (2) new John Deere Gators & two (2) new John Deere
Bunkers for the Upper Keys Parks Department; one new Snapper lawn mower for
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Big Pine maintenance crew and one new Billy Goat vacuum for the Lower Keys
grounds maintenance crew
Completed heavy duty welding fabrication and repairs on the generator fuel
tank, stormwater clean out truck, backhoe, brush cutter and front end loader
Received bids for 16 surplus vehicles/units
Replaced a/c fan motor and bracket at Upper Keys AARP; exterior painting in
progress
Replaced a/c condensation pump, repaired irrigation system and planted native
trees and bushes at the Spottswood Building
Replaced wall a/c and disposed of five computers at the Islamorada Library
Repaired fence at the MCSO Islamorada Emergency communications tower
Repaired/replaced portion of roller hockey wall at Key Largo Park
Backfill new water service trench at Harry Harris Park
Roof replacement project in process at Stock Island Detention Center. Zone D is
95% complete; started Zone A
Electrical vault room structure and new doors completed at Stock Island
Detention Center by outside contractor (painted in house)
Contractor sealed off air penetrations under Stock Island Detention Center to
prevent condensation inside the building
Repaired broken water line at Higgs Beach due to tree roots
Contractor replaced B2 compressor at Gato Building
Carpet replacement project completed at Felony Division and Finance
Department of the KW Courthouse
ENGINEERING
Toms Harbor Channel Bridge Reviewed 100% construction drawings and
provided comments; prepared front-end specification sections.
No Name Key Bridge Reviewed eight responses to RFQ for design services
repair project; ranking meeting is 10/3.
US1 Bayside Shared Use Path Negotiated cost proposal with Metric
Engineering for design services; contract on October agenda.
Card Sound Bridge Preparing grant application for TIGER III (Transportation
Investment Generating Economic Recovery) Grant for funding on repairs.
Application due 10/31/2011.
Eaton Street Paving Project work completed, including permanent striping,
under schedule.
PROJECT MANAGEMENT
Marathon Courthouse Completed electrical to trailer; fully functional. Millwork,
carpet and tile ordered. Interior painted. Installation of decking.
ADA $800,000 of CDBG funding secured. Assembling Upper Keys RFP.
Meridian Community Services Group, Inc. providing grant management; ensuring
RFP and contract execution meets required federal grant requirements.
11
Conch Key Fire Station Approval on contract with Pedro Falcon Construction
September BOCC meeting. Verifying insurance. Construction/demo should start
in sixty (60) days.
Stock Island Fire Station Closed on property. MacDonald Avenue Road
abandonment letters sent to utilities requesting sign off in preparation for a public
hearing advertisement.
TDC PROJECTS
East Martello Interior/Exterior Doors Door vendor change required re bid by
State Historical Society. Low bidder was Bella Construction Inc. PO being
initiated, and work to commence.
West Martello Brick and Mortar Phase II Approval on contract September
BOCC meeting for continuation of the agreement by Contracting Specialists, Inc.
SE (CSI). In process of executing contract.
East Martello Brick and Mortar Phase II Approval on contract September
BOCC meeting for continuation of the agreement by Contracting Specialists, Inc.
SE (CSI). In process of executing contract.
Nelson Building Auditorium Dressing Rooms A/E contract executed. A/E
submitted initial layout options for review.
th
W. Martello Fencing RFP bids opened Thursday September 29, 2011. Low
bidder D.L. Porter. Contract to be prepared and to BOCC for approval.
WASTEWATER
Big Coppitt Received final loan draw in the amount of $5,005,000 from FDEP
State Revolving Loan Fund. Submitted first Reimbursement Request re-submittal
for payment.
Duck Key Treatment plant construction nearing completion; collection system
construction of phases 1, 2 and 3 is proceeding and FKAA will advertise
collection system phases 4, 5 and 6 for bids in October
Big Coppitt & Duck Key Non-Ad Valorem Assessments reconciled
payoffs/deposits and allocated equivalent dwelling units for development of 2011
tax roll.
CDBG Small Cities Subgrant Agreement submitted to Department of
Community Affairs for execution.
TECHNICAL SERVICES
We completed 262 work orders, continued installing new computers, continued to work
on the content of our new website, reconfigured our Metro Ethernet to no longer use
priority plus, configured new equipment for the relocation to Miami, purchased new
SharePoint Server license, finalized new storage quotations for replacing the SANs in
Marathon and Key West, finalized plans for Code Compliance to use video conferencing
for their special master hearings, completed the inventory of our equipment, updated the
computers in the library, disposed of old computers and printers, and pushed out new
Microsoft security updates.
12
VETERANS AFFAIRS
Clients assisted:
VA phone calls: 1047
Office visits: 334
New clients: 61
Field visits: 9
Benefits Delivery at Discharge: 6
Transportation program:
Transportation calls: 493
Veterans transported: 206
Financial data:
The financial data for the month of September totals $170,150.39 and indicates the
amount of new revenue brought into Monroe County derived from claims filed by the
entire department.
The financial data captured monthly will vary due t
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
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14
15
GIS OFFICE
GIS Projects
-
GIS Server/Intranet Site Maintenance and data updates/editing (on-going)
-
BOCC Redistricting Project
-
TDRC Volume A Parcels
GIS Data/Map Requests/Technical/Programming
ó
Mainland Monroe GIS Analysis Bob Shillinger
ó
Tavernier Towne Boundary Determination
ó
Lower Keys LCP GIS Analysis Mitch Harvey
ó
Post install of AGS on new test server.
ó
Aid for downloading from Keith & Schnars the latest on Bikes and Pedestrian
Trails for updating the Comprehensive Plan
ó
USFWS Focus Area Parcel Issues Winston Hobgood
ó
Map support for Susan Grimsley
ó
Auto-replacement of user SDE connection files via use of Python scripting
ó
Support for Phil Frank
ó
-
connections within mxds
ó
Prints for Jane Tallman
ó
Prints for Michael Roberts and Mayte Santamaria
ó
Tier and Habitat overlay processing for Mayté and Tiffany
ó
General table joining info provided Mayté and Tiffany, simple Access techniques
ó
Aid for Kathy Grasser with census-related questions
ó
Re-install of ArcGIS software for Barbara Bauman
ó
Troubleshooting ESRI account for authorization of ArcGIS licenses
16
ó
Fire hydrant entry for Timmy Leonard and Steve Zavalney
ó
GIS Support for Planning
ó
GIS Support for Holly Pfiester
ó
Support for Gail Creech, explanation/instructions for pr
engineering drawings that are not necessarily saved true scale
GIS Addressing
-
26 Address Assignments
Marine Resources Office
Month Channel Marker/Buoy Replacement Costs
September 2010
$0.00
October
$1,950.00
November
$4,695.00
December
$0.00
January 2011
$700.00
February
$0.00
March
$0.00
April
$848.00
May
$22,186.75
June
$15,121.70
July
$0.00
October
$4,978.00
Total
$50,479.45
17
Derelict Vessel Program:
Month Derelict Vessel Removal Costs
September 2010
$43,627.00
October
$11,138.00
November
$24,077.75
December
$10,015.00
January 2011
$15,437.00
February
$9,175.98
March
$11,781.00
April
$3,000.00
May
$67,303.00
June
$500.00
July
$45,728.00
August
$19,422.22
Total
$261,204.95
\
18
en
Month Pumpout Revenue Clean Vessel Act Reimbursement
Sept 2010 $110
Oct $250
Nov $360 $2,251
Dec $60
Jan 2011 $430
Feb $270
March $360 $4,255
April $355
May $300
June $400
July $225
Aug $75 $3,459
Total: $3,195 $9,965
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MIDDLE KEYS
21
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LOWER KEYS
22
1800
1608
1600
1400
1254
1223
1161
1105
1200
1067
976
1000
853
839
829
800
600
400
180
157
153
141
136135135
131
200
115
109
0
TOTAL NEW CASESTOTAL INSPECTIONS COMPLETED
ÌÑÌßÔÍ
BUILDING DEPARTMENT
PERMITS INSPECTIONS PLAN REVIEW
405 1,146 1,182
Upper Keys
175 676 822
Middle Keys
70 - 56
Lower Keys
650 1,822 2,060
TOTAL
23
Inspections, FY 2011 vs. 2010
June, 10'June, 11'July, 10'July, 11'August, 10'August, 11'FY- August, 10'FY - August, 11'
Building1,0061,0018271,1108861,02910,74311,343
Plumb/Mech9167187291,0387816619,4099,519
Electrical2903393014142703513,2234,443
Total2,2122,0581,8572,5621,9372,04123,37525,305
24
Inspectors
Average-23 days
August, 2011 Total #
Acker, Scott Upper Keys-Building 367 15.96
Albarran, Mike-Lower/Middle Keys-Electrical 172 7.48
Bowden, Mike-Lower/Middle Keys-Building 179 7.78
Kasprzak, Adam-Upper-Elec/Plumb/Mech/Bldg 312 13.57
Kostic, Harry-Lower/Middle Keys-Bldg & Plans Examiner 27 1.17
Phinney, Tucker-Lower/Middle Keys-Building 161 7.00
Sellers, Corey-Upper/Middle/Lower-Plumb/Mech 137 5.96
Sullivan, Steve-Upper Keys-Building/Elec/Plumb/Mech 416 18.09
Tugwell, Paul-Upper Keys-Plumbing/Mechanical 51 2.22
25
June, 10'June, 11'July, 10'July, 11'August, 10'August, 11'FY-August, 10'FY-August, 11'
2,8682,1542,4471,9582,4682,06033,13923,449
26
35,000
MONROE
30,000
COUNTY
GROWTH
25,000
MANAGEMENT
BUILDING
20,000
DEPARTMENT
15,000
PLANREVIEW
10,000
5,000
0
PLANNING & ENVIRONMENTAL RESOURCES DEPARTMENT
CURRENT PLANNING CATEGORY
Appeal to Planning Commission in Progress........................................................................... 2
Appeal to DOAH Applied ....................................................................................................... 1
Appeal to DOAH in Progress ................................................................................................. 4
Alcoholic Beverage Completed ............................................................................................... 2
Alcoholic Beverage in Progress ............................................................................................... 1
Conditional Use, Major Permit in Progress ............................................................................. 2
Conditional Use, Minor Permit in Progress ............................................................................. 4
Conditional Use Minor Deviation Applied .............................................................................. 2
Conditional Use Minor Deviation Completed ......................................................................... 1
Conditional Use Minor Deviation in Progress ......................................................................... 5
Conditional Use, Time Extension Issued ................................................................................. 1
Conditional Use, TDR Issued .................................................................................................. 1
Conditional Use, TDR in Progress........................................................................................... 1
Development Agreement in Progress ...................................................................................... 2
Home Occupational Permits Applied ...................................................................................... 1
Home Occupational Permits in Progress ................................................................................. 1
Road Abandonment Applied.................................................................................................... 1
Road Abandonment in Progress............................................................................................... 4
Variance Administrative, Completed....................................................................................... 1
Variance Administrative in Progress ....................................................................................... 1
Variance Planning Cimmission Applied .................................................................................. 1
Variance, Planning Commission in Progress ........................................................................... 2
Permits Reviewed & Processed ............................................................................................... 123
Vacation Rental Applied .......................................................................................................... 1
Vacation Rental Issued ............................................................................................................ 2
Vacation Rental Mgr. License Issued ...................................................................................... 1
27
ROGO related applications
ROGO Exemptions Applied .................................................................................................... 2
ROGO Exemptions/Denials Issued.......................................................................................... 7
Mixed Use Category
LUD Map Amendment, Applied ............................................................................................. 1
LUD Map Amendment, In Progress ........................................................................................ 1
MCC Text Amendment Initiated ............................................................................................. 1
MCC Text Amendment, In progress ........................................................................................ 16
MCC Text Amendment, Completed ........................................................................................ 1
Customer Service
Request for Research Applications .......................................................................................... 1
Administrative Meetings
Development Review Committee 1 meeting, 4 items
COMPREHENSIVE PLANNING CATEGORY
Kathy Grasser, Comprehensive Planner
August Projects 2011
COMPREHENSIVE PLAN AMENDMENTS
Map Amendments
Seacamp LCP Tier Amendment .........................................................................................1
COMPREHENSIVE PLAN UPDATE
Meeting management
Set up .....................................................................................................................................5
Attended ................................................................................................................................5
Document Tracking - Evaluation and Appraisal Document Chapters...................................6
Supporting Documents...........................................................................................................3
Reviewers ...............................................................................................................................29
Budget ....................................................................................................................................1
COMPREHENSIVE PLAN UPDATE
Planning Staff Meetings .........................................................................................................3
PROJECT REVIEW, RESEARCH AND ASSISTANCE
Review
Seacamp map amendment report (staff report, ordinance and ad) ........................................1
TRAINING
Staff
Excel ......................................................................................................................................5
Personal
Excel ......................................................................................................................................3
Growth Management Changes, Webinar ...............................................................................1
NOTEBOOK UPDATES
AICUZ ..................................................................................................................................1
REPORTS
Lower Keys census blocks data .............................................................................................1
COMPREHENSIVE PLANNING
Comprehensive Planning - Mitch Harvey
Development Review Committee Meeting ............................................................................1
Planning Commission Meeting ..............................................................................................0
28
Comp Plan Update teleconference with Keith & Schnars ....................................................2
Review of Keith & Schnars Invoices ....................................................................................4
Attended South Florida Regional Planning Council Meeting ...............................................1
Planning Webinars .................................................................................................................2
Reviewed Industrial LDC Text Change ................................................................................1
Reviewed draft EAR ..............................................................................................................1
Responded to E-mails and phone calls .................................................................................20
ENVIRONMENTAL RESOURCES
SITE VISITS:
Code Enforcement Referral ..................................................................................................8
Land Authority Referral .........................................................................................................2
Permit Application Site Visit [est] ........................................................................................50
Wetland Delineation .............................................................................................................1
Pre App Conference ...............................................................................................................1
OTHER:
KEYWEP Training ...............................................................................................................2
Site Visits [Miscellaneous] ....................................................................................................4
WRITTEN CORRESPONDENCE/ BIOLOGICAL ASSESSMENTS
Vegetation Mitigation Letter ..................................................................................................1
Code Enforcement Assessment Memo ..................................................................................2
GIS Map Assorted .................................................................................................................25
Letter of Understanding .........................................................................................................1
OTHER:
Permit Application Review/Assessment - Plan Reviews Completed by Bio ........................80
MEETINGS
Contractors Summitt Coordination mtgs ...............................................................................1
Climate Compact ...................................................................................................................2
ROMA Interagency meetings ................................................................................................2
TDRC .....................................................................................................................................1
DRC .......................................................................................................................................1
Pre-Application Assorted ....................................................................................................1
OTHER:
Phone Calls [Estimated] .........................................................................................................400
Front Counter Walk Ins [Estimated] ......................................................................................200
Electronic Logging of Files [ELF] - Digital Map Conversions .............................................10
29