Item K2BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Au ust 17 2011 Division: Monroe County Sheriff's Office
Bulk Item: Yes X No Department: Grants
Staff Contact Person/Phone #: Tamara Snider / 292-7092
AGENDA ITEM WORDING:
Approval of First Amendment to UASI FY 2007 Grant / Homeland Security Office of Domestic
Preparedness, in order to extend the expiration date.
ITEM BACKGROUND:
On March 18, 2009, a MOU was executed between the Monroe County Board of County
Commissioners and the Monroe County Sheriff's Office under the Urban Area Security Initiative
(UASI) program FY 2007, which allowed for the purchase of law enforcement equipment in the
amount of $168,499.00.
The purpose of the MOU is to utilize funds awarded by the City of Miami to Monroe County. The
City of Miami received the funds via a grant from State of Florida Division of Emergency
Management, 2007 UASI Contract 09DS-24-11-23-02-011 ("Contract"), and in turn awarded the funds
under a subgrant agreement to the County. The original MOU between the County and MCSO
provided for an expiration date that matched the Contract. Subsequently, the Contract between Florida
DEM and the City of Miami was amended to extend the termination date, originally to April 30, 2010,
and recently (via Modification #5) to December 31, 2011. The MOU between the County and MCSO
now needs to be extended. In order to avoid the need for further extensions, the Sheriff is requesting
that the term of the MOU be extended to match the term in the Contract between Florida DEM and the
City of Miami.
The Transaction will be reported on FYI for both the Sheriff and the BOCC.
PREVIOUS RELEVANT BOCC ACTION:
MOU between MCSO and Monroe County was approved at the BOCC meeting of March 18, 2009.
CONTRACT/AGREEMENT CHANGES: Extend expiration date of MOU from April 30, 2010 to
December 30, 2011.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $168,499.00 BUDGETED: Yes X No
COST TO COUNTY: 0.00 SOURCE OF FUNDS: FY 2007 UASI
REVENUE PRODUCING: Yes _ N X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management t6
DOCUMENTATION: Included X Not Required.
DISPOSITION: AGENDA ITEM #
Revised 11/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Monroe County Sheriff
Contract #
Effective Date: 03/18/2009
Expiration Date: 12/30/2011
Contract Purpose/Description:
First Amendment to MOU date March 18,
2009 between Monroe County and MCSO, to
extend Term Date as outlined in the UASI
Grant FY 2007 original MOU
Contract Manager: Tamara Snider
292-7092 Monroe County Sheriffs Office
(Name)
(Ext.) (Department/Stop #)
for BOCC meeting on Aug. 17, 2011
Agenda Deadline: Aug 2, 2011
CONTRACT COSTS
Total Dollar Value of Contract: $ 168,499.00 Current Year Portion: $ _
Budgeted? Yes® No ❑ Account Codes: - - -
Grant: $ 0.00 _- tw-q — o�
County Match: $ 0.00 - - - -_
ADDITIONAL COSTS
Estimated Ongoing Costs: $0.00/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes
Date Out
Division Director
D ten
'Iti
Needed e er
Yes[] No
7 +)
Risk Management
�ytl
Yes[] No
7 rX 0
O.M.B./Pur�asing
SRSR jr
Yes❑ No�
i
County Attorney
r
x zR +l
_
Yes❑ NoE3/ t►" '
z� �l
Comments:
OMB Form Revised 2/27101 MCP #2
SHERIFF'S OFFICE REGARDING FY 2007 UASI GRANT
THIS AMENDMENT (FIRST AMENDMENT) TO MEMORANDUM OF UNDERSTANDING
("Amendment") is made and entered into this day of , 2011, by
and between the Monroe County Board of County Commissioners, a political subdivision of the
State of Florida, whose address is 1100 Simonton Street, Key West, FL 33040, hereinafter
referred to as "COUNTY," and The Monroe County Sheriff's Office, hereinafter referred to as
"SHERIFF."
WHEREAS, on March 18, 2009, the Board of County Commissioners approved a
Memorandum of Understanding (MOU) between Monroe County, Florida ("COUNTY") and the
Monroe County Sheriff's Office ("SHERIFF"), in order for the COUNTY to disburse to the
SHERIFF and in order for the SHERIFF to accept $168,499.00 from a grant awarded to Monroe
County from the Urban Area Security Initiative ("UASI") FY 2007 grant program from the State of
Florida Division of Emergency Management and a subgrant awarded by Florida Division of
Emergency Management to the City of Miami; and
WHEREAS, the prior expiration date stated in the original agreement for this grant
between Florida Division of Emergency Management and the City of Miami, which is the overall
coordinating recipient of the grant, was April 30, 2010, and
WHEREAS, subsequently, Florida Division of Emergency Management and the City of
Miami extended the expiration date of the grant to June 30, 2011, and
WHEREAS, the COUNTY and the SHERIFF were recently notified by the City of Miami
that the expiration date of the grant has now been extended to December 30, 2011, with all
requests for reimbursement to be submitted to Florida DEM no later than thirty (30) days
following the new expiration date; and
WHEREAS, the SHERIFF therefore wishes to amend the MOU approved by the BOCC
on March 18, 2009 in order to extend the new "TERM" date to match the expiration date set for
the grant in the agreement between Florida Division of Emergency Management and the City of
Miami; and
WHEREAS, the COUNTY and the SHERIFF are informed and believe that it is possible
that the expiration date of the 2007 grant may be extended again in the future, and the parties
wish to avoid the need for future amendments of the MOU for this purpose.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the SHERIFF agree to amend the MOU as follows:
Paragraph 1 of the MOU is revised to read as follows:
TERM - The term of this Agreement is from March 18, 2009, through the expiration date
set in the agreement for the 2007 UASI Contract 09DS-24-11-23-02-011, as that
expiration date may be amended from time to time, the date of the signature by the
parties notwithstanding, unless earlier terminated as provided herein.
Monroe County Sheriffs Office — 2007 UASI GRANT
MOU — FIRST AMENDMENT
Page 1 of 2
2. The remaining provisions of the MOU between the parties dated March 18, 2009, shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first
above written.
(SEAL)
Attest: Danny L. Kolhage, Clerk
Deputy Clerk
(CORPORATE SEAL)
Attest:
Board of County Commissioners
of Monroe County
Mayor/Chairman
MONROE COUNTY SHERIFF'S OFFICE
By:
Title:
MONROE COUN SHERIFF'S OFFICE
APPRCW9D AS TO FORM:
MONROE COUNTY ATTORNEY
A RRO IUD A MTOORM:
/,CYNTHIA L. L
ASSIS ANT C U TY ATTORNEY
Date_ � II
Monroe County Sheriffs Office — 2007 UASI GRANT
MOU — FIRST AMENDMENT
Page 2 of 2
Contract Number: 09D5-24-11-23-02-011
CFDA Number: 97.067
MODIFICATION #5 TO GRANT AGREEMENT
This Modification is made and entered into by and between the State of Florida, Division of
Emergency Management, ("the Division "), and the City of Miami ("the Recipient) to modify the Division 's
Contract Number 09DS-24-11-23-02-011, dated August 21, 2008, ("the Agreement").
WHEREAS, the Division and the Recipient have entered into the Agreement, pursuant to which
the Division has provided a sub grant of $11,620,600 to Recipient;
WHEREAS, the Agreement expires on June 30, 2011; and
WHEREAS, the Division and the Recipient desire to modify the Agreement by extending it.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the
parties agree as follows:
Paragraph 3, Period of Agreement, is hereby amended to have an expiration date for the
Agreement of December 30, 2011. Final requests for reimbursement should be
submitted no later than thirty (30) days after the termination date of the contract. Any
requests received after January 30, 2012 may, in the discretion of the Division, not be
reimbursed from this Agreement.
2. All provisions not in conflict with this Modification remain in full force and effect, and are
to be performed at the level specified in the Agreement.
3. All provisions of the Agreement being modified and any attachments thereto in conflict
with this Modification shall be and are hereby changed to conform with this Modification,
effective as of the date of the last execution of this Modification by both parties.
1N WITNESS WHEREOF, the parties hereto have executed this document as of the - 4tes 'set out
herein.
RECIPIENT:
BY: . .._...._..__..
NAME & TITLE:
DATE:
a
RTATF OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT
BY:
NAN
ATTEST:
UM'
Priscilla A. (v mpson 2.81 l 1
%City Clerk
APPROVED AS TO FORM AND
CORRECTNESS:
i6n/? (11 ez-T—zh?-L�! Li v -,i'3 (i
Jule 0. Bru e
City Attorney
-- FY 2007
CITY OF MIAMI, FLORIDA
Johnn artinez
City ger
APPROVED ASJO INS
REQUIRENMI{NTS:
Calvin Ellis, Inte m
l3epartment of isk