Item C16BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 17, 2011
Division: Public Works
Bulk Item: Yes x No _ Department: Unin. Parks & Beaches
Staff Contact Person/Phone #: Beth Leto/292-4560
AGENDA ITEM WORDING: Approval of new Management Agreement with the YMCA of
Greater Miami, Inc. for management and operation of the Key Largo Community Park and Skate Park.
ITEM BACKGROUND: Since May 15, 2000, the YMCA has managed the Key Largo Community
Park and provided recreational programs, including the Skate Park which was added in March, 2006.
Pursuant to an audit by the Clerk of the Court, the new agreement will comply with audit findings and
recommendations.
PREVIOUS RELEVANT BOCC ACTION: On February 15, 2000, the BOCC approved the
original agreement; on March 25, 2006, the Board approved an amendment to add operation and
management of the skate park. At the April 25, 2007, bid opening, the YMCA was the lone bidder to
provide these services.
CONTRACT/AGREEMENT CHANGES: New contract term is October 1, 2011 to September 30,
2016; increases annual payment to contractor from $83,069.52 to $85,500; provides for pre -audit of
contractor expenses on a reimbursable basis, similar to contracts with other agencies and private non-
profits that provide public services, to ensure expenditure of public funds are appropriate and that
funds and donations are appropriately reported and spent; increases allowable YMCA administrative
overhead from 5% to 11%; changed to include that the County shall receive 5% of gross revenues
earned at the park, and that revenues generated at the park be held and maintained in a separate fund
earmarked for park upkeep and improvements. The new agreement is subject to approval by the
Florida Communities Trust (FCT).
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $85,500/yr. INDIRECT COST: 0 BUDGETED: Yes X No
COST TO COUNTY: n/a
SOURCE OF FUNDS: Ad Valorem
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty.
DOCUMENTATION: Included
DISPOSITION:
OMB/Purchasing
Not Required
Risk Management
AGENDA ITEM #
Revised 1/09