Item I5BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 17, 2011 Division: _Growth Management
Bulk Item: Yes X No _ Department: Land Steward
Staff Contact Person/Phone #: Beth Bergh ( x 2511)
AGENDA ITEM WORDING:
Approval of a grant task assignment with Florida Fish & Wildlife Conservation Commission (FFWCC)
to receive a $96,000 grant that will allow the County to continue employing part-time, temporary
invasive exotic plant control technicians to treat invasive exotic plants on conservation lands that are
owned or managed by Monroe County.
ITEM BACKGROUND:
For the seventh consecutive year Monroe County has been awarded grant funds for invasive exotic
plant removal from FFWCC through the Florida Keys Invasive Exotics Task Force. This agenda item
covers the upcoming State 2011-2012 fiscal year and will build on the success of the six prior grants.
The grant funds will be used to hire Invasive Exotic Technicians (temporary employees) to perform
exotic plant removal on conservation lands that are owned or managed by the County. The local match
requirement of $55,124 will be funded by mitigation fees paid by developers into the Environmental
Land Management and Restoration Fund (no ad valorem funds) to cover the costs of the Land
Steward's time, purchase / use of equipment, and disposal fees.
PREVIOUS RELEVANT BOCC ACTION:
February 18, 2004 -- approval of a 10 year contract for funding to remove invasive exotic plant species.
The Board has approved annual task assignments for grant funding since 2005.
CONTRACT/AGREEMENT CHANGES: None
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $151,124 INDIRECT COST: BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: NA
No ad valorem
COST TO COUNTY: $55,124 (local match) SOURCE OF FUNDS: Fund 160 - Env Rest Fund
REVENUE PRODUCING: Yes No X AM UNT PER MONTH Year
A
ii APPROVED BY: County Atty OMB/Purclng Risk Management i' f
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: FFWCC
Contract # 08150-FK-103
Effective Date: Upon execution
Expiration Date: June 21, 2012
Contract Purpose/Description:
Task Assignment # FK 103-. Invasive Exotics Removal Grant - Technician Crew -
Removal of invasive exotic plant species from publicly owned conservation lands in
Monroe County.
Contract Manager: Beth Bergh
2511 Growth Management / 11
(Name)
(Ext.) (Department/Stop #)
for BOCC meeting on 8/17/11
Agenda Deadline: 8/2/11
CONTRACT COSTS
Total Dollar Value of Contract: $ 96,000 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: - -
Grant: $ 96,000 -�
County Match: $ 55,124 (in kind) - - -
............................ .
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above)
maintenance, utilities,_ janitorial, salaries, etc.
CONTRACT REVIEW
Changes
Date Out
Division Director
to In
Gt
Needed Reviewer
Yes[
Risk Management
O.M.B./Pur using
`_�
` l
Yes[:]No� s � '"
Yes[:] No[ZLj
i jl
County Attorney
Yes❑ Noa
Comments:
OMB Form Revised 2/27/01 MCP #2
TASK ASSIGNMENT NOTIFICATION FORM
FWC CONTRACT NO. 08150
Task Assignment Number: FK-103
Contractor Name: Monroe County
Contractor's Contract Manager: Elizabeth Bergh (305) 299-2511
Project Title: Monroe County Maintenance 11-12
Date: July 11, 2011
FWC Contract Manager. Greg Jubinsky 850-245-2821
FWC Site Manager: Dennis Giardina 239-229-5403
PID#: 97849391000
Task Description and Payment Schedule: Exhibit 1 describes the scope of work for this project. The Contractor is not authorized to
perform work on any additional sites until such time as the FWC and the Contractor have fully executed a Change Order for said
additional work. Any work performed by the Contractor contrary to this Task Assignment shall be at the Contractors expense. The
contractor is allowed to subcontract.
Task Assignment Conditions and Deliverables_
1. Control is defined as treatment effective in preventing re -sprout of treated target vegetation.
2. If 95% kill rate is not achieved for any area of the project afler two months following project completion, one additional
thorough treatment of the plant will be the responsibility of the contractor at no cost to the contracting entities.
3. The Contractor shall notify the designated site manager prior to entering the work -site.
4. The Contractor shall provide written notification to the Contract Manager upon completion of treatment event(s).
5. Upon Site Manager approval, the Contractor is authorized to control incidental occurrences of any current EPPC category one or
category two invasive exotic plant species encountered within the Project Site(s). Costs for these control operations shall not exceed
the established Task Assignment amount, and must not jeopardize the Contractor's ability to achieve the required level of control for
the primary target species. It is the responsibility of the Contractor to determine that all control operations do not exceed the
established Task Assignment amount.
Task Assignment Start Date: Upon execution
Task Assignment Type:
Cost Reimbursement
Total Task Assignment Value
Funding Information:
Final Treatment Completion Date: June 21, 2012
Amount Not To Exceed:
$96,000.00
$96,000.00
Or . Code 1E.O. 10biect Code IFund ISPec. Cat. lProject # IYear Amount
177358090200 j 02 139940 I 1102334 1 FK-103 1 11-12 $96,000.00 ...................�.
MONROE COUNTY FLORIDA FISH AND WILDLIFE
CONSERVATION C 1 ISSION
Contract Manager Date Gre binsk ontr ct Ma ager Date
Department Director
MO ROE COUNT Y Xi'sORNEY
APPR I.
iED AS TO FORM,
I I
'2 /I
' Al ��MI.GR�l LEY
ASSI PVT COUNTY ATTORNEY
DaLe
cc: Contracts Office
Contracts Disbursements
Date
Cost Center Administrator Date
� -) � A _�= - - , 11
Section Leader Date
— A 11A -
Divisiod Date
FWC Contract No. 08150, Task Assignment No. FK-103, Page 1 of 2
TASK ASSIGNMENT RESPONSIBILITIES
RESPONSIBILITIES OF THE CONTRACTOR:
1. Upon full execution of the Task Assignment, the Contractor will coordinate with the FWC Site Manager to establish a mutually
agreeable work schedule.
2. A Ground Crew Supervisor, employed by the Contractor, will be present at all times when work on the site is underway;
3. Ground Crew Supervisors will be responsible for all control activities and safety on project sites. The Ground Crew Supervisor will
assure contract crews are knowledgeable of, and remain within property and treatment boundaries. Every effort shall be made by the
Contractor to avoid damage to native vegetation and wildlife;
4. Ground Crew Supervisors will be pesticide applicators possessing current certification by the Florida Department of Agriculture and
Consumer Services (FDACS) in the Forestry or Right -of -Way categories. A copy of each supervisor's FDACS certification wil I be
provided to the FWC Site Manager prior to initiation of on -site supervisory duties;
5. The Ground Crew Supervisor may supervise a maximum of eight (S) field employees at any given time, unless otherwise noted in the
Task Assignment;
6. The Ground Crew Supervisor shall be responsible for the collection, recording, and timely submission of all data and reports required.
At weekly intervals and at the completion of initial treatments and site reassessment, a complete report wilt be submitted to the Site
Manager detailing sites treated, number and size of plants killed, and type of treatment used. This data will be recorded on the FWC
"Dai I Y Progress Report Form".
7, The Contractor will strictly adhere to all herbicide label application, precautionary, and safety statements;
8. All control efforts (except cogon grass treatment) shall be at least 95% effective in preventing re -sprout of treated target vegetation. If
95% kill rate is not achieved for any area of the project after two months following project completion, one additional thorough treatment
of the plant species listed under "Project Goals" in the project area will be the responsibility of the Contractor at no cost to the FWC;
9. Cogon grass treatments shall be 100% effective in killing above ground portions (top kill) of target vegetation. If 100% top kill rate is
not achieved for any area of the project after 30 days following project completion, one additional thorough treatment of the plant species
listed under "Project Goals" in the project area will be the responsibility of the Contractor at no cost to the FWC;
10. The Contractor shal l forward an original invoice along with all corresponding Daily Progress Report Forms, completed and approved,
to the Bureau of Invasive Plant Management, 3915 Commonwealth Boulevard, MS 710, Tallahassee, Florida 32399-3000 within ten (10)
working days of work completion;
RESPONSIBILITIES OF THE FWC SITE MANAGER:
I. The Site Manager reserves the right to inspect, at any time, the Contractor's procedure, spray system(s), spray solution(s), and other
ancillary equipment, and to approve operating personnel. inspection, however, will not relieve the Contractor of any obligations or
responsibilities nor will it transfer any liability to the lands listed under "Project Location.";
2. No additional work can be added to this Task Assignment without a fully executed Change Order. Additional work includes
additional treatment areas or change in treatment methodology.
3. The site management agency authorizes Bureau of Invasive Plant Management staff to approve invoice payments of all fiends
encumbered under this Task Assignment. Payment will be approved only for that work approved by the Site Manager. A copy of the
approved invoice will be forwarded to the site management agency.
FWC Contract No. 08150, Task Assignment No. FK-I03, Page 2 of 2
Exhibit 1
Project Tide: Monroe County Invasive Exotic Plant Removal Crew (2011-
2012)
Working Group: Florida Keys Invasive Exotics Task Force
Site Manager: Beth Bergh
Monroe County Land Steward
2798 Overseas Highway
Marathon, Florida 33050-2227
Phone: (305) 289-2511
Cell: (305) 304-4442
Email: Bergh-beth@anonroecounty-fl.gov
Grant Type: Cost reimbursement
Proiect Goals The project goal is the eradication of invasive exotic plants from publicly owned
conservation lands owned or managed by Monroe County.
Total Grant Funds Requested: $96,000
Total In -bind Match: $55,124 (57 percent of grant funds requested)
Proieet Descrip-tion Monroe County currently employs a crew of invasive exotic plant technicians
(currently five technicians) who work on lands owned or managed by Monroe County. This grant
will allow the County to continue employing this crew and will build on the success of the past six
years of invasive exotic species control. The crew will continue to eradicate woody and herbaceous
invasive exotic plants from designated conservation lands under the direction of the Monroe County
Land Steward. The Land Steward will arrange for and/or conduct trainirig, as well as supervise and
schedule the work of the crew on the various sites. Training will consist of instruction in plant
identification, herbicide handling, and application techniques. Additionally, the grant funds will be
used to leverage restoration funds available from the Monroe County Environmental Land
Management and Restoration Fund (MCELMR). The MCELMR funds will continue to be utilized
for debris removal, native plantings and other restoration efforts following exotic removal.
The most common invasive exotic plant species encountered on these lands and their FLEPPC
Category ranking are as follows: Brazilian pepper (I - Schinus terehinthifolius), lead tree (II -
Leucaena leucocephala), Australian pine (I - Casuarina spp.), beach naupaka (I — Seaevola sericea),
seaside mahoe (I - Thespesia populnea), latherleaf(I — Colubrina asiatica), sapodilla (I —Manilkara
zapota), oyster plant (II - Tradescantia spathacea), woman's tongue (I—Albizia lebbek), sea hibiscus
(II — Taliparti tiliaceum), bowstring hemp (II — Sanseviera hyacinthoides), wedelia (II —
Sphagneticola trilobata) and Guinea grass (I1—Pan icum maximum). In addition, any other FLEPPC
listed species found on the conservation lands will be removed.
One other species, night -blooming cactus (Hylocereus undatus), will also be removed although it is
not listed with FLEPPC. This plant has become a problem on some conservation lands where it was
FWC Contract No. 08150, Task Assignment No. FIB-103, Exhibit 1, Page 1 of 9
Exhibit 1
likely introduced from discarded landscape debris or persists from abandoned homesites.
Project Location Lands in this project area consist of public conservation lands located throughout
the Florida Keys either owned or managed by Monroe County (as the Board of County
Cominissioners or the Land Authority). Monroe County owns over 3,000 parcels of scattered
conservation lands throughout the Florida Keys. Additionally, the County has entered into a
management lease with the State of Florida for the management of 495 parcels purchased through the
Florida Forever program.
The focus for the 2011-2012 project will be the maintenance ofpreviously treated sites, the treatment
of County managed parcels recently purchased under the Florida Forever program and the treatment
of parcels recently acquired by the County. The majority of the subject sites fall within the following
list of subdivisions. Note that most of the sites are adjacent to larger natural areas.
KEY
SUBDIVISION
HABITAT "TYPE
ADJACENT NATURAL
AREA
Key Largo
Largo City
Hammock
PennekaTp State Park
Key Largo
Oceana
Hammock
Key Largo
An lcrs Park
Hammock
Key Largo
Winston Waterways
Hammock
Pennekarnp State Park
Key Largo
Pamela Villa
Hammock
Pennekamp State Park
Key Largo
Silver Lake Park
Hammock
Pennekamp State Park
Key Largo
Sunset Gardens
Hammock
Key Largo
Thom sons
FW Wetland
Key Largo
Adobe Casa Court
Hammock
FWC - WEA
Key Largo
Bay Haven
Hammock / Wetlands
FWC - WEA
Tavernier
Palma Sola
Hammock
FWC - WEA
Tavernier
Harris Ocean Park
Haminock / Wetlands
FWC - WEA
Tavernier
Old Settlers Park
Disturbed / hammock
Duck
Center Island
FW Wetland
Crawl Key
NA
Coastal berm/ hammock
Curry Hammock State Park
Big Pine
Long Beach
Coastal berm / beach
USFWS Refu e
Big Pine
Sands Subdivision
Pinelands / Disturbed
USFWS Refuge
Big Pine
Eden Pines
Pinelands / Disturbed
USFWS Refuge
Big_Pine
Kinercha
Pinelands / Disturbed
USFWS Refuge
Big Pine
Doctor's Arm
Disturbed/ buttonwood
USFWS Refuge
Torches
Windsw5pt Beach
Wetlands
FWC- WEA
Torches
Torch Key Estates
Hammock / Wetlands
FWC - WEA
Torches
Gato Farms
Hammock / wetlands
FWC - WEA
Torches
Ladies Acre
Wetlands / Hammock
FWC - WEA
Ramrod
Ramrod Shores
Hammock / Wetlands
FWC - WEA
Summerland
Summerland Estates
Hammock / Wetlands
Summerland
Niles Channel
Wetlands
USFWS Refuge
2
FWC Contract No. 08150, Task Assignment No. FK-103, Exhibit 1, Page 2 of 9
Exhibit 1
Cudjoe
Cutthroat Harbor
Hammock / Wetlands
USFWS Refuge
Cudjoe
Cudjoe Acres
Pinelands / Disturbed
USFWS Refuge
Cudjoe
Sacarma
Hammock / wetlands
FWC - WEA
Sugarloaf
Sugarloaf Townsite
Wetlands / hammock
Sugarloaf
Indian Mound Estates
Hammock / wetlands
Near FWC & USFWS
Sugarloaf
Sugarloaf Shores
Wetlands
FWC - WEA
All
Acreages and other
Variety of habitats
FWC, USFWS, DEP Parks
parcels
Most individual parcels are only 0.1 acre in size, but many are contiguous and combine to form much
larger management units. All properties are public lands that Monroe County intends to manage in
perpetuity for conservation and natural resource protection.
As illustrated in the table above, a variety of habitats are represented on these conservation lands
including coastal beaches, buttonwood wetlands, rockland and maritime hammocks, and pine
rocklands, all of which range in condition from disturbed to pristine. These areas provide habitat and
resources for a myriad of wildlife, including resident and migratory birds, and endemic plant species.
The non-native plants that invade these areas decrease habitat value and lower biodiversity. Just a
few of the state and federally listed endangered and threatened species of animals and plants that
utilize these habitats include: green turtle (Chelonia mydas), eastern indigo snake (Diymarchon
corgis couperi), key rnud turtle (Kinosternon baurii), piping plover (Charadrius melodus), white -
crowned pigeon (Columba leucocephala), Key Largo cotton mouse (Peromyscus gossypinus
allapaticola), Lower Keys marsh rabbit (Sylvilagus palustris h(,fneri}, Key deer (Odocailcus
virginianus clavium), Blodgett's wild mercury (Argythamnia blodgettii), Cupania (Cupaniaglabra);
skyblue clustervine (dacguemontia pentanthos), brittle thatch palm (Thrinax morrisii), and Garber's
spurge (Chamaesyce garberi).
Proposed Budget The proposed budget for this section of the project is as follows:
Grant Funds Requested: $96,000
Wages for 120 Monroe Co technician hrs/week
for 32 weeks @ $25.00 / hour (approximate)
In -Kind Match:
Land Steward — Supervisor
8 hrs / week for 32 weeks @ $28.33 / hr + 44 % in benefits $10,444
Project Administration — Personnel & Payroll Staff Time
8 hrs/month for 8 months @ $25 / hr $1,600
Herbicides
FWC Contract No. 08150, Task Assignment No. FK-103, Exhibit 1, Page 3 of 9
Exhibit 1
4 — 2.5 gallons of Garton 4 @ $300 each $1,200
4 -- 2.5 gallons of Garton 3A @ $ 250 each $1,000
Supplies and Equipment
Sprayers, gloves, saws, etc. $1,000
Disposal fees (vegetative debris) $7,000
- includes tipping fees and use of clarn truck with crew
Vehicles
I pickup truck for 1,280 hrs @ $16.50 / hr $21,120
1 pickup truck for 640 hrs @ $16.50 / hr $10,560
Cell phones (2 phones) $1,200
Total In -Kind Match for this portion: $55,124
(57% of Grant Funds Requested)
Work Specifications Work performance will consist of furnishing all labor, herbicides, diluents, small
equipment, transportation, spray equipment, and performing all operations necessary to control the
exotic plants listed under "Project Goals" using proven techniques on the individual species, lfheavy
equipment (clam truck, dump truck, etc.) is required for some tasks, the equipment will be provided
as an in -kind match by Monroe County Division of Public Works, or in partnership with other land
managers.
The exotic plant control technicians shall be responsible for maintaining a daily work log that will
record date, name of site, and hours of work along with other data that will be submitted to the Land
Steward at the end of each week. Monroe County will submit periodic invoices to the Florida Fish &
Wildlife Conservation Commission (FWC), Invasive Plant Management Section, for reimbursement of
exotic plant control activities based on the work logs.
The exotic plant species listed under "Project Description" will be treated according to developed
effective control techniques. Depending upon the species treated and the type of habitat, plants may
be hand -pulled, treated in place, removed from site, or chipped on site. Decisions regarding specific
plant treatment methods on each site will be made by the Land Steward. Treating vegetation in place
and allowing it to decompose in situ is cost effective and biologically sound. However, physical
removal of vegetation from the site will be the preferred treatment method in the following situations:
where fuel loading may be a concern; where excessive mulching may preclude native seedling
recruitment or negatively affect wildlife; where failing trees could pose a hazard to roads or
structures; or where aesthetics are a concern. It is anticipated that most work areas will revegetate
naturally without artificial seeding or revegetation. However, for severely degraded sites with distant
native seed sources, planting of natives will be considered utilizing funds from Monroe County's
Environmental Land Management and Restoration Fund.
0
FWC Contract No. 08150, Task Assignment No. FK-103, Exhibit 1, Page 4 of 9
Exhibit 1
Every effort shall be made by the exotic plant control technicians to avoid damaging native vegetation
or disturbing wildlife. The crew will abide by all herbicide label application, precautionary, safety,
cleaning, and disposal information. Specimen labels and MSDS information for all chemicals used
will be kept with the chemicals, and the crew shall be provided with first aid kits and emergency
contact numbers while working in the field.
Data Collection The exotic plant control technicians will be responsible for conducting field work
and keeping daily work logs. Work logs will record date, weather conditions, naive of site, specific
location of site, hours of work, species treated, estimates of species abundance in each work location,
treatment method, herbicide, concentration, and amount applied. Logs will be submitted weekly to
the Monroe County Land Steward to track management activities on all County conservation lands.
Public Education/Outreach The Monroe County Land Steward and the exotic plant control
technicians will work to educate neighbors of natural areas by providing "Monroe County
Conservation Lands" brochures and by discussing the issue of invasive exotics with them. Dueto the
scattered nature of the County's parcels there is ample opportunity to interact with neighbors and the
crew is very visible to the public. Additionally, the crew will be easily recognized by signage posted
on the work site and the presence of a County labeled vehicle. The crew and the Land Steward will
continue to coordinate with The Nature Conservancy (TNC), the Institute for Regional Conservation
(IRC) and neighbors of conservation lands to work towards the removal of exotics from adjacent
private lands.
Project Time Frame The project will begin as soon as funding is available and conclude by June 1,
2012, with the Monroe County Land Steward providing a comprehensive final report to accompany
the final invoice for cost reimbursement to the FWC no later than June 30, 2012. Due to weather
constraints, it is envisioned that most of the work will occur during the eight -month period from
October to June.
5
FWC Contract No. 08150, Task Assignment No. FK-103, Exhibit 1, Page 5 of 9
Exhibit 1
Location Mans: Maps do not show all Monroe County owned or managed parcels.
Map 1. Key Largo Focus Areas including Largo City,
Anglers Park, and Pamela Villa Subdivisions.
Map Z. Key Largo Focus Areas including Silver Lake Park,
Thompsons, and Sunset Gardens Subdivisions.
6
FWC Contract No. 08150, Task Assignment No. FK-103, Exhibit 1, Page 6 of 9
Exhibit 1
Map 3. 'Tavernier Focus Areas including Bay Haven, Adobe
Casa Court, Harris Ocean Park, and Palma Sola Subdivisions.
Map 4. Duck Key Focus Area including Center Island Subdivision.
7
FWC Contract No. 08150, Task Assignment No. FK-103, Exhibit 1, Page 7 of 9
Exhibit 1
Map 5. Big Pine, Torches and Ramrod Focus Areas including
Sands, Eden Pines, Doctors Arm, Windswept Beach,
Torch Key Estates, and Ramrod Shores Subdivisions.
Map 6. Summerland and Cudjoe Focus Areas including Niles Channel,
Summerland Estates, Cutthroat Harbor and Cudjoe Acres Subdivisions.
FWC Contract No. 08150, Task Assignment No. FK-103, Exhibit 1, Page 8 of 9
Exlu-bit 1
Map 7. Upper and Lower Sugarloaf Focus Areas including
Indian Mound Estates, Sugarloaf Townsite,
and Sugarloaf Shores Subdivisions.
X
FWC Contract No. 08150, Task Assignment No. FK-103, Exhibit 1, Page 9 of 9