Item K3BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 17, 2011_ Division: Monroe County Sheriff's Office
Bulk Item: Yes X No Department: Grants
Staff Contact Person/Phone #: Tamara Snider / 292-7092
AGENDA ITEM WORDING:
Approval of Second Amendment to UASI FY 2008 Grant / Homeland Security Office of Domestic
Preparedness
ITEM BACKGROUND:
On May 19, 2010, a MOU was executed between the Monroe County Board of County Commissioners
and the Monroe County Sheriff's Office under the Urban Area Security Initiative (UASI) program FY
2008 allowed for the purchase of law enforcement equipment. On August 18, 2010 the MOU was
amended which allowed for additional regional funding ($350,000) from the same subgrant to be spent
on the grant for law enforcement equipment and law enforcement bomb equipment.
Under the original MOU the term date has expired and now needs to be extended from May 31, 2011.
The Sheriff is recommending that the term of the MOU be extended to match the expiration date in the
underlying agreement between the State and the City of Miami, so as to obviate the need for future
extensions to the MOU if the underlying agreement is extended.
The Transaction will be reported on FY10 for both the Sheriff and the BOCC.
PREVIOUS RELEVANT BOCC ACTION:
MOU dated September 30, 2009 between the City of Miami and Monroe County was approved at the
BOCC meeting of January 20, 2010. MOU between MCSO and Monroe County was approved at the
BOCC meeting of May 19, 2010. MOU of additional funds between MC SO and County was approved
at the BOCC meeting of August 18, 2010.
CONTRACT/AGREEMENT CHANGES: Extend expiration date of MOU from May 31, 2011 to
match the term in 2008 UASI Contract 10DS-48-11-23-02-195.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $551,720.00
COST TO COUNTY: 0.00
BUDGETED: Yes X No
SOURCE OF FUNDS: FY 2008 UASI
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year _
APPROVED BY: County Atty OMB/Purchasing Risk Managemen
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 11 /0b
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Monroe County Sheriff Contract #
Effective Date: 09/30/2009
Expiration Date: 08/31 /2011
Contract Purpose/Description:
Second Amendment to MOU date 5/19/2010 between Monroe County and MCSO, to
extend Term Date as outlined in the UASI Grant FY 2008
Contract Manager: Tamara Snider 292-7092 Monroe County Sheriffs Office
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on Aug. 17, 2011 Agenda Deadline: Aug 2, 2011
CONTRACT COSTS
Total Dollar Value of Contract: $ 551,720.00 Current Year Portion: $ _
Budgeted? Yes® No ❑ Account Codes: -
Grant: $ 0.00 i- 13 l0a3 -
County Match: $ 0.00 - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $0.00/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, s
CONTRACT REVIEW
Changes Date Out
D ten Neede e 'ewer
Division Director I Yes[] Na
Risk Managementr Yes[:] No
O.M.B./Purchasing� Yes[]No[]Gb"L�� 1 it
q El
County Attorney Yes � ❑ No [�
Comments:
OMB Form Revised 2/27/01 MCP #2
AMENDMENT SECOND AMENDMENT TO MEMORANDUM OF
UNDERSTANDING BETWEEN MONROE COUNTY AND MONROE COUNTY
SHERIFF'S OFFICE REGARDING FY 2008 UASI GRANT
THIS AMENDMENT (SECOND AMENDMENT) TO MEMORANDUM OF
UNDERSTANDING ("Amendment") is made and entered into this day of
, 2011, by and between the Monroe County Board of County
Commissioners, a political subdivision of the State of Florida, whose address is 1100 Simonton
Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and The Monroe County
Sheriff's Office, hereinafter referred to as "SHERIFF."
WHEREAS, on May 19, 2010, the Board of County Commissioners approved a
Memorandum of Understanding (MOU) between Monroe County, Florida ("COUNTY") and the
Monroe County Sheriff's Office ("SHERIFF"), in order for the COUNTY to disburse to the
SHERIFF and in order for the SHERIFF to accept $201,720.00 from a grant in the total amount
of $320,004 awarded to Monroe County from the Urban Area Security Initiative ("UASI") FY 2008
grant program from the U.S. Department of Homeland Security Office for Domestic
Preparedness to the State of Florida Department of Community Affairs and a subgrant awarded
by Florida DCA to the City of Miami; and
WHEREAS, subsequent to the above -referenced MOU, the COUNTY applied for and
was awarded $350,000 in additional funds from regional funds available via the same subgrant
for the purchase of law enforcement equipment and law enforcement bomb squad equipment as
well as other items, and therefore on August 18, 2010, the County and Sheriff entered into the
First Amendment to the MOU in order to revise the total funds covered by the MOU; and
WHEREAS, the original expiration date for this grant was May 31, 2011, however, the
COUNTY and the SHERIFF were recently notified by the City of Miami, which is the overall
coordinating recipient of the grant from the Florida Department of Emergency Management, that
the expiration date of the grant has now been extended to August 31, 2011, with all requests for
reimbursement to be submitted to Florida DEM no later than thirty (30) days following the new
expiration date; and
WHEREAS, the SHERIFF therefore wishes to amend the MOU approved by the BOCC
on August 18, 2010 in order to extend the new "TERM" date to August 31, 2011; and
WHEREAS, the SHERIFF and the COUNTY are informed that it is possible that the
expiration date of the underlying agreement between the State and the City of Miami may be
extended again in the future.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the SHERIFF agree to amend the MOU as follows:
1. Paragraph 1 of the MOU is revised to read as follows:
TERM - The term of this Agreement is from November 20, 2009, through the expiration
date set in UASI Contract 10DS-48-11-23-02-195, as that date may be extended from
time to time, unless earlier terminated as provided herein.
MONROE COUNTY SHERIFF'S OFFICE — 2008 UASI GRANT
MOU — SECOND AMENDMENT
Page 1 of 2
2. The remaining provisions of the MOU dated May 19, 2010, as amended on August 18,
2010, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first
above written.
(SEAL)
Attest: Danny L. Kolhage, Clerk
Board of County Commissioners
of Monroe County
Deputy Clerk Mayor/Chairman
(CORPORATE SEAL)
Attest:
MONROE COUNTY SHERIFF'S OFFICE
By:
TitIe:��!'
MONROE COUNM SHERIFF'S OFFICE
APPROVE11 AS TO FORM:
LLAH
DA
MONROE COUNTY ATTORNEY
APP VE S T F M:
CY T A L
ASSISTANT COL�NTY ATTORNEY
1�--=
MONROE COUNTY SHERIFF'S OFFICE — 2008 UASI GRANT
MOU — SECOND AMENDMENT
Page 2 of 2
Contract Number: 1ODS-48-11-23-02-195
CFDA Number: 97.067
MODIFICATION #k1 TO GRANT AGREEMENT
This Modification is made and entered into by and between the State of Florida, Division of
Emergency Management, ("the Division"). and the City of Miami ("the Recipient) to modify the Division's
Contract Number 10DS-48-11-23-02-195, dated November 29, 2009 ("the Agreement").
WHEREAS, the Division and the Recipient have entered into the Agreement, pursuant to
which the Division has provided a sub grant of $11,271,885 to Recipient; and
WHEREAS, the Agreement expires on May 31, 2011; and
WHEREAS, the Division and the Recipient desire to modify the Agreement by extending
it.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained
herein, the parties agree as follows:
1, Paragraph 3, Period of Agreement, is hereby amended to have an expiration
date for the Agreement of August 31, 2011. Final requests for reimbursement
should be submitted no later than thirty (30) days after the termination date of the
contract. Any requests received after September 30, 2011 may, in the discretion
of the Division, not be reimbursed from this Agreement.
2. All provisions not in conflict with this Modification remain in full force and effect,
and are to be performed at the level specified in the Agreement.
3. All provisions of the Agreement being modified and any attachments thereto in
conflict with this Modification shall be and are hereby changed to conform with this
Modification, effective as of the date of the last execution of this Modification by
both parties.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the
dates set out herein.
RECIPIENT: CITY OF MIAMI
BY:
NAME & TITLE: Tony E, Crapp, Jr., City Manager
DATE:
STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT
BY:
NAME & TITLE: Bryan W. Koon Director ,
DATE:
ATTEST:
i3q4rri4s4c-�illaA.
Thompson
ja6
City Clerk C
APPROVED AS TO FORM AND
CORRECTNESS:
r
Julie 0. BrU,ui.�I
City Attorney
THE CITY OF MIAMI, a municipal
Corporation of the IS of Florida
BY: +
Tony E. Crapp, ,fir.
City Manager
APPROVED AS TO INSURANCE
REQUIREMENTS:
BY:'` .
Gary Resh f ky, Director
Risk Management